Sap Cs Hoja de Trabajo - Cat2

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Title: CAT2: Record Time

Functional Area: Time Management

Last changed on: 11/15/13 8:53 AMPage: 1 of 34

Last Update: 11/15/13 8:53 AM

CAT2: Record Time CAT2

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r_CAT2_ Record Time.doc

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PA_PT_CAT2_Record_Time.htm

Job Role

Insert Job Role rows as necessary.

Transaction User Data Description

CAT2 bpp Record Time

Client Language Doc Type Job Role

BPP

http://pa_pt_cat2_record_time.htm/








Change History

Update the following table as necessary when this document is changed.

Date Name Change Descript ion

updated 11/14/2013 Jennifer Kistler

Trigger: A time administrator needs to enter time for employees. [CAT2] is only used by time administrators.Employees will record their own time in ESS only.

Business Process Procedure Overview

State employees, including temporary employees, are required to account for their planned hours by recording time in BEACON.Contractors may also be required to enter time data in BEACON. Additionally, some agencies will require that employees record thedistribution of their time to Charge Objects. Transaction CAT2 is the entry point of all time data. BEACON will support three methods ofaccessing CAT2 for time data recording.

1) Employees entering their own time in CAT2 via ESS.

2) The Department of Transportation, State Highway Patrol and Employment Security Commission will send a time file that will beautomatically loaded in BEACON via CAT2.

3) Time Administrators with the responsibility for entering time for others will do so directly in R/3 using transaction CAT2.

When Time Administrators enter time in R/3, a data entry profile determines which fields are available for entry on the CAT2 time sheet.The data entry profile also determines whether the time sheet will support a single employee or multiple employees. In most cases, a

Time Administrator will be using the list profiles to enter time records for multiple employees on a single screen.

All CAT2 profiles require that an Attendance/Absence Type (A/A Type) and number of hours be specified for each time record. All profileswill also support the explicit entry of premium values associated with a time record.

A Time Administrator's responsibilities in CAT2 are dependent upon the time recording philosophy the agency has adopted. Agencies ona negative time basis only require the recording of exceptions to the employee's planned schedule (as indicated in the employee'sassigned Work Schedule Rule), such as leave usage, work on a holiday and overtime worked. Agencies on a positive time basis requirecomplete time recording including all hours worked and leave taken.

This BPP will detail:

1) Recording time records (not distributed to charge objects) using list entry for negative employees

2) Recording time records (not distributed to charge objects) using list entry for positive employees

3) Recording time records distributed to charge objects using list entry

4) Indicating premiums associated with time records

5) Releasing time records Additional profile information:

• All data entry profiles show a seven day period that starts on Sunday, unless otherwise noted.

• All profiles include columns for A/A Type, Premium Number, and Hours by day. Other profiles includeadditional columns, as noted below.

• The Worklist section shows the short and long text fields for each charge object. The Data Entry Area






(timesheet section) only shows the short text fields. The long text will only be saved with the timerecords if the user copies the row from the Worklist to the Data Entry Area by using the Copy button.

• Profiles appropriate for entry by Time Admins:These profiles save records in "Approved" status.

CHARGE1 through CHARGE4 profiles show a corresponding number of the charge object columns inthe Data Entry Area. The Worklist is displayed above the Data Entry Area. Only one employee at atime can be selected.CHARGE1L through CHARGE4L profiles show a corresponding number of the charge object columns.The Worklist is not displayed. Multiple employees can be selected and displayed at the same time (listentry).NORML-FR Normal - list entry (same as ESS), Friday startNORML-MO Normal - list entry (same as ESS), Monday startNORML-SA Normal - list entry (same as ESS), Saturday startNORML-SU Normal - list entry (same as ESS), Sunday start

NORML-TH Normal - list entry (same as ESS), Thursday startNORML-WE Normal - list entry (same as ESS), Wednesday startTEMPSOLN This profile is for use by Temporary Solutions. It includes "Position" column.

• Profiles appropriate for entry by ESS users:These profiles save records in "Unreleased" status.

CHG1ESS and through CHG4ESSA profiles show a corresponding number of the charge objectcolumns in the Data Entry Area. The Worklist is displayed above the timesheet.ESS Employee Self Service - Sunday startESS-FRI Employee Self Service - Friday startESS-MON Employee Self Service - Monday startESS-SAT Employee Self Service - Saturday startESS-WED Employee Self Service - Wednesday start

• Profile appropriate for entry by Time interface program only: INTERFAC Interface profile

• Attendance/Absence type addit ional in fo : 1010, 1020, 1030 - used for conversion purposes only, they have been delimited in the system.

Access Transaction:

Via Menu Path SAP menu >> Human Resources >> Time Management >> TimeSheet >> CATS Classic >> CAT2 - Record Working Times

Via Transaction Code CAT2






Procedure:

SAP Easy Access

1. Update the following required and optional fields:

Field Name Description R/O/C Values

Command White alphanumeric box inupper left corner used to inputtransaction codes

R Enter value in Command.

Example: CAT2

2. Click Enter button.






Time Sheet: Initial Screen



Key date Choose either Today or definea specific date.

R Enter value in Key date.

Example: 4/29/07

Information: The key date is important - it determines the pay period you will view to entertime. If you choose a date within a specific pay period, you will be able to scroll betweenthe weeks within the pay period. If you need to enter time for a date within another payperiod (the next month, for example), enter a date within that pay period.






6. Click Enter button.

7. Click Personnel Selectn button.

Personnel Number Selection for Fast Data Entry

8. Click Multiple selection button.

Information: If you are going to enter time for more than one person, click the Multiple

Selection button to the right of the Personnel Number field (the button with the yellowarrow). If you only need to enter time for 1 person, enter their personnel number in the fieldon this screen. This example walks you through entering time for 3 people.






Multip le Selection for Personnel Number



Single value Enter an individual value inthis field

R Enter value in Column Singlevalue.

Example: 3270

Single value Enter an individual value in

this field

R Enter value in Column Single

value.

Example: 3273

Single value Enter an individual value inthis field

R Enter value in Column Singlevalue.

Example: 3274

10. Click Copy (F8) button.

Information: Multiple personnel numbers may be chosen here, which allows a timeadministrator to enter hours for multiple people on one screen. In this example multiplepersonnel numbers have been used.






Personnel Number Selection for Fast Data Entry

11. Click Execute (F8) button.

Information: If you will be entering time for these people in the future, save the list ofpersonnel numbers you just entered as a variant. Click the Save button, enter a variant title

and name, and click Save again. Next time you come to this screen, click the Get Variant button (white square with 3 stairs on the corner), and you can retrieve your variant, instead

of entering the list of numbers again.







12. Click Select All Persons (Shift+F7) button.

Information: You may also choose to view the time sheets of one or more individualswithin the list by highlighting individual lines. Click on the gray square to the left of the line

item to highlight one or more lines, or use the green button to select all lines at once.







13. Click Enter Times (F5) button.






Time Sheet: Data Entry View

14. Click Insert Row (Ctrl+F4) button.

Information: Before time can be entered for the selected employees, data entry lines needto be added for each employee. To add a date entry row for an employee, click anywherein an employee line and insert a row. Repeat the following steps each time additional rowsare needed.

Information: The following steps provide an example on how to enter negative time forthree different employees.

15. Select one of the following options:

If: Then:






If: Then:

You want to enter time for 3 individuals who are

Negative time employees

Go to step 16

You want to release time records Go to step 19

You want to enter time for Positive timeemployees

Go to step 23

You want to enter time against Charge Objects(specific Agencies only)

Go to step 25

You want to enter premium indicators with timerecords

Go to step 26

You want to enter on-call hours Go to step 28









A/AType The attendance or absencetype

R Enter value in Column A/AType.

Example: 9000

MO 04/29 date R Enter value in Column 04/29.

Example: 8

Information: This employee is a negative time employee who takes 8 hrs of approvedleave on 4/29.











Example: 9000

04/29 date R Enter value in Column 04/29.

Example: 8



Example: 9200


Example: 2

Information: This employee is a negative time employee who takes 8 hrs of approvedleave on 4/29 and 2 hours of sick leave on 5/3.











Example: 9511


Example: 2



Example: 9200







Example: 4

Information: This employee is a negative time employee who takes 4 hrs of sick leave on5/1 and is called back on 5/4 for 2 hrs.


19. Click Release view button.

Information: The following steps detail how to release time records.






Information: After time has been entered and saved, the next step involves releasing thetime records. Once time has been released, the records become locked on the CAT2 timesheet and are no longer modifiable. Time should only be released when the Time

Administrator is confident that the entered records represent an employee's correct timerecords. Only released and transferred time records will be processed in Time Evaluation.

Time Sheet: Release View

20. Click Select All (Shift+F7) button.

Information: Notice the hours to be released are in blue. If hours are not in blue, theyhave either already been previously released, or are not eligible to be released.







21. Click Release (Shift+F4) button.







22. Click Save (Ctrl+S) button.

Information: Notice the hours have changed from blue to black, as a notification that theyhave been successfully released. There is also a confirmation message at the bottom ofthe screen.

The following steps detail Time Entry for positive time employees.











Example: 9500


Example: 8


Example: 8


Example: 8


Example: 8



Example: 9000









Charge Object A charge object may beassigned to an organizationalunit to charge time against

R Enter value in Column ChargeObject.

Example: ES00001

Activity Second field of the ChargeObject

R Enter value in Column Activity.

Example: A000001

Element Third field of the ChargeObject

R Enter value in Column Element.

Example: E00101

Sub-element Fourth field of the Charge

Object

R Enter value in Column Sub-

element.

Example: SE00224

Information: Agencies may choose to have employees charge time against specificcharge objects assigned to Organizational Units. A maximum of four levels of chargeobjects are available in BEACON - Charge Object, Activity, Element and Sub-element.There are single and list entry CAT2 profiles for charge assignments. The CHARGE4Lprofile is used in the following example for employees that charge time to separate Sub-elements.






Enter the daily hours for each charge object assignment in the appropriate daily cell.

Each separate charge object that an employee charges time to in a given week will represent a separate

line item on the time sheet. To insert additional lines for an employee, click anywhere on an existing lineand click the Insert line icon.

Information: The following section details entering premium indicators with time records.The premium indicators in BEACON are only relevant for work on evening and night shifts.Premium indicator '01' pushes a night premium on the associated hours. Premiumindicator '02' pushes an evening premium on the associated hours. There is not a premiumindicator that pushes weekend premium. The weekend premium is derived based on theday of the week - Saturday and Sunday. A night shift on Friday will also carry weekendpremium. Premium indicator '06' will stop the payment of premiums for an employeeassigned an Evening or Night work schedule.











Example: 9500


Example: 8


Example: 8


Example: 8


Example: 8



Example: 9500


Example: 8



Example: 9500


Example: 8






Critical: An employee's shift assignment as determined by his/her work schedule rule willtake priority over any premium indicators associated with recoreded hours. Substitutions

can also be used to ensure the appropriate premium is associated with an employee'srecorded hours. For example, a substitution would provide the appropriate premium for anemployee on an evening shift that worked a night shift instead. Push codes are reservedfor use when the work schedule rule is designated as a Day shift.

Premiums generated from the work schedule rule or premium indicators will not be processedunless the employee's position is flagged as eligible for the relevant premiums.

Shift premiums will not be generated for negative time employees even if the employee is assigneda night or evening work schedule rule. An employee must be positive time to receiveautomatic premiums from the assigned work schedule rule.

Information: This employee is a positive time employee who worked an 8 hour night shifton 5/6 and an 8 hour evening shift on 5/11. The employee is assigned day schedule andthe employee's position is evening and night premium eligible.











Example: 9500


Example: 8


Example: 8


Example: 8


Example: 8


Example: 8



Example: 9500







Example: 4

Information: This employee is a positive time employee who worked a 4 hour night shifton 5/11.

Information: The following section details entering On-Call hours.











Example: 951705/06 date R Enter value in Column 05/06.

Example: 15


Example: 15


Example: 15






Information: Assigned on-call hours are reported as a separate item on the time sheetusing A/A Type 9517. An employee should only record his/her on-call hours using A/A

Type 9517. If an employee is called back to work while on-call the callback time should berecorded using A/A Type 9516 (Callback) or A/A Type 9511 (Remote Callback).

If an employee is called back (physically or remotely) while on-call, the hours for which theemployee was called back should be deducted from the on-call hours reported. Forexample, an employee assigned a 15 hour on-call shift that is called back for 4 hoursshould report 9517 (On-call) for 11 hours and 9516 (Callback) for 4 hrs.

If an employee is eligible for imputed hours (by reporting less than 2 hrs for callback and less than30 minutes for remote callback), then the employee should only report the callback timeand BEACON will process any imputed time automatically.

Tip: An employee's position must be eligible for on-call and callback in order for thesystem to process on-call and callback hours. If a position is eligible for on-call, then theposition will either be set to accrue on-call hours or have on-call hours paid at a specifiedrate. If a position is eligible for callback, the hours will either be counted as hours worked(for the calculation of overtime) or accrued.

Information: This employee was on-call overnight from 5pm to 8am (15 hrs) on Monday(5/14), Tuesday (5/15) and Wednesday (5/16).









A/AType The attendance or absencetype R Enter value in Column A/AType.Example: 9517


Example: 12


Example: 14



Example: 9516







Example: 3


Example: 1

Information: This employee was assigned the overnight on-call shift from 5pm - 8am onThursday (5/09) and Friday (5/10). On 5/09, the employee was called back for 3 hours. On5/10, the employee was called back for 1 hour. On the timesheet, the callback hours arededucted from the original on-call assignment so that 12 hours of on-call are reported on5/09 and 14 hours of on-call are reported on 5/10. On 5/09, BEACON will generate another1 hour of imputed time so that the employee is compensated for the 2 hours minimum forcallback.









A/AType The attendance or absencetype R Enter value in Column A/AType.Example: 9511


Example: .25


Example: .24


Example: 1.5






Example: 2

Information: This employee was not originally scheduled for on-call duty, but has recordedremote callback for time spent answering service requests online. This employee records0.25 hours on Monday (5/06), 0.24 hours on Tuesday (5/07), 1.5 hours on Wednesday(5/08) and 2 hours on Friday (5/10). On Monday, BEACON will generate another 0.25hours of imputed time so that the employee is compensated for the minimum 30 minutesfor remote callback.

30. Click Save (Ctrl+S) button.

31. The system task is complete.

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