SATELLITE PLANNING GUIDE - CRF · Overview This guide is designed to assist companies sponsoring a...

October 11-15, 2015 San Francisco, CA I The Moscone Center

SATELLITE PLANNING GUIDETCTCONFERENCE.COM

BREAKFAST MEETING PRESENTATION THEATER PROGRAM EVENING PROGRAM

SATELLITE PLANNING GUIDE

TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2015 2

Overview

This guide is designed to assist companies

sponsoring a Breakfast Meeting, Presentation

Theater Program, or Evening Program in

planning and conducting their programs at

TCT 2015. Included in this guide are specifics

pertaining to logistical management,

promotion opportunities, and important

deadlines to ensure a successful satellite

program.

If you have any questions or would like

more information, please contact:

Tara DoneganProgram Project Manager, Industry Relations

CRF Center for Education

Cardiovascular Research Foundation

Tele: 646-582-6588

Fax: 646-434-4713

Email: [email protected]

Table of Contents

Faculty Information ................................................................................................................................................3-4

Utilizing TCT Faculty .............................................................................................................................................. 3

Utilizing Non-TCT Faculty..................................................................................................................................... 3

Faculty Conflicts ...................................................................................................................................................... 3

Honoraria .................................................................................................................................................................... 3

Speaker Ready Room ............................................................................................................................................4

- Speaker Ready Room Hours ............................................................................................................................4

Logistical Information ...........................................................................................................................................5-8

Audiovisual ................................................................................................................................................................. 5

- Session Recording: MP4 Video File or DVD ............................................................................................... 5

Badge Policies ..........................................................................................................................................................6

Program Agendas ....................................................................................................................................................6

Food and Beverage ................................................................................................................................................. 7

Housing ........................................................................................................................................................................ 8

Room Setup ............................................................................................................................................................... 8

Signage ........................................................................................................................................................................ 8

Satellite Program Registration ..............................................................................................................................9

Advance Registration (Pre-registration) ........................................................................................................9

On-site Registration ................................................................................................................................................9

Lead-Retrieval Systems .........................................................................................................................................9

Post-meeting Reporting .......................................................................................................................................9

Promoting a Satellite Program .......................................................................................................................10-14

Promotion by CRF ................................................................................................................................................. 10

Attendance .............................................................................................................................................................. 10

Pre-meeting Promotion ...................................................................................................................................... 10

On-site Promotion ..................................................................................................................................................11

- Satellite Symposia Kiosks .................................................................................................................................11

- Satellite Symposia Agenda Wall .....................................................................................................................11

Promotion by the Sponsoring Company .......................................................................................................12

- Satellite Symposia Guide ..................................................................................................................................12

- TCT Pre-registration List ..................................................................................................................................12

- Marketing Pieces .................................................................................................................................................12

- Promotional Approval .......................................................................................................................................12

- Daily Bag ................................................................................................................................................................12

- TCTMD .....................................................................................................................................................................13

- Enduring Material Options from MedReviews ..........................................................................................13

Official TCT Publications ..................................................................................................................................... 14

- TCT Daily ................................................................................................................................................................ 14

- Cardiology Today’s Intervention ................................................................................................................... 14

- Sponsored Supplements and Monographs .............................................................................................. 14

Important Deadlines .................................................................................................................................................15



Faculty Information

The sponsoring company or its organizing

agency is responsible for confirming

presenters and communicating important

information about the program directly to

the presenters.

• Breakfast Meetings generally have

between two and four presenters,

including a program chair.

• Presentation Theater Programs

generally have between two and four

presenters, including a program chair.

• Evening Programs generally have

between four and eight presenters,

including a program chair.

Utilizing TCT FacultyTCT faculty may be invited to speak at a

program, and there is no limit to the

number of TCT faculty included in a satellite

program. Please note that housing

arrangements for TCT faculty are made by

CRF. You may find a list of TCT faculty at:

http://www.crf.org/tct/about-tct/faculty

Utilizing Non-TCT Faculty

While satellite sponsors are not required

to use TCT faculty, CRF is not responsible

for any costs associated with non-TCT

faculty participation in a satellite program,

including but not limited to travel,

housing, TCT registration fees, and

incidentals.

Faculty ConflictsThe Cardiovascular Research Foundation

requests that TCT faculty not commit to

conflicting speaking engagements.

Whenever possible, the Cardiovascular

Research Foundation will notify the

sponsoring company or its organizing

agency of any scheduling conflicts.

However, the Cardiovascular Research

Foundation is neither required to nor

responsible for notifying sponsoring

companies or their organizing agencies

of faculty conflicts or for resolving

scheduling conflicts.

HonorariaAlthough not mandatory, it is an industry

standard to pay honoraria to satellite

program presenters. On average, satellite

program chairs are compensated $2,500,

and other presenters are typically

compensated $1,500 for their

participation. Sponsoring companies

are required to compensate presenters

directly, regardless of whether the

presenter is a TCT faculty member.



Speaker Ready RoomOne of the keys to a successful satellite

program is ensuring that slide presentations

run properly during the live program.

Therefore, presenters must visit the Speaker

Ready Room well in advance of their

presentation to allow for sufficient time to

review slides (times noted below).

Breakfast Meeting presenters must visit

the Speaker Ready Room one day prior to

the Breakfast Meeting. Speakers may not

download their presentations in the

meeting room or use their own laptops.

Presentation Theater Program presenters

must visit the Speaker Ready Room one

day prior to or at least four hours prior

to the Presentation Theater Program.

Speakers may not download their

presentations in the meeting room or use

their own laptops.

Evening Program presenters are required

to visit the Speaker Ready Room at least

four hours prior to their Evening Program.

After this time the presentation will have

to be provided at the Hilton San Francisco

Union Square Satellite Speaker Ready

Room one (1) hour prior to their

Evening Program.

The Speaker Ready Room is located in the

Moscone North Lobby and may be visited

during the following dates and hours:

Speaker Ready Room Hours**

Sunday, October 11 6:30 am-7:00 pm

Monday, October 12 6:30 am-6:30 pm

Tuesday, October 136:30 am-6:30 pm

Wednesday, October 14 6:30 am-6:30 pm

Thursday, October 15 6:30 am-3:00 pm

** Times subject to change

Please note the following presentation

format instructions:

• Microsoft Office PowerPoint (PPT and

PPTX formats) with linked or

embedded videos will be accepted

• Only fonts standard with Microsoft

Office may be used

• All original video files, even if

embedded, must be submitted

• Videos must be saved in one folder;

subfolders are not permitted

Please note that if a presentation is not

uploaded in the Speaker Ready Room at

least four hours prior to the presentation

time (or the day before if you have one of

the first presentations in the morning), the

presentation may not be properly recorded

or included in any media distributed after

the show (eg, DVDs or online distribution

of the session’s content).

Faculty Information



Logistical Information

Audiovisual

BREAKFAST MEETING

PRESENTATION THEATER PROGRAM

Standard audiovisual (AV) setup is

included in the Breakfast Meeting and

Presentation Theater Program application

fee, which includes:

• LCD projector

• Front screen projection

• A computer on the podium to

advance slides

• Podium with microphone

• Head table microphones (max 6)

• One audience microphone for Q&A

• Technical support

All Breakfast Meeting and Presentation

Theater Program rooms will be networked

with the Speaker Ready Room.

Additional AV equipment and services

such as videotaping may be ordered

through PSAV. For additional information,

including pricing, please contact:

Ricky RodriguezAllied Sales Manager, PSAV® -

Premier Global Events

925 Freeport Parkway, Suite 100

Coppell, TX 75019

Tel: 214-210-8011

Fax: 855-834-6223


EVENING PROGRAM

The sponsoring company is responsible

for the audiovisual (A/V) needs for their

evening program (including power,

networking, labor, etc). Please contact

PSAV to make audio-visual arrangements.

It is strongly advised that A/V be ordered

by September 11, 2015.

Drew Lanning Senior Sales Manager

PSAV

Tel: 415-403-2199


Session Recording: Recordings of your session are available

through OVATION. Please complete the

online quote form to receive an estimate

for options on session recordings.

http://live.ovationevents.com/capture/

* For more information, please contact

Amanda Eaves at 615-333-3939 or

[email protected].



BREAKFAST MEETING

All persons associated with a Breakfast

Meeting, including presenters, organizers,

and employees of the sponsoring

company, are required to wear a TCT

badge to grant them admission into the

convention center.

“Breakfast Meeting Only” badges will be

available in the rare instance that

someone is not registered for TCT

(eg, non-TCT faculty or medical education

staff member). These badges are clearly

marked and will not grant access to any

other areas within the convention center.

Those wishing to attend sessions in

addition to the Breakfast Meeting must

register for TCT and pay appropriate

registration fees. There is a limit of ten

Breakfast Meeting Only badges per

sponsoring company.

A list of names, degrees (if applicable),

emails, and affiliations for Breakfast

Meeting badges must be submitted via

email to Tara Donegan at [email protected]

by September 18, 2015.


All persons associated with a Presentation

Theater Program, including presenters,

organizers, and employees of the

sponsoring company, are required to

wear a TCT badge to grant them

admission into the convention center.

Up to ten “TCT Daily” badges (for day of

your program only) will be granted at no

additional cost in the rare instance that

someone is not registered for TCT

(eg, non-TCT faculty or medical education

staff member). A list of names, degrees

(if applicable), and affiliations for the

badges must be submitted via email to

Tara Donegan at [email protected] by

September 18, 2015.

EVENING PROGRAM

For an Evening Program, presenters,

organizers, and employees, are not

required to wear a TCT badge, as the

events will be held at the Hilton San

Francisco Union Square. However,

attendees will be encouraged to bring

their badges in order to expedite

the registration process.

Program AgendasProgram agendas must be submitted

to the Cardiovascular Research

Foundation by August 3, 2015.

Agendas submitted after that date

will not be included in the TCT

Satellite Symposia Guide but will

be posted on the TCT conference

website, www.tctconference.com.

Program agendas must be

submitted through our online

agenda system. Once sponsors

enter the agenda and click “submit,”

the agenda will be sent to CRF for

review. A link to the online system

and your login credentials will be

provided by CRF.

Upon approval by CRF, the

agenda will be published on the

TCT conference website,

www.tctconference.com. The online

agenda submission site can be

accessed at industry.crf.org. In

order to create your program in the

online agenda system, you will

need to enter your username and

password that will be provided to

you by email. If you are unable to

locate your username and

password, please contact Tara

Donegan at [email protected].

Badge Policies




Food and Beverage


BREAKFAST MEETING

A continental breakfast is included in the

Breakfast Meeting application fee. This

includes coffee, tea, fruit juices, and

breakfast pastries (the Cardiovascular

Research Foundation reserves the right to

make minor adjustments to the menu).

Additional menu items may be ordered

through the official convention center

caterer. Breakfast will be served each

morning at 6:30 am. If you intend to order

additional menu items, the convention

center requires that all menus be ordered

by September 18, 2015, and finalized ten

business days prior to the Breakfast

Meeting. For additional information,

including pricing, please contact:

Robert DuncanExhibitor Sales & Marketing Manager

SAVOR . . . San Francisco at

The Moscone Center

Catering | Concessions | Special Events

Tel: 415-267-6427

Fax: 415-974-4074



Included in the application fee for lunchtime

Presentation Theater Programs are 200

boxed lunches. The menu will be selected by

the Cardiovascular Research Foundation

and will be shared with the sponsoring

companies at a later date. Sponsoring

companies have the option to upgrade or

enhance the menu but will be responsible

for the upgraded/enhanced menu costs. If

ordering additional menu items, the

convention center requires that all menus be

ordered by September 18, 2015, and

finalized ten business days prior to the

Presentation Theater Program. For

additional information, including pricing,

please contact:

Robert DuncanExhibitor Sales & Marketing Manager

SAVOR . . . San Francisco at

The Moscone Center

Catering | Concessions | Special Events

Tel: 415-267-6427

Fax: 415-974-4074


EVENING PROGRAM

Sponsoring companies may host a cocktail

reception and/or dinner reception up to

30 minutes preceding an Evening Program

inside their assigned program space.

Arrangements for food and beverage

orders should be made directly with the

Hilton San Francisco Union Square. It is

strongly advised that food and beverage

be ordered by September 11, 2015.

To make catering arrangements,

please contact:

Irene MakEvent Manager

Hilton San Francisco Union Square

Tel: 415-202-7765


Please be aware that food and beverage

for evening programs is not covered in

the application fee and will be billed to

you directly by the hotel.



HousingHousing arrangements may be made

through the official TCT Housing Bureau,

Convention Management Resources

(CMR), and can be made online when

registering for TCT. Sponsoring

companies with representatives who

are not registered for TCT but require

housing should contact Noelle Moss at

[email protected] or 415-979-2231.

Room Setup

BREAKFAST MEETING

Breakfast Meeting rooms are set up

with one head table, one podium, and

theater-style seating for approximately

100 attendees. This setup maximizes

attendance and may not be adjusted.

Breakfast Meeting rooms cannot

accommodate tables for product displays

or demonstrations. Due to security issues,

sponsoring companies will not have

access to Breakfast Meeting rooms until

6:00 am on the day of the meeting.



Presentation Theater Program rooms are

set up with one head table, one podium,

and theater-style seating for approximately

200 attendees. This setup maximizes

attendance and may not be adjusted.

Presentation Theater Program rooms

cannot accommodate tables for product

displays or demonstrations. Due to security

issues, sponsoring companies may access

the Presentation Theater Program room 30

minutes prior to the start of the program.

EVENING PROGRAM

Room setup may be customized to meet

the needs of the Evening Program;

however, any food and beverage ordered

must be contained within the assigned

room (eg, reception and/or dinner). The

standard setup is typically composed of

half rounds. Sponsoring companies or

their organizing agency should work

directly with the Hilton San Francisco

Union Square in conjunction with PSAV to

confirm room setup. Sponsors may access

the room three hours prior to the start of

their program.

Please contact Irene Mak and

Drew Lanning by September 11, 2015,

to confirm your room setup.

Irene MakEvent Manager

Hilton San Francisco Union Square

Tel: 415-202-7765


Drew Lanning Senior Sales Manager

PSAV

Tel: 415-403-2199


Signage

BREAKFAST MEETING



agency is responsible for providing one

28” x 44” sign to be placed outside the

meeting room and one 22” x 28” sign to be

placed on the “Satellite Symposia Agenda

Wall” (see page 11 for details). Easels will be

provided by the Convention Center. Signs

for Breakfast Meetings and Presentation

Theater Programs placed elsewhere in the

convention center are prohibited (with the

exception of the commercial supporter’s

booth) and will be removed and discarded.

Signs do not require approval by the

Cardiovascular Research Foundation nor

does the TCT logo need to appear on the

sign. Directional signs to the Breakfast

Meeting and Presentation Theater Program

rooms are produced and placed by the


throughout the convention center.

EVENING PROGRAM


agency is responsible for providing one

28” x 44” sign to be placed outside the

meeting room (easels will be provided by

the hotel) and one 22” x 28” sign to be

placed on the “Satellite Symposia Agenda

Wall” (see page 11 for details). No other

promotional items are authorized to be

placed outside of the assigned Evening

Program room. CRF will provide directional

signage only.

CMR, the official TCT Registration Bureau,

will manage registration for all TCT satellite

programs. The registration process will

include pre-program and on-site

registration, and post-program reporting.



Advance Registration (Pre-registration)Physicians and allied health professionals

will be prompted to register for satellite

programs when they register for

TCT 2015 in early August 2015. Industry

professionals will not be permitted to

pre-register for satellite programs.

Attendees registering online will be

directed to the complete satellite program

schedule and can register for programs of

interest with a simple mouse click.

Additionally, those attendees who have

already registered for the meeting will

receive email notifications from CMR with

a link to the online satellite program

registration page encouraging them to

register for satellite programs.

In early August 2015, the contact listed on

the sponsoring company’s application will

receive a link and login credentials to

CMR’s registration reporting portal. This

reporting portal will allow sponsors

on-demand access to the list of registered

attendees for their satellite program. The

sponsoring company will also receive this

list directly from CMR every Friday

starting in early August 2015. The reports

will include the following attendee

information:

• Name

• Affiliation

• Mailing address

• Phone

• Email

IMPORTANT: These weekly reports are provided purely for informational purposes only. No other uses are permitted. Per the Cardiovascular Research Foundation’s policy, these reports/lists cannot be gifted, sold, traded, or otherwise shared with any other company, entity or person. Names and contact details may not be entered into a database or distribution list for future uses.

On-site RegistrationCMR will continue to collect registrations

for satellite programs on-site at TCT, at

the TCT Attendee Registration Desk, and

at self-registration kiosks located in the

convention center until the day of the

satellite program.

Lead-Retrieval SystemsSponsoring companies are entitled to

lead-retrieval systems (number of systems

noted below) on-site to track satellite

program attendance. Satellite sponsors will

be responsible for the on-site operation of

lead-retrieval systems. The tracking

systems will require at least one person per

system to scan badges as registrants arrive

for the satellite program. Satellite sponsors

will be responsible for the cost of the

lead-retrieval system if lost or not returned.

The systems are battery operated and do

not require electricity.

• Breakfast Meeting sponsors will

receive two lead-retrieval systems

• Presentation Theater Program

sponsors will receive two

lead-retrieval systems

• Evening Program sponsors will receive

four lead-retrieval systems

Pickup and Drop-off

• Breakfast Meeting sponsors may

pick up the lead-retrieval systems (2)

at 6:00 am at the Lead-Retrieval Desk

at TCT Registration in the Moscone

South Lobby and are responsible for

dropping-off the systems at the same

location between 8:00 am-8:30 am.

• Presentation Theater Program

sponsors may pick up the

lead-retrieval systems (2) at 11:00 am

at the Lead-Retrieval Desk at TCT

Registration in the Moscone South

Lobby and are responsible for

dropping-off the systems at the

same location within one hour of

the end of their program.

• Evening Program sponsors may

pick up the lead-retrieval systems (4)

by 5:00 pm at the Lead-Retrieval Desk

at TCT Registration in the Moscone

South Lobby and are responsible for

dropping-off the lead-retrieval systems

at the same location by 8:30 am the

following morning.

Post-meeting ReportingA complete list of satellite program

attendees collected from the lead-retrieval

systems will be provided to the sponsoring

company or organizing agency two

business days after the close of TCT via

email. Additionally, all sponsoring

companies or their organizing agency will

receive a comprehensive report seven

business days from the close of the meeting

via email. This report will contain a list of:

• Those who pre-registered for the

satellite program and attended

• Those who pre-registered for the

satellite program but did not attend

• Those who registered for the

satellite program on-site

For additional information or to order

additional lead-retrieval machines,

please contact:

Brian RoyLead Retrieval Administrator

Convention Management Resources, Inc.

Tel: 415-979-2224


Registration for Satellite Programs



Promotion by CRFThe Cardiovascular Research Foundation

promotes the satellite program schedule

through several methods prior to and

on-site at TCT.

AttendanceWhile CRF makes every effort to

promote and encourage attendees

to attend your satellite program, CRF

cannot guarantee attendance. It is the

sponsoring company’s responsibility to

create awareness of its program at TCT

through pre-meeting mailings and on-site

promotions to draw attendees to their

satellite program.

Pre-meeting PromotionSatellite Symposia Guide

The Satellite Symposia Guide is a

brochure that includes a complete listing

of all satellite programs and includes each

satellite program’s agenda (assuming

the agenda has been submitted to the

Cardiovascular Research Foundation and

has been approved), the invited faculty,

and the location of each of the satellite

programs. The Satellite Symposia Guide is

disseminated at the registration counters

on-site at TCT and distributed at the

satellite symposia kiosks and in the TCT

daily bags. Please see Promotion by the Sponsoring Company for information

about additional advertising opportunities

in the Satellite Symposia Guide. Also

included in the Satellite Symposia Guide

is a registration mechanism instructing

attendees on how to register for satellite

programs (online and email).

E-blast – Website – TCT App

The Cardiovascular Research Foundation

will also e-blast the satellite program

schedule to over 70,000 prospective and

confirmed attendees of TCT at least three

times prior to TCT. In addition, satellite

program schedule will be included online

at www.tctconference.com and listed in

the official TCT Events app.

Promoting a Satellite Program



Onsite PromotionSatellite Symposia Kiosks

Brochures promoting satellite programs

may be placed at official satellite symposia

kiosks located in several strategic places

throughout the convention center. In

compliance with ACCME guidelines,

distributing industry-sponsored meeting

information in any other location in the

convention center is strictly prohibited

with the exception of in the sponsoring or

supporting company’s booth.

Sponsoring companies or their

organizing agency may send 500

brochures for distribution at the satellite

symposia kiosks beginning on September

8, 2015, for arrival on or before October 1, 2015, to the address below.

All boxes must be labeled:

Freeman – Show Management MaterialCRF Transcatheter

Cardiovascular Therapeutics

Hold for TCT 2015 – Satellite Symposia Kiosk

C/O FREEMAN

245 S. Spruce Ave., Suite 100

S. San Francisco, CA 94080

Satellite Symposia Wall

To enhance awareness of your satellite

program, we have created a Satellite

Symposia Wall. The wall will be located

in the convention center in the Moscone Lower Level North-South Concourse, outside Hall D, and you will be able to

add a 22” x 28” sign for each satellite

program the day before its occurrence.

Please note that each day’s signs will be

removed at the end of that day. Signs

should be created on poster board (or

another light substrate) and will be affixed

to the Satellite Symposia Wall with Velcro

by staff.

• Signs for the Symposia Wall may

be no larger than 22” x 28.” Any

size larger will NOT be placed,

as the structure won’t be able to

accommodate it.

• Clients not printing through the

official TCT Decorator, Freeman, or

not delivering in advance to Freeman,

will need to deliver their 22” x 28”

sign to the Information Booth located

in the Moscone South Lobby starting

on October 11th. The sign should be

labeled “For TCT 2015 Symposia Wall.”

Please note that signs will not be

immediately placed. Signs delivered

will be placed by the end of that day.

• If the sign is needed for your event,

you will be responsible for removing it

from the wall and placing it outside of

your program room. CRF will not be

responsible for this.

• Each morning and evening, the

Symposia Wall will be reviewed and

any past program signs will be

removed and thrown away.

We strongly encourage you to ship this

sign in advance to TCT to the address

below. Please note the shipping deadlines.

Advanced Shipping

For advanced shipping, signs must arrive

on or before October 1, 2015. All boxes

must be labeled:

Freeman – Show Management MaterialCRF Transcatheter


Hold for TCT 2015 – Satellite Symposia Kiosk

C/O FREEMAN

245 S. Spruce Ave., Suite 100

S. San Francisco, CA 94080

Direct to Show Site

Freight will be accepted on or after

October 9, 2015. Shipments delivered

before this date will be refused and

retuned to sender. All boxes must

be labeled:

The Moscone CenterCRF Transcatheter


C/O Freeman

Show Management – Satellite Symposia Kiosk

The Moscone Center

747 Howard Street

San Francisco, CA 94103

Please note that CRF will not provide

signs for the Satellite Symposia Wall.

Signs for the Satellite Symposia Wall

are the responsibility of the sponsoring

company.




Promotion by the Sponsoring CompanyAlthough the Cardiovascular Research

Foundation promotes all scheduled

satellite programs, sponsoring companies

and their organizing agencies are strongly

encouraged to promote satellite programs

independently, as creating awareness

does have an impact on attendance.

There are a variety of ways

to accomplish this.

Satellite Symposia Guide

Sponsoring companies may advertise

in the Satellite Symposia Guide. The

cost of placing a four-color 8.5” x 11”

advertisement in the Satellite Symposia

Guide is as follows:

• $6,500 for one advertisement

• $10,000 for two advertisements

• $15,000 for three advertisements

Advertisements must be approved by the

Cardiovascular Research Foundation and

must be sent via email to Tara Donegan at

[email protected] by September 9, 2015.

Payments must be received prior to

this date.

TCT Pre-registration List

Satellite sponsors may be promoted by

mailing a marketing piece to the TCT

pre-registration list. Included in the

application fee, the TCT pre-registered

list will be provided for one-time use.

The list will be sent four weeks prior to

the conference via email to sponsoring

companies or their organizing agency as

an Excel spreadsheet. The list includes

mailing addresses only for pre-registered

physicians and healthcare providers

(industry representatives are excluded)

and contains approximately 2,500-3,000

names (subject to change). The list is

seeded and companies who mail to the

list more than once will be billed

$3,500 for each use.

Marketing Pieces

Marketing materials must include

registration details. Attendees may

register for satellite programs by visiting

the website:

www.tctconference.com/satelliteprograms

The TCT logo must be included on

marketing pieces promoting the

satellite program, except for signage.

Logos may be downloaded online:

http://www.crf.org/tct/about-tct/

resources

The TCT logo may be anywhere on the

printed piece, but the phrase “A Breakfast

Meeting at”, “A Presentation Theater

Program at” or “An Evening Program at”

must be placed directly above the TCT

logo (see example below). The logo may

not be altered in any way.

Marketing materials should instruct

attendees wishing to register by email to

include their name, contact information,

and the program for which they are

registering. The mandatory information to

be included in order for your brochure to

be approved includes:

• Title of meeting

• Location

• Date

• Time

• CME statement for meetings

supported through an educational

grant (if applicable)

• Faculty

• TCT logo (as described herein)

• Registration details (as described

herein)

Promotional Approval

Advertisements, brochures, flyers, and

postcards must be approved by the


before printing. Submissions must be sent

via email as PDF attachments with page

divisions clearly defined to Tara Donegan

at [email protected] by August 28, 2015.

Daily Bag

TriStar Publishing is the official daily bag

provider for TCT. This shared marketing

opportunity offers sponsoring companies

the opportunity to deliver brochures,

flyers, and invitations directly to the

attendees as they enter the convention

center. Promotional pieces must be

approved by the Cardiovascular Research

Foundation. Please contact Tristar

Publishing for additional information,

including quantities, pricing, and

shipping labels.

For more information, please contact:

Nan Blunk, Brennah Tate, or Darcey TenbrinkTriStar Publishing, Inc.

7285 W. 132nd Street, Suite 300

Overland Park, KS 66213

Tel: 913-491-4200

Fax: 913-491-4202

Email: Nan Blunk, [email protected]

Brennah Tate, [email protected]

Darcey Tenbrink, [email protected]




TCTMDTCTMD offers many opportunities to

promote a satellite program. E-blasts

(electronic email messages) distributed to

members of the opt-in TCTMD database

reach over 40,000 subscribers. The cost

to distribute one e-blast is $18,000 during

peak dates. TCTMD is available to design

the e-blast for an additional $2,500.

Sponsoring companies will receive e-blast

metrics two weeks following the e-blast

distribution.

Sponsoring companies may also host

an online version of a satellite program

on TCTMD for up to one year, extending

the life of the satellite program. This

year, TCTMD is pleased to offer two

opportunities to extend a satellite

program far beyond TCT 2015:

Option 1: Within the “TCT 2015 Slide

Presentation” section of TCTMD, there will

be a Satellite Program tab. This tab will take

you to a listing of satellite programs by day.

The page for each day will list that day’s

satellite programs with links to individual

pages on which the presentations will be

posted. The presentations will be listed in a

table. On this page, each presentation title

will launch a webcast of the presentation

slides with synchronized audio that

progresses without user intervention.

Cost: $12,500

Option 2: CRF will design and develop

a webcast console within TCTMD’s

multimedia section under “Educational

Webcasts” or “CME Programs”

(depending on CME accreditation). A

webcast program will be developed that

starts with a program-specific landing

page designed with the program’s themes

and will provide information about the

topics being discussed as well as the

presenters participating. Links will be

placed in a table along with profile photos

and affiliations for each presenter. These

links will launch the presentation slides

with synchronized audio that progresses

without user intervention.

Cost: Starting at $25,000

Both options include the recording and

synchronizing of all slide presentations

that are part of the satellite program and

hosting for six months (longer terms

available). Should you wish for your

satellite program to be CME accredited

by CRF or another accrediting agency

(Option 2 only), TCTMD can also host

pre-test, post-test, and evaluation

forms for CME-accredited programs

(additional fees apply). TCTMD will

promote the enduring materials through

advertisements in an edition of the

TCTMD weekly electronic newsletter and

also distribute a stand-alone email on a

mutually agreed upon date during the

life of the program.

For more information about TCTMD,

please contact:

Joshua D. Hartman Cardiovascular Research Foundation

Executive Director, Center for Education

Tel: 646-434-4604

Fax: 646-434-4462


Enduring Material Options from MedReviews

• Review Article: A 6- to 8-page

printed article summarizing your

satellite program written by a key

opinion leader or faculty member

from your satellite program. The

review article will be published in

Reviews in Cardiovascular Medicine and distributed to all 26,000 US

cardiologists. It will be archived

online at PubMed and Index Medicus

and available for download at

www.medreviews.com.

Cost: $70,000 • Journal Supplement: A 36- to

48-page printed supplement that

is poly-bagged with Reviews in Cardiovascular Medicine and mailed

to all 26,000 US cardiologists. The

publication will be archived online

at PubMed and Index Medicus

and available for download at

www.medreviews.com. The

supplement will open with an

introduction from the chairperson

and consist of articles that summarize

each presentation given at the

satellite program.

Cost: $130,000 • Monograph: An 8-page printed

booklet that is poly-bagged with

Reviews in Cardiovascular Medicine

and mailed to all 26,000 US

cardiologists. The monograph will

contain a summary of the satellite

program with key corresponding

thumbnails (slides), as developed by

your presenting faculty. Slides will

also be accessible for download at

www.medreviews.com.

Cost: $70,000

For more information about MedReviews,

please contact:

Jeff ArnoldVice President, Marketing

MedReviews, LLC

Tel: 860-430-1086






Official TCT PublicationsExtend your educational reach at TCT when you advertise in official TCT publications.

TCT Daily

TCT Daily is distributed on-site each

morning during the conference.

Advertising in TCT Daily allows your

satellite program to stand out and get

noticed. After your satellite program,

change your ad to a corporate or

product ad to make the most of

your TCT exhibition.

TCT Daily Pricing(Three issues, four-color included)Full page: $9,775.00 net

Half page: $7,862.50 net

Deadlines for TCT Daily Ad close: August 19, 2015

Materials due: September 9, 2015

Opening Issue of TCT DailyDistributed on-site Monday, this special

opening issue will let you reach TCT

attendees prior to the start of exhibits.

TCT Daily Opening Issue Pricing(One issue, four-color included) Full or half page: $3,744.25 net

Deadlines for TCT Daily Opening IssueAd close: August 19, 2015

Materials due: September 9, 2015

Cardiology Today’s Intervention

Extend your educational reach with

enduring materials provided by

Cardiology Today’s Intervention.

Satellite program sponsors can take

advantage of a special rate to advertise

their event in the September-October

issue of Cardiology Today’s Intervention.

Produced in association with CRF,

advertising in Cardiology Today’s Intervention allows your satellite program

=to reach 20,000+ cardiovascular

professionals with a proven interest in

interventional procedures by mail and every

TCT 2015 attendee through distribution in

bins throughout the convention center for

a total reach of 23,000+.

This special rate is only available

to advertisers promoting their satellite

programs at TCT 2015 and may not be

applied to premium positions.

Cardiology Today’s Intervention Pricing(Four-color included)Full page: $4,150 net

Half page: $3,150 net

Deadlines for Cardiology Today’s InterventionAd close: August 3, 2015

Materials due: August 19, 2015

Sponsored Supplements and Monographs

A 16-page write-up of your satellite

program will be created based on

transcripts, slides, and faculty interviews.

This supplement will be distributed with

a selected issue of Cardiology Today’s Intervention to 20,000+ cardiovascular

professionals with a proven interest in

interventional procedures.

Please Call for Pricing

The sponsor will also receive 1,000

overruns of the supplement for corporate

use. For more information about TCT Daily,

Cardiology Today’s Intervention, or

sponsored supplements and monographs,

please contact:

Kathy HuntleySenior Account Manager

SLACK, Inc.

Tel: 856-848-1000 ext 249




August 3, 2015 Program agendas due. Submit via the TCT satellite program agenda

website, industry.crf.org.

August 28, 2015 Promotional pieces must be submitted for approval to Tara Donegan at [email protected].

September 9, 2015 Advertisements must be submitted to the Cardiovascular Research

Foundation for the Satellite Symposia Guide; payment must be received.

September 11, 2015 Deadline to place catering order with the Hilton San Francisco Union

Square for Evening Programs.

September 11, 2015 Deadline to order A/V with PSAV for Evening Programs. Deadline to order

any Evening Program session recordings with Ovation.

September 11, 2015 Deadline to order additional catering with SAVOR for Breakfast Programs

and Presentation Theater Programs.

October 1, 2015 Shipping deadline for brochures to be included in satellite symposia kiosks.

Important Deadlines

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