SAP Reconciliation FICO With COPA Add-On Tool
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Transcript of SAP Reconciliation FICO With COPA Add-On Tool
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Reconciliation SAP FI, CO with CO-PA
SAP ICR_002-Add-on (Tool-kit)
Fast Month-End-Closing,Process reconcile SAP FI, CO CO-PA
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Process reconcile SAP FI, CO CO-PA
Nick Scherer, [email protected] M: +41 79 833 22 33
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Closing Process Without ICR-Add-on ReconciliationCompany 1300
Local Closing ProcessCompany 1200Local Closing ProcessCompany 1100
Local Closing ProcessCompany 1000Local Closing Process
Goods Issue (COGS) USD 3.000
Company 2300Local Closing ProcessCompany 2200
Local Closing ProcessCompany 2100Local Closing ProcessPartner COPA
Local Closing Process
i.e. COGS USD 3.500
Analysis of differences isvery difficult
Many different ways of excel
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Local ClosingFind differences not easy
Wehre are the wrong documents?
Many different ways of excellists must be created to find the differences
Missing processes cannotbe showed
No communication andtraking supportbetween controller andlogistic
Posting Period closed Processes partly reversed, Currency differences Cost estimation differences FI-GL, UKV, Reported by
cost element
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Reconciliation with ICR-tool-kit Enable analysis early in the
closing process Avoid differences altogether Navigation to the source
document
Closing Process with ICR_002-Add-on, Recon. FI/CO CO-PA Company 1300
Local Closing ProcessCompany 1200Local Closing ProcessCompany 1100
Local Closing ProcessCompany 1000Local Closing Process
Receivables 2000: EUR 5.000Payables 2000: USD 3.000
Company 2300Local Closing ProcessCompany 2200
Local Closing ProcessCompany 2100Local Closing ProcessCompany 2000
Local Closing Process
Receivables 1000: USD 3.500Payables 1000: EUR 3.000
USD 2.000
Company 1300Local Closing ProcessCompany 1200
Local Closing ProcessCompany 1100Local Closing ProcessCompany 1000
Local Closing Process
Receivables 2000: EUR 5.000Payables 2000: USD 3.000
Company 2300Local Closing ProcessCompany 2200
Local Closing ProcessCompany 2100Local Closing ProcessCompany 2000
Local Closing Process
Receivables 1000: USD 3.500Payables 1000: EUR 3.000
USD 2.000
Intercompany Reconciliation Communicate with responsible
accountants Post corrections
Company 1300Local Closing ProcessCompany 1200
Local Closing ProcessCompany 1100Local Closing ProcessCompany 1000
Local Closing Process
FI-GL-Account EUR 5.000CO-Cost Element USD 3.500
Company 2300Local Closing ProcessCompany 2200
Local Closing ProcessCompany 2100Local Closing ProcessPartner COPALocal Closing Process
Characteristic/ValuefieldsUSD 3.500 5.000
Reconciliation FI with CO-PA Find differences easy as part of
local closing process Navigate all relevant documents
per mouseclick Communication- and Tracking
function available Reconcile any time in the month
Monitoring value flow
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Local Closing ProcessesElimination of Differences
Goods issue Invoice in CO-PA
EUR 5.000 EUR 5.000USD 3.500 USD 3.500
Monitoring value flow Reconcile in local currency And much more
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Reconciliation Process flow with ICR_002-Add-on
Data Selection (1) Data Matching(2)
Data Presentation
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Communication(4)
Data Presentation
& Analysis(3)Post Corrections *
* Available through programming interface (BAdI) or Online posting in case of errors
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New Reconciliation Functionality with ICR_002-Add-on
Agenda: Single Steps of ICR_002 Add-on Supported Business Processes Data model Data selection automated matching and storage Data presentation and reconciliation
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Communication- and tracking support Availability Technical aspects Implementation, see the last slide FAQ:
Is this tool replacing the Account-based CO-PA? yes Can all postings in FI, CO-OM, CO-PC be reconciled automatically with
CO-PA? yes
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Steps of Reconcile FI/CO with CO-PA
Retrieve relevant data from FI, CO-OM and CO-PA Store relevant data in central system Global Special Ledger Assign documents automatically based on customizable business
rules (hard rules; e.g. same reference, Sales Order, Material-number, and so on)
Access central system (local or group accountants, controller) Find matching documents using customizable business rules (soft
rules; e.g. same document date, local currency, and amount)
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rules; e.g. same document date, local currency, and amount) Assign matching documents Communicate with other users by e-mail and workflow Enhancement of functionality possible through BAdI (e.g. posting of
correction documents in operative and/or reconciliation system) Posting from FI,CO can be overtaken Online and in Batch into the
Special Ledger Postings in CO-PA can be overtaken in Batch or start the TC:
FBICS2 - GL Accounts: Select Documents into the Ledger.
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Supported Business Processes
Reconciliation of Open Items at key date GL accounts with open item management Customer/vendor accounts with open item management
Reconciliation of documents according to posting date GL accounts with posting in FI,CO-OM and CO-PA IRC_002-Add-
on
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Data Model
Mandatory characteristics Company Partner company Document Number Transaction currency Amount in transaction currency Local currency
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Amount in local currencyAdditional characteristics
Any additional document characteristics Material number Sales Order Sales Order item Purchase Order / Item
Any customer definable characteristics
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Data Selection with SAP-Integration
SAP Integration Data selection across SAP systems Access via RFC (Remote Function Call) Function modules for data selection are available for
4.6C R/3 Enterprise SAP ERP
Components for data selection
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Components for data selection FI Documents FI Open Items on GL accounts FI Open Items from sub-ledgers BAdIs to select Data from outside of FI and SAP-System
Automatic derivation of Company from company code Group account from operative account
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Data Selection from Non-SAP Systems
Non-SAP systems SAP provides a programming interface for the data selection of documents
and/or balances Pull principle
Data selection program calls customer specific data selection logic (BAdI)* Data selection program stores data in ICR database Example: Read from legacy system
Push principle Non-SAP application calls SAP function module
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Non-SAP application calls SAP function module SAP function module stores data in ICR database Example: customer creates web transaction for supplying data
(*) BAdI = Business Add In in ABAP Objects
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Data Selection & Storage: FI, CO CO-PA, ICR_002
Control tables RFC destinations Last selection
Data selection process
SL Global Ledger Y2 Tables:
FBICRC002AFBICRC002T
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Reconciliation System
FBICS2BAdI
Online/U-exit
BSEG
BKPF
Online Posting from FI, MM, SD, CO-OM, into Ledger Y2
Posting from FI, MM, SD, CO-OM, to CO-PA are extracted by TC: FBICS2 Into Ledger Y2
CO-PACO-OM
CO-PC
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Data Selection Further Aspects
Pre-requisites Data delivery from the source systems contains global characteristics
Standard validations Valid companies Valid group accounts
Customer specific validations SAP provides BAdI
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SAP provides BAdI User-exit Examples for customer specific validations
Valid combinations of company/profit center Valid characteristics for any sub-assignments . . .
Monitoring Storing of logs for data selection per company Information: date, time, user,
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Data Storage
Technical aspects Documents are stored in reconciliation system using standard FI-SL
functionality (2 Tables: Line-items and sum items) Standard reporting tools for FI-SL are available for reconciliation data:
Report Writer / Report Painter Drill-down reporting Data export to SAP Business Information Warehouse
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Data export to SAP Business Information Warehouse
Functional aspects Changes to documents will not be overwritten by new data selection
Reconciliation of Open Items Data selection program determines whether document has been transferred before only
new documents are added; cleared documents are deleted Reconciliation of documents
Delta selection (only newly posted documents are transferred)
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Data Selection, Storage, Presentation, Analysis
Summary Select data from operative systems (e.g. as scheduled
background job from SAP systems and flat file upload for non SAP systems)
Store data in central Reconciliation System (ERP2005) Assign documents automatically using customizable rules (e.g.
matching reference numbers,,) Present data to accountants responsible for reconciling
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Present data to accountants responsible for reconciling differences (local accountants or group accountants depending on organizational structures)
Using communication tools like e-mail Store communication or process status to specific problem
processes Replacing completely the Account-based CO-PA Accelerate closing and Reconcile process significant.
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Data Presentation: User Interface
Hide / Show the following slides depending on options: SAP iTutor available in same folder Live Demo in the system Use slides SAP iTutor for ICR_002-Add-on not available at this moment See next slides as an overview
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Omya SAP-CC
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Data Presentation: User Interface Functions
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Data Presentation: User Interface Layout
Unassigned documents of selected Unassigned documents of selected
Differences to bereconciled perpartner
Unassigned documents of selected company; flexible layout to show any information contained in Reconciliation DB
Unassigned documents of selected partner; flexible layout to show any information contained in Reconciliation DB
Assigned documents for selected business relationship
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Data Presentation and Reconciliation Functionality
Functionality
Assign documents / delete assignments Set status (e.g. communication and processing status) Find matching documents using customizable rules
Correct transaction or local currency and amount manually Correct amount, wrong transaction or local currency manually
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Communication support Template based mails Contact person database
Customer specific functions through BAdI Standard functions can be deactivated
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Availability
The new functionality is contained in mySAP ERP 2005.mySAP ERP 2004 is generally available as of March, 1st, 2005.Customers need a license for mySAP ERP or mySAP Business Suite. This may imply a change of contract from SAP R/3 or R/3 Enterprise to mySAP.
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Technical Aspects
Reporting Report Writer / Report Painter Drill-down reporting Export to BW A new FI-SL Global Ledger is a must for ICR_002-Add-on
User interface SAPGUI for Windows or
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SAPGUI for Windows or SAPGUI for HTML
Assignment to component ECC 5.0 (= ERP Core Component) Functionality is not contained in isolated BW/SEM installation
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Service Portfolio in the ICR-environment from SPC:
IRC-003: Intercompany reconciliation for Customer / Vendor ICR-003: Implementation of NON-SAP companies, customer/Vendor ICR-002: Reconcile FI, CO-OM with CO-PA, as an Add-on Solution with several
BAdIs ICR-001: Any matching issue with external or internal SAP Data
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Nick Scherer, SPC Scherer & Partner GmbH dispose over 20 years of SAP-Business Consulting experience in many different Business Processes.
More see under http://www.spc4saparis.ch / Project Expericence
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Implementation scenario for ICR-002-Add-on
Live demo with this ICR_002 Tool-kit Analyze your System environment Analyze process flow from FI-GL, MM, SD,,, to CO-PA Create offer for implementation and Add-on Implementing, testing, training the solution and over give the
documentation to the Customer For more information and question, please ask
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For more information and question, please ask Nick Scherer Raebeweg 8 CH-6402 Merlischachen Switzerland M: +41 79 833 22 33 E: [email protected] I: www.spc4saparis.ch