SAP CO step by step config guide & user manual part 1

CO Integrated Training ProgramBook- 1 / 2

(Version 16-1)

Trainer & Author:

© Srinivasa Kasireddy 91-9959765211

Skype : srinivas3d

Date printed : 1 May 2023

File Name : document.doc

© Srinivasa Kasireddy

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Table of Contents:

1. CO -Basic Settings.........................................................................................191. Copy comp code.......................................................................................192. Maintain Controlling Area............................................................................193. Cost Centre Standard Hierarchy...................................................................224. Maintain Versions.......................................................................................22

2. Cost Centre Accounting.................................................................................24Relationship between Profit centre & Cost centre..................................................24

1. Settings......................................................................................................251. Maintain Number Ranges for Controlling Document........................................252. Creation of Primary Cost Element.................................................................263. Display Cost Elements................................................................................284. Creation of FSG (Cost Centre required).........................................................285. Assign New FSG in Expenses G/L Account....................................................286. Creation of Cost Centre...............................................................................297. Creation CC Groups...................................................................................308. Creation of CE groups.................................................................................31

2. End User:....................................................................................................311. Posting of transaction in FI..........................................................................312. Display CC Report......................................................................................323. Display CO Document.................................................................................344. Repost CO Line item..................................................................................345. Display Cost Center Report.........................................................................356. Creating Common Cost center.....................................................................357. Posting to Common Cost center...................................................................368. Repost Costs : ............................................................................................369. Display Cost Center Report.........................................................................3710. (Cross company code cost accoitng with difrent FYV from COrea).................3811. Period Lock............................................................................................3812. Planning Cost Centre wise.......................................................................3813. Display Variance report............................................................................40

3. Allocations.....................................................................................................411. Cost Center relatioships:.............................................................................422. Assesment................................................................................................42

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3. Periodic Reposting :....................................................................................424. Distribution:...............................................................................................435. Indirect activity allocation:............................................................................436. Direct activity allocation:..............................................................................43

4. Allocation by Assessment using SKF.............................................................451. Settings......................................................................................................46

1. Create Cost Centre.....................................................................................462. Create No. Ranges interval for Business transaction RKS RKIU........................463. Create SKF...............................................................................................464. Enter SKF.................................................................................................475. Allocation method (Assessment Method):......................................................471. Creation of secondary cost element..............................................................472. Creation of Assessment Cycle......................................................................47

1. Enduser......................................................................................................501. Posting of Rent & Salary in CC 1004............................................................502. Execution of Assessment cycle (Month end activity)........................................503. Cost Centre Report.....................................................................................51

5. Allocation by Distribution..............................................................................522. Settings......................................................................................................52

1. Create Cost Centre.....................................................................................522. Create GL account/cost element Vehicle maintenance.....................................533. Create No. Ranges interval for Business transaction RKIV..............................534. Create SKF (already done)..........................................................................535. Enter SKF ((already done))..........................................................................546. Allocation method (Distribution):...................................................................541. Creation of Distribution Cycle.......................................................................54

2. Enduser......................................................................................................574. Posting of Rent , Salary ,Veh maintanance in CC 1011..................................575. Execution of Distribution cycle (Month end)..................................................576. Cost Centre Report.....................................................................................58

6. Allocation by Periodic Reposting...................................................................591. Settings......................................................................................................59

1. Create Cost Centre.....................................................................................592. Create GLa/c & cost element Elec Charges....................................................603. Create No. Ranges interval for Business transaction RKIB..............................60

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4. Create SKF...............................................................................................605. Allocation method (Periodic Reposting):........................................................601. Creation of Periodic Reposting cycle.............................................................60

3. Enduser......................................................................................................627. Posting of Rent , Elc bills , in CC 1006..........................................................628. Enter SKF (Month end)...............................................................................629. Execution of Periodic reposting cycle (month end).........................................6310. Cost Centre Report.................................................................................63

7. Indirect Activity Allocation using SKF..........................................................64Splitting :.........................................................................................................64Actual activity valuation :...................................................................................64Settings for price calculation ,revaluation and cost component structure :.................64

1. Settings......................................................................................................661. Create Cost Centre.....................................................................................662. Create No. Ranges interval for Business transaction RKL , RKN, KSI0,KSII........663. Create SKF...............................................................................................664. Creation of secondary cost element..............................................................675. Creating Activity Type Testing hours-Manual..................................................676. Creation of secondary cost element..............................................................687. Creating Activity Type Testing hours-Automated.............................................688. Creating Cost Element Group......................................................................699. Creating Activity Type Group.......................................................................7010. Define Splitting Structure..........................................................................7011. Assign Splitting Structure to Cost Centers...................................................7112. Define Cost Component Structure............................................................7213. Change Revaluation/Price calculation/Cost comp Structure settings in Version 0

7314. Allocation method (Indirect Activity Allocation):............................................741. Creation of Indirect Activity Allocation Cycle...................................................74

2. Enduser......................................................................................................761. CC Planning..............................................................................................762. Activity planning for TSHRA/ TSHRM............................................................763. Splitting (Planned cost)...............................................................................774. Calculating Activity Price(planned) for TSHRA................................................78Display primary cost component split :................................................................78

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Select a line Goto menuComponents...........................................................785. Report to display Cost Component Split for Activity type..................................786. Enter SKF.................................................................................................797. Posting of Rent & Salary in CC 1009............................................................798. Sender activities for TSHRA.........................................................................799. Indirect Activity Allocation............................................................................7910. Cost Centre Report.................................................................................8111. Splitting(Actual)......................................................................................8112. Price Calculation(Actual)..........................................................................8213. Cost Centre Report.................................................................................82

8. Direct Activity Allocation...............................................................................841. Settings......................................................................................................84

1. Create Cost Centre.....................................................................................842. Creation of secondary cost element..............................................................853. Creating Activity Type Maintenance hours.....................................................854. Create No. Ranges interval for Business transaction RKL................................86

2. Enduser......................................................................................................861. Posting of Rent & Salary in CC 1008............................................................862. Cost Centre Report.....................................................................................863. Set Activity price(planned) manually..............................................................864. Direct Activity Allocation..............................................................................875. Cost Centre Report.....................................................................................876. Price Calculation........................................................................................887. Cost Centre Report.....................................................................................88

9. Template Allocation......................................................................................891. Settings......................................................................................................89

1. Define Environments and Function Trees.......................................................8910. Internal Orders(I.O)....................................................................................90

1. Settings......................................................................................................911. Creation of internal Order Types...................................................................912. Creation of FS Group..................................................................................923. Creation of Tel expenses A/C......................................................................924. Creation of Internal order.............................................................................935. Creation of IO group...................................................................................93

2. End User.....................................................................................................94

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1. Posting Telephone Expenses.......................................................................942. Display IO Report.......................................................................................943. Planning order wise....................................................................................944. Display Variance Reports............................................................................95

11. Real IO with settlemtnt to CC.....................................................................9612. Schedule Manager......................................................................................97

1. Settings......................................................................................................971. Defining Selection Variables........................................................................972. Maintain Standard Settings for workflow........................................................973. Flow Definition...........................................................................................984. Specify selction variables in the program variants...........................................98

13. Real Time Integration (New GL)...............................................................1001. Settings :..................................................................................................100

1. Create second company code ie LAC..........................................................1002. Assign Co-Area........................................................................................1013. Activate CoCd Validation in Co-Area...........................................................1014. Deactivate Reconcilition Ledger:.................................................................1015. Creation of Cost Center in Comapany code LAC:..........................................1026. Activate intercompany postings in doc type SA...........................................1027. Creation of GL accounts in LAP:.................................................................1038. Creation of GL accounts in LAC:.................................................................1039. Define Variants for Real time Integration:.....................................................10410. Assign Varaints for Real-Time Integration to Company Codes:....................10411. Define Intercompany Clearing Accounts:..................................................10412. Define Account determination for Real-Time Integration:.............................106

2. Enduser....................................................................................................1071. Posting expenses to common CC (1004).....................................................1072. Reposing of Costs:...................................................................................1073. Displaying CO document:..........................................................................107

14. Sales/Purchase Tax..................................................................................1093. Settings....................................................................................................109

1. Define Tax procedure:..............................................................................1092. Assign Country to Calculation procedure :...................................................1093. Define Tax Codes for Sales and Purchases.................................................1104. Creation of 2 GL accounts.........................................................................111

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5. Change GL accounts Sales, Inventory RM...................................................1126. Define Tax acounts...................................................................................1127. Define Tax Determination Rules.................................................................1138. Define Tax Relevancy Of Master Records....................................................113

4. Enduser....................................................................................................1141. Posting Pur Inv........................................................................................1142. Posting Sales Inv:....................................................................................114

7. MM Integration............................................................................................1161. MM configuration......................................................................................116

1. Maintain Calendar:...................................................................................1162. Define plant:............................................................................................1173. Define Division:........................................................................................1184. Maintain Storage Location:........................................................................1185. Maintain purchasing organisation : ..............................................................1196. Assign plant to company code:...................................................................1197. Assign Business Area to Plant/Valuation Area and Division:...........................1208. Assign Purchasing organization to company code:........................................1209. Assign purchase organisation to plant:........................................................12010. Create Purchasing Groups:....................................................................12111. Define Material Group:...........................................................................12112. Maintain Company Code for Material Management:...................................12113. Define Attributes of Material Types : .........................................................12114. Set Tolerance Limits for Price variance ( purchasing order):........................12315. Plant Parameters..................................................................................12416. Define Number Assignment for Material and Phys. Inv .Docs.......................12417. Set Tolerance Group (for GR):................................................................12518. Maintain Default Values for Tax codes:.....................................................12519. Set Tolerance Limits (for invoice verification):............................................12620. Define Automatic status change:.............................................................12621. Group together Valuation areas:..............................................................12622. Define Valuation Classes:.......................................................................126

2. FI Consultant’s Job....................................................................................1271. Changing GL account Inventory RM............................................................1272. Creating GL accounts..............................................................................1273. Assignment of Accounts : ...........................................................................130

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4. Creating No. ranges for Document types WE WA RE..................................1323. MM End User............................................................................................132

1. Creation of RM master..............................................................................1332. Creation of Vendor Masters.......................................................................1343. Creation of Vendor Masters.......................................................................1344. Open Period for Current month..................................................................1355. Purchase Order Creation:..........................................................................1356. Goods Receipt.........................................................................................1367. Displaying Material document....................................................................1368. Invoice Verification for goods.....................................................................1379. Inv Verification for Freight..........................................................................13710. RM Consumption..................................................................................13811. Display Stock Ledger.............................................................................13912. Display Stock for posting date.................................................................139

8. SD Integration.............................................................................................1401. SD consultant job.....................................................................................140

1. Define Sales Organisation : ........................................................................1402. Define Distribution Channel : ......................................................................1403. Define shipping points : ..............................................................................1414. Assign Sales Organisation to Company code : ..............................................1415. Assign Distribution channel to sales organisation : .........................................1416. Assign division to Sales Organization : .........................................................1427. Set up sales area : ....................................................................................1428. Assign sales organisation- distribution channel - Plant:..................................1429. Define Rules by Sales area:.......................................................................14310. Assign Business Area to Plant And Division..............................................14311. Assign Shipping Point to Plant : ...............................................................14312. Assign Shipping Points:.........................................................................14413. Maintain Pricing Procedure : ....................................................................14414. Define Pricing Procedure Determination : ..................................................14415. Define Tax Determination Rules : .............................................................14516. Set up Partner Determination : .................................................................14517. Changing Schedule Line Category...........................................................146

2. FI Consultants job.....................................................................................1461. Changing GL account..............................................................................146

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2. Assignment of Accounts for Automatic Posting : ............................................1473. SD End User.............................................................................................147

1. Creation of Customer................................................................................1472. Creation of Material FG.............................................................................1483. Creation of Condition records.....................................................................1494. Creation of Sales order.............................................................................1505. Production Receipts..................................................................................1516. Delivery..................................................................................................1517. Sales billing.............................................................................................152Error: Account 400491 requires an assignment to a CO object..............................1538. Creating Cr Memo request.........................................................................1539. Posting Cr Memo.....................................................................................15410. Sales Return Order (RE)........................................................................15411. Return Delivery (VL02n)........................................................................15512. CR Memo with reference to Returns order...............................................155

9. Profitability Analysis....................................................................................1561. Settings....................................................................................................156

1. Maintain Operating Concern......................................................................1562. Displaying Characteristic list......................................................................1583. Define Profitability Segment Characteristics(Segment-Lvl Characteristics) .......1584. Assign Co-Area to Operating Concern.........................................................1595. Define No ranges for Actual Postings ..........................................................1596. Activate Tranfer of Incoming Sales Orders...................................................1607. Maintain Assignment of SD Conditions to CO-PA Value Fields........................1608. Assign Quantity Fields..............................................................................1619. Create Revenue element for GL account ‘Sales’..........................................16110. Create Cost element for GL account ‘Discount given’................................16111. Creating GL account Advertising.............................................................16112. Create Secondary Cost Element(Settlement)............................................16213. Maintain allocation Structure :.................................................................16214. Maintain PA Tranfer Structure.................................................................16315. Maintain Settlement Profile.....................................................................16416. Maintain Number Ranges for Settlement Documents..................................16417. Creation of internal Order Types..............................................................16518. Activate Profitability Analysis...................................................................165

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19. Create IO Adv Event..............................................................................16520. Create No. Range intervals for Bus Transactions KOAO.............................16621. Maintain PA Transfer Structure for Direct posting.......................................16622. Transfer of old SD data to PA.................................................................167

2. SD End User.............................................................................................1681. Creating Sales order.................................................................................1682. Delivery of goods to customer....................................................................1683. Billing document.......................................................................................1684. Display Billing document...........................................................................168

3. FI Enduser................................................................................................1691. Posting transaction in FI............................................................................1692. Posting Advertising expenses in IO.............................................................169

4. CO End User.............................................................................................1701. Set Operating Concern..............................................................................1702. Executing the Profitability Report...............................................................1703. IO Settlement..........................................................................................1704. Display COPA Line items:.........................................................................1715. Checking the flow of Billing Documents.......................................................1716. Displaying COPA tables(Costing Based)......................................................171

10. COPA-Valuation Overview.......................................................................1721. Valuation using Conditions........................................................................1722. Valuation using Mat. Cost Estimates...........................................................173

5. CO-PA Valuation-1.......................................................................................1751. Settings....................................................................................................175

1. Create Condition Types and Costing Sheets................................................1752. Define and Assign Valuation Strategy:.........................................................1753. Assign Value Fields..................................................................................1764. Valuation Analysis....................................................................................176

2. Enduser :..................................................................................................1771. Maintain condition record:..........................................................................1772. Creating Sales order.................................................................................1773. Delivery of goods to customer....................................................................1774. Billing document.......................................................................................1785. Display Billing document...........................................................................1786. Valuation Simulation.................................................................................178

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6. Characteristic Derivation.............................................................................1807. CO-PA Manual Line Item Entry.....................................................................1818. Top-Down Distribution of Actual Data.........................................................182

1. Settings....................................................................................................1821. Maintain Characteristic Groups...................................................................1822. Assign Characteristic Groups for Assignment Screen....................................183

2. Enduser....................................................................................................1831. Creation of Material FG(LAPFG9)...............................................................1832. Create Condition Record...........................................................................1843. Sales Order.............................................................................................1844. GRfrom Production...................................................................................1855. Delivery..................................................................................................1856. Billing.....................................................................................................1857. Posting Freight charges in FI.....................................................................1858. Display Actual line items............................................................................1869. Top-Down Distribution...............................................................................18610. Display Actual Line items.......................................................................18811. History.................................................................................................189

9. Profit Centre Accounting.............................................................................1901. Set controlling area:..................................................................................1902. Maintain Controlling Area Settings:.............................................................1903. Create Dummy profit centre:......................................................................1904. Set Control Parameter for Actual Data:........................................................1915. Maintain Plan Versions..............................................................................1916. Define Number Ranges for Local Documents : ..............................................1917. Creating Profit Centres.............................................................................1928. Assign Profit Center in CostCenter :...........................................................193Error : Changing profit center from to xxxx is not permitted...................................1939. Create Sales Account As Revenue Element : ................................................19310. Maintain Automatic Account Assignment Revenue element:........................193

1. End User...................................................................................................1941. Posting of Salaries...................................................................................1942. Posting Sales Invoice................................................................................1943. Transfer of values from one ProfitCenter To another ProfitCenter:...................1954. Display Profit Centre Report : .....................................................................195

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10. Product Cost Planning..............................................................................197Moving Average Price/Standard price................................................................197Costing Sequence..........................................................................................197Automatic vs Unit Cost Estimate.......................................................................197Cost Component Split.....................................................................................198

1. Reference and Simualtion Costing...........................................................1991. CO Settings..............................................................................................200

1. Creating Secondary Cost Elements.............................................................2002. Creating Activity Types Machine Hour/ Packing/ Asssembling/ Processing.......201

2. MM Enduser..............................................................................................2031. Creating Material master LAPRM1 in plant LAP1.........................................203Error : Tables TCURM and T001W inconsistent.................................................2032. Creating Material master LAPRM2 in plant LAP2.........................................2043. Creating Material master LAPPM1 in plant LAP1..........................................2054. Creating Purchase Info Record for External activity PCKG............................205

1. CO Enduser..............................................................................................2061. Create Cost Element Group.......................................................................2062. Create Activity type Group.........................................................................2073. CC Planning for CC 1001..........................................................................2074. Activity planning for MCH..........................................................................2085. CC Planning for CC 2001..........................................................................2086. Activity planning for PRCS.........................................................................2097. CC Planning for CC 1002..........................................................................2098. Activity planning for ASMB.........................................................................2109. Calculating planned Activity Price...............................................................21010. Activity planning for PCKG.....................................................................2115. Creating a Base Planning Object LAPSFG1_BPO in plant LAP1....................2116. Create single level unit cost estimate for LAPSFG1_BPO...............................2127. Creating a Base Planning Object LAPSFG2_BPO in plant LAP2....................2128. Create single level unit cost estimate for LAPSFG2_BPO...............................2139. Create multilevel unit cost estimate.............................................................21310. Exploding a material cost estimate/Base Planning Object............................216

2. Creating a cost estimate w/o quantity structure......................................2161. CO Settings..............................................................................................216

1. Creating Cost Center (Allocation)...............................................................216

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2. Define OH keys........................................................................................2173. Define OH Groups....................................................................................2174. Define Calculation Bases...........................................................................2175. Define Percentage OH Rates.....................................................................2186. Define Credits..........................................................................................2197. Define Costing Sheet...............................................................................2198. Define Costing Variant..............................................................................2209. Define Cost Component Structure..............................................................22110. Check/Change price calculation settings in Version....................................223

2. MM Enduser..............................................................................................2241. Creating Material master LAPFG1.............................................................2242. Creating Material master LAPSFG1...........................................................2253. Creating Material master LAPSFG2 in plant LAP1........................................2264. Creating Material master LAPSFG2 in plant LAP2........................................2275. Creating Purchase Info Record LAPRM1 / two vendors.................................227

3. CO Enduser..............................................................................................2291. Cost Estimate W/O Quantity Structure(Single level) for LAPSFG1...................2292. Price update :..........................................................................................2303. Multilevel Cost Estimate for LAPFG1...........................................................230

3. Creating a cost estimate with quantity structure.....................................2331. FI Settings................................................................................................235

1. Create GL Account Gain/Loss from Revaluation :..........................................2352. Automatic account assignment for transaction UMB......................................235

2. PP settings...............................................................................................2351. Define MRP Controller..............................................................................2352. Define Floats(Scheduling Margin Key).........................................................2353. Define Production Scheduler......................................................................2354. Determine Person Responsible for WorkCenter............................................2365. Define parameters....................................................................................2366. Define Standard value key.........................................................................2377. Check Formulas for Costing.......................................................................237

3. PP Enduser...............................................................................................2381. Creating BOM for LAPSFG1......................................................................2382. Creating BOM for LAPSFG2 in plant LAP2..................................................2393. Creating BOM for LAPFG1........................................................................239

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4. Material BOM Browser..............................................................................2405. Creating Work Center...............................................................................2406. Creating Work Center...............................................................................2407. Creating Work Center...............................................................................2418. Creating Routing for LAPSFG1...................................................................2429. Creating Routing for LAPSFG2...................................................................24210. Creating Routing for LAPFG1.................................................................243

4. CO settings...............................................................................................2441. Creating Tranfer Control............................................................................2442. Assigning Transfer Control in Costing variant..............................................2453. Creating Special Procurement Types..........................................................2454. Update Additive Costs...............................................................................2455. Check Settings (for Costing Variant)............................................................246

5. MM Enduser..............................................................................................2471. Enter Spl Proc type in Mat master LAPSFG2 in plant LAP1............................2472. Enter Spl Proc type in Mat master LAPSFG1 in plant LAP1............................2483. Maintain OH key in Material master.............................................................248

6. CO Enduser..............................................................................................2491. Creating Procurement alternatives..............................................................2492. Creating /Changing Mixing Ratios...............................................................2503. Creating Unit cost estimate for Additive Costs..............................................2514. Creating Cost Estimate for plant LAP1 and LAP2.........................................2521. Costing Run............................................................................................252Msg :No structure could be determined for internal activity ASMB (1002)................253Delete Costing Run :.......................................................................................255

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IntroductionThis book is vol-2 of 2 volumes

This book was initially a set of tutorials taught by me during class room training. After gradual development over the years, now it has become a complete configuration guide/ end-user manual for SAP FICO module. Obviously this book is more a practical guide than a reference book even though some info stuff has been inserted at some places.

Having taught the SAP FICO course to hundreds of beginners and experienced at various institutions, I know the kind of problems and questions you will have when learning this module.This book is full of detailed step-by-step procedures with necessary screen shots and sample configurations.

Having worked as a SAP Consultant at various organizations, I know the kind of requirements that may arise at clients. To this end, most of the business processes and underlying concepts have been explained thoroughly through out the book.

By understanding the how and whys, you will start gaining basic knowledge which reaches to advanced level with in no time.

As you go through the material, if you have problems or questions please do mail me. If you find an error in this book, or suspect there may be an error, kindly notify .

I hope you will find using this book as enjoyable.

Conventions Used in This Book‘’ indicates a next thing in navigation or next action

‘----- button’ means to hit the button . For example ‘ Position button’ means ‘to hit Positon button’.

‘:’ is followed by the value/text to be entered

Multiple inputs/input values in a single screen are shown in the form of table.

How to use the bookJust read line by line and follow the instructions. Refering to screen shots makes your job

easy . Please refer to Info boxes for additional info.

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ControllingCO FI

CO is for internal Reporting FI is for Internal & external Reporting

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1. CO -Basic SettingsOrganizational Structure :

Controlling FI Accounting

Operating Concern

(CO-PA)

CO Area1

CoCd1Plant1

Plant2

CoCd2Plant3

Plant4

CO Area2

CoCd3Plant5

Plant6

CoCd4Plant7

Plant8

1. Copy comp code TCode :EC01

2. Maintain Controlling Area CO FI

CO-Area CoCd

Scenario:1 (1:1 relationship)Company Code = Controlling Area

(Company code and Controlling area are in same levels or

One Company code under a Controlling area)

Scenario 2: (1:n relationship)Company Code under the Co area (more than one CoCd under a Co-area)

This is also called cross company code cost accounting.

CO-area Company Code

Co Area1CoCd 1

CoCd 2

Co Area2CoCd 3

CoCd4

We are going to follow scenario 2 .

SPROControllingGeneral Controlling OrganisationMaintain Controlling Area

Double click on Maintain Controlling Area

New Entries

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Controlling Area : LAP

Name : Co Area for LAP

Co Cd CO Area : Cross-company-code cost accounting

Currency Type : 10

Currency : INR

Chart of Accts : LACA

Fiscal Year Variant : V3

CCtr Std. Hierarchy : Std_Hier

Save

’Yes’ Button to create std hierarchy

Create Request Button

Short description : CO Settings for LAP

Enter

Continue

Double click on ‘Assignment of Company Code(s)’ folder

New EntriesCoCd Company NameLAP Lair p div

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Save

Continue

Double click on ‘Activate components/control indicators’ folder

New Entries

Fiscal Year : 2012

Cost Centres : Component Active

AA: Activity type

OrderManagement : Component Active

Profit Centre Acctg

Save

Enter to ignore the warning message

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3. Cost Centre Standard Hierarchy Up to Controlling Same path

Cost Centre AccountingMaster Data Cost CentresDefine standard Hierarchy


Enter

Group Name : STD_HIER

Description : Standard hierarchy for LAP

Save

Info : Std hierarchy is top node in the cost centre hierarchy .

Std hierarchy represents all cost centres in the Co Area

4. Maintain Versions SPROControllingGeneral Controlling OrganisationMaintain Versions

Select version ‘0’ ie Plan/Actual version

Double click on ‘Settings for Each Fiscal Year ‘ folder

``


Version : 0

Enter

New entries

Fiscal Year : 2012

Exchange Rate Type : M

Save

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Continue

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2. Cost Centre AccountingCost Centre Profit Centre

Cost Centre Accounting(CCA) is used to record costs at org units called Cost centres.

Eg:Cost centre can be a department

Profit Centre Accounting(PCA) is used to record costs and revenues at org units called Profit centres.

Eg: Profit centre can be a plant.

Profit centre is an internal org. unit at which

you can analyze profitability independently.

Eg: Plant wise profitability is possible

In FI module we can record expenses & revenues at GL account level.

Department level expenses can be captured in CCA .

Plant level expenses and revenues can be captured in PCA.

Relationship between Profit centre & Cost centre A cost centre can be independent or assigned to a profit centre. For eg we have two plants

We can create each plant as a profit centre . We can create each department in the plant as

a cost centre.

Profit center Cost centre

1000

(Mumbai plant)

1001 (Body shop)

1002 (Assembling)

1003 (Paint shop)

2000

(Hyd Plant)

2001 (Body shop)

2002 (Assembling)

2003 (Paint shop )

Independent 9000 (Sales)

Independent 9001 (Admin)

Cost ElementPrimary Cost Element

Secondary Cost Element

Primary Cost Elements are nothing but ‘Expenses’ GL accounts

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Primary cost elements Secondary cost elementsUsed to transfer data from FI module to CO Used to transfer data within CO module

For eg you post to Salary a/c in FI . It can be transfered to CO with a cost element called Salary

For eg allocations from one CO-object to other(Cost center to Costcenter )

Profit centre 1000 (Mumbai Plant)

Profit centre 2000 (HydPlant)

Cost/Revenue element

1001 1002 1003 2001 2002 2003 Cost / Revenue element wise Totals(FI)

400500(Salaries) 27000 18000 9000 9000 27000 18000 108000400600(Rent) 45000 54000 27000 27000 9000 9000 171000CC wise Total 72000 72000 36000 36000 36000 27000

279000PC wise Total 180000 99000300510 (Sales) 207000 135000 342000PC wise Profitability

27000 36000 63000

1. Settings1. Maintain Number Ranges for Controlling Document

SPROControllingGeneral Controlling OrganisationMaintain Number Ranges for Controlling Document

Tcode :KANK

CO Area : LAP

Maintan Groups button

Create button

Group : No. ranges for CO documents (LAP)From number To number090000000 099999999

Save

Continue

Back buton

Non-Assigned Elements

Click on COIN

Element/Group button

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Double click on ‘No. ranges for CO documents (LAP)’

(Repeat the same procedure for , RKP1, RKU1, RKU3)

Save

Continue

Info:FI CODoument types

Eg: SA, KR, KZ

Business transactions

Eg: COIN , RKU1 , RKU3

Eg: Bus.transaction ‘COIN’ arises when a CO object like Cost centre is entered in FI

document . In this case a CO document is generated apart from a FI document.

Bus.transaction ‘RKU1’ arises when reposting of costs from one CC to other CC . In this

case only CO document is generated.

2. Creation of Primary Cost Element a.FI areaTcode : FS00

Select 1st expenses Account

Change button’Edit cost element’ button

Valid From : 1-4-2011 to : 31-12-9999

Enter

CElem category : 1 (Primary cost/cost-reducing revenue)

Save

Note down the 2nd Expenses GL account

400409 Travelling Expenses

b. Co. Area:

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SAP Easy AccessAccountingControllingCost element AccountingMaster DataCost Element Individual processingCreate Primary

Tcode : KA01

Cost Element : 400509 (2nd exp a/c)

Enter

CElem category : 1

Save

c. Automatic Creation:SPROControllingCost Element AccountingMaster DataCost elementsAutomatic

Creation of Primary and Secondary Cost ElementsMake Default settings

Chart of Accounts : LACA

Enter

NewEntriesAcct from Account to CECt400403 (3rd Exp A/C) 400490 1

400491 400491 12

400492 499999 1

Save

Continue

Back button twice

Create Batch Input session:Same path

Create Batch Input session

Controling Area : LAP

Valid From : 1.4.2011

Valid to : 31.12.9999

Session : CE_CREATE_LA

Execute

Back button twice

Execute Batch Input sessionSame path

Execute Batch Input session

Select Session name : CE_CREATE_LA

Process button

Process button again

Keep on pressing Enter until processing batch input session completed

Exit batch input session button27

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3. Display Cost Elements Tcode :KA23

SAP Easy AccessAccountingControllingCost element AccountingMaster

DataCost elementCollective ProcessingDisplay

All Cost Elements

Execute

4. Creation of FSG (Cost Centre required) Tcode : OBC4

Select FS variant ‘LAFS’

Double click on ‘Field Status groups’ folder

Select FSG ‘G004’ (Cost Accounts)

Copy as button

Change Field status group to2 ‘G002’

Change the Text to ‘Cost accounts (CC req)’

Enter

Double click on Field Status Group ‘G002’

Double click on ‘Additional account assignment’

Req. Entry

Cost centre

Save

Continue

5. Assign New FSG in Expenses G/L Account SAP Easy AccessAccountingFinancial AccountingGeneral LedgerMaster

RecordsGL AccountsCollective ProcessingCompany Code Data


TCode:OB_GLACC12

Company Code : LAP

G/L Account : 400000 To 499999

Execute

Replace Field status group with ‘G002’ for all GL accounts

……

……

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Save


6. Creation of Cost Centre SAP Easy AccessAccountingControllingCost Center AccountingMaster DataCost

CenterIndividual ProcessingCreate

Tcode: KS01

Extras menuSet Controlling Area


Enter

Cost center: 1001

Valid From : 1.4.2011 to : 31.12.9999

Enter

Name : Body shop

Description : Body shop

Person Responsible : Mr. T

Cost Center Category : 1

Hierarchy Area : STD_HIER

Business Area : LANZ

Currency : INR

Save

Enter to ignore the warning msg

Cost Center : 1002

Reference

Cost Center : 1001


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Enter

Replace the Name & Description with ‘ Assembling’

Person responsible : Mr. T

Save


Cost Center : 1003

Reference

Cost center: 1001


Enter

Replace the Name with ‘Paint shop’

Replace the Description with ‘Paint shop’

Person Responsible : MR. T

Save


Cost Center : 2001

Reference

Cost center: 1001


Enter

Replace the Name with ‘Processing’

Replace the Description with ‘Processing’

Person Responsible : MR. T

Save


7. Creation CC Groups Tcode : KSH1

Up to Master Data same path

CostCenter Group Create

Cost Center Group : PROD

Enter

Description : Production cost

Insert Cost Center button

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PROD1001 Body Shop

1002 Assembling

1003 Paint Shop

Save

8. Creation of CE groups Tcode :KAH1

Up to Master Data same path

Cost Element GroupCreate

Cost element group : ADMIN

Enter

Description: Admn Cost

Insert Cost Element button

ADMIN

400591 Travelling Exp.

Save

Cost element group : PERSNL

Enter

Description : Personal cost


PERSNL

400500 Salaries

(Enter GL accounts like Wages , Bonus etc)

save

2. End User:1. Posting of transaction in FI

Tcode :F-02

Doc Date : Type : SA

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Posting Key : 40 Account : 400500 (Salaries)

Enter

Amount : 27000

Cost Center : 1001

Text : Salaries Payment

Posting Key : 40 Account : 400600(Rent)

Enter

Amount : 18000

Cost Center : 1001

Text : Rent Payment

Posting Key : 50 Account : 200691(Cash)

Enter

Amount : *

Bus area : LANZ

Text : Expenses Payment

DocumentSimulatePost

Post one more document for Rent 9000.00 & Salaries 36000.00 for Cost Center ‘ 1002’

2. Display CC Report Tcode:KSB1

Up to Cost Centre Accounting same path

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Information SystemReports for CostCenter AccountingLine itemsCost Center: Actual Line Items


Cost Element : 400500, 400600

Execute

Change Layout button

Find button

Search term : ‘Business’

Enter

Select ‘Business Transaction’ under Column Name

Left arrow button

Select ‘Document Number’ under Column Name

Left arrow button

Select ‘Ref Document Number ‘ under Column Name

Left arrow button

Enter

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Make a note of Business Transaction , Doc no, Ref doc no.

RefDoNo is Fi document

DocumentNo is CO document

3. Display CO Document Tcode:KSB5

Same Path CO Documents: Actual Costs

Document Number : 090000000

Execute

4. Repost CO Line item Info : This function is used to rectify posting to wrong CO objects. For eg if during FI posting it is been posted to wrong CC , you transfer to right CC without having impact on FI posting. In this transaction only a CO document is generated.

Tcode:KB61

Up to Cost Centre Accounting same path

Actual postingsRepost Line ItemsEnter

Document Number : 1000000024

Company Code : LAP

Fiscal year : 2011

ExecuteValue Tran curr Acct Assgt 111000 1003

7000 1003

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Enter

(Screen is updated as shown in the following image)

Post

5. Display Cost Center Report Tcode: KSB1



Enter


Execute

6. Creating Common Cost center 35

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Tcode:KS01

CostCenter : 2000

Valid from : 1.4.2012 to : 13.12.1999

Enter

Name : Common for CC 1001, 1002, 1003

Person responsible Mr. T

CostCenter Category : 1 (Prod)

Hierarchy area : STD_HIER

Busines area : LANZ

Currency : INR

Save


7. Posting to Common Cost center Tcode F-02

1.Post one document for Salary

Amount : 36000

Cost Centre : 2000

2. Post one document for Rent

Amount : 9000

Cost Centre : 2000

8. Repost Costs: Info: This functionality is used to simplify FI postings. For eg FI user can post to common CC if the amount belongs to multiple CCs. Later cost accountant can transfer the amount to individual CCs without having impact on FI posting. In this transaction only a CO document is generated.

Tcode: KB11N

Up to Cost Centre Accounting Same path

Actual posting

Manual Reposting of Costs

Enter

Extra menuSet Controlling area


Enter

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CCtr (old) Cost Elem. Amount CCtr (new)2000 400500 12000 1001

2000 400500 10000 1002

2000 400500 14000 1003

2000 400600 3000 1001

2000 400600 3000 1002

2000 400600 3000 1003

Post

9. Display Cost Center Report Tcode: KSB1

CostCenter Group : PROD

Execute

Back button

Cost centre : 2000

Multiple Entries button

Single value1001

1002

1003

2000

Copy button

Execute

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10. Period Lock At end of the month we lock the previous monthFI COPPV Period lock

Open and close Posting Period for Account type & accounts

lock& unlock period for business transaction Eg : (COIN, RKU1)

Tcode : OKP1

Path: AccountingControllingCostcenterAccountingEnvironmentPeriodlockChange

Controlling area : LAP

Fiscal Year : 2011

Actual button

Locking transaction for all period:

Keep the cursor on transaction ‘CO through posting from FI’

Lock transaction button

Lock period for all transactions :

select the period

Lock period button

Save

11. Planning Cost Centre wise Tcode : KP06

Up to CostCenter Accounting same path

PlanningCost and Activity InputsChange

Version : 0

From period : 1

To period : 12

Fiscal Year : 2011

Cost centre : 1001

Cost element : 400500

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Form-Based

Overview screen button

Costelement Plan fixed cost Distribution key400500 240000 1 (Equal distribution)

Select the cost element 400500

Period screen button

(Next image shows period wise planned costs)

……

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Post

12. Display Variance report Tcode : S_ALR_87013611

Path: up to CostCenter Accounting Same path

Information systemReports for CostCenter AccountingPlan/Actual Comparisons Cost

Centers:Actual/Plan/ Variance


Fiscal Year : 2011

From Period : 5 (Current period)

To Period : 5

Plan Version : 0


Or Values : 400500

Execute

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3. AllocationsPeriodic allocations are done for planning data at the beginning of period (posting date will be 1st day of the period).

Periodic allocations are done for actual data at the end of period (posting date will be last day of the period).

.

The following periodic allocation methods are availble in SAP . They can be used for allocating both planned and actual costs/activity quantities.

Allocations

Distribution Periodic Reposting

Asessment Indirect activity allocation

Used for allocating primary costs

Similar to distribution

Used for allocating primary and secondary costs

Used for allocating activity type ( like Man Hrs , Mach Hrs etc) quanities

Primary cost elements are used


Secondary cost elements (category : Assesment ) are used

Secondary cost elements(category : Internal allocation) are used

Detailed breakup at cost element level is available


Data is summerized on assesment cost element/s

Data is summerized on allocation cost element/s

Used for plan and actual costs

Used for actual costs



Detailed analysis is available at sender and receiving cost center

Analysis is available at receiving cost center only

Used if sender cost center is important for cost analysis

Eg : Cafetaria

Used if sender is just a cost collector cost center

Used just to simplify account assignments during FI postings

eg : Comon CC

Creates more no of line items,uses more memory compared to periodic reposting

Creates less no of line items,uses less memory compared to distribution

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Direct Activity allocation : is used for recording actual quantities of activity types consumed by the receving CO object. This allocation happens as and when an activity type is consumed by the receiving cost center . So this is not a periodc allocation. KB21N is the TCode used .

1. Cost Center relatioships: Cost Centers used :

Cost Center Cost Center Name Costcenter category1001 Bodyshop A : Production

1002 Assembling

1003 Paintshop

1004 Cafetaria K : Service

1006 Cost Collector 9 : Common

1008 Plant mainatance B: Maintanance

1009 Quality control N:Quality assurance

1011 Plant Admin C: Administration

2. Assesment Cost center cafeteria is used by other cost centers as shown in the following table

Allocation method used is assesment.SKF (no of emplyees) is the allocation criteria.

Ie . Cafetaria charges are to be allocated based on the no of employees .

Note : Cost Center cafeteria itself has 5 employeesSender CostCenter Reciving cost Center No of emplyees

1004(Cafetaria)

1001 75

1002 100

1003 75

1004(Cafetaria) 5

1008 20

1009 25

3. Periodic Reposting : To simplify the FI postings we use cost collector cost center. We can post costs like rent , Electricity charges to cost collector cost center during the period. At period end we allocate to 3 production cost centers using allocation method periodic reposting.Rent is to be allocated based on percentage basis

Electricity charges is to be allocated based on no of units ie SKF : EU (Electric Units)

Sender CostCenter Reciving cost Center Rent Electricity charges

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1006(Cost collector)

1001 50% As recorded



4. Distribution: Cost center plant admin takes care of 3 production cost centers. Costs like salaries of administration department , stationery charges, vehicle maintanance , travelling expenses are recorded in the cost center.

At period end we allocate all the costs to 3 production cost centers using allocation method distribution.Salaries is to be allocated based on number of employees in the receiver cost center

Stationery charges , vehicle maintanance , travelling expenses are to be allocated based on percentage basis.

Sender CostCenter

Reciving cost Center

Salaries Stat chrges Vhcle maint TrExp

1011(Plant Admin)

1001 75 25% 30% 20%

1002 100 50% 60% 70%

1003 75 25% 10% 10%

5. Indirect activity allocation: Cost center quality control gives quality check service to 3 production cost centers.

Activity type tesing hours(Tst Hrs) is to be allocated to 3 production cost centers

Quantity of Tst Hrs is allocated based on the number of tested items .

Allocated activity type is Tst Hrs and allocation basis is SKF (test items)Allocation method used is indirect activity allocation.

Sender CostCenter Reciving cost Center Tested items

1009(Qulatity control)

1001

1002

1003

6. Direct activity allocation: Cost center plant maintenance gives maintenance service to 3 production cost centers.

Activity type maintenance hours(Mnt Hrs) is to be allocated to 3 production cost centers

Actual quantity of Mnt Hrs is recorded in the receiving cost center when the services are consumed.

Allocated activity type is Mnt Hrs and Allocation method used is direct activity allocation.

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Sender Cost Center Reciving cost Center

1008(Plant maintanance)

1001

1002

1003

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4. Allocation by Assessment using SKF SKF(Satistical Key Figures) is used as a basis to allocate costs from one cost centre to other.If total number of employees in 3cost centers is 300. Cafetaria charges are to be shared between 3 cost centers based on the number of employees.

Sender CostCenter Reciving cost Center No of emplyees1004(Cafetaria) 1001 75

1002 25

1003 200

Costs recorded in cost center Cafetaria by FI postings :

Cost Center Primary Cost elements Costs incured1004(Cafetaria) 400500 (Salaries)

400600(Rent)

45000.00

27000.00

Total cafeteria charges 72000.00

Formula used for allocation : (No of employees /Total no of employees)* Total amount

Eg : Cost allocation for cost center 1001 = (75/300)*72000.00 = 18000.00

Allocation of Cafetaria charges to 3 cost centers:

Sender CostCenter

Sending Amount

Sec.Cost element Reciving cost Center

Allocated amount

1004(Cafetaria) -18000.00 10000000(Cafetaria charges)

1001 18000.00

-6000.00 1002 6000.00

-48000.00 1003 48000.00

-72000.00 72000.00

Summary of the above transactions:Sender CostCenter

Posted/Allocated amounts

Prim/Sec Cost element

Reciving cost Center

Allocated amount

1004

(Cafetaria)

45000.00 400500 (Salaries)

27000.00 400600(Rent)

-18000.00

10000000(Cafetaria charges)

1001 18000.00

-6000.00 1002 6000.00

-48000.00 1003 48000.00

Balance 0.00 Total allocation

72000.00

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1. Settings1. Create Cost Centre

Tcode : KS01



Enter

Cost Centre : 1004


Enter

Name : Cafetaria

Descritpion : Cafetaria

Person responsible : MR. k

Cost Center Category : 9 (Allocation cost ctr)



Currency : INR

Save


2. Create No. Ranges interval for Business transaction RKS RKIU

Tcode : KANK

CO Area : LAP

Maintain Groups Button

√ No. Range for CO Document (LAP)

Double click on Business Transactions RKS, RKIU,


Save

Continue

3. Create SKF Tcode : KK01

SAP Easy AccessAccountingControllingCost Center AccountingMasterData

Statistical Key FiguresIndividual ProcessingCreate (KK01)46

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Stat. key figure : EMP

Enter

Name : Employee

Stat. key fig. UnM. : EA (Each)

(Unm = Units of Measure)

Fxd val

Save

4. Enter SKF Tcode : KB31N

Up to Cost Center Accounting same path

Actual PostingsStatistical Key FiguresEnter

Rec. CCtr StatKF Total Quantity1001 EMP 75

1002 EMP 25

1003 EMP 200

Save

5. Allocation method (Assessment Method):

1. Creation of secondary cost element Tcode :KA06

SAP Easy AccessAccountingControllingCost Element AccountingMaster Data

Cost ElementIndividual ProcessingCreate Secondary

Cost Element : 10000000


Enter

Name : Cafetaria charges

Description : Cafetaria charges

CElem category : 42 (Assessment)

Save

2. Creation of Assessment Cycle

Scenario: Cafetaria charges are to be shared between 3 cost centers based on number of

……

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employees

Option 1:

Assesment cycle 1 for Salaries and Rent

Segment 1 for Salaries

Segment 2 for Rent

Option 2:

Assesment cycle 1 for Salaries and Rent

Segment 1 for

Salaries& Rent

Option3:

Assesment cycle 1 for Salaries


Assesment cycle 2 for Rent

Segment 1 for Rent

We are using option 1 for the following configuration scenario

SPROControllingCost Center AccountingActual PostingsPeriod-End Closing

AssessmentMaintain Assessment

Double click on Create Actual Assessment

Cycle : LAP1

Start Date : 1.4.2012

Enter

Text : Assesment of Cafertia Charges

Indicators

√ Iterative

Attach segment button

Segment Name : SAL

Description : Salary Assessment

Assessment CEle : 1000000000

Sender Rule : 1 posted amounts

Share in % : 100

Actual value origin

Receiver rule : Variable portions

Var . portion type : Actual Statistical Key Figures

Senders/Receivers tab:

From To Group

Sender

Cost Centre 1004 - -

Cost Element 400500 - -

Receiver

Cost centre - - PROD

……

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Receiver Tracing Factor tab:

From

Stat. key fig. EMP


Segment Name : RENT

Description : Rent Assessment

Assessment CEle : 1000000000


Share in % : 100



Sender/Receivers tab

From To Group

Sender

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Receiver



From

Stat. key fig. EMP

Save

Continue

1. Enduser

1. Posting of Rent & Salary in CC 1004 Tcode : F-02

40 Salary

40 Rent

50 Cash *

2. Execution of Assessment cycle (Month end activity)

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T code : KSU5


Period-End ClosingSingle FunctionsAllocationsAssessment

Period : 5 To 5

Fiscal Year : 2012

√ Test Run

√ Details ListsCycleLAP1

Enter

Execute

Double click on the item

Back button 2 twice

Yes button to leave the list

Test Run

Execute

3. Cost Centre Report Tcode : KSB1

CostCenter : 1004

Costelement : 10000000

Execute

Back button

CostCenter : 1001 To 1003

Costelement : 1000000000Multiple selection button

Select Single values tabSingle values1000000000

400500

400600

Copy button

Execute

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5. Allocation by Distribution Cost center plant admin takes care of 3 production cost centers. Costs like salaries of administration department , stationery charges, vehicle maintanance , travelling expenses are recorded in the cost center.

At period end we allocate all the costs to 3 production cost centers using allocation method distribution.Salaries is to be allocated based on number of employees in the receiver cost center

Vehicle maintanance are to be allocated based on percentage basis.

Sender CostCenter Reciving cost Center

Salaries Rent Vhcle maint

1011(Plant Admin)

1001 75 25% 30%

1002 25 50% 60%

1003 200 25% 10%

Costs recorded in cost center Plant admin by FI postings :

Cost Center Primary Cost elements Costs incured

1011(Plant Admin)

400500 (Salaries)

400600(Rent)

Vehicle maintenance

72000.00

18000.00

27000.00

Total Plant admin charges 81000.00

Sender CostCenter

Sending Amount

Cost element Reciving cost Center

Allocated amount

1011(Plant Admin)

-18000.00 400500 (Salaries) 1001 18000.00

-6000.00 1002 6000.00

-48000.00 1003 48000.00

-72000.00 72000.00400600(Rent)

2. Settings

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1. Create Cost Centre Tcode : KS01



Enter

Cost Centre : 1011


Enter

Name : Plant Admin

Descritpion : Plant Admin


Cost Center Category : C: Administration



Currency : INR

Save


2. Create GL account/cost element Vehicle maintenance G/L account 400203

3. Create No. Ranges interval for Business transaction RKIV Tcode : KANK

CO Area : LAP



Double click on Business Transactions RKIV (Actual Overhead Distribution)


Save

Continue

4. Create SKF (already done) Tcode : KK01


Statistical Key FiguresIndividual ProcessingCreate (KK01)

Stat. key figure : EMP

Enter53

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Name : Employee



Fxd val

Save

5. Enter SKF ((already done)) Tcode : KB31N



Rec. CCtr StatKF Total Quantity1001 EMP 75

1002 EMP 25

1003 EMP 200

Save

6. Allocation method (Distribution):

1. Creation of Distribution Cycle

Scenario: Plant admin charges are to be shared between 3 cost centers based on different criteria

Option 1:

Cycle 1 for Salaries and Rent


Segment 2 for Rent

Segment 3 for Vehicle

maintenance

Option 2:

Cycle 1 for Salaries and Rent

Segment 1 for

Salaries, Rent

& Vehicle maintenance

Option3:

Cycle 1 for Salaries


Assesment cycle 2 for Rent

Segment 1 for Rent

Assesment cycle 3 for Vehicle maintenance

Segment 1 for Vehicle maintenance

We are using option 1 for the following configuration scenario


DistributionDefine Distribution

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Double click on Create Actual Distribution

Cycle : LAP2


Enter

Text : Plant admin costs distribution

Indicators

√ Iterative


Segment Name : SAL

Description : Salary Distrbution


Share in % : 100

Actual value origin




From To Group

Sender



Receiver



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From

Stat. key fig. EMP


Segment Name : RENT

Description : Rent Distribution


Share in % : 100

Receiver rule : Fixed percentages


From To Group

Sender



Receiver



Cost Ctr Portion/percent

1001 25%

1002 50%

1003 25%


Segment Name : Veh

Description : Vehcile maintance distribution


Share in % : 10056

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From To Group

Sender



Receiver




1001 30%

1002 60%

1003 10%

Save

Continue

2. Enduser

4. Posting of Rent , Salary ,Veh maintanance in CC 1011 Tcode : F-02

40 Salary 45000

40 Rent 27000

40 Vehcile maintance 18000

50 Cash *

5. Execution of Distribution cycle (Month end) T code : KSV5


Period-End ClosingSingle FunctionsAllocationsDistribution

Period : 5 To 5

Fiscal Year : 2012

√ Test Run

√ Details ListsCycle

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LAP2

Enter

Execute

Back button


Test Run

Execute


CostCenter : 1011

Costelement : 400500, 400600,400203

Execute

Back button


Costelement : 400500, 400600,400xxx

Select Single values tabSingle values400xxx

400500

400600

Copy button

Execute

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6. Allocation by Periodic Reposting To simplify the FI postings we use cost collector cost center. We can post costs like rent , Electricity charges to cost collector cost center during the period. At period end we allocate to 3 production cost centers using allocation method periodic reposting.Rent is to be allocated based on percentage basis

Electricity charges is to be allocated based on no of units ie SKF : EU (Electric Units)

Sender CostCenter Reciving cost Center Rent Electricity charges

1006(Cost collector)





Tcode : KS01



Enter

Cost Centre : 1006


Enter

Name : Cost collector

Descritpion : Cost collector


Cost Center Category : 9 Allocation



Currency : INR

Save


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2. Create GLa/c & cost element Elec Charges G/L account : 400392

3. Create No. Ranges interval for Business transaction RKIB Tcode : KANK

CO Area : LAP



Double click on Business Transactions RKIB (Actual Periodic Repostings)


Save

Continue




Stat. key figure : EU

Enter

Name : Electrical Units

Stat. key fig. UnM. : KWH


Tot val

Save

5. Allocation method (Periodic Reposting):

1. Creation of Periodic Reposting cycle


Periodic RepostingDefine Periodic Reposting

Double click on Create Actual Periodic Reposting

TCode : KSW1

Cycle : LAP3


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Enter

Text : Prim costs reposting

Indicators

√ Iterative


Segment Name : ELEC

Description : Elcricity bills reposting


Share in % : 100

Actual value origin




From To Group

Sender



Receiver



From

Stat. key fig. EU


Segment Name : RENT

Description : Rent reposting

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Share in % : 100



From To Group

Sender



Receiver




1001 50%

1002 20%

1003 30%

Save

3. Enduser

7. Posting of Rent , Elc bills , in CC 1006 Tcode : F-02

40 Elc bills 45000

40 Rent 27000

50 Cash *

8. Enter SKF (Month end) Tcode : KB31N



Rec. CCtr StatKF Total Quantity1001 EU 750

1002 EU 250

1003 EU 2000

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Save

9. Execution of Periodic reposting cycle (month end) T code : KSW5


Period-End ClosingSingle FunctionsPeriodic Reposting

Period : 5 To 5

Fiscal Year : 2012

√ Test Run


Enter

Execute

Back button


Test Run

Execute


CostCenter : 1006

Execute

Back button


Costelement : 400600Multiple selection button

Select Single values tabSingle values400600

400392

Copy button

Execute

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7. Indirect Activity Allocation using SKFCost center quality control gives quality check service to 3 production cost centers.

Two activity types are used .

1.Testing hours-Manual (Act type category = 2 Indirect determination, indirect allocation)

2.Testing hours-Automated(Act type category =3 Manual entry, indirect allocation)

Both activity types are allocated on the basis of SKF (test items) . Allocation method used is indirect activity allocation.

Splitting :Costs that incured in the costcenter quality control are to be split between the two activity types . For that we need to define Splitting Structure and assign to the cost center.

Actual activity valuation :During allocation activity quantity is valuated with plan price or manually set price initially when actual price calculation is not done. At the time of actual price calculation we can optionally revaluate the allocated activity. Variance amount is posted .

After revaluation process sender balance will be zero .

Settings for price calculation ,revaluation and cost component structure : During Version maintenance we can make settings for price calculation and revaluation on fiscal year basis.

In the Activity type master data we maintain actual price indicator 5 or 6.

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Sender CostCenter Reciving cost Center Tested items

1009(Qulatity control)

1001 300

1002 200

1003 220

Costs recorded in cost center Quality control by FI postings :Cost Center Primary Cost elements Planned Costs 1009 (Quality control) 400500 (Salaries)

400600(Rent)

45000.00

27000.00

Total charges 72000.00

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Tcode : KS01



Enter

Cost Centre : 1009


Enter

Name : Quality control

Descritpion : Quality control


Cost Center Category : N (Quality Assurance)



Currency : INR

Save


2. Create No. Ranges interval for Business transaction RKL , RKN, KSI0,KSII

Tcode : KANK

CO Area : LAP



Double click on Business Transactions RKL,RKN,RKIL, KSI0,KSII


Save

Continue




Stat. key figure : ITEM

Enter

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Name : Testing items



Tot Values

Save






Enter

Name : Testing chrges-Manual

Description : Testing charges Manual

CElem category : 43 (Internal activity allocation)

Save

5. Creating Activity Type Testing hours-Manual SAP Easy Access Accounting Controlling Cost Center Accounting Master Data

Activity type Individual Processing Create

Tcode: KL01

Activity Type : TSHRM

Valid From : 1.4.2011 to 31.12.9999

Enter

Name : Testing Hours--Manual

Description : Testing Hours-Manual

Activity Unit : H

CCtr categories : * (All Cost Centre Categories)

Allocation of default values

ATyp Category :

Allocation Cost Element : 1000000026

Price indicator : 1

Variation Values for Actual Alloccation

Actl Acty Type Cat. : Blank As in planning

Act. price indicator : 5 Actual price, automatically based on activity

Save

6. Creation of secondary cost element

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Tcode :KA06





Enter

Name : Testing charges-Automated

Description : Testing charges- Automated


Save

7. Creating Activity Type Testing hours-Automated SAP Easy Access Accounting Controlling Cost Center Accounting Master Data


Tcode: KL01

Activity Type : TSHRA

Valid From : 1.4.2011 to 31.12.9999

Enter

Name : Testing Hours- Automated

Description : Testing Hours-Automated

Activity Unit : H


ATyp Category : 3 (Manual Entry & Indirect Allocation)


Price indicator : 1 Plan price, automatically based on activity

Actl Acty Type Cat. : Blank As in planning


Save

8. Creating Cost Element Group TCode :KAH1

CO Area : LAP

Cost element group : OH_COST

Enter

Description : OH Cost

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Cost Element button

400500

400600

Save

9. Creating Activity Type Group TCode :KLH1

CO Area : LAP

Activity Type group : TEST

Enter

Description : Testing

Activity Type button

TSHRA

TSHRM

Save

10. Define Splitting Structure TCode : OKES


Activity Allocation SplittingDefine Splitting Structure

Double click on ‘Splitting rules’ folder

New Entries

Rule Text Meth Wt

LAP1 21 .

Enter

Select rule ‘LAP1’

Double click on ‘Selection for rules’ folder

New Entries

Field Label From Value

Version 0 (Co area LAP/ version 0)

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Double click on ‘Splitting Structures’ folder

New Entries

Structure Text

L1 LAP Splitting Structure

Enter

Select structure ‘L1’

Double click on ‘Assignments’ folder

New Entries

Assignment Text Rule Text

LA1 LAP1

Enter

Select assignment ‘LA1’

Double click on ‘Selection for assignments’ folder

New Entries

Field Label From Value To Value Group

Cost Element

Acivity Type

Save

Continue

11. Assign Splitting Structure to Cost Centers Same Path

Cost centre : 1009

All versions

Fiscal Year : 201x

Change button

1009

Click on ‘L1’ under splitting Structures

……

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Assign button( )

Save

Continue

Category 3 Direct entry Indirect Allocation

Category 2 Indirect entry Indirect Allocation

Planning :Activity planning allowed Activity planning not allowed

Price can be calculated Price cant be calculated because sender quantity is unknown

Actual:Enter Sender Activity Enter Sender Activity not allowed

Price can be calculated Price cant be calculated sender quantity is unknown

Quantity and cost can be allocated

Only quantity can be allocated

Sender quantity is determined only after activity allocation

Then only we can calculate the price

Sender Quantity : 720 hrs

Allocated Quantity :

300+200+220 hrs

Allocation Basis :

300:200:220 items

Allocated quantity : 300*1hr +200*1hr+220*1hr = 720 hr 720 items *1hr = 720 hrs

12. Define Cost Component Structure SPROControllingCost Center AccountingActual PostingsPeriod-End Closing Activity AllocationPrice CalculationSettings for Cost Component Split Define Cost Component Structure

TCode:OKTZ

Double click on Define Cost Component Structure folder

Select Cost Comp Str ‘01’

Copy As button

Cost Comp Str Active Prim.Cost Comp .Split NameL2 LAP Actvity Cost Comp Str

Enter

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Enter to confirm the message

Select Cost Comp Str ‘L2’

Double Click on ‘Cost Components with Attributes’ folder

Change the name as shown in the tableCost Comp Str Cost Com Name of Cost CompL2 10

L2 30

L2 50

L2 90

Delete the remaining cost components

Save

Double Click on ‘Assignment :Cost Component – Cost Element Interval’ folder

New Entries buttonCost Comp Str Chart of Accts From cost el. Cost ComponentL2 LACA 30

L2 LACA 50

L2 LACA 90

Save

Double click on Define Cost Component Structure folderCost Comp Str Active Prim.Cost Comp .Split NameL2 LAP Actvity Cost Comp Str

Save

13. Change Revaluation/Price calculation/Cost comp Structure settings in Version 0

TCode : OKEQ

SPROControlling General ControllingOrganizationMaintain Versions

Select version ‘0’

Double click on ‘Settings for Each Fiscal Year ’ folder


Version : 0

Enter

Double click on the current fiscal year

Price calculation tab

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Purely Iter. Price

Plan

Method : Periodic price

Actual


Revaluation : Same line

Cost Comp. Str. :

Save

(Repeat the process for other fiscal years)

14. Allocation method (Indirect Activity Allocation):

1. Creation of Indirect Activity Allocation Cycle TCode : KSC1


Activity Allocation Indirect Activity AllocationDefine Indirect Activity Allocation

Double click on Create actual indirect activity allocation

Cycle : LAP4


Enter

Text : Allocation of testing activity


Segment Name : TEST_A

Description : Tstng hr-Automate Allocation

Sender Rule : 1 posted quantities

Share in % : 100

Actual value origin




From To Group

Sender


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Activity Type TSHRA - -

Receiver



From

Stat. key fig. ITEM


Segment Name : TEST_M

Description : Tstng hr-Manual Allocation

Sender Rule : Quantities caulated inversly

Share in % : 100

Actual values




From To Group

Sender


Activity Type TSHRM - -

Receiver


Sender Values tab:

Sender

Cost Ctr ActTyp Factor per 100 AUn1009 TSHRM 100 H


From

Stat. key fig. ITEM

Save

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2. Enduser

1. CC Planning Tcode : KP06

Version : 0

From Period : 1

To Perod : 12

Fiscal Year : 201

Cost centre : 1009

Cost element group: OH_COST

Form based

Overview Screen buttonCostelement Plan fixed cost Distribution400500 1 (Equal distribution)

400600 1

Post

2. Activity planning for TSHRA/ TSHRM SAP Easy AccessAccountingControllingCost Centre AccountingPlanningActivity

Ouput /PricesChange

Tcode : KP26

Version : 0

From Period : 2

To Perod : 2

Fiscal Year : 2011

Cost centre : 1009

Activity Type group: TEST

Form based

Overview Screen buttonActivity Type Plan Activity EquiNoTSHRA 1

TSHRM 2

(EquNo is the basis for splitting)

Make sure the activity type category is correct before posting and going further.

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Post

3. Splitting (Planned cost) TCode : KSS4

Same path


Enter

Cost centre : 1009

Version : 0

Period : 3

Fiscal Year : 201x

Test Run

Details List

Execute

(Splitting should be in 2:1 ratio )

Cost Element button(to cost element wise splitting)

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Back button


Test Run

Execute

4. Calculating Activity Price(planned) for TSHRA Upto Cost Centre Accounting same path

PlanningAllocationsPrice Calculation

Tcode : KSPI

All Cost Centres

Version : 0

Period : 2 To 2

Fiscal Year : 2011

Test Run

Details List

Execute

Display primary cost component split :

Select a line Goto menuComponents

Save

Enter

Back button

(Activity price only calculated for TSHRA and should be 33.33 )

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5. Enter SKF Tcode : KB31N



Rec. CCtr StatKF Total Quantity1001 ITEM 300

1002 ITEM 200

1003 ITEM 220

Save

6. Posting of Rent & Salary in CC 1009 Tcode : F-02

40 Salary

40 Rent

50 Cash *

7. Sender activities for TSHRA TCode :KB51NSend. CCtr SAtyTyp Total Quantity1009 TSHRA

Save

8. Indirect Activity Allocation T code : KSC5


Period-End ClosingSingle FunctionsAllocations Indirect Activity Allocation

Period : 5 To 5

Fiscal Year : 2012

√ Test Run


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Enter

Execute

Segments button

Select segment ‘TEST_A’

Line items button( )

Unhide total quantity column.

(Quantity and costs are allocated . Actiivty type is valuated with planned price.)

Back button

Select segment ‘TEST_M’

Line items button( )

(Only quantity is allocated as planned price/manually set price is not availlable.)

Back button 2 twice


Test Run

Execute


CostCenter : 1009

Execute

(Only quantity is allocated for activity type TSHRM .79

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Both quantity and cost both are allocated for activity type TSHRA )

10. Price Calculation(Actual) T code : KSII


Period-End ClosingSingle FunctionsPrice Calculation

All Cost Centres

Period : 2 To 2

Fiscal Year : 2011

Test Run

Details List

Execute

(Activity price should be 37.00 For TSHRA 75 for TSHRM)

Save

Yes button

Back button


CostCenter : 1009

Execute

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(Apart from quantity allocated , costs allocated should be displayed for TSHRM.

For TSHRA diference amount is posted)

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8. Direct Activity AllocationCost center plant maintenance gives maintenance service to 3 production cost centers.

Activity type to be allocated is Maintenance hours(MNTHR) of category 1 ie Manual entry, manual allocation

Sender Cost Center Reciving cost Center

1008(Plant maintanance)

1001

1002

1003

Business transaction involved is RKL . Allocation method is called direct activity allocation.The allocated activity quantities are entered directly using TCode KB21N .

(Eg :Sender can be OH cost center and receiver can be a production cost center )

or

Direct allocation happens automatically through production order confirmations (TCode : CO11N)

(Eg : Sender is production cost center receiver is a cost object . Cost object can be a production order or a product cost collector)

In this scenario activity type is valuated initially by planned price which is set manually(plan price indicator 3 ). At the time of actual price calculation activity type is revaluated and difference is allocated to receivers.


Tcode : KS01



Enter

Cost Centre : 1008


Enter

Name : Plant maintanance

Descritpion : Plant maintanance



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Currency : INR

Save







Enter

Name : Plant Maintenance Charges

Description : Plant Maintenance Charges


Save

3. Creating Activity Type Maintenance hours SAP Easy Access Accounting Controlling Cost Center Accounting Master Data


Tcode: KL01

Activity Type : MNTHR

Valid From : 1.4.2011 to 31.12.9999

Enter

Name : Maintenance hours

Description : Maintenance hours

Activity Unit : H


ATyp Category :


Price indicator : 3 Determined manually


Save

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4. Create No. Ranges interval for Business transaction RKL Tcode : KANK

CO Area : LAP



Double click on Business Transactions RKL,


Save

Continue

2. Enduser1. Posting of Rent & Salary in CC 1008


CostCenter : 1008

Execute

3. Set Activity price(planned) manually SAP Easy AccessAccountingControllingCost Centre AccountingPlanningActivity

Ouput /PricesChange

Tcode : KP26

Version : 0

From Period : 1

To Perod : 12

Fiscal Year : 2011

Cost centre : 1008

Activity Type : MNTHR

Form based

Overview Screen buttonActivity Type Fixed priceMNTHR 100

Make sure the activity type category, price indicator is correct before posting and going further.

Post

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4. Direct Activity Allocation TCode :KB21N


Actual PostingsActivity AllocationEnter

Scrn var.: Cost center Input Type : List Entry

Send. CCtr SAtyTyp Rec.CCtr Total Quantity

Post


CostCenter : 1008

Execute

6. Price Calculation T code : KSII


Period-End ClosingSingle FunctionsPrice Calculation

Cost Centre group

Period : 2 To 2

Fiscal Year : 2011

Test Run

Details List

Execute

(Activity price should be 112.50)

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Save

Yes button

Back button


CostCenter : 1008

Execute

(Balance should be 0 in the sender CC )

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9. Internal Orders(I.O)Scenario1 : (Telephone wise expenses )

There is one GL account ‘Telephone Expenses’ and there are 5 telephones

Problem : How to record telephone wise expenses ?

Solution : Create an I.O for each telephone. While posting Tel phone expenses

in FI, TeI No can be entered in Internal order field.

Scenario 2 : (Vehicle wise expenses)

There is one GL account ‘Petrol Exp’ and one GL account ‘Vehicle Maintenance’ and

there are 10 vehicles.

Problem : How to display vehicle wise expenses.

Solution : Create an I.O for each vehicle

Scenario 3 : (Event wise expenses)

There is a cost centre for ‘sales department’. Several activities like promotional events

happen in the department. For every event certain expenses incur .

Problem : Event wise expenses are to be recorded.

Solution : Create an I.O for each event .

Cost Centre & Internal Orders :Internal Orders are of two types Real and Statistical.

Statistical IO : are used merely for reporting purpose.

In the following two cases, CC is the real CO -object and IO is statistical object.

Case1 :

While posting in FI , CO-object like Cost centre should be entered apart from IO .

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Case2 :

IO can be assigned to a CC(as shown in the next image).

While posting in FI, only IO need to be entered.

Real IO : are used for settlement purpose .While posting in FI , only IO should be entered. Amount in the IO can be settled to Cost centre(s) later . Balance in the IO becomes zero after complete settlement .

1. Settings

1. Creation of internal Order Types

SPROControllingInternal ordersOrder Master DataDefine Order types

New Entries

Order category : 01 ie Internal Order (Controlling)

Enter

Order type : TEL

Description : Telephone

Planning profile : 000001

Object class : Overhead cost

√ Release immediately

Assign/change interval button (next to Number range interval)

Yes button

Continue88

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Not assigned

Click on TEL


Double click on ‘Motor pool A-zzzzzzzz(external)’

Save

Continue

2. Creation of FS Group Tcode:OBC4

Select FStV ‘LAFS’

Double click on Field status groups folder

Select Field status group ‘G002’

Copy as button

Change the Field Status group to ‘G015’

Change the Text to ‘Cost accounts (CC req &IO Optinl) ‘

Enter

Double click on FSG ‘G015’


Optional.Entry

CO/PP order

Save

Continue

3. Creation of Tel expenses A/C Tcode : FS00

Select GL account 400500 Salaries

Copy button

GL account: 400581

Enter

Change the Description to ‘Telephone expenses’

Create/Bank/interest tab

Change Field status group to ‘G015’

Save

Edit Cost element button

Valid from : 1.4.2.2012

Enter

Cost Elem Category : 01

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Save

4. Creation of Internal order Tcode: KO01

SAP Easy AccessAccountingControllingInternal OrdersMaster DataSpecial

FunctionsOrderCreate

Order type : TEL

Enter

Order : Tel 040230900

Description : Tel 040230900

Company Code : LAP

Business area : LANZ

Control data Tab

√ Statistical orderInfo:Select the check box to make it a statistical IO , else it will be a Real IO

Save

Order type : TEL

Enter

Order : Tel040230901

Description : Tel040230901

(Other fields same as before)

Save

5. Creation of IO group Tcode : KOH1

Same path upto Master DataOrder Group

Create

Order Group : HYD_TEL

Enter

Description : Hyd telephones

Insert order button

HYD_TEL

Tel040230900

Tel040230901

Save

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2. End User1. Posting Telephone Expenses

Tcode :F-02

PstKy : 40 Account : 400581

Enter

Amount : 18000

Cost centre : 1001 Order : TEL040230900

Text : Telephone expenses


Enter

Amount : *


Text : +

Document MenuSimulate

Post

Post one more document for IO TEL040230901

2. Display IO Report Tcode :KOB1

Up to Internal Orders same pathInformation System Reports for Internal OrdersLine

itemsOrders: Actual Line Items

Order Group : HYD_TEL


Execute

3. Planning order wise Tcode : KPF6

Up to Internal Orders same path

PlanningCosts & Activity inputsChange

Version : 0

From period : 1

To period : 12

Fiscal Year : 2012

Order group : HYD_TEL


Form-Based

Overview Screen buttonTotal plan costs Distribution key

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240000 1

Next Combination button (Down arrow)Total plan cost Distribution key120000 1

Save

4. Display Variance Reports Up to Internal Orders same path

Information SystemReports for Internal OrdersPlan/Actual Comparisons

Order: Actual/Plan /Variance


Fiscal Year : 2012

From Period : 5

To Period : 5

Plan version : 0

Order group : HYD_TEL

Cost element group : Blank

Or value(s) : 400581

Execute

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10. Real IO with settlement to CCEg : Real IO : Promtional event

Real IO : are used for settlement purpose .While posting in FI , only IO should be entered. Amount in the IO can be settled to Cost centre(s) later . Balance in the IO becomes zero after complete settlement .

Requirement : Costs should be captured under a promotional event for the sake of analysis.

Also the costs should be recorded in CC ‘Sales promotion’.

1. Settings

1. Creation of FS Group Tcode:OBC4

Select FStV ‘LAFS’

Double click on Field status groups folder

Select Field status group ‘G002’

Copy as button

Change the Field Status group to ‘G016’

Change the Text to ‘Cost accounts (CC &IO Optinl) ‘

Enter

Double click on FSG ‘G016’


Opt.Entry

Cost Center

CO/PP order

Save

Continue

2. Creation of G/L Promotional expenses Tcode : FS00

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Copy button

GL account: 400518

Enter

Change the Description to ‘Promotional expenses’

Create/Bank/interest tab

Change Field status group to ‘G016’

Save


Valid from : 1.4.2.2012

Enter

Cost Elem Category : 01

Save






Enter

Name : Promotional Expenses

Description : Promotional Expenses

CElem category : 21 (Internal Settlment)

Save

4. Create Cost Center Tcode : KS01



Enter

Cost Centre : 1017


Enter

Name : Sales &Promotion

Descritpion : Sales &Promotion

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Cost Center Category : P Sales & Marketing



Currency : INR

Save


5. Maintain allocation structure:

SPROControlling Internal ordersActual posting SettlementMaintain allocation structures

New Entries

Allocation structure : L1

Text : IO-->CC settlment LAP

Save

Continue

Select Allocation structure ‘L1’

Double click on Assignments folder

New entries

Assignment : LA1

Text : Promotional Expenses

Save

Select ‘LA1’

Double click on Source folder


Enter

From cost element : 400518 expenses

Save

Continue

Double click on Settlement cost elements folder

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New entries button

Receiver cat By cost element Settlement cost elem Name

CTR . 1000000036 Promotional Expense

Save

6. Maintain settlement profiles:

Same path

Double click on Maintain settlement profiles

New entries

Settlement profiles : LAP1

Description : IOCC LAP

To be settled in full

Allocation structure : L1

Indicators

√ 100%-validation

√ %-Settlement

√ Equivalence number

√ Amount settlement

Valid receivers

Cost center : Settlement Required

Other Parameters

Document type : SA

Max.no. distribution rules : 999

Residence time : 3 months

Save

Continue

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7. Creation of internal Order Types

SPROControllingInternal ordersOrder Master DataDefine Order types

New Entries


Enter

Order type : PEVT

Description : Promo Events

General parameters

Settlement prof. : LAP1





Yes button

Continue

Not assigned

Click on PEVT


Double clikc on ‘Motor pool A - ZZZZZZZZZZZZ (external)’

Save

8. Maintain number range for settlement documents :

Same path

TCode : SNUM

Maintain groups button

Create button

Group : Settlemnt Docs LAP

From No. To Number

090000000 0999999999

Save

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Continue

Back button


Click on LAP


Double click on Settlemnt Docs LAP

Save

9. Maintain Number Ranges for Bus transaction KOAO Tcode :KANK

CO Area : LAP

Maintan Groups button


Click on KOAO


Double click on ‘No. ranges for CO documents (LAP)’

Save

2. End User1. Creation of Internal order & Settlement rule

Tcode: KO01

SAP Easy AccessAccountingControllingInternal OrdersMaster DataSpecial

FunctionsOrderCreate

Order type : PEVT

Enter

Order : EXHST_LAP

Description : Exhibition stall

Company Code : LAP


Control data Tab

Statistical orderInfo: Do not select the check box for a Real IO

Goto menuSettlement Rule

New rule button( )

Settlement Reciever

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Cost Center : 1017

Percent : 100 %

Valid from : 1..201x to Blank

Save

2. Posting Expenses Tcode :F-02


Enter

Amount : 18000

Cost centre : Blank Order : EXHST_LAP

Text : Ehibition stall rent


Enter

Amount : *


Text : +


Post

3. Display IO Report Tcode :KOB1



Order : EXHST_LAP

Cost element : Blank

Execute

4. Settlement : TCode : K088Accounting ControllingInternal orderPeriod end closingSingle functionsSettlement Individual processing

Order : EXHST_LAPSettlement period : Current month

Fiscal year : 201x

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√ Test run

√ Check transaction data

Execute

Details list button( )

Back button twice

Test run

Execute

5. Display IO Report TCode :KOB1



Order : EXHST_LAP


Execute

6. Display CC Report TCode :KSB1

Cost center : 1017


Execute

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11. Real Time Integration (New GL) Real Time Integration is a component of New-GL . Previously if users make any cross company code postings in CO , these transactions do not reflect in FI. Users had to process a job at month end to allow the system to reconcile the differences and post corresponding entries in FI ledger. With the new GL, this reconciliation and posting of entry in FI ledger has become an automatic process .

Scenario : Allocation of costs from CC1 to CC2 . CC1 and CC2 are two costcenters which belongs to different company codes (Cross company code allocation) . FI posting should happen automatically in two company codes .

Prerequisites :

1 The two company codes must belong to same CO-Area

2 The two company codes must have same Chart of accounts.

1. Settings :

1. Create second company code ie LACCompany code LAC should be assigned with

1. same Chart of accounts that is assigned to LAP.

2. same Co-Area that is assigned to LAP

SPROEnterprise StructureDefinitionFinancial AccoutingEdit,Copy,Delete,Check Company Code

Double click on ‘Copy, delete, check company code’

Copy Org Object button

From Company Code : LAP

To Company Code : LAC

Enter

’Yes’ button to create GL Account Data

’No’ button for different local currency

Enter to ignore the msg

Enter

’Yes’ button to transport number ranges

Continue

Keep on pressing Enter

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’Yes’ button to transport intervals

Continue

Enter

2. Assign Co-Area Tcode : OKKP

Double Click on Co-area ‘LAP’

CoCd->CO Area : Cross-companycode cost accounting

Double Click on Assignment of company code(s) folder

New Entries button

CoCd Company Name

LAC

Save

Continue

3. Activate CoCd Validation in Co-Area TCode : OKKP

Double Click on Co-Area ‘LAP’

Double click on Activate component/control indicators folder

√ CoCd Validation

Save

Continue

Enter to Ignore wrn msg

4. Deactivate Reconcilition Ledger :We have to deactivate the Reconcilition Ledger ,(if it is activated ) before using Realtime Integration.We can use Tcode : OKKP to check the status.

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We can skip this step in the lab.

Tcode : KALB

SPROControllingCost Element AccountingReconciliation LedgerActivate/Deactivate Reconciliation Ledger

Deactivate Reconciliation ledger


Execute

5. Creation of Cost Center in Comapany code LAC: TCode : KS01

Extras menu Set Controlliong Area


Enter

Cost Center : 1010

Enter

Name : Services

Description : Services

Person Responsible : mrt



Company Code : LAC


Currency : INR

Save

Enter to ignore the wrng msg

6. Activate intercompany postings in doc type SA. TCode : OBA7

Double Click on Doc type ‘SA’

√ Inter-company posting

Save

Continue

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7. Creation of GL accounts in LAP: Tcode : FS00

Select GL account ‘400500’

Copy button

G/L Account 400509

Enter

Short Text : FICO Recon account

Field status group : ICCF ie CO <-> FI reconciliation posting

Save


Copy button

G/L Account 200970

Enter

Short Text : LAC account

Field status group : G067

Save

8. Creation of GL accounts in LAC: Tcode : FS00


Copy button

G/L Account 400509

Enter

Field status group : ICCF ie CO <-> FI reconciliation posting

Save


Copy button

G/L Account : 200971

Enter

Short Text : LAP account


SaveBlock GL account 200971 for creation in company code LAP

Block GL account 200970 for creation in company code LAC

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9. Define Variants for Real time Integration: SPROFinancial Accounting (New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Define Variants for Real-Time Integration

New Entries

Var. for R-T Integ. : L1

√ R.-Time Integ:Active Key Date:Active from : 1.4. 2012

√ Acct Deter. :Active

Document Type : SA

Ledger Group (FI) : 0L

Text : Varaint for LAP

Use Checkboxes

√ Cross-Company-Code

√ Cross-Profit-Center

√ Cross-Business-Area

Save

Continue

10. Assign Varaints for Real-Time Integration to Company Codes:

Same Path

Assign Variants for Real-Time Integration to Company Codes

New EntriesCompany Code Variant for Real-Time IntegrationLAP L1

LAC L1

Save

Continue

11. Define Intercompany Clearing Accounts: Upto Real-Time Integration of Controlling with Financial Accounting same path

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Define Account Determination for Real-Time IntegrationDefine Intercompany Clearing Accounts

Alterantive path1 :

SPROControllingCost Element AccountingReconciliation LedgerDefine Adjustment Accounts for Reconciliation Posting

Double click on ‘Maintain Clearing Accounts for Company Codes’

Tcode : OBYA

Alterantive path2:

SPROFinancial AcccoutningGeneral Ledger AccountingBusiness Transactions Prepare cross company code transactions

Company code 1 : LAP

Company code 2 : LAC

Enter

Posted in : LAP

Cleared against : LAC

Debit posting key : 40 Credit posting key : 50

Account debit : 200970 Account credit : 200970

Posted in : LAC

Cleared against : LAP

Debit posting key : 40 Credit posting key : 50

Account debit : 200971 Account credit : 200971

Save

Continue

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12. Define Account determination for Real-Time Integration: Tcode:OK17

Upto Define Account Determination for Real-Time Integration same path

Define Account determination for Real-Time Integration

Alterantive path :

SPROControllingCost Element AccountingReconciliation LedgerDefine Adjustment Accounts for Reconciliation Posting

Double click on ‘Define Accounts for Automatic Postings’

Tcode : OBYB


Enter

Change Account Determin. Button

SaveAccount400509

Save

Continue

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2. Enduser1. Posting expenses to common CC (1004)

Tcode F-02

Post one document for Salary in company code LAP

Amount : 18000

Cost Centre : 1004

2. Reposing of Costs: Tcode: KB11N

Extra menuSet Controlling area


Enter

CCtr (old) Cost Elem. Amount CCtr (new)1004 400500 7000 1010

Post

3. Displaying CO document: TCode : KSB5

Document Number : 900000000X

Execute

Click on CO document

Enviroment menu-Accounting Documents

(Two FI documents are generated , one in company code LAP the other one in Company code LAC)

Double click on the Accounting document to be displayed.

Entry in LAP Should be :

Cr Salaries 7000.00-

Dr LAC account 7000.00

Entry in LAC Should be :

Dr Salaries 7000.00

Cr LAP account 7000.00-

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12. Sales/Purchase TaxSales tax = Output tax

Purchase tax = Input tax

VAT : Value Added Tax

VAT is a mode of collection of taxPurchase of RM Sale of FG

Pay purchase tax to Vendors Collect Sales tax from Customers

5000 Rs 7000 Rs

The diff is 2000. This amount is to be remitted to tax authority.

3. Settings1. Define Tax procedure :

SPROFinancial accounting Financial accounting Global settingsTax on Sales/Purchases Basic settingsCheck Calculation Procedure

Double click on Define Procedures

New EntriesProcedure

Description

TAXIN Ind Tax procedure(LAP)

Save

Create Request button

Short Description: Sales/Pur Tax Settings (LAP)

Enter

Continue

Select Tax Procedure ‘TAXIN’

Double click on Control Data folder

New EntriesStep Ctyp Description Fro To AccKey100 BASB Base amount

110 MWAS Output Tax 100 100 MWS

120 MWVS Input tax 100 100 VST

Save

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2. Assign Country to Calculation procedure :Same path

Position

Country : IN

EnterCty

Proc

IN TAXIN

Save

ContinueInfo:

Tax is configured at country level but not at Comp Code level. This setup is going to work for all Comp Codes which belongs to India .

3. Define Tax Codes for Sales and Purchases Upto Tax on Sales/Purchases same path

Calculation Define Tax Codes for Sales and Purchases

Country : IN

Enter

Taxcode : V0

Enter

Description : 0% input tax

Taxtype : V ie inputtax

Check ID √

Continue

Keep the cursor on Output tax(Click)

Deactivate line button

InputTax : 0

Save

Taxcode : V1

Enter

Description : 4% input tax

Taxtype : V ie inputtax

Check ID √

Continue

Keep the cursor on Output tax(Click)110

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InputTax : 4

Save

Taxcode : A0

Enter

Description : 0% output tax

Taxtype : A ie outputtax

Check ID √

Continue

Keep the cursor on Input tax(Click)


OutputTax : 0

Save

Taxcode : A1

Enter

Description : 14.5% output tax

Taxtype : A ie outputtax

Check ID √

Continue

Keep the cursor on Input tax(Click)


OutputTax : 14.5

Save

4. Creation of 2 GL accounts a. VAT Payable Tcode: FS00

Select GL account 100800 Expenses payable

Copy button

GL account : 100530

Enter

Description : VAT Payable

Control Data tab

Tax Category : > ie Output Tax Account

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Create/Bank/Interest tab


Save

b. VAT RecievableSelect GL account 100530 VAT Payable

Copy button

GL account : 200530

Enter

Account Group : Assets

Description : VAT Receivable

Control Data tab

Tax category : < ie Input Tax Account

Save

5. Change GL accounts Sales, Inventory RM Tcode :FS00

Select GL account 300510 Sales

Change button

Control Data Tab

Tax category : + ie Only output tax allowed

√ Posting without tax allowed

Save

Enter to Ignore the Wrng Msg

Select GL account 200700 RM inventory

Change button

Control Data Tab

Tax category : - ie Only input tax allowed


Save

Enter to Ignore the Wrng Msg

6. Define Tax acounts Upto Tax on Sales/Purchases same path

Posting Define Tax accounts

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Double click on transaction MWS ( Output tax)

Chart of accounts : LACA

Enter

SaveAccount100530

Save button

Continue

Back button

Double click on transaction VST ( Input tax)

SaveAccount200530

Save

Continue

7. Define Tax Determination Rules SPROSales and Distribution Basic FunctionsTaxes Define Tax Determination Rules

New entriesTax count Name Seq Tax Categ NameIN 5 MWST Taxble

Save

8. Define Tax Relevancy Of Master Records SPROSales and Distribution Basic FunctionsTaxesDefine Tax Relevancy Of Master Records

Double click on ‘Customer Taxes’

New entriesTax categ Tax class DescriptionMWST 1 Taxable

MWST 0 No tax

Back button

Double click on ‘Material Taxes’

New entriesTax categ Tax class Description

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MWST 1 Taxable

MWST 0 No tax

Save

4. Enduser 1. Posting Pur Inv

Tcode: F-43

PstKy : 31 Account : LAPGNVNDR

Enter

Amount : 27000

√ Calculate Tax

Bus. Area : LANZ

Text : Pur inv


Enter

Amount : *

Tax Code : V1

Busi Area : LANZ

Text : +

Document menuSimulate

Post

Entry should be:

31 LANZ LAPFIVNDR LAP vndr 27.000,00-

40 LANZ 0000200700 RM inventory 25.714,29

40 0000200530 VAT Recievable 1.285,71

2. Posting Sales Inv: Tcode :F-22

PstKy : 01 Account : LAPGNCUST

Enter

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Amount : 18000

√ Calculate Tax

Bus. Area : LANZ

Text : Sales inv


Enter

Amount : *

Tax Code : A1

Bus Area : LANZ

Text : +

Document menuSimulate

PostEntry should be

01 LANZ LAPFICUST LAP fi customer 18.000,00

50 LANZ 0000300510 Sales 15.720,52-

50 100631 VAT payable 2.279,48-

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7. MM IntegrationLIVE projectMM Configuration MM consultant

FI Configuration FI consultant

FI-MM Integration FI Consultant

Learning environmentMM Configuration FI consultant

FI Configuration FI consultant

FI-MM Integration FI Consultant

1. MM configuration

1. Maintain Calendar : SPROSAP Net weaverGeneral SettingsMaintain Calendar

Public holidays

Change button

Create Button

With fixed date

Enter

Day : 15

Month : 8

Not Guaranteed

Short holiday name : Independence day

Long holiday name : Independence day

Enter

Continue

Back button

Holiday Calendar

Change button

Create button

Calendar ID : LC

Description : holiday calendar for LAP

Assign Holiday button

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Select holidays to be included

Assign publ. holiday button

Save

Continue

Back button twice

Factory calendar

Change button

Create button

Factory calendar ID : LF

Description : Factory calendar for LAP

Holiday calendar ID : LC

Workdays

Select Monday to Saturday

Save

Continue

2. Define plant: SPROEnterprise StructureDefinitionLogistics-GeneralDefine, Copy, delete, check

plant

Double click on Define Plant

New Entries

Plant : LAP1

Name 1 : LAP Hyd plant

Factory calendar : LF

Save

Name : LAP Hyd plant

Country : IN

Region : 01

City : Hyd

Enter


Short Description : MM configuration for LAP

Enter

Continue

Next entry button

Plant : LAP2

Name 1 : LAP mum plant

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Save

Name : LAP mum plant

Country : IN

Region : 13

City : Mum

Enter

Continue

Next entry button

Plant : LAP3

Name 1 : LAP Chennai plant


Save

Name : LAP Chennai plant

Country : IN

Region : 22

City : Chennai

Enter

Continue

3. Define Division: Same path

Define, copy, delete, check division

Double click on Define Division

New EntriesDivision NameLS Small Cars

Save

Continue

4. Maintain Storage Location: Up to Definition same path

Materials Management Maintain storage location

Plant : LAP1

Enter

New Entries118

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SLoc DescriptionLAP1 Hyd Storage Location

Enter

Save

Continue

Plant : LAP2

Enter

New EntriesSLoc DescriptionLAP2 Mum Storage Location

Enter

Save

Continue

Plant : LAP3

Enter

New EntriesSLoc DescriptionLAP3 Chennai Storage Location

Enter

Save

Continue

5. Maintain purchasing organisation : Same path next line

New EntriesPurch. Organisation Purch. Org DescrLAPO LAP purchase org.

Save

Continue

6. Assign plant to company code: 119

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Up to Enterprise Structure same path

AssignmentLogistics-General Assign plant to company code

New EntriesCoCd Plnt

LAP LAP1

LAP LAP2

LAP LAP3

Save

Continue

7. Assign Business Area to Plant/Valuation Area and Division: Same path next line

Valuation area - division button

New entriesValA Dv BusALAP1 (Valuation area is nothing but plant LS LANZ

LAP2 LS LANZ

LAP3 LS LANZ

Save

Continue

8. Assign Purchasing organization to company code: Up to Assignment same path

Materials ManagementAssign purchasing organisation to company code

Position

Purchasing org : LAPO

EnterPOrg CoCdLAPO LAP

Save

Continue

9. Assign purchase organisation to plant: Same path next line

New EntriesPOrg PlntLAPO LAP1

LAPO LAP2

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LAPO LAP3

Save

Continue

10. Create Purchasing Groups: SPROMaterials ManagementPurchasingCreate Purchasing Groups

New EntriesPurchasing Group Desc. Pur.GrpLPG LAP purchasing group

Save

Continue

11. Define Material Group: SPROLogistics-GeneralMaterial MasterSettings for Key FieldsDefine Material

Groups

New EntriesMatl Group Material Group DescLAPM Metals

Save

Continue

12. Maintain Company Code for Material Management: TCode :OMSY

Up to Material Master same path

Basic SettingsMaintain Company Codes for Material Management

Position

Company code : LAP

Enter

(CAUTION: Enter current period .If you enter wrong period it can’t be changed)Cocd Year Period ABpLAP 2012 5(Current period) √

Save

Continue

Note: Material posting starts from the above period . ABp is Allow Back posting .

If ABp is selected 2 periods(current and previous) are allowed , other wise only current

period is allowed.

13.Define Attributes of Material Types : Up to Basic Settings same path

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Material typesDefine Attributes of Material types

Position

Material type : FERT

Enter

Select Material Type ‘FERT’

Double click on ‘Quantity/value updating’ folder

Position

Enter

Valuatin area : LAP1

EnterValuation area Materials Qty updating Value UpdateLAP1 FERT √ √

LAP2 FERT √ √

LAP3 FERT √ √

Save

Continue

Back button

Position

Material type : ROH

Enter

Select Material type ‘ROH’

Double click on Quantity/value updating folder

Postion

Valuation Area : LAP1

EnterVal .area Matl type Qty updating Value UpdateLAP1 ROH √ √

LAP2 ROH √ √

LAP3 ROH √ √

Save

Back button

Position

Material type : HALB

Enter

Select Material type ‘HALB’


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Postion

Enter


EnterVal .area Matl type Qty updating Value UpdateLAP1 HALB √ √

LAP2 HALB √ √

LAP3 HALB √ √

Save

Back button

Position

Material type : VERP Packaging

Enter

Select Material type ‘VERP’


Postion

Enter


EnterVal .area Matl type Qty updating Value UpdateLAP1 VERP √ √

LAP2 VERP √ √

Save

Double click on Mtyp ‘FERT’

Int. purchase orders : 2 ie Int. purchase orders are allowed

Save

14. Set Tolerance Limits for Price variance ( purchasing order): SPROMaterial ManagementPurchasingPurchase OrderSet Tolerance Limits for

Price Variance

Select ‘TlKy’s PE, SE for Company code ‘1000’

Copy as button

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Change the Company Code to ‘LAP’

Enter

Again change the Company Code to LAP

Enter

Save

Continue

15. Plant Parameters Up to Materials Management same path

Inventory Management and Physical InventoryPlant Parameters

Select Plant ‘1000’

Copy as button

Change the plant to ‘LAP1’

Enter


Copy as button


Enter


Copy as button


Enter

Save

Continue

16. Define Number Assignment for Material and Phys. Inv .Docs (One time setting)

SPROMaterials ManagementInventory Management and Physical InventoryNumber

Assignment Define Number Assignment for Material and Phys. Inv .Docs

Maintain Groups button

√ Material documents for goods receipts

WE WF WO WW

Interval menuMaintain

Position the cursor on any interval

Edit menuInsert yearYear From number To number2013 4500000000 4599999999

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(Calendar year)

Enter

Back button

√ Material documents for goods movements and inventory diffs

WA WH WI WL WQ WR WS WZ


Position the cursor on any interval

Edit menuInsert yearYear From number To number2013

(Calendar year)

5000000000 5099999999

Enter

Save

Continue

17.Set Tolerance Group (for GR):

Same path up to Inventory Management and Physical Inventory

Goods ReceiptsSet Tolerance Limits

Select Tlky B1, B2, VP for company code ‘1000’

Copy as button

Change Company Code to ‘LAP’

Enter


Enter


Enter

Save

Continue

18. Maintain Default Values for Tax codes: Up to Material Management same path

Logistics Invoice VerificationIncoming InvoiceMaintain Default Values for tax codes

New Entries

Company Code : LAP

Save

Continue125

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19. Set Tolerance Limits (for invoice verification):

Up to Logistic Invoice Verification same path

Invoice BlockSet Tolerance Limits

Select Tolerance Keys PP, PS & ST for company code ‘1000’

Copy as button

Change Company Code to ‘LAP’ (3times)

Enter (3 times)

Save

Continue

20. Define Automatic status change: Up to Logistics Invoice Verification same path

Invoice Verification in Back groundDefine Automatic Status change

New EntriesCoCd Set correct invoice to’’completed’’LAP Blank

Save

Continue

21. Group together Valuation areas: Up to Materials Management same path

Valuation and Account AssignmentAccount DeterminationAccount Determination

Without WizardGroup Together Valuation Areas

Position

Valuation area : LAP1

EnterValuation Area Val. Grpg codeLAP1 X

LAP2 X

LAP3 X

Save

Continue

22. Define Valuation Classes: Same path next lineDefine Valuation Classes

Valuation Class button

Select Valuation Class 3000 ( ie Raw material1) ,7900 (ie Semi-finished products) and

7920 ( ie FinishedGoods)

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Change Valuation Class 3000 to ‘LAP1’

Change Valuation Class 7900 to ‘LAP2’

Change valuation class 7920 to ‘LAP3’

Enter

Save

Continue

2. FI Consultant’s Job

1. Changing GL account Inventory RM Tcode: FS00

Select GL account 200700 (RM Inventory)

Change button

Create /Bank/Interest tab

Field Status Group : G006 (Material Accounts)

√ Post automatically only

Save


2. Creating GL accounts Inventory FG :

Select 200700 (Inventory RM)

Copy button

GL account : 200702

Enter

Description : Inventory FG

Control Data tab

Tax category : Blank


Save


Inventory SemiFG :

Select 200702 (Inventory FG)

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GL account : 200701

Enter

Description : Inventory SemiFG

Save


GR/INR accountSelect 100800 Expenses payable account

Copy button

GL account : 100520

Enter

Description : GR/INR account’

Control data tab

Tax category : - (Minus)


Sort key : 010 (Purchase order No.)

(Make sure Open Item Management is on)


Field Status Group : G045 Goods/Invoice Received clearing account

Save

Freight Clrng accountSelect G/L account 100520 (GR/INR account)

Copy button

GL account : 100521

Enter

Description : Freight Clrng account


Field Status Group : G017 Freight/customs provisions/ clearing (MM)

Save

RM Consumption AccountSelect 400500 (Salaries)

Copy Button

GL account : 400599

Enter

Description : RM Consumption


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Field Status Group : G003 (Material Consumption Account)

Save

Edit Cost Element button

Valid From : 01.04.2012

Enter

Cost Elem category : 1

Save

SFG Consumption AccountSelect 400599 RM Consumption

Copy Button

GL account : 400950

Enter

Description : SFG Consumption

Save

Edit Cost Element button

Valid From : 01.04.2012

Enter

Cost Elem category : 1

Save

Cost Of Goods Sold a/cSelect 400500 (Salaries)

Copy Button

GL account : 400204

Enter

Description : Cost Of Goods Sold a/c


Field Status Group : G030 ie Change in stock accounts

Save

Inc/Dec in stock accountSelect 300510 (Sales account)

Copy Button

GL Account : 300204

Enter

Description : Inc/Dec in stock

Control data tab

Tax category : Blank

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Field Status Group : G030 (Change in stock account)

Save

3. Assignment of Accounts : Tcode: OBYC

SPROMaterial ManagementValuation and Account AssignmentAccount

Determination Account Determination without wizardConfigure Automatic Posting

Cancel button

Account Assignment button

Double click on transaction ‘BSX’ (Inventory posting)

Chart of account : LACA

Enter

Valuation class √

SaveValuation class AccountLAP1 200700(Inventory RM)

LAP2 200701(Inventory SemiFG)

LAP3 200702(Inventory FG)

Save

Continue

Back button

Double click on Transaction ‘FR1’ (Freight clearing)

Valuation modif √

Valuation class √

Save

Valuation modif Valuation Class AccountX LAP1 100521

Save

Back button

Double click on Transaction ‘WRX’ (GR/IR clearing account)

Valuation modif √

Valuation class √

Save

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Valuation modif Valuation Class AccountX LAP1 100520

Save

Back button

Double Click on transaction ‘GBB’

General modification √

Valuation modif √

Valuation class √

SaveValuation modif General Modification Valuation Class AccountX VBR LAP1 400591

X VBR LAP2(SemiFG) 400990

X VAY LAP3 400204

X AUF LAP3 300204

X AUF LAP2 300204

X VAX LAP3 400204

X ZOF LAP3 300249

X ZOB LAP1 100520

Note: GL account 400599 is RM consumption a/c

300204 is Inc/Dec in stock and

400204 is Cost of Goods Sold a/c

100520 is GR/INR account

Save

Continue

VBR : RM consumption

VNG : Material Scrapping

ZOB : GR w/o purchase order (movement type 501)

FG Reciept from ProductionAUF ZOF

With Production Order

[PP implemented]

Without Production Order

[PP not implemented]

FG Delivery to customerVAY VAX

Sales A/C as Revenue element Sales A/C not as a Revenue element

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[CO Implemented) (CO not implemented)

4. Creating No. ranges for Document types WE WA RE Tcode :OBA7

Double Click on document type ‘WA’

Note down the No range ‘49’

Back button

Doubl Click on document type ‘WE’

Note down the no range ‘50’

Back button

Double Click on document type ‘RE’

Note down the no range ‘51’

In the same screen ‘Number range information’ button

Company Code : LAP

Change Intervals button

Interval buttonNo Year From Number To Number49 2012 4900000000 4999999999

Enter


Enter


Enter

Save

Continue

3. MM End UserPlanned delivery costs Unplanned Delivery Costs

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If you know the freight charges at the time of PO

creation, you can enter in PO. During the GR, the

freight charges will be posted to Freight clrng

account.

Freight charges will be posted to Inventory

account

During freight invoice verification they are

transferred to vendor account.

If you don’t know the freight charges at

the time of PO creation, you can enter

them during Inv Verification (MIRO)

There are two options as how to post

unplanned delivery cost (This is a CoCd

level setting).

1. Freight charges can be distributed

among invoice items

2. Freight charges can be posted to

Expenses account

Planned delivery costs:

Scenario1 : Goods inv and Freight inv are from single vendor

Solution : Goods inv and Freight inv can be entered in one step

Scenario2 : Freight inv is from a different vendor

Solution : Goods inv and Freight inv have to be entered in separate steps

(We are following scenario 2 ie Transport vendor is separate from goods vendor)

1. Creation of RM master TCode :MM01

SAP Easy AccessLogisticsMaterials ManagementMaterial MasterMaterialCreate

(General) Immediately MM01

Material : LAPRM

Industry Sector : Mechanical Engineering

Material type : ROH Raw Material

Select View(s) button

Select views Basic data1, Purchasing , General Plant Data / Storage 1 , Accounting 1, Costing1 and Costing2

Org. Levels button

Plant : LAP1

Stor. location : LAP1

Enter

Basic Data1 tab:

Material : LAP RM (Steel)

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Basic unit of measures : KG

Material Group : LAPM

Division : LS

Net Weight : 1 KG

Gross Weight : 1 KG

Purchasing Tab

Purchasing Group : LPG

Accounting 1 tab

Valuation class : LAP1

Price Control : V (Moving Average Price)

Moving Price : 200

Save

2. Creation of Vendor Masters Tcode : XK01

Vendor : LAPRMVNDR

Company Code : LAP

Purchase Organisation : LAPO

Account Group : LARM

Enter

Name : LAP RM vendor

Country : IN

Region : 01

Enter 4 times (or Next Screen button 4 times)

Recon. account : 100980 (Sundry creditors)

Sort Key : 012 (Vendor Number]

Cash Management Group : A1

Enter

Payt Terms : 0001

Tolerance Group : blank

Chk double inv √

Save

3. Creation of Vendor Masters Tcode : XK01

Vendor : LAPTRVNDR

Company Code : LAP

Purchase Organisation : LAPO

Account Group : LARM

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Enter

Name : LAP Transport vendor

Country : IN

Region : 01

Enter 4 times (or Next Screen button 4 times)

Recon. account : 100980 (Sundry creditors)

Sort Key : 012 (Vendor Number]

Cash Management Group : A1

Enter

Payt Terms : 0001

Tolerance Group : blank

Chk double inv √

Save

4. Open Period for Current month (Periodic activity)

Tcode : MMPV

Up to Material Master same path

OtherClose Period

From Company Code : LAP

To Company Code : LAP

Period : 5 (Current period)

Fiscal Year : 2012

Check and close period

Execute

Intialize the closed period : TCode : MMPI can be used to open the period which is closed by mistake. But this is to be done very carefully. Any postings done in the new period will have impact if we reopen the previous period and post to it.

User prifle ?

5. Purchase Order Creation: Tcode : ME21N

Up to Materials Management same path

PurchasingPurchase OrderCreateVendor/Supplying Plant Known

Vendor : LAPRMVNDR

Enter

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Org.Data tab

Purch. Org : LAPO

Purch. Group : LPG

Company Code : LAP

Item Material PO Quantity

Deliv. Date

Net Price

Currency Plnt Stor. Location

10 LAPRM 100 15.08.2012 200 INR LAP1 LAP1

Enter

Expand ‘Item Detail’ button

Conditions tab

Enter amount for condition type ‘FRB1’ as below

CnTy Name AmountFRB1 Freight (Value) 45.00

Messages button to see any errors

Back button

Check button

Save

Note down the purchase order No. 4500017175

6. Goods Receipt Tcode :MIGO

Up to Material Management same path

Inventory ManagementGoods MovementGoods ReceivedFor Purchase OrderPO

Number Known

Purchase order : 4500017175

Enter

Where tab

Storage Location : LAP1

Text : GR

Quantity tab

Qty in Delivery Note : 100 kg

√ Item OK

Check button (‘Document is 0K ‘ msg should come)

Post

(Note down the material document no 600000030)

7. Displaying Material document Tcode: MB03

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Up to Inventory Management same path

Material DocumentDisplay

Material Document : 600000030

Material document year : 2012

Enter

Accounting Documents button

Dr. 89 Inventory RM 20,045.00

Cr. 96 GR/INR account 20,000.00

Cr 50 Freight clrng account 45.00

8. Invoice Verification for goods Tcode : MIRO

Up to Material Management same path

Logistics Invoice VerificationDocument EntryEnter Invoice

Invoice date : Todays date

√ Calculate tax

Tax code : V1 4%Input tax

Text : Inv Verifcation

PO Reference Tab

Purchase order/Scheduling agreement 4500017175 Goods/service items

Enter

Select √ Booking OK for item 1

Enter

Copy the amount in Balance field (red signal)

Paste to Amount field (without –‘ve sign)

Enter

(Red signal should turn into green signal)

Payment tab

Baseline date : Todays date

Payment term : 0001

Simulate button

Close the window

Post

Invoice Document menu Display

Follow-On Documents buttonLAP RMvendor 20,800.00

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GR/INR clrng account 20,000.00

VAT Receivable 800.00

9. Inv Verification for Freight

Tcode: MIRO

Invoice date : Todays date

√ Calculate tax

Tax code : V0 0%Input tax

Text : Freight Inv verifcation

PO Reference Tab

Purchase order/Schedulin agreement 4500017175 Planned delivery costs

Enter

Select √ Booking OK for item 1

Enter

Details tab

Inv. Party : LAPTRVNDR

Enter


Basic data tab

Copy the amount in Balance field (red signal)

Paste it to Amount field (without –‘ve sign)

Enter

(Red signal should turn into green signal)

Payment tab

Baseline date : Todays date

Payment term : 0001

Simulate button

Entry should look like the following

Cr LAP TR vendor 45.00-

Dr Freight clrng account 45.00

Close the window

Post

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10. RM Consumption Tcode : MB1A

Up to Materials Management same path

Inventory ManagementGoods MovementGoods Issue

Movement type : 201 (Consumption for CC)

Plant : LAP1

Storage location : LAP1

Enter

Cost Centre : 1001

Material : LAPRM

Qty : 25

Enter

Post

(Document 500000350 generated)

Goods Issue menuDisplay

Material Doc : 100000350

Mat. Doc. Year : 2012

Enter


Double click on Accounting document

Entry should be :

Cr. Inventory RM 5011.25-

Dr. RM Consumption 5011.25

11. Display Stock Ledger Tcode : MMBE

up to Material Management same path

Inventory ManagementEnvironmentStockStock Overview

Material : LAPRM

Plant : LAP1


Execute

12.Display Stock for posting date Tcode :MB5B

Same path

Material No. : LAPRM

Company Code : LAP139

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Plant : LAP1

Valuated stock

Execute

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8. SD Integration1. SD consultant job

1. Define Sales Organisation : SPROEnterprise StructureDefinitionSales and DistributionDefine, copy, delete,

check sales organization

Double click on Define Sales Organisation

New Entries

Sales Organisation : LANS

Description : LAP North sales org

Statistics currency : INR

Save


Name : LAP North sales org

Country : IN Region : 01

Enter


Short Description: SD configuration for LAP

EnterContinue

Next Entry button

Sales Organisation : LASS

Description : LAP South sales org

Statistics currency : INR

Save


Name : LAP South sales org


Enter

Continue

2. Define Distribution Channel : Same path Next line

Define ,copy , delete ,check distribution channel .

Double click on Define distribution channel .

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Distr. Channel NameLD Direct Sales

Save

Continue

3. Define shipping points : Up to Definition same path

Logistics Execution Define, copy, delete, check shipping Point.

Double click on Define shipping point.

New Entries

Shipping point : LASH

Description : LAP shipping point

Save

Name : LAP Shipping point.


Enter

Continue.

4. Assign Sales Organisation to Company code : SPROEnterprise StructureAssignmentSales and DistributionAssign Sales

Organisation to Company code

Position

Sales Org : LANS

Enter.Sorg. CoCdLANS LAP

Position

Sales Org : LASS

Enter.Sorg. CoCdLASS LAP

Save

Continue

5. Assign Distribution channel to sales organisation : Same path (next line)

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Assign distribution channel to Sales Organisation.

New entriesSOrg. DchlLANS LD

LASS LD

Save

Continue.

6. Assign division to Sales Organization : Same path next line

New Entries.SOrg. DvLANS LS

LASS LS

Save

Continue.

7. Set up sales area : Same path next line

New Entries SOrg. DChl DvLANS LD LS

LASS LD LS

Save

Continue.

8. Assign sales organisation- distribution channel - Plant: Same path

New EntriesSOrg. DChCust/Mt PlantLANS LD LAP1

LASS LD LAP1

LANS LD LAP2

LASS LD LAP2

LANS LD LAP3

LASS LD LAP3

Save

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Continue

9. Define Rules by Sales area:

Up to Sales and Distribution same path

Business Area Account AssignmentDefine Rules for Sales area

Position

Sales Org. : LANS

EnterSOrg. RuleLANS 001 (Bus Area determination from plant & division)

LASS 001 (Bus Area determination from plant & division)

Save

Continue

10. Assign Business Area to Plant And Division

Same Path next line

New EntriesPlnt Dv BusALAP1 LS LANZ

LAP2 LS LANZ

LAP3 LS LANZ

Save

Continue

11.Assign Shipping Point to Plant : Up to Assignment same path

Logistics ExecutionAssign Shipping point to Plant

Find Button

Find : LAP1

Enter

Click on LAP1

Keep the cursor on LAP1

Assign Button

√ LASH

Enter

Save

Continue

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12. Assign Shipping Points: SPROLogistics ExecutionShippingBasic Shipping FunctionsShipping point and

Goods receiving point DeterminationAssign shipping points

New EntriesSC LGrp Plnt PrShP MShPt01 0003 LAP1 LASH LASH

Save

Continue

13.Maintain Pricing Procedure : SPROSales and DistributionBasic FunctionsPricingPricing controlDefine and Assign Pricing Procedures

Double click on Maintain pricing procedures

Select Procedure ‘RVAA01’ ie Standard or ‘RVAACA’

Copy as button

Change Procedure with ‘LAPPP’

Change Description with ‘LAP Pricing Procedure’

Enter

Copy all button

Enter to ignore the Wrng Msg

Select Procedure ‘ LAPPP’

Double click on Control Data folder

For Condition types SKTV (step 914), deselect Required

For Condition types K007 (step 104) MWST (step 915) select Required

Make a note of AccKey for ‘CTyp’s PR00 , MWST and K007 (ERL and ERS respectively)

(Make sure CTyp ‘VPRS’(step 940) is copied )

Save


Continue

14.Define Pricing Procedure Determination : Same Path same lineDefine and Assign Pricing Procedure

Double click on Define Pricing Procedure Determination

New EntriesSOrg. DChl Dv DoPr CuPP PriPr CTypLANS LD LS A 1 LAPPP PR00

LANS LD LS 2 1 LAPPP PR00

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LASS LD LS A 1 LAPPP PR00

LASS LD LS 2 1 LAPPP PR00

Save

Continue

15.Define Tax Determination Rules : Up to Basic Functions same path

TaxesDefine Determination Rules

New Entries

Tax Count. : IN

Seq : 1

Tax categ. : UTXJ

Save

Continue (skip this step lab)

16. Set up Partner Determination :Customer Partner role

Customer’sH Office Sold to party Sales to party

Payer HO will settle the bill

Customer’sPlant Ship to party Send goods to plant

Customer’s Br office Bill to party Send bill to Br Office

Up to Basic Function same path

Partner DeterminationSet up Partner Determination

Double click on Set up Partner Determination for Customer Master

Double click on ‘Account Groups- Function assignment’ folder

New EntriesPartn. Funct. Name Account GrpSP Sold to party LASD

SH Ship to Party LASD

BP Bill to Party LASD

PY Payer LASD

Save

Enter 4times to ignore the msg

Continue

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Double click on ‘Partner Determination Procedures’ folder

New Entries

Part. Det .proc NameLAPD PDP for LAP

Save

Enter to ignore wrng msg

Select Partner Determination ‘LAPD’

Double click on ‘Partner Functions in Procedure’ folder

New Entries

Part.Det. Proc Partn.Funct. Not Modifiable Mandat.FunctLAPD SP √ √

LAPD BP √

LAPD SH √

LAPD PY √

Save

Double click on ‘Partner Determination Procedure Assignment’ folder

Position

Account Group : LASD

EnterGroup ParPrLASD LAPD

Save

17. Changing Schedule Line Category Tcode : VOV6

Double cl ick on SLCa ‘DN’ ie Returns

Movement Type : 653 ie GD returns unrestr.

Save

Continue

2. FI Consultants job

1. Changing GL account Tcode :FS00

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Select GL account ‘300510’ ie Sales

Change button


Change the Field Status Group to ‘G029’ ie Revenue accounts

Save

2. Assignment of Accounts for Automatic Posting : SPROSales and DistributionBasic Functions Account Assignment/CostingRevenue

Account DeterminationAssign G/L accounts

Double Click on table 1

New EntriesApp CndTy ChAc SOrg. AAG AAG ActKy GL A/CV KOFI LACA LANS 01 03 ERL 300510

V KOFI LACA LANS 01 03 ERS 400491

V KOFI LACA LASS 01 03 ERL 300510

V KOFI LACA LASS 01 03 ERS 400491

Save

Continue

3. SD End User1. Creation of Customer

Tcode : XD01

Account Group : LASD (SD Customers)

Customer : LAPSDCUST

Company Code : LAP

Sales Organisation : LANS

Distribution Channel : LD

Division : LS

Enter

Name : LAP SD customer

Country : IN

Region : 01

Company Code Data button

Recon. account : 200610 (Sundry Debtors)

Sort Key : 031 (Customer Number)

Payment transactions tab

Terms of payment : 0001

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Sales Area Data button

Sales tab

Cust. pric. proc : 1

Shipping Tab

Delivery priority : 02 (normal)

Shipping condition : 01 (as soon as possible)

Delivering plant : LAP1

Billing Documents tab

√ Price determine.

Inco terms : EXW (customer will take care of goods from plant only)

Terms of payment : 0001

Acct assgmt group : 01

Tax classification : 1 (liable for tax) for UTXJ

1 for MWST

Save

2. Creation of Material FG Tcode : MM01

Material : LAPFG


Material Type : Finished products


Select Basic Data1, Sales: Sales Org. Data 1 , Sales: Sales Org. Data2 ,

Sales: General/Plant Data , MRP 1 , Accounting 1 , Costing1 and Costing2

Org. Levels button

Plant : LAP1

Stor. Location : LAP1

Sales Org. : LANS

Distr. Channel : LD

Enter

Description : LAP FG

Base Unit of Measure : EA


Division : LS

GenItemCatGroup : NORM

Sales: sales org .1 tab


Tax Data

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Tax Classification : 1 for UTXJ

1 for MWST

Sales: sales org. 2 tab

Acct assignment grp : 03 ie Finished Goods

Item category group : NORM

Sales: General/Plant tab

Gross Weight : 1

Net Weight : 1

Availability check : KP (no check)

Trans. Grp : 0003

Loading Grp : 0003 ie Manual

MRP 1 Tab

MRP type : ND ie No plan

Accounting 1 tab

Valuation class : LAP3 (Finished Product)

Price control : S (std. price)

Standard price : 600

Save

3. Creation of Condition records Tcode : VK11

SAP Easy AccessLogisticsSales and Distribution MasterData Conditions

Select Using Condition TypeCreate

Condition type : PR00

Key Combination button

Material with release status

Enter

Sales Organization : LANS

Distribution Channel: LDMaterial Amount Valid From Valid toLAPFG 700 1.04.2011 31.03.2012

Save

Back button

Condition type : K007


Division/Customer

Enter


……

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Division : LSCustomer Amount Valid From Valid toLAPSDCUST 1 1.04.2011 31.03.2012

Save

Back button

Condition type : MWST


Domestic taxes

Enter

Country : IN

TaxCl1Cust Tax cl. Mat Amount Valid From Valid to TaxCode1 1 1.04.2011 31.03.2012 A1

Save

4. Creation of Sales order Tcode :VA01

Up to Sales and Distribution same path

SalesOrderCreate

Order type : OR



Division : LS

Enter

Sold-to party : LAPSDCUST

PO Number : 567 (customer’s Purchase order no)

PO date : Todays date

Req. deliv. date : Todays date

Delivery plant : LAP1

√ Complete dlv

Payment Terms : 0001Item Material Order Quantity Plant10 LAPFG 10 LAP1

Enter

Select item 10

GoTo menuItemConditions

Enter CnTy ‘MWST’ and Amount ‘5%’

……

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CnTy AmountMWST 5

Make a note of Discount amount ie 7 Rs

Make a note of profit margin 93 ( ie (700-7)-600)

Back button

Edit menuIncompletion log

Save

Note down the order no

5. Production Receipts Tcode :MB1C

Up to Logistics same pathMaterails ManagementInventory ManagementGoods

Movement Goods ReceiptsOthers

Document date : Todays date

Movement type : 521 (receipt w/o production order into unrestricted use stock)

Plant : LAP1


EnterMaterial Qty.LAPFG 150

Enter

Text : GR from production

Post


Post

Note down the material document no. 100000360

Other Goods Receipt menuDisplay

Material document : 100000360

Mat. Doc year : 2012

Enter


Double click on Accounting DocumentDr Inventory FG .90000.00

Cr To Inc/Dec. in stock 90000.00- (=150*600)

6. Delivery 152

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Tcode : VL01N

Up to Logistics same path

Sales and DistributionSalesOrderSubsequent FunctionsOut bound Delivery

Shipping point : LASH

Selection date : Sales order date (automatically come)

Order : 12124 (sales order)

Enter

Actual GI date : Todays date

Picking tabPicked qty.10

Post Goods Issue button

Note down the delivery document 80015213

Outbound Delivery menuDisplay

Outbound delivery : 80015213 (comes automatically)

Enter

Document flow button

Select GD goods issue

Display document button


Dr Cost of Goods Sold 6000.00

Cr Inventory FG 6000.00-

7. Sales billing Tcode: VF01

Same pathBilling Document

Select the Delivery document

Execute button

Goto menu ItemItem Conditions

Enter CnTy ‘MWST’ and Amount ‘5%’ CnTy AmountMWST 5

Back button

Save

[Note down the billing document no)

Billing document menuDisplay

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Billing document : xxxxxxxxxxxxx

Accounting buttonDr LAP SD Customer 7276.50

Cr Sales 7000.00-

Dr Discount 70.00

Cr VAT Payable 346.50

In case of error ‘Document xxxxxxxx saved (no accounting document generated)’ ,

for complete error analysis:

TCode: VF02

Billing document :

Billing document menu Release To Accounting

Double click on the error msg

Error: Account 400491 requires an assignment to a CO objectSolution : Delete cost element 400491 temprorarily and create again in the netx topic

8. Creating Cr Memo request Tcode : VA01

SAPEasy AccessLogisticsSales and DistributionSalesOrderCreate

Order type : CR



Division : LS

Create with Reference button

Bill doc tab

Billing Document : XXXXXXXXXXX

Copy button

Item overview tab

Billing block : Blank

Target quantity2

Sales tab


Order reason : Damaged in transit

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Billing Date: Today’s date

Item detail tab


Edit menu Incompletion log

Save

9. Posting Cr Memo Tcode : VF01DocumentEnter Cr memo request

Execute button

Save


Billing document 90036292

Accounting button

Double click on Accounting document

Entry should be :

Cr LAP SD Customer 1455.30-

Dr To Sales 1400.00

Cr Discount given 14.00-

Dr VAT Payable 69.30

10. Sales Return Order (RE) Tcode : VA01

Order Type : RE

Create with Reference button

Order tab

Order : xxxxx

Copy button

Sales Tab :

Delivery block : Blank


Order reason : ReturnsOrder Quantity5

Select Item 10155

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Goto menu ItemConditions

Edit menuIncompletion log

Save

11. Return Delivery (VL02n) Tcode : VA02

Order : XXXX

Enter

Sales document menuDeliver

Actual GI date : Todays date

Picking Tab

Deliv .Qty SLoc5 LAP1

Post goods Reciept button

12. CR Memo with reference to Returns order TCode : VF01

Select Return sales order Execute

Save


Billing document : xxxxxxxxxxx

Accounting button

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9. Profitability AnalysisIn SAP we have two tools to analyse the ProfitabilityEC-PCA CO-PAProfit Centre Accounting Profitability Analysis

To analyze the Profitability at organizational units called Profit Centres.

Profit centres can be structured according to Plants, Branch offices, Products or Product ranges.

To analyze the Profitability at Profitability segments like Customer , Employee , Product etc

This is called Multidimensional Profitability

Eg: Customer wise profit, Employee wise profit ,Product wise profit

PCA uses Period accounting and Cost-of-sales accounting

PA uses Cost-of-sales accounting method

PA is of two types Costing-Based and Account-Based . Both types can be used simultaneously.Costing-Based PA Account-Based PACosting-Based PA uses Value fields to group cost and revenue elements.

Account-Based PA uses cost and revenue elements

Reconcilation issues : Reconciliation between FI and COPA.

SD: Delivery updates COGS in FI immediately but not COPA. Billing updates FI with revenue.

Billing : During billing COPA is updated with COGS and revenue

Reconcilation issues happens when delivery isdone in one period and billing is done in a different period

No reconciliation issues

COGS can be split in to cost components Cost component split is not possible

Varaince analysis is possible Variance analysis not poosible

1. Settings1. Maintain Operating Concern

Operating Concern is the highest node in CO. ie It is above the Controlling Area.

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Op Concern 1

CoArea1CoCd1

CoCd2

Co Area 2CoCd3

CoCd4

Info : In Operating Concern we define the PA reporting data structure . Operating concern contains a list of Characteristics and Value fileds.

Characteristic is the level at which you see the report and Value field is what figure you want to see in the report .

Eg: You want to see customer wise revenue /cost of sales/ profit. Here customer is the characteristic . and revenue /cost of sales/ profit are the value fields .

Path:SPROControllingProfitabilty AnalysisStructuresDefine Operating

ConcernMaintain Operating Concern

Operating Concern : LAP1

Create button

Enter to Ignore the msg

Description : LAP Operating concern

Costing-based

Account-based

Attributes tab

Operating concern currency : INR

Company Code Currency √

Fiscal year variant : V3

Save

Data Structure Tab

Create button

Select KMVTNR Sales employee and MATKL Material Group

Fixed Characteristics: In every opearing concern there are some fixed characteristics, which are included into operating concern automatically.

Eg: Product ,Company code,Co-area, Sales order etc

Predefined Characteristics : Optionally we can include more characteristics . These are predefined in the field catalogue and explicitly added to operating concern .Eg : Sales employee , Material Group, Customer group etc

Customer –defined Characteristics :

We can also define our own characteristics in field catalogue . From there you can include them in your operatining concern.

Left arrow button

√

√

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Value fields Tab

Select VV010 Revenue,

VV030 Customer discount,

VV100 Outgoing Freight

VV130 Internal sales comm

VV140 COGS,

VV150 Material Input,

VV250 Mat OH

VV400 Production costs

VV700 Sales Quantity

VV713 Advertising,

VVIQT Invoiced Quantity ,

KWSGEK Other overhead

Info : Value fields are to be included in to the operating concern according to the requirement from the field catalogue . Here we are including the above value fields.

A value field can be either an amount field or a quantity field. In the above value fields sales quantity, invoiced quantity are quantity fields and others are amount fields.

Left arrow button

Save

Activate button

Back button

Yes button to generate Operating Concern environment

(Status should turn into green))

Enter to ignore the Msg

Save

2. Displaying Characteristic list Upto Define Operating Concern Same path

Maintain Characteristics

Display button

Extras menuFixed fields

3. Define Profitability Segment Characteristics(Segment-Lvl Characteristics)

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Upto Structures same path

Define Profitability Segment Characteristics(Segment-Lvl Characteristics)

Operating concern : LAP1

EnterChar Description CostBased+AcctBasedARTNR Product

KNDNR Customer

KAUFN Sales Order

Save

ContinueInfo : Profitability segment is a unique combination of the above selected characteristics . ie

Only the characteristics selected for the above setting will be used in profitability segments.

Eg :

ProdA / Customer 1 = Proft seg 1

ProdB / Customer 1 = Proft seg 2

ProdA / Customer 2 = Proft seg 3

4. Assign Co-Area to Operating Concern SPROEnterprise StructureAssignmentControllingAssign controlling area to

operating concern

Position button

CO Area : LAP

EnterCOAr OpCoLAP LAP1

Save

ContinueError : Controlling area and op. concern have different fiscal year variants

Solution : Make sure if Op Concern and CoArea have same FYV. If they are different change the FYV in Op Concern , logoff, re-login and peroform the above step .

5. Define No ranges for Actual Postings Path: SPROControllingProfitability Analysis Flows of Actual Values Initial Steps

Define Number Ranges for Actual Postings


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Maintain Groups button

Create button

Group : COPA docs LAP

From No To Number9000000000 9999999999

Save

Continue

Back button

Click on ‘F’


Double click on ‘ COPA docs LAP’

Repeat the process for A, B, C

Save

Continue

Info:

Data is generated in PA when documents are posted in SD , FI or MM components. For Eg when a billing document is generated in SD , a PA document is generated as well.

6. Activate Tranfer of Incoming Sales Orders Up to Flows of Actual Values same path

Transfer of Incoming Sales Orders Activate Transfer of Incoming Sales Orders

Position button

CO Area : LAP

EnterCOAr Inc.SOLAP 1 ie Active with date of entry

Save

Continue

7. Maintain Assignment of SD Conditions to CO-PA Value Fields

Up to Flows of Actual Values same path

Transfer of Billing Documents Assign Value Fields

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Double click on Maintain Assignment of SD Conditions to CO-PA Value Fields

New EntriesCTyp Val.fldPR00 VV010

VPRS VV140

K007 VV030

Save

Continue

8. Assign Quantity Fields Up to Flows of Actual Values same path

Transfer of Billing Documents Assign Quantity Fields

New EntriesSD qty field Name CO-PA qty field Name FKIMG Billed Quantity VVIQT Invoiced Quantity

KWMENG Order Quantity VV700 Sales quantity

Save

9. Create Revenue element for GL account ‘Sales’ Tcode : FS00

Select GL account 300510

Change button



Enter

CostElemCategory : 11 i.e. Revenue

Save

10. Create Cost element for GL account ‘Discount given’ Tcode : FS00

Select GL account 400491

Change button



Enter

CostElemCategory : 12 i.e. Sales deduction

Save

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11. Creating GL account Advertising Tcode : FS00


Copy button

GL account: 400707

Enter

Change the Description to ‘Advertising’

Save



Enter

CostElemCategory : 1

Save

12. Create Secondary Cost Element(Settlement) Tcode : KA06


Valid From : 1.4.2011 to 31.12.9999

Enter

Name : IO settlemnt

Description : IO Settement

CElem category : 21

Save

13. Maintain allocation Structure : SPROControllingInternal OrdersActual PostingsSettlementMaintain Allocation Structure

Select Allocation Structure ‘A1’

Double click on Assignments folder

New EntriesAssignment Text070 Advtising

Save

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Select Assignment ‘070’


From cost el To cost elem400707

Save

Double click on Settlment cost elements folder

New EntriesReceiver cat By cost element settlement cost elemPSG 100000008

Save

14. Maintain PA Tranfer Structure Same path

Maintain PA Transfer Structure

New EntriesStructure TextL1 IO --> PA

tranfer

Save

Continue

Select Structure ‘L1’

Double click on Assignment lines folder

New EntriesAssignment TextQ1 All cost

Save

Select Assignment ‘L1’

Double Click on Source folder

Cost Element

From : 400707

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Costs/revenue

Save

Double click on Value fields folder

New EntriesQuantity/value Fixed/Variable Value fldValue field 2 Variable VV713

Save

15. Maintain Settlement Profile Same path

Maintain Settlment Profile

Double click on ‘Maintain Settlement Profiles’

New Entries

Settlement profile : LAP1 IO-->COPA

Actual Costs/Costs of Sales

To Be Settled in Full

Default Values

Allocation structure : A1

PA transfer str. : L1

Default object type : PSG

Indicators

%-Settlement

Valid Recievers

Cost center : Settlement Optional

Profit. Segment : Settlement Optional

Other Parameters

Document type : SA

Max.no.dist.rls : 999

Residence time : 3

Save

16. Maintain Number Ranges for Settlement Documents (Skip this step already done in topic IO->CC settlement)

Same menu path

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Maintain groups button

Create button

Group : Settlemnt DOcs LAP

From No To Number070000000 0799999999

Save

Enter

Back button

Click on ‘LAP’

Assign elemnt group button

Double click on ‘Settlemnt Docs LAP’

Save

17. Creation of internal Order Types SPROControllingInternal ordersOrder Master DataDefine Order types

New Entries


Enter

Order type : EVNT

Description : Events

Settlement prof : LAP1





Yes button

Continue

√ Motor pool A-zzzzzzzz(external)

Not assigned

Double click on EVNT


Save

Continue

18. Activate Profitability Analysis Up to Flows of Actual Values same path

Activate Profitability Analysis

Position

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CO Area : LAPCOAr Name FromFY Op.concern Active statusLAP CO area for LAP 2012 LAP1 4

Save

Continue

19. Create IO Adv Event Tcode: KO01

Order type : EVNT

Enter

Order : ADVEVNT_LAP

Description : Adverstsing Event

Company Code : LAP


Control data Tab

Statistical orderInfo:Select the check box to make it a statistical IO , else it will be a Real IO

Save

Settlement Rule button

Cat Settlement RecieverPSG

Enter

Product : LAPFG

EnterCat Settlement Reciever % Settlemnt typePSG 100 FUL

Save

20. Create No. Range intervals for Bus Transactions KOAO Tcode : KANK

CO Area : LAP



Double click on Business Transaction ‘KOAO’ ie Actual settlemnt,


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Save

Continue

21. Maintain PA Transfer Structure for Direct posting Up to Flows of Actual Values same path

Direct Posting from FI/MM Maintain PA Transfer Structure for Direct Postings

Select Structure ‘FI’ ie Financial Accounting --> CO-PA



Enter

Select Assignment ‘10’ ie Direct costs from FI


Cost Element

From : To :

Group :

Double click on Value fields folder

New Entries

Quantity/value Fixed/variable Value fldValue field 1


Select Assignment ‘20’ ie Direct revenues from FI

Double click on ‘Source’ folder

Cost Element

From : 300510 To :

Double click on ‘Value fields’ folder

New EntriesQuantity/value Fixed/variable Value fldValue field 1 VV010


Select Assignment ‘30’ ie Sales Deductions / Rebates

Double click on ‘Source’ folder

Cost Element

From : 400491 To :

Double click on ‘Value fields’ folder

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Quantity/value Fixed/variable Value fldValue field 1 VV030

Save

Continue

22. Transfer of old SD data to PA We perform this activity in the following two scenarios

Scenario 1 : In the lab if we post SD documents before configuring PA.

Scenario 2 : In the live project if SD module has been implemented before implementing

PA. After implementing the PA we can generate the PA documents for old SD documents.

Scenario 3 : Can also be used for corrective posting of documents in COPA. Existing COPA docs are reversed and new documents are generated

Path: SPROControllingProfitability AnalysisToolsProduction Start upSubsequent

Posting of Documents Post Billing Documents Subsequently

TCode : KE4S

Billing Type : F2 ,G2

Company Code : LAP

√ Test run

√ Create log

Check for existing records

Execute

Back button

Test run

ExecuteError : Document with unauthorized business transaction “SD00”

Solution : Activate profitability analysis

2. SD End User1. Creating Sales order

Tcode: VA01

Create a Sales order for Material LAPFG

Qty : 50

2. Delivery of goods to customer Tcode : VL01N

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Post goods issue for the above sales order

Picked Qty : 50

3. Billing document Tcode : VF01

Post a billing document for above Delivery document

4. Display Billing document Tcode : VF03

Billing document : 90036262

Accounting button

Double click on Profitab. Analysis

Value fields Tab

Make a note of Value fields Cash discount, Cost of goods sold, RevenueInvoiced quantity 50 EA

Cash discount : 350.00

Cost of goods sold : 30,000.00

Revenue : 35,000.00

3. FI Enduser1. Posting transaction in FI

Posting cash sales :

Tcode : F-02

Dr LANZ 0000200691 Cash 18.000,00

Cr LANZ 0000300510 Sales 18.000,00-

In the second Item

Profit ,segment button

Plant : LAP1

Sales Org. : LANS

Division : LS

Continue button

Post

2. Posting Advertising expenses in IOTcode :F-02


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Enter

Amount : 18000

Cost centre : Order : ADVEVNT

Text : Advertising expenses


Enter

Amount : *


Text : +


Post

4. CO End User1. Set Operating Concern

Tcode : KEBC

SAP Easy Access AccountingControllingProfitability AnalysisEnvironmentSet

Operating Concern


Costing-based

Enter

2. IO Settlement SAP Easy AccessAccountingControllingInternal OrdersPeriod End ClosingSingle FunctionsSettlementIndividual Processing

Tcode : KO88

Order : ADVEVNT

Parameters

Settlement period : 6

Fiscal Year : 201

Processing type : Full Settlement

√ Test Run

√ Check trans. Data

Execute

Details list button

Back button two times

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Test Run

Execute

3. Display COPA Line items: Upto Profitability Analysis Same path

Actual PostingsDipaly Line Items

Tcode :KE24

Currency type : 10

Company code : LAP

Execute

Enter

4. Checking the flow of Billing Documents SAP Easy AccessAccountsControllingProfitability AnalysisToolsAnalyze Value

Flows Check Value Flow in Billing Document Transfer

Tcode: KEAT

Company Code : LAP

Currency type : 10


√ Display FI values

Execute

5. Displaying COPA tables(Costing Based) When we a create an operating concern a set of tables are created . The name of

COPA tables start with ‘CE’ .

For eg : CE1XXXX - Actual line items

CE2XXXX - Planned line items

CE3XXXX – Segment level totals/Period

CE4XXXX- Segment definition

where XXXX stands for your Opearting concern name.

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10. COPA-Valuation OverviewValuation is used to calculate/extract extra information which is not available at the time of data transfer to CO-PA .

Eg : Sale deduction like commission, cash rebates which are not available in the invoice can be calculated

Cost of sales can be extracted using standard cost estimates from Product cost planning component or actual cost from Actual costing / ML component.

Special direct costs like transporting ,packaging can be calculated

Data transfer to CO-PA without valuation function :

Information available based on SDCOPA mapping()

Product COGS Discount Revnue ?

Prod A 2700 100 3600

Prod B 3000 150 4000

Contbution margin(Gross profit) = 7600-(5700+250)= 1550

Profit from prod A = 3600-(2700+100) = 800

1. Valuation using Conditions Condition technique can be used to calculate sales deductions like commsion, Cash deductions, rebates which are unknown at the time of invoice generation. And also to determine direct costs such as frieght, packaging or insurance which are not known at the time of billing.

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Requirment 1 : Calculate Sales Commsion, Freght charges

Solution : We can valuate Sales commission and freight in COPA using Condition tequniue

(We are going to configure this scenario in a dedicated topic ‘CO-PA Valuation-1’)

Sales commsion = 2% revenue

Freight = 5 Rs /Kg

Product COGS Discount Revnue Quantity Antcipated Sales commison

Anticipated Freght

Prod A 2700 100 3600 10 72 50

Prod B 3000 150 4000 5 80 25

2. Valuation using Mat. Cost Estimates To update Cost of sales with latest material cost estimate.

Requirement 2 : Component wise analysis for COGS

COGS is to be split into components like Mat cost, Mat OH ,Prod cost etc

Solution = Valuation with Mat cost estimate


Extra mapping to be done as shown in the following image

Image : Mapping Cost component structure-COPA value fields

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Product COGS Discount Revnue Quantity Sales commison

Freght RM cost

RM OH

Prod Cost

Prod A 2700 100 360 10 72 50 1500 150 1050

Prod B 3000 150 400 5 80 25 2000 200 800

Requirement3 : Revaluated prices should reflect in COPA at month end

Month end revaluation of stock using new standard price

During the month :

Standard price prod A = 270.00 Rs

Reciept of FG to inventory from Prod :

Posting to inv a/c = 270X50 = 13,500.00

Delivery to customer :

Posting to inv a/c = 270X10 = - 2700.00.00

Current inventory = 40X270 = 10800.00

At month end

New standard price = 280.00 Rs

Revalution of stock with new standard price :

40X280 = 11200.00

Amount to be posted to Loss/gain from revaluation a/c = 400.00 Rs

Solution : Periodic Revaluation


For prod A the defference is posted as a delta item as shown in the 3rd row

Product COGS Discount Revnue Quantity Sales commison

Freght RM cost

RM OH

Prod Cost

Prod A 2700 100 3600 10 7.2 50 1500 150 1050

Prod B 3000 150 4000 5 8 25 2000 200 800

Prod A 100 50 20 30

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1. CO-PA Valuation-1

(In this Chapter we configure Valution using condtions)

Valuation using conditions : We use costing sheet and condition technique to calculate anticipated freight charges based on the sale-quantity , anticipated commission based on the revenue.

1. Settings1. Create Condition Types and Costing Sheets

SPROControllingProfitability AnalysisMaster Data ValuationSet UP Conditions and Costing SheetsCreate Condition Types and Costing Sheets

Select ACT001 under pricing procedures

Copy button

Pricing procedure : LAP1 Actual: Commisions, Freight.. (LAP)

Save

Continue

2. Define and Assign Valuation Strategy: Upto Valuation same path

Valuation Valuation StrategiesDefine and Assign Valuation Strategy


Enter

Select Val.strat ‘001’ Online Valuation Actual

Double click on Details folder

New Entries

sequence Appl Costg sheet Mat.cstg Qty.field1 KE LAP1 VVIQT

Double click on Assignment of Valuation strategy folder

New Entries

PV Rec. Plan ver Val .strat Name

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01 F 001

Save

3. Assign Value Fields Upto Valuation same path

Set UP Conditions and Costing SheetsAssign Value Fields

Assign Value Fields

New Entries

CTyp Name Value fld DescriptionCOGS Cost Price: CO-PA VV140 Cost of goods sold

DISC Customer discount VV030 Customer discount

PROV Int.Sales Commission VV130 Internal sales Comm.

REVN Revenue VV010 Revenue

Save

Continue

4. Valuation Analysis Upto Profitability Analysis same path

ToolsAnalysisCheck Customazing Settings

TCode : KECM

Select ‘Overview of Valuation’ under Analysis Options folder

Point of valuation : 01 Realtime valuation of actual data

√ Billing Document

Execute

The following image explains how values flow between CO-PA value fields and costing sheet records.

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2. Enduser :1. Maintain condition record:

SAP Easy AccessAccountsControllingProfitability AnalysisMaster DataCondition Records/PricesCreate

TCode : KE41

Condition type : PROV

Enter

Access to Sales organization

Enter

Sales Org Amount Valid From Valid to

LANS 3 1.4.2012 31.3.2013

Save

2. Creating Sales order Tcode: VA01

Create a Sales order for Material LAPFG

Qty : 30

3. Delivery of goods to customer Tcode : VL01N

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Post goods issue for the above sales order

Picked Qty : 30

4. Billing document Tcode : VF01

Post a billing document for above Delivery document

5. Display Billing document Tcode : VF03

Billing document : XXXXXXx

Accounting button

Double click on Profitab. Analysis

Value fields Tab

Value fields ‘Interanl sales comm’ should be filled with value

6. Valuation Simulation SPROControllingProfitability AnalysisToolsAnalysisValuation Simulation

TCode : KE21S

Posting date : 27.11.2013 Record Type : F

Pt.of valuation : 01 Version : Blank

Legal View

Enter

Characterstics tab

Company Code : LAP

Sales Org. : LANS

Value fields tab

Revenue : 3000 (or any amount)

Valuation button( )

( Calculated Internal sales Comm. should be 90.00 per a revenue of 3000.00 )

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3. CO-PA Manual Line Item EntryWe can manually post entries in CO-PA in rare cases. If these postings are made without a corresponding FI entry, then this can lead to a FI & CO-PA reconciliation issue. It should be used in rare care cases like when it is too late to go back to the source module to make the posting (e.g. when the period closing for that module has been carried out.)

TCode : KE21N

SAP Easy AccessAccountsControllingProfitability AnalysisActual PostingsCreate Line items

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4. Top-Down Distribution of Actual DataIn CO-PA value fields like revenue , sales deductions and COGM are posted to detailed level characteristics like Product/customer . Some transactions like freight charges, insurance cost can not be attributed directly to detailed levels like product/customer . So they are posted summarily to higher levels like division ,sale organization etc.

The ‘Top-Down Distribution’ function can be used periodically to distribute the data from higher summerised levels to lower detailed levels.

Scenario : There are two products under one material group. When posting in FI, Freight charges are transferred to material group in CO-PA . For the sake of analysis , product level freight charges are to be calculated. ‘Invoiced quantity’ is the basis for distribution.

1. Settings1. Maintain Characteristic Groups

SPROControllingProfitability Analysis Flows of Actual Values

Initial StepsCharacteristic GroupsMaintain Characteristic Groups


Enter

New EntriesCharacteristic group TextLAP1 Freight Charges posting

Save

Continue

Select Characteristic group ‘LAP1’

Double click on Characteristics folder

New Entries

Row number Field Name Field Description Entry Status1

2

3

4

5

6

7

8

KNDNR

ARTNR

WERKS

VKORG

VTWEG

SPART

MATKL

KOKRS

Customer

Product

Plant

Sales Org.

Distr. Channel

Division

Material Group

CO Area

Field ready for input


Required entry

Required entry

Required entry

Required entry


Field not ready for input

Save

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2. Assign Characteristic Groups for Assignment Screen Same Path

New EntriesBusTran Name Charct.group Name Entry aidRFBU FI: Postings LAP1 Freight charges posting

Click on the button in the Entry aid column

Plant : LAP1

Sales Org. : LANS

Distr. Channel : LD

Division : LS

‘Save new entry aid’ button ( )

Name : Mat Group

Continue

Continue

2. Enduser1. Creation of Material FG(LAPFG9)

Tcode : MM01

Material : LAPFG9





Sales: General/Plant Data , MRP 1 , and Accounting 1

Org. Levels button

Plant : LAP1


Sales Org. : LANS

Distr. Channel : LD

Enter

Description : LAP FG9



Division : LS




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Tax Data


1 for MWST





Gross Weight : 1

Net Weight : 1

Availability check : KP (no check)

Trans. Grp : 0003


MRP 1 Tab


Accounting 1 tab




Save

2. Create Condition Record TCode : VK11

Condition type : PR00


Material with release status

Enter


Distribution Channel: LDMaterial Amount Valid From Valid toLAPFG9 1200 1.04.2011 31.03.2012

Save

3. Sales Order TCode : VA01Material Order quantityLAPFG9 10

……

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4. GRfrom Production Tcode :MB1C

Up to Logistics same pathMaterails ManagementInventory ManagementGoods

Movement Goods ReceiptsOthers

Document date : Todays date

Movement type : 521 (receipt w/o production order into unrestricted use stock)

Plant : LAP1


EnterMaterial Qty.LAPFG9 50

Enter

Text : GR from production

Post


Post

5. Delivery TCode : VL01N

6. Billing TCode :VF01

7. Posting Freight charges in FI Tcode : F-02

PstKy : 40 Account : 400592 Freight Charges

Enter

Amount : 9000

Cost Centre : 1000

Text : Freight charges payment

’Enter account assignment’ button( ) next to Profit.Segment

Double click on ‘Mat Group’ under Central entry aids


(Plant , Sales Org. Distr. Channel, Division, filled automatically)

Continue

Pst Ky : 50 Account : 200691

Enter

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Amount : *

Text : +

Document menu Simulate

Post

8. Display Actual line items TCode : KE24

9. Top-Down Distribution SAP Easy Access AccountingControlling Profitability Analysis Actual Postings Period-End Closing Periodic Adjustments Top-Down Distribution

TCode :KE28


Enter

Actual Data

From Period : 8.2013 to 8.2013

Record Type : B Dir.posting from FI

All Valuation Views

Reference Data

From Period : 8.2013 to 8.2013

Version : Actual data

Record Type : F

Cumulative Periods

Cumulate Record Type

Reference base

Single Val. Fld

Value Field : Invoiced quantity

√ Test run

Selction Criteria button

Product : *


(All remaining charceristics value = *)

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Processing Instructions button

Characteristic Distibution Lvl Copy Value Summarize Value

Customer

Product

Sales Order

Company Code

CO Area

Plant

Business Area

Sales Org.

Distr. Channel

Division

Profit Center

Sales employee

Material Group

Unit Sales qty

Unit Inv. qty

Value fields button

Deselct all button

√ Outgoing freight

( Other value fields should be deselected)

Save button(to save the variant)

Variant : LAP1_testmode

Save

Back button

Execute

Messages tab

(Msg for successful distribution : Editing has been completed successfully)

Result tab

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Click in ‘Receivers’ column (It should display number of receivers)

(Inv.qty is the basis for distribution of freight charges )

Back button

Test run

(Enter all other input parameters as before)

Save button(to save the variant)

Variant : LAP1_updatemode

Save

Back button

Execute

10. Display Actual Line items TCode : KE24

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(A new COPA document with 3 items is generated)

11. History Same path

TCode : KE28L


Enter

Variants

Variant : LAP1_updatemode

Status

√ Test Run √ Update Run √ Cancelled

√ Successful √ with Warnings √ Errors Found

Execute

Expand subtree button( )

Line Items button ( )

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5. Profit Centre AccountingEC-PCA(Enterprise control PC accounting)

CO-PA(Profitablity Analysis )

is used to analyse profits at

organizational levels

PA is multidimensional

Used to analyse profits in multiple dimensions like customer, Products, Sales org

Sales employee etc

1. Set controlling area: Path: SPROControllingProfit Center AccountingBasic SettingsSet Controlling area

T Code : OKKS


Enter

2. Maintain Controlling Area Settings: Same path up to Basic settingsControlling Area SettingsMaintain Controlling area

Settings

Standard Hierarchy : STD_HIER

Elim. of Int. Business vol. √

PCtr Local Currency Type : 20 (CoArea currency)

Control indicators

From Yr. Active Indicator2012 √

Save

Continue

3. Create Dummy profit centre: Up to Profit Center accounting same path

Master DataProfit CentreCreate Dummy Profit Centre

Double click on ‘EC-PCA:Create Dummy Profit Center’

Dummy Profit Center : LAP_DUMMY

Basic Data button

Name : Dummy PC for LAP

Description : Dummy PC for LAP

Porfit Center Group : STD_HIER191

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Save


4. Set Control Parameter for Actual Data :Up to Profit Center Accounting same pathBasic settings Controlling area Settings

Activate Direct postingsSet Controls Parameters for Actual Data

New entriesFrom year Line items Online transfer2012 √ √

Save

Continue

5. Maintain Plan Versions Same path up to Activate Direct postings

Plan VersionsMaintain Plan Versions

Select version ‘0’ ie Plan/actual version

DoubleClick on ‘Settings for Profit Center Accounting’ folder

New EntriesYear Online Transfer Line items ExRate Type2012 √ √ M

Save

Continue

6. Define Number Ranges for Local Documents : Up to Prfit Center Accounting same path

Actual PostingsBasic Settings: ActualDefine Number Ranges for Local Documents

Maintain Groups button.

√ Act document from direct posting with GB01


Company code : LAP

Enter

Insert interval buttonYear From Number To Number2012 0100000000 0199999999

Enter

Save

Continue

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Back button

√ Planned doc. from direct posting with GB01

Interval MenuMaintain

Company Code : LAP

Enter

Interval ButtonYear From number To number2012 0700000000 0799999999

Enter

Save

7. Creating Profit Centres Tcode : KE51

SAP Easy AccessAccountingControllingProfitCenterAccountingMasterData

ProfitCenterIndividual

ProcessingCreate

Profit Centre : 1001

Enter

Analysis Period 01.04.2012

Name : Hyd plant

Long text : Hyd Plant

Person responsible : Mr. T

Profit centre group : STD_HIER

Save


Enter to confirm the message

Activate button

Profit centre : 1002

Enter

Name : Mum plant

Long text : Mum plant

Person Responsible : MR. M

Profit Centre group : STD_HIER

Save

Enter

Activate

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8. Assign Profit Center in CostCenter :Tcode : KS02

Cost Centre : 1001

Enter

Profit Centre : 1001

Save

Yes button to ignore the warning message


Repeat the same procedure for CCs 1002 and 1003

Error : Changing profit center from to xxxx is not permittedSolution : Change error msg to warning msg

Double click on the error msg

Note down the msg no (here it is FAGL_ORG_UNITS011 )

Path : Up to Prfit Center Accounting same path

ToolsChange Message control

Application Area : FAGL_ORG_UNITS

Enter

New EntriesMsgNo User Name Online Batchl011 W E

Save

Continue

9. Create Sales Account As Revenue Element : Tcode : FS00

Select GL account 300510 (Sales)

Change buttonEdit cost element button


Enter

Cost Elem category : 11 ie Revenue

Save

(Already done in PA)

10. Maintain Automatic Account Assignment Revenue element:

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SPROControllingProfitCenter Accounting Actual PostingsMaintain Automatic

Account Assignment of Revenue Element

New EntriesCoCd Cost Elem. Profit Ctr Acct assignment detailLAP 300510 1001 2 Business Area is mandatory

Save

Continue

Select Company code LAP with CostElement ‘300510’

Double click Details per business area/Valuation area

New EntriesValA Business Area Cost Center Profit CenterBlank LANZ 1001

Save

1. End User1. Posting of Salaries

Tcode : F-02


Enter

Amount : 36000

Cost Centre : 1001

Text : Salaries payment

Pst Ky : 50 Account : 200792

Enter

Amount : *

Text : +


Post

2. Posting Sales Invoice Tcode : F-22

Psky : 01 Account : LAPGNCUST

Enter

Amount : 43000

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Text : Sales invoice

Psky : 50 Account : 300510

Enter

Amount : *

Text : +

Profitability segment button

Profit Center : 1001

Enter


Post

3. Transfer of values from one ProfitCenter To another ProfitCenter:

Tcode: 9KE0

Up to ProfitCenter Accounting same path

Actual PostingsProfitCenter DocumentEnter

Layout : 8A-001

Document type : A0

Execute

Company code : LAP

Entry Screen buttonProfit center Account number In pctr local curr1001 400500 -9000

1002 400500 9000

Save

4. Display Profit Centre Report : Up to Profit Accounting same path

Information systemReports for ProfitCenter AccountingLine item Reports

ProfitCenter :Actual Line items

Tcode : KE5Z

Record type : 0

Co Area : LAP

Company Code : LAP

Posting Period : 5

Fiscal Year : 2012

Account :

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6. Product Cost Planning Moving Average Price/Standard price Moving Average Price Standard Price

Price is updated on every goods receipt and invoice reciept.

Variance arises rarely (for example GR price is different and enough stock is not available to adjust)

Generally used for RM

Price is fixed for at least over a period. We calculte the std price periodically.

Varaince is calculated and posted to variance accounts .

Generally used for FG , Semi FG

Std price can be calculated with either product cost planning or Actual costing

The following types of cost estimates can be created in the Product Cost Planning component :

1 . Cost Estimate for Base planning object (Reference and Simualtion Costing)

2. Cost Estimate with Quantity Structure

3 . Cost Estimate with out Quantity Structure

Costing Sequence Type of Cost Estimate

Reference and Simualtion Costing

Cost Estimate without Quantity Structure

Cost Estimate with Quantity Structure

Time Stage

New product proposal / Master data is not available

First Prototype/ Material master data is available / PP master data not available

(Eg : BOM and routing data not available

Production stage / Complete MM and PP master data is availble

Cost estimate type

Unit Cost Estimate Unit Cost Estimate Automatic Cost Estimate and Unit Cost Estimate(only for Additive cost)

Automatic vs Unit Cost EstimateAutomatic Cost Estimate Unit Cost Estimates(Manual entry of

cost items)

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Cost Esimate is created automatically based on the PP quantity Structure .

BOM (Bill of Material provides planned qty of RM)

Routing( Priovides number of Activity uints required )

Unit Cost Estimate is prepared manually for various cost items or by copying from other cost objects.

Eg: Unit Costing is used for

1. Materials without quantity structure

2. Materials with quantity structure to enter additive costs

3. Base Planning objects

Cost Component Split We can generate one or two types of the following cost component splits.

1. Cost of goods manufactured

2. Primary cost component split

We specify one of the above cost component splits as the Main cost component split and one as the Auxiliary cost component split.Main CCS and Auxiliary Aux CCS can be specified at the combination of company code , plant and costing variant level as in the following screen shot

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Main Cost Copmonent Split is used for updating the standard price in the material master. An Itemization is avialble for only Main cost component split.

Auxiliary cost component split is used for comparision purpose.

1. Reference and Simualtion CostingReference and Simualtion Costing is used to create a cost estimate for a newly propsed product/service for which no master data is available.

Scenario : A cost estimate is to be created for a product(LAPFG1) which is to be manufactured in house . In the production process various components are used and activities(internal and external ) are performed apart from subcontracting .

The components/subcomponents materials are given in the following table. Component Material type Procurement ValuationLAPRM1 Raw Material External purchase from two

different vendors(Procurement alternatives)

Price from purchase info record

LAPRM2 Raw Material External purchase Price from material master record

LAPSFG1 Semifinished product

In-house production in the same plant with two production versions

To be costed


In-house production/Different plant

(Special Procurement)

Existing costing data from supplying plant is to be used

LAPPM Packing material

External purchase Price from material master

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Solution : We create a baseplanning objects for each of the two semifinished products .For these two base planning objects we create single level unit cost estimates. The costing items are to be entered manually in the list screen/detail screen of unit costing .

Then we perform multilevel unit costing We can create a worklist which facilitates access to frequently used data.

The activity details are given in the following tableActivity Internal or

external ?Valuation

Machine hour

Internal Calculating actual cost using actual costs recorded in cost centers

Assembling Internal Activity price is set manually

Processing Internal Activity price is set manually

Packing External Price from purchase info record

1. CO Settings1. Creating Secondary Cost Elements

TCode : KA06

Extras menu Set Controlling area


Enter


Valid From : 1.4.2011 to 31.12.9999

Enter

Name : RM OH

Description : RM OH

CostElem Category : 41 (OH rate)

Save


Valid From : 1.4.2011 to 31.12.9999

Enter

Name : Activity Allocation

Description : Activity Allocation

CostElem Category : 43 (Internal Activity Allocation)

Indicators tab

√ Record qty

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Unit of Measure : H Hour

Note : Record qty is very important setting. This can not be changed in the fiscal year if already data is posted . This can only be changed in a new fiscal year before any data is posted .

Save


Valid From : 1.4.2011 to 31.12.9999

Enter

Name : Prod OH

Description : Prod OH

CostElem Category : 41 (OH rate)

Save

2. Creating Activity Types Machine Hour/ Packing/ Asssembling/ Processing

SAP Easy Access Accounting Controlling Cost Center Accounting Master Data


Tcode: KL01

Activity Type : MCH

Valid From : 1.4.2011 to 31.12.9999

Enter

Name : Machine Hours

Description : Machine Hours

Activity Unit : H


ATyp Category : 1 (Manual Entry & Manual Allocation)




Save

Activity Type : PCKG

Valid From : 1.4.2011 to 31.12.9999

Master Data button

Name : Packing

Description : Packing

Activity Unit : UN Unit

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Save

Activity Type : ASMB

Valid From : 1.4.2011 to 31.12.9999

Master Data button

Name : Assembling

Description : Assembling

Activity Unit : UN Unit






Save

Activity Type : PRCS

Valid From : 1.4.2011 to 31.12.9999

Master Data button

Name : Processing hrs

Description : Processing hours

Activity Unit : H Hours






Save

2. MM Enduser1. Creating Material master LAPRM1

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Error : Tables TCURM and T001W inconsistent Reason : This problem arises when a plant is created by copying another plant. Plant assignment to company code is also copied .

Solution : Assign the plant to company code using TCode : SM31, instead of through SPRO customizing. Table/View to be maintained is V_T001K_ASSIGN.

TCode : MM01

Material : LAPRM1




Select views Basic data1, Purchasing , General Plant Data / Storage 1 , Accounting 1

Org. Levels button

Plant : LAP1


Enter

Basic Data1 tab:

Material : LAP RM1 (Steel)



Division : LS

Net Weight : 1 KG

Gross Weight : 1 KG

Purchasing Tab


Accounting 1 tab



Moving Price : 270

Save

2. Creating Material master LAPRM2 TCode : MM01

Material : LAPRM2



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Select views Basic data1, Purchasing , General Plant Data / Storage 1 , Accounting 1, Costing1 and Costing2

Org. Levels button

Plant : LAP2


Enter

Basic Data1 tab:

Material : LAP RM2 (Steel)



Division : LS

Net Weight : 1 KG

Gross Weight : 1 KG

Purchasing Tab


Accounting 1 tab



Moving Price : 360

Save

3. Creating Purchase Info Record for External activity PCKG SAP Easy AccessLogisticsMaterail ManagementPurchasingMaster DataInfo RecordCreate

TCode : ME11

Vendor : LAPTRVNDR

Material : Blank

Purchasing Org. : LAPO

Plant : LAP1

Info Record :

Info category

Standard`

Enter

Description : Packing

Material Group : 0001

Order Unit : UN

Sort Term : SERVICES

Enter (or ‘Purch .Org Data 1‘ button)

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Control

Pl. Deliv. Time : 1 Days

Purch Group : LPG

Standard Qty : 1 UN

Conditions

Net Price 10 INR / 1 UN

Conditions button

Double click on condition type ‘PB00’

Save

1. CO Enduser

1. Create Cost Element Group

Tcode :KAH1

Cost element group : RSE

Enter

Description: Rent , Salary , Elect


RSE

400500

400600

400392

Save

2. Create Activity type Group

TCode :KLH1

CO Area : LAP

Activity Type group :

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Enter

Description : Testing

Activity Type button

TSHRA

TSHRM

Save

3. CC Planning for CC 1001 Tcode : KP06

Version : 0

From Period : 1

To Perod : 12

Fiscal Year : 2011

Cost centre : 1001


Form based


400600

400392

Total

Post

4. Activity planning for MCH SAP Easy AccessAccountingControllingCost Centre AccountingPlanningActivity

Ouput /PricesChange

Tcode : KP26

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Version : 0

From Period : 1

To Perod : 12

Fiscal Year : 2011

Cost centre : 1001

Activity Type : MCH

Form based

Overview Screen buttonActivity Type Plan ActivityMCH

Post


Version : 0

From Period : 1

To Perod : 12

Fiscal Year : 2011

Cost centre : 2001


Form based


400600

400392

Total

Post

6. Activity planning for PRCS SAP Easy AccessAccountingControllingCost Centre AccountingPlanningActivity

Ouput /PricesChange

Tcode : KP26

Version : 0

From Period : 1

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To Perod : 12

Fiscal Year : 2011

Cost centre : 2001

Activity Type : PRCS

Form based

Overview Screen buttonActivity Type Plan ActivityPRCS

Post


Version : 0

From Period : 1

To Perod : 12

Fiscal Year : 2011

Cost centre : 1002

Cost element group: RSE

Form based


400600

400392

Total

Post

8. Activity planning for ASMB SAP Easy AccessAccountingControllingCost Centre AccountingPlanningActivity

Ouput /PricesChange

Tcode : KP26

Version : 0

From Period : 1

To Perod : 12

Fiscal Year : 2011

Cost centre : 1002

……

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Activity Type : ASMB

Form based

Overview Screen buttonActivity Type Plan ActivityASMB

Post

9. Calculating planned Activity Price Upto Cost Centre Accounting same path

PlanningAllocationsPrice Calculation

Tcode : KSPI

All Cost Centres

Version : 0

From Period : 1

To Perod : 12

Fiscal Year : 2011

Test Run

Details List

Execute

Messages button ( Messages button is available only in case of any errors)

Save

Enter

Back button

10. Activity planning for PCKG SAP Easy AccessAccountingControllingCost Centre AccountingPlanningActivity

Ouput /PricesChange

Tcode : KP26

Version : 0

From Period : 2

To Perod : 2

Fiscal Year : 2011

Cost centre : 1002

Activity Type : PCKG

Form based

Overview Screen buttonActivity Type Capacity Fixed price Variable price

……

……

……

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PCKG

Post

4. Creating a Base Planning Object LAPSFG1_BPO in plant LAP1

SAP Easy Access AccountingControllingProduct Cost ControllingProduct Cost

Planning Reference and Simulation CostingCreate Base Planning Object

TCode :KKE1


Enter

Base Planning Object : LAPSFG1_BPO

Enter


Company Code : LAP

Plant : LAP1

Name BPO for LAPSFG1

Save

5. Create single level unit cost estimate for LAPSFG1_BPO Same path

Change Base Planning Object

TCode : KKE2


Enter

Create Cost Estimate button

Costing Variant : PG

Lot Size : 1 EA

Enter

Item Category Resource Pant/Activity Quantity Description CostElement Formula

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1 M LAPRM1 LAP1 400599

2 E 1001 MCH 1000000002

3 O Mat OH =(('1')*5)/100

Save

Save

6. Creating a Base Planning Object LAPSFG2_BPO in plant LAP2


Planning Reference and Simulation CostingCreate Base Planning Object

TCode :KKE1


Enter


Enter


Company Code : LAP

Plant : LAP2

Name BPO for LAPSFG2

Save

7. Create single level unit cost estimate for LAPSFG2_BPO Same path

Change Base Planning Object

TCode : KKE2


Enter

Create Cost Estimate button


Lot Size : 1 EA

Copy from

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Base Object : LAPSFG1_BPO

Enter



2 E 2001 PRCS 1000000002

3 O Mat OH =(('1')*5)/100

Save

Save

8. Create multilevel unit cost estimate The component materials are given in the following table.

Activity Internal or external ?

Valuation

Machine hour



Material BOM

LAPFG1

LAPSFG1

LAPSFG2

LAPPM

LAPSFG1 LAPRM1

LAPSFG2 LAPRM2

Same path

Edit Base Planning Object-Multievel

TCode: CKUC

Right Click on the Costing StructureCreate Base Planning Object213

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Base Planning Object : LAPFG1_BPO

Enter


Company Code : LAP

Plant : LAP1

Name BPO for LAPFG1

Save


Lot Size : 1 EA

Enter

Now we are creating a worklist in which we include the items that are used in the multilevel cost estimate.

’Worklist On’ button

’Create Worklist’ button

Name : cost_estimate_LAP

Manually-configured container : LAPFG1

Item category-Independent

Enter

Right click on worklist ‘LAPFG1’ Select Base Planning Object

Base Planning Object : LAPSFG1_BPO to LAPSFG2_BPO

Execute button

Select the two Base Planning Objects

Enter

Right click on worklist ‘LAPFG1’ Select Internal Activity


Enter

Select ASMB

Enter

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Now we can drap and drop the items from worklist into the costing structure.

Drag ‘LAPSFG1_BPO’ from worklist and drop on ‘LAPFG1_BPO’

Drag ‘LAPSFG2_BPO’ from worklist and drop on ‘LAPFG1_BPO’

Drag ‘Assembling’ from worklist and drop on ‘LAPFG1_BPO’

Change the quantity as shown in the table below

Enter items of category F manually

Item

Category

Resource Pant/Activity

Pur Org

Quantity Description CostElment

1 B LAPSFG1_BP0 400599

2 B LAPSFG2_BP0 1000000002

3 E 1002 ASMB 1000000002

4 F 250(Pur Info Rec)

LAP1 LAPO Packing 1000000002

Enter

Select the 4 items

Keep the curser in 5th line

Insert total( ) button

Save

Yes button

9. Exploding a material cost estimate/Base Planning Object While in the same screen

Funtions menu Explode Base Planning Object

Select the two base planning objects

Explode button

2. Creating a cost estimate w/o quantity structure

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Scenario : A cost estimate is to be created for the product for which we created a cost estimate using Reference and Simulation costing . Material master has been created for the material but not the PP master data(BOM and Routing) .

Solution : We create a multilevel unit cost estimate .

1. CO Settings1. Creating Cost Center (Allocation)

Tcode : KS01



Enter

Cost center: 1005

Valid From : 1.4.2011 to : 31.12.9999

Enter

Name : OH CC

Description : OH CC

Person Responsible : Mr. A

Cost Center Category : 9 (Allocation Cost Centre)

Hierarchy Area : STD_HIER


Currency : INR

Save


2. Define OH keys SPROControllingProduct Cost ControllingProduct Cost PlanningBasic Settings for Material CostingOverheadDefine Overhead Keys

New EntriesOver Head Key DescriptionLAP1 LAP OH key

Save

Continue

3. Define OH Groups Same Path Next line

New EntriesValuation Area Over Head Group Over Head Key Name of the Over Head KeyLAP1 LAPOHG LAP1 LAP OH group

LAP2 LAPOHG LAP1 LAP OH group

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Save

Continue

4. Define Calculation Bases Upto Overhead same path

Costing Sheet:ComponentsDefine Calculation Bases

New EntriesBase NameK1 RM cost

K2 Prod cost

Enter

Select Base K1



Enter

New Entries

From Cost element400599

Save

Continue

Double click on Calculation base folder

Select Base K2



Enter

New EntriesFrom Cost element10000000002

Save

5. Define Percentage OH Rates Same path Next line

New EntriesO/H Rate Name Dependency DescriptionLAP3 RM OH D010

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LAP4 Prod OH D020

Save

Continue

Select OH rate LAP3


New EntriesValid from Valid To CO area OH Type OH key Percentage1.4.2011 31.12.9999 LAP 1 LAP1 5

1.4.2011 31.12.9999 LAP 2 LAP1 5

Save

Continue

Double click on Prcentage overhead folder

Select OH rate LAP4


New Entries

Valid from To CO area OH Type Plant Percentage1.4.2011 31.12.9999 LAP 1 LAP1 5

1.4.2011 31.12.9999 LAP 2 LAP1 5

1.4.2011 31.12.9999 LAP 1 LAP2 5

1.4.2011 31.12.9999 LAP 2 LAP2 5

Save

6. Define Creditswe are going to create 2 credit keys one for material overhead and other for the production overhead. By defining the credit key you are crediting the cost centre and debiting the product or the production order. The credit on the cost centre happens with the overhead cost element which we created earlier 1000000001 (RM OH) and 1000000003 (Prod OH). Here we specify the allocation cost centre which is to be credited. You can also define what percentage of the overhead is to be allocated as fixed costs.

Same path

New EntriesCredit NameK5 LAP RM OH credit

K6 LAP Prod OH credit

Enter

Select Credit K5

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Enter

New entriesValid To Cost element Fixed % Cost centre31.3.9999 1000000001 100 1005

Save

Continue

Double click on Credit folder

Select Credit K6



Enter

New entriesValid To Cost element Fixed % Cost centre31.3.9999 1000000003 100 1005

Save

Continue

7. Define Costing Sheet Same path up to overhead

Define Costing Sheets

New EntriesCosting Sheet DescriptionLAP1 LAP costing Sheet

Save

Continue

Select Costing Sheet LAP1

Double click on Costing sheet rows folder

New EntriesRow Base O/H Rate Description From To Row Credit10 K1 RM

20 K3 RM OH 10 10 K5

30 K2 Prod

40 K4 Prod OH 30 30 K6

50 COGM 10 40

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Continue

8. Define Costing Variant Same path upto Product Cost Planning

Material Cost Estimate With Quantity StructureDefine Costing Varaint

Select Costing Variant PPC1

Copy as button

Costing Variant : LAP1 Standard Cost Est. LAP

Enter


Select Costing Variant LAP1

Details button

Create button (Button next to Valuation Variant)

Select Valuation Variant 001

Details button

Create button ( Button next to Valuation Variant/Plant)

Select Valuation variant 001 for plant 1000

Copy As button

In plnt : LAP1

Enter

Select Valuation Variant 001 for plant LAP1

Details button

Overhead tab

Enter Costing Sheet 'LAP Costing Sheet ‘ in both places

Save

Continue

Back button

Select Valuation Variant 001 for plant LAP1

Copy as button

in plnt : LAP1

Enter

Save

9. Define Cost Component Structure Same path up to Product Cost Planning

Basic settings for Material CostingDefine Cost Component Structure

Select Cost Component Structure ‘01’

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’Copy As’ buttonCost Component Structure Active Prim Cost Comp Split NameL1 . LAP COGM Cost comp str

Enter

Continue

Save

Continue

Select Cost Component Structure ‘L1’

Double Click on Cost Components with Attributes

Delete all Cost Components except 10, 50, 70 and 80

Cost Comp Struct Cost Comp NameL1 10 Raw Materials

L1 50 Production

L1 70 Production OH

L1 80 Material Overhead

Save

Select Cost Component structure ‘L1’ with Cost Component ‘10’ (Raw Materials)

Double click on ‘Assignment: Cost Components-Cost Element Interval

New EntriesCost Comp Struct Chart of Acc From cost el. Cost CompL1 LACA 010

L1 LACA 010


Select Cost Component structure ‘L1’ with Cost Component ‘50’ (Prod machine)


New EntriesCost Comp Struct Chart of Acc From Cost CompL1 LACA 050


Select Cost Component structure ‘L1’ with Cost Component ‘80’ (Materials OH)



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Select Cost Component structure ‘L1’ with Cost Component ‘70’



Save

Continue

Double Click on Cost Components Structure folder

Double click on ‘Assignment:Organiz.Units-Cost Component Struct’ folder

New EntriesCompany Code

Plant Costing Variant

Valid from

Cost Comp Structure(Main CCS)

LAP ++++ ++++ L1

Save

Double Click on Cost Components Structure folder

Cost Comp Struct Active Prim Cost Comp Split NameL1 . LAP COGM Cost comp str

L2 LAP Actvity Cost Comp Str

Save

10. Check/Change price calculation settings in Version (Already done in Cost Center Accounting)

TCode: OKEQ

Select Version ‘0’ ie Plan/actual version

Double click on ‘Settings for Each Fiscal Year ’ folder


Version : 0

Enter

Double click on top row

Price calculation tab

Plan

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Actual

Methods : Periodic price

Revaluation : Own business transaction

Cost Comp. Str. : L2 LAP Actvity Cost Comp Str

Back button repeat the procedure for all rows(ie for all years)

Save

Continue

2. MM Enduser1. Creating Material master LAPFG1

Tcode : MM01

Material : LAPFG1



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Sales: General/Plant Data , MRP 1 , Accounting 1 , Costing1 and Costing2

Org. Levels button

Plant : LAP1


Sales Org. : LANS

Distr. Channel : LD

Enter

Description : LAP FG1



Division : LS




Tax Data


1 for MWST





Gross Weight : 1

Net Weight : 1

Trans. Grp : 0003


MRP 1 Tab


Accounting 1 tab




Save

2. Creating Material master LAPSFG1 Tcode : MM01

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Material : LAPSFG1


Material Type : Semi-finished products


Select Basic Data1, General Plant Data /Storage 1 ,Accounting 1 , Costing1 and Costing2

Org. Levels button

Plant : LAP1


Enter

Description : LAP SFG1



Division : LS


Gross Weight : 1 KG

Net Weight : 1

Accounting 1 tab

Valuation class : LAP2 (Semi -finished products)



Save


Material : LAPSFG2




Select Basic Data1, General Plant Data /Storage 1 , Accounting 1 , Costing1 and Costing2

Org. Levels button

Plant : LAP1


Enter

Description : LAP SFG2


Material Group : LAPM225

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Division : LS


Gross Weight : 1 KG

Net Weight : 1

Accounting 1 tab




Save


Material : LAPSFG2




Select General Plant Data /Storage 1 , MRP1 ,MRP2 ,Accounting 1 , Costing1 and Costing2,

Org. Levels button

Plant : LAP2


Enter

Accounting 1 tab




Save

5. Creating Purchase Info Record LAPRM1 / two vendorsWe are creating pur info record for two vendors with different price

SAP Easy AccessLogisticsMaterail ManagementPurchasingMaster DataInfo RecordCreate

TCode : ME11

Vendor : LAPRMVNDR

Material : LAPRM1


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Plant : LAP1

Info Record :

Info category

Standard`

Enter

Purch.Org.Data 1 button

Control


Purch. Group : LPG

Standard Qty : 10 KG

Conditions

Net Price INR / 1 KG

Conditions button


Save

TCode : ME11

Vendor : LAPTRVNDR

Material : LAPRM1


Plant : LAP1

Info Record :

Info category

Standard`

Enter

Purch.Org.Data 1 button

Control


Purch. Group : LPG

Standard Qty : 10 KG

Conditions

Net Price INR / 1 KG

Conditions button


Save

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3. CO Enduser1. Cost Estimate W/O Quantity Structure(Single level) for

LAPSFG1Option1 : we can create single level unit cost estimate as shown in this step.

Option2: We can also create single level unit cost estimate in multilevel costing screen(TCode :CKUC)


Planning Material CostingCost Estimate Without Quantity StructureCreate

TCode: KKPAN

Material : LAPSFG1

Plant LAP1

Costing Data Tab

Costing Variant : LAP1 Standard Cost Est. (Mat.)

Costing Version : 1

Dates Tab

Default Values button

(Date Fields filled automatically)

Enter

Enter the data as shown in the table


1 M LAPRM1 LAP1

2 E 1001 MCH

3 O Mat OH 1000000001 =(('1')*5)/100

Enter ( if any warning messages)

Save

Save

2. Multilevel Cost Estimate for LAPFG1 SAP Easy Access AccountingControllingProduct Cost ControllingProduct Cost

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Planning Material CostingCost Estimate Without Quantity StructureEdit Multilevel

TCode: CKUC

Right Click on the Costing StructureCreate Material Cost Estimate

Material : LAPFG1

Plant : LAP1

Costing Data tab

Costing Variant : LAP1

Costing Version : 1

Dates tab


Enter

Now we are creating a worklist in which we include the items that are going to be used in the multilevel cost estimate.

’Worklist On’ button

Container button( )Insert Container

Name of new container: LAPFG1

Item category-Independent

Enter

Right click on worklist ‘LAPFG1’ Select Material Cost Estimate

Material Number : Blank

Plant : LAP1

Std cost est Future Current Previous

Execute button

Select the LAPSFG1

Enter

Right click on worklist ‘LAPFG1’ Select Internal Activity


Enter

Select all the three activity types

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Enter

Now we can drap and drop the items from worklist into the costing structure.

Drag ‘LAPSFG1’ from worklist and drop on ‘LAPFG1’ under Costing Structure

Copy

Enter

Right click on ‘LAPFG1’ under Costing StructureCreate Material Cost Estimate

Material : LAPSFG2

Plant : LAP2

Costing Data tab


Costing Version : 1

Dates tab


Enter

Change the quantity as shown in the table below



2 E 2001 PRCS

3 O Mat OH 100000000001 =(('1')*5)/100

Save

Enter

Include cost estimate LAPSFG2 to LAPFG1 by drag n drop

(Cost estimate for LAPFG1 will be updated)

Drag ‘Assembling’ from worklist and drop on ‘LAPFG1’ under Costing Structure

Change the quantity column asshown in the table

Item Category Resource Pant/Activity Pur Org

Quantity Description CostElement

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1 M LAPSFG1 LAP1 400599

2 M LAPSFG2 LAP2

3 E 1002 ASMB

4 F 250(Pur info rec)

LAP1 LAPO 1000000002

Save

Yes button

Functions menuExplode Material Cost Estimates

All Levels

Material : LAPFG1

Enter

Material Number : LAPFG1

Plant : blank

Execute

Double click on material LAPFG1

3. Creating a cost estimate with quantity structure

Scenario: PP master data like BOM , routing is available for the material LAPFG1. The below given tables gives information of various components, activities . Certain costs like freight charges , additional components are to be added manually.

The components/subcomponents materials are given in the following table.

Component Material type Procurement ValuationLAPRM1 Raw Material External purchase from two

different vendors(Procurement alternatives)

Price from purchase info record

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LAPRM2 Raw Material External purchase Price from material master record


In-house production in the same plant with two production versions

To be costed


In-house production/Different plant

(Special Procurement)

Existing costing data from supplying plant is to be used

LAPPM Packing material

External purchase Price from material master

The activity details are given in the following tableActivity Internal or

external ?Valuation

Machine hour


Assembling Internal Activity price is set manually

Processing Internal Activity price is set manually


Solution : A cost estimate with quantity structure is to be created for the material. As semifinshed products are involved in production process multilevel costing is to be done. The cost estimate is a mixed cost estimate because one of the component has procurement alternatives.

Freight charges , additional components can be included into cost components manually using the function ‘Additive costs’.

1. FI Settings1. Create GL Account Gain/Loss from Revaluation :

GL Account : 400502

2. Automatic account assignment for transaction UMB TCode : OBYC

2. PP settings1. Define MRP Controller

SPROProductionMaterial Requirement Planning Master DataDefine MRP

controllers

New EntriesPlant MRP Controller

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LAP1 MRP

LAP2 MRP

Save

Continue

2. Define Floats(Scheduling Margin Key) Upto Material Requirement Planning same path

PlanningScheduling And Capacity parametersDefine Floats

New EntriesPlnt Marg Op. Per FI Bef FI

AfterRel.Per

LAP1 LAP 02 02 02 02

LAP2 LAP 02 02 02 02

Save

Continue

3. Define Production Scheduler Upto Production Same path

Shop Floor ControlMaster DataDefine Production scheduler

New EntriesPlant ProdSchedLAP1 MrS

LAP2 Mrx

Save

4. Determine Person Responsible for WorkCenter SPROProductionBasic DataWork CentreGeneral DataDetermine Person

Responsible

New EntriesPlnt Pers. responsLAP1 MRw

LAP2 Mrx

LAP3 Mr3

Save

Continu

5. Define parameters

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Upto General Data Same path

Standard Value Define parameters

Select parameter ‘SAP_14’ ie User field

Copy as button

Parameter : LAP_14

Origin : 2 Standard value in the op

Parameter text : Assembling

Keyword : Assembling

Dimension : AAAADL

Standard Value : 1

Standard value unit : UN

Enter

Save

Select parameter ‘SAP_14’ ie User field

Copy as button

Parameter : LAP_15


Parameter text : Packing

Keyword : Packing

Dimension : AAAADL

Standard Value : 1

Standard value unit : UN

Enter

Save

Select parameter ‘SAP_02’ ie Machine

Copy as button

Parameter : LAP_16


Parameter text : Processing

Keyword : Processing

Dimension : TIME

Standard Value :

Standard value unit : H

Enter

Save

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6. Define Standard value key Same path

Define Standard value key

Select Satndard ‘SAP1’ ie Normal Production

Copy as button

Std val. key : LAP1

4th Parameter : LAP_14



Enter

Save

7. Check Formulas for Costing SPROControllingProduct Cost Controlling Product Cost Planning Material Cost Estimate with Quantity StructureSettings for Quantity Structure ControlRouting Selection Check Formulas for Costing

New Entries

Formula key : LAP_14 Assembling

FormulaLAP_14 * SAP_09 / SAP_08 / SAP_11

Indicators

Generate PRT Allowed For Reqmts

Allowed for Calulation Allowed for Scheduling

Work Center for Capacity Reqmts

Save

Next Entry button( )

Formula key : LAP_15 Packing

Formula

LAP_15 * SAP_09 / SAP_08 / SAP_11

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Indicators




Save

Next Entry button( )

Formula key : LAP_16 Processing

FormulaLAP_16 * SAP_09 / SAP_08 / SAP_11

Indicators




Save

3. PP Enduser1. Creating BOM for LAPSFG1

SAP Easy Access LogisticsProductionMaster Data Bills of Material Bill of Material

Material BOMCreate

Tcode : CS01

Material : LAPSFG1

Plant : LAP1

BOM usage : 6 (Costing)

EnterComponent QuantityLAPRM1

Enter

Save

2. Creating BOM for LAPSFG2 in plant LAP2 SAP Easy Access LogisticsProductionMaster Data Bills of Material Bill of Material

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Material BOMCreate

Tcode : CS01

Material : LAPSFG2

Plant : LAP2


EnterComponent QuantityLAPRM2

Enter

Save

3. Creating BOM for LAPFG1 SAP Easy Access LogisticsProductionMaster Data Bills of Material Bill of Material

Material BOMCreate

Tcode : CS01

Material : LAPFG1

Plant : LAP1


EnterICt Component QuantityN LAPSFG1

N LAPSFG2

Enter

Save

4. Material BOM Browser Same path upto Material BOM

MultilevelMaterial BOM Browser

TCode : CSMB

Material : LAPFG1

Plant : LAP1

Alternative :

Application : PC01

Enter

Goto menuExplode Material BOMMulti-level

Execute

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5. Creating Work Center Same path upto MasterData

WorkCentresWorkCentreCreate

Tcode : CR01

Plant : LAP1

WorkCentre : 1001 Machining

WorkCentre Cat. : 0001 Machine

Enter

Description : Machining

Person Responsible : MRW

Usage : 009 (All task list types)

Standard Value Key : LAP1 (Normal Production)

Enter

Costing Tab

Cost Centre : 1001

Alt Activity Descr Activity Type Activity Unit FormulaNo Activity

Machine MCH H SAP002

No Activity

No Activity

No Activity

No Activity

Save

6. Creating Work Center Tcode : CR01

Plant : LAP2

WorkCentre : 1002 Processing


Enter

Description : Processing

Person Responsible : MRX


Standard Value Key : LAP1 (Normal Production)

Costing Tab

Cost Centre : 2001


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No Activity

No Activity

No Activity

No Activity

Processing PRCS H LAP_16

Save

7. Creating Work Center Tcode : CR01

Plant : LAP1

WorkCentre : 1003 Assembling


Enter

Description : Assembling

Person Responsible : MRW


Standard Value Key : LAP1 ( )

Costing Tab

Cost Centre : 1002


No Activity

No Activity

Asemmbling ASMB UN LAP_14

Packing PCKG UN LAP_15

No Activity

Save

8. Creating Routing for LAPSFG1 Upto Master Data same path

RoutingsRoutingsStandard RoutingsCreate

Tcode : CA01

Material : LAPSFG1

Plant : LAP1

Operations button

New entries button( )

Usage : 1 (Production)

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Status : 4 (Released general )

Planning Work Centre : 1001

Save

Operations buttonOperation WorkCentre Plant Control Key0010 1001 LAP1 PP01

Double Click on Operation ‘0010’

Std Value Un Act. TypeMachine H MCH

Save

9. Creating Routing for LAPSFG2

Tcode : CA01

Material : LAPSFG2

Plant : LAP2

Operations button

New entries button( )




Save

Operations buttonOperation WorkCentre Plant Control Key0010 1002 LAP2 PP01


Std Value Un Act. TypeProcessing H PRCS

Save

10. Creating Routing for LAPFG1

Tcode : CA01

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Material : LAPFG1

Plant : LAP1

Operations button

New Entries button( )




Save

Operations buttonOperation WorkCentre Plant Control Key Units of Measure0010 1003 LAP1 PP01

0020 1003 LAP1 PP02 UN


Std Value Un Act. TypeAssembling UN ASMB

Back button

Double Click on Operation ‘0020’Std Value Un Act. Type

Packing UN PCKG

External processing

(Scroll down)

Purchasing Info Rec. : 250 Purch. Organization : LAPO


Enter

Save

4. CO settings1. Creating Tranfer Control

We are using SFG from one plant as a component in FG of another plant(in the same CO-area). SFG is costed in the supplying plant and cost estimate is tranfered to receiving plant . For that we have to assign Transfer control in Costing variant. Transfer control determines how Cost estimate is tranfered from one plant to other.

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SPROControllingProduct Cost ControllingProduct Cost PlanningMaterial Cost Estimate with Quantity StructureCosting Variant ComponentsDefine Transfer Control

Select ‘PC01’ Transfer w. Plant Change

Copy As button

Transfer Control LAP1 Transfer w. Plant Change LAP

Single-Plant tab

Strategy .Seq Fiscal year

No Transfer

No Transfer

No Transfer

Cross-Plant tab

Strategy .Seq Fiscal year

Period-Based Transfer

Current Standard Cost Estimate

Future Standard Cost Estimate

Enter

Save

2. Assigning Transfer Control in Costing variant Same path upto Material Cost Estimate with Quantity Structure

Define Costing Variants

Double click on LAP1

Tranfer Control : Trnsfr w. Plant Change LAP

Save

3. Creating Special Procurement Types A link can be set up between supplying plant and recieving plant with help of special procurement.

Material master data is maintained in both plants. In recieving plant

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SPROControllingProduct Cost ControllingProduct Cost PlanningMaterial Cost Estimate with Quantity StructureSettingsfor Quantity Structure ControlMaterial DataCheck Special Procurement Types

New Entries

Plant : LAP1

Sp.Pr.Type : 81 Stock transfer (proc.from plant LAP2)

Procurement type : E In-house production

Special Procurement

Special procurement :P Prod. other plant

Plant : LAP2

Direct production

Save

4. Update Additive Costs TCode : OKTZ

Double click on ‘Cost Component Structure’ folder

Select Cost Comp .Str ’L1 ’

Double click on ‘Cost Components with Attributes’ folder

Select Cost Comp .Str ‘L1 ’ with Cost Component ‘50’

Double click on ‘Update of Additive Cost ’ folder

New Entries

Cost Comp .Str Cost Component Chart of Accts Cost Element

L1 50 LACA 1000000002

Save

Double click on ‘Cost Component Structure’ folder

Cost Comp Str Active

L1

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Save

5. Check Settings (for Costing Variant) Info : We can display all the applicable settings in one place for a combination of Costing Variant CompanyCode/Plant using this transaction

SPROControllingProduct Cost ControllingProduct Cost PlanningBasic Settings for Material CostingCheck Settings

TCode : CKC1

Costing Variant : GAC1

Company Code : LAP

Plant : LAP1

Date :

Version : Blank

Execute

(Scroll down to see all the settings that are applied)

5. MM Enduser

1. Enter Spl Proc type in Mat master LAPSFG2 in plant LAP1

TCode : MM01

Material : LAPSFG2

Enter

Select ‘Costing 1’ ‘MRP2’ and ‘MRP1’views

Enter

Plant : LAP1

Enter

MRP2 tab

Procurement type : E

Special procurement : 81

Costing 1 tab

Quantity structure data244

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SpecProcurem Costing : 81

Save

2. Maintain OH key in Material master TCode : MM01

Material : LAPRM1

Enter

Select ‘Costing 1’ view

Enter

Plant : LAP1

Enter

Costing 1 tab

Overhead Group : LAPOHG

Save

TCode : MM01

Material : LAPRM2

Enter

Select ‘Costing 1’ view

Enter

Plant : LAP2

Enter

Costing 1 tab

Overhead Group : LAPOHG

Save

6. CO Enduser

1. Creating Procurement alternatives

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We can procure a material into a plant in different ways.

For example Process Category

Procurement alternatives

Purchase order

We can purchase the material from a vendor Vendor X

Vendor Y

Production We can produce in house in the same plant Prod version1

Prod version2

Production in other plant*

We can produce in-house in a different plant(an SFG can be produced in a different plant )

Prod in PlantX

Prod in PlantY

Stock transfer*

We can purchase a RM in to one plant and tranfered to other plant.

From Plant1

From Plant2

*Production in other plant and Stock transfer are treated as special procurements. If we procure a material in any of these two ways , we need to maintain Procuremetn type in MRP/Costing views of the material master.

In our scenario we are creating two procurement alternatives of type purchasing. Ie we can purchase the material from any of the two vendors .

SAP Easy AccessControlling Product Cost Controlling Product Cost Planning Material Costing Master Data for Mixed Cost Estimate Edit Procurement Alternatives.

TCode : CK91N

Material : LAPRM1

Plant : LAP1

Create button

Process Cat. : Purchase order


Vendor : LAPRMVNDR

Cstg Lot Size : 1

Confirm button

Create button

Process Cat. : Purchase order


Vendor : LAPTRVNDR

Cstg Lot Size : 1

Confirm button

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2. Creating /Changing Mixing Ratios If Procurement Alternatives are available for a material , mixing ratio is used to determine which alternative is used in what proportions . For example in this scenario LAPRM1 material has two vendors with different prices ie Rs 270.00 and Rs 280.00 (Please check the Pur Info record in MM end user section ). If 50% is procured from each of the vendor, final procurement price in the cost estimate will be Rs275.00

Same path upto Master Data for Mixed Cost Estimate

Mixing Ratios Create /Change

TCode :CK94

Material : LAPRM1

Plant : LAP1

Mixing Ratio

Period : 9

Fiscal Yr : 2015

QtyStruct. Type : MIX

Enter

PCat Changeable name QtyStrDate MR Mixing RatiosBB Vendor:LAPRMVNDR PurchOrg.:LAPO

BB Vendor:LAPTRVNDR PurchOrg.:LAPO

Save

3. Creating Unit cost estimate for Additive Costs Any costs which can not be calculated using automatic cost estimate ,can be included manually by using additive costs which is nothing but a unit cost estimate.


Planning Material Costing Cost Estimate with Quantity StructureAdditive CostsCreate

TCode :CK74N

Material : LAPFG1

Plant : LAP1

Costing Data tab


Costing Version : 1

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Dates tab


Enter


1 E 2001 PRCS

Enter

Save

Save

4. Creating Cost Estimate for plant LAP1 and LAP2

When Cost Estimate with Quantity Structure is used there are 2 options to calculate the cost and update the priceOption 1 : Option 2 :Step 1.Create Cost Estimate with Quantity Structure

Tcode : CK11N

Step 2. Price Update

Tcode : CK24

Edit costing Run

Tcode : CK40N

Materials already costed (but with errors) can be recosted using this method

Multiple materials can be costed at a time using this method

1. Costing Run SAP Easy Access AccountingControllingProduct Cost ControllingProduct Cost

Planning Material CostingCosting RunEdit Costing Run

Tcode : CK40N

Create Costing Run button

Costing Run : LAP

Description : LAP Costing Run

Costing Run Date : Today’s date


Costing Version : 01


Company Code : LAP

Enter

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Dates tab

Costing Date From : Todays date

Costing Date To : 31.9.2011 (Month End date)

Quantity Structure Date : Todays Date

Valuation Date : Todays Date

Save

Expand Processing

Change Parameter button( ) In the ‘Selection’ Flowstep

Material Number : LAPSFG1 , LAPSFG2, LAPFG1,

Plant : LAP1, LAP2

Background Processing

Print Log

Save

Back Button

Execute button in the Selection Flowstep

(Status should be green)

Change Parameter button In the ‘Struct. Explosion’ Flowstep


Save

Back Button

Execute button in the ‘Struct. Explosion’ Flowstep


Change Parameter button In the ‘Costing’ Flowstep

Log by Costing Level


Save

Back Button

Execute button in the ‘Costing’ Flowstep


(Costing Status should be ‘KA’ ie Costed Without Errors , in all levels . If any level has status ‘KF’ ie Costed With Errors , double click on the level to see complete error message)

Msg :No structure could be determined for internal activity ASMB (1002)Solution : (You can ignore this msg if it is of type warning or info )

Create a primary cost component structure in OKTZ

Assign cost elements to cost components

Assign the cost component structure in OKEQ

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Change Parameter button In the ‘Analysis’ Flowstep

Double click on ‘SAP&12’

Plant : blank

Cost Component View : 01


Save

Back Button

Execute button in the ‘Analysis’ Flowstep

Double Click on LAPFG1

Materails only/All Items button ( ) (To display all items)

Right click on LAPFG1 Expand subtree

(The following image shows what costs arises at what level )

Cost Comps button ( )

Choose Layout button( )Choose Layout

Select layout ‘1SAP03’ ie Total/Level/Lower level by clicking

Double click on a material under costing structure

(By selecting a material under the costing structure we can analyse costs at the level of the material and its lower level )

Back button

Goto button ( )Itemization250

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Back to CK40N screenNote :Do all the error corrections before going further for Marking and Releasing flow steps.

Configuartional changes/corrections may not reflect in costing even when the flow steps ( Selection, Struct. Explosion , Costing , Anlaysis ) are re-executed.

For Eg : If we make any changes in the costing variant , the changes will not have any effect even if we execute costing flow step again. We may have to delete the costing run and create a new costing run again.

Delete Costing Run : SAP Easy Access AccountingControllingProduct Cost ControllingProduct Cost

Planning EnvironmentCosting RunDelete Costing Run

TCode : CK44

Costing Run : LAP

Costing Run Date :


Execute

Delete

Note: Please check the period closed for the company code using TCode MMPV/MMRV before marking/releasing.

Lock button for ‘Marking’ Flowstep

Double Click on Company code ‘LAP’

Costing Variant : PPC1

Costing Version : 01

‘Issue Allowance for Marking ‘ button ( =Save button)

Back button

Change Parameter button In the ‘Marking’ Flowstep

Test Run

With List Output


Save

Back Button

Execute button in the ‘Marking‘ Flowstep

Back to CK40N screen

Change Parameter button In the ‘Marking’ Flowstep again

Test Run

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Save

Back button

Execute button in the ‘Marking‘ Flowstep again


Costing 2 tab

Make note of change in Future Planned price


Change Parameter button In the ‘Release’ Flowstep

Test Run

With List Output


Save

Back Button

Execute button in the ‘Release’ Flowstep


Change Parameter button In the ‘Release’ Flowstep again

Test Run

Save

Back button

Execute button in the ‘Release‘ Flowstep again


Costing 2 tab

Make note of change in Current Planned Price and Standard Price

Marking : Marking updates the future price

Releasing : Releasing updates the current price

Intialize the closed period : TCode : MMPI or program RMMMINIT can be used to open the period which is closed by mistake. But this is to be done very carefully. Any material postings done in the new period will have impact if we reopen the previous period and post to it.

Parameter ID MMPI_READ_NOTE with current date(YYYYMMDD) as parameter value is to be maintained in user profile(SU2) before running MMPI.(Note 487381)

Error : Materials locked

Solution : Use Tcode SM12 to unlock.

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SAP CO step by step config guide & user manual part 1

Education

Transcript of SAP CO step by step config guide & user manual part 1