SB Update Power Point) July 6 2010 (2)

8/7/2019 SB Update Power Point) July 6 2010 (2)

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1

School Board Meeting

July 6, 2010



Purpose

• Establish the background for Board discussion

through providing information about 4 options forhousing students from the Blacksburg Strand for

the 2010-2011 school year

• Identify a housing option for the Blacksburg Strandfor the 2010-2011 school year

• Establish the background for Board discussion

about a delay in school start date for the 2010-2011

school year

•Identify the calendar for the 2010-2011 school year

2



Summary of the Four Options• BMS facility houses grades 7-12 and grade 6 remains

at the respective elementary schools

• OCMS facility houses grades 9-12 and becomes thetemporary home for BHS; BMS facility houses

students in grade 6-8

• OCMS facility houses grades 6-8 and becomes the

temporary home for BMS; BMS facility houses grades

9-12 and becomes the temporary home for BHS• CMS facility houses grades 6-8 from Christiansburg

and grades 6 and 7 from Blacksburg; BMS facility

houses grades 8-12 in Blacksburg.3



BMS facility houses grades 7-12 and grade 6

remains at the respective elementary schools

• 47 portables at BMS

• Lose 2 PhysicalEducation and

Community Use Sports

Fields

4



BMS facility houses grades 7-12 and grade 6 remains

at the respective elementary schoolsCriteria Matrix BMS 7-12 6th Grade at Elem. Factor Associate Cost

Safety X √ Total Students 1729

Instructional program (Non Voc.) √- √ Less Capacity 1200

Transportation Cost √ √ Additional Students 529/144%

Transportation Time √ √ # of Mobiles 36-47/11

Food Services Program √ √ Purchase of Mobiles $2,444,000

Library/Media √ √ Lease of Mobiles $978,070

Additional Staffing Needs √ X Facilities Upgrades $25,000

Fine Arts √- √- Parking

Instructional Program (Vocational) √ X Science Labs $25,000

Family Issues √ √ Technology $259,000

Instructional Time √ √ School Nutrition $55,000

Technology √ √- Transportation

Keep Students in Blacksburg √ √ Relocate OCMS Staff Move the least number of students √ √ Moving teachers $103,500

Keep 9-12 and 6-8 together X X Overtime services $40,000

Extracurricular √- √

Traditional High School Schedule √ NA Moving Cost $44,000

Doesn’t disrupt middle school X X

Ready by September 6, 2010 ? √- Total Cost Purchase $2,995,500

Cost to provide option X X Total Cost Lease $1,529,5705



OCMS facility houses grades 9-12 and

becomes the temporary home for BHS; BMS

facility houses students in grade 6-8

• 29 Mobile Units

• Loss of 2 outdoorPhysical Education

fields (all field space)

currently used byschools, parks and

recreation and the

community at large

6



OCMS facility houses grades 9-12; BMS facility

houses students in grades 6-8

Criteria Matrix BHS 9-12 @ OCMS Factor Associate CostSafety X Total Students 1117

Instructional program (Non Voc.) X Less Capacity 775

Transportation Cost X Additional Students 342/144%/74%

Transportation Time X # of Mobiles 29

Food Services Program X Purchase of Mobiles $1,508,000

Library/Media √- Lease of Mobiles $603,490

Additional Staffing Needs √ Facilities Upgrades $250,000

Fine Arts X Parking $100,000

Instructional Program (Vocational) √ Science Labs $100,000

Family Issues X Technology $187,000

Instructional Time √ School Nutrition $450,000

Technology X Transportation $146,910

Keep Students in Blacksburg X Relocate OCMS Staff $34,500

Move the least number of students X Moving teachers $76,500

Keep 9-12 and 6-8 together √ Overtime services $20,000

Extracurricular X

Traditional High School Schedule √ Moving Cost $30,000

Doesn’t disrupt middle school √

Ready by September 6, 2010 X Total Cost Purchase $2,902,910

Cost to provide option X Total Cost Lease $1,998,400

7



OCMS facility houses grades 6-8 and becomes the

temporary home for BMS; BMS facility houses grades

9-12 and becomes the temporary home for BHS.

• 12 mobile units

• Loss of ½ of one majoroutdoor playing field

8



OCMS facility houses grades 6-8;

BMS facility houses grades 9-12Criteria Matrix BMS @OCMS Factor Associate Cost

BHS 9-12 @BMS BMS @ OCMSSafety √- Total Students 1117 883

Instructional program (Non Voc.) √ Less Capacity 1200 775

Transportation Cost X Additional Students 0 108/114%/93%

Transportation Time X # of Mobiles 4 10-12

Food Services Program X Purchase of Mobiles $208,000 $520,000

Library/Media √- Lease of Mobiles $83,240 $208,100

Additional Staffing Needs √ Facilities Upgrades $150,000

Fine Arts √ Parking $130,000


Family Issues X Technology $100,000

Instructional Time √ School Nutrition $450,000

Technology X Transportation $146,910

Keep Students in Blacksburg X Relocate OCMS Staff $34,500Move the least number of students X Moving teachers $76,500 $54,000

Keep 9-12 and 6-8 together √ Overtime services $5,000 $15,000

Extracurricular √-

Traditional High School Schedule √ Moving Cost $24,000 $24,000

Doesn’t disrupt middle school √-

Ready by September 6, 2010 √- Total Purchase Cost $1,962,910

Cost to provide option X Total Lease Cost $1,526,250



CMS facility houses grades 6-8 from Christiansburg

and grades 6-7 from Blacksburg,

BMS facility houses grades 8-12 in Blacksburg

12 mobile units at CMS

No field space lost

10



CMS facility houses grades 6-8 from Christiansburg

and grades 6-7 from Blacksburg,

BMS facility houses grades 8-12 in Blacksburg

12 mobile units at BMS

No field space lost

11



CMS facility houses grades 6-8 from Christiansburg and grades

6-7 from Blacksburg, BMS facility houses 8-12 in BlacksburgCriteria Matrix BHS 8-12/CMS 6-7 Factor Associate Costs

BHS 8-12 @BMS BMS 6-7 @CMS

Safety √ Total Students 1412 1410

Instructional program (Non Voc.) √ Less Capacity 1200 1200

Transportation Cost X Additional Students 212/118% 210/118%

Transportation Time X # of Mobiles 12-14 12-14

Food Services Program √ Purchase of Mobiles $624,000 $624,000

Library/Media √ Lease of Mobiles $249,720 $249,720

Additional Staffing Needs √ Facilities Upgrades

Fine Arts √ Parking $130,000


Family Issues X Technology $43,000 $43,000

Instructional Time √ School Nutrition

Technology √ Transportation $146,910

Keep Students in Blacksburg X Relocate OCMS Staff

Move the least number of students √ Moving teachers $85,500 $45,000

Keep 9-12 and 6-8 together X Overtime services $5,000 $5,000

Extracurricular √-

Traditional High School Schedule √ Moving Cost $30,000 $20,000

Doesn’t disrupt middle school X

Ready by September 6, 2010 √ Total Purchase Cost $1,826,410

Cost to provide option √ Total Lease Cost $1,077,85012



Data Related to Moving OCMS Programs

• Number of students to relocate:

Phoenix- maximum of 12

Independent Secondary- 70

Rivendell- 39 (includes 4 students in pregnant teens program)

• Number of staff to relocate:

Phoenix- 2

ISS- 10Rivendell- 11

• Minimum number of rooms needed:

Phoenix-2

ISS- 6 (includes office area)Rivendell- 6 (includes office area) plus CTE space for Culinary Arts kitchen and Building Trades

• Challenges to relocating Phoenix, ISS and Rivendell:

Transportation

Family Issues

CTE space for Culinary Arts and Building Trades13



Relocation of Additional Staff and Community

Programs Currently Housed at OCMS• Office space needed for 29 MCPS staff currently

located at OCMS

• Additional MCPS Programs to relocate:

Weight room for CHS football

GED classroom spaceRobotics

Student Records

• Community programs currently using OCMS:Safe Haven

Sweet Adelines

14



15

Enrollments

SCHOOLGRADE

6

GRADE

7

GRADE

8

GRADE

9

GRADE

10

GRADE

11

GRADE

12 TOTAL

BMS

(capacity

1200) 271 317 295 883

BHS(capacity

1216) 330 284 246 257 1117

CMS

(capacity1200) 256 279 287 822

OCMS

(capacity

775) 106



Summary of Criteria MatrixCriteria Matrix BMS 7-12 6th at Elem. OCMS 9-12 OCMS 6-8/9-12 BMS CMS 6-8/BMS 8-12

Safety X √ X √- √

Instructional program (Non Voc.) √- √ X √ √

Transportation Cost √ √ X X X

Transportation Time √ √ X X X

Food Services Program √ √ X X √

Library/Media √ √ √- √- √

Additional Staffing Needs √ X √ √ √

Fine Arts √- √- X √ √

Instructional Program

(Vocational)

√ X √ √ √

Family Issues √ √ X X X

Instructional Time √ √ √ √ √

Technology √ √- X X √

Keep Students in Blacksburg √ √ X X X

Move the least # of students √ √ X X √

Keep 9-12 and 6-8 together X X √ √ X

Extracurricular √- √ X √- √-

Traditional H. S. Schedule √ NA √ √ √

Doesn’t disrupt middle school X X √ √- X

Ready by September 6, 2010 ? √- X √- √

Cost to provide option X X X X √16

S f C i



Summary of Cost Estimates

17

OPTION 1 OPTION 2 OPTION 3 OPTION 4

DESCRIPTIONBHS 7-12 @

BMSBMS Grade6 @ Elem.

BHS 6-8 @BMS

BHS 9-12 @OCMS

BHS 9-12 @BMS

BMS 6 -8 @OCMS

BHS 8-12@ BMS

BMS 6& 7@ CMS

Total Students 1729 271 883 1117 1117 883 1412 1410

Less: Capacity 1200 1200 775 1200 775 1200 1200

=Additional Students 529 0 342 0 108 212 210

Percent of Capacity 144% 74% 144% 93% 144% 118% 118%

# of Mobiles 36-42 11 29 4 10-12 12-14 12-14

Purchase of Mobiles $1,872,000 $572,000 $0 $1,508,000 $208,000 $520,000 $624,000 $624,000

Lease Cost of Mobiles $749,160 $228,910 $603,490 $83,240 $208,100 $249,720 $249,720

Facilities Upgrades $25,000 $250,000 $150,000

Parking $100,000 $130,000 $130,000

Science Labs $25,000 $100,000 $25,000 $25,000

Technology $226,000 $33,000 $187,000 $100,000 $43,000 $43,000

School Nutrition $45,000 $10,000 $450,000 $450,000

Transportation $146,910 $146,910 $146,910

Relocate OCMSStaff $34,500 $34,500

Moving Teachers $94,000 $9,000 $76,500 $76,500 $54,000 $85,500 $45,000

Overtime Costs $20,000 $20,000 $20,000 $5,000 $15,000 $5,000 $5,000

Moving Costs $24,000 $20,000 $30,000 $24,000 $24,000 $30,000 $20,000

Total Purchase Cost $2,995,500 $2,902,910 $1,962,910 $1,826,410

Total Lease Cost $1,529,570 $1,998,400 $1,526,250 $1,077,850



Recommendation(s) – Housing option(s)

for students in the

Blacksburg strand

18



Calendar : September 7th as the first

day for students

19

• No negative impact on academic progression

• Change in employee start date from August 11, 2010 - August 30, 2010

• Change in school start date from August 18, 2010 – September 7, 2010

• Reduction of winter break from 10 days to 7 days

• Reduction in semester break:

•From: 1 Holiday coupled with 2 Professional Dev. days

•To: 1 Professional Dev. Day at the end of the semester

• Change in last day of school from May 27, 2011 to June 10, 2011 (without any

inclement weather days)

• Change in number of Work/Staff Dev. days from 1 day to 2 days after the end of

school



August 30th as the

first day for students• No negative impact on academic progression

• Change in employee start date from August 11, 2010 - August 23, 2010

• Change in school start date from August 18, 2010 – August 30, 2010


• Reduction of spring break from 3 days (Thu, Fri, & Mon) to 2 days (Fri & Mon)


• From: 1 Holiday coupled with 2 Professional Dev. days

• To: 1 Professional Dev. Day after the end of the semester

• Change in last day of school from May 27, 2011 to June 2, 2011 (without any inclement

weather days)

• Change in number of Work/Staff Dev. days from 1 day to 2 days after the end of school

20



Calendar: August 23rd as the first

day for students• No negative impact on academic progression

•

Change in employee start date from August 11, 2010 - August 18, 2010

• Change in school start date from August 18, 2010 – August 25, 2010



• From: 1 Holiday coupled with 2 Professional Dev. days

•To: 1 Professional Dev. Day after end of the semester

• Addition of 1 Professional Dev. Day during Parent Teacher conference week in

April

• Change in last day of school from May 27, 2011 to June 1, 2011 (without anyinclement weather days)

21



Next Steps

• Press Release

• Advise all impacted communities, students,parents and staff of changes in student

housing assignment• Advise all stakeholders of any change in the

school calendar for 2010-2011

• Begin implementation of housing for

Blacksburg strand

22



23

School Board Meeting

July 6, 2010

SB Update Power Point) July 6 2010 (2)

Documents

Transcript of SB Update Power Point) July 6 2010 (2)