SBI INFRA MANAGEMENT SOLUTIONS PVT. LTD., (SBIIMSPL), · 2019. 7. 22. · tender id amr201907022...

Tender ID AMR201907022Date 23/07/2019

SBI INFRA MANAGEMENT SOLUTIONS PVT. LTD., (SBIIMSPL), (WHOLLY OWNED SUBSIDIARY OF SBI)

AMARAVATI CIRCLE OFFICE

INVITES e-TENDERS ON BEHALF OF

STATE BANK OF INDIA

THROUGH E-TENDERING PROCESS

FOR

PROPOSED AIR CONDITIONING WORKS AT SBI ONGOLE TOWN BRANCH NEW PREMISES SITUATED IN ONGOLE, PRAKASHAM DIST, ANDHRA PRADESH

(Branch Code : 08999)Manufacturers, Contractors/Approved Dealers of O- General, Diakin, Carrier, Voltas, Blue star, Mitsubhishi,

LG, Samsung and Hitachi are only eligible.(Contractors/Vendor should submit proof of the same)

Note:Firm should possess valid digital signature for this tender.

Last date for submission of e-Tender: 3:00 P.M. (IST) on 06.08.2019

Opening of e Tenders: 4:00 P.M. (IST) on 06.08.2019

CLIENT/EMPLOYER ON BEHALF OF SBI : ARCHITECT / CONSULTANTS :

VICE PRESIDENT,SBI Infra Management Solutions Pvt. Ltd.,Amaravati Circle Office,2nd Floor, SBI Amaravati LHO Building,Gun foundry, Abids,HYDERABAD – 500 001.Ph: 040-23387364, 365E-mail: [email protected]

MAPE CONNOISSEURS,(Milind Architectural, Interior &Pankaj Engineering Connoisseurs)3-4-485 & 485/1, D1, First Floor, Adj. Bank of Baroda, Near Reddy women’s College, Barkatpura,HYDERABAD – 500 027.Tel. : 27566409 – 48557866.URL: www.mapeindia.comE-mail: [email protected]

Signature of Contractor of 76

mailto:[email protected]

http://www.mapeindia.com/

INDEX

1.Tender Notice Preface_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 2. Index Preview page _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

3. Notice Inviting Tender_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (3)

4. Instructions to tenderer_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _(6)

5.Form of Tender Submission _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (11)

6. General Conditions of Contract_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _(12)

7. Special Conditions of Contract_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (29)

8. Additional Conditions for Air Conditioning works_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (39)

9. Technical Specifications_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _(44)

10. Form of Agreement _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (58)

11. Declaration _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (60)

12. Format of Running Account Bill _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (61)

13. Memorandum of Payment _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _(62)

14.List of Approved makes of materials _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (64)

15. IS Codes _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (64)

16.Priced Bid _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (na)

17. Drawings_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (na)


NOTICE INVITING TENDER (NIT)

SBI Infra Management Solutions Pvt Ltd. invites online e tenders on behalf of SBI for the below mentioned work from the Manufacturers, Contractors/Approved Dealers of O- General, Diakin, Carrier, Voltas, Blue star, Mitsubhishi, LG, Samsung and Hitachi are only eligible. (Contractors/Vendor should submit proof of the same).

1 Name of the work PROPOSED AIR CONDITIONING WORKS AT SBI ONGOLE TOWN BRANCH NEW PREMISES SITUATED IN ONGOLE, PRAKASHAM DIST, ANDHRA PRADESH (Branch Code : 08999)

2 Cost of Tender Documents 1) Rs 3000/- to be paid through SB Collect Payment Portal (in account of respective Tender ID mentioned above) available in SBI internet banking site https://www.onlinesbi.com/.

2) Proof for crediting the amount i.e. Reciept / Unique Reference No. should be enclosed along with EMD.

For further details see clause 5 in “Instructions to the Tenderer”.3 Date and Time where

tender forms are available Available from 23.07.2019 to 06.08.2019

at (i). https://etender.sbi/ (ii). SBI Procurement news.

4 Time and last date of submission of online e-Tender

Up to 3.00pm on 06.08.2019

5 Place, Time& Address for submission of e tender/contact person /telephone no/email address.

Up to 3.00 pm on 06.08.2019 A) Tender documents (as specified) through online at https://etender.sbi/

B) EMD, Tender fees credit proof physically at the Address:

SBI Infra Management Solutions Pvt. Ltd.Amaravati Circle Office2nd Floor, SBI Amaravati LHO Building,Gun foundry, AbidsHyderabad – 500 001Ph : 040-23387364, 365e- mail id : [email protected]

6 Date, Time and Place of opening of e - Tenders

On 06.08.2019 at 4:00 PM

SBI Infra Management Solutions Pvt. Ltd.Amaravati Circle Office2nd Floor, SBI Amaravati LHO Building,Gun foundry, AbidsHyderabad – 500 001Ph: 040-23387364, 365email id : [email protected]

7 Quantum of Earnest Money Deposit (EMD).

Rs. 17,000.00 /- (DD-Drawn in favor of SBI Infra Management Solutions Pvt Ltd. payable at Mumbai)

8 Quantum of Security Deposit (SD).

1. Initial Security Deposit (ISD) – 2% of the Tender value. The EMD amount will be refunded to the successful Bidder after submission of ISD.


https://etender.sbi/


2. Retention Money- Deductible in running bills @ 10% of the value of work and Total deductible is 5% of value of work including EMD, ISD.

9 Estimated cost Rs.16,21,200.00 /-

10 Terms of payment of Bills 1. No Advance will be paid2.Two running bills minimum of 8 lakhs will be paid.

11 Penalty clause/Liquidated Damages

@ 0.5% of the value of work per week of delay subject to a maximum penalty of 5% of the value of work would be strictly imposed.

12 Stipulated time for completion of the work/supply.

60 DAYS

13 Validity period of the tender.

90 days from last date for receipt of tender

14 Eligible Taxes A) Income Tax will be deducted at source as per Govt. Guidelines.

B) Reimbursement of GST will be made only on submission of proper GST invoice as per applicable GST provisions/Rules. The contractor should comply with the following;

a. Contractor should have GST Registration Number. b. Invoice should specifically/separately disclose the amount of GST levied at applicable rate as per GST provi-sions/Rules.c. In case of Correction in the bills after scrutiny, con-tractor should submit fresh bills for payment.d. Contractor should timely file his GST return in ac-cordance with GST provisions to enable the bank to claim the credit of GST paid to the contractor.e. The GST Number of State Bank Of India are

For Andhra Pradesh state-37AAACS8577K1ZOFor Telangana State -36AAACS8577K1ZQFor Puducherry U.T - 34AAACS8577K1ZU

15 Electronic Payment Electronic payment shall be preferred. All the contractor must furnish contact details for communication in addition to, 1) Name of the their bank

2) Name of their branch3) Account number 4) Name of the account holder as in the bank account 5) IFSC No of the branch 6) PAN number.

16 For further Clarifications on Technical matters & Agency for arranging e-tender/online bidding

1. All e-Tender/Online bidding related issues,e-Procurement technologies Limited, Ahmedabad.Primary Contact Numbers:- Ms. Shubhangi Banodiya, Contact No.:- 079-68136826/6824/6868, +91-9879996111, Email: [email protected]

➢ Sujith Nair:- 079-68136857, [email protected]

➢ JaymeetRathod:07968136829,[email protected]

➢ Vinayak Khambe:- 079-68136835, [email protected]

➢ Nadeem Mansuri:- 079-68136853, [email protected]







➢ Nandan Valera:- 079-68136843, [email protected]

➢ Hemangi Patel:- 079-68136852, [email protected]

➢ Kanchan Kumari:- 079-68136820, [email protected]

➢ Deepak Narekar:- 079-68136863, [email protected]

➢ Anshul Juneja:- 079-68136840, [email protected]

➢ Salina Motani:- 079-68136831, [email protected]

➢ Devang Patel:- 079-68136859, [email protected] Contact No.:- Mr. Samjad khan, Contact No.:- 079-68136868, +91-9265871720, Email: [email protected]

2. All technical matters contact ,1.Sri. Nagendra Prasad, Manager (Electrical),SBIIMS -8886034541.

2.M/s Mape connoisseurs, Architect, -9848059791.17 Defect Liability Period. One year from date of Virtual Completion

18 Any additional Information The quoted rate should be inclusive of materials, labour, wages, fixtures, transportation, installation, all taxes (excluding GST), wastage’s, Octroi, machinery, temporary works such as scaffolding, cleaning, overheads, profit, statutory expenses, incidental charges and all related expenses to complete the work

MANDATORY / CHECKLIST DOCUMENTS TO BE SUBMITTED BY BIDDER

S canned copy of Tender Fees / Cost credit proof must be uploaded and physically the same needs to be submitted at given address within due date of tender.

S canned copy of D.D/B.C of EMD must be uploaded and physically the same needs to be submitted at given address within due date of tender.

Scan copy of letter of Authorized dealership from Manufacturer should be uploaded, failing which tender summarily rejected.

Scan copy of declaration copy duly signed by the respective bidder to be uploaded.

The signed and scanned copy of entire tender document in pdf format which is downloaded from https://etender.sbi/.

Any clarifications sought after opening of the tenders will not be entertained at any cost. Firm should visit the website till last date of submission for changes/ corrigendum if any.

In case the date of opening of tenders is declared as a holiday, the tenders will be opened on the next working day at the same time.

The SBIIMS reserves the right to cancel or postpone the tenders at any stage without assigning any reason.

For and behalf of State Bank of India,VICE PRESIDENT,

SBIIMSPL,AMARAVATI.










1. TENDER FORM

PROJECT: PROPOSED AIR CONDITIONING WORKS AT SBI ONGOLE TOWN BRANCH NEW PREMISES SITUATED IN ONGOLE, PRAKASHAM DIST, ANDHRA PRADESH (Branch Code : 08999)

Dear Sirs,

I/We the undersigned have carefully gone through and clearly understood after visiting the site and the Tender drawings and tender documents comprising of the tender form, Notice to contractors, and conditions for building contract, Special Conditions, Specifications and Schedule of Probable quantities and Draft Agreement prepared by your Architects :-

MAPE CONNOISSEURS, (Milind Architectural, Interior & Pankaj Engineering Connoisseurs) 3-4-485 & 485/1, D1, First Floor, Adj. Bank of Baroda, Near Reddy Women’s college, Barkatpura, HYDERABAD – 500 0027.Tel. : 27566409 – 48557866. URL: www.mapeindia.com E-mail: [email protected].

I/We do hereby undertake to execute and complete the whole or part of the work (as desired by you) at the respective rates which/I/We have quoted for the respective items of the Probable Bill of Quantities and at which rate the items specified amount to Rs.________________ /-

I/We are depositing as Earnest Money a sum of Rs. 17,000/- (Rupees Seventeen Thousand Only) in favor of SBI Infra Management Solutions Pvt Ltd. payable at Mumbai along with this tender for due execution of the work at my/our tendered rates together with any variations which shall be adjusted by the Architects at prices based on our tendered rates.

I/We shall deposit further sum equivalent to 2% of tender amount, in the event of my/our tender being accepted, towards initial security deposit.

In the event of this Tender being accepted I/We agree to enter into an agreement as and when required and execute the contract according to your form of Agreement, within 15 days of receipt of work order, in default thereof, I/We do hereby bind my-self/ourselves to forfeit the aforesaid initial security deposit.

I/We further agree to complete the work covered in the said schedule of quantities within 60 Days from the 5th day reckoned from the date of issue of the work order to commence the work or on which contractor is instructed to take possession of the site, whichever is later.

I/We agree not to employ Sub-contractors other than those that may be specifically approved by your Architects for this contract work.

I/We agree to and to get the work, workers, employees (of contractor, Architect & Employer) engaged on the work at site and all materials at site for execution of the work shall be insured comprehensive insurance including fire/accidents/ rain/ floods/riots/CAR policy (contractor’s all risk insurance policy) and the insurance shall cover the period from date of start of work to date of actual completion of work plus 3 months.



In case part work is taken over by the Employer before final completion of the whole work, such parts may not be covered by the insurance from the date of taking over that part of work by the Employer. Draft Insurance deed will be got vetted by the Architect, before obtaining the same. All the rates quoted by me/ us are inclusive of the same in full and nothing extra shall be claimed anytime on account of any of these.

I/We agree to pay Income tax, to be deducted at source, at the rate prevailing from time to time on the Gross value of the work done, and the rates quoted by me/we are inclusive of same.

Yours faithfully,

Contractor’s Signature

Address: Date:

___________________________

___________________________

___________________________


2. NOTICE TO CONTRACTOR

ADDRESS:

_________________________

_________________________

_________________________

PROJECT: PROPOSED AIR CONDITIONING WORKS AT SBI ONGOLE TOWN BRANCH NEW PREMISES SITUATED IN ONGOLE, PRAKASHAM DIST, ANDHRA PRADESH (Branch Code : 08999)

Dear Sirs,

1. On behalf of SBI we have pleasure in inviting tender for the aforesaid work.

2. The scope of work broadly as given below is for PROPOSED AIR CONDITIONING WORKS AT SBI ONGOLE TOWN BRANCH NEW PREMISES SITUATED IN ONGOLE, PRAKASHAM DIST, ANDHRA PRADESH (Branch Code : 08999)

3. Tender Documents should be filled and uploaded/quoted on the site of https://etender.sbi/

4. The tenderer must obtain for himself, on his own responsibility and at his own expenses, all the information which may be necessary for the purpose of filling this tender and for entering into a contract for the execution of the same and must examine the drawings and inspect the site of the work and acquaint himself with all local conditions and matters pertaining thereto.

5. Each of the tender documents page is required to be signed by the person or persons submitting the tender in token of his/their having acquainted himself/themselves with the General conditions etc., as laid down. Any tender with any of the documents not so signed will be rejected.

6. The tender shall be valid for a period of 90 days from the date of opening.

9 TOTAL SECURITY DEPOSIT: shall comprise of:

a. Earnest Money depositb. Initial Security depositc. Retention money

9.1 The intending tenderer shall deposit EMD amount as mentioned in NIT by Demand Draft as a guarantee of good faith, which amount shall be forfeited as liquidated damages, in the event of any evasive/direct refusal or delay in starting the work and or signing the contract. The deposit of the unsuccessful tenderers will be returned, without interest, immediately after a decision is taken regarding the award of the contract. The Earnest money of the successful tenderer will be adjusted towards Security Deposit. A tender not accompanied by Earnest money deposit will not be considered.



9.2 The successful tenderer will have to pay further sum equivalent to 2% of his contract value, as initial Security Deposit (ISD) by means of a D.D./Banker’s cheque in favor of Regional Manager, RBO, Ongole payable at Ongole within 14 days from the date of issue of work order to commence work. The EMD and Security deposit thus paid shall be held by the State Bank of India as Security deposit, for due execution and fulfillment of the contract, till the completion of the work and defect liability period in all respects and shall not bear any interest.

9.3 Together with the money paid above, further retention of 10% of the value of the work done will be deducted from every running bill, till total retention, including EMD and initial SD paid earlier, comes to 5% of the contract value, and same shall be held by the Bank as Total Security Deposit. On the Architect’s certifying the completion of work, 50% of the total security deposit shall be released to the contractor along with the final certificate of payment, and the balance amount will be retained in the manner stated elsewhere for a further period of twelve months after the completion date recorded in completion certificate, issued by the Architects and agreed to by the Bank.

10. Within one month of the receipt of intimation from the Architects of the acceptance of his/their tender, the successful tenderer shall be bound to sign an agreement, on a stamp paper in accordance with the Draft Agreement and conditions of contract attached herewith, but the work order or the written acceptance of a tender by the Employer will constitute a binding agreement between the Employer and the person tendering whether such formal contract is or not signed by the contractor.

11. All compensation or other sums of money payable by the contractors to the clients, under the terms of this contract, may be deducted from the Security Deposit or from any sum that may be or may become due to the contractor on any account whatsoever, and in the event of the Security deposit being reduced by reasons of any such deductions, the contractor shall within 15 days of being asked to do so make good in cash or cheque, any sum which have been deducted from his security deposit.

12. The rates quoted by the Contractor shall include all eventualities, such as heavy rain, sudden floods, accidents, fire, riots etc., which may cause damage to the executed work or which may totally wash out the work. Until the completion certificate is issued to the Contractors, neither the Architect nor the clients will be responsible for such damage or wash out of the construction work.

13. Time is the essence of the contract. The work should be completed within 60 days from the date of commencement. The date of commencement shall be within ONE day after confirmation.

a) The day five days from the date of issue of work order.

Or

b) The day on which the contractor receives the possession of the site which ever is later.

Or

c) The contractor is asked in writing to take over the possession of the site.

The successful contractor will have to give a CPM/PERT chart of various activities of work to be done so that the work gets completed within the stipulated time. The chart shall be submitted within 15 days from the date of acceptance of the tender.


14. If the contractor fails to complete the work by the Scheduled date of completion or within any sanctioned extended time, he will have to pay liquidated damages at the rate of ½% of contract amount for each week of delay the work remains incomplete beyond the completion (Original/extended date), subject to maximum of 5% of the contract value (without extra items) .

15. The quantities contained in the Schedule are only indicative. The work as actually carried out and done will be measured up from time to time, for which payment will be made subject to the terms and conditions of contract.

16. The unit prices shall be deemed to be fixed prices. In case of extra items, a record of labour charges paid shall be maintained and shall be presented every month for extra/substituted items regularly to the Architects for checking. The settlement will be made based on figures arrived at jointly and taking into account unit prices of items of work mentioned in the contract assigned to the successful tenderers. In case, of extra items, where similar or comparable items are quoted in the tender, extra rates shall invariably be based on those tender rates to the extent reasonable.

17. SBI/SBIIMS, do not bind themselves to accept the lowest or any tender and reserve to themselves the right to accept or reject any or all tenders, either in whole or in part, without assigning any reason whatsoever for doing so.

18. No employee of the bank or SBIIMS is allowed to work as a contractor for a period of two years of his retirement from service, without the previous permission of the bank or SBIIMS. This contract is liable to be cancelled, if either the contractor or any of his employees is found at any time to be such a person who had not obtained the permission of the bank or SBIIMS as aforesaid before submission of the tender or engagement in the contractor’s service.

19. The tenderer, apart from being a competent contractor must associate himself with agencies of the appropriate class who are eligible to tender for (1) Electrical (2) Airconditioning works (3) Fire fighting systems & (4) Interiors (fixed furniture), as the case maybe.

ARCHITECTS: MAPE CONNOISSEURS, (Milind Architectural, Interior & Pankaj Engineering Connoisseurs) 3-4-485 & 485/1, D1, First Floor, Adj. Bank of Baroda, Near Reddy Women’s college, Barkatpura, HYDERABAD – 500 0027. Tel. : 27566409 – 48557866. URL: www.mapeindia.com E-mail: [email protected]



3. ARTICLES OF AGREEMENT

ARTICLES OF AGREEMENT made the ______________ day of __________ 2019between __________________________________________________________________________________________________________________________________________________________________of __________________________________________________________________________________________________________________________________________________________________

(hereinafter called the “Employer”) of the one part and ___________________________of ________________________________________ (hereinafter called “The Contractor”) of the other part, where as the Employer is desirous of getting the work of “______________________________________________________________________” executed and has caused drawings, conditions of contract, specifications and schedule of quantities etc., describing the works prepared by mape connoisseurs, (Milind Architectural, Interior & Pankaj Engineering Connoisseurs) 3-4-485 & 485/1, D1, First Floor, Adj. Bank of Baroda, Near Reddy Women’s college, Barkatpura, HYDERABAD – 500 0027. Tel. : 27566409 – 48557866. URL: www.mapeindia.com E-mail: [email protected].

AND WHEREAS the SAID DRAWINGS numbered as per list attached inclusive of and the conditions of contract, specifications and schedule of quantities etc., have been signed by or on behalf of the parties hereto.

AND WHEREAS THE CONTRACTOR has agreed to execute upon and subject to the conditions set forth in the Schedule hereto (hereinafter referred to as “Said Conditions”) the works shown upon the said drawings and described in the same specifications and included in the said schedule of quantities for such sum as may be ascertained to be payable in terms of the Bills of Quantities, and which sum is estimated to be Rs. ____________ (Rupees __________________ ___________________________ _______ (hereinafter referred to as “Said Contract Amount”).

NOW IT IS HEREBY AGREED AS FOLLOWS:

1. In consideration of the said sum to be paid at the times and in the manner set forth in the said conditions, the contractor shall upon and subject to the said conditions, execute and complete the work shown in the said drawings and described in the said specifications.

2. The employer will be pay the contractor a sum of RS.______________ (Rupees ________________________________________) herein after referred to as the contract sum or such other sum as shall become payable at the times and in the manner specified in the said conditions.

3. The term “Architect” in the said conditions shall mean the said MAPE CONNOISSEURS, (Milind Architectural, Interior & Pankaj Engineering Connoisseurs) 3-4-485 & 485/1, D1, First Floor, Adj. Bank of Baroda, Near Reddy Women’s college, Barkatpura, HYDERABAD – 500 0027, Tel. : 27566409 – 48557866, URL: www.mapeindia.com, E-mail: [email protected]. or in the event of their ceasing to be the Architect for the purpose of this contract, such other person as shall be nominated for that purpose by the Employer , not being a person to whom the contractor shall object for reasons considered to be sufficient by the Arbitrator mentioned in the said conditions provided always that no persons subsequently appointed to be the Architect under this contract shall be entitled to disregard or over-rule any previous decision or approval or direction given or expressed by the Architect for the time being.





4. Tender documents containing Notice Inviting Tender(NIT), work order, Contractors acceptance letter, Notice to the Contractor, General Conditions of Contract, Appendix thereto, Special Conditions of Contract, Specifications and Schedule of Quantities with the rates entered therein, drawing shall be read and studied as forming part of this agreement and the parties hereto shall respectively abide by and submit themselves to the conditions and stipulations and perform the agreement on their part respectively in such conditions contained.

5. The contract is neither a fixed lumpsum contract or a piece work contract, but is a contract to carry out work in respect of the entire works to be paid for according to actual measured quantities, including variations from BOQ at the rates contained in the Schedule of rates and Probable bill of quantities or as provided in the said conditions.

6. The Employer through the Architect, reserves to himself the right of altering the drawings and natures of the work, of adding/substitution to or omitting any items of work or having portions of the same carried out through alternate agencies without prejudice to this contract.

7. Time shall be considered a the essence of this agreement and the contractor hereby agrees to commence the work soon after the site is handed over to him but within 15 days reckoned from the date of issue of work order to execute the work, as provided for in the said conditions and complete the entire work in 60 days subject to nevertheless to the provisions for extension of time.

8. This agreement and contract shall be deemed to have been made in Ongole, Guntur District, Andhra Pradesh and any questions or dispute rising out of or in any way connected with this Agreement and Contract shall be deemed to have arisen in Ongole, Guntur District, Andhra Pradesh and only the courts in Ongole, Guntur District, Andhra Pradesh shall have jurisdiction to determine the same. The limitation period will be 90 days from the date of dispute having arisen.

AS WITNESS our hand this _____________ day of ____________ 2019

Signed by the said in the presence of:

WITNESS : SIGNATURE

NAME :

ADDRESS : EMPLOYER

WITNESS : SIGNATURE

NAME :

ADDRESS :


4. APPENDIX TO GENERAL CONDITIONS OF CONTRACT

1 Earnest Money Deposit (EMD) Rs. 17,000/-

2 Initial Security Deposit (ISD) 2% of contract value.

3 Period of completion 60 DAYS

4 Defects Liability period 12 months after completion as recorded in the completion certificate.

5 Agreed Liquidated Damages ½% of contract amount per week of delay subjected to a maximum of 5% of contract value

6 Period of final measurement One months after completion as recorded in the completion certificate

7 Minimum value of work to be Executed for issue of interim Certificates for making payment

Minimum Rs.8.00 Lakhs

8 Retention money from each bill 10% of gross value of each interim bill, subject to max. 5% of contract value

9 Total retention money including Earnest money and initial security Deposit

5% of the contract value

10 Release of Security deposit after Virtual completion.

50% of the total security to be released along with final certificate of payment, but only after removing all his materials, equipment, labour, huts/force, temporary sheds/stores, all his installations, machinery etc., from the site. Balance payment to be released on completion of defects liability period of 12 months

11 Period for honoring Architect’s certificate 20 working days from date of receipt of Architect’s certificate of payment for interim bills and 30 working days for final certificate.

WITNESS :

DATE : SIGNATURE OF THE CONTRACTOR WITH DATE


5. INDEX TO GENERAL CONDITIONS OF CONTRACT

1 Interpretations 32 Damages for Non-completion

2 Scope of Contract 33 Failure by contractor to comply with Architect’s instructions

3 Drawings and Specifications 34 Architect’s delay in progress.

4 Schedule of Quantities 35 Supervision of works

5 Sufficiency of Schedule of Quantities 36 Prime cost and provisional sums

6 Errors in schedule of Quantities 37 Certificates and payments

7 Contractor to provide everything necessary 38 Notices

8 Authorities, Notices, Patent rights and royalties 39 Termination of contract by the Employer.

9 Materials and workmanship to conform to description.

40 Termination of contract by the contractor.

10 The setting out 41 Matters to be finally determined by the Architects

11 Removal of all offensive matters 42 Settlement of dispute (Arbitration)

12 Opening up works

13 Contractor’s superintendence and representative on the work

14 Dismissal of workmen

15 Access to works

16 Employer’s representative/PMC

17 Assignment of sub-letting

18 Sub contractors

19 Variations not to vitiate contract

20 Measurement to works

21 Prices of Extras etc., Ascertainment of

22 Unfixed materials

23 Removal of improper work and materials

24 Defects after completion

25 Certificate of virtual completion

26 Other persons engaged by the Employer

27 Insurance in respect of damage to persons and property

28 Contractor’s All risk policy

29 Minimum amount of third party Insurance

30 Commencement and completion

31 Delay and extension of time


6. GENERAL CONDITIONS OF CONTRACT

1. INTERPRETATIONS:

In construing these conditions and the specifications, schedule of quantities and contract agreement, the following words shall have the meaning herein assigned to them except where the subject or context otherwise required:

a. “Employer” shall mean SBIIMS/SBIb. and shall include his/their heirs, legal representatives, assignees and successors.

c. “Contractor” shall mean ____________________________________________________________________________________________________and shall include his/their heirs, legal representatives, assignees and successors.

d. “Banks Engineer” shall mean any Engineer who is employed by SBIIMS/SBI or any other Engineer appointed from time to time by the Employer to act as Engineer for the purpose of the Contract.

e. “Architects” shall mean any Engineer/ representative appointed by mape connoisseurs, (Milind Architectural, Interior & Pankaj Engineering Connoisseurs) 3-4-485 & 485/1, D1, First Floor, Adj. Bank of Baroda, Near Reddy Women’s college, Barkatpura, HYDERABAD – 500 0027.

f. “Works” shall mean the works to be executed in accordance with contract specifications, quantities etc.

g. “Contract” shall mean the Articles of Agreement, the General Conditions, Special Conditions, the Appendix, the Schedule of Quantities, Specifications and drawings, work order etc., attached hereto and duly signed.

h. “Contract Price” shall mean the sum named in the Tender, subject to such amount additions thereto or deductions there from as may be made under the provisions, hereinafter contained.

i. “Site” shall mean the Premises, on which the works are to be carried out provided by the Employer for the purpose of the Contract.

j. “Drawings” shall mean the drawings referred to in the contract etc., and any modifications of such drawings approved in writing by the Architect and the Bank and such other drawings as may from time to time be furnished or approved in writing by the Architect and Employer.

k. “Notice in Writing” or written notice shall mean a notice in writing, typed or printed characters sent (unless delivered personally or otherwise provided to have been received) by registered post to the last known private or business address or registered office of the address and shall be deemed to have been received, when in the ordinary course of post, it would have been delivered.

l. “Act of Insolvency” shall mean any Act of Insolvency as defined by the Presidency Towns Insolvency Act, or the Provincial Insolvency Act or any act amending such original.


m. “Net Prices” if in arriving at the Contract Amount, the contractor has added to or deducted from the total of the items of the Tender any sum, either as a percentage or otherwise, then the net price of any items, in the tender, shall be the sum arrived at by adding to or deducting from the actual figure appearing in the Tender, as the price of that item, a similar percentage or proportionate sum. Provided always that in determining the percentage or proportion of the sum so added or deducted by the contractor, the total amount of any Prime cost items and provisional sums of money shall be deducted from the total amount of the Tender. The expression “net rates” or “net prices” when used with reference to the contract or account shall be held to mean rates or prices so arrived at.

n. “Virtual Completion” shall mean that the building is in the opinion of the Architect and Employer, sufficiently completed for occupation by the Employer, in relation to the scope of work of this contract.

o. Words importing persons include firms and corporations. Words importing the singular only, also include the plural and vice versa, where the context requires.

2. SCOPE OF CONTRACT:

The contractor shall carry out and complete the said work in every respect in accordance with this contract with the directions of and to the satisfaction of the Architect and Employer. Architect, with the approval of the Employer, may issue further drawings and/or written instructions, details, directions and explanations, which are hereafter collectively referred to as “Architect’s Instructions” in regard to:

a. The variations or modifications of the designs, quality or quantity of works or the addition or omission or substitution of any work.

b. Any discrepancy in the drawings or between the Schedule of Quantities/ or drawings and/or specifications etc.

c. The removal and/or re-execution or any works executed by the contractor.

d. The removal from the site of any material brought there on by the contractor, and the substitution of any other material there from.

e. The dismissal from the works of any person employed thereupon.

f. The opening up for inspection of any work covered up.

g. The amending and making good of any defects under clause 24 “Removal of Improper works and Materials”.

The contractor shall forthwith comply and fully execute any work comprised in such Architect’s instruction, provided always that instructions, directions and explanations given to the contractor or his representative upon the works by the Architect shall, if involving a variation, be confirmed in writing by the contractor or within 7 days, and if not dissented from in writing within further 7 days by the Architect, such shall be deemed to be the Architects instructions within the scope of contract.

If compliance with the Architect’s instructions as aforesaid involved work and/or expense and/or loss beyond that contemplated by the contract, then unless the same were issued owing to some breach of this contract by the contractors, the employer shall pay to the Contractor on the


Architect’s certificate, the price of the said work (as an extra to be valued as herein after provided) and/or expense and/or loss.

The Brief Scope of work involves the following. 1. Supply & Installation of AC Systems 2. Duct erection with standard insulations. 3. Copper pipe erection with 4. Modifying the existing furniture, Renovation of toilets as applicable 5. Flooring, etc

3. DRAWINGS AND SPECIFICATIONS: The works shall be carried out to the entire satisfaction of the EMPLOYER and the Architect, in accordance with the contract document, drawings and specifications and such further drawings and details as may be provided by the Architect, and in accordance with such written instructions, directions and explanations, as may from time to be given by the Architect and the SBIIMS, whose decision as to the sufficiency and quality of the work and materials shall be final and binding on the contractor. If the work shown on any such further drawings or work that may be necessary to comply with any such instructions, directions or explanations, be in the opinion of the contractor outside the scope of work or reasonably could not be inferred from the contract, he shall before proceeding with such work, give notice in writing to this effect to the Architect and the SBIIMS, and in the event of the Architects and the SBIIMS agreeing to the same in writing, the contractor shall be entitled to an allowance in respect of such extra work as an authorized extra. If the Architect and the contractor fail to agree, as to whether or not there is an extra, then, if the Architect decided that the contractor is to carry out the said work, the contractor shall do so, and the question whether or not there is any extra and if so, the amount thereof, shall failing agreement be settled by Arbitration as hereinafter provided, but such reference shall in no way delay the fulfillment of this contract.

No drawing shall be taken as in itself an order for variation, unless in addition to the Architect’s signature, it bears express works stating that it is intended to be such an order or bears a remark “VALID FOR CONSTRUCTION”. No claim for payment for extra work shall be allowed, unless the said work shall have been executed under the provisions of clause 8 (Authorities, notices, patents, rights and royalties) or by the authorities, of directions in drawing of the Architect as herein mentioned.

One complete set of the signed drawings and a copy of contract document (specifications and schedule of quantities etc) shall be furnished by the Architect to the contractor. The Architect shall furnish within such time as he may consider reasonable, one copy of any additional drawings, which in his opinion may be necessary for the execution of any part of the work. Such copies shall be kept at the works, and the Architect or hiss representatives shall, at all reasonable times have access to the same and shall be returned to the Architect by the Contractor, before the issue of the final certificate. The original contract documents shall remain in the custody of employer.

4. SCHEDULE OF QUANTITIES:

The Schedule of Quantities unless otherwise stated shall be deemed to have been prepared in accordance with the Standard Procedure of the Architects and shall be considered to be approximate and no liability shall attach to the Architect for any error/variations that may be discovered therein.

Please refer Clause 5, 6 of Special conditions of contract.

5. SUFFICIENCY OF SCHEDULE OF QUANTITIES:


The contractor shall be deemed to have satisfied himself before tendering as to the correctness and sufficiency of his tender for the works and of the prices stated in the schedule of Quantities and/or the Schedule of Rates and Prices, which rates and prices shall cover all things necessary for the proper completion of the works.

6. ERRORS IN SCHEDULE OF QUANTITIES:

Should any error appear in the Schedule of Quantities, other than in the Contractor’s prices and calculations, it shall be rectified and such rectification shall not vitiate the contract but shall constitute a variation of the contract and be dealt with as an authorised extra or deduction.

7. CONTRACTOR TO PROVIDE EVERYTHING NECESSARY:

The contractor shall provide everything necessary for the proper execution of works according to the true intent and meaning of the drawings, specifications and the Schedule of Quantities etc., taken together, whether the same may or may not be particularly shown or described there in, provided the same can be inferred there from. The several document forming the contract are to be taken as mutually explanatory to one another; detailed drawings and figured dimensions in preference to scale, and special conditions in preference to General conditions and particular specifications in preference to General specifications.

In case of discrepancy between the Schedule of Quantities, the specifications and/or the drawings, the following order of preference shall be observed:-

i) Description of Schedule of Quantities.ii) Particular specifications and special condition, if any.iii) Drawings.iv) C.P.W.D. specifications.v) Indian Standard specifications of B.I.S.

If there are varying or conflicting provisions made in any document forming part of the contract, the Architect shall be the deciding authority, with regard to the intention of the document and his decision shall be final and binding on the contractor.

Any error in description, quantity or rate in schedule of quantities or any omission there from shall not vitiate the contract or release the contractor from the execution of the whole or any part of the works expressed therein according to drawings and specifications or from any of his obligations under the contract.

The contractor shall make his own arrangements for providing water, for carrying out the work, at his own cost. If water from any source other than Municipal main is to be used for construction, the same shall be tested at the contractor’s cost, and a report submitted to the Architect for his approval, before such water is used for the works. Temporary Electrical connections shall be obtained by the contractor to facilitate execution and completion of work at their cost and all the charges there of should be borne by them.

The contractor shall supply, fix and maintain at his cost, during the execution of any works, all the necessary scaffolding, staging, hoarding, watching and lighting during nights as well as by day required not only for the proper execution and protection of the said works, but also for the protection of the public and the safety of any adjacent road, streets, cellars, vaults, pavements, walls, houses, buildings and all other erections, matters or things. The Contractor shall take down and remove any or all such scaffolding, staging, etc., as occasion shall require or when ordered or so to do, and shall fully reinstate at his own cost and make good all the matters and things disturbed during the execution of the works to the satisfaction of the Architects.


8. AUTHORITIES, NOTICES, PATENT RIGHTS AND ROYALTIES:

The contractor shall conform to the provisions of the statutes relating to the works, and to the regulation and by laws of any local authority, and of any water, lighting and other companies or authorities, with whose systems the structures are proposed to be connected; and shall before making any variation from the drawings or specifications, that may be necessitated by so conforming, give to the Architects a written notice, specifying the variations proposed to be made and the reason for making it and apply for instruction thereon. In case, the contractor shall not within ten days receive such instructions, he shall proceed with the work conforming with the provisions, regulations or by laws in question.

The contractor shall bring to the attention of the Architect all notices required by the said acts, regulations or bylaws to be given to any authority, and pay to such authority or to any Public Officer all fees that may be properly chargeable in respect of the works, and lodge the receipts with the Architects.

The contractor shall indemnify the Employer against all claims in respect of patent rights, designs, trademarks or name or other protected rights in respect of any constructional plant, machine, work or material used for or in connection with works or temporary works and from and against all claims, demands, proceedings, damages, costs, charges, and expenses whatsoever in respect thereof or in relation thereto. The Contractor shall defend all actions arising from such claims, unless he has informed the Architects, before any such infringement and received their permission to proceed, and shall himself pay all royalties, licence fees, damages, cost and changes of all and every sort that may be legally incurred in respect thereof.

9. MATERIALS AND WORKMANSHIP TO CONFORM DESCRIPTION:

All materials and workmanship shall, so far as procurable be of the respective kinds specified in the Schedule of Quantities and/or specifications and in accordance with the Architect’s instructions and the contractor shall on the request of the Architects furnish to them all invoices, accounts, receipts and the other vouchers to prove that the materials comply therewith. The contractor shall at his own cost arrange for and/or carry any test of any materials, which the Architect & Employer may require. The costs of materials used for testing, packing, transportation and testing shall be borne by the contractor and his quoted rates/amounts shall include all such expenses/contingencies.

. In case of non-availability of specified Make/brand of any material the alternate make/brand will be given by the Employer/Architect.

10. THE SETTING OUT:

The Contractor shall at his own expense, set out the works accurately in accordance with the plans and to the complete satisfaction of the Architect. The Contractor shall be solely responsible for the true and perfect setting out of the same and for the correctness of the positions, levels, dimensions and alignment of all parts thereof. If at any time any error shall appear during the progress or on completion of any part of the work, the contractor shall at his cost rectify such error if called upon to the satisfaction of the Architects/Employer. The work shall from time to time be inspected by the Architect and/or his representatives, but such inspections shall not exonerate the contractor in any way form his obligation to remedy any defects, which may be found to exist at any stage of the work or after the same is completed, at his own cost.

11. REMOVAL OF ALL OFFENSIVE MATERIALS:


All debris arising out of the work shall be disposed off as per the rules and regulations of the Local authorities concerned.

12. OPENING UP WORKS:

In the event of the Architect / Employer feels that the work is not carried out as per tender specifications, contractor at his cost shall open the concealed work at his cost for which no Extra cost will be paid.

13 CONTRACTOR’S SUPERINTENDENCE & REPRESENTATIVE ON THE WORKS:

The contractor shall give all necessary personal superintendence during the execution of the works and so long thereafter as the Architect may consider it necessary until the expiration of the “Defects Liability Period”. The Contractor shall meet the Architect or his representative, whenever required and so informed by the Architect.The Contractor shall maintain and be represented at site at all times, while the work is in progress, by a responsible and efficient foreman, approved by the Architect and who must thoroughly understand all the trades entailed and be constantly in attendance while the men are at work. Any directions, explanations, instructions or notices give by the Architect & Employer to such foreman shall be deemed to have been given to the contractor and shall be binding as such on the contractor. The Foreman shall be thoroughly conversant with the English language and should be able to read, write and speak English.

14 DISMISSAL OF WORKMEN:

The contractor shall on the request of the Architect and Employer immediately dismiss from the works any person employed thereon who may, in the opinion of the Architect and Employer be unsuitable or incompetent or who may misconduct himself, and such person shall not again be employed or allowed on the works without the permission of the Architect & Employer.

15 ACCESS TO WORKS:

The Architect, the Employer and any person authorized by them shall at all reasonable times have free access to the works and to the workshops, factories or other places where materials are being prepared or constructed by the contract and also to any place where the materials are lying or from which they are being obtained. The Contractor shall give every facility to the Architect and the Employer and their representatives for inspection and examination and test of the materials and workmanship. No person, unless authorised by the Architect or the Employer, except the representatives of Public authorities, shall be allowed on the works at any time. If any work is to be done at a place other than the site of works, the contractor shall obtain the written permission of the Architect for doing so.

16 EMPLOYER’S REPRESENTATIVE/PMC:

The Employer may appoint an assistant to the Engineer, any Site Engineer or Project Management Consultant (PMC), who shall be the representative of the Employer. The duties of the Employer’s representatives are to watch and supervise the works and to test any materials to be used and of workmanship employed in connection with the works. He shall have no authority either to relieve the contractor of any of his duties or obligations under the contract, or except those expressly provided hereunder, to order any work involving delay or any extra payment by the Employer or any variation of or in the works.

The contractor shall afford the Employer’s representative every facility and assistance for examining the works and materials and checking and measuring item and materials. Neither


the Employer’s representative nor any assistant to the Architect shall have power to revoke, alter, enlarge or relax the requirements of this contract, or to sanction any new-work, additions, alterations, deviations or omissions unless such an authority may be specially conferred by a written order of the Architect and Employer.

The Employer’s representative shall have to give notice to the Contractor or his representating about the non-approval of any work or materials and such works shall be suspended or the use of such materials should be discontinued until the decision of the Architect is obtained. The work will from time to time be examined by the Architect or the Employer’s representative, but such examinations shall not in any way exonerate the contractor from the obligation to remedy any defects, which may be found to exist at any stage of the work or after the same is completed. Subject to the limitations of the clause, the contractor shall take instructions only from the Architect and Employer.

17 ASSIGNMENT OF SUB-LETTING:

The works included in the contract shall be executed by the contractor and the contractor shall not directly or indirectly transfer, assign or underlet the contract or any part/share thereof or interest therein without the written consent of the Architect and Employer, and no undertaking shall relieve the contractor from the full and entire responsibility of the contract or from active superintendence of the works during their progress.

18 SUB-CONTRACTORS:

All specialists, merchants, tradesmen, and others, executing any work or supply and fixing any goods for which prime cost prices or provisional sums are included in the Schedule of Quantities and/or specifications, who may be nominated or selected by the Architect and employer and hereby declared to be sub-contractors employed by the Contractor, are herein referred to as nominated sub-contractors. No nominated sub-contractors shall be employed on or in connection with the works, against whom the contractor shall make reasonable objection or (see where the Architect and contractor shall otherwise agree), who will not enter into a contract provided.

f. The nominated sub-contractors shall indemnify the contractor against the same obligations in respect of the sub-contract as the contractor is under, in respect of this contract.

g. The nominated sub-contractors shall indemnify the contractor against claims in respect of any negligence by the sub-contractor, his servants or agents or any misuse by him or them of any scaffolding or other plant, the property of the contractor or under any Workman’s Compensation Act in force.

h. Payment shall be made by the contractor to the nominated sub-contractor, within 14 days of receipt of the Architect’s certificate, provided that before any certificate is issued, the contractor shall upon request furnish to the Architect proof that all nominated sub-contractor’s account included in the previous certificates have been duly discharged; in default whereof the Employer may pay the same upon a certificate of the Architect and deduct the amount thereof from any sums due to the contractor. The exercise of this power shall not create any contract between Employer and Sub-contractor.

19 VARIATIONS NOT TO VITIATE CONTRACT:

The contractor shall when directed in writing by the Architect, omit from or vary works shown upon the drawings or described in the specifications or included in the priced schedule of quantities, but the contractor shall not make any alterations or additions to or omissions from


the works or any deviations from the provisions of the Contract without such authorizations or direction in writing from the Architect and Employer.No claim for any extra item or deviations shall be allowed, unless it shall have been executed by the Authority of the Architect and Employer as herein mentioned. Any such extra item or deviation is hereinafter referred to as an authorised extra item or deviation. No variations i.e., additions, omissions or substitutions shall vitiate the contract.

The rate of items not included in the bill of quantities shall be settled by the Architect and Employer in accordance with the provisions of clause 21, hereof.

20 MEASUREMENTS OF WORKS:

The Architect/PMC may from time to time intimate the Contractor that he requires the works to be measured and the contractor shall forthwith attend or send a qualified agent to assist PMC/Architect’s representative in taking measurements and calculations, and to furnish all particulars or give all assistance required by either of them.

Should the contractor not attend or neglect or omit to send such an agent, then the measurements taken by the PMC/Architects representative approved by them shall be taken to be the correct measurements. The mode of measurements wherever not mentioned in contract documents be taken in accordance with the Indian Standard of Method of measurements of building works (I.S.1200 – 1958) and its revisions, if any. In case of any discrepancy between various contract documents on mode of measurements, the mode given in Bill of Quantities will take precedence over others.

The contractor or his agent may at the time of measurement take such notes and measurements as he may require.

21. PRICES FOR SUBSTITUTIONS/EXTRA ETC., ASCERTAINMENT OF:

Should it be found after the completion of the works from measurements taken (in accordance with the previous paragraph) that any of the quantities or amounts specified for the works in the priced schedule of quantities of work thus ascertained are less or greater than the amounts and/or tender or that any variations, is made, and any substituted/ extra (new) items have been executed, the valuation of such quantities/items, amounts or variations, unless previously or otherwise agreed upon, shall be made in accordance with the following rules:

a. The net rates or prices in the original tender shall determine the valuation of the extra

(additional quantities and or extra/substituted item of work), where that work is of a similar character and executed under similar conditions of the work priced therein. This applies to extra and substituted items of work to the extent, they are similar in nature to the items in the contract.

b. The net prices given in the original tender shall determine the value of the items omitted, provided if omissions vary the conditions under which any remaining items of work are carried out, the prices for the same shall be valued under thereof.

c. Where extra/substituted item of works are not of similar character (either partly & fully) and/or executed under similar conditions as aforesaid or where the omissions vary the conditions under which any remaining items of works are carried out or if the amount of any omission or additions relative to the amount of the whole of the contract works or to be any part thereof shall be such that in the opinion of the Architects the net rate or price contained in the priced schedule of quantities or tender or for any item of the work involves less or more beyond that reasonably contemplated by the Contractor or is by reason of such omission or addition rendered unreasonable for in-applicable, the


Architect shall fix in consultation with the Employer such other rates or prices as in the circumstances he shall think reasonable and proper, which shall be final and binding on the contractor. For extra and substituted items this will apply for portions of the items for which, items of similar nature are not available in the contract.

d. Where extra and or substituted items of work cannot be properly measured or valued, the contractor shall be allowed based on the net local day work rates and wages for the district and prevalent market rates for materials etc., at the time of ordering that item; provided that in either case vouchers for wages paid specifying the daily time (and if required by the Architect, the workmen’s name) and materials employed at or before the end of the week following that in which the work has been executed.

The measurements and valuations in respect of the extra and substituted items of work shall be completed within the “Period of final measurement” or within 3 (three) months from the completion of the contract works as defined under clause No.26(certificate of virtual completion).

22. UNFIXED MATERIALS:

When any materials intended for the works shall have been placed at site by the contractor, such materials shall not be removed there from (except for the purposes of being used on the works) without the written authority of the Architect and Employer and when the contractor shall have received payment in respect of any certificate in which the architect shall have stated that he has taken into account the value of such unfixed materials on the works such materials shall become the property of the Employer and the Contractor shall be liable for any loss or damage to any such materials.

23. REMOVAL OF IMPROPER WORK AND MATERIALS:

The Architect shall, during the progress of the works, have power to order in writing from time to time the removal from the works, within such reasonable times as may be specified in the order, of any materials which in the opinion of the Architect and Employer are not in accordance with the specifications or the instructions of the Architect and Employer and the substitution with proper materials and the removal and proper re-execution of any work, which has be executed with materials or workmanship, not in accordance with the contract/drawings and specifications or instructions etc., the contractor shall forthwith carry out such orders at his own cost. In case of default on the part of the contractor to carry out such orders, the Employer shall have the power to employ and pay other persons to carry out the same and all expenses consequent thereon or incidental thereto shall be borne by the Contractor, and shall be recoverable from the contractor by the Employer, or may be deducted by the Architect, from any money due or may become due to the contractor for this work or on any other account.

Instead of this procedure for work not done in accordance with the contract, the Architect and Employer may allow such work to remain, and in that case may make allowance for the difference in value together with such further allowance for damages to the Employer, as in his opinion may be reasonable. This allowance shall be recoverable from the contractor by the Employer, or may be deducted by the Architect, from any money due or may become due to the contractor for this work or on any other accounts. The decision of Architects in these matters shall be final and binding on the contractor.

24. DEFECTS AFTER COMPLETION:

Any defect, bend, bubbles in laminate, shrinkage, settlement or other faults which may appear with in the “Defects Liability Period” i.e. within 12 months after the virtual completion of the works arising in the opinion of the Architect and the Bank, from materials or workmanship not in


accordance with the contract, shall upon the directions and writing of the Architect and Employer and within such reasonable time as shall be specified therein, be rectified and made good by the Contractor at his own cost. In case of default, the Employer may employ any other person to rectify and make good such defects, shrinkage, settlements or other faults. All damages, loss and expenses consequent therein or incidental thereto shall be made good and borne by the contractor and such damage, loss and expenses shall be recoverable from him by the employer or may be deducted by the Employer, the damages, loss and expenses from any sums that may be due to the contractor or amount retained under condition 37 (Certificate and payment) and in event of the amount retained being insufficient recover the balance from the amount held against EMD & Security deposit or any other amounts due or may become due later.

25 CERTIFICATE OF VIRTUAL COMPLETION:

The contractors shall intimate in writing to the Architects, as and when the works are complete in all respects in order to enable the Architect to intimate the Employer to take possession of the same. The works shall not be considered as virtually completed, until the Architect has certified in writing that the same have been “Virtually completed” and accepted by the employed. The defects liability period shall commence, only from the date of such virtual completion certificate.

26. OTHER PERSONS ENGAGED BY THE EMPLOYER:

The Employer reserves the right to use the premises and any portions of the site for the execution of any work not included in this contract which he may desire to carry out through other persons, and the contractor is to allow all reasonable facilities for the execution of such work, except by special arrangement with the Employer. Such work shall be carried out in such a manner a not to impede the progress of the works included in the contract, and the contractor shall not be responsible for any damage or delay which may happen to or be occasioned by such work.

27. INSURANCE IN RESPECT OF DAMAGE TO PERSONS AND PROPERTY:

The contractor shall be responsible for all injury to persons, animals or things and for all structural and decorative damage to property, which may arise from operation or neglect of himself or any of his or sub-contractor’s employees, whether or any other cause whatever in any way connected with the carrying out of this contract. This clause shall be held to include, interalia any damage to buildings, whether immediately adjacent or otherwise, any damage to roads, caused to the buildings and works forming the subject of this contract by frost or other inclement weather. The contractor shall indemnify the employer and hold him harmless in respect of all and any expenses arising from any such injury or damage to persons or property as aforesaid and also in respect of any claim made in respect of injury or damage under any acts of government or otherwise, and also in respect of any award of compensation or damages consequent upon such claim.

The Contractor shall reinstate all damages of every sort mentioned in this clause, so as to deliver up the whole of the contract works complete and perfect in every respect and so as to make good or otherwise satisfy all claims for damage to the property of third parties.

The contractor shall indemnify the Employer against all claims which may be made against the Employer, by any member of the Public or other party, in respect of anything which may arise in respect of the works or in consequence thereof and shall at his own cost, effect and maintain until one month after the works are taken over by the Employer or three months after the date of completion of the contract with an approved office, a policy of Insurance in the joint names of the Employer and the contractor against such risks and signing of the contract. The contract


shall also indemnify the employer against all claims which may be made upon the Employer whether under the Workmen’s compensation act or any other statute in force during the currency of this contract or at common law in respect of any employees of the contractor or of any sub-contractor and shall at his own expense effect and maintain until one month beyond the virtual completion of the contract, with an approved office. A policy of Insurance in the joint names of the Employer and the Contractor against such risks and deposit such policy or policies with the Employer/Architects from time to time, during the currency of the contract. In default of the contractor insuring as provided above, the Architect on behalf of the Employer may so insure and may deduct the premiums paid from any money due or which may become due to the contractor.

The contractor shall be responsible for anything which may be excluded from the Insurance Policies above referred to and also for all other damages to any property arising out of and incidental to the negligent or defective carrying out of this contract however, such damage shall be caused.The Contractor shall also indemnify the Employer in respect of any costs, charges or expenses arising out of any claim or proceedings and also in respect of any Award of or compensation of damages arising there from.

The Employer with the concurrence of the Architect shall be at liberty and is hereby empowered to deduct the amount of any damages, compensations, costs, charges and expenses arising or occurring from or in respect of any such claims of damages from any sums due or to become due to the contractor.

28. CONTRACTOR’S ALL RISK POLICY:

The contractor shall within 14 days from the date of commencement of the work insure the works at his cost and keep them insured until one month after the works are taken over by the Employer or three months after the date of completion whichever is earlier, against loss or damage by fire and usual risks other than fire against which insurers generally provide cover in a CONTRACTOR’S ALL RISK POLICY, with an insurer to be approved the Architects, in the joint names of the Employer and contractor (the name of the former being placed first in the policy), progressively for the full amount of the contract, in three stages, beginning with 1/3 of the contract value, and for any further sum as called upon to do so by the Architect, with the prior written consent of the Employer, the premium of such further sum being allowed to the contractor as an authorised extra. Such policy shall cover the property of the Employer only and Architects and surveyor’s fees for assessing the claim and in connection with his services generally in reinstatement and shall not cover any property of the contractor of any subcontractor or employee. The contractor shall deposit the policy and receipts for the premiums paid with the Architects, within twenty one days of the date of commencement of work, unless otherwise instructed, as provided above failing which the employer or the Architect on his behalf may insure and may deduct the premium paid from any money that may be due or that may become due to the contractor. The contractor shall as soon as the claim under the policy is settled, or the work reinstated by the insurers should they elect to do so, proceed with all due diligence with the completion of the works in the same manner as though the fire or other such risk had not occurred and in all respects under the same conditions of contract.

The contractor in case of rebuilding or reinstatement after fire or other such usual risk shall be entitled to such extension of time for completion as recommended by the Architect.

29. MINIMUM AMOUNT OF THIRD PARTY INSURANCE:

Such insurance shall be effected with an insurer and in terms approved by the SBIIMS/SBI which approval shall not be reasonably withheld and for at least the amount stated below. The


contractor shall, whenever required, produce to the Architect/Consultant the policy or policies of insurance cover and receipts for payment of the current premium.

The minimum insurance cover for physical property, injury, and death is Rs.5.00 lakhs per occurrence or as per law prevailing with the number of occurrences limited to four. After each occurrence contractor will pay additional premium necessary to make insurance valid for four occurrences always.

30. COMMENCEMENT AND COMPLETION:

The contractor shall be allowed admittance to the site on the “Date of Commencement” stated in the Appendix, and he shall thereupon and forthwith begin the works and shall regularly proceed with and complete the same (except such painting or other decorative work as the Architect may desire to delay) on or before the ‘Day of Completion” started in the Appendix subject nevertheless to the provisions for extension of time hereinafter contained.

31. DELAY AND EXTENSION OF TIME:

If in the opinion of the Architect the works be delayed:

a. by force majeure, or

b. by reason of any exceptionally inclement weather, or

c. by reason of proceedings taken on threatened by or dispute with adjoining or neighbouring owners or public authorities arising otherwise, than through the contractor’s own default, or

d. by the works or delays of the contractors or tradesmen engaged or nominated by the Employer or Architect and not referred to in the Schedule of Quantities and/or specifications, or

e. by reason of civil, commotion, local combination of workmen or strike or lock-out affecting any of the buildings/traders, or

f. by reason of the Architect’s instructions or

g. In consequence of the contractor not having in due time, necessary instructions from the Architect, for which he shall have specifically applied in writing ahead of time, giving reasonable time to prepare such instructions.

The Architect shall make a fair and reasonable assessment for extension of time, for completion of the contract works which may be approved by the Employer.

In case of such strike or lock-out, the contractor shall as soon as possible, give written notice thereof to the Architect, but the contractor shall nevertheless constantly use his endeavours to prevent delay and shall do all that may reasonably be required, to the satisfaction of the Architect to proceed with the work.

32. DAMAGES FOR NON-COMPLETION:

If the contractor fails to complete the works within the time mentioned in NIT or within any extended time certified (extension of time) and if the Architect shall certify in writing on or before the date of issue of the certificate for the last payment to which the contractor may become entitled hereunder that the works could have been reasonably completed by the said


date or within the said extended time, then the contractor shall pay to the Employer or allow the employer to recover from dues to the contractor on any account the sum by liquidated damages and not by way of penalty, subject to a maximum amount of 5% of contract value as stated in Appendix of General Conditions of contract and as stated in “Notice to contractors” and such damages may be deducted from any money due or which may become due to the contractor.

The deduction of such sums shall not, however, absolve the contractor of his responsibility and obligations to complete the work in its entirety.

33 FAILURE BY CONTRACTOR TO COMPLY WITH ARCHITECT’S INSTRUCTIONS:

If the contractor after receipt of written notice from the Architect requiring compliance with such further drawings and/or Architects instruction, fails within seven days to comply with the same, the Architect and Employer may employ and pay other persons to execute any such work whatsoever as may be necessary to give effect thereto and all costs incurred in connection therewith shall be recoverable from the contractors by the employer on a Certificate by the Architect as a debit or may be deducted by him from any money due or which may become due to the contractors.

34. ARCHITECT’S DELAY IN PROGRESS:

The Architect may delay the progress of the works in case of rains or otherwise, without vitiating the contract and grant such extension of time with the approval of the Employer for the completion of the contract as he may think proper and sufficient in consequence of such delay, and the contractor shall not make any claim for compensation or damage in relation thereto.

35. SUSPENSION OF WORKS:

If the contractor, except on account of any legal restraint upon the employer preventing the continuance of the works, or on account of any of the causes mentioned in the clause “Extension of time” or in the case of certificate being withheld or not paid when due, shall suspend works or in the opinion of the Architects, shall neglect or fail to proceed with due diligence in the performance of his part of the contract or if he shall more than once make default in the respects mentioned in clause -removal of improper work and materials, the Employer through the Architect shall have the power to give notice in writing to the contractor required that the works be provided within a reasonable manner, and with reasonable dispatch, such notice shall not be unreasonably given and must signify that it purports to be a notice under the provisions of this clause and must specify the acts or defaults on the part of the contractor upon which it is based. After such notice shall have been given, the contractor shall not be at liberty to remove from the site of works, or from any ground contiguous thereto, the site of works, or from any ground contiguous thereto, any plant or materials belonging to him which shall have been placed thereon for the purpose of work, and the Employer shall have lien upon such plants and materials to subsist from date of such notice being given until the notice shall has been complied with, provided always that such line shall not under any circumstances subsist after the expiration of 30 (thirty) day from the date of such notice given, unless the employer shall have entered upon and taken possession of the works and site, as hereinafter provided.

If the contractor shall fail for seven days after such notice has been given, to proceed with the works as therein prescribed, the Employer may enter upon and take possession of the works and site, and of all such plants, machinery and materials thereon intended to be used for the works, and the Employer shall retain and hold a lien upon all such plants, machinery and materials until the work shall have been completed, under powers hereinafter conferred upon him;


If the Employer shall exercise the above power, he may engage any other person to complete the works and exclude the contractor, his agents and servants from entry upon or access to the same, except that the contractor or any person appointed in writing may have access at all times during the progress of the works to inspect, survey and measure the works. Such written appointments or a copy thereof shall be delivered to the Architects before the person appointed comes on to the works and the Employer shall take such steps as in the opinion of the Architect may be reasonably necessary for completion the works, without undue delay or expenses using for that purpose the plant, machinery and materials above mentioned in so far as they as they are suitable and adopted to such use.

Upon the completion of the works, the Architects shall certify the amount of the expenses properly incurred consequent on and incidental to the default of the contractor as aforesaid and in completion the works by other persons.

Should the amount so certified as the expenses properly incurred be less than amount which should have been due to the contractor upon the completion of the works by him, the difference shall be paid to the contractor by the Employer, should the amount of the former exceed the later, the difference shall be paid by the contractor to the Employer. The Employer shall not be liable to make any further payments or compensations to the contractor for or on accounts of the proper use of the plant for the completion of the works under the provisions herein before mentioned other than such payments as is included in the contract.

After the works shall have been so completed by persons other than the contractor, under the provisions herein before contained, the Architect shall give notice to the contractor to remove his plan and all surplus materials as may not have been used in the completion of the works from the site.

If such plant and materials are not removed within a period of 14 days after the notice shall have been given, the Employer may remove and sell the same, holding the proceeds less the cost of the removal and sale, to the credit of the contractor. The Employer shall not be responsible for any loss sustained by the Contractor from the sale of the plant in the event of the Contractor not removing it after notice.

36. PRIME COST AND PROVISIONAL SUMS:

a. Where “Prime Cost” (P.C.) prices or provisional sums of money are considered for any goods or works in the specifications or Schedule of quantities or deviations hereof, the same are exclusive of any trade discounts, or allowances, discount for cash, or profit which the contractor may require and or carriage and fixing.

b. All goods or work, for which prime cost prices or provisional sums of money are considered may be selected or ordered from any manufacturer’s or firms, at the discretion of the Architect or the Employer. The Employer reserves to himself the right of paying directly for any such goods or work and the Architect may deduct the said prices or sums from the amount of the contract. Should any goods or works for which prime cost prices or provisional sums are considered or portions of same be not required, such prices or sums, together with the profits allowed for such additional amount as the Contractor may have allowed for carriage and fixing will be deducted in full from the amount of the Contract. Whether the goods be ordered by the Contractor or otherwise, the contractor shall at his own cost fix the same, if called upon to do so, and the contractor shall also receive and sign for such goods and be responsible for their safe custody as and from the date of their delivery upon the works.


c. In cases in which provisional quantities of items/materials are contained in the contract, the contractor shall provide such materials and or execute such items to such amounts or to greater or lesser amounts as the Architect shall direct in his schedule of quantities.

d. No prime cost sum or sums (or any portion thereof) shall be included in any certificate for payment to the contractor until the receipted accounts relating to them have been produced by the contractor to the Architect. Such accounts shall show all discounts and any sum or sums in respect of such discounts shall be treated as a trade discount. Provided always, that should the contractor in lieu of producing such receipted accounts, request the Architect in writing to issue a certificate to the Employer for such sum or sums, due either on account or in settlement to a sub-contractor direct, the Architect shall, upon satisfying himself that the sub-contractor is entitled to the same, so issue the certificate and such sum or sums be deducted from the amount of the contractor, at the settlement of accounts and any profit or sum to which the contractor is properly entitled, in respect of such sub-contract, and which is in conformity with the terms of contract as though the amount of such certificates to the sub-contractor has been included in a certificate drawn in favour of the contractor.

e. If the contractor neither produces the receipt not gives authority to the Architect to issue a certificate in favour of such sub-contractor direct, the Architect may upon giving the contractor SEVEN DAYS NOTICE in writing of his intentions to do so, issue to the sub-contractor such certificate direct to the Employer and obtain a receipt from the sub-contractor, which receipt shall be deemed as a discharge for the amount of such certificates, as though given by the contractor. In such event, the contractor shall not be allowed any profit he may have added in the Schedule of Quantities upon such sub-contract.

f. The exercise of the option before referred to by the Contractor and the issue of certificates, as before described to sub-contractor direct of certificates by the Architect, shall not however, relieve the contractor from any of the liabilities in respect of insufficient, faulty of incompleted work of the sub-contractor for which he may be liable under the terms of the contract.

37. CERTIFICATES AND PAYMENTS:

The contractor shall be paid by the Employer after due checking and after making necessary correction from time to time, by instalments under Interim Certificates to be issued by the Architect on account of the works executed by the contractor based on the joint measurements taken by the PMC, the Architects representative and the contractors representative, work to the minimum value mentioned in NIT/Appendix as “Value of work for Interim Certificates”, (or less at the reasonable discretion of the Employer) has be executed in accordance with the Contract, subject to however, to a retention of the percentage of such value mentioned in the Appendix/conditions hereto mentioned as “Retention Percentage for Interim Certificates”, until the total amount retained shall reach the sum mentioned in the appendix as Total Retention Money.

And when the works have been virtually completed and the Architect shall have certified in writing that they have been so completed, the contractor shall be paid by the Employer after satisfying himself in accordance with the certificate issued by the Architect, the sum of money named in the Appendix as ‘Instalment after Virtual Completion’ being a part of the said Total Retention Money.

The Contractor shall be entitled to the payment of the final balance (balance security deposit/retention money) in accordance with the final certificate to be issued in writing by the Architect at the expiration of the period referred to as ‘The Defects Liability period’ in appendix hereto, from the date of virtual completion or as soon after the expiration of such period as the work shall have been finally completed and all defects made good according to the true intent and meaning hereof, whichever shall happen, provided always that the issue by the Architect of


any Certificate during the progress of the works or after the completion shall not relieve the contractor from his liabilities in cases of fraud, dishonesty or fraudulent concealment relating to the works or materials or any matter dealt within the certificate, and in case of all such defects and insufficiencies in the works or materials, which reasonable examination would have disclosed. No certificate of the Architect shall by itself be conclusive evidence that any works or materials to which it relates are in accordance with the contract.

The Architect shall have power to withhold any Certificate, if the works or any parts thereof are not being carried out to his and employers satisfaction. The Architect may by any certificate make any correction in any previous Certificate, which shall have been issued by him. Payment upon the Architect’s Certificates shall be made within the period named in the Appendix as ‘Period of Honoring of Certificates, after such certificates have been delivered to Employer.

38. NOTICES:

Notices for the Employer, the Architect, or the Contractor may be served personally or by being left at or sent by registered post to the last known place of abode or business of the party to whom the same is to be given or in the case of the contractor by being left on the works. In case of a company or corporation, notices may be served at or sent by registered post to the Registered Offices of the Company or Corporation. Any notice sent by registered post shall be deemed to be served at the time, when in the ordinary course of post it would be delivered.

39. TERMINATION OF CONTRACT BY THE EMPLOYER:

If the contractor being an individual or a firm, commit any act of insolvency, or shall be adjudged as Insolvent or being an incorporated Company shall have an order for compulsory winding up made against it or pass an effective resolution for winding up voluntarily or subject to the Supervision of the Court and of the Official Assignee of the Liquidator in such acts of insolvency or winding up, shall be unable within seven days after notice to him requiring him to do so, to show to the reasonable satisfaction of the Architect that he is able to carry out and fulfill the contract, and to give security thereof, if so required by the Architect.

Or if the contractor (whether an individual, firm or incorporated Co.) shall suffer execution to be issued.

Or shall suffer any payment under this contract to be attached by or on behalf of any of the creditors of the contractor.

Or shall assign or sublet this contract without the consent in writing of the Architects/Employer first obtained.

Or shall charge or encumber this Contract or any payments due or which may be due to the Contract thereunder.

Or if the Architect shall certify in writing to the Employer that the contractor,

a. has abandoned the contract or

b. has failed to commence the works, or has without any lawful excuse under these conditions suspended the progress of the works for 14 days, after receiving from the Architect written notice to proceed, or


c. has failed to proceed with the works with such due diligence and failed to make such due progress as would enable the works to be completed within the time agreed upon, or

d. has failed to remove materials from the site or to pull down and replace work for 7 days after receiving from the Architect written notice that the said materials or work were condemned and rejected by the Architect under these conditions, or

e. has neglected persistently to observe and perform all or any of the acts, matters or things by this contract to the observed and performed by the Contractors for 7 days after written notice shall have been given to the contractor requiring the contractor to observe or perform the same, or

f. has to the determent of good workmanship or in defiance of the Architect’s instructions to the contrary, sublet any part of the contract.

Then and in any of the said cases the Employer with written consent of the Architect, may notwithstanding any previous waiver, after giving 7 days notice in writing to the contractor, determine the contract, but without hereby affecting the powers of the Architect to continue in force as full as if the contract has not been so determined and as if the works subsequently executed has been executed by or on behalf of the contractor.

And further, the Employer under recommendations of the Architect, by his Agents, or servants may enter upon and take possession of the works and all plants, tools, scaffoldings, sheds, machinery, and other equipment and materials also laying upon the premises or the adjoining lands or roads, and use the same as his own property or may employ the same by means of his own servants and workmen in carrying on and completion the works or by employing any other contractors or other persons to complete the works and the contractor shall not in any way interrupt or do not act, matter or thing to prevent or hinder such other contractor or other persons or person employed for completing and finishing or using the materials and plant for the works. When the works shall be completed or soon thereafter as convenient, the Architect shall give a notice in writing to the contractor to remove his surplus materials and plant, and should the contractor fail to do so, within a period of 14 days, after receipt thereof by him, the Employer shall sell the same by publication and shall give credit to the contractor for the amount realised. The Architect shall thereafter ascertain and certify in writing under his hand when (if anything) what shall be due to or payable by the Employer for the value of the said plant and materials so taken possession of by the Employer, and the expense or loss, which the Employer shall have incurred due to the contractor, and the amount which shall be so certified shall thereupon be paid by the Employer to the contractor or by the contractor to the Employer, as the case may be.

40. TERMINATION OF CONTRACT BY CONTRACTOR:

If payment of the amount payable by the Employer under certificate of the Architect as provided for hereinafter shall be in arrears and unpaid for 30 (thirty) days after notice in writing requiring payment of the amount, as aforesaid shall have been given by the Contractor to the Employer, or if the Employer obstructs the issue of any such certificates, or if the employer commits any Act of insolvency, or if the Employer (being an incorporated company) shall have an order made against him or pass an effective.

Resolution for winding up, either compulsorily or subject to the supervision of the Court or voluntarily, or if the Official Liquidator or the Employer shall repudiate the contract, or if the if the Official Liquidator in any such winding up shall be unable within 15 days notice to him requiring him to do so, to the reasonable satisfaction of the contractor that he is not able to


carry out and fulfill the contract and to give security for the same (including Earnest money), or if the works be stopped for any payments due, and to become due thereunder and if required under the order of the Architects or the Employer or by an injunction or other order of any court of law, then in any of the said cases, the contractor shall be at liberty to determine the contract by notice in writing to the Employer/Architect, and he shall be entitled to recover from the Employer, payment for all works executed and for any losses he may sustain, upon any plant or materials supplied or purchased or prepared for the purpose of the contract.

In arriving at the amount of such payment, the net rates contained in the contract shall be followed, or where the same may not apply, valuation shall be made in accordance with clause 21 thereof.

41. Matters to be finally determined by the Architects and the Bank (Called excepted matters) – (refer 42(a) below), which shall be final, conclusive and binding on the following matters:

a) Instructionsb) Transactions with local authoritiesc) Proof of quality of materialsd) Assigning or under letting of the contract,e) Certificate as to the causes of delay on the part of the contractor and justifying

extension of time or otherwise,f) Rectification of defects pointed out during the defects liability period.g) Notice to the contractor to the effect that he is not proceeding with due diligence.h) Certificate that the contractor has abandoned the contract.i) Notice for determination of the contract by the Employer.

42. ARBITRATION:

a. When the contractor is dissatisfied with the decision of the Architect/Employer, the contractor is required to give a notice to the Employer within 30 days of the receipt of such decision, for the appointment of the Arbitrator for the settlement of the outstanding disputes.

b. Circle Head, SBIIMS shall be empowered to refer those disputes for adjudication to a sole arbitration.

c. It is also a term of the contract that if the contractor does not make any demand for Arbitrator in respect of any claims within 90 days of receiving the intimation from the Bank that the final bill is ready for payment, the claims if any received after 90 days period shall be absolutely barred from reference to the Arbitrator.

d. All disputes or differences of any kind whatsoever, which shall at any time arise between the parties hereto touching or concerning the works or the execution or maintenance thereof this contract, or the rights touching or of this contract, effect thereof, or to the rights or liabilities of the parties arising out of or in relation thereto, whether during progress or after determination, foreclosure or breach of the contract (other than those in respect of which the decision expressed to be final and binding in cases listed out in condition 40 above), Architects shall, after written notice to either party to the contract and to the appointing Authority, who shall be appointed for this purpose by the employer refer those disputes for adjudication to a sole arbitrator, to be appointed as hereinafter provided.

e. For the purpose of appointing the sole arbitrator referred to above, the Appointing authority will send, within thirty days of receipt by him of the written notice aforesaid, to the contractor a panel of three names of persons, who shall be presently unconnected with the organization for which the work executed.


f. The contractor shall on receipt by him of the names as aforesaid, select any one of the persons named to be appointed as a sole arbitrator and communicate his name to be appointed as a sole arbitrator to the Appointing Authority, within thirty days of receipt of the names by him. The Appointing Authority shall thereupon without any delay appoint the said person as the sole arbitrator. If the contractor fails to communicate such selection as provided above within the period specified, the Appointing Authority shall make the selection and appoint the selected person as the sole arbitrator.

g. If the Appointing Authority fails to send to the contractor the panel of three names as aforesaid within the period specified, the contractor shall send to the appointing authority a panel of three names of persons, who shall be unconnected with either party. The Appointing Authority shall on receipt by him of the names as aforesaid select any one of the persons named and appoint his as the sole arbitrator. If the Appointing Authority fails to select the person and appoint him as the sole arbitrator within 30 days of receipt by him of the panel and inform the contractor accordingly, the contractor shall be entitled to appoint one of the persons from the panel as the sole arbitrator and communicate his name to the Appointing Authority.

h. If the Arbitrator so appointed is unable or unwilling to act or resigns his appointment or vacates his office due to any reasons whatsoever, another sole arbitrator shall be appointed as aforesaid.

i. The work under the contract, shall however, continue during the arbitration proceedings and no payment due or payable to the contractor shall be withheld on account of such proceedings.

j. The arbitrator shall be deemed to have entered on the reference, on the date he issues notice to both the parties, fixing the date of first hearing.

k. The arbitrator may from time to time, with the consent of the parties, enlarge the time for making and publishing the award.

l. The Arbitrator shall give a separate award in respect of each dispute or difference referred to him. The Arbitrator shall decide each dispute in accordance with the terms of the contract and give a reasoned award. The venue of arbitration shall be such a place, as may be fixed by the Arbitrator in his sole discretion.

The fees, if any, of the Arbitrator, if required to be paid before the award is made and published, shall be paid half and half by each of the parties. The costs of the reference and of the award including the fees, if any, of the Arbitrator, who may direct to any by whom and in what manner such costs or any part there of shall be paid and may fix or settle the amount of costs to be so paid.

m. The award of the Arbitrator shall be final and binding on both the parties.

n. Subject to aforesaid, the provisions of the Arbitration and Conciliation Act, 1996, or any statutory modifications or re-enactments thereof, and the rules made there under, and for time being in force, shall apply to the arbitration proceedings under this clause.


7. INDEX TO SPECIAL CONDITIONS OF CONTRACT

1 Inspection of drawings 31 Force Majeure

2 Contractor to visit site 32 Architect’s drawings and instructions

3 Execution of work (Prices to include) 33 Completion of work and liquidated damages

4 Schedule of Quantities 34 Bill of payments

5 Quantities liable to alterations 35 Workmanship

6 Filling of tenders 36 Schedule of quantities

7 Access for inspection 37 Site Supervision

8 Dimensions 38 Engagement of Apprentices

9 Program of works 39 Rates

10 Offices, Stores, Sheds 40 Income tax

11 Water and Electricity 41 Extra items rates

12 Procurement of materials 42 Service drawings/shop drawings/catalogue

13 Sanitary& Accommodation In Site 43 Payment

14 Facilities to other contractors 44 Permission

15 Testing 45 Maintaining Registers at site

16 Site meetings 46 Agreement

17 Custody and security of materials 47 Insurance

18 Treasure trove 48 Indebtedness and liens

19 Notices 49 Work performed at contractor’s risk

20 Statutory regulations 50 Photographs

21 Measurments to be recorded before work is covered up.

51 Inspection by the Chief Technical Examiner

22 Working at night or on holidays. 52 Special conditions of contract

23 Working on holidays 53 B.I.S. Codes

24 Action where there is no specification 54 Other special conditions

25 Reporting of accident

26 Cleaning the site on completion/determination of work

27 Possession of buildings/work completed

28 Typographic, Clerical and other errors.

29 Information to be supplied by the Contractors.

30 Bench marks


8. SPECIAL CONDITIONS OF CONTRACT

1. INSPECTION OF DRAWINGS:

Before filling in the tender, the contractor will have to check up all drawings and Schedule of quantities, and will have to get immediate clarifications from the Architect on any point, that he feels is vague or uncertain. No claim/damages or compensation will be entertained on this account.

2. CONTRACTOR TO VISIT SITE:

Each tenderer must, before submitting his tender, visit the site of works, so as to ascertain the physical site conditions prices and availability and quality of materials according to specifications before submitting the quotations. No excuse regarding non-availability of any materials or changes in the price will be entertained or extra allowed on that account.

The existing adjacent buildings belonging to Govt/private which are in close proximity of the proposed WORKS site shall be unaffected, hence the contractor shall cater for all arrangements to carry out the work without causing any disturbance to the occupants by providing screens with bamboo matting or other suitable material approved by Architects/Engineer. The contractor shall ensure that no dust or construction material falls near/around the existing buildings.

3. EXECUTION OF WORK (PRICES TO INCLUDE):

The whole of the work as described in the Contract (including the Schedule of Quantities, the specifications and all drawings pertaining thereto) and as advised by the Architect & employer from time to time is to be carried out and completed in all its parts to the entire satisfaction of the Architect & Employer. Any minor details of construction, which may not have been definitely referred to in this contract, but which are usual in sound building, road and all construction practice and essential to the work, are deemed to be included in this contract. Rates quoted in the Tender are inclusive of transportation and other over heads.

The rates quoted in the tender should also include all charges for:1. Carrying2. Hauling3. Labour4. Fixing5. Watering6. Cleaning7. Making good and8. Maintenance etc.

The contractor should arrange timely at his cost for all required.i) Plant, machinery, scaffolding, formwork, ladders, ropes, nails, spikes, shuttering,

temporary supports, platforms, tools, all materials etc., required for executing the work, and protecting them from weather and other normal/natural causes.

ii) Covering/protecting for the walling and other works, during inclement weather, strikes etc., as and when necessary and or as directed.

iii) All temporary canvas covers/covering, lights, tarpaulin, barricades, water shoots etc.


iv) All stairs and steps, thresholds and any other requisite protection for the works.

v) All required temporary weather-proof sheds at such places and in a manner approved by the Architect, for the storage and protection of materials, against the effects of sun and rain.

vi) All required temporary fences, lighting/sign-boards etc., guards, approaches and roads as may be necessary for execution of the contract works and for safegaurding the public.

The Architect & Employer will be the sole judge in deciding as to the suitability or otherwise of the tools/formwork/machinery or plant that may be brought to the work site by the contractor for the proper execution of the work.

The rates quoted by the tenderer in the Schedule of Probable items of work will be deemed to be for the finished work.

4. SCHEDULE OF QUANTITIES:

The Schedule of quantities forms part of the contract, but the Employer reserves the right to modify the same or any part thereof as per variation clause stated herein below. The contractor shall not be allowed any compensation or damages for the work which is so omitted or cancelled or added or substituted by the Architect & Employer.

5. QUANTITIES LIABLE TO VARY:

This clause applies for unlimited variations (+ or -) for items of foundations and those executed below plinth level. For all other items, only in case where + variations of any item exceeds 100% of Quantities of respective items given in the schedule of quantities of the contract, such additional quantities of those items shall be treated as extra items and valued as per relevant clause of special conditions of contract, considering of that rates for these items cannot be derived from the contracted items of work.

The quantities indicated in the bill of quantities are only approximate, and hence may vary on either side (+ or -) for accomplishing the works enunciated under the scope of works, in accordance with designs, drawings and specifications and or instructions of the Architect & Employer. Variations may also occur, consequent upon addition or deletion or substitution of particular items, change of designs or specifications during the course of execution. The contractor, in either case, is bound to carryout the modified quantities upto +100% (plus one hundred percent) variation, without any enhancement in rates and at the same rates as per accepted original tendered rates.

6. FILLING OF TENDERS:

The rates are to be quoted electronically in online mode. For any clarification on e-tendering please refer NIT for agency conducting e-tendering.

7. ACCESS OF INSPECTION:

The contractor is to provide at all times, during the progress of the works and the maintenance period, means of access with ladders, gangways etc., and the necessary attendants to move and adopt the same as directed for the inspection or measurement of the work by the Architect and Employer or any other agency employed by the client.

8. DIMENSIONS:


In all cases figured dimensions are to be accepted in preference to scaled sizes. Large scale details shall take precedence over small scale details/drawings. In case of any discrepancy, the contractor shall ask for a clarification, before proceeding with the work. Accordingly, if any work is executed without prior clarification, it is liable to be rejected and shall not be paid for.

9. PROGRAMME OF WORKS:

The contractor on starting the work shall furnish to the Employer and Architect a PERT/CPM programme, for carrying out the work stage by stage in the stipulated time, for the approval of Architects and Employer, and follow strictly the approved time schedule by incorporating changes, if any, so authorised by the Architect and Employer, to ensure the completion of construction work ins stipulated time. A graph or chart on individual item/group of items/trades of work shall be maintained, showing the progress both in terms of quantities and value, week by week. The contractor shall submit to the Employer and Architect a weekly progress report stating the number of skilled and unskilled labourers employed on the work, working hours done, quantity of cement, steel and other major items of materials (quantity and value wise) used and corresponding place, type and quantity of work done during the period.

The contractor must inform the Architects, 10 days in advance of requirement of respective drawings and details by him, from time to time. The contractor shall strictly adhere to the approved programme and arrange for the materials and labour etc., accordingly.

Despite repeated instructions, if the contractor fails to show satisfactory progress of the work, the Employer/Architect may take suitable action as deemed fit, including levying of liquidated damages not exceeding ½% of contract price for delay of every week or part thereof, subject to a limit of total liquidated damages levied under this clause to 5% of contract price without prejudice to any terms and conditions of the contract.

10. OFFICES, STORES, SHEDS ETC., ON THE SITE:

a. The contractor shall provide for all necessary storage on the site, in a specified area for all materials, in such a manner that all such materials, tools etc., shall be duly protected from damages by weather or any other cause. Stores for storage of cement shall have all weather proof floors, walls and roof and have proper locking arrangements and must be secure. All these must be maintained till the work is completed and so certified by the Architect. Necessary and adequate watch and ward for all such accommodations and stores shall be provided for by the contractor at his cost and same included in the rates/amounts quoted by him. All such stores shall be cleared away and the ground left in good and proper order on completion of this contract unless otherwise expressly mentioned herein.

b. All materials which are stored on the site such as plywood, false ceiling material etc., shall be stacked in such a manner as to facilitate rapid and easy checking of quantities of such materials and prevent deterioration in quality due to water etc.

11. WATER AND ELECTRICITY:

Contractor shall make his own and adequate arrangements for water required for drinking and construction purposes and also for required electric supply at site for satisfactory execution and completion of the work, at his own cost. The contractor shall get the water used for construction purpose tested periodically as per relevant BIS codes at his cost, and shall get the same approved from Architect and clients before using such water for the work.

12. PROCUREMENT OF MATERIALS:


Contractor shall procure all the materials for the work from the open market. Time is the essence of the contract. Acceptance of the completion date by the contractor shall mean that he has taken into consideration the availability of all materials of approved make and quality in sufficient quantities at respective markets/sources, to enable him to complete the entire work in the stipulated period.

Contractor will get samples of all materials approved by the Architect and employer, before placing order/purchase/procurement. They shall conform to relevant B.I.S. codes and or tender specifications as applicable.For all materials, the contractor shall quote for the best quality of the materials of best make/source or supply and they should be got approved by the architect and employer, before procurement.

In case sufficient quantities of approved quality materials from approved sources are not available in time, contractor may have to procure the same from neighboring areas even with longer leads, as required and directed, at no extra cost.

13. SANITARY& ACCOMMODATION IN SITE:

The contractor shall provide and maintain at his own cost and expense adequate closet and sanitary, accommodation for the use of his workmen and others in accordance with the rules and regulations of the relevant local authorities.

14. FACILITIES TO OTHER CONTRACTORS:

The contractor shall give full facilities and co-operation to all other contractors working at site doing plumbing, Electrical, civil, AC works etc., as directed by the Architect & Employer and shall arrange his programme of work, so as not to hinder the progress of other works. The decision of the Architect & Employer, on any point of disputes between the various contractors, shall be final and binding on all parties concerned.

15. TESTING:

The contractor shall, as and when directed by the Architect & Employer, arrange to test materials and/or portions of the work at site in any approved laboratory at his own cost, in order to provide their soundness and efficiency. The contractor shall transport all the materials from site to the approved laboratory at his own cost. The contractor shall carryout all the mandatory tests as per list attached at the frequencies stated therein. Even after such tests, any materials brought to site or incorporated in the works are found to be defective or unsound or not as per approved samples, the contractor shall remove the same and re-erect at his own cost and without any additional time/period for the same, with reference to the date fixed for completing the work. In case these tests are not carried out at the frequencies stated, then proportionate costs of materials not so tested, including cost of testing and quantities of items of work executed with such materials, if otherwise accepted for retention in the work, will be deducted from the dues to the contractor. The deductions will be worked out by the Architect/client and shall be final and binding on him.

Tolerance on various material and items of work shall be allowed laid down in the documents below and the order of precedence shall be:

a) Relevant Indian Standards Specifications.b) CPWD norms.c) Manufacturer’s Specifications.


In absence of above Architect’s decision basing on the general practice being following shall be final.

16. SITE MEETINGS:

A senior representative of the contractor shall attend weekly meetings at works site; and in additions, meetings as and when arranged by Architect & Employer to discuss the progress of the work and sort out problems, if any, and ensure that the work is completed in the stipulated time.

17. CUSTODY AND SECURITY OF MATERIALS:The contractor shall be responsible for the custody and security of all materials and equipment at site and he will provide full time watchman/watchmen to look after his materials, stores, equipments etc., including cement, steel, ply, laminate etc at site and ensure that at no time unauthorised persons gains any access at works site.

18. NOTICES:

The contractor shall give all notices and pay all necessary and relevant fees and shall comply with all Acts and Regulations, for the successful completion of the contract work.

19. STATUTORY REGULATIONS:

The whole of the work including sanitation and electrical is to be complied with, as per the requirements and bylaws of the relevant statutory authorities, including Contract Labour (Regulation and Abolition)Act, 1970 of Central Government.

LOCAL LAWS, ACTS, REGULATIONS

The contractor should abide by the central labour regulation and also shall strictly adhere to all prevailing labour laws inclusive of contract labour (Regulation and abolition act of 1970) and other safety regulations. The agency shall comply with the provision of all labour legislation including the latest requirements of all the acts, laws, any other regulations that are applicable to the execution of the tests.

a) Minimum wages act, 1948 (Amended)b) Payment of wages act,1936 (Amended)c) Workmen’s compensation act 1923 (Amended)d) Contract labour Regulation and Abolition act 1970 and Central rules 1971 (Amended)e) Chief Labour Commissioner( C) , Ministry of Labour&Employment vide Gazette

notification No.F.No.1/13(3)/2017-LS-II dated 20th April 2017 on minimum wagesf)Apprentice act 1961 (Amended)g) Industrial employment (Standing order) Act 1946 (Amended)h) Personal injuries (compensation insurance ) Act 1963 and other modificationsi)Employees’ Provident Fund and Miscellaneous Provisions Act 1952 and amendment

thereofj)Shop and Establishment Actk) Employer’s Liability Act.l)Any other Act or enactment thereof and rules framed there under from time to time.

The contractor shall keep the Employer saved harmless an indemnified against claims if any of the workmen and all costs and expenses as may be incurred by the Employer in connection with any claim that may be made by any workmen.


The contractor shall comply at his own cost with the order for requirement of any Health Officer of the State or any local authority or of the Employer regarding the maintenance of proper environmental sanitation of the area where the contractor’s laborers are housed or accommodated, for the prevention of small pox, cholera, plague, typhoid, malaria and other contagious diseases. The contractor shall provide, maintain and keep in good sanitary condition adequate sanitary accommodation and provide facilities for pure drinking water at all times for the use of men engaged on the works and shall remove and clear away the same on completion of the works. Adequate precautions shall be taken by the contractor to prevent nuisance of any kind on the works or the lands adjoining the same.

The contractor shall arrange to provide first aid treatment to the laborers engaged on the works. He shall within 24 hours of the occurrence of any accident at or about the site or in connection with execution of the works report such accident to the Employer and also to the competent Authority where such report is required by law.

20. MEASUREMENT TO BE RECORDED BEFORE WORK IS COVERED UP:

The contractor shall take joint measurements with the Employer’s representative (Project Management Consultant or any Engineer identified by the Bank) and Architect’s representative before covering up or otherwise placing beyond the reach of measurement any item of work. Should the contractor neglect to do so, the same shall be uncovered at the contractor’s expense or in default thereof, no payment or allowance shall be made for such work or the materials with which the same was executed.

21. WORKING AT NIGHT OR ON HOLIDAYS:

The contractor can carry out major work at night, only with prior permission of the Site Engineer of Employer/Architect and with proper supervision. However, all concrete work will be carried out only during the day light. While carrying out work at night contractor should ensure that, neighbors have no objection/disturbance. WORKS AT NIGHT:

If the contractor is required to do preliminary works at night, in order to complete the work within the Time Schedule, the contractor shall provide and maintain at his own cost necessary and sufficient barricades/lights etc., to enable the work to proceed satisfactorily without danger. Approaches to the site also shall be sufficiently lighted by the contractor.

22. WORKING ON HOLIDAYS:

Subject to any provision to the contrary contained in the contract no permanent work shall save as herein provided be carried on during the night or on holidays without the permission in writing of the SBI/SBIIMSPL/Architect, save when the work is unavoidable or absolutely necessary for the saving of life or property or for the safety of the work in which case the contractor shall immediately advise the SBI/SBIIMSPL/Architect.

23. ACTION WHERE THERE IS NO SPECIFICATION:

In case of any item/class of work, for which there is no specification mentioned (either in part or full), the same will be carried out in accordance with the relevant CPWD specifications (only for the specifications missing in the contract) and if not available even there (either in part or full) in, relevant standards of BIS shall be followed (only for the portions of specifications missing in the contract specifications and CPWD specifications). Indian standard specifications, subject to the approval of the Architect & Employer.


24. REPORTING OF ACCIDENT TO:

The contractor shall be responsible for the safety of all persons employed by him on the works and shall report serious accidents to any of them, whenever and wherever occurring one the works to Employer. This shall be without prejudice to the responsibility of the Contractor, under the Insurance clause of the General Conditions. Contractor shall take all the precautions as detailed in the safety code attached separately.

25. CLEARING THE SITE ON COMPLETION/DETERMINATION OF WORKS:

The contractor shall clear the site of works as per the instructions of the Architect. The site of works shall be cleared of all men, materials, sheds, huts etc., belonging to the contractor. The site shall be delivered in a clean and neat condition, as required by Architect, within a period one week after the job is completed. In case of failure by the contractor, the Employer, under advice to the Architect, have the right to get the site cleared to his satisfaction at the risk and cost of the contractor.

26. POSSESSION OF BUILDINGS/WORK COMPLETED:

The contractor shall hand over to the Employer possession of the completed works in stages, as and when required, and as directed by the Architect & Employer.The Employer will take over the possession of completed works in stages as directed by the Architect, and defects liability period will commence only from the date of final handing over of all the work accordingly.

27 TYPOGRAPHIC, CLERICAL AND OTHER ERRORS:

The Architects/Employer’s clarification regarding partially omitted particulars or typographical, clerical and other errors shall be final and binding on the contractors.

28 INFORMATION TO BE SUPPLIED BY THE CONTRACTOR:

The contractor shall furnish to the architect & Employer the following from time to time:

a. Detailed industrial statistics regarding the labour employed by him, etc, every month (within 5th of succeeding month),

b. The Power of Attorney, name and signature of his authorised representative, who will be in charge for the execution of work.

c. The list of technically qualified persons (to be approved by the Architect) employed by him for the execution of the work within 15 days from date of start of work,

d. The total quantity and quality of materials used for the works, every month within 5th of succeeding month.

29 FORCE MAJEURE :

Neither party shall be held responsible by the other for breach of any condition of this Agreement, attributable to any “Act of God”, Act of State, Strike, lock-out or control or any other reason, beyond the control of the parties and any breach of clauses arising from such Force Majeure conditions as aforesaid shall not be regarded as breach of the provisions of this Agreement.

30 ARCHITECT’S DRAWINGS AND INSTRUCTIONS:


A set of major drawings, along with the contract documents shall be provided to the contractor. If any clarification or further drawings are required by the Contractor during or before the start of construction work, the contractor shall inform the Architects and the SBIIMS sufficiently in advance in writing to provide the same. Working details will be given to the Contractor from time to time, during the progress of work, as and when required. In case, any other drawing/detail is required by the contractor, he will give a minimum of fifteen days notice to the Architect.

31. COMPLETION OF WORK AND LIQUIDATED DAMAGES:

The work should be completed within the time mentioned in NIT and shall be intimated to the Architect/Employer, failing which Liquidated Damages will be levied@ 0.5% of the value of work per week of delay subject to a maximum penalty of 5% of the value of work would be strictly imposed

32 BILLS OF PAYMENTS:

The minimum value of completed work for interim payments should be as mentioned in Appendix/NIT. The contractor shall submit interim bills on the basis of joint measurements recorded at site by the contractor’s, Employer’s and the Architects representatives. The bill will be certified by the Architect within 15 working days from the date of submission of the bill by the contractor, and the Employer will make payment as stated in the Appendix to General Conditions of Contract. All such interim payments shall not be considered as an admission of the due performance of the contract or any part thereof in any respect and shall not preclude the requiring of bad unsound and imperfect or unskilled work to be removed and taken away and reconstructed or re-erected at contractor’s cost, all as per Employer and Architect’s instruction and directions.

33. WORKMANSHIP:

Quality of materials and workmanship shall conform strictly to specifications given/stipulated in the tender/contract, and contractor will ensure that the best quality of work will be done to the satisfaction of the Architect and Employer, with strict control on the materials, workmanship and supervision.

34 SCHEDULE OF QUANTITES:

Quantities mentioned in the Schedule of Quantities, included in the contract, are approximate and are subjected to variations as per actual site conditions & requirements and as directed by the Architect & Employer. The work shall be executed and completed accordingly.

35 SITE SUPERVISION:

The contractor shall appoint at his own cost competent and adequate number of qualified Engineers at site, for (a) joint measurements and preparations of bills. (b) for testing materials at site and outside laboratory. (c) for quality checking (d) for other general supervision. Their appointment shall be approved by the Architect & Employer. The site engineers shall not be removed from the site without the written consent of the Architect & Employer.

36. ENGAGEMENT OF APPRENTICES:

The Contractor shall during the currency of the contract, when called upon by the clients, engage and also ensure engagement by sub-contractors and others employed by the contractor in connection with the works such number of apprentices in the categories


mentioned in the act and for such period as may be required by the clients. The contractor shall train them as required under the Apprentice Act 1961 and the Rules made there under and shall be responsible for all obligations of the clients under the said Act, including the liability to make payment of apprentices, as required under the said Act.

37. RATES:

The rates are to be quoted electronically in online mode. If any discrepancy is observed he should immediately bring to the knowledge of the Architect / SBIIMS.

38 INCOME TAX :

Income tax shall be deducted at source by the client from the contractor’s interim and final bill payments as required by law.

39 EXTRA/SUBSTITUTED ITEM RATES:

Such items shall be executed as per directions/instructions of the Architects of the employer.

The work on extra/substituted items shall be started only after the receipt of written order from the client/Architect. Rates for additional/extra or substituted (altered) items of work, which are not covered in the contract cannot be derived from the contract item rates either in full or partly, shall be calculated on the basis of actual costs plus 15% for overhead and profit etc., only to the extent not derivable from the contract item rates.

40. SERVICES DRAWINGS/SHOP DRAWINGS/CATALOGUE(WHEREVER APPLICABLE):

After getting approval from the Architect & Employer, the contractor shall submit to the concerned local authorities necessary services drawings showing layouts etc., for getting approval of the schemes. On completion, the contractor shall arrange to get Drainage Completion Certificate and other Certificate necessary for obtaining Building Completion certificate. The contractor shall furnish completion drawings of all services in triplicate, showing the work as actual executed, along with levels. Contractor shall submit for approval 4 copies of shop drawings/ catalogue/ equipment characteristics/ manufacturer’s specifications, drawings etc., as and when required and directed by the Architect & Employer. Costs of all these are deemed to have been included in the respective item rates quoted by the contractor and nothing extra shall be paid on account of any of these requirement/acts.

41. PAYMENT:

No payment whatsoever shall be made by the Employer, if the Contractor abandons the work, due to any site difficulties etc.,

42. PERMISSION:

The contractor shall also obtain necessary permission approvals from the relevant authorities at no extra cost.

43 MAINTAINING REGISTERS AT SITE:

The contractor shall maintain registers for consumption of various materials, testing of materials, labour etc., in the proforma which shall be given by the Architect & Employer from time to time.

44 AGREEMENT:


The successful contractor shall be required to enter into an agreement in accordance with the Draft Agreement and Schedule of Conditions etc., within 15 days from the date the contractor is advised by the Architect & Employer that his tender has been accepted. The contractor shall pay for all stamps and legal expenses incidental thereto. However, the written acceptance of the tender by the Employer, will constitute as a binding contract between the Employer and contractor, whose tender has been accepted, whether such formal agreement is or is not subsequently executed.

45 INSURANCE:

The contractor shall provide insurance in respect of damage to persons and property and firm insurance as per relevant clauses of General conditions of contract. In addition he will also insure against riots and civil commotion. The insurance shall also cover third party and all the persons working at site and visitors including contractor’s, worker’s, Architect’s and clients people, other contractor’s workers etc. The contractor shall indemnify the Employer against any claim or compensation or mishaps of whatsoever nature at site during the progress of work.

The contractor shall prove to the Architect/Client from time to time that he has taken out all the insurance policies as required and directed and has paid the necessary premium for keeping the policies valid as per relevant clauses of General Conditions of Contract. In case of failure by the Contractor or sub-contractor to effect and keep in force the insurance policies, then the client, without being bound to, may pay such premiums as may be necessary and deduct the same from any money due or which may become due to the contractor or recover the same as a debt due from the contractor.

46 INDEBTEDNESS AND LIENS:

The contractor agrees to furnish the Employer from time to time, during the progress of the work as requested, verified statement showing the contractor’s total outstanding indebtedness in connection with the work covered by the contract. Before final payment is made, the Employer may require the contractor to furnish the Employer with satisfactory proof that there are no outstanding debts or liens in connection with the contract. If during the progress of the work, the contractor shall allow any indebtedness to accrue to sub-contractor or other and shall fail to pay or discharge same within five (5) days after demand, then the Employer may withhold any money due to the contractor until such indebtedness is paid, or apply the same towards the discharge thereof.

47. WORK PERFORMED AT CONTRACTOR’S RISK:

The contractor shall take all precautions necessary and shall be responsible for the safety of the work and shall maintain all lights, guards, signs, barricades, temporary passages or other protection necessary for the purpose. All work shall be done at the contractor’s risk and if any loss or damage shall result from fire or from any other cause, the contractor shall promptly repair or replace such loss or damage free from all expenses to the Employer. The Contractor shall be responsible for any loss or damage to materials, tools or other articles used or held for use in connection with the work. The work shall be carried on to Employer or of others and without interference with the operation of existing machinery or equipment, if any.

48. PHOTOGRAPHS:


The contractor at his own cost shall take photographs of site and individual buildings during the progress of the work as directed by the Architect/Client and submit two copies of each photograph with minimum size 20 cm x 15 cm to the client/Architect.

49 INSPECTION BY THE CHIEF TECHNICAL EXAMINERS (VIGILANCE):

The proposed work covered under this tender, during the progress and/ or after completion, can also be inspected by the Chief Technical Examiner/ Technical Examiner or Officers of the Central Vigilance Commission, Government of India, on behalf of Architect & Employer to ascertain that the execution of the work has been done with materials and workmanship all as stipulated in the contract and as directed.

Contractor shall afford all reasonable facilities to the above vigilance staff and also provide them with ladders, tapes, plum bob, level etc., as required and directed and also necessary labourers skilled/unskilled to enable them to complete their inspection/study/technical scrutiny and no extra shall be admissible to the contractor on this account.

50. SPECIAL CONDITIONS OF CONTRACT:

In the event of any discrepancy with clauses mentioned anywhere else in the tender with the clauses mentioned within special conditions of contract, the clauses mentioned within the special conditions of contract shall supersede there mentioned elsewhere.

51. BIS CODES

It is compulsory for the contractor to keep all the B.I.S. codes mentioned in this tender document at his cost at the site to ensure the proper supervision/quality of work and materials.

52. AS BUILT DRAWINGS

The contractor shall prepare and submit a set of as-built drawings, duly certified by the Architect. The set consists of 2 soft copies and 3 sets of hard copies.


9. OTHER SPECIAL CONDITIONS.

1. Contractor shall not be entitled to any compensation for any loss suffered by him on account of delays in commencing or executing the work, what ever the cause of the delays may be, including delays arising out of modifications to the work entrusted to him or in any subcontract connected there with or delays in awarding contracts for other trades of the project or in commencement or completion of such works in obtaining water and power connections for construction purpose or for any other reason what so ever and the Employer shall not be liable for any claim in respect thereof. The Employer does not accept liabilities for any sum besides the tender amount, subject to such variations as are provided for herein.

2. The successful tenderer is bound to carry out any items of work necessary for completion of the job if such instructions in respect of such additional items and their quantities will be issued in writing by the Architects with the prior consent in writing of the Employer.

3. The rates quoted in tender shall also include electric consumption charges for power. If no power is available at site the contractor shall have to make his own arrangement to obtain power connection and maintain at his expense an efficient service of electric light and power and shall pay for the electricity consumed. The Employer shall give all possible assistance to the contractor to obtain the requisite permission from the various authorities, but the responsibility for obtaining the same shall be that of contractor.

4 If the work is delayed beyond 30 days after the date of completion, the remaining work will be carried out through other agencies at the risk and cost of the contractors under the contract with prevailing market rates.

5. Before filling in the tender the contractor will check all the drawings and schedule of quantities and will get an immediate clarification from the employer / Architects on item not clearly understood. No claims for any loss or compensation will be entertained on this account.

6. The rates quoted in the tender shall be for the finished items of work They shall include all the charges labour, materials, transportation of material equipment, double scaffolding water and electric charges, tool and plants, marking out and cleaning of site, to do all things necessary to provide complete finished item for work consistent with the specifications attached to this tender document. The rates shall be inclusive of octroi duty, excise duty, packing and forwarding, loading or unloading or any other duties or fees levied by any government, public or local bodies. The rates shall be firm and shall not be subject to exchange variations, labour conditions or any other conditions whatsoever.

7. The calculations made by the tenderer should be based upon the probable quantities of the several items of work which are furnished for the tenderer's convenience in the schedule of quantities ,but it must be clearly understood that the contract is not a lumpsum contract , that neither the probable quantities nor the value of individual items nor the aggregate value of the entire tender will form part of the contract and that the employer / Architects do not in any way assure the tenderer or guarantee that the work would correspond there to.

8. Adequate engineering and technical staff to be appointed at site. INTERIOR contractor should inform of their number and qualification. An Approval of employer / Architects should be taken prior to appointing such technical staff on site.

9. The contractor shall keep the tender submitted by him open for acceptance for a minimum period of three months from the date of it's submission .When once the tender is accepted the rates quoted by the successful tenderer shall be firm and the variation in rates


of any one or all the items on any account shall not be allowed during the entire duration of the contract.

10. During the execution of work, contractor must check the work with his drawings .The contractor shall be responsible for all the errors in this connection and shall have to rectify all the defects at his own cost, failing which the client reserves the right to get the same rectified at the risk and cost of contractor.

11. No claim for extra item or deviation from specification shall be entertained unless the same is pointed out and accepted as such before the work is taken in hand or within 15 days of work by the successful tenderer.

12. The contractor shall comply with all bye- laws and tax regulations (including GST) of local and other statutory authorities having jurisdiction over the works and shall be responsible for the payment of all the fees and other charges and for giving and receiving of all necessary notices drawings and test certificates.

13. The successful tenders shall properly safeguard against damage or injury to the public and to any property or thing and shall alone be responsible for any such damage and injury to any person or persons or thing arising in connection with it's execution of work .The successful tenderer shall protect and hold harmless the employer against any or all claims for any such injury or damage.

14. The work in every respect during the progress and till final acceptance by the employer, including raw materials delivered at the site to be incorporated or used in INTERIOR work by the successful tenderer will be at his own risk . Any loss or damage to any such material or work shall immediately be replaced by the successful tenderer at his own expense.

15. The employer shall have the right to direct the contractor to purchase and use the materials from any source for proper execution of work.

16. The employer / Architects or their authorized representatives shall have full power for inspecting the contractor's works or at any place from which the material is obtained. Acceptances of any such materials shall no way relieve the contractor of his responsibility for meeting the requirements and /or analysis not called for in the specifications shall be borne by the employer in case the material or work is found defective or of inferior quality .tests and /or analysis shall be done in the laboratory approved by the client and the contractor shall permit SBIIMS and or the client's or their authorized representative to be present during any of the tests and /or analysis.

17. INSURANCE

The contractor shall indemnify the employer up to CAR Policy (Contractor’s All Risk Policy) against all claim which may be made against SBI/SBIIMS by any member of the public or third party in respect of anything which may arise in consequence thereof and shall at his own expense arrange to effect and maintain up to one month, after the virtual completion from an office approved by the SBI/SBIIMS a policy of insurance in the joint names and deposit such policy or policies with the employer from time to time during the currency of this contract. The contractor shall also indemnify SBI/SBIIMS against all claims which may be made upon the employer under the workman's compensation act or any other statute in force during the currency of this contract or at common law in respect of any employee of the contractor or any sub contractor and shall at his own expenses effect and maintain upto one month after virtual completion of the contract, from an office approved by SBI/SBIIMS a policy or policies of insurance in the joint names of the employer and the contractor as aforesaid .The contractor shall be responsible for any other thing which may be excluded from the insurance policies


above referred to and also for any other damage to any property arising out of and incidental to the negligent or defective carrying out of this contract.

He shall also indemnify SBI/SBIIMS in respect of any costs, charges or expenses arising out of any claim or proceedings and also in respect of any award of compensation or damage arising there from. SBI/SBIIMS shall be at liberty and is hereby empowered to deduct the amount of any damages, compensation caused, charges and expenses arising or occurring from or in respect of any such claims or damages from any sum or sums due or to become due to the contractor.

18. WORKMAN AT SITE :

The contractor’s workpeople shall not be allowed to live on the site at any time throughout the contract nor to trespass beyond the limits of the site. The contractor will be held responsible for any acts of trespass by his workpeople.

19. DIMENSIONS:

Figures dimensions are to be taken in preference to scaled dimensions in all cases. Before commencing any work the contractor shall verify all measurements. If any discrepancies are found they shall immediately be brought to the notice of the Architects.

20. DISCREPANCIES

All the items shown on the drawings or specifications are taken to be included in both. Any discrepancies, which occur in either the drawings or specifications, shall immediately be brought to the attention of the Architects.

21. CUTTING AND MAKING GOOD

Where it is found necessary to interfere with finished work in order to execute this contract, the contractor will be required to do all necessary work at his expenses. Only approved hangers and bolts or other metal fixing devices shall be used to secure frames panels and other units in position.Wooden plugs will not be permitted .Holes shall be formed with electric drills whenever possible .Structural members shall not be cut or drilled without prior consent of the client .

22. MAINTENANCE AND GUARANTEE

The whole of the work to be performed under this contract shall be completed to the satisfaction of the Architects / Bank.The contractor without additional charge to the employer renew or replaces any works which prove faulty from workmanship or materials and fully maintain the whole installations for a period of 6 months after the commencement of defects liability period of the main contract and a sum of 5% of the contract amount shall be retained by the employer for his period.

23. PREVENTION OF SPOIL DUMPING

The contractor shall take all reasonable steps to prevent spoil, rubbish, debris surplus materials etc.. arising from a work being dumped on any area. It should be carted away to unobjectionable place. Contractor will be held responsible for and shall indemnify the employer against any claim or loss arising there from.

24. LEAVE PERFECT:


The Contractor shall remove all rubbish and superfluous material from the site of the works with all reasonable speed from time to time and at completion. On no account shall W.C' S or the employer's receptacles to be used for this purpose.The client reserves its right to clear contractors un cleared debris at contractors own cost without any reasons & not more than one notice will be given for this.

25. SETTLEMENT OF DISPUTES AND ARBITRATION:

Except where otherwise provided in the contract all questions and disputes relating to the meaning of the specifications, design, drawings and instructions herein before mentioned and as to the quality of workmanship or materials used on the work or as to any other question, claim, right, matter or thing whatsoever in any way arising out of or relating to the contract, designs, drawings, specifications, estimates, instructions, orders or these conditions or otherwise concerning the work or the execution or failure to execute the same, whether arising during the progress of the work or after the cancellation, termination, completion or abandonment thereof shall be dealt with as mentioned hereinafter :

I. If the contractor considers that he is entitled to any extra payment or compensation in respect of the works over and above the amounts admitted as payable by the SBI/SBIIMSPL or in case the contractor wants to dispute the validity of any deductions or recoveries made or proposed to be made from the contract or raise any dispute, the Contractor shall forthwith give notice in writing of his claim, or dispute to the Assistant General Manager (Premises& Estate)/Dy. General Manager (Premises)and endorse a copy of the same to the SBI/SBIIMSPL, within 30 days from the date of dis allowance thereof or the date of deduction or recovery. The said notice shall give full particulars of the claim, grounds on which it is based and detailed calculations of the amount claimed and the contractor shall not be entitled to raise any claim nor shall the Bank be in any way liable in respect of any claim by the contractor unless notice of such claim shall have been given by the contractor to the Assistant General Manager (Premises& Estate)/Dy. General Manager (premises) in the manner and within the time as aforesaid. The contractor shall be deemed to have waived and extinguished all his rights in respect of any claim not notified to the Assistant General Manager (Premises& Estate)/Dy. General Manager (premises) in writing in the manner and within the time aforesaid.

II. The Assistant General Manager (Premises& Estate)/Dy. General Manager (premises) shall give his decision in writing on the claims notified by the contractor. The contractor may within 30 days of the receipt of the decision of the Assistant General Manager (Premises& Estate)/Dy. General Manager (premises) submit his claims to the conciliating authority namely the Circle Development Officer/General Manager (Corporate Services) for conciliation along with all details and copies of correspondence exchanged between him and the Assistant General Manager (Premises& Estate)/Dy. General Manager (premises).

III. If the conciliation proceedings are terminated without settlement of the disputes, the contractor shall, within a period of 30 days of termination thereof shall give a notice to the concerned Chief General Manager/Dy. Managing Director &Corporate Development Officer of the Bank for appointment of an arbitrator to adjudicate the notified claims failing which the claims of the contractor shall be deemed to have been considered absolutely barred and waived.

IV. Except where the decision has become final, binding and conclusive in terms of the contract, all disputes or differences arising out of the notified claims of the contractor as aforesaid and all claims of the Bank shall be referred for adjudication through arbitration by the Sole Arbitrator appointed by the Chief General Manager/Dy. Managing Director &Corporate Development Officer. It will also be no objection to any such appointment that the Arbitrator so appointed is a Bank Officer and that he had to deal with the matters to which the Contract relates in the course of his duties as Bank Officer. If the arbitrator so appointed is unable or


unwilling to act or resigns his appointment or vacates his office due to any reason whatsoever another sole arbitrator shall be appointed in the manner aforesaid by the said Chief General Manager/Dy. Managing Director &Corporate Development Officer. Such person shall be entitled to proceed with the reference from the stage at which it was left by his predecessor.

It is a term of this contract that the party invoking arbitration shall give a list of disputes with amounts claimed in respect of each dispute along with the notice for appointment of arbitrator.

It is also a term of this contract that no person other than a person appointed by such Chief General Manager aforesaid should act as arbitrator.

The conciliation and arbitration shall be conducted in accordance with the provisions of the Arbitration & Conciliation Act 1996 or any statutory modification or re-enactment thereof and the rules made there under.

It is also a term of the contract that if any fees are payable to the arbitrator these shall be paid equally by both the parties. However, no fees will be payable to the arbitrator if he is a Bank Officer.

It is also a term of the contract that the arbitrator shall be deemed to have entered on the reference on the date he issues notice to both the parties calling them to submit their statement of claims and counter statement of claims. The venue of the arbitration shall be such place as may be fixed by the arbitrator in his sole discretion. The fees if any, of the arbitrator shall, if required to be paid before the award is made and published, be paid half and half by each of the parties. The cost of the reference and of the award (including the fees, if any of the arbitrator) shall be in the discretion of the arbitrator who may direct to any by whom and in what manner, such costs or any part thereof shall be paid and fix or settle the amount of costs to be so paid.

26. TERMINATION OF CONTRACT BY EMPLOYER:

If the contractor (being an individual or a firm) commit any “ Act of Insolvency “, or shall be adjudged as insolvent, or shall make an assignment or composition of the greater part in number of amount of his creditors, or shall enter into a Deed of Assignment with his creditors, or (being an incorporated Company) shall have an order made against him or pass an effective Resolution for winding up either compulsorily, or Subject to the supervision of the court or voluntarily, or if the official Assignee of the contractor shall repudiate the Contract, or if the Official Assignee or the Liquidator in any such winding up shall be unable, within seven days after notice to them requiring him to do so, to show to the reasonable satisfaction of the Architect that he is able to carry out and fulfill the Contract and if required by the Architect to give a security there for, or if the contractor shall suffer any payment under this contract to be attached by or on behalf of any of creditors of the Contractor, if the Contractor shall assign or sublet the contract without the consent in writing of the Architect first obtained, or if the contractor shall charge or encumber this Contract for any payments due or which may become due to the Contractor thereunder, or if the Architect shall certify in writing to the Employer that in his opinion the Contractor:

(a) Has abandoned the Contract, or(b) Has failed to commence the works, or has without any lawful excuse under

these conditions suspended the progress of the work for fourteen days after receiving from the Architect written notice to proceed, or

(c) Has failed to proceed with the work with such due diligence and failed to make such due progress as would enable the works to completed within time agreed upon or


(d) Has failed to remove materials from site or to pull down and replace works within seven days after receiving from Architect written notice that the said materials or work where condemned and rejected by the Architect under these conditions or

(e) Has neglected or failed persistently to observe and perform all or any of the acts, matters or things required by this Contract to be observed and performed by the Contractor for seven days after written notice shall have been given to the Contractor requiring the contractor to observe or perform the same, or

(f) Has to the detriment of good workmanship or in defiance of the Architects instructions to the Contrary, submit any part of the contract or has used in the permanent works important materials which are substandard and not as per specification fraudulently making the Architect / Employer to believe that it is the specified material.

Then and in any of the said caused the Employer with the written consent of the Architect may, notwithstanding any previous waiver, after giving seven days notice in writing to the Contractor, determine the contract, but without thereby affecting the powers of the Architect or the obligations and liabilities of the Contractor, the whole of which shall continue to be in force as fully as if the contract has not been so determined and as if the works subsequently executed and being executed by or on behalf of the contractor. And further, the Employer with the consent of the Architect by his agents or servants may enter upon and take possession of the works and all plant, tools, scaffoldings, shed, machines, steam and other power utensils and materials lying upon premises or the adjoining lands or roads, and use the same as his own property or may employ the same by means of his own servants and workman in carrying on and completing of the works or by employing any other Contractor or any other person or persons to complete the works and the Contractor shall not in any way interrupt or do any act, matter or thing to prevent or hinder such other Contractor or other person or persons employed for completing and finishing or using the materials and plant for the works, when the work shall be completed, or as soon thereafter as convenient, the Architect shall give a notice in writing to the Contractor, to remove his surplus material and plant and should the Contractor fail to do so within a period of fourteen days after receipt thereof by him, the Employer may sell the same by public auction and shall give credit to the Contractor for the amount so realized. The Architects shall thereafter shall assertion and certify in writing under his hand what (if anything) shall be due or payable to or by the Employer, for the value of the said plant and materials so taken possession of by the Employer, and the expense or loss which the Employer shall have been put to in getting the works to be so completed, and the amount, if any owing to the Contractor and the amount which shall be so certified shall, thereupon, be paid by the Employer to the Contractor or by the Contractor to the Employer as the case may be, and the certificate of the Architect shall be final and conclusive between the parties.

27. CONTRACTOR SHOULD WORK AT ODD HOURS, ON HOLIDAYS TO KEEP UP TIME SCHEDULE. CONTRACTOR TO CO-ORDINATE WITH L/W WITH REGARDS TO WORKING HOURS.

28. The Contractor shall not be eligible for any material advance.

29. LABOUR LAWS AND RULES

The contractor shall ensure to maintains relevant records and fulfils all conditions and requirements in accordance with

a. The payment of Wages Act

b. Employer’s Liability Act


c. Workmen’s Compensation Act

d. Contract Labour (Regulations & Abolition) Act 1970 and Central Rules 1971.

e. Apprentices Act 1961.

f. Required notice boards, registers and records as provided in section 29 of the Act.

g. Payment of proper wages as per the rules are effected within the prescribed time limits.

h. Prescribed facilities and amenities are provided

i. Proper efforts are made to set right contravention of law as soon as the notice pointing out the same is received from the Labour Enforcement Officer, and reports “on action taken” are sent to the Labour Enforcement officer at the earliest with copies to the Employer.

j. Any other Act or enactment relating thereto and rules framed there under from time to time.


10. SPECIAL CONDITIONS AND SAFETY CONDITIONS

The contractor is hereby advised to read the following conditions carefully before quoting rates and to be strictly adhered during execution of work.

SPECIAL INSTRUCTIONS

1. Contractor to provide proof of monthly remittances with regard to the workmen deployed at the site. Contractor shall submit copies of all statutory compliance certificates such as ESIC, PF, Contract labour registration, shop & establishment and or any other local authority registration as applicable. All workmen, engineers, supervisors shall be converted as per ESIC, PF & minimum wages act. Contractor shall maintain daily master roll book for his people at site. Based on that, ESIC & PF contribution to be made.

2. All workmen, engineers, supervisors shall under go pre employment medical check up through company recognized medical officer and submit copies of test report.

3. Contractor is responsible to ensure that his workmen are confined to their work area and comply with all safety, security and administrative instructions given by the site engineer. Contractor shall provide identification badges to all his people.

4. On completion of day’s work, the entire area shall be kept clean and neat. All debris, surplus material etc., shall be removed immediately from the site.

5. The contractor has to carry out the work in coordination with the other appointed agencies. The contractor should study the situation at site and organize the work accordingly. Whenever work needs to be done in coordination with other agencies, the contractor shall work out the actual time required to complete his part of the job in respects and inform the company.

6. Revision of rates is not allowed and will be not paid for any reason due to unexpected increase in the cost of the materials or delay in completing the works etc.,

7. No labour hutment is allowed inside the premises. The areas is in “No smoking Zone” therefore smoking is strictly prohibited.

8. Every day contractor / his supervisor should take necessary “ Work permit ” from the company engineer before starting the job.

9. Workers are not allowed to sleep during night and cook good inside the premises.Work to be carried out only under supervision of the qualified engineer.

10. Contractor should strictly following safety guidelines. Contractor should use only angle/pipe scaffolding. Wooden scaffolding is not allowed. All contractor’s people need to undergo induction/safety training and formal interview by company selection committee. All workmen, Mastri, supervisor and Engineers wearing shoes and safety helmets are only allowed to enter the gate.

11. Contractor shall submit a copy of competency certificates like wiremen license, supervisor’s license, IBR welder license etc., issued by competent authority before starting the work.


COMPANY SAFETY GUIDE LINES

WORKING BELOW GROUND LEVEL:

Check that there are no underground cables/ water/sewage lines prior to start of work area. If found inform site in-charge. Disconnect power supply to any cables found in work areas with permission.

For pits deeper than 3 feet workmen should be provided with lifelines. Ladders should be provided for quick escape from the pit.

Provide firmly supported side shuttering or shoring to prevent accidental collapse of earth into pits; cordon off the area around the pit to prevent accidental falls. ( cordon must be at least 3 feet beyond the pit edge) excavated earth from the pit must be stacked only beyond the cordon.

Refill the pit promptly on completion. Incase pits need to be left open for any reason, ensure proper covers over the pits.

WORKING AT HEIGHTS :

All personnel working at heights beyond 1.8M should wear safety belts. Ensure that safety belts are tied security to anchors while working at heights. Ensure that rigging is well anchored to solid supports prior to erecting items like trusses at a height.

Ensure that debris is cleared on a daily basis from work spots.

Ensure that a nylon safety net is securely fitted under the trusses to provide safety against accidental falls to personnel ( who will need to have safety belts securely fastened) working on the t6russes and roofing. Alternatively well-supported platforms with protected railings should be used a height suitable for personnel to work while standing.

Ensure that roof top ladders are used while laying and working on the roof. Ensure that ladders used for climbing to heights are firmly secured against slippage. All scaffolding should be in steel frames.

Scaffolding should be provided with 3 feet wide working platforms. The platforms should be provided with protective railings.

WORKING WITH ELECTRICITY

Ensure proper earthing of all electrical machines used.

Ensure that all connection s are taken throughout earth leakage’s circuit breakers. Providing ELCB on the main distribution board prevents accidental shocks.

Ensure that welders always used suitable welding goggles and gloves while welding.

Ensure availability of 2 CO2 type fire extinguishers at any easily accessible location at site for fire fighting

Provide a paid of fire buckets filled with dry sand for fire fighting at site.


As far as possible DC generators sets shall be used instead of AC transformer sets.

Contractor shall get his welding sets certified by inspector of electrical department.

The welding transformer shall be fed through an armored cable.

All connections from main to individual M/C ( such as cutter, planer, compressor etc) to be taken through shielded cable and 3-pin plug only.

The potable machines should be of fully insulated or plastic body. No metal body is allowed.

During welding the earthling to be provided directly to the member to be welded throughout cable only not using any reinforcement rod/angles.

BREAKING WORKS:

Workmen engaged in breaking stones/chipping of concrete should wear safety goggles.

PERSONAL PROTECTIVE GEAR

Following is a list of itmes to be provided to workmen by the contractor as and when required the items must be ISI certified.

1. Safety shoes 2. Hard hats 3. Safety belts 4. Goggles 5. Gloves 6. Safety nets 7. Roof top laddes 8. GENERAL


11. TECHNICAL SPECIFICATIONS

SPECIFICATIONS FOR INDOOR UNITS

A. Cassette type indoor units.

These units shall be installed between the bottom of finished slab & top of false ceiling. The maximum allowable height for the cassette type units shall not exceed 350 mm. The unit shall be pre charged with first charge of R 134A / R 407 / R 410 refrigerant. Additional charge shall be added as per refrigerant piping at site. The unit must have in built drain pump, suitable for vertical lift of 750 mm. The unit casing shall be Galvanized Steel Plate / or as per manufacturer’s specifications.

Unit must be insulated with sound absorbing thermal insulation material, Polyurethane foam. The noise level of unit at the highest operating level shall not exceed 42 dB(A), at a vertical distance of 1.5 m from the grille of the unit. Unit shall have provision of connecting fresh air without any special chamber & without increasing the total height of the unit (288 mm maximum).The unit shall be supplied with suitable decorative panel. The unit shall be supplied with Resin Net filter with Mold Resistance. The filter shall be easy to remove, clean & re install.

The unit will be connected in series to a suitable outdoor unit & it must be possible to Operate the unit independently, through corded/ cordless remote specified in the “Bill of quantities”. The unit will be further connected to Intelligent Building Management System (To be supplied by other vendors) & it shall be possible to operate the unit through this IBMS system.

The unit shall be supplied with following from the factory with following:1. Operation Manual2. Installation Manual3. Paper pattern for installation4. Drain hose/ Clamp metal/ Washer fixing plate/ Sealing pads/ Clamps/ Screws/5. Washer for hanging bracket/ Insulation for fitting.

B. Wall Mounted Units.

Wall mounted units must be compact & stylish design that does not detract from the Décor of the room. The unit shall be precharged with first charge of R 134A / R 407 / R 410 refrigerant. Additional charge shall be added as per refrigerant piping at site.Each indoor unit must have electronic expansion valve operated by microprocessor thermostat based temperature control to deliver cooling/ heating as per the heat load of the room.

The unit must have provision of adding drain pump kit if required & specified. The drain pump must be suitable to lift drain up to 1000 mm from the bottom of the unit. Unit must be insulated with sound absorbing thermal insulation material, polystyrene/Polyethylene foam. The noise level of unit at the highest operating level shall not exceed 46 dB(A), at a vertical distance of 1.5 m from the grille of the unit.

The unit shall be supplied with Resin Net filter with Mold Resistance. The filter shall be easy to remove, clean & re install. The unit grille must be washable with soap solution. It shall be possible to set minimum 5 steps of discharge angle by remote controller. It shall be possible to fit drain pipe from either side of the unit (Left or right). The unit will be connected in series to a suitable outdoor unit & it must be possible to


Operate the unit independently, through corded/ cordless remote specified in the bill of quantities. The unit will be further connected to Intelligent Building Management System(To be supplied by other vendors) & it shall be possible to operate the unit through this IBMS system.

The unit shall be supplied with following from the factory with following:

1. Operation Manual2. Installation Manual3. Installation panel4. Paper pattern for installation5. Insulation tape/ Clamps/ Screws.

A – 1: COPPER TUBING.

The parent material used for air – conditioning system refrigerant tubing should be Copper tubes, tubes and fittings conforming to following specifications:

1. Material composition should be conforming to C-1220 (JIS-H-3300) or C-12200 (ASTM).It should have a minimum Copper content of 99.9 % and Phosphorus content between0.015 % and 0.040 %. It should have low residue ( below 0.038 gm / sq mtr ). The material should also be as per the RoHS norms specified by EU; that is, Mercury, Chromium and Lead contents below 1000 ppm, and Cadmium content below 100 ppm.

2. Physical properties of the material should conform to JIS-H-3300 or ASTM-B-68 & B-75, should be tested for Tensile / elongation / hardness / grain size tests as per ASTM B –280.

3. Dimensional tolerance should be as per JIS-H-3300 or ASTM-B-251. The tubes should be tested using non-destructive Eddy current test before the final anneal, as per JIS-H-3300 or ASTM-E-243.

4. Heat treatment should be carried out in non-oxidizing atmosphere to ensure oxygen free and Cuprous oxide-free surface.

5. Proper certificates describing composition and results of all tests carried out must be supplied with each consignment. These certificates, along with check results for dimensional and thickness accuracy are recommended to be carried out for every delivered lot, should be maintained till handing over of the project.

6. Tubes should have 360 degree concentric wall thickness along their entire length.

7. Wall thickness for soft tubes (bright annealed mirror finish ) should be 0.8 mm for ¼”, 3/8” & ½” tubes, 1.0 mm for 5/8” tubes, 1.2 mm for ¾” tubes. Wall thickness for hard tubes should be 1 mm for 7/8”, 1” and 1.1/8” tubes, 1.1 mm for 1.1/4”, 1.2 mm for 1.3/8”and 1.3 mm for 1.5/8” tubes.

8. Wall thickness for elbows and fittings should be minimum 0.2 mm more than corresponding tube / tube size.

9. For 1/4” to sizes up to ¾”, pulley type benders should be used for soft tubes and brazed joints should be avoided as far as possible. Similarly, for half hard tubes of size 3/4” or more, one side expanded tubes must be used and use of couplings should be avoided as far as possible.


A -2 : TUBING DESIGN:

1. Contractor should study the tender / GFC drawings carefully, and should carry out detailed survey of site, relating the drawings with site, and understand the system design and site limitations.

2. Contractor should also collect final architectural and reflected ceiling plans from client and study the drawings for any mismatches with the HVAC drawings received.

3. Contractor should discuss any such mismatches and any doubts regarding system design with the consultant and get all doubts clarified.

4. Before commencement of tubing work, proper shop drawings must be generated by the contractor, and same should be got approved from the consultant. The drawings must clearly indicate schematic flow diagrams for various circuits, tube sizes, description and quantities for refrigerant joints, indoor and outdoor unit models and room / block /floor names, tube routes, levels for horizontal tubes, details regarding insulation type and thickness and surface treatment for insulation, typical and critical sections and any other details to explain the entire tubing layout to the installer.

5. Tube sizing and routing must be carried out taking into consideration various site constraints and system manufacturer’s recommendations.

6. Care should be taken to design tubing as per the manufacturer’s recommendation for maximum tubing total length, maximum tubing length after first tapping, vertical height difference between outdoor and indoor units etc. and necessary corrections should be carried out in outdoor unit capacity if required.

A – 3 : REFRIGERANT TUBING INSTALLATION WORK:

1. The installer must first study the shop drawings in detail with respect to the site condition and point out any fouling / alternatives to the agency prepare shop drawing sand necessary revisions must be carried out in the drawings, to be approved by consultant.

2. The layout must be marked on the true ceiling and any civil openings required should be marked and got done from concerned agency.

3. Supports as described in BOQ / specifications should be installed, leaving adjustable free length for supports.

4. Before installation, the tubes and tubes must not be removed from their original packing. Proper storage of tubing is a must to maintain the temper of the tubes / tubes. Any abrasion on ends / surface, or any in grace of dirt / dust must be avoided. Proper Polyethylene sheets should be used for covering the tubes and tubes, while wooden pellets and soft expanded Polyethylene / rubber sheets should be used as floor supports.

5. Necessary loops / slopes must be followed as recommended by system manufacturer.

6. Tubes must be cut to required sizes using cutting tools recommended by system manufacturer.

7. Using proper quality of brazing set, Oxygen / Acetylene and Copper brazing rods having minimum 2% Silver content.

8. During brazing, Nitrogen must be filled in the Copper tubing at a mild positive pressure and must be kept bleeding out continuously, to prevent any oxidation of parent material.


9. After tubing work, each circuit should be pressure tested as per the system manufacturer’s recommendation and as per the procedure described in the following paragraphs. A certificate mentioning the test pressure, time of first and final pressure readings, make, model, serial number, range and least count of the gauge used, along with a copy of valid calibration certificate must be maintained, duly signed by the inspecting technician, and client /PMC representative.

10. After pressure testing, insulation must be completed as per the material, make and thickness mentioned in the approved shop drawing. The joints of insulation must be sealed by minimum 50 mm wide Aluminium adhesive tape. Care should be taken to avoid any air gaps between tube / tube and insulation sleeves, and between two insulation sleeve joints.

11. Proper tagging must be carried out to trace the tubing to respective indoor and outdoor circuits.

12. The tubes exposed to sunlight must be covered / cladded / treated to prevent damage from UV radiation and bird pecks / tampering, as mentioned in the BOQ. The cladding should be made out of 26 G Aluminium sheet or G.S.S. sheet. While cladding, care should be taken to avoid penetrating the insulation by screws. Short screws Of metallic straps should be used for securing cladding sheets. Instead of cladding, glass cloth, with two coats of protective resin should be used.

13. While charging refrigerant, manufacturer’s recommendations must be strictly followed, and charging must be carried out using proper charging hose, gauge manifold with calibrated gauges and electronic weigh scale. Further leak check using a gas leak detector should be carried out. Charging must be carried out after proper evacuation of the tubing. The quantity of refrigerant to be charged should be calculated by totalizing the liquid tube volume as per the manufacturer’s recommendation.

A – 4 : RECOMMENDATIONS FOR PRESSURE TESTING:

Refrigerant tubes carry refrigerant at pressures different from atmospheric pressure. When pressure inside tubes is more than atmospheric pressure, refrigerant may escape to the atmosphere, causing commercial loss due to loss of refrigerant, inefficient system performance or even system breakdown and contamination of surroundings.

When pressure inside the tubes is less than atmospheric pressure, such as in case of suction tubes of some low temperature refrigeration machines, or during pump-down cycle of normal air-conditioning systems, leakages in tubes leads to ingress of air and moisture, causing severe system damage. Therefore, it is a must that the refrigerant tubing is thoroughly tested for leakages. Pressure testing for any tubing must be carried out at a pressure higher than the maximum operating pressure within the system.

It is recommended that the pressure recommended by manufacturer be followed very strictly. Testing at lower pressures may lead to non-detection of some small leakages, while testing at higher pressures may lead to damage to some factory manufactured components within the system. Generally, for R-410 systems a pressure of around 650psig is used. Nitrogen is the most common gas used for carrying out pressure testing. It has numerous advantages, some of which are listed below:

Nitrogen is easily available as a commercial gas packed in easy to handle cylinders.

Nitrogen, being the most abundant component of the atmosphere, is safe for leaking out without contaminating the atmosphere.

Nitrogen is less costly as compared with other gases.


Nitrogen is safe for handling and testing.

Nitrogen does not readily react with system components Pressure gauge/s used for testing must be calibrated and a calibration certificate with traceability to a Government(National) Physical Laboratory must be documented. The gauge should be capable of measuring pressure at least 10% above the reading to be recorded.

A – 5 : PROCEDURE FOR CARRYING OUT PRESSURE TEST

1. Ensure that the tubing to be tested is properly secured/supported and the openings have been sealed off as per manufacturer’s recommendation.

2. Install pressure gauge/s at strategic location/s where it shall not be tampered with, at the same time, should be easily visible.

3. Install a valve and connecting tubing so that the open end of the tube reaches the cylinder outlet without moving the cylinder.

4. Connect the tube to the cylinder and after ensuring proper connection, crack open the cylinder valve, keeping an eye on the pressure gauge. Let the pressure rise to around10 psig.

5. Check for proper sealing of all flanged / flare nut joints or valves/ valve glands looking for noise of escaping Nitrogen and seal same.

6. Open the cylinder valve again and raise the pressure to 200 psig.

7. Check the tube line for major leakages at brazed joints, elbows, valve glands, Equipment end connections and tube seams with the help of soap water. Make up the leaks by tightening nuts. If the leaks are in brazed joints, flush out Nitrogen and carry out necessary re-brazing.

8. Open the cylinder valve again and increase the pressure to 150 psig less than the final test pressure. Repeat leak check as above.

9. Open the cylinder valve again and slowly raise the pressure to the manufacturer recommended pressure. Carry out a thorough leak check.

10. Record the pressure and time. Let the pressure stand for 24 hours without tampering. Check the pressure again after 24 hours. If pressure has dropped, the tubing should be checked very thoroughly for minor leakages.

It is important to follow this 24 hours period as it gives enough time to detect minute leakages, and it removes the doubt created by thermal expansion of Nitrogen ( as after exact 24 hours, ambient conditions are generally same).

11. In case of tubing extending to lengths more than 30 m and / or having more than 20 site fabricated joints, the pressure should be recorded after 24 hours as well as after 48 hours, so that all leakages are detected and made up.

12. After detecting and making up any leak, the pressure testing must be carried out once again from beginning.


A – 6 : DOCUMENTATION RECOMMENDED FOR ENSURING PROPER QUALITY ASSURANCE:

1. Manufacturer’s certificate with every Delivery Challan declaring composition of parent material

2. Signed and approved Shop drawings approved by SBIIM / Client / Consultant, prior to start of work

3. Pressure test report signed by SBIIM / Client / Equipment manufacturer / PMC / Consultant.

4. False Ceiling closure check list duly signed by SBIIM / Client / Equipment manufacturer/ PMC /Consultant.

GENERAL:

ACR GRADE COPPER TUBES AND FITTINGS : SIZES AND SPECIFICATIONSTube material Specification : (CFC- free refrigerant compatible tubes produced using Total loss lubricants)

1. De-oxidized High Phosphorized copper (DHP grade) raw material, with Chemical Composition of Copper = 99.9 % ; Phosphorus = 0.015 to 0.040 %

2. RoHS Compliant.

3. 360 degree concentric Wall thickness along the entire length of the tubes

4. Half hard drawn copper tubes should confirm to ASTM B75/ASTM280 ( C12200 ) / JIS H:3300( C1220 ) / BS2871 part 3 ( C106 ). Use Half Hard Temper Type for tube sizes above19.1 mm.

5. Soft copper tubes, bright annealed (mirror finish) should confirm to ASTM B68 / JIS H:3300

6. Super clean quality with low residual content below the permissible levels of 0.038 g/m2 for compatibility with use of CFC-free refrigerant.

7. 100 % Eddy Current Tested Tubes are to be used

8. Proper packaging, Storage and Traceability of the tubes.

9. Copper tube and Fittings Sizes and Insulation Specifications for CFC-free Refrigerant.

S.No.

OUTER DIAMETE

RIN INCH &

(MM)

WALLTHICKNESSIN GUAGE &

(MM)

LENGTH IN

FEET &(MTRS.)

TEMPER

WEIGHTPER

METER(kg.)

SOCKET AND

ELBOWTHICKNESS

INSWG & (MM)

RUBBERINSULAT

IONTHICKN

ESS

11/4" (6.4

mm)21 ( 0.8 mm) 50' (15.24) Soft 0.1265 18 (1.2mm) 15mm

23/8" (9.5

mm)21 ( 0.8 mm) 50' (15.24) Soft 0.199 18 (1.2mm) 15mm

31/2" (12.7

mm)21 ( 0.8 mm) 50' (15.24) Soft 0.2714 18 (1.2mm) 15mm

4 5/8" (15.9 19 ( 0.99 50' (15.24) Soft 0.4241 18 (1.2mm) 15mm


mm) mm)

53/4" (19.1

mm)19 ( 0.99

mm)50' (15.24) Soft 0.5147 18 (1.2mm) 20mm

61/4" (6.4

mm)21 ( 0.8 mm) 12' (3.658)

Half Hard

0.1265 18 (1.2mm) 15mm

73/8" (9.5

mm)21 ( 0.8 mm) 12' (3.658)

Half Hard

0.199 18 (1.2mm) 15mm

81/2" (12.7

mm)21 (0.8 mm) 12' (3.658)

Half Hard

0.2714 18 (1.2mm) 15mm

95/8" (15.9

mm)19 (0.99 mm) 12' (3.658)

Half Hard

0.4241 18 (1.2mm) 15mm

103/4" (19.1

mm)21 (0.8 mm) 12' (3.658)

Half Hard

0.4164 18 (1.2mm) 20mm

117/8" (22.2

mm)21 (0.8 mm) 12' (3.658)

Half Hard

0.48918 (1.2mm) 20mm

121.0" (25.4

mm)20 ( 0.88

mm)12' (3.658)

Half Hard

0.6054 18 (1.2mm) 20mm

131 1/8"

(28.6 mm)19 (0.99 mm) 12' (3.658)

Half Hard

0.7865 18 (1.2mm) 20mm

141 1/4"

(31.8 mm)18.5 (1.1

mm)12' (3.658)

Half Hard

0.843 16 (1.6mm) 20mm

151 3/8"

(34.9 mm)18 (1.21 mm) 12' (3.658)

Half Hard

1.155 16 (1.6mm) 20mm

161 1/2"

(38.1 mm)17.5 (1.3

mm)12' (3.658)

Half Hard

1.340 16 (1.6mm) 20mm

171 5/8"

(41.3 mm)17 (1.43 mm) 12' (3.658)

Half Hard

1.594 16 (1.6mm) 20mm

Use Soft tube only for Indoor Unit Connection

10. INSULATION TO REFRIGERANT PIPING:

FR nitrile rubber / cross linked closed cell polyethylene tube insulation of 13mm upto 1”dia pipes and 19mm thick for 1” and above shall be used for copper piping both for suction line and liquid line. All joints shall be sealed with self-adhesive tape or with heat.

11. COMMUNICATION CABLE AND CONTROL CABLING:

Communication cable and control cabling: Communication cable and control cabling should be of non-polar shielded 2 core cable shall be laid in 20 mm dia PVC conduits of required size. PVC conduit should be clamped neatly maintaining a distance from power cables, Cable terminations and dressing shall be done properly and neatly.

12. DRAIN PIPING:

PVC drain piping shall be used for the drain piping. Proper care shall be taken to lay the drain piping with sufficient slope and should be clamped or supported at 1.5 m interval. All drain pipe joints shall be done with adhesive. Drain piping should be tested for leaks before commissioning. After testing for leaks, drain pipe shall be insulated with 9 mm thick nitrile rubber tube insulation. Insulation shall be finished with self-adhesive black cotton tape.


DUCTABLE SPLIT AIR CONDITIONERS

1.0 GENERAL

All the Duct-able split air conditioners units shall be factory assembled and tested complete in all respects and conforming to Indian/ASHRAE standards. They shall be supplied pre-charged with refrigerant gas and oil ready for installation at site. The Air-cooled split Unit shall be a two piece assembly comprising of the following:

CONDENSING UNITi. Hermetically sealed Scroll type compressors with refrigerant cooled motor.ii. Air-cooled Condenser.Condenser fan with sufficient air discharging capacity.iii. Steel structure with sheet metal casing in which the above are mounted.iv. Automatic capacity control devices along with safety gauges/devices.v. Full charge of R-22 along with refrigerant oil.

EVAPORATOR UNITi. Direct expansion-cooling coil.ii. Inter connected Seam less copper refrigerant piping.iii. Centrifugal fan with motor.

CONDENSING-UNIT The condensers should be fitted with in built circuit breaker or external weather proof isolater with encloser of required capacity.

COMPRESSORThe Scroll compressor shall be Hermetically sealed in design. The compressor shall be a direct shaft mounting of the refrigerant cooled hermetic motor.

EXTERNALThe compressor housing shall be made of gas tight steel shell which is made up of two shells, these shells are welded together to form a Hermetic (Airtight) seal. One shell is fitted with a suction tube and a Glass-matic terminal used for supplying power to the motor, fitted inside the compressor shell and the other is fitted with a discharge tube. The shell also acts as an oil sump.

INTERNAL

The internal parts shall be accurately machined for installation of the required parts. The Impellers, valve plate and connecting shaft shall all be made of Aluminum alloy having high compressive strength.

LUBRICATION The oil pump formed by drilling number of holes on the surface shall do the lubrication of the bearing. One end of the crankshaft shall be always dipped in the oil.

CONDENSER COILThe condenser coil shall be internally grooved copper tube with split aluminum fins. The condenser shall be fitted with a fan of propeller type. The condenser shall be built on an air-cooled design using outside ambient air up to 45ºC to condense the refrigerant. The condenser coils shall be constructed of 12 mm OD integrally enhanced Seam less copper tubes arranged in staggered rows. This shall have a minimum of 3 rows to provide proper heat rejection. The copper tubes shall be mechanically expanded into lanced and rippled Aluminum fins of minimum 0.1mm thick with 13 fins per inch.


CONDENSER FANSThe condenser fans shall be of propeller type with the motor directly fitted to the shaft of the fan. The fan shall have a minimum of 6 blades for delivering maximum air quantity of air without any motor overloading. The fan blade should be either moulded unbreakable plastic or die cast aluminum material. The motor shall be of TEFC construction and shall be of IP 55 protection with resistant to high ambient.

REFRIGERANT PIPINGThe refrigerant piping interconnecting all the condensing unit and the evaporator unit shall be of Seam less copper with tube dia as required and having a wall thickness of minimum 2mm and able to withstand pressure up to 450 PSI. Necessary gas mufflers, flexible connections on discharge and suction side shall be provided to reduce vibration / noise of refrigerant/compressor.

SAFETY DEVICESThe condensing units shall be provided with all necessary safety devices, which are essential for proper operation of the equipment. These shall not be limited to the scope of this specification and shall have all safety devices required for optimum operation of the unit. The following minimum safety devices are suggested:

a. Low voltage cutoutb. Low evaporating cutoutc. In-built internal overloadd. Pressure relief valvee. Low pressure cutoutf. High condensing pressure cutoutg. Motor overload trip/protection

MOTORMotor shall be squirrel cage constant speed, suitable for 220+ 10 % volts, 50 Hz, 1phase power supply. Motor speed shall not exceed 1450 RPM. The fan and motor combination selected for particular requirement shall be for the most efficient type so that sound level and energy consumption is minimal. Motor conduit box shall be mounted on exterior of the casing. Wires from the motor to the conduit box shall be protected from the air stream by enclosing in a flexible metal conduit.

EVAPORATOR UNIT

FANFan impeller and housing shall be fabricated from heavy gauge steel. Fan wheels shall be of double width, double inlet forward-curve multi-blade type enclosed in Housing and mounted on a common shaft. Fan housing shall be made of die-formed steel sheets with streamlined inlets and guide vanes to ensure smooth airflow into the fans. The fan shall be belt driven with pulley having belt-tensioning arrangements. All rotating parts shall be statically and dynamically balanced. Fan speed shall not exceed 1500 RPM and maximum fan outlet velocity shall be 450 meters per minute (1500 FPM). The average air quantity for the air handling units shall be 400 CFM per TR of refrigeration. However the fan should be facilitated with capacity adjustment for lower or higher air quantities as per individual air requirements as the site demands. Stretch less V-Belts should be used. The fan shall be able to deliver the desired air quantity with sufficient static pressure for carrying out the ducting and also be able to add fresh air.

COOLING / COILSCooling coils shall have 12.5 to 15 mm dia copper tubes min. 24 gauge thick, with aluminum fins firmly bonded to copper tubes assembled in zinc coated steel frame. Face and surface


areas shall be such as to ensure rated capacity from each unit and such that the air velocity across each coil shall not exceed 150 meters per minute. The coil shall be pitched in the unit casing for proper drainage. Each coil shall be factory tested at 21 Kg / Sq. cm. air pressure while submerged in water. Tubes shall be hydraulically expanded for minimum thermal contact resistance with the fins. Fin spacing shall be 13 fins per inch. (4-5 Fins/CM.). The units shall be fitted with minimum 3-row coil for giving the cooling effect.

STEEL STRUCTURESThe evaporator unit shall be assembled on formed corrosion resistant galvanized sheet metal steel sections which shall be pre treated and finished with epoxy painting/polyester powder coating. The steel structure shall be sturdy enough to withstand transport without getting distorted and when stationary handle the equipment load. There should be proper encasing of unit with acoustic lining in all inside to reduce noise level of the equipment.

MOTORMotor shall be squirrel cage constant speed, suitable for 220+ 10 % volts, 50 Hz, 1phase power supply. Motor speed shall not exceed 1450 RPM. The fan and motor combination selected for particular requirement shall be for the most efficient type so that sound level and energy consumption is minimal. Motor conduit box shall be mounted on exterior of the casing. Wires from the motor to the conduit box shall be protected from the air stream by enclosing in a flexible metal conduit.

PERFORMANCEThe performance of the unit shall be proved at site at the time of installation and also the power consumption should not exceed the confirmed rating through out the period of service of the equipment. The company shall stand guarantee for the aforesaid condition and shall compensate the client in case the power consumption proved at site is more than the stipulated power. The rate of compensation shall be as indicated in penalty clause as given earlier in the conditions of contract.

The contractor shall submit along with the tender the rating charts of the machines offered indicating the percentage capacity, power consumed, rated amperage, locked rotor amps and also inrush currents of equipment at maximum ambient conditions.

PAINTINGShop coats of paint that have become marred during shipment or erection shall be cleaned off with mineral spirits, wire brushed and spot primed over the affected areas, then coated with enamel paint to match the finish over the adjoining shop painted surfaces.

TESTINGCooling capacity of various Unit models shall be computed from the measurements of airflow and dry and wet bulb temperatures of air entering and leaving the coil. Flow measurements meters shall be accurately calibrated. The temperature gauges shall be mercury-in glass thermometers. Computed results shall conform to the specified capacities and quoted ratings. Power consumption shall be computed from measurements of incoming voltage and input current.

2.0 SHEET METAL WORK

Sheet metal ducting required for air distribution system is shown in drawings forming part of these specifications. These drawing indicate the duct sizes and configuration required to meet design air distribution requirements and also to provide the Contractor with necessary data for bidding; they are not meant to serve as working drawings which will have to be prepared by the successful contractor, giving due attention to the structural features of the building and to other site requirements, as well as


partition layouts, lighting and false ceiling patterns etc, and for which approval has to be obtained from the Architects/Owners.

1. GSS sheets shall be used for ducting. Only new, fresh, clean (unsoiled) and bring sheets shall

be used.

2. The thickness of the sheets to be used shall be as shown in the table below:

2.1 RECTANGULAR DUCT

Dimensions of Ducts (mm)

Guage – G. I.

Guage – Alumin

um

Type of Joints. Type of Bracings.

Upto 600 24 22 G. I. Flange at 2.5 Center. Cross Bracings.601 to 750

24 22 22 x 225 x 3 mm angle frame with 6mm dia nuts and bolts.

25 x 25 x 3 mm MS angles bracing at 1500mm from joints.

750 to 1000



1001 to 1500



1501 to 2250

20 16 50 x 50 x 3 mm angle to be cross braced diagonally with 10mm dia nuts and bolts at 125 center.

40 x 40 x 3 mm MS angle bracing at 1200mm from joints or 40 x 40 x 3 mm MS angle diagonal bracing.

.Sheet metal ducts shall be fabricated as per ISI Standards/SMACNA out of galvanized steel sheets. Sheets used shall be produced by hot dip process and galvanizing shall be Class VI - Light Coating of zinc nominal 185 gm/sq. m.

2.2 HANGERS FOR DUCT

Duct Size (mm) Spacing (M) Size of MS angle (mm x mm)

Size of rod – dia (mm)

Up to 750 2.5 40 x 3 10751 to 1500 2.0 40 x 3 121501 to 2250 2.0 50 x 3 152251 & above 2.0 50 x 3 15

. The fabrication of the ducting including details of transverse joint connections, bracing, scams,

etc., for longitudinal joints etc., will be generally as per ISS-655-1963, the intent being to obtain duct pieces that are robust and rigid enough to preclude flutter, buckling etc., and to avoid air leakage’s

Angle iron flanges shall be used

All supports for ducting shall be provided by the successful contractor, MS angles, rods and other sections shall be used as required for the purpose. The supports shall be taken independently to the building structure, in other words they should not be tied on to supports for light fixtures.


All bolts, nuts, rivets, washers, etc., sued for duct joints shall be of GI and not MS.

All duct joints shall be made tight and the interior surfaces shall be smooth. Necessary gaskets of rubber or similar material shall be used to secure tightness of joints.

ALL MS angles, flats, etc., used for flanges, stiffening etc., shall be finished with two coats of Red Oxide and one coat of Black paint. These requirements shall apply to supporting arrangements / members also.

Minimum thickness of structural members employed for supports shall be as per IS 800.

Where ducting is supported from ceiling/ roof slab, Anchor grip bolts shall be used to fasten the suspension rods (for duct supports) to the ceiling/ roof slab.

All civil works involved including the drilling of holes for fixing the grip bolts and any chipping and finishing of the ceiling/ roof slab, if found unavoidable, shall be carried out by the successful contractor at no extra cost.

Elbows, bends, offsets, etc. should be fabricated with a width to radius ratio of not less than 1.0 to1.5. Alternately, turning vanes should be provided at intervals so chosen that the aspect ratio of the various sections so formed by the vanes will be atleast five.

Turning vanes shall be provided at branch take-offs and collars wherever possible. Similarly, straightening vanes shall be provided in all the collars unless and except in case where conditions at site do not permit their installation.

All supply air diffusers shall be of powder coated extruded aluminum sections and removable core type. Volume control dampers shall be provided for all diffusers.

Return air diffusers shall be identical to supply air diffusers except that they do not incorporate volume control dampers.

Supply air grilles shall be doubt deflection type & powder coated extruded aluminum construction. They shall be complete with volume control dampers of aluminum mounted on grilles. The vanes at the front shall be horizontal while those the rear shall be vertical. The width of the perimeter flanges shall be 32 mm. The vanes shall be 3 mm thick and 25 mm deep.

Return air grills shall also be Powder coated extruded aluminum construction. They shall incorporate (only) horizontal vanes, which shall be fixed. The perimeter flanges shall be 32 mm width. The vanes shall be 3 mm thick and 25 mm deep. The pitch of vanes shall be 20 mm.

All dampers shall be louvered dampers (of GI) of robust construction and tightly fitted in epoxy painted MS angle iron frame. They shall be provided with suitable links, levers and quadrants as required for their proper operation, control or setting in any desired position.

Dampers and their operating devices shall be made robust, easily operable and accessible through suitable access doors in the ducts/ false ceiling. Where required, dampers shall have an indicating device, clearly showing the damper position at all times.

Dampers shall be placed in ducts and at every branch (whether or not indicated on the drawings) for the proper volume control and for balancing the system.

All sheet metal connections, partitions and plenums required to confine the flow of air to and through the filters, fans, etc., shall be constructed of 18 G GI Sheets, thoroughly stiffened with


25 mm x 25 mm angle iron braces and fitted with all necessary doors as required to give access to all parts or apparatus. Doors shall not be less than 450 mm x 600 mm in size.

Where sheet metal ducts sleeves terminate in woodwork, brick or masonry openings, Tight joints shall be made by means of closely fitted heavy flanged collars.

Connection of ducts to fans shall be of suitable flexible synthetic material.

On completing the erection, the system shall be pressure tested with dry nitrogen or carbon Dioxide.

The test pressures shall be as under for R-22 High pressure side - kg/sqcm(psi) - 28./5 (420)

Low pressure side - kg/sqcm(psi) - 10.0 (150)

The systems hall hold the pressure for a minimum period of 24 hours without revealing any leaks. After the leak test has been completed successfully, the pressure due to the nitrogen gas/carbon-di-oxide in the system shall be used to blow-out the system.

The system shall then be dehydrated by drawing a vacuum. The vacuum achieved shall be atleast as deep as 500 microns and shall be maintained for a period of atleast 24 hours after the vacuum pump has been shut off.

3.0 INSULATION & ACOUSTIC LINING

1. THERMAL INSULATION The scope of this Section comprises the supply and application of insulation to condensate drain piping, refrigerant piping, sheet metal ducting...etc. The materials used shall be rigid poly urethane foam, suction lines, condensate drain pipes and equipments, while for sheet metal ducting, resin bonded fibre glass in mat form shall be used.

1. The RPUF used shall conform to the following requirements:

a) Density : Not less than 24 kg/ cum

b) Compressive strength: Not less than 1.73

c) ‘K’ valve : Not greater than 0.019

w/m deg C at 10 Deg. C

d) Water vapour : Not more than 13 mg/Nh.

2. The fiber glass used for insulation of sheet metal ducts & for acoustic lining shall have a density of not less than 24 kg/cum & ‘K’ value of not less than 0.033 w/m2 Deg C at a mean temperature of 10 deg C

3. The owners / consultants also reserve the right to require that the weights dimensions, etc., of the materials supplied be measured and shown to conform to values specified.

4. The insulation material used for insulting equipment shall be in the form of panels while for piping the RPUF shall be in the form of pre-formed cylindrical sections

5. Not withstanding the above specifications, however, the final choice of the material rests on the owners whose approval shall be obtained before the AC contractor place his order or brings material to site.


6. Samples of all insulation material specified in various forms i.e. panels, pipe sections, mats, etc., shall be submitted by the successful contrctor and approval obtained therefore. The owners/ consultants shall have the right to reject all supplies, which do not conform to the samples so approved.

7. All insulation on equipment, piping etc. shall be applied only after they have been pressure

tested satisfactorily.

8. Where stipulated, supply and return air ducts running in unconditioned spaces shall be insulated with 50 mm thick fiber glas mats. The fiber glass mats shall conform to the specifications contained in clause 2.2.2 It shall be in the form of blankets incorporating factory laminated 0.009 mm thick aluminium foil. The material shall be as manufactured by KIMMCO – Kuwait / UP TWIGA, the contractor shall submit a sample of the material before placing his order for total requirements.

9. The blanket shall be so applied that the face incorporating the aluminium foil is in contact with ambient air while the fiber glass material shall be applied direclty on to the external surface of the sheet metal ducting.

10. The insulation shall be applied as under: Wire brush the surfaces of the ducts to remove dirt and rust. Apply a thick coat of bituminous primer. When the primer is still tacky, apply the slabs of insulation material, so that, it hugs kthe

duct/ equipment casing snugly. Seal all joints using 75 mm wide self adhesive PVC tape, taking care a minimum

overlap of 50mm for all joints.

2. ACOUSTIC LINING

Where stipulated the supply air ducts – whether of masonary or sheet metal – shall be lined acoustically using 25 mm thick rigid fiber glass boards with 28 guage aluminum perforated facing on one side. The density of the material used shall be 48 kg/ cum. The rigid fiber glass boards shall be fixed to the inner surface of the ducts so that the plain fiber glass finish facing will be in contact with sheet metal ducting while the face with RP tissue facing will be in contact with air. The boards shall be fixed using GI bolts, nuts, & washers. The joints between the boards be sealed using PVC adhesive tapes. The joints between the boards be sealed using PVC adhesive tapes.

3. REFRIGERANT PIPING INSULATION

Insulation of refrigerant piping shall be carried out with Nitrile Rubber material. The Nitrile Rubber shall be closed cell structure of minimum13mm thickness.

Application

- Clean the surface of the pipe which is to be insulated.- Select the size of the section and cut the section longitudinally along with length. The

cut shall be straight throughout the length.- Apply a thin layer of Adhesive on the surface of the Pipe and leave it to dry for 2-3

minutes.- Fix the insulation material after drying and both the surfaces shall be matched properly.- Apply self adhesive black cotton tape on both the longitudinal and circumferential joints.

4 FUSIBLE LINK FIRE DAMPERS


All supply / return air ducts of air handling units and return air openings shall be provided with approved fire dampers of at-least 1/2 hour fire rating. These shall be of approved make. The damper shall be fabricated of 16gauge GSS housing with blades formed out of 1.6 mm sheets. The damper shall be pivoted on both ends using chrome plated spindles in bronze bushes. The stop seals shall be provided on top and bottom of the damper housing. The damper blades shall be held in horizontal position using spring actuator bimetallic fusible link. the damper blades shall close in the event of fire by motor actuation capable of taking signal from the controller.

5 SUPPLY AND RETURN AIR GRILLS

Supply and return air grilles shall be of anodized extruded Aluminium construction with adjustable bars. Supply air grills shall be generally double deflection type backed with GI damper. The supply/return air grills being provided with removable key operated volume control dampers. Aluminium supply and return grills shall be powder coated and should have the color of client’s choice as per bill of quantities.

6 SUPPLY AND RETURN AIR DIFFUSERS

The supply air diffuser shall be provided with removable key operative volume control dampers. Aluminium supply and return air diffusers shall be powder coated and should have the colour of client’s choice or shall be extruded Aluminium. Supply/return air linear diffuser shall be Extruded Aluminium construction, square, rectangular, or round diffusers with flush fixed pattern or adjustable flow pattern. Diffusers for different spaces shall be selected in consultation with the Client/Consultants. Supply air diffusers may be equipped with fixed air-distribution grids, removable key-operated volume control dampers, and anti-smudge rings as per requirements of schedule of quantities.

7 FRESH AIR INTAKE AND EXTRACT LOUVERS

All the louvers shall be rain protection type and shall be fabricated from extruded aluminum section. The louvers shall additionally be provided with heavy duty expanded metal bird screen and Cowl. They shall be factory made with powder coating finish. The louvers shall be provided with control damper with lever for operation and control of fresh air.


TECHNICAL DATA TO BE FURNISHED WITH TENDER

DUCTABLE UNITSMake :.,Model : Capacity (TR) : Actual Capacity at design Conditions (TR) :Refrigerant evaporating temp in Foreinheat :

1.1 COMPRESSORSMake : Model : Compressor type : Speed (Operating) (RPM) :Speed (Maximum) (RPM) :Capacity at 44º FSuction and 130ºFCondensation at specified operating speed (TR) :Design suction temp. (Deg. F) :Capacity at design temp. (TR) :BHP consumed at operating conditions :Refrigerant used :Number of compressors :

1.2 COMPRESSOR - MOTOR:ManufacturerType of motor :Rated output (HP) :Starting current Amps. :Performance characteristics :c) Permitted No of Starts per Hour :d) Type of Cooling :No. of motors (No.) :

1.3 STARTER FOR COMPRESOR MOTOR:Manufacturer :Type of starter :Max starting current :Motor protection incorporated:

1.4 CONDENSER:Manufacturer :Condenser face area (mm) :Thickness of tubes (mm) :Material of tubes :Dia. of tubes (mm) :Fin material : Fin thickness : No. of fins/inch :Tube surface area (refrigerant side) (Sq. ft) : Fin surface area (air side) (Sq. ft) :No. of rows (No.) :Pressure drop (Ft) :


No. of condensers (each unit) (No.) : No of circuits (No.) :

1.5 CONDENSER FANS Manufacturer :Air Quantity (CFM) :Motor rating (IKW/BKW) :Fan dia. (mm) :No. of Fans (Nos) : Fan material :Noise Level (DB) :No. of blades (Nos) :

1.6 EVAPORATOR:Manufacturer :Model No. :Evaporator face area (mm) :Thickness of tubes (mm) :Material of tubes :Dia. of tubes (mm) : Fin material : Fin thickness :No. of fins/inch :Tube surface area (refrigerant side) (Sq. ft) : Fin surface area (air side) (Sq. ft) : No. of rows (No.) : Pressure drop (Ft) : No. of Evaporators (each unit) (No.) : No of circuits (No.) :

1.7 EVAPORATOR FANS Manufacturer :Air Quantity (CFM) : Motor rating (IKW/BKW) :Fan dia. (mm) : No. of Fans (Nos) :Fan material :Motor RPM :Noise Level (DB)

1.8 REFRIGERANT PIPING:Material for pipes :Thickness of pipe (mm) : Material of fittings :Make of expansion valve if provided :

1.9 GENERAL:Over all Dimension (M) :Length (mm) : Width (mm) : Height (mm) : Operating Weight (Kg) : Service Clearance Required (mm) :Noise Level of one Machine (db) :Noise Level (All Machine Working)


With Acoustical enclosure (db) :With out Acoustical enclosure (db) :Acoustical Enclosure (Give details) :

2.0 INSULATION:Manufacturer :

MaterialsDensity : Mean ‘K’ value at 50 deg C :

3.0 THERMOSTATS:Manufacturer/Model : Type (Snap acting, etc..) :Electrical Characteristics :Range :Differential/throttling range :

4.0 FILTERS : Manufacturer & Model :Air Quantity (CFM) :Filter material :Filter Area (Sq.Mt.) :No. of pleats (No.) :Flange material & thickness :Filtration level :Initial & Final pressure drop (mm) :Filters dimensions :Efficiency :

5.0 DAMPERS: (Make, Material & Gauge)Fire Dampers : Volume Control Dampers :

6.0 GRILLES/DIFFUSERS: (Make, Material & Gauge)Louvers : Grill’s : Diffusers :


LIST OF APPROVED MANUFACTURERS / NATURAL SOURCES OF

MATERIALS TO BE USED IN THE HVAC (AIR CONDITIONING) WORKS SUBJECT

TO THEAPPROVAL OF SAMPLES BY SBIIMS / CONSULTANT.

S.No. Material Name. Brand / Manufacturer / Recommended Make.1. CASSETTE AND HI WALL

UNITS.Blue Star / LG / Voltas / Carrier / Toshiba / Daikin / Mitsubishi /Samsung / O-General / Hitachi.

2. GI Sheets TATA / HSL / SAIL / NIPPON DENRO or approved equivalent.

3. Fire Damper Caryaire / AirMaster / Air Breeze / Ravistar or approved equivalent.

4. Vibration Isolators / FlexibleConnectors

Resistoflex / Dunlop or approved equivalent.

5. INSULATION / Fibre glass. UP Twiga / Kimmco / Owens corning or approved equivalent.

6. Power Cables CCI / ICC / Gloster / UCL or approved equivalent.7. Control Cables Finolex / Delton or approved equivalent.8. Aluminum Grilles Diffusers

/Linear GrillesCaryaire / Air Master / Air Breeze/SRIFABS or approved equivalent.

9. Filters Klenzaids / Airtech / Aerosol / Anfilco or approved equivalent.

10. Cooling Coils / Heating Coils Bluestar / Rohini / Ethos / Carrier / Jaypee / Coil Company / ZECO or approved equivalent.

11. Nitrile rubber Armaflex / vedoflex /AERO FLEX/ARMACELL or approved equivalent.

NOTE : The contractor shall use only above mentioned material or equivalent make to be approved by SBIIMS / Consultant. All other materials shall confirm to the specifications laid down. The tenderer shall take this into account while tendering rates / prices.

STANDARD RATINGS

I.S. 3696 Safety code for scaffolds and ladders

I.S. 660 Safety Code for Mechanical Refrigeration

I.S. 659 Safety Code for air conditioning

I.S. 3016 Code of Practice for Fire precautions in welding and cutting operations

I.S. 818 Code of practice for safety and health requirements in electrical and gas . welding and cutting operations.

I.S. 5216 Code for safety procedure and practice in electrical works


DECLARATION

The Vice president,SBI Infra Management Solutions Pvt. Ltd.,Amaravati Circle Office,2nd Floor, SBI Amaravati LHO Building,Gun foundry,Abids,Hyderabad – 500 001.

I/We have inspected the site SBI ONGOLE TOWN BRANCH NEW PREMISES SITUATED IN ONGOLE, PRAKASHAM DIST, ANDHRA PRADESH (Branch Code : 08999) and I/We have made me/ us fully acquainted with the local conditions in and around the sites of works and Lay out drawings of works, drawings of each items etc. complete. I/We hereby declare that I/ We have carefully gone through the conditions laid down in the Notice Inviting Tender, General notes, General Conditions of Contract, Special conditions, Schedule of approximate quantities and rates , Form of Agreement, General Specification, Approved manufacturers/ natural source of materials (i.e. all parts of Technical bid), Technical Specifications of schedule of quantities (i.e. all parts of Price bid), and clearly understood all the same and on the basis of the same I/ We have quoted our rates in the Schedule of Quantities/BOQ attached with the tender documents.

We accept all the terms and conditions of tender documents. We will abide by the technical specification mentioned in the tender. We here by undertake to use only specified material/ make as per the tender schedule. I/ We hereby declare that, in particular during execution of all works at site; it will be my/ our sole responsibility to strictly adhere to/ meticulously follow the General Specification, Approved manufacturers/ natural source of materials, Technical Specifications of schedule of quantities, all drawings of layout and items.

For any type of deviation (to any of above or subsequent instructions), it will be my/ our responsibility to obtain the written instruction of the Engineer-in-charge for the same failing which it shall be deemed that I have carried out any such deviations at my own and I shall be duty bound to replace the all deviated material/ works from the site at my/ our cost as well as I shall be liable to penalized by the employer as deemed fit and for all such loses made thereof, I/ we shall not have any right to arbitrate in any manner.

I/ We hereby declare that I/ We shall obtain necessary drawings of items from employer in time and also shall uniformly maintain such progress as may be directed by the employer to ensure completion of same within the target date/ time as mentioned in the tender document.

Date: Signature and seal of Contractor/ Tenderer

Witness:

1.

2.


SBI INFRA MANAGEMENT SOLUTIONS PVT. LTD., (SBIIMSPL), · 2019. 7. 22. · tender id amr201907022...

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Transcript of SBI INFRA MANAGEMENT SOLUTIONS PVT. LTD., (SBIIMSPL), · 2019. 7. 22. · tender id amr201907022...