SAP FI Customer Invoice-Scrap Sale User Manual Guide
description
Transcript of SAP FI Customer Invoice-Scrap Sale User Manual Guide
PROJECT A-SURE
User Training Manual
Financial Accounting ACCOUNTS RECEIVABLE
CUSTOMER INVOICE - SCRAP SALE
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited
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Document Number
Document Number Document Date
FI-AR-033.01/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November 2007 NA NA
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TABLE OF CONTENTS
1. SAP EASY ACCESS ................................................................................................. 7
1.1. REQUIRED USER INPUT ......................................................................................................... 7 1.2. SAP SCREEN SNAP .............................................................................................................. 7 1.3. DESCRIPTION ........................................................................................................................ 7
2. CUSTOMER ................................................................................................................ 8
2.1. REQUIRED USER INPUT ......................................................................................................... 8 2.2. SAP SCREEN SNAP .............................................................................................................. 8 2.3. DESCRIPTION ........................................................................................................................ 8
3. INVOICE DATE / DOCUMENT DATE ........................................................................ 9
3.1. REQUIRED USER INPUT ......................................................................................................... 9 3.2. SAP SCREEN SNAP .............................................................................................................. 9 3.3. DESCRIPTION ........................................................................................................................ 9
4. POSTING DATE ....................................................................................................... 10
4.1. REQUIRED USER INPUT ....................................................................................................... 10 4.2. SAP SCREEN SNAP ............................................................................................................ 10 4.3. DESCRIPTION ...................................................................................................................... 10
5. AMOUNT .................................................................................................................. 11
5.1. REQUIRED USER INPUT ....................................................................................................... 11 5.2. SAP SCREEN SNAP ............................................................................................................ 11 5.3. DESCRIPTION ...................................................................................................................... 11
6. CURRENCY .............................................................................................................. 12
6.1. REQUIRED USER INPUT ....................................................................................................... 12 6.2. SAP SCREEN SNAP ............................................................................................................ 12 6.3. DESCRIPTION ...................................................................................................................... 12
7. LINE ITEM TEXT ...................................................................................................... 13
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7.1. REQUIRED USER INPUT ....................................................................................................... 13 7.2. SAP SCREEN SNAP ............................................................................................................ 13 7.3. DESCRIPTION ...................................................................................................................... 13
8. PAYMENT TAB ........................................................................................................ 14
8.1. REQUIRED USER INPUT ....................................................................................................... 14 8.2. SAP SCREEN SNAP ............................................................................................................ 14 8.3. DESCRIPTION ...................................................................................................................... 14
9. BASELINE DATE ..................................................................................................... 15
9.1. REQUIRED USER INPUT ....................................................................................................... 15 9.2. SAP SCREEN SNAP ............................................................................................................ 15 9.3. DESCRIPTION ...................................................................................................................... 15
10. PAYMENT TERM ................................................................................................... 16
10.1. REQUIRED USER INPUT ..................................................................................................... 16 10.2. SAP SCREEN SNAP .......................................................................................................... 16 10.3. DESCRIPTION .................................................................................................................... 16
11. DETAILS TAB ........................................................................................................ 17
11.1. REQUIRED USER INPUT ..................................................................................................... 17 11.2. SAP SCREEN SNAP .......................................................................................................... 17 11.3. DESCRIPTION .................................................................................................................... 17
12. DOCUMENT HEADER TEXT ................................................................................. 18
12.1. REQUIRED USER INPUT ..................................................................................................... 18 12.2. SAP SCREEN SNAP .......................................................................................................... 18 12.3. DESCRIPTION .................................................................................................................... 18
13. GENERAL LEDGER ACCOUNT NO. .................................................................... 19
13.1. REQUIRED USER INPUT ..................................................................................................... 19 13.2. SAP SCREEN SNAP .......................................................................................................... 19 13.3. DESCRIPTION .................................................................................................................... 19
14. AMOUNT ................................................................................................................ 20
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14.1. REQUIRED USER INPUT ..................................................................................................... 20 14.2. SAP SCREEN SNAP .......................................................................................................... 20 14.3. DESCRIPTION .................................................................................................................... 20
15. LINE ITEM DETAIL ................................................................................................ 21
15.1. REQUIRED USER INPUT ..................................................................................................... 21 15.2. SAP SCREEN SNAP .......................................................................................................... 21 15.3. DESCRIPTION .................................................................................................................... 21
16. OUTPUT TAX CODE .............................................................................................. 22
16.1. REQUIRED USER INPUT ..................................................................................................... 22 16.2. SAP SCREEN SNAP .......................................................................................................... 22 16.3. DESCRIPTION .................................................................................................................... 22
17. CALCULATE TAX AUTOMATICALLY ................................................................. 23
17.1. REQUIRED USER INPUT ..................................................................................................... 23 17.2. SAP SCREEN SNAP .......................................................................................................... 23 17.3. DESCRIPTION .................................................................................................................... 23
18. COST CENTER ...................................................................................................... 24
18.1. REQUIRED USER INPUT ..................................................................................................... 24 18.2. SAP SCREEN SNAP .......................................................................................................... 24 18.3. DESCRIPTION .................................................................................................................... 24
19. PROFIT CENTER ................................................................................................... 25
19.1. REQUIRED USER INPUT ..................................................................................................... 25 19.2. SAP SCREEN SNAP .......................................................................................................... 25 19.3. DESCRIPTION .................................................................................................................... 25
20. FUNCTIONS AND PRODUCTS - TELECOM ........................................................ 26
20.1. REQUIRED USER INPUT ..................................................................................................... 26 20.2. SAP SCREEN SNAP .......................................................................................................... 26 20.3. DESCRIPTION .................................................................................................................... 26
21. BACK ...................................................................................................................... 27
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21.1. REQUIRED USER INPUT ..................................................................................................... 27 21.2. SAP SCREEN SNAP .......................................................................................................... 27 21.3. DESCRIPTION .................................................................................................................... 27
22. SIMULATE .............................................................................................................. 28
22.1. REQUIRED USER INPUT ..................................................................................................... 28 22.2. SAP SCREEN SNAP .......................................................................................................... 28 22.3. DESCRIPTION .................................................................................................................... 28
23. SAVE ...................................................................................................................... 29
23.1. REQUIRED USER INPUT ..................................................................................................... 29 23.2. SAP SCREEN SNAP .......................................................................................................... 29 23.3. DESCRIPTION .................................................................................................................... 29
24. DOCUMENT NUMBER .......................................................................................... 30
24.1. REQUIRED USER INPUT ..................................................................................................... 30 24.2. SAP SCREEN SNAP .......................................................................................................... 30 24.3. DESCRIPTION .................................................................................................................... 30
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1. SAP Easy Access
1.1. Required User Input Enter transaction code "FB70" in the command line and press enter.
1.2. SAP Screen Snap
1.3. Description Follow the menu path as shown in the screen snap and double click on "FB70 - Invoice" OR Enter transaction code "FB70" in the command line and press enter.
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2. Customer
2.1. Required User Input Enter "6200001" then press Tab.
2.2. SAP Screen Snap
2.3. Description Number of the customer account from which the transactions are processed. A customer account number is a unique key used to clearly identify the customer within the SAP system.
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3. Invoice Date / Document Date
3.1. Required User Input Enter document date then press tab.
3.2. SAP Screen Snap
3.3. Description The document date is the date on which the original document was issued. The document date may not be the same as the posting date on which G/L account balances or customer and vendor balances are updated. The document date can be the issue date of an invoice or a payment, for example.
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4. Posting Date
4.1. Required User Input Enter posting date then press tab.
4.2. SAP Screen Snap
4.3. Description Date which is used when storing the document in Financial Accounting or Controlling.
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5. Amount
5.1. Required User Input Enter "800000" then press Tab.
5.2. SAP Screen Snap
5.3. Description During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered. Amounts you enter may be changed automatically by the system if automatic postings are made during postings e.g. Tax adjustments, Cash discount adjustments.
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6. Currency
6.1. Required User Input Enter "PKR" then press tab.
6.2. SAP Screen Snap
6.3. Description Currency Key represents the currency for amounts in the document.
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7. Line Item Text
7.1. Required User Input Enter appropriate line item text, then press tab.
7.2. SAP Screen Snap
7.3. Description Line item text contains an explanatory text on the line item. Enter a text manually or transfer a standard text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign (=XXXX).
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8. Payment tab
8.1. Required User Input Click on "Payment" tab.
8.2. SAP Screen Snap
8.3. Description Click on "Payment" tab to enter payment related information.
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9. Baseline Date
9.1. Required User Input Enter "Baseline Date" then press Tab.
9.2. SAP Screen Snap
9.3. Description Baseline date is the date to which the periods for the cash discount deadline and the due date for net payment refer. This is the case for line items in open item accounts. For line items in G/L accounts, the item is due immediately on this date because there are no cash discount specifications. During document entry for open item accounts, the date may be defaulted. For this, a terms of payment key must have been specified in the customer's/vendor's master record for which a default value is requested in the document. The proposed date can be overwritten. If the cash discount rates (and days) have not been entered, the baseline date for payment is the same as the due date.
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10. Payment Term
10.1. Required User Input Enter "Z015" then press Tab.
10.2. SAP Screen Snap
10.3. Description Enter the payment term or change the payment term defaulted from customer master record, if required. Key for defining payment terms composed of cash discount percentages and payment periods.
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11. Details tab
11.1. Required User Input Click on "Details" tab.
11.2. SAP Screen Snap
11.3. Description Click on details tab page to enter additional information.
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12. Document Header Text
12.1. Required User Input Enter document header text then press tab.
12.2. SAP Screen Snap
12.3. Description The document header text contains explanations or notes which apply to the document as a whole, that is, not only for certain line items.
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13. General Ledger Account no.
13.1. Required User Input Enter "6781005" then press Tab.
13.2. SAP Screen Snap
13.3. Description This field contains the number of the expense or income G/L account to which the transaction figures are updated.
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14. Amount
14.1. Required User Input Enter "*" then press Tab.
14.2. SAP Screen Snap
14.3. Description During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered. Amounts you enter may be changed automatically by the system if automatic postings are made during postings e.g. Tax adjustments, Cash discount adjustments.
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15. Line Item Detail
15.1. Required User Input Double click on GL line item.
15.2. SAP Screen Snap
15.3. Description Double click on GL line item to enter other requried information.
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16. Output Tax Code
16.1. Required User Input Enter "za" then press Tab.
16.2. SAP Screen Snap
16.3. Description Enter relevant Tax code. To search for appropriate tax code, press F4 or click on drop down icon to select Tax code from drop down list. The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities. Tax codes are unique per country. The tax rate calculation rules and further features are stored in a table for each tax code. For tax-exempt or non-taxable transactions, you should use tax codes with a 0 percentage rate if the corresponding transactions are to be displayed in the tax returns. Note: You must define new tax codes if tax rates are changed by the state. The old codes with the old tax rates must remain in the system until no more open items which use this tax code exist
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17. Calculate tax automatically
17.1. Required User Input Click on "Calculate tax" check box.
17.2. SAP Screen Snap
17.3. Description Click on "calculate tax automatically" check box for calculation of sales tax automatically by the system based on entered tax code.
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18. Cost Center
18.1. Required User Input Enter "1004" then press Tab.
18.2. SAP Screen Snap
18.3. Description An organizational unit within a controlling area that represents a defined location of cost incurrence. Its a part of a company seen as a separate area of responsibility, location or cost-accounting entity. Place at which costs occur.
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19. Profit Center
19.1. Required User Input Enter "901" as profit center, then press Enter.
19.2. SAP Screen Snap
19.3. Description A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company".
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20. Functions and Products - Telecom
20.1. Required User Input Click on "Continue" Button.
20.2. SAP Screen Snap
20.3. Description Enter function code if prompted by the system. The code will be used for function wise reporting of expenses and income. Use F4 to see and select allowed values. Enter product code if prompted by the system. The code will be used for product wise reporting of expenses and income. Use F4 to see and select allowed values. Click on "Continue" button to proceed.
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21. Back
21.1. Required User Input Click on "Back" icon.
21.2. SAP Screen Snap
21.3. Description Click on "Back" icon to go back to enjoy screen.
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22. Simulate
22.1. Required User Input Choose "Simulate" from the document menu.
22.2. SAP Screen Snap
22.3. Description To simulate the document click on Menu bar --> Document --> Simulate. It shows overview of accounting document after execution of all Substitutions, execution of all validations and creation of automatically created line Items.
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23. Save
23.1. Required User Input Click on "Save" icon.
23.2. SAP Screen Snap
23.3. Description Click on "Save" icon to post accounting entries.
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24. Document Number
24.1. Required User Input Note document number for future reference.
24.2. SAP Screen Snap
24.3. Description Note document number for future reference.