http://www.sap-img.com/sap-hr.htm

SAP HR Interview Questions

1) What is internal recruitment ?

Internal recruitment is search for internal applicants. when you integrate with personal development, you can use profile match up which help to search for resources internally.

Also  In recruitment it is represented by 'P' as Person and 'AP" as external person.

2) What are problems generally faced while posting result to FICO ?

Normally mismatching of amount get posted.

3) What is controlling area, what does it do, and how were is it assigned ?

Controlling area is under of FI person which helps to set for costing purposes also based on thses fiscal variant is set.

4) What is the purpose of creating symbolic a/c, what is transaction code for same ? Can we assign one symbolic a/c to multiple wage types ?

It depends upon your payrol requirement to create salary head like expense account etc.

5) What is REPORT VARIANT FOR OFF CYCLE ACTIVITIES, what do we do in this step ?

Variant is to save all input field parameters.  once you saved as a variant , you can use the same for future purposes.

6) What all infotypes which has to be created at the time of hiring OR PA40 and cannot be maintained later with PA30 ?

Why you require creation of infotypes... 

7) If we have to create multiple positions, what method OR tool we can use to avoid errors due to creating them manually.

You can create muliple position by LSMW or batch programs for the Tcode PP01 or PPOCE

8) What do is LANDSCAPE in SAP Project, I think its related to no. of servers used, Pls correct me if I am wrong, Or what it is ?

It is related to Basis

9) What is the role of a administrator in PA ?

To restrict access to Personnel administration based on PA/PSA.

Administrator: we come across for Personnel admininstration, Time management, and Payroll in sap .

Each admiinistrator is reponsible for each individual activity.  You can get the name of the administrator in the pay slip so the employee for any clarification he can meet the responsible administrator  (accessed through payslip)

This administrtor (is created in PA of PM) is responsible for recruitment.  *-- HR Tips by : Somasekhar

10) What is golive actually ? What is the role of a functional consultant in it ?

Go live is transfering of data from Development server to Production server.

  Development ----->  Quality server 

In Quality you need to Unit, Integration testing, Once it is OK in Qulaity server,

  Then you need 

  Development ----> Production                                    *-- Karthik

See also; Implementing SAP

1) How to group employees for their allowances in payroll?

Go to basic salary of india in Payroll india and group the employee first depending on the allowances to be paid and this is  applied for even differantiating the employees into groups depending on their pay structures. 

2) In OM, how to get the details for group of employees (ex.) group of Drivers in the organisation?

Drivers can be identified depending on their position at which they are working and you can have a different job codes for them who do you want to look into.

3) How is Time managment and payroll is integrated?

TM MGMT and Payroll are integrated in ways are time data is collected from the info type 0007 and these hours are taken in basic as Number of hours worked  or utilizwed, and even with time evaluation and last with schemas integration.

X000 schema carries xt00 and these data can be transfered between other modlues.

4) What are the other modules integrated with OM?

OM contains all the modules to be integrated, depending client requirement it is done. As OM-PA, OM -RECT, OM-BENEFITS, OM-TRAINING & EVENT MGMT, OM - PD AND OTHERS.

CHECK THIS BY GOING TO IMG --> CTRL F AND GIVE INTEGRATION WITH OM )  CHECK ALL OF THEM , GO FOR PROGRAM 

RHINTE00 PHINTE10 , PRHINTE20 , PHINTE30 AND 40 ALSO.

5) In TM, if group of employees get 10 days of annual leave, what will be the time evaluation status?

TIME evaluation shows the exact details maintained over to the employee through his 2006 and 2001. if they are all allowed to take leave it shows leave as paid or unpaid depending on the configuration done by the consultant for these situation. in  processing time data in payroll or even Time evaluation ( Valuation of absences )  also.

6) Find the scenario and give the result : A,B,C are employees, where  A,B will get basic,HRA,DA. C gets Basic and DA. How to group for the allowances?.

Allowances are paid depending on his gradation and even wages are also paid on this criteria, if AB are paid bas, hra and DA then take three wage types ans assign to the ES Grouping and don't give HRA wage type to C.

Check basic salary of inda and ALlowances in indian payroll thorougly, bcos first of all v have to undestand this first and then you have to decide the emp sub gtroupings.                  *-- Praveen

SAP HR FAQ 

Q: How workflow is related to SAP HR?

Workflow is used to bring out more efficencies and transparencies in processes within SAP.

For example, a leave application by an employee using ESS needs to be sent to the employees direct supervisor/Manager for approval. Workflow can be used for this. If the manager does not approve leave within the specified time, certain events like escalation, notification etc can be initiated.

You can map many processes of SAP that involves the participation of many dialogue users to be implemented using workflow.

There are many SAP Standard workflows that you can use or can be customised for specific use.

In SAP HR, you can have workflows for CATS Approval, Higer duties approval, contract extension, position change approval, etc. You can program the worflows to update the infotypes, etc.

Q: We have this problem at work, on the org. side  the new jobs are there but when we check in infotype 1 it does not pull through. We've tried doing the updates using the LSMW and also a programme but nothing helped. We've tried to run RHINTE30 but still it does not update infotype 1 record. The PLOGI ORGA switch is on. Where can we check or what can we do to fix this problem

A: Hope that is to facilitate the workflow process.That is if you need the flow either up ward only or downward only. Also it may be useful in ESS, MDT/MSSfor leave and attendance, appraisals, HR info of the employee and updation, etc.,see the switches if it is related to jobs on the switches not only orga textc,texto,texts switch on and try it it will come it wont work out onlywith orga

Q: Where can we see the integrations is switch on, is there a table?

A: Use T77s0 for PLOGI ORGA.

Q: Can u tell me how to find the UGR of an country?

A: To find User Group, Go to System -> User Profile -> > Own Data ->> Parameters -> UGR  IMG > Personnel Management > Personnel Admin > BasicSettings > User Parameters

Q: How can we give abscence quota's for a group of employees.

A: I known that by running the report RPTQTA00 we can give but what are the customizations we have to do in IMG

Q: Creation of wage type

A: See you can create wage type in> PM----PA----Payroll dat----basic> pay----wagetypes---create Wt catalogue./  Wage> type group>  For running a payroll you need to create a payroll areas and that you need to fine with client about his requirement.

Q: I want the T-code of that window where it asks for evaluation path. I want to generate the report in OM.

A: Transaction S_AHR_61016529 or program RHNAVIG0.

Q: How to find the UGR of an country?

A: An UGR would be only to users, as thename indicates is a User Group and is not related to a country.If you want to find the user group of a person, then you can go to: System->User Profile->Own Data-> Parameters.Here you can find the UGR settings for the user.

Q: Do you want to know the country grouping (molga)

A: Then see "Mol" in *System->User Profile->Own Data-> Parameters screen  If you are looking for Usergroup then See UGR An UGR would be only to users, as the name indicates is a User Group and is not related to a country.If you want to find the user group of a person, then you can go toSystem->User Profile->Own Data-> Parameters.Here you can find the UGR settings for the user.

Q: I have to create a root organisation unit in Development system. Now I want to transport the changes to Test and production system.  The Transport settings in The IMG is 'X' that no transport request should be generated.   So, is it advisable to change the settings to blank and then develop the transport request and arrange the settings back to normal once the transport request is generated for PPOCE.

A: If you only need to create one root object, it's simpler to do it manuallly in all three systems. Don't forget to check the range number in all the systems, though.

Q: Or is there any other way to transport the changes made in PPOCE or shall I do that manually in every  system. I have to only create a Root organisational unit with same object Id in all the systems.

A: Just find with the basis consultant he will make it for you.  Give sugestion becoz generally we release the transport request in dev. server from there the basis consutlant will transport to QAS and production server.  There are so many transport request goes to system.  So if it get jam. You can tell your basis consultant to restart server. Then it will be clear.

Q: I need to execute one scenario. "Coordinators will try to book one employee for one business event, but on that day he will be on leave", what should be the process incase I need to see that the person is not booked.

A: For checking whether the person is booked or not, go to transaction psv1

Q: Can somebody explain me with examples about the following terms?      - Staffing Status      - Staffing Percent      - Percentage Approved      - Percentage Reserved

A: This is reg your 4 terminologies staffing status is related to "position" in OM as vacancy, or no vacancy or obselete  etcstaffing percentage  is related to a particular personnel no . Its stored in Relationship table HRP1001. You can understand that some % of working time is spent in specified position.the other 3 terminologies "percentage approved and "percentage reserved" to be explored. 

Q: First of all we wanna tell you what we are doing step by step. After logon process, we entered the transaction code PM01 to access "Create InfoType" screen. Then we selected the tab "SingleScrn" to generate new objects into existing infotype. To do this, we entered "0005" as infotype no and "YU" as infotype version for Serbia. And then we just clicked on the button "Generate Objects" which exists right hand side of the screen.We got the error message "HCMT_BSP_PA_YU_R0005 does not exist". 

A:  IT0005 is a standard IT and already exists, you cannot CREATE it. If you want to create a customer infotype, it has to start with 9*.

Tips by : Battacharya

SAP HR Transaction Codes

Master Data  PA10 - Personnel file PA20 - Display HR Master Data PA30 - Maintain HR Master Data PA40 - Personnel Events PA41 - Change Hiring Data PA42 - Fast Data Entry for Events PRMD - Maintain HR Master Data PRMF - Travel Expenses : Feature TRVFD PRML - Set Country Grouping via Popup PRMM - Personnel Events PRMO - Travel Expenses : Feature TRVCO PRMP - Travel Expenses : Feature TRVPA PRMS - Display HR Master Data PRMT - Update Match code PS03 - Info type Overview PS04 - Individual Maintenance of Info types

Time Management  PA51 - Display Time Data PA53 - Display Time Data PA61 - Maintain Time Data PA62 - List Entry of Additional Data PA63 - Maintain Time Data PA64 - Calendar Entry PA70 - Fast Data Entry PA71 - Fast Entry of Time Data PBAB - Maintain Vacancy  assignments PT01 - Create Work Schedule PT02 - Change Work Schedule PT03 - Display Work Schedule

Payroll PC00 - Run Payroll PC10 - Payroll menu USA PE00 - Starts Transactions PE01 PE02 PE03 PE01 - Schemas PE02 - Calculation Rules PE03 - Features PE04 - Create functions and Operations PE51 - HR form editor PRCA - Payroll Calendar 

PRCT - Current Settings PRCU - Printing checks USA PRD1 - Create DME SM31 - Maintain Table SM12 - Locked Secessions TSTC - Table Look up SPRO - IMG SE16 - Data Browser (Table Reports) PP03 - PD Tables PPOM - Change Org Unit PO13 - Maintain Positions PO03 - Maintain Jobs

Benefits PA85 - Benefits - Call RPLBEN11 PA86 - Benefits - Call RPLBEN07 PA87 - Benefits - Call RPLBEN09 PA89 - COBRA Administration PA90 - Benefits Enrollment PA91 - Benefits - Forms PA92 - Benefits Tables - Maintain PA93 - Benefits Tables - Display PA94 - Benefits - Access Reporting Tree PA95 - Benefits IMG - Jump to Views PA96 - Benefits reporting PA97 - Salary Administration - Matrix PA98 - Salary Administration PA99 - Compensation Admin - rel. Changes PACP - HR-CH : Pension fund, interface

General Reporting PM00 - Menu for HR Reports PM01 - Dialogs in HR - Create Custom info types PRFO - Standard Form PSVT - Dynamic Tools Menu PAR1 - Flexible Employee Data PAR2 - Employee List

Organizational Management PPOM - Change org Unit PO03 - Maintain Jobs P013 - Maintain Position PO10 - Maintain Organizational Unit PP01 - Maintain Plan Data (menu-guided) PP02 - Maintain Plan Data (Open) 

PP03 - Maintain Plan Data (Event-guided) PP05 - Number Ranges PP06 - Number Ranges Maintenance HR Data PP07 - Tasks/Descriptions PP69 - Choose Text for Organizational Unit PP90 - Setup Organization PP01 - Change Cost Center Assignment PP02 - Display Cost Center Assignment PP03 - Change Reporting Structure PP04 - Display Reporting Structure PP05 - Change Object indicators (O/S) PP06 - Change Object indicators OS PPOA - Display Menu Interface (with dyn.) PPOC - Create Organizational Unit PPOM - Maintain Organizational Plan PPOS - Display Organizational Plan PQ01 - Events for Work Center PQ02 - Events for Training Program PQ03 - Events for Job PQ04 - Events for Business Event Type PQ06 - Local Events PQ07 - Resource Events PQ08 - Events for External Person PQ09 - Events for Business Event Group PQ10 - Events for Organizational Unit PQ11 - Events for Qualification PQ12 - Resource Type Events PQ13 - Events for Position PQ14 - Events for Task PQ15 - Events for Company PSO5 - PD : Administration Tool PSOA - Work Center Reporting PSOC - Job Reporting PSOG - Org Mgmt General Reporting PSO1 - Tools Integration PA-PD PSOO - Organizational Unit Reporting PSOS - Position Reporting PSOT - Task Reporting

Recruitment PB10 - Initial Entry of applicant master data PB20 - Display applicant master data PB30 - Maintain applicant master data PB40 - Applicant events 

PB50 - Display applicant actions PB60 - Maintain Applicant Actions PB80 - Evaluate Vacancies PBA0 - Evaluate Advertisements PBA1 - Applicant Index PBA2 - List of applications PBA3 - Applicant vacancy assignment list PBA4 - Receipt of application

Find out the transaction codes used for SAP HR

Execute the program RPDTRA00 to list all HR Transactions.

The followings are some useful SAP HR Tcodes:

PC00       Run Payroll PC10       Payroll menu USA PE00       Starts Transactions PE01,PE02,PE03 PE01       Schemas PE02       Calculation Rules PE03       Features PE04       Create functions and operations PE51       HR form editor PRCA       Payroll calendar PRCT       Current Settings PRCU       Printing Checks USA PRD1       Create DME SM31       Maintain Tables SM12       Locked Secessions TSTC       Table lookup SPR0       IMG SE16       Data Browser (Table reports) PP03       PD Tables PP0M       Change Org Unit P013       Maintain Positions PO03       Maintain Jobs.

SE16 allows you to view data stored in different fields in tables ,structures etc . eg: absences stored for pernrs can be viewed in PA2001 also check out PA0000, PA0001, PA0002

SM30/31 would allow you to maintaining the values in these tables eg: absences to be configured can be done thru SM30 check out v_001p_all ; v_503_all ......etc

What the difference between the transaction codes SE16 & SE16N?

SE16 is a normal transaction. SE16N is an Enjoy Transaction.     Enjoy Transaction is nothing but having some graphics and look is completely different with the normal transaction.

Task Specific SAP HR Tcodes

How to get the personnel number ranges' internally and externally'? Where is it configure?

In SPRO, check feature NUMKR.

Path: Personnel Management->Personnel Administration->Basic settings-> Default no. ranges for personnel nos.

I am working on global scenarios, where in a action IT 710 and 715 are listed in fogropu in INS mode, but while exuctuting action the two infotypes are not getting executed also I am unable to maintain them in PA30, I am getting this error:

Information type 'Details on Global Assignment (0710)' not permitted Message no. PG628

Although permissibility is alredy maintained in table T582L 

Check your country grouping (UGR) parameter in your own parameters. 

Path: System--> User Profile --> Own Data (its not IMG path); in paramenters tab check the parameter 'UGR'

Assigning PCR and CAP

The path for assigning PCR & CAP for ESG is - SPRO -> SAP reference img -> Personnel management -> Personnel Administration -> Payroll Data -> Basic Pay -> Define EE subgroup grouping for PCR & CAP

What is CAP/PCR?

CAP: collective agreement provisions.

PCR: Personnel Calculation Rule which we used in Schemas

Employee subgroup grouping for personnel calculation rule. A division of employee subgroups, for which the same personnel calculation rules are defined for payroll accounting and evaluations in payroll. Use 1 = hourly wage earners 2 = periodic payments (e.g. monthly wage earners) 3 = salaried employees 4 = payments (public service sector Germany) The meanings of these groupings are fixed and must not be changed. ES grouping for collective agreement provision. An employee subgroup grouping for collective agreement provisions combines subgroups which are governed by the same valid collective agreement provisions. A provision is a specific labor law regulation within the collective agreement. Examples 1 = Industrial workers/hourly wages  2 = Industrial workers/monthly wages  3 = Salaried employees  4 = Non pay scale employees  5 = Public servant 

Create Jobs

Path to Create Jobs in Organization & Staffing interface is - Human Resources -> Organization Management ->Organizational Plan ->Organization & Staffing -> Change

On the Menu bar, Edit -> Create Jobs

Here, you create jobs in Organization & Staffing mode.....                        *-- Sai

What steps I will have do to integrate payroll with FI?

These steps need to maintained:

IMG> Payroll> Payroll India> Reporting for Posting Payroll Results to Accounting> Activities in the HR system> Define employee grouping acct determination IMG> Payroll> Payroll India> Reporting for Posting Payroll Results to Accounting> Activities in the HR system> Define Symbolic Accounts IMG> Payroll> Payroll India> Reporting for Posting Payroll Results to Accounting> Activities in the HR system> Maintaining Wage Types> Define Posting Characteristics of Wage Types 

IMG> Payroll> Payroll India> Reporting for Posting Payroll Results to Accounting> Activities in the HR system> Maintain Posting Dates for payroll Periods IMG> Payroll> Payroll India> Reporting for Posting Payroll Results to Accounting> Activities in the HR system> Create Posting Variants

Finding the list of HR module Tables

Is anybody is having a complete list of HR module tables?

All personnel administration tables start with PA and the infotype number behind it.  All personnel development/OM tables start with HRP and infotype (e.g. 1000) behind it.  All recruitment tables start with PB and infotype number behind it. 

There also are HR tables that start with HRA, HPD, HRT, etc. The easy way to get a list is to use SAP's 'Application Hierarchy', transaction SE81 (select all HR modes in the tree that you are want a list of tables for, click on the 'Information System' button, under Abap Dictionary --> Basic Objs, double click on 'database tables', increase your 'maximun no. of hits' and execute).

Use transaction se11...type in PA* do dropdown and enter, do the same for HRP* and you will have most of the HR transaparent Tables. To access them look for RP_read_* and RP_provide* in Table TRMAC to read a infotype or use the 'select' statement to access the Transparent table. 

Transaction SE16 (data browser) is also useful.  As mentioned above, the PA infotype tables all begin with PA and are followed by the infotype number e.g. PA0001 for the Org Man infotype. 

PA* - PA infotype tables  PCL* - HR clusters  PB* - recruitment tables  PCERT - payroll posting runs 

Another useful table is CATSDB for CATS, and PTEX2000 for the CATS transfer table for infotype 2001/2002.

The rest of the HR Tables are as follows: DD01L Domains  DD02L SAP tables  DD03L Table Fields  DD03T DD: Texts for fields (language dependent)  DD04L Data elements  DD04T R/3 DD: Data element texts  DD05S Foreign key fields  DD06L Pool/cluster structures  DD20L Matchcode Ids  DD24S Fields of a matchcode ID  T000    Clients  T001    Company Codes  T001E  Company code-dependent address data  T001P  Personnel Areas/Subareas  T012    House banks  T012K House bank accounts  T012T House bank account names  T500L Personnel Country Grouping  T500P Personnel Areas  T500T Personnel Country Groupings  T501    Employee Group  T501T Employee Group Names  T502T Marital Status Designators  T503    Employee Groups / Subgroups  T503K Employee subgroup  T503T Employee Subgroup Names  T504A Benefits - Default Values (NA)  T504B Benefit Option Texts (North America)  T504C Benefit Type (NA)  T504D Benefit Credit Group Amount  T504E Benefit Amount  T504F Benefit Costs  T508A Work Schedule Rules  T508T Texts for Employee Subgroup Groupings for Work Schedules  T510   Pay Scale Groups  T510A Pay Scale Types  T510F Assign Pay Scale > Time Unit, Currency  T510G Pay Scale Areas  T510H Payroll Constants with Regard to Time Unit  T510I Standard Working Hours  T510J Constant Valuations  T510L Levels  T510M Valuation of pay scale groups acc. to hiring date  

T510N Pay Scales for Annual Salaries (NA)  T510S Time Wage Type Selection Rule  T510U Pay Scale Groups  T510Y Special Rules for Wage Type Generation  T511    Wage Types  T512R Cumulation Wage Types in Forms  T512S Texts for Cumulation Wage Types in Forms  T512T Wage Type Texts  T512W Wage Type Valuation  T512Z   Permissibility of Wage Types per Infotype  T513    Jobs  T514S Table Name Texts  T514T Field Name Texts  T51D2 Wage Type Classes  T51D3 Reduction Rules  T51D4 Cumulation Rules  T527X Organizational Units  T528B Positions - Work Centers  T528C Wage Type Catalog  T528T Position Texts  T529A Personnel Event  T529F Fast Data Entry for Events  T529T Personnel Event Texts  T52BT Texts For HR Objects  T52C0 Payroll Schemas  T52C1 Payroll Schemas  T52C2 Texts for Personnel Calculation Schemas  T52C3 Texts for Personnel Calculation Schemas  T52C5 Personnel Calculation Rules  T52CC Schema Directory  T52CD Schema Directory  T52CE Directory of Personnel Calculation Rules  T52CT Text Elements  T52CX Cross References via Generated Schemas  T52D1 Valid Processing Classes  T52D2 Valid Values for Processing Classes  T52D3 Valid Evaluation Classes  T52D4 Permitted Values for Evaluation Classes  T52D5 Wage Type Groups  T52D6 Wage Type Group Texts  T52D7 Assign Wage Types to Wage Type Groups  T52D8 Valid Processing Classes - Texts  T52D9 Valid Values for Processing Classes - Texts  T530 Reasons for Events  

T530E Reasons for Changes  T530F Reasons for Changes  T530L Wage Types for Special Payments  T530T Event Reason Texts  T531 Deadline Types  T531S Deadline Type Texts  T533 Leave Types  T533T Leave Type Texts  T539A Default Wage Types for Basic Pay  T539J Base Wage Type Valuation  T539R Events for Standard Wage Maintenance  T539S Wage Types for Standard Wage Maintenance  T548 Date Types  T548S Date Conversion  T548T Date Types  T548Y Date Types  T549A Payroll Areas  T549B Company Features  T549C Decision Trees for Features (Customers)  T549D Feature Directory  T549L Date modifiers  T549M Monthly Assignment: Payroll Period  T549N Period Modifiers  T549O Text for date modifier  T549P Valid Time Units for Payroll Accounting  T549Q Payroll Periods  T549R Period Parameters  T549S Payroll date types  T549T Payroll Areas  T549M Monthly Assignment: Payroll Period  T549N Period Modifiers  T549O Text for date modifier  T549P Valid Time Units for Payroll Accounting  T549Q Payroll Periods  T549R Period Parameters  T549S Payroll date types  T549T Payroll Areas  T554S Absence and Attendance Types  T554T Absence and Attendance Texts  T554V Defaults for Absence Types  T554Y Time Constraints in HR TIME  T555A Time Types  T555B Time Type Designations  T559A Working Weeks  

T559B Name of Working Week  T572F Event Texts  T572G Allowed Values for Events  T572H Event Value Texts  T582A Infotypes  T582B Infotypes Which Are Created Automatically  T582S Infotype Texts  T582V Assignment of Infotypes to Views  T582W Assigns Infotype View to Primary Infotype  T582Z Control Table for PA Time Management  T584A Checking Procedures - Infotype Assignment  T588A Transaction Codes  T588B Infotype Menus  T588C Infotype Menus/Info Groups  T588D Infogroups for Events  T588J Screen Header Definition  T588M Infotype Screen Control  T588N Screen Modification for Account Assignment Block  T588O Screen Modification for Assignment Data  T588Q Screen types for fast entry  T588R Selection Reports for Fast Data Entry  T588S Screen Types for Fast Entry  T588T Menu and Infogroup Designations  T588V Business object type  T588W Event types for infotype operations  T588X Cust. composite definition of event types for IT operations  T588Z Dynamic Events  T591A Subtype Characteristics  T591B Time Constraints for Wage Types  T591S Subtype Texts  T596F HR Subroutines  T596G Cumulation wage types  T596H _Cumulation wage type texts  T596I Calculation rule for cumulation wage types  T596U Conversion Table  T599B Report Classes  T599C Report Classes  T599D Report Categories  T599F Report Classes - Select Options  T777A Building Addresses  T777T Infotypes  T777Z Infotype Time Constraints  T778T Infotypes  T778U Subtypes 

Error Messages tables  T100 Messages  T100A Message IDs for T100  T100C Control of messages by the user  T100O Assignment of message to object  T100S Configurable system messages  T100T Table T100A text  T100V Assignment of messages to tables/views  T100W Assign Messages to Workflow  T100X Error Messages: Supplements

Structures in Human Resources

Enterprise Structure - Company code, personnel area and personnel subarea

Personnel Structure - Employee group, employee subgroup, payroll accounting area

Organization Structure - Organizational units, jobs and positions

Employees - Which position does the employee hold? - What tasks does the employee have? - Where does the employee work? - Which public holidays apply to the employee? - How will the employee be paid? - What are the employee working hours? - How much holiday does the emplyee get? 

Most important is the allocation of employees to the structures in their enterprise as it is the first step in entering the personal data. You assign employees in infotype 0001, Organizational Assignment which will include the employees in the  1. enterprise, personnel and organational structures, 2. company code, a personnel area and a payroll area, 3. positions, organizational unit, a job and a cost center.

The personnel area is used exclusively in Personnel Administration and is unique within a client.  Each personnel area must be assigned to a company code.  The final element of the company structure, also unique to Personnel Administration is the personnel subarea.  Grouping are defined for personnel subareas to specify which entries from subsequent settings can be used for employees assigned to a particular company code or personnel area.  These groupings directly or indirectly affect Time Management and Payroll Accounting.

                                Enterprise Structure                                         123 Groups                                           Client                 Sub-1                   Sub-2                    Sub-3                  Company Code    Location-1   Location-2                      Location-3  Location-4        Peronnel Area              Headquater            Production        Personnel Subarea

The administrative personnel structure consists of the following elements:

1. Employee group  2. Employee subgroup  3. Payroll accounting area  4. Organizational key

The organizational personnel structure consists of the following elements:

1.  Position  2.  Job  3.  Organizational unit

In Personnal Administration, you use the object manager to find employees whose data you want to display or edit. The object manager is connected to the following transactions: - Display HR Master Data (PA20)  - Maintain HR Master Data (PA30)  - Personnel Actions (PA40)

Organizational Key The organizational key improves the enterprise structure and the personnel structure. You can use an organizational key to carry out a further organizational assignment for employees. The elements company code, personnel area and personnel subarea from the company structure, help to make up the organizational key. The organizational key is a part of the authorization check.

How Many Structures In HR

How many structures are there in HR? (I said 3, Interviewer said 4)

Ans:  Any Organization has 2 main structures.

1. Organization structure and  2. Administrative Structure

Organization structure is hierarchical structure which consists of following element

a.  O -  Org. Unit b.  C - Job c.  S  - Position d.  P - Person e.  K - Cost Center   Administrative Structure is further sub-divided in to two sub-structures.

1. Enterprise Structure  2. Personal Structure 

Enterprise Structure is consists of two main elements. [T-508]

1. Personnel Area 2. Personnel Sub-Area.

Personnel Structure is consists of two main elements [T503]

1. Employee Group 2. Employee Sub-Group.

Any Organization also have Pay scale structure consists of following elements

1. Pay scale type  2. Pay scale area 3. Pay scale group 4. Pay scale level

That is why he said, there are 4 structure. i.e. Org. Structure, Enterprise Stru., Personnel Stru. and Pay Scale Stru.