Microsoft Excel 2010 ® ® Tutorial 5: Working with Excel Tables, PivotTables, and PivotCharts.
SAP® Rounding Management for Microsoft® Excel · PDF fileSAP® ROUNDING MANAGEMENT...
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SAP® Rounding Management for Microsoft® Excel
User Guide
SAP® ROUNDING MANAGEMENT FOR MICROSOFT® EXCEL USER GUIDE
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CONTENTS
FOREWORD ............................................................................................................................................... 4
OVERVIEW ................................................................................................................................................. 5 Principle....................................................................................................................................................... 5 Technical Requirements .............................................................................................................................. 6 Application Languages ................................................................................................................................. 6
INSTALLATION .......................................................................................................................................... 7
CONFIGURATION: INITIALIZING THE WORKBOOK FOR ROUNDING MANAGEMENT .......................... 9 Creating the Table of Contents and Settings Worksheets ............................................................................. 9 Updating the Settings ..................................................................................................................................10
CONFIGURATION: CREATING THE ROUNDING MANAGEMENT TABLES ............................................12 Simple Tables and Matrices ........................................................................................................................12 Rounding Management Table Structure and Layout ....................................................................................12 Updating the hierarchical information ..........................................................................................................15 Formulas ....................................................................................................................................................18 Matrices: multi-level hierarchy in columns ...................................................................................................20
DELETING ROUNDING ADJUSTMENT TABLES ......................................................................................21
OPERATION: ROUNDING ADJUSTMENTS ..............................................................................................22 Defining Rounding Adjustment Settings by table .........................................................................................22 Running Automatic Rounding Adjustments ..................................................................................................23 Adjustment Options.....................................................................................................................................23 Manual adjustments ....................................................................................................................................24 Adjustment Audit-Trail .................................................................................................................................24 Adjustment Log ...........................................................................................................................................25 Rounding Management table display options ..............................................................................................25
TROUBLESHOOTING................................................................................................................................26
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Foreword
One of the key objectives of enterprise performance management (EPM) software is to produce accurate financial and management reports with high transparency and detailed audit trails so that potential investors can use this information to "make decisions about buying, selling or holding equity"1. Companies produce numerous financial statements and notes where financial data is reported in multiple scales – thousands, millions or billions – and therefore need to perform rounding of financial data.
The main difficulty of rounding is that when rounded 1.2+1.4=2.6 becomes 1+1=3. Therefore rounded data must be adjusted so that the sum of breakdown items matches with the respective totals. Rounding adjustment of financial data in reports is a critical task of the Office of Finance team. This team needs to ensure that data is consistent between individual lines and totals in a given table, as well as across all tables of the financial reports.
SAP Rounding Management is an add-in for Microsoft Excel® based on an algorithm which intelligently automates rounding adjustments by financial table and across multiple tables.
The SAP Rounding Management Add-in for Microsoft Office® provides the following features and benefits:
Key Features
o Automated and intelligent adjustment of rounded data
o Ability to choose the rounding method (value or decimal)
o Selection of the rounding scale and number of decimals to be retrieved
o Ensured consistency between details and totals in lines, columns and by hierarchical level
o Integrated audit trail including adjustment amount and rule identification
Key Benefits
o Faster and more productive reporting through consistent rounding throughout the business process
o Increased trust in the accuracy of financial reports shared internally and externally
o Streamlined audit and improved data transparency
o Easy and quick installation into the Microsoft Excel® ribbon
o Quick implementation through an embedded configuration wizard
1 The Conceptual Framework for Financial Reporting, International Accounting Standards Board
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Overview
Principle
SAP Rounding Management automatic reconciliations are based on the following principle:
A rounding management table is created alongside the original table. It contains information necessary to
compute and post adjustments automatically:
- Original amount
- Difference between the original amount and the amount if adjusted
- Difference between the sum of breakdown items and the respective total
- Adjustment
Optionally adjustments can also be posted manually in this table.
In the original table, formulas that retrieve financial amounts are adapted to take into account the
rounding-related parameters:
- Rounding scale
- Rounding of the scaled amount
- Reference to the adjustment posted in the rounding management table
This principle is illustrated in the simple example below with a 2-level row hierarchy.
Formula view
A B C D E F
1 Financial statement (rounded) Rounding management table
2 Column 1 Column 2 Adjustment column 1 Adjustment column 2
3 Item i1 =ROUND(i1c1/Scale) + E3 =ROUND(i1c2/Scale) + F3
4 Item i2 =ROUND(i1c1/Scale) + E4 =ROUND(i1c2/Scale) + F4
5 Total T =ROUND(Tc1/Scale) + E5 =ROUND(Tc2/Scale) + F5
Data view
A B C D E F
1 Financial statement (rounded) Rounding management table
2 Column 1 Column 2 Adjustment column 1 Adjustment column 2
3 Item i1 27 7+(-1) -1
4 Item i2 2+1 4 1
5 Total T 30 10
SAP Rounding Management enables you to update the workbooks that include the tables to be managed
according to the principles explained above. The wizards and dialogs let you automatically create the
rounding management tables and the required formulas.
Once the configuration steps have been taken for all tables where rounded data must be reconciled, SAP
Rounding Management enables you to trigger the automatic reconciliation for all or part of the tables.
Configuration and operation steps are explained in the following sections.
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Technical Requirements
Operating system:
- Microsoft Windows 7 64b or Microsoft Windows 8 64b
- Microsoft Windows 7 32b
ActiveX control: MSCOMCTL.OCX version 6.1.98.34 (v1.3.1 and prior) or version 6.1.98.46 (from v1.4.0)
- This file is located either in the SysWOW64 subdirectory or the System32 subdirectory of the Windows
directory depending on your operating system. If a different version of this file is installed, check that it
can be updated safely as regards other programs that may also refer to it. If it is the case, download
and copy the required file version in the appropriate subfolder and register it via the regsvr32
command. The procedure is available in the Troubleshooting section on page 26.
Microsoft® Excel 2010 or Microsoft® Excel 2013
Application Languages
SAP Disclosure Management menu and dialogs are available in the following languages:
- English
- French
The application language is automatically set based on the Format language of the Region and Language
settings in Windows Control Panel (Control Panel Region and LanguageFormat).
If another language is defined in the control panel, the application language defaults to English.
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Installation
In order to install SAP Rounding Management, follow the steps below.
1. Browse the Excel menu as following: File Options
2. Select the Add-Ins section
3. In the drop-down list, select Excel Add-ins and click on Go…
4. In the Add-Ins dialog, click on Browse…
5. In the Browse window, paste the SAP Rounding Management program file:
SAPRoundingManagement 1.[i]. [i].xlam
6. Select this file and click on OK
7. Back in the Add-Ins windows, verify that SAP Rounding Management is displayed and checked, and
click OK.
8. In the Add-In menu, check that the two Add-In buttons are visible:
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Reference style
SAP Rounding Management requires activating the ‘A1’ reference style both for configuration and operation
tasks. If the R1C1 reference style is activated, then the following dialog pops up and lets you switch to the
required mode.
In this case, if you want to operate the add-in, click on Yes and click on either button in the ribbon. When you
do not need the Add-In, you can activate the R1C1 mode again. This option is available in the following
menu: File Option Formulas Working with formulas.
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Configuration: Initializing the Workbook for Rounding Management
Creating the Table of Contents and Settings Worksheets
Objective
The workbook that contains tables to be processed by automatic rounding adjustments must be updated so
that the program works properly. The program uses a series of rounding-related settings and a table of
contents which lists the tables to be processed.
If you try to run a rounding adjustment process from the ribbon (Manage adjustments button) in a workbook
which does not include these elements, the following warning dialog shows up:
The procedure below explains how to update your workbook automatically.
Procedure
1. In the ribbon, click on the Manage Tables button.
2. The following dialog proposes to create the ‘ToC’ worksheet. Click on ‘Yes’.
3. The following dialog proposes to create the ‘Settings’ worksheet. Click on ‘Yes’.
If one ‘Settings’ worksheet preexists but does not contain the rounding-related settings, the following
dialog indicates that at least one of the required rounding-related settings was not found by the program,
and proposes to create these settings.
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Make sure that the first 22 rows are blank or can be overridden by the program. If it is not the case, click
‘No’, insert 22 rows at the top of the Settings worksheet and click on Manage tables in the ribbon again
to rerun the workbook update.
4. Once the workbook has been automatically updated, the SAP Rounding Management toolbar shows up.
Updating the Settings
The Settings worksheet contains the information pertaining to the rounding adjustment settings and method
you want to apply throughout the workbook.
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Update the settings according to your own requirements.
Scale and rounding parameters
- Scaling factor: input the scale value for the financial table amounts. Original amounts extracted from
your source system or file will be divided by this value.
- Scale and currency description: this textual information is not used by the program. However you can
use this setting to centralize and streamline the scale information displayed in the header or title of
financial tables.
- Number of decimals: input the number of digit of the rounding. 0 indicates that amounts are rounded to
the nearest integer.
Table display settings
- Rounding methods: these are the descriptions of the rounding adjustment methods. These
descriptions will appear in the drop down list available for selecting a method for one given table. You
can update them of leave the following default descriptions:
o Fractional: this method consists in adjusting the breakdown item for which the difference between the adjusted amount and the original amount is the minimum for one given total item.
o Value: this method consists in adjusting the breakdown item whose amounts is the greatest of the breakdown amounts for one given total item. Consequently the error due to the rounding adjustment will be minimal in percentage of the original value.
- Amount exclusion mark: this setting defines how the fact that amounts are excluded from the
adjustment process is displayed, for instance when the amount is locked or already adjusted.
- Control header: text used as header of control columns in the rounding management tables.
- Adjustment header: text used as header of adjustment columns in the rounding management tables.
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Configuration: Creating the Rounding Management Tables
Simple Tables and Matrices
Two table types are handled by SAP Rounding Management: simple tables and matrices. For both table
types, a multi-level hierarchy can be defined for row items. The difference resides in columns as
described below:
- Simple tables contain one or more independent columns: there is no total column.
Example:
o Statement of financial position over 2 periods
o Statement of income over 3 periods
- Matrices are tables in which columns corresponds to the breakdown of one total column.
Example:
o Statement of Changes in Equity: total equity is broken down by equity components in columns
o Changes in Property, Plants and Equipment: total PPE is broken down by component in columns
o Analysis of revenue by product (in rows) and region (in columns)
Warning: if the original table includes a total column which is calculated as the sum of breakdown columns
for all or part of the rows, the related rounding management table must not be defined a matrix, but as a
simple table. Initial manual adjustment may be required for the rows where the total column is not calculated
so that the sum of the breakdown column equals the total column.
Rounding Management Table Structure and Layout
Objective
As explained in the Overview chapter above, one rounding management table must be created alongside
each original table containing data subject to rounding and rounding adjustments. The following procedure
explains how to create such table and how to reference it in the table of contents.
Procedure
1. Check that column header identifiers are unique.
2. Check that there is at least one spacing row between the column headers and the first amount subject to
rounding adjustments.
This is because the rounding management table requires 2 header rows.
If either condition above is not met, you must create a dedicated column header row above the existing one.
Example:
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3. Case a, using the toolbar: if you prefer using the toolbar to using the context menu (see step 5 below),
activate the SAP Rounding Management toolbar by clicking on the Manage Tables button in the ribbon,
then click on “New…”
4. Select the cell range from the amount column headers inclusive down to the last data cell corresponding
to the row hierarchy.
Warning: row headers (item descriptions) must not be selected.
5. Case b, using the context menu: if you did not use the toolbar as per step 3, right-click on the worksheet
and select the Create Rounding Tables option.
6. Follow the instructions provided in the subsequent dialogs.
If non empty cells exist in the range where the rounding management table would be created, you will have
the choice either to insert the required number of columns or to override the existing cells, or to abort the
table creation.
At the end of the table creation process, a dialog proposes you to create a new entry in the table of contents for the new table. Click on ‘Yes’ unless the entry already exists (for instance, if you are re-creating the rounding management table again).
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Updating the table description in the table of contents
New entries in the table of contents are automatically given a generic description: New table (Rename).
Update the description as appropriate. This description will appear in the list of tables that can be processed
by the rounding automatic adjustments.
Warning: do not change the ID information. It is used to link the table of contents information with each
rounding management table. If you want to assign a different ID for one given table, you must delete the
entry in the table of contents, delete the rounding management table columns and re-create the table (see
Deleting Rounding Adjustment Tables on page 21).
Cells in the ID column are highlighted in green if a rounding management table exists for the related entry in
the list. Else cells are highlighted in red. This color information is refreshed when the rounding adjustment
management window is invoked.
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Updating the hierarchical information
Objective
SAP Rounding Management requires information related to hierarchical relationships between row items in
order to calculate the discrepancies between total items and the sum of respective breakdown as well as to
post rounding adjustments accordingly. Therefore you must populate the following columns for each row that
make up the table:
Column Use Possible Values
Level Hierarchy level of current item in the hierarchy, starting from 1 for the top level (e.g. grand total) and ending to the highest number for the most detailed breakdown.
Positive integer or hyphen: 1, 2, 3 etc. or “-“
Warning: blank cells in this column break the table hierarchy: hyphen must be used to avoid this, notably in the case of spacing rows in the original table.
Weight Weight of the current item in the upper level total
1: amount of current item is added to respective direct total
-1: amount of current item is subtracted from respective direct total
Example: expenses retrieved in absolute value
UpDown Location of the corresponding breakdown: above or below the current total row.
For total items that are not calculated in the table from the rounded breakdown:
- U: breakdown is located above current item (Up)
- D: breakdown is located below (Down)
For total items calculated on-the-fly in the table from the rounded breakdown using a SUM formula (no rounding of the original total amount):
- CU: breakdown is located above current item (Calculated, Up)
- CD: breakdown is located below (Calculated, Down)
Tip: for the statement of financial position (balance sheet), create a control row for computing the
difference between assets and the sum of equity and liabilities. Then define this control row as level 1 item in
the balance sheet hierarchy. Define total assets and total equity and liabilities as level 2 items, and input +1
and -1 for their respective weight.
Important note: single hierarchy
Only one hierarchy can be defined by table. If one row item is broken down into two distinct analyses or more
in the table, you have to define which breakdown belongs to the table hierarchy.
Example: in the IFRS Statement of Income, the Net Income (Loss) is the hierarchy top node and it is broken
down into both the hierarchy of revenues and expenses accounts and the “attributable to” analysis. This
analysis must be considered as a second hierarchy and the Net Income (Loss) item must be defined twice in
the table, i.e. once as level 1-item for the hierarchy of revenues and expenses and once as level 1-item for
the “attributable to“ analysis. However this second row can then be hidden as per your disclosure
requirements for the Statement of Income.
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Procedure 1: manual update
Input the required information in the three columns for each row of the table hierarchy, as illustrated with the
statement of income below:
Explanations for the Operating Profit row:
- Operating Profit is at hierarchical level 4 in the statement hierarchy starting with Net income (level 1)
- The row weight is +1 because Operating Profit amount contributes as positive amount to the
respective direct total, namely Proft (loss) before tax
- The UpDown property is U because the Operating profit final amount will be calculated by rounding
the original amount (not from the rounded breakdown) and the respective level-5 breakdown is
located above the current row.
Procedure 2: automatic update
A wizard lets you update the Level column automatically based on the formatting of cells from one column in
the original table.
Two options are available to populate the Level column based on the format of cells included in the column
of the current active cell. This can be for example the column which contains the row item descriptions, or
another column.
- Infer the hierarchy levels from indentation level. This option leverages the Indent property of cells
(Format Cells…Alignment).
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o Select “Shift one level” if the level 1 items are not indented.
- Infer the hierarchy levels from the font weight. With this option, the mapping between font weight and
levels will be as follows: Bold = Level 1, Normal = Level 2 and Italic = Level 3.
To infer the level information automatically from the cell format, follow the steps below:
1. In the original table, select a cell from the column where cell formats will be used to infer levels
Tip: if you do not want to change the formatting of row item descriptions, you can create a dedicated column where cell are formatted as per their respective levels, for example with indentations.
2. Select an option
3. Click on the ‘Run’ button
Checking level information by displaying rows in hierarchical view
Once the hierarchy information is populated (Level and UpDown), you can visually check it in a tree view by taking the following steps:
1. Select a column from the original table which contains the information that you want to see in tree view
mode as per the hierarchy defined, for example the row descriptions.
2. Click on the Show in Treeview button; row items are displayed with their respective weight in hierarchy:
Note: Mind the blank cells in the Level column; blank cells break the hierarchy. Use an hyphen (-) to link rows which belongs to the same hierarchy.
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Formulas
Objective
Now that the rounding management table has been created and the hierarchical information has been input,
formulas must be created or updated automatically using the SAP Rounding Management wizard in order
that the adjustment process computes and post the rounding adjustments properly.
- In the rounding management table, the following formulas must be created or updated:
o Min column: depending on the adjustment method defined at table level, this column stores the difference between the original amount and the amount if adjusted or the inverted amount
o Control column: difference between the sum of breakdown items and the respective total
- In the original table, each original formula used to retrieve amounts before rounding is updated as
following:
o Applying the scale factor to the original formula and embedding it in the ROUND() formula
o Appending the reference to the corresponding adjustment cell
The resulting cell formula will follow the pattern below: =ROUND((OriginalFormula)/RndScale,RndDec)+$AdjustmentCellAddress
- RndScale and RndDec correspond to the scale factor and the number of decimals used for
rounding. - AdjustmentCellAddress is a placeholder that stands for the address of the respective adjustment
cell found by the formula creation wizard in the rounding management table.
Procedure
1. As with the creation of the rounding management table (see Procedure on page on page 12), you can
activate the formula dialog either via the SAP Rounding Management toolbar (Formula button) or the
contextual menu (right click on worksheet SAP Update Formulas…).
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2. Using the range reference editor, select the same range as the one selected to create the rounding
management table (see step 4 on page 13).
Tip: activate the ToC worksheet and click on the hyperlink that was automatically created during the update of the table of content right after the table creation: the hyperlink refers to the cell range that was originally selected. By doing so, you are sure to select the same range as the one used for creating the table. Then use the contextual menu (SAP Update Formulas…): the reference editor refers to your
selection.
3. Select the formula update options which corresponds to your table:
- Update ‘Min’ formulas and Control formulas: populates the ‘Min’ column and the ‘Control’ column in
the rounding management table. The ‘Min’ column computes the minimal impact or rounding
adjustments and the ‘Control’ formula computes the discrepancies between totals and the respective
breakdown.
Warning: wrong or inconsistent hierarchy information will result in wrong formulas.
- Scale and ROUND formula: applies the rounding scale factor to the original amount or formula used to
retrieve amounts, and embed the resulting formula in the ROUND formula. The number of decimals
defined in the Setting tab is used as parameter of the ROUND formula.
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Matrices: multi-level hierarchy in columns
In matrices, multi-level hierarchies in columns are not supported: only one total column should exist per
table, and should be located at the right-hand side of the breakdown items (hierarchy children).
An option to handle tables with several total levels in column consists in creating as many rounding
management tables as there are total columns in the original table, and creating formulas in the adjustment
cells to synchronize the adjustments between tables. The table of contents must then reference the tables in
the correct order so that the adjustments will be triggered from the top node down to the lower node for
columns, that is, from right to left in terms of adjustment table location (in a Left-To-Right Excel
configuration).
Warning: this option can be implemented provided that all sibling members of the sub-total in columns are
located at the right side of the lower level table.
Example: Statement of Changes in Equity
1. Creating a rounding management table only for the last 3 columns to be reconciled as a first step: Group
equity (Equity attributable to owners of parent), Non-controlling interest and total equity.
2. Creating a rounding management table for the components of Group equity and the respective total.
3. Linking the adjustments of the Group equity in the second table with the corresponding adjustments in
the first table.
In terms of operation, the table created at step 1 must be processed before the table created at step 2. The
entries in the table of contents must be ordered accordingly.
Note: In the current version, SAP does not recommend using more than one level of total in column per
matrix.
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Deleting Rounding Adjustment Tables
SAP Rounding Management leverages Microsoft Excel range names to identify and locate rounding
management tables. Consequently deleting rounding adjustment tables implies both clearing or deleting the
table cells and deleting the related range names. To that end, perform both actions below.
Clear or delete the cells of the rounding adjustment range.
Mind the possible important content of cells above or below the rounding management range, and clear
or delete the rounding table cells accordingly (delete the columns, clear the cells and remove cell
format…)
Delete the range names
1. In the table of contents, take note of the ID of the table that you have deleted (for example
“MYRANGE”)
2. Go to the menu Formulas Defined Names Name Manager, and delete both range names with the
‘RND’ prefix and ‘CTRL’ prefix, followed by the table ID (for example, “RNDM_MYRANGE” and
“CTRL_MYRANGE”)
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Operation: Rounding Adjustments
Defining Rounding Adjustment Settings by table
Once the rounding management table and formulas have been created and updated, settings related to the
adjustments must be checked.
Table setting: Adjustment method
In the first cell of the rounding management table, check the adjustment method you want to apply to the
table (see Updating the Settings on page 10)
Row setting: Default
This option lets you define which breakdown row(s) should be adjusted in priority for one given total.
Input an integer which corresponds to the precedence for the row. Once all Default rows are adjusted
according to the precedence order, the adjustment method applies to identify the breakdown items
where additional adjustments will be posted if necessary.
Cell setting: Locked
If you want to prevent automatic adjustments for the cell in the original table, do not leave the
corresponding cell in the Locked column empty.
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Running Automatic Rounding Adjustments
Click on the Manage adjustment button in the ribbon. The following window lists the tables that can be
processed to post or delete rounding adjustments. The respective number of rollup calculation errors is also
displayed by table.
Select the table(s) to be processed and click on ‘Post Adjustments’ (or ‘Delete Adjustments’ to delete existing
adjustments by table).
The automatic adjustment amount corresponds to the number of decimals defined for the workbook: +1 or -1
when there is no rounding decimal, +0.1 or -0.1 when there is 1 rounding decimal, +0.01 or -0.01 when there
is 2 rounding decimals, etc. If the adjustments amount should be different for some items (for example +2),
adjustments must be posted manually in the corresponding rounding adjustment table (see Manual
adjustments on page 24 below).
Note: adjustments are not posted for cells where the original value is zero (0).
Adjustment Options
The adjustment options lets you revert to the rule set of the SAP Rounding Management version 1.3.1 and
older if needed. By default, the latest rule set is used (Rule set 2), which is recommended. Then you can
possibly deactivate some of the rules of this set if needed.
Note – optimizations (MO): when this option is selected, rules are triggered in different possible orders in
order to post the optimal number of adjustments. Consequently activating this option may slightly increase
the adjustment processing time for some tables since different rule combinations are evaluated by the
program.
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These options are reset when you close Microsoft Excel.
Manual adjustments
Manual adjustments can be input directly in the adjustment cells of the rounding management table. In order to protect manual adjustments from automatic adjustment deletion, input a formula, even for a fixed number (for example, “=1”).
Adjustment Audit-Trail
Cell comments created during the adjustment process help you monitor and track the rounding adjustments.
In the Rounding Management table, cell comments provide information about the adjustment rule
description and the entry number.
In the original financial table, cell comments include the adjustment amount.
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Adjustment Log
At the end of the automatic adjustment posting or deletion process, the process log window shows up. It
includes processing information, notably the number of adjustments automatically posted or deleted by table,
respectively.
If a table design error was detected by the program for one of the processed table, this table is identified with
an exclamation mark in the list (!). In this case, click on the corresponding row in the list and read the
message at the bottom of the log window.
Rounding Management table display options
Rounding management tables can contain numerous columns. In order to focus on the information of a
selection of columns, select the cell(s) which contains the header of the column(s) you want to keep (press
the Ctrl key for multiple selection) and click on the ‘Similar header’ button in the SAP Rounding Management
toolbar.
Click on the “All columns” button to unhide all columns of the rounding management table.
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Troubleshooting
Checking Named Ranges
SAP Rounding Management leverages Microsoft Excel range names to identify and locate rounding
management tables. The prefixes of these names are RNDS, RNDM and CTRL.
If you encounter problems during the update of formulas or during the automatic rounding adjustment
process, check the current workbook range names and range content:
- Delete range names for which the reference has been lost (Value/Refers To: #REF!)
- Check that rounding management ranges do not overlap
- Check that range names are defined with the “A1” cell reference style.
Note for prior versions up to v1.3.1: SAP Rounding Management requires the “A1” cell reference style (see page 7: Installation). If you operate both a Microsoft Excel version different from the US version and SAP Rounding Management version 1.2.3 or older, references of cell ranges automatically created by SAP Rounding Management may be defined in R1C1 mode although Excel is running in “A1” reference mode, as illustrated below.
In this case, it is recommended to install SAP Rounding Management version 1.2.4 or newer. In the Name Manager window, delete the range names previously created in R1C1 mode, and let the new version of the add-in recreate the required setting ranges as explained in the chapter Configuration: Initializing the Workbook for Rounding Management on page 9. As a workaround with version 1.2.3 or a previous version, you can update the references manually for the corresponding cell ranges (“Refers to” area re-select the range Validation button: )
Version v1.3.1 and older: Checking Column Header Width in Rounding Tables Ranges
SAP Rounding Management maps each column from the original financial table with one column in the
corresponding rounding table. This mapping is based on the column header which must be identical. In order
to handle a maximum number of heading types (notably dates), the mapping is based on the displayed text.
In some cases if the column is too narrow (e.g. with date formula), pound signs (“#”) are displayed in the
cells, which may adversely impact the column mapping and formula creation.
In this case, make sure that the column headers have the appropriate width so that the header text appears
in the cell.
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Component Compatibility issue If the version of the MSCOMCTL.OCX file is different from the one required by SAP Rounding Management (see Technical Requirements on page 6), the following warning message pops up when installing the add-in and when starting Excel if the add-in is already installed.
To fix this issue, this file must be updated. Before all, check that this update complies with your IT policy and that there is no dependency of any other add-in or component with the existing version of the MSCOMCTL.OCX file. Then you must have administrator rights on the computer where the add-in must be installed. If this is the case, you can proceed as follows.
1. Run the Command Prompt (cmd.exe) in Administrator mode and execute either following command in
order to unregister the current version of the MSCOMCTL.OCX file (depending on the operating system):
c:\windows\System32\regsvr32.exe /u .\MSCOMCTL.OCX or c:\windows\SysWOW64\regsvr32.exe /u .\MSCOMCTL.OCX
2. Download the MSCOMCTL.OCX file version corresponding to the SAP Rounding Management version
into the System32 subdirectory or the SysWOW64 subdirectory (depending on the operating system).
SAP Rounding Management v1.3.1 and older : MSCOMCTL.OCX version 6.1.98.34 (6/6/2012)
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SAP Rounding Management v1.4.0 and newer: MSCOMCTL.OCX version 6.1.98.46 (12/8/2015)
3. Back in the Command Prompt console, execute either following command in order to register the new
version of the MSCOMCTL.OCX file (depending on your operating system):
c:\windows\System32\regsvr32.exe .\MSCOMCTL.OCX or c:\windows\SysWOW64\regsvr32.exe .\MSCOMCTL.OCX
Password requested when closing Excel.
When closing Microsoft Excel after operating SAP Rounding Management, a dialog may prompt you for a
password. In this case, just keep pressing the Esc key (escape) until the dialog disappears.
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