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SAP-HR uses infotypes to store all relevant employee data required for administration purposes.

It has a 4 digit-code and a related name.

It stores similar data into one screen.For example, Personal Data (Infotype 0002) stores the employee's personal data (i.e., first name, last name, birth date, marital status).

Every SAP infotype has fields for which data needs to be entered. There are two types of fields:

Mandatory fields, which have a tick in the field.

Optional fields, which are blank.

Number ranges for infotypes have been pre-determined by SAP. They are as followed:

HR/Payroll Data = Infotype 0000 to 0999 Organizational Data = Infotype 1000 to 1999 Time Data = Infotype 2000 to 2999

Authorization to access SAP HR Master Data can be defined at the infotype level. Therefore, SAP users can be given access only to the employees' information relevant for their position, allowing appropriate level of security to be maintained for confidential personnel information.

Some infotypes are divided in different groups linked to the same theme.Thesegroups are called subtypes. "Permanent Residence" and "Emergency Address" are subtypes of the Infotype 0006 (Addresses).

Infotypes are maintained according to specific validity dates : start and end dates. which allows to maintain an employee's data history. When you update an employee's data, the previous data is most likely automatically time-delimited. As a result, an employee can have many records for one infotype, withdifferent validity periods.

In the SAP command prompt , Enter transaction PA30

In the next SAP screen, Enter the Personnel number Click the Enter Button Select the relevant Tab to view related

Infotypes. Select the Infotype you wish to create a new

record.

Click the create buttonIn the next SAP screen, Enter the Start and End dates for your new

record. Enter data in the fields. Make sure you enter

data for the mandatory fields at least Click the save button.

To display an infotype in SAP , you can either use transaction PA30 or PA20.

In the SAP command prompt ,

Enter transaction PA20. Click Enter Button

In the next SAP screen, Enter the Personnel Number Click the Enter Button

Select the relevant Tab to view related Infotypes.

Highlight the Infotype you wish to display. Click the Display button

The Infotype is displayed. Notice , SAP will gray out all fields and no fields can be changed.

To display an infotype in SAP , you can either use transaction PA30 or PA20.

In the SAP command prompt , Enter transaction PA30

In the next SAP screen, Enter the Personnel number Click the Enter Button

Select the relevant Tab to view related Infotypes.

Select the Infotype you wish to change. Click the change buttonIn the next SAP screen, Maintain any changes to the existing Infotype

fields. Click the save button.

In the SAP command prompt , Enter transaction PA30

In the next SAP screen, Enter the Personnel number Click the Enter Button Select the relevant Tab to view related

Infotypes. Select the Infotype you wish to copy. Click the copy button

In the next SAP screen, Maintain the dates to specify validity of new

record Specify any changes to the new record. Click the save button. Record is copied!

In the SAP command prompt , Enter transaction PA30

In the next SAP screen, Enter the Personnel number Click the Enter Button Select the relevant Tab to view related

Infotypes. Select the Infotype you wish to delete. Click the delete button

In the next SAP screen, Click the delete button again Click the Enter Button

Record is deleted!

In the SAP command prompt , Enter transaction PA30

In the next SAP screen, Enter the Personnel number Click the Enter Button Select the relevant Tab to view related

Infotypes. Select the Infotype you wish to see overview

of. Select the period of Overview

Click the Overview Button

The next SAP screen gives you an overview of records for the infotype. (in this case IT14)

You can view all infotypes saved for in SAP HR for a pernr using "Personnel File".

Personnel File stimulates browsing through employees personal data.

The personnel file facility is accessed using the following menu path: Human Resources => Personnel Management => Personnel Administration => HR Master Data => Personnel File or transaction PA10

The personnel file displays all of the infotypes to which data has been saved for a personnel number.

Info types are displayed in ascending numeric order and then sorted by their validity. They same display order applies to subtypes. They all appear after the respective info types

If several records exist for the same infotype, they are displayed one after another. The system then goes on to the next info type. When it has reached the last infotypefor which data exists SAP returns to the initial screen.

You can scroll backwards and forwards through the personnel file by using the Next Record function (or F19) and the Previous Function (or F18).

Infotype 003 - Payroll Status It automatically stores data that controls the

employee's payroll run and time evaluation. It is created automatically by the system, in

the background, during the Hiring Action. Data is updated automatically when time is

evaluated, payroll is run, or changes are made to the payroll past for the employee.

Data stored in this infotype should be changed ONLY in exceptional cases, as these changes will affect the employee's payroll processing and/or retroactive accounting

Maintain IT003 : To maintain Payroll Status in your SAP HR

command prompt enter transaction PU03 Enter the Pernr. Click Validate Click Execute

In this Presentation I have explained about the SAP HR Info type and further topics will be explained in Next presentation

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