Sap Liquidity Planner
description
Transcript of Sap Liquidity Planner
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SAP Liquidity Planner
Doris MllgaardProduct Manager, SAP AG
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SAP AG 2002, Title of Presentation, Speaker Name 2
Agenda SAP Liquidity Planner
Integration of Actual Data
Planning
111
2
Environment and Objectives
22
333
555 Summary
444 Reporting
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SAP AG 2002, Title of Presentation, Speaker Name 3
Agenda SAP Liquidity Planner
Integration of Actual Data
Planning
111
2
Environment and Objectives
22
333
555 Summary
444 Reporting
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SAP AG 2002, Title of Presentation, Speaker Name 4
Cash Management
Cash position Liquidity forecast
Subledgers:- A/P- A/R- Purchase
orders- Orders
Bank accounts in currency:Account 1
:Account nTotal
Payment transactions in transit:- incoming - outgoing
Financial investments and borrowings
Cash Management
decision
Market information TRADING
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SAP AG 2002, Title of Presentation, Speaker Name 5
... The Market Requirements
Value-based enterprise management is increasingly important Foresighted management of global cash flows & their related risks Increase on the efficiency of planning processes & monitoring targets
Modern-day liquidity planning requires A central planning tool with automatic data exchange Central reporting functions Decentralized access for data entry and for local evaluations Group-wide use irrespective of the existing system landscape Flexibility when defining the planning environment and its parameters An easy adaption to changes in the organizational structure and its
planning parameters
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SAP AG 2002, Title of Presentation, Speaker Name 6
Liquidity Planner - Objectives
Supports the finance manager in identifying expected liquidity and foreign currency risks
Key features ofLiquidity Planner
Centralized system for handling plan datain a medium- and long-term liquidity planning
Centralized system for handling plan datain a medium- and long-term liquidity planning
Group-wide database in invoice currencyGroup-wide database in invoice currency
Immediate availability of informationto decision-makers
Immediate availability of informationto decision-makers
Easy-to-use front-end and evaluation tools Easy-to-use front-end and evaluation tools
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SAP AG 2002, Title of Presentation, Speaker Name 7
Terms for Liquidity Planning
ACTUAL and COMMITMENT data in Cash Management Activities entered in the SAP System
(that is, concluded business transactions + commitment) Data structuring
Bank accounts Customers vendors Purchase orders orders
PLAN data in the Liquidity Planner Exclusively planned (expected) future cash flows All group subsidiaries In invoice currency
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SAP AG 2002, Title of Presentation, Speaker Name 8
Processes in the SAP Liquidity Planner
Data warehouse
Group
Planning unit 1
Planning unit 2
Plan data
Planning unit 3
Actual data
Planning unit 1
Planning unit 2
Planning unit 3
Reporting
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SAP AG 2002, Title of Presentation, Speaker Name 9
SAP Liquidity Planner Architecture -Overview
Front-end clients
OLAP database
BPS server
SAP BW
OLAP data buffer, master data buffer, field catalogue
Planning Framework
Planning levels, packets, methods and functions
Manual planning
Determining actual data in Liquidity Planner as Plug-In
Enteringplan data
SAP FinancialAccounting
Configuring the planning
Configuring the InfoCubeand the reports
ReportingConfiguring the extractors
1
2
3
4
5 Configuring thedetermination of actuals
Importing the bankstatements and postprocessing
Local SAP Systems
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SAP AG 2002, Title of Presentation, Speaker Name 10
Agenda SAP Liquidity Planner
Integration of Actual Data
Planning
111
2
Environment and Objectives
22
333
555 Summary
444 Reporting
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SAP AG 2002, Title of Presentation, Speaker Name 11
Planning Process
z Centralized planning system with data storage on group level
z Decentralized user interface for planning unitsz Centralized/decentralized reporting
Reporting
Data Warehouse
Group
Planningunit 1
Planningunit 2
Plan data
Planningunit 3
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SAP AG 2002, Title of Presentation, Speaker Name 12
Planning Structure
Definition of objectives of liquidity planning Objectives Means of achieving the objectives
Responsibilities within the planning process Individual tasks to be assigned to the employee responsible User roles, authorizations
Timing and procedures in the planning process
Data model
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SAP AG 2002, Title of Presentation, Speaker Name 13
Header data
Clear assignment of plan datafor aggregation and evaluation
Planning unit
Currency
Key date (version)
Time line
Defining planning horizon and periods
For example: Next 12 months divided into months or quarters
Freely scalable
Liquidity items
Item-oriented structure of cash flows to be planned
Data Model
Time line
Header data
Data input
Liquidityitems
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SAP AG 2002, Title of Presentation, Speaker Name 14
Liquidity Planner - Data Entry
Header Data
Timeline
Data Input
LiquidityItems
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SAP AG 2002, Title of Presentation, Speaker Name 15
Data Model Liquidity items
Criteria for definition
Ability to plan
Which incoming and outgoing payments should be planned in the company?
Level of detail
How detailed should the planning be for these payments?
General validity
How do the liquidity items have to be structured in order to convey information that is meaningful to the group and to the individual planning unit?
Manageability
Which payments can be found again in the actuals and are therefore accessible for plan/actual comparisons?
Time line
Header data
Data input
Liquidityitems
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SAP AG 2002, Title of Presentation, Speaker Name 16
Revolving planningz Adjust or enter plan data in a
defined frequencyz Defining milestones within the
revolving planning processz You can choose your own planning
frequency
Time lineHeader data t 0
Data Input
Plan-position
Time lineHeader data t 1
Data Input
Plan-items
Time lineHeader data t 2
Data input
Liquidity items
Timing and Procedures in the Planning Process
Time
JAN FEB MAR APR ... SEP OCT NOV
Version
01/2000
03/2000
02/2000
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SAP AG 2002, Title of Presentation, Speaker Name 17
Liquidity Planner - Data Entry
z Only planned cash flows in invoice currencyz Copy and evaluation functionsz Text field for notes
Local plan data entry
Centralized aggregation
and evaluation
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SAP AG 2002, Title of Presentation, Speaker Name 18
Liquidity Planner - Data Entry
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SAP AG 2002, Title of Presentation, Speaker Name 19
Data Entry via Browser
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SAP AG 2002, Title of Presentation, Speaker Name 20
Hardware Architecture
Scenario 1 Scenario 2
Business Warehouse
SEM
Business Warehouse
LiquidityPlanner
SEM
LiquidityPlanner
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SAP AG 2002, Title of Presentation, Speaker Name 21
Agenda SAP Liquidity Planner
Integration of Actual Data
Planning
111
2
Environment and Objectives
22
333
555 Summary
444 Reporting
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SAP AG 2002, Title of Presentation, Speaker Name 22
Integration of Actual Data
Objectives
Group-wide determination and assignment of all paid incoming and outgoing cash flows
Operative, financial and other cash flows stated according to the structure of liquidity items within the planning
Enabling immediate, automatic plan / actual comparisons
Support of further analyses(e.g. cash flow-oriented controlling)
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SAP AG 2002, Title of Presentation, Speaker Name 23
Processes in the SAP Liquidity Planner
Planning unit 1
Planning unit 2
Planning data
Planning unit 3
Data warehouse
Group Actual data
Planning unit 1
Planning unit 2
Planning unit 3
Reporting
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SAP AG 2002, Title of Presentation, Speaker Name 24
Integration of Actual Data
Integration of actuals for e.g. plan/actual comparisons
Liquidity Planner
Business Information Warehouse
Determination of actual dataaccording to the structure
of the liquidity items
SAP Accounting
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SAP AG 2002, Title of Presentation, Speaker Name 25
Liquidity Planner - Process Flow
SAP BW
Enter plan datain SEM BPS
Enter plan datain SEM BPS
Reporting
Automatic assignment mechanisms
Result of assignment satisfying?
Postprocessing of parameters
noResults logs
Extractionyes
Actual data
Work evaluations
Import of account statements
Import of account statements
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SAP AG 2002, Title of Presentation, Speaker Name 26
Assignment Mechanisms (1)
Assignment based on account statements one liquidity item for each account statement item purposes of the payment are taken from the notes
Such as amount, posting text, notes to payee, business transaction code, payer
Such as SWIFT MT 940: 54 fields
predefined assignment rules determine the corresponding liquidity item Assignment rules are freely definable
Result: All items are assigned, but not precisely in all cases
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SAP AG 2002, Title of Presentation, Speaker Name 27
Assignment based on Account Statements -Example
Sample AGNew York---------------------------------------------------------------------------------------------------------------------------------------------------------------------------Post office ManhattanAccount holder: John SmithSort code: 66010075 Account no.: 179097-756 Statement no.: 00051
Currency: USD Statement date: 09/24/2000
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------
CNr Val.dte Pst dte Note to payee Posting text BTC Daybook no. Amount
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Beginning balance 33,900.00---------------------------------------------
00001 09/24 09/24 CHECK DEPOSIT 070 30,000.0000002 09/24 09/24 Doc. 1500000285 004 - 3,300.0000003 09/24 09/24 AS 8899100 / X4711 DEBIT MEMO 005 - 386.16
WorldTEL GmbH 00004 09/24 09/24 Check 1500000282 001 - 600,0000005 09/24 09/24 Paid on 06/03/YY 051 10,700.00
Pmt no. 17100008111CAcct 3 %
00006 09/24 09/24 Paid on 06/12/YY 051 1,000,000,000.00-------------------------------------------------------------Total Debit 4,286.16Total Credit 1,000,040,700.00-------------------------------------------------------------
Ending balance 1,000,070,314.00Telephone costs WorldTEL
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SAP AG 2002, Title of Presentation, Speaker Name 28
Assignment based on Account Statements -Settings
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SAP AG 2002, Title of Presentation, Speaker Name 29
Assignment Mechanisms (2)
Assignment based on information from SAP Accounting Used where assignment based on account statements
is not accurate enough
Analysis of information in payment runs(for example, for combined payments)
Clearing entries evaluations of open items (for example, checks) Assignment logic, for example, by segmentation of customers/vendors
Possible to take flows on inter-company clearing accounts into consideration
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SAP AG 2002, Title of Presentation, Speaker Name 30
Assignment based on SAP FI Information -Settings
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SAP AG 2002, Title of Presentation, Speaker Name 31
Determination of Actual Data Expected Results
Blanket assignment
Accurate assignmentbased on informationfrom SAP Accounting
Scalable accuracy Blanket assignments Exact assignments
Completeness Complete assignment of all
account statement items
Capable of enhancements
Exact assignment based on
account statements
Precise the assignment mechanisms
High level ofdifferentiation
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SAP AG 2002, Title of Presentation, Speaker Name 32
Agenda SAP Liquidity Planner
Integration of Actual Data
Planning
111
2
Environment and Objectives
22
333
555 Summary
444 Reporting
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SAP AG 2002, Title of Presentation, Speaker Name 33
Liquidity Planner - Reporting
Total
Country GER
Planning unit 1500
Country GER
Planning unit 1000
Country GER
GroupTreasury
Planning unit 3000
Country UK
Currency EUR
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SAP AG 2002, Title of Presentation, Speaker Name 34
Principle of Multi-Dimensional ReportingV
e
r
s
i
o
n
03/2000
02/2000
01/2000
Planning unit
USAUK
FRA Currency
JPYUSD
EUR
z in SAP BW Business Explorer / Analyzer
z in SEM BPSData
output
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SAP AG 2002, Title of Presentation, Speaker Name 35
Total Evaluation
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System DemoOffline
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SAP AG 2002, Title of Presentation, Speaker Name 37
Reporting - Comparison
Plan / Actual comparison Selection Region A Currency Euro Comparison period 06/2000 Planning version 06/2000
Region A P 06/2000 Actualsin EUR(1000's) PP 06/2000 06/2000 Absolute %A/R 12,200 11,500 700 6.09%A/P -11,500 -10,900 -600 5.50%Balance 700 600 100 16.67%
Derivation
Plan / Plan comparisons Current plan versus plan from previous month Current plan versus annual plan
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SAP AG 2002, Title of Presentation, Speaker Name 38
Agenda SAP Liquidity Planner
Integration of Actual Data
Planning
111
2
Environment and Objectives
22
333
555 Summary
444 Reporting
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SAP AG 2002, Title of Presentation, Speaker Name 39
Liquidity Planner - Summary
Planning unit 1
Planningunit 2
Planningunit Y
PlanningPlanning
Decentralized data entry
Update as of ...
Update as of ...
Cash flow-related planning per liquidity item per periodper currency
Operationalactual data
Operationalactual data
Mapping&
assignment
Cashforecast
CashpositionSAP Systems
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SAP AG 2002, Title of Presentation, Speaker Name 40
Features of the Liquidity Planner
The decision-makers have immediate access to the information they need on expected changes in the liquidity and foreign currency position
Central planning system Reduction in maintenance costs
Group-wide use using decentralized user interface
Easy-to-use front-end
Internet/Intranet scenario
Integration of actual datafrom SAP R/3 Systems
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SAP AG 2002, Title of Presentation, Speaker Name 41
Other Possible Integration Scenarios
Liquidity Planner
Business Information Warehouse
Determination of actualdata according to thestructure of liquidity items
SAP Financials
Market Risk Analyzer
Plan data
Integration of plan data with operational data
for e.g. exposure analysisIntegration of actual data for e.g. plan/actual comparisons
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SAP AG 2002, Title of Presentation, Speaker Name 42
Possible Integration of Plan Data
Liquidity Planner
Business InformationWarehouse
TR-MRM
Plan
Planned cash flows as underlyingfor determining expectedopen currency position
Expectedcurrency exposure
Plan data Closed hedgetransactionsOpen
position
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SAP AG 2002, Title of Presentation, Speaker Name 43
Liquidity Planner Workplace
Localliquidity planning
Financing Hedging Investments
Total
Division X
Planning unit 1Land A
Planning unit 2Land B
GroupTreasury
Planning unit 3Land B
Land B
Group-wide aggregation and evaluation
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SAP AG 2002, Title of Presentation, Speaker Name 44
Live Customers (inofficial)
Implement.- Istdaten- Planung partner ermittlung
GASAG Berlin Bearing Point X
Ferrovie dello Stato X
merckle ratiopharm Hanseorga X
AGIV real estate Stefan Kerber, SAP X
Woolworth M. Heesch, SAP X
BSH -- X
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SAP AG 2002, Title of Presentation, Speaker Name 45
Further Implementation Projects
Lufthansa Lufthansa Systems
EADS (Toulouse), bauen Airbus
sterreichische Bundesbahnen
1 Projekt in Brasilien
1 Projekt in Indien
Dauer Implementierungsprojekt:
Istdatenermittlung: Im Falle nicht zu komplexer Strukturen und nicht zu vieler Buchungskreise schtzungsweise 20 Tage.
Planung: Dirk Braun fragen
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SAP AG 2002, Title of Presentation, Speaker Name 46
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SAP AG 2002, Title of Presentation, Speaker Name 48
Corporate Colors for PPT
SAP Blue SAP Gold SAP Gray
You can use th with gradationsis colors
SAP Liquidity PlannerAgenda SAP Liquidity PlannerAgenda SAP Liquidity PlannerCash ManagementTerms for Liquidity PlanningSAP Liquidity Planner Architecture - OverviewAgenda SAP Liquidity PlannerPlanning StructureData ModelData Model Liquidity itemsTiming and Procedures in the Planning ProcessLiquidity Planner - Data EntryHardware ArchitectureAgenda SAP Liquidity PlannerIntegration of Actual DataIntegration of Actual DataAssignment Mechanisms (1)Assignment based on Account Statements - ExampleAssignment based on Account Statements - SettingsAssignment Mechanisms (2)Assignment based on SAP FI Information - SettingsDetermination of Actual Data Expected ResultsAgenda SAP Liquidity PlannerLiquidity Planner - ReportingPrinciple of Multi-Dimensional ReportingSystem DemoReporting - ComparisonAgenda SAP Liquidity PlannerOther Possible Integration ScenariosPossible Integration of Plan DataLive Customers (inofficial)Further Implementation ProjectsCopyright 2003 SAP AG. All Rights ReservedCopyright 2003 SAP AG. Alle Rechte vorbehaltenCorporate Colors for PPT