SAP B1 V.9.0

SAP Business One 9.0

Overview

Ecosystem & Channels Readiness I Roll Out Services

November 2012

© 2012 SAP AG. All rights reserved. 2

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1. Provide an overview of the new 9.0 functionalities

2. Discuss the benefits of the 9.0 release

Objectives

At the end of this session, you will be able to:


SAP Business One 9.0 Making Business One Easier to Use, Implement, Integrate & Customize

Easier to

Customize & Extend

Extended Core

Functions

Easier to

Implement

Greater

Industry Focus

Improved Integration

9.0


Agenda (1)

Localization

Intrastat Integration

Payment Wizard & Correction

Invoices

Deferred Tax on Journal Entries

Financial Reporting

G/L Accounts Search Enhancements

Manual Reconciliation of Down

Payment Requests

Business Logic

Bin Locations

Inventory Counting

Multiple Units of Measure

Purchase Requests

Price Lists & Discounts

Payment & Deposit Cancellation

Marketing Document Cancellation

GL Account Determination

Fixed Assets Integration

Drop Ship

Landed Costs

Item Cost on A/R Returns & Credit

Memos

System Currency Reconciliations

Reporting & Analytics

SAP Crystal Reports 2011

SAP Crystal Reports Server 2011

Electronic File Manager (EFM)

Multi-Language Support


Agenda (2)

Technical Infrastructure System Landscape Directory (SLD)

Single Sign On (SSO)

64-bit OS Support

Security Enhancements

Database User Credentials per

Company

Accessibility Standards

Data-Structure Lengths for Monetary

Reporting

Business Infrastructure

Implementation Centre

Implementation Tasks

Implementation Project

Extensibility & Supportability

SAP Business One Studio Suite

SAP Business One Studio

SAP Business One Studio for MS Visual Studio

SAP Business One Workflow

SDK Enhancements

Life Cycle Management

Installation & Upgrades

Remote Support Platform 3.0

Business Process Integration

Electronic Data Interchange (EDI)


New Default Skin Style ~ Golden Thread

Business Logic


Bin Locations (1/4)

Enhancement:

Bin Location Setup & Management:

Bin location functionality is activated per

warehouse

Warehouses can be spilt into multiple sub-levels

Supports 4 sublevel dimensions ie: a.Zone,

b.Area, c.Shelf & d.Row.

Bin location codes can support hierarchal or

non-hierarchal scenarios

Bin location codes can be setup with up to 10

user-defined attributes ie: size, weight,

hazardous, frozen etc.

Manage sublevel & bin location codes manually

or automatically with a batch generation /

update / delete function

Default bin locations available „per Item, „per

Item Group‟ & „per Warehouse‟

Warehouses

01 02

Sublevels

Zone 1 Zone 2 Zone 3

Area 1 Area 2 Area 3 Area 4

Row 1 Row 2 Row 3

01

02

03

04 Bin 1

Bin 2

02-Z2-A3-R1-1

02-Z2-A3-R1-2

Bin 3

02-Z2-A3-R1-3

Bin 4

02-Z2-A3-R1-4

Bin 5

Bin 6

02-Z2-A3-R2-5

02-Z2-A3-R2-6

Bin 7

02-Z2-A3-R2-7

Bin 8

Bin 9

02-Z2-A3-R3-8

02-Z2-A3-R3-9

Bin 10

02-Z2-A3-R3-10

Bin 11

02-Z2-A3-R3-11

Bin 12

02-Z2-A3-R3-12

(Bin location codes)

Example of hierarchical scenario


Bin Locations (2/4)

Enhancement Cont:

Allocations:

All inventory processing supports bin locations

Setup automatic allocations for receiving and issuing

goods

Bin location receipt & issue allocation screens for

manually receiving and issuing transactions

Ability to replenish bin locations

Pick & Pack Manager supports bin locations

Picking methods supports simple bin numbers and

sequences

Bin location allocation rules apply when handling

batch & serial managed items

Inventory transfers support bin location transfers

Item Availability supports bin location visibility

Productions Order bin locations are specified on both

issue for and receipt from production documents

Inventory counting supports bins locations

Barcode fields support „per bin‟ and „per item‟

Issue allocation

per WH

Document allocation for all Sales A/R and Purchasing A/P documents


Bin Locations (3/4)

Enhancement Cont:

Reporting:

Report on bin location movements

Existing reports have been extended with

bin location information

New reports include:

Bin Location List

Bin Location Contents List

View bin location transaction history

linking to item ledger transactions and

documents.

All functions exposed to the DI API

Implementation tools support bin location

functions

Displays

breakdown of

items per bin

location


Bin Locations (4/4)

Benefit:

Optimize stock movement

Faster order processing

Auto-allocation facilitates & supports different

picking requirements and processes

Increased efficiency with accelerated cycle

counting

Significantly reduce picking time

Better manage replenishment of items

Easier to manage reserved products

Enhanced visibility of inventory levels

Minimise potential risk to the inventory

Real-time inventory positions allows enterprises

to make better decisions

Warehouse efficiency reporting provides

benchmark information for KPI setting


Inventory Counting (1/2)

Enhancement:

New end to end Inventory Counting process

Cycle Counting Enhancements:

Cycle Count Recommendations are linked to

stock taking process

Define more flexible count frequencies and set

reoccurrences for these frequencies

Define inventory cycles per warehouse , bin

location or item level

Receive alerts for items due for inventory taking

Inventory Counting:

New Inventory Counting document to record and

manage inventory taking process

New Inventory Postings document to record and

manage postings from Inventory Counting results

Two inventory takers can stock take in the same

area

Ability to freeze items while counting

Directly post stock take records without the

counting process.

New End to End Process for Stock Counting:

A items 6 times / year

B items 6 times / year

C items 1 time / year

Cycle Count Alert

for A items

Cycle Count Determination

Print count

sheet

Count

Enter results

Compare results

for 2 takers

Post quantity

differences

Cycle Count

Recommendation

Select items

Freeze items


Inventory Counting (2/2)

Enhancement Cont:

View Inventory Counting documents in Open Items List

Counting supports Units of Measure

Count exact number of serial & batch managed items

Bins locations are supported throughout inventory

counting process

Reporting:

Central Inventory Taking report

Inventory Counting Recommendation & Risk Assessment

dashboard report

Benefit:

Accurate reporting for inventory management

Dynamic counting and posting of quantity differences

Greater transparency in counting and corresponding

posting records

Analyse quantities & differences while inventory taking is

in process and has been completed.

Compare differences between two inventory takers

Greater flexibility in setting up count cycles

Greater flexibility in posting stock take records for

corrections


Multiple Units of Measure (UoM)

Enhancement:

Single UoMs can be grouped together as a

subset based on conversion rules

Default UoM can be automatically

converted to alternative UoM in transaction

processing

Price lists can be updated for each UoM

Supports different barcode standards per

UoM per item

Define different packaging types per UoM

Benefit:

Flexibility to sell and purchase in any unit of

measure required

Supports unlimited global and product-

specific UoM conversion factors


Purchase Requests

Enhancement:

Create Purchase Requests as a preliminary step of

the purchasing process.

New Purchase Request Form & Report

Create Purchase Quotations or Orders directly from

the Purchase Request form or Purchase Request

Report

Create Purchase Quotations based on Purchase

Requests from the Purchase Quotations Generation

Wizard.

Notifications sent via E-mail or Business One

notification when PO and GRPO has been created

for Purchase Request

Supports approval procedure process

Benefit:

Ability to notify purchase department of items needed

to order, quantity and timeframe

Buyers can better control and make better decisions

before buying goods

Great control over expenses and budget

Supports tangible authorization process prior to

purchasing goods


Price Lists & Discounts

Enhancement:

Set active and validity period for price lists &

discount groups

Multiple currencies for price lists

Price list per customer / vendor group

Support multiple unit of measurements for prices

Currency selection for special prices and period /

volume prices

Enhancements for discount groups

Discount control

Price and discount reports

Analyze pricing and discounts in transactions

Benefit:

Greater flexibility for pricing and discount models

Increased control of prices and discounts

Better transparency via price and discount reports


Payment & Deposit Cancellation

Enhancement:

Support cancellation of payments with deposited checks

Support partial cancellation of the deposit transaction for

one chosen check out of a deposit with multiple checks

and return the check to check register

Support cancellation of deposited check

Automatic cancellation of non-deposited checks and its

related payment

Benefit:

Increased flexibility in payment and deposit handling


Cancellation of Marketing Documents

Enhancement:

New „Cancellation‟ marketing document

created with each cancellation procedure

Accounting, fiscal, financial and inventory

transitions are completely reversed in one step

Both reversing and reversed documents are

closed automatically and fully internally

reconciled

Base documents linked to cancellation

documents are re-opened after cancellation

and can be used as a base document again

Display „Cancelled ‟ and „Cancellation‟

marketing documents in reports

Define maximum no. of days for cancelling

marketing documents after posting

Relevant authorisations support this feature

Benefit:

Supports countries where it is not legally

compliant to create a Credit Memo document

for incorrectly added Invoices

Saves time with one complete cancellation step

A/R Invoice (original posting remains)

A/R Invoice (reversal posting and quantities)

Document status is updated -> ‘Cancelled’ Document status -. ‘Closed – Cancellation’

A/R Invoice

User selects cancel ...


GL Account Determination - Advanced Solution

Centralized matrix to determine GL accounts

Support GL settings for items, item groups, warehouses, BP

groups, federal tax ID, ship-to country, ship-to state

Supports multi determination criteria with possibility to set

priorities for determination criteria as well as for rules

Enable tracking by viewing the change log

Simple and flexible

Note: applies only in the first phase (9.0) to inventory relevant accounts


Fixed Assets integrated into core SAP Business One

Enhancement:

Integrated comprehensive fixed assets solution for end to end process

Ability to handle different accounting areas (e.g. local accounting

practices and IFRS in parallel)

Flexible depreciation calculation defined to meet local requirements &

international accounting standards

Authorization concept

New fixed assets master data structure

Benefit:

Enhanced capabilities in fixed assets management

Allows customer specific enhancements

Meets cross-localization accounting standards

Leverages existing Business One processes such as procurement

process, blanket agreements, etc


Additional Functional Enhancements

Enhancement Description

AP Invoice supports Landed

Costs

Landed costs can now be created directly using the „Copy From‟ function from an AP invoice

without the need of a Goods Receipt. This supports a more streamlined procurement process

without goods receipts, saving processing time and increasing efficiency.

Drop Ship and Serial & Batch

Items

Drop Ship process supports serial and batch managed items. Setup or allocate serial numbers and

batch managed items by activating „Manage Serial Numbers and Batches‟ in the Warehouse -

Setup window for drop ship warehouses.

Item Costs on A/R Returns &

Credit Memos

The item cost for an item that has been returned via an A/R Returns or A/R Credit Memo can be

updated if it has no base document. This feature is activated by checking „Allow changing Inv.

Cost for Doc. Without Base Doc‟ in the Document Settings window. A „Return Cost‟ field has been

added to the A/R Returns and A/R Credit Memo documents to update the inventory cost at an item

level.

System Currency (SC)

Reconciliations

Internal reconciliation functionality in SAP Business One has been extended to support SC

management. New posting accounts have been added to enable automatic SC postings when

performing any type of internal reconciliation.

Localization


Intrastat integrated into core SAP Business One

Enhancement:

Integrated Intrastat solution for end to end process

Existing addon functionality maintained

New configuration form -> Intrastat – Configuration Tool

Intrastat relevant columns are available in marketing

documents: Country of Origin, Incoterms, Transport Mode

New tab Intrastat Settings tab added to Item and

Business Partner Master Data for Intrastat Relevant

Items and Business Partners.

New Intrastat Declaration Wizard has been added

Enhanced importing and filtering options

Ability to store reported data

Available to all EU localizations

Benefit:

Enhanced usability has improved functionality

Decrease in the duplication of data

No addon overhead

New Intrastat Tab for

‘Intrastat Relevant’

Items defined in ->

General Tab


Payment Wizard & Correction Invoices

Enhancement:

Payment Wizard supports Correction

Invoices to be processed to the bank file

Available for CZ, SK, HU, PL, RU

localizations

Benefit:

Greater flexibility in banking

Addresses country specific legal

requirements


Deferred Tax on Journal Entries

Enhancement:

The specific part of VAT – deferred tax, can be now

posted in a manual Journal Entry document

Including Journal Vouchers, Recurring Postings &

Posting/Transaction Templates

Automatic Tax calculation function is enhanced

Available to CT, FR, IT, GT, MX, ZA and ES localizations

Benefit:

Enhanced flexibility in customer specific

accounting processes

Addresses country specific legal requirements for VAT


Saving a Selection Criteria for Financial Reports

Enhancement:

Users can prepare a report using specific

subsets of G/L accounts and save the

selection criteria including the expanded

selection.

Flexibility to save a selection for different

types of reporting areas e.g. IFRS, US

GAAP, group reporting or for any legal

purposes.

Use saved settings repeatedly.

Available to all country localizations

Benefit:

Enhanced flexibility in financial reporting

Create report sets for different reporting

areas – IFRS, USGAAP, etc.


Financial Search Function

Enhancement:

The „Find‟ option for selecting G/L Accounts

has been expanded

List of G/L accounts displayed in the

standard form

Possibility to add columns for G/L accounts

selection

Available to all country localizations

Benefit:

Enhanced flexibility in financial reporting

More easily search for relevant G/L

accounts.

Possibility to more easily set G/L accounts

for the financial reporting


Manual Reconciliation of Down Payment Requests

Enhancement:

Ability to complete Down Payment

process using Manual Internal

Reconciliation functionality

Consistent behavior with standard

Down Payment process

Covering all localization needs

including specific tax postings

Available to all localizations

Benefit:

Enhanced flexibility across the Down

Payment business process

Allows customer specific processing

for Down Payments

Meets cross-localization business

standards

Reporting & Analytics


SAP Crystal Reports 2011 &

SAP Crystal Reports Server 2011 Integration

Enhancement:

View reports and layouts designed by SAP

Crystal Reports 2011

Edit reports or layouts from SAP Business

One, in the SAP Crystal Reports 2011

designer

Upload system and user-defined Crystal

Reports from SAP Business One to SAP

Crystal Reports Server 2011

Preview the uploaded reports from SAP

Business One

View and share Crystal Reports Server

URLs of the uploaded reports in SAP

Business One

Benefit:

Do state-of-the art reporting through an

upgrade to the next version of SAP Crystal

Reports 2011

Securely open, view, interact with, and

share reports and dashboards over the Web


Electronic File Manager - Multi Language Support

Enhancement:

Ability to translate generic electronic and bank

payment file formats

Ability to export and import translations

Benefit:

Support global businesses with multilingual

environments

Translation can be outsourced through import

/ export functionality

Business Infrastructure


Implementation Center - Implementation Tasks

Enhancement:

Centralization of implementation tools

into the Implementation Tasks window

Quick Copy is a new solution to copy

data between companies

Benefit:

One-stop shop for implementation tools

Greater visibility and accessibility to

available implementation tools


Implementation Centre - Implementation Project

Enhancement:

Out-of-the-box project management checklists

based on Accelerated Implementation

Program (AIP) methodology

3 project templates are available

Templates are available in all languages

supported by Business One.

Option to create own project templates

Option to create a drill down link to each step

Option to add general information, notes or

attachments to each step

Benefit:

Integrated guided approach via drill down

options to relevant SAP Business One forms

Streamlined implementation process based on

AIP methodology or pre-defined steps

Reduce implementation risks through

additional information, notes or attachments

per step

http://sappartneredge.com/B1/implementation

http://sappartneredge.com/B1/implementation

Business Process Integration


Electronic Data Interchange (EDI)

EDI exchange with business partners via the EDI

package for SAP Business One and SAP

Information Interchange OnDemand for SMEs

SAP II OD service for SMEs (SAP Information Interchange OnDemand for SMEs)

Cloud service to easily connect with business partners

Knowledge about business partners‟ EDI format is not

required

EDI Package

Based on the integration framework, it connects between

SAP Business One and SAP II OD service

Ready-to-use EDI content for sales orders, delivery and A/R

invoices are delivered to speed up implementation *

Tool for adaptation and new processes

Benefit:

Faster process integration

Jump start into EDI communication

* Pre delivered EDI content will be released during ramp-up phase.

SAP

Business

One Integration

Framework

EDI Package

SAP II OD

for SMEs

Business partners


SAP Business One Studio Suite

Next generation of Screen Painter with greater functionality

Extensibility projects can be completed without Microsoft

Visual Studio

Define workflows & forms

User Defined Object default form designer

SAP Business One Workflow designer

Highly integrated with Microsoft Visual Studio

Easy to use

Speeds up addon development learning curve

Leverages Microsoft Windows form development experience

Forms designer

Helps to generate code for new events -> event driven

development experience

SAP Business One Studio SAP Business One Studio for

MS Visual Studio


SAP Business One Workflow (1/2)

SAP Business One Workflow -> 2 key components:

1. Design workflow in SAP Business One Studio

2. User „Worklist‟- workflow is imported into SAP

Business One as tasks in a workflow inbox for

user execution and monitoring

Supported by a Workflow Engine

Visualize process in Workflow Instance

User ‘Worklist’ in SAP Business One

Monitor Process

Design Workflow in Business One Studio


SAP Business One Workflow (2/2)

Benefit:

Manage customized business processes

Push tasks to users

Decrease company process learning curve

Monitor and control processes

Process visualization provides transparency

Support time sensitive tasks

Support conditional trigger process

Control complex business process flows using conditions




UI API Object Level Events The UI API has simplified the handling of events in SAP Business One using Object Level Events.

Maintaining code and developing new code will become easier to manage as coding increases.

UI API Column Setting The functionality of fixing columns in SAP Business One in some forms has been extended to the UI

API to benefit all partners who would like to leverage this feature in the SDK.

DI API Exposure A number of DI API objects have been exposed.

Technical Infrastructure


System Landscape Directory (SLD)

Enhancement:

New SLD service for security configuration

and server management.

SLD service added to Server Tools installation

and replaces current security configuration

process.

Backward compatible for partner addons

Benefit:

Centralized environment for security & server

management

Better security management

License Manager Settings


Single Sign On (SSO)

Step 1: Enable Single Sign On via SLD

Check for

option B & C

Step 2: User setup – Bind with domain user

Only activated when Step 1 is enabled.

One domain user can only be bound

with 1 B1 user per company DB.

You can change binding to another

domain user.

SAP Business One Login Options:

A. Login to B1 client with B1 credentials (original approach)

B. Bind windows account with B1 user, then login to B1 client with windows domain credentials

C. Bind windows account with B1 user, then no credentials are needed when logging into B1 client if the windows session

is opened by the bound windows account.

Can input domain user /

pwd for option B

Once the checkbox is checked, user doesn‟t

need to input user id and password for option C.

The logon screen won‟t appear for next logon,

B1 will be launched directly with last company

and current domain user.

If the machine is not in a domain, the checkbox

will be hidden.

Step 3: Login for Normal User


64bit Support for SAP Business One

Enhancement:

“Native” 64bit Business One Client utilizes all of the

available memory on a client system.

64bit client released together with 32bit edition.

Supports 64bit DIAPI and UIAPI

Supports 64bit SAP addons -> Payment Engine,

Outlook Integration, EFM

Supports 64bit SDK for add-on migration

Benefit:

Supports high memory consuming transactions

such as DB upgrades, Revaluation reporting etc

Bigger cache and better performance especially

when running huge reports

Supports a greater range and more powerful

partner solutions / add-ons

Better server side processing via 64bit DI API

Ability to integrate with 64bit applications, such as

64bit Microsoft Office

Solves some sizing & crashing issues due to more

memory


Technical Infrastructure


Security Compliance & Data

Privacy

SAP Business One supports a standard encryption communication channel between the license

server, B1 client and DI API addons complying with local and global regulatory mandates for data

security and privacy. To safe guard against brut force attacks and security breaches, the system now

supports dynamic keys and salted hash user passwords. Any administration and configuration

changes will also be stored in a log file for audit purposes.

Different Database User for

each Company Database

There is a new „Database User per Company‟ credential during the creation of a SAP Business One

company database. This Database User can only access this company database and common

database.

Accessibility Standard To ensure that the ability to access SAP Business One is available to as many people as possible,

such as people with disabilities or special needs, SAP Business One is now aligned with SAP‟s

„Product Standard Accessibility‟ requirements enforced by the Product Innovation Lifecycle (PIL)

process.

Data-Structure Length for

Monetary Reporting

SAP Business One supports a greater data structure length for specific monetary fields in reports

such as the Trial Balance report. This will support currencies with large decimal place requirements

and ensure more accurate reporting on financial figures.

Life Cycle Management


Installation & Upgrades

New System

Landscape

Directory

Supports Full

Silent Upgrade

Advanced

Upgrade

Options

Efficient

Upgrade

Process

Enhancement:

New System Landscape Directory for security configuration and server management

Supports silent mode tests and upgrades *

o Two upgrade phases: Data collection phase and executing phase which allow

customers to run their upgrade without any user interaction *

o Schedule silent tests and upgrades at a convenient time *

Configuration Data Management allows you to automatically save, load & define

custom settings

Advanced company upgrade options

No Company DB authentication required for pre-upgrade tests or upgrades

B1i services will be stopped automatically

* Supported by Server Components and Integration Solution. Not supported by

Implementation Tools at this stage.

Benefit:

Centralized environment for security & server

management

Supports unattended upgrades

Save upgrade time by using automatically

saved configuration data

Greater flexibility in defining upgrade options

Reduced authentication overhead for greater

efficiency

Flexibility to import, review and override

upgrade test results

Cost & time saving for partners / customers


Pre-upgrade tool always

downloaded automatically

by RSP

Run upgrade test on

company DB silently

Upgrade performed only

when database is ready

Remote Support Platform 3.0

Four key elements for Remote Support

Platform 3.0 for SAP Business One

backup

Easy to set-up and

flexible backup solution

Choose among various

backup options: full,

differential or delta

Set additional tasks ie.

consistency checks to be

executed prior to backup

Backup SAP Business

One attachments

automatically

PowerShell

Easily run repetitive DI

scripts by embedding

them into the PowerShell

to execute automatically

Add users and manage

VAT changes via RSP

extended tasks

Change configuration

using available tools

Task templates and

immediate execution

Create tasks from

templates with minimum

required setup

Release to customers and

receive feedback as soon

as tasks are generated

Further automation of maintenance

tasks via Scripting Language

First test, prepare

then run the upgrade

upgrade

Thank you

Ecosystem & Channels Readiness I Roll Out Services

November 2012


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SAP B1 V.9.0

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Transcript of SAP B1 V.9.0