SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT · 2017-12-19 · Santa Ynez Valley Union High School...

SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT BOARD OF EDUCATION

August 19, 2014 Public Hearing regarding Performance Contract for Energy Efficient Projects

Regular Meeting Closed Session 5:45/Open Session 6:00 pm

President, Mr. Porter, called the regular meeting of the Board of Education of the Santa Ynez Valley Union High School District to order at 5:45 pm in the Santa Ynez Valley Union High School District Board Room. Roll call showed three members (Mr. Owens and Mr. Swanitz absent) were present.

Regular Session-‐ 5:45 pm Members Present Administrative Members Present Mr. Bruce Porter Mr. Scott Cory Mrs. Chris Burtness Mrs. Nicole Evenson Mr. Kyle Abello Mr. Mark Swanitz

Regular Session-‐ 5:45 pm Closed Session-‐5: 50 pm 2014/2015-‐4 Inter-‐District Transfer FROM Santa Maria Joint Unified School District 2014/2015-‐5 Inter-‐District Transfer FROM Lompoc Unified School District Reconvene in Open Session-‐6:00 pm Report on Action Taken in Closed Session (if any)

• It was moved by Mr. Abello and seconded by Mrs. Burtness carried 3-‐0 (Mr. Owens and Mr. Swanitz absent) to deny 2014/2015-‐4 Inter-‐District transfer from Santa Maria Joint Unified School District.

• It was moved by Mrs. Burtness and seconded by Mrs. Abello carried 3-‐0 (Mr. Owens and Mr. Swanitz absent) to deny 2014/2015-‐4 Inter-‐District transfer from Santa Maria Joint Unified School District.

Mr. Porter led the Flag Salute. Approval of Agenda It was moved by Mr. Abello and seconded by Mrs. Burtness carried 3-‐0 (Mr. Owens and Mr. Swanitz absent) to approve the agenda as listed. Public Comments Ed Hamer and Kassidy Hamer commented about High School Rodeo. Reports and Presentations Mr. Swanitz presented the following students for completing graduation requirements: Levi Adams-‐Zavalla, Tiffany Giordano, Eleezer David Murcia, Alba Ocampo, Jacob Sommers, and Brenda Tavera Mr. Avery, Mrs. Slobig, Mrs. Rodriguez, Mrs. Taylor presented a power point presentation regarding the Math Department. Mr. Swanitz introduced the new student representative, Brooke Redell and reported on 1) Athletics, 2) Back to School, 3) Principals Coffee and 4) ASB Mr. Cory reported on 1) Prop 39, and 2) thanked the staff for their hard work in preparing for school to open. Consent Agenda

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It was moved by Mr. Abello and seconded by Mrs. Burtness carried 3-‐0 (Mr. Owens and Mr. Swanitz absent) to approve the consent agenda as listed. General Administration Approval of Minutes

• July 15, 2014 Regular Board Meeting • August 6, 2014 Special Board Meeting A copy of the minutes from these meetings is included in the packet and is posted in the District Office. After they have been approved by the Board of Education, they will be posted on the District web site: http://www.syvuhsd.org/

Business Services Warrant Listings

• July 11, 2014 • July 18, 2014 • July 25, 2014 • April 2014 Certificated and Classified Payroll • April 2014 Purchase Orders • April 2014 Financial Report

Donations • Rick & Vicki Krost, $1, 000/SY Robotics • Approval of Agricultural Career Technical Education Incentive Grant 2014/2015 Application for funding. • Approval of Contract between the Santa Ynez Valley Union High School District and Liebert Cassidy

Whitmore • Approval of Revisions to Santa Barbara County SELPA JPA. • Approval of MOU between Santa Ynez Valley Union High School District and Western University Governors

University. Personnel Approval of Custodian, Pending District Approval

• Brian Williams Approval of 2014/2015 Coaches, pending District Approval

• David Jackson, Cross Country Coach • Greg Gandolfo, JV Football Assistant

Approval of 2014/2015 Certificated Substitutes • Robert Komisar • Accept Letter of Resignation from Karen Gendusie, effective August 11, 2014 • Accept Letter of Resignation from Elysia Lewis, effective August 29, 2014

Curriculum and Instruction • Approval of New Course –AP Physics C-‐Mechanics • Approval of Rachel’s Challenge Program and School-‐wide Assembly: November 5, 2014 • 2014.2015 Out-‐ of -‐County FFA Field Trips

Student Matters 2014/2015 Out-‐ of -‐County Sporting Events

Action Agenda Approval of Resolution 2014-‐1015-‐2 Reserve Cap

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It was moved by Mr. Abello and seconded by Mrs. Burtness carried 3-‐0 (Mr. Owens and Mr. Swanitz absent) to approve the agenda as listed.

Mr. Porter Aye Mr. Abello Aye Mrs. Burtness Aye Board Matters Upcoming Board Meeting Dates All meetings are held at 6:00 pm, in the Santa Ynez Valley Union High School District Board Room.

• September 9, 2014 • October 21, 2014 • November 18, 2014 • December 9, 2014

Upcoming School Events • September 4 -‐Hispanic Parent Meeting • September 10 -‐Back to School night • September 12 -‐Principal’s Coffee • September 16 -‐OLA Fiesta • September 17 -‐Senior Parent Mtg. • September 19 -‐Luau • October 1 -‐Sophomore Parent Mtg. • October 10 -‐Principal’s Coffee • October 13 -‐Staff Development: No School • October 17 -‐Homecoming Parade • October 18 -‐Homecoming Dance • Nov. 14 -‐Principal’s Coffee

Adjournment Scott Cory Secretary to the Board of Education

Approved by the Board of Education September 9, 2014

_______________________________ Kyle Abello, Clerk

REASONABLE ACCOMMODATION FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in a meeting or function of the Santa Ynez Valley Union High School District may request assistance by contacting the District Office, 2975 E Hwy 246, Santa Ynez, CA 93460; telephone 805-‐688-‐6487, extension 3570; or fax 805-‐686-‐4454 at least 48 hours prior to the meeting.

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SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT

2004/2005 Payroll Recap 2014/15 Payroll Recap

August 2014

Salaries: 1XXX Certificated 446,082.78$ 2XXX Classified 156,637.58$ 5XXX Contracted Services 250.00$

Benefits:3101 STRS-Certificated 38,231.10$ 3102 STRS-Classified 80.67$ 3201 PERS-Certificated3202 PERS-Classified * 16287.593301 OASDI-Certificated3302 OASDI-Classified * 9,430.92$ 3303 Medicare-Certificated 6,030.95$ 3304 Medicare-Classified * 2,218.75$ 3401 Health/Welfare-Certificated 82,998.64$ 3402 Health/Welfare-Classified * 47,851.80$ 3501 Unemployment Insurance-Certificated 222.58$ 3502 Unemployment Insurance-Classified * 76.84$ 3601 Workers Comp-Certificated 7,631.09$ 3602 Workers Comp-Classified * 2,628.87$ 3701 Retiree Benefits-Certificated3702 Retiree Benefits-Classified3901 Contribution refund - Certificated

Monthly Total

( from report PAY610-01 )

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Santa Ynez Valley Union High School District Purchase Order Log 09/04/14

AUGUST 2014PO # DATE COST

(Est.) 205473 FIA - Staples 8/1/14 Wilson Technology $ 113.40 Google Chromecast HDMI streaming media

player for genius bar.205474 Limotta IT 8/1/14 Wilson Common Core $ 1,526.04 Three Dell sonicpoint N dual radio access

points for the robotics classroom and EP8 (for coverage in EP 5, 6 and 7).

205475 San Joaquin Co. Ed Office 8/4/14 Cypert Personnel $ 300.00 Edjoin online for 2014-2015.

205476 Jordano's 8/4/14 Litwiler Cafeteria $ 70,000.00 Open PO 2014-2015.

205477 El Rancho Market 8/4/14 Litwiler Cafeteria $ 500.00 Open PO 2014-2015.

205478 The Berryman Inc. 8/4/14 Litwiler Cafeteria $ 4,000.00 Open PO 2014-2015.

205479 P & R Paper 8/4/14 Litwiler Cafeteria $ 4,500.00 Open PO 2014-2015.

205480 SB Co. Environmental Health Dept. 8/12/14 Litwiler Cafeteria $ 400.00 Open PO 2014-2015 site inspections.

205481 Pinoli's Refrigeration 8/12/14 Litwiler Cafeteria $ 1,500.00 Open PO 2014-2015 for refrigeration and freezer repairs as needed.

205482 Flowers Baking Co. 8/12/14 Litwiler Cafeteria $ 5,000.00 Open PO 2014-2015.

205483 Dept. of Education Cashier's Office 8/12/14 Litwiler Cafeteria $ 3,400.00 Open PO 2014-2015.

205484 Heather Clement 8/12/14 Clement Agriculture $ 1,000.00 Open PO for science lab consumable supplies (Ag Earth and Vet science).

205489 Californians Dedicated to Ed Foundation 8/12/14 Clement Agriculture $ 600.00 STEM conference for Clement and Bishop on 9/21-23/14 in San Diego.

205490 Embassy Suites San Diego Downtown 8/12/14 Clement Agriculture $ 364.76 Hotel for STEM conference.

205491 Edna's Bakery 8/12/14 Litwiler Cafeteria $ 1,000.00 Open PO 2014-2015.

205492 Arbor Scientific 8/12/14 Smith Science $ 65.48 Eight acceleration cars for science.

205493 School Savers 8/12/14 Bixler Title l, Part A $ 13,952.57 One hundred calculators to be checked-out to Title I eligible students.

205494 Bio-Rad 8/12/14 Boyer Science $ 3,289.69 DNA electrophoresis lab set.

205495 Limotta IT 8/12/14 Wilson $ 1,943.96 Four Microsoft Surface 2's for use in the genius bar.

205496 Central Coast Lead Testing 8/13/14 Perez Deferred Maint $ 188.50 Lead test window frames in maintenance building.

205497 Apple Education Store 8/13/14 Wilson Technology $ 1,013.04 Two iPad air's for genius bar.

205498 Genevieve Bishop 8/13/14 Bishop Agriculture $ 400.00 Open PO for consummable science supplies.

205499 Microsoft Office 365 8/13/14 Wilson Technology $ 5,400.00 2013 Office 365 suite faculty licenses.

VENDOR REQUESTER DEPT. COMMENTS

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(Est.) VENDOR REQUESTER DEPT. COMMENTS

205500 Ricky Hernandez 8/13/14 Hernandez Library $ 600.00 Cell phone reimbursement 2014-15.

205501 Ventura Co. Office of Ed 8/13/14 Westfall $ 120.00 FRISK documentation model workshop for P. Haws on 10/22/14.

205502 WASC 8/13/14 Westfall School Site $ 820.00 Annual installment of accreditation 2014-2015.

205503 Callie Martin 8/13/14 Cypert Personnel $ 16.00 Reimbursement for fingerprints.

205504 Limotta IT 8/13/14 Wilson $ 2,089.96 Two Surface Pro 3's for network manager and technician.

205505 WASC 8/13/14 Cypert Refugio $ 820.00 Membership dues 2014-2015.

205506 Central Restaurant Products 8/13/14 Litwiler Cafeteria $ 5,841.64 True 3-section bottom mounted reach-in freezer (PG & E $600 rebate).

205507 Schools for Sound Finance 8/13/14 Cypert Superintendent $ 2,000.00 Membership dues 2014-2015.

205508 Reinfall Design 8/14/14 Coelho Refugio $ 349.00 Additional PE clothes for Refugio students (enrollment higher than anticipated).

205509 Carrot Top Industries, Inc. 8/21/14 Perez Grounds $ 137.80 One California and one U.S. flag.

205510 Emedco 8/21/14 Perez Operations $ 212.40 Girls, boys and women's restroom signs.

205511 FIA - Trend Enterprises Online 8/21/14 Cypert Refugio $ 55.81 Best buddies collections stickers.

205512 FIA - Castle Park Online 8/21/14 Cypert Refugio $ 36.08 Incentive charts.

205513 FIA - CSBA Online 8/21/14 Cypert Superintendent $ 109.20 Books on the Brown Act, Call to Order Blue Print for Great Board Meetings and School Finance Series.205514 Flinn Scientific 8/21/14 Nguyen Science $ 1,506.34 Science supplies.

205515 The Book Loft 8/21/14 Cathcart English $ 1,675.59 One hundred fifteen copies of "Their Eyes Were Watching God".

205516 The Spark Programs 8/21/14 Gunning Physical Education $ 214.92 Set 1 high school PE activity.

205517 The Book Loft 8/21/14 Connolly English $ 318.60 Paper back novels for english.

205518 Flinn Scientific 8/21/14 Smith Science $ 215.20 Twenty five visor goggles.

205519 FIA - Amazon Online 8/21/14 Cypert Refugio $ 433.31 School supplies.

205520 Los Padres Athletic League 8/21/14 Fredrickson Athletics $ 2,000.00 League dues 2014-2015.

205521 CIF State 8/21/14 Fredrickson Athletics $ 635.04 State dues $221.76 and legal/liability fees $413.28.

205522 CSMI 8/21/14 Fredrickson Athletics $ 250.00 Injury tracking software license.

205523 Naviance 8/21/14 Lageman Instruction $ 4,006.00 Subscription 2014.

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(Est.) VENDOR REQUESTER DEPT. COMMENTS

205524 UCSB Counselor Conference 8/21/14 Lageman Prof Dev Block Grant $ 150.00 Registration for D. Lageman, J. Morris & A. Gonzalez.

205525 SBCEO 8/21/14 Westfall Title l, Part A $ 600.00 ELA/ELD framework workshop on 9/9/14 for P. Kelly, J. Reck, C. Mullin, and M. Swanitz.

205526 Dept. of Justice 8/21/14 Cypert Personnel $ 1,000.00 Open PO 2014-2015 for fingerprints.

205527 Brian Williams 8/28/14 Cypert Personnel $ 16.00 Fingerprint reimbursement.

205528 Meredith Digital 8/28/14 Perez Warehouse $ 1,053.00 Five Sharp projector bulbs.

205529 Wares Direct Inc. 8/28/14 Litwiler Cafeteria $ 202.94 Six insulated pizza delivery bags.

205530 Liebert Cassidy Whitmore 8/28/14 Cypert Board $ 1,043.97 Personnel council employment relations membership for 2014-2015.

205531 Ranch House Designs, Inc. 8/28/14 Clement Agriculture $ 1,500.00 FFA banners.

205532 Flinn Scientific 8/28/14 Smith Science $ 165.52 Science supplies.

205533 Edulink Systems 8/28/14 $ 3,718.80 Intouch parent services contract from 9/8/14 to 9/7/15.

205534 Direct Image 8/28/14 Cypert Board $ 27.00 Name plate for Brooke Redell, student rep, for board meetings.

205535 netwarehouse.com 8/28/14 Wilson Technology $ 13,951.40 Thirty-four Samsung zero client units to be used to replace obsolete clients in science building lab S1A.

205536 Belluz Upholstery 8/28/14 Perez Maintenance $ 243.00 Seventy inch wide black out curtain for S1.

221008 Alta Dena Dairy 8/14/14 Litwiler Cafeteria $ 3,300.00 Open PO 2014-2015.

221009 SB Office of Education ROP 8/21/14 Croll Athletics $ 1,620.00 Medical supplies for athletics from Medco.

*205323 Home Depot 8/21/14 Perez Maintenance $ 8,545.96 PO increased by $1,542.96 for washer/dryer purchase.

* AMENDED PURCHASE ORDERS - Prior period or current month issue

7

$602,970.36

213,689.80$

816,660.16$

8

9110 -- Cash in County Treasury 3,142,910.43 (1,111,404.25) (1,050,790.42) 0.00 2,092,120.019130 -- Revolving Cash/Fiscal Agent 2,500.00 0.00 0.00 0.00 2,500.009200 -- Accounts Receivable 836,005.34 0.00 0.00 0.00 836,005.349310 -- Due from Other Funds 2,300.36 (2,300.36) (2,300.36) 0.00 0.009320 -- Stores 8,022.67 (8,022.67) (8,022.67) 0.00 0.009330 -- Prepaid Expenditures (Expenses) 16,518.85 (16,518.85) (16,518.85) 0.00 0.00

Total Assets 4,008,257.65 (1,138,246.13) (1,077,632.30) 0.00 2,930,625.35

9500 -- Accounts Payable (Current Liabilities) 96,161.52 0.00 0.00 0.00 96,161.529610 -- Due to Other Funds 12,873.19 (12,873.19) (12,873.19) 0.00 0.009650 -- Deferred Revenue 28,611.67 0.00 0.00 0.00 28,611.67

Total Liabilities 137,646.38 (12,873.19) (12,873.19) 0.00 124,773.19

Fund Balance (Beginning Balance/Actual) 3,870,611.27 0.00 0.00 0.00 2,805,852.16

9791 -- Net Beginning Balance 3,870,611.27 0.00 3,870,611.27 0.00 3,870,611.278010 -- Revenue Limit Sources 10,438,660.00 0.00 2,513.13 0.00 10,436,146.878100 -- Federal Revenue 145,900.00 0.00 0.00 0.00 145,900.008300 -- Other State Revenues 218,191.00 0.00 (51,708.00) 0.00 269,899.008600 -- Other Local Revenue 1,028,487.00 0.00 536,302.95 0.00 492,184.058980 -- Contributions 0.00 0.00 0.00 0.00 0.00

Total Revenues 11,831,238.00 0.00 487,108.08 0.00 11,344,129.92

1000 -- Certificated Personnel Salaries 4,596,409.00 446,082.78 519,050.72 0.00 4,077,358.282000 -- Classified Personnel Salaries 1,660,705.00 143,597.83 253,824.81 0.00 1,406,880.193000 -- Employee Benefits 1,989,471.00 206,698.06 349,429.91 0.00 1,640,041.094000 -- Books and Supplies 505,103.00 68,094.59 78,540.86 156,939.35 269,622.795000 -- Services and Other Operating Expenditures 1,285,694.00 194,843.87 234,614.56 797,012.41 254,067.036000 -- Capital Outlay 231,492.00 4,545.18 6,039.57 13,500.00 211,952.437000 -- Other Outgo & Transfers Out 1,280,394.00 61,510.63 110,366.76 0.00 1,170,027.24

Total Expenditures 11,549,268.00 1,125,372.94 1,551,867.19 967,451.76 9,029,949.05

Fund Balance (Budget/Actual) 4,152,581.27 0.00 2,805,852.16 0.00 0.00

Board Report

As of 8/31/2014

Beginning Bal/WrkBudget

Month-To-DateActual

Year-To-DateActual

Year-To-DateEncumbrances

Ending Bal/Remaining Bal

District 33 -- Santa Ynez Union High SchoolFund 01 -- General Fund

Selection Criteria: District = 33; Fund = 01,13,14,17,25,40,56,67 Filtered By: Agriculture Vocational Education; District Admin

SBCEO WebReports Data Refreshed:* 9/1/2014 5:18 AM Page 1 of 89

9110 -- Cash in County Treasury 14,080.84 (12,466.59) (693.02) 0.00 13,387.829130 -- Revolving Cash/Fiscal Agent 700.00 0.00 0.00 0.00 700.009200 -- Accounts Receivable 23,336.24 0.00 0.00 0.00 23,336.249310 -- Due from Other Funds 12,873.19 (12,873.19) (12,873.19) 0.00 0.009320 -- Stores 8,263.23 0.00 (8,263.23) 0.00 0.00

Total Assets 59,253.50 (25,339.78) (21,829.44) 0.00 37,424.06

9500 -- Accounts Payable (Current Liabilities) 2,790.27 0.00 0.00 0.00 2,790.279610 -- Due to Other Funds 47,500.00 (4,500.00) (4,500.00) 0.00 43,000.00

Total Liabilities 50,290.27 (4,500.00) (4,500.00) 0.00 45,790.27

Fund Balance (Beginning Balance/Actual) 8,963.23 0.00 0.00 0.00 (8,366.21)

9791 -- Net Beginning Balance 8,963.23 0.00 8,963.23 0.00 8,963.238100 -- Federal Revenue 107,662.00 0.00 11,318.79 0.00 96,343.218300 -- Other State Revenues 9,336.00 0.00 788.34 0.00 8,547.668600 -- Other Local Revenue 196,096.00 0.00 9,200.76 0.00 186,895.248910 -- Other Financing Sources 9,241.00 0.00 0.00 0.00 9,241.00

Total Revenues 322,335.00 0.00 21,307.89 0.00 301,027.11

2000 -- Classified Personnel Salaries 145,327.00 13,039.75 19,491.25 0.00 125,835.753000 -- Employee Benefits 62,716.00 6,991.74 7,217.74 0.00 55,498.264000 -- Books and Supplies 102,007.00 808.29 9,625.34 3,156.07 89,225.595000 -- Services and Other Operating Expenditures 6,585.00 0.00 2,303.00 0.00 4,282.006000 -- Capital Outlay 5,000.00 0.00 0.00 0.00 5,000.00

Total Expenditures 321,635.00 20,839.78 38,637.33 3,156.07 279,841.60

Fund Balance (Budget/Actual) 9,663.23 0.00 (8,366.21) 0.00 0.00

Board Report

As of 8/31/2014


Month-To-DateActual

Year-To-DateActual



District 33 -- Santa Ynez Union High SchoolFund 13 -- Cafeteria Special Revenue Fund



9110 -- Cash in County Treasury 281,682.97 (7,948.04) (47,344.79) 0.00 234,338.189200 -- Accounts Receivable 295.25 0.00 0.00 0.00 295.25

Total Assets 281,978.22 (7,948.04) (47,344.79) 0.00 234,633.43

9610 -- Due to Other Funds 2,300.36 (2,300.36) (2,300.36) 0.00 0.00Total Liabilities 2,300.36 (2,300.36) (2,300.36) 0.00 0.00

Fund Balance (Beginning Balance/Actual) 279,677.86 0.00 0.00 0.00 234,633.43

9791 -- Net Beginning Balance 279,677.86 0.00 279,677.86 0.00 279,677.868600 -- Other Local Revenue 600.00 0.00 295.25 0.00 304.758910 -- Other Financing Sources 40,000.00 0.00 0.00 0.00 40,000.00

Total Revenues 40,600.00 0.00 295.25 0.00 40,304.75

4000 -- Books and Supplies 4,000.00 5,647.68 5,647.68 0.00 (1,647.68)5000 -- Services and Other Operating Expenditures 26,000.00 0.00 0.00 0.00 26,000.006000 -- Capital Outlay 39,692.00 0.00 39,692.00 0.00 0.00

Total Expenditures 69,692.00 5,647.68 45,339.68 0.00 24,352.32

Fund Balance (Budget/Actual) 250,585.86 0.00 234,633.43 0.00 0.00

Board Report

As of 8/31/2014


Month-To-DateActual

Year-To-DateActual



District 33 -- Santa Ynez Union High SchoolFund 14 -- Deferred Maintenance Fund



9110 -- Cash in County Treasury 940,201.01 4,500.00 4,500.00 0.00 944,701.019310 -- Due from Other Funds 50,500.00 (4,500.00) (4,500.00) 0.00 46,000.00

Total Assets 990,701.01 0.00 0.00 0.00 990,701.01


9791 -- Net Beginning Balance 990,701.01 0.00 990,701.01 0.00 990,701.01Fund Balance (Budget/Actual) 990,701.01 0.00 990,701.01 0.00 0.00

Board Report

As of 8/31/2014


Month-To-DateActual

Year-To-DateActual



District 33 -- Santa Ynez Union High SchoolFund 17 -- Special Reserve Fund for Other than Capital Outlay Projects



9110 -- Cash in County Treasury 201,534.97 0.00 2,006.81 0.00 203,541.789200 -- Accounts Receivable 189.89 0.00 0.00 0.00 189.89

Total Assets 201,724.86 0.00 2,006.81 0.00 203,731.67


9791 -- Net Beginning Balance 201,724.86 0.00 201,724.86 0.00 201,724.868600 -- Other Local Revenue 69,588.00 0.00 2,006.81 0.00 67,581.19

Total Revenues 69,588.00 0.00 2,006.81 0.00 67,581.19

5000 -- Services and Other Operating Expenditures 2,080.00 0.00 0.00 0.00 2,080.00Total Expenditures 2,080.00 0.00 0.00 0.00 2,080.00


Board Report

As of 8/31/2014


Month-To-DateActual

Year-To-DateActual



District 33 -- Santa Ynez Union High SchoolFund 25 -- Capital Facilities Fund



9110 -- Cash in County Treasury 98,442.98 0.00 (98,442.98) 0.00 0.009200 -- Accounts Receivable 100.85 0.00 0.00 0.00 100.85

Total Assets 98,543.83 0.00 (98,442.98) 0.00 100.85

Fund Balance (Beginning Balance/Actual) 98,543.83 0.00 0.00 0.00 100.85

9791 -- Net Beginning Balance 98,543.83 0.00 98,543.83 0.00 98,543.838600 -- Other Local Revenue 250.00 0.00 100.85 0.00 149.158910 -- Other Financing Sources 195,805.00 0.00 48,856.13 0.00 146,948.87

Total Revenues 196,055.00 0.00 48,956.98 0.00 147,098.02

7000 -- Other Outgo & Transfers Out 294,801.00 0.00 147,399.96 147,399.96 1.08Total Expenditures 294,801.00 0.00 147,399.96 147,399.96 1.08

Fund Balance (Budget/Actual) (202.17) 0.00 100.85 0.00 0.00

Board Report

As of 8/31/2014


Month-To-DateActual

Year-To-DateActual



District 33 -- Santa Ynez Union High SchoolFund 40 -- Special Reserve Fund for Capital Outlay Projects



9110 -- Cash in County Treasury 410.64 0.00 0.42 0.00 411.069130 -- Revolving Cash/Fiscal Agent 304,225.00 0.00 0.00 0.00 304,225.009200 -- Accounts Receivable 0.42 0.00 0.00 0.00 0.42

Total Assets 304,636.06 0.00 0.42 0.00 304,636.48

9610 -- Due to Other Funds 3,000.00 0.00 0.00 0.00 3,000.00Total Liabilities 3,000.00 0.00 0.00 0.00 3,000.00


9791 -- Net Beginning Balance 301,636.06 0.00 301,636.06 0.00 301,636.068600 -- Other Local Revenue 4.00 0.00 0.42 0.00 3.588910 -- Other Financing Sources 303,022.00 61,510.63 61,510.63 0.00 241,511.37

Total Revenues 303,026.00 61,510.63 61,511.05 0.00 241,514.95

7000 -- Other Outgo & Transfers Out 303,022.00 61,510.63 61,510.63 241,511.37 0.00Total Expenditures 303,022.00 61,510.63 61,510.63 241,511.37 0.00


Board Report

As of 8/31/2014


Month-To-DateActual

Year-To-DateActual



District 33 -- Santa Ynez Union High SchoolFund 56 -- Debt Service Fund



9110 -- Cash in County Treasury 352,495.36 (123,643.00) (232,783.60) 0.00 119,711.76Total Assets 352,495.36 (123,643.00) (232,783.60) 0.00 119,711.76

9500 -- Accounts Payable (Current Liabilities) 352,495.36 (123,643.00) (232,783.60) 0.00 119,711.76Total Liabilities 352,495.36 (123,643.00) (232,783.60) 0.00 119,711.76

Fund Balance (Beginning Balance/Actual) 0.00 0.00 0.00 0.00 0.00

Board Report

As of 8/31/2014


Month-To-DateActual

Year-To-DateActual



District 33 -- Santa Ynez Union High SchoolFund 67 -- Self Insurance Fund #1



Santa Ynez Valley Union High School District Travel Claim Log

AUGUST 2014TC # DATE TOTAL COST

(Est.) 050010 Danielle Lageman 8/5/13 Lageman AVID $ 448.36

060001 Danielle Lageman 8/7/14 Lageman Guidance (Avid) $ 1,162.81

060002 Nicole Evenson 8/7/14 Evenson Fiscal $ 29.40







060009 Heather Clement 8/25/14 Clement Agriculture-Perkins $ 179.00

060010 Genevieve Bishop 8/25/14 Bishop Agriculture-Perkins $ 101.00

060011 Suzzanne Phipps 8/25/14 Phipps Math $ 140.00

060012 Shelly Taylor 8/25/14 Taylor Math $ 140.00

060013 Jennifer Rasmussen 8/26/14 Rasmussen Avid $ 1,170.79

060014 Alfonso Gonzalez 8/26/14 Gonzalez Guidance $ 293.84

EMPLOYEE REQUESTER DEPT.

17

09/02/14

Avid Summer Institute, San Diego 8/4-8/7/13.

Avid Summer Institute, San Diego 7/29 to 8/1/14.Escape position and assignment entry-training on 7/17/14 @ SBCEO.

Escape Accounts Receivable training on 9/16/14 @ SBCEO.Escape HR Employee Management training on 9/30/14 @ SBCEO.Escape Benefit & Employee Payroll Setup training on 10/14-15/14 @ SBCEO.

Escape Purchasing & Fixed Assets training on 10/30/14 @ SBCEO.Escape Accounts Payable training on 11/17/14 @ SBCEO.Escape Pay Compare training on 11/18/14 @ SBCEO.STEM conference on 9/21-23/14 in San Diego.STEM conference on 9/21-23/14 in San Diego.Carnegie training at Carmel Unified on 8/5-6/14.Carnegie training at Carmel Unified on 8/5-6/14.Avid summer institute on 7/30-8/1/14 in San Diego.Get Focused-Stay Focused Institute on 7/20-22/14 at the LA Airport Marriott.

COMMENTS

18

09/04/14

Avid Summer Institute, San Diego 8/4-8/7/13.

Avid Summer Institute, San Diego 7/29 to 8/1/14.Escape position and assignment entry-training on 7/17/14 @ SBCEO.

Escape Accounts Receivable training on 9/16/14 @ SBCEO.Escape HR Employee Management training on 9/30/14 @ SBCEO.Escape Benefit & Employee Payroll Setup training on 10/14-15/14 @ SBCEO.

Escape Purchasing & Fixed Assets training on 10/30/14 @ SBCEO.Escape Accounts Payable training on 11/17/14 @ SBCEO.Escape Pay Compare training on 11/18/14 @ SBCEO.STEM conference on 9/21-23/14 in San Diego.STEM conference on 9/21-23/14 in San Diego.Carnegie training at Carmel Unified on 8/5-6/14.Carnegie training at Carmel Unified on 8/5-6/14.Avid summer institute on 7/30-8/1/14 in San Diego.Get Focused-Stay Focused Institute on 7/20-22/14 at the LA Airport Marriott.

COMMENTS

31

SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: Approval of Agreement between the Santa Ynez Valley Union High School district and WestEd Consent Agenda: __√___ Background This continuing agreement between the District and WestEd (Cal-SCHLS Regional Center) allows the site administration to administer the California Healthy Kids survey online for 9th and 11th grade students. The cost of this service is provided by a state Tobacco Use Prevention Education (TUPE) grant, covering the $0.30/student fee. The data from the CHKS is used annually to inform the site administration about alcohol and drug use in the local community and in the high school population Intervention programs are then refined to meet the ongoing needs of our student population and to provide drug and alcohol education programs. Alternatives 1. Approve the agreement between SYVUHSD and WestEd. 2. Do not approve the agreement between SYVUHSD and WestEd. Fiscal Impact Funding Source: TUPE Grant (not to exceed $300) Recommendation (For Action/Consent items only) That the Board of Education approves the agreement between the Santa Ynez Valley Union High School District and WestEd. Respectfully submitted, Scott Cory, Superintendent Prepared by: Mark Swanitz, Principal

Attachment(s)? X Yes (if so, please attach) No PowerPoint Overhead Consultant

32

» · 1 · » CAL-SCHLS GUIDELINES & FEES FOR SURVEY ADMINISTRATION

GUIDELINES FOR SURVEY ADMINISTRATION, 2014–15

As part of our continuing efforts to respond to the needs of California students, schools, and families, several major innovations in the California Healthy Kids Survey (CHKS) and the California School Climate Survey (CSCS) for staff have recently occurred.

» We provided printed reports with tables for the CSCS and supplementary CHKS/CSCS, featuring migrant education status, special education status, and race/ethnicity of respondents.

» We created a companion California School Parent Survey (CSPS), available in online and print versions in fall 2010.

» We assembled the student, staff, and parent surveys into a comprehensive, integrated data system called the California School Climate, Health, and Learning Survey System (Cal–SCHLS), which has its own website (www.cal–schls.wested.org).

With the ending of Title IV funding, districts are no longer required to administer the CHKS/CSCS every two years to be in compliance with No Child Left Behind (unless they have carryover funding). However, CDE is strongly encouraging districts to continue to administer the surveys at least once every two years, as explained in the following, in Exhibit 1: Why Continue Survey Participation?

Because of the importance of collecting consistent, comparable, and accurate data, there will still be minimum requirements of any schools/districts wanting to use the Cal–SCHLS system. In order to help defray the cost of survey administration, CDE has implemented two new strategies:

1. The minimum grade–level requirement of the CHKS has been reduced to grades seven and nine, to provide data to guide prevention efforts. Although districts may also do other grades, if a district is administering beyond ninth grade in a high school, it is required that eleventh grade be included in order to preserve data comparability with past surveys.

2. An online, secondary–level version of the CHKS Core module has been created to reduce the costs of survey administration and photocopying of instruments.

Exhibit 2: Survey Administration Costs — describes the pricing structure for the three surveys. Each survey can be administered independently, but there are cost savings for administering more than one.

» If the CHKS is administered to students, the CSCS for staff is included in the fee.

» If the CSCS is administered to staff, the CHKS for students is included in the fee.

» The CSCS can be administered as a standalone for only $180, if the staff sample remains unchanged from its previous administration.

33


EXHIBIT 1: WHY CONTINUE SURVEY PARTICIPATION?

» It is still required of districts with current Tobacco Use and Prevention Education (TUPE) grants and for Title IV districts with carryover funds.

» The data provided are essential for understanding the school climate and factors that are learning barriers to guide school improvement decision–making and turning around low performing schools.

» The CHKS provides data on a school’s most vulnerable populations — data that are unavailable from any other source. These data can be used to identify and understand the needs of a very wide spectrum of students. For example, migrant youth, foster youth, students who do not feel connected to school and are at high risk of truancy or dropping out, students who experience bullying, poor mental health, or substance use, have participated in, or been a victim of violence at school or gangs, or who are struggling academically are all represented by the data gathered by the CHKS.

» The staff and parent surveys identify factors related to teacher retention and parent/community involvement.

» The staff survey provides data to guide improvement of special education programs unavailable from any other source.

» Cal–SCHLS is a cost effective means to collect other needed data. All three of the surveys can be customized to collect data on any other subject of interest to local schools/communities.

» Schools/communities will continue to need the data to justify their needs and build their arguments in applying for state, federal, and even private foundation grants. One of the most positive effects of the CHKS reported by schools/communities for the past year has been the critical role CHKS data have played in winning funding for special programs.

» Parents have come to rely on the publicly posted results.

34


EXHIBIT 2: SURVEY ADMINISTRATION COSTS, 2014–15

PRICING FOR WITHIN CALIFORNIA

CALIFORNIA HEALTHY KIDS SURVEY (CHKS)

CALIFORNIA STAFF SCHOOL CLIMATE SURVEY (CSCS)

CALIFORNIA SCHOOL PARENT SURVEY (CSPS)

ENROLLMENT OF 600 OR FEWER

STUDENTS

$180 fixed fee (no per student breakdown)

Free when administered with CHKS

–or–

$180 fixed fee when administered as a stand alone survey

$100 fixed fee (includes printing costs) when administered with the CHKS

–or–


ENROLLMENT OVER 600 STUDENTS

$0.30 per student (census or sampled)

Free when administered with CHKS

–or–


$300 base price

+ $0.15 printing fee per ordered paper survey

+ $0.30 processing fee per returned completed survey

» Price includes district–level report (CHKS/CSCS/CSPS).

» Price includes Core and Series 1 No Cost Supplemental Modules (CHKS).

» Series 2 Low Cost Supplemental Modules are $100 per module (CHKS).

» Individual school–level reports are $50 per site (CHKS/CSCS/CSPS).

» For cost estimate regarding Custom Modules/Services (e.g., adding questions, special reports, etc.), call your Regional Center for more information at 888.841.7536.

35


EXHIBIT 2: SURVEY ADMINISTRATION COSTS, 2014–15 (CONT.)

PRICING FOR OUTSIDE CALIFORNIA

CALIFORNIA HEALTHY KIDS SURVEY (CHKS)

CALIFORNIA STAFF SCHOOL CLIMATE SURVEY (CSCS)

CALIFORNIA SCHOOL PARENT SURVEY (CSPS)

ENROLLMENT OF 600 OR FEWER

STUDENTS

$250 fixed fee (no per student breakdown)

$250 fixed fee$250 fixed fee when administered as a stand alone survey

ENROLLMENT OVER 600 STUDENTS

$1.50 per student (census or sampled)

$200 per hour to set up schools in system

$500 base price

+ $0.15 printing fee per ordered paper survey

+ $0.30 processing fee per returned completed survey

DISTRICT LEVEL REPORTS

$100 Elementary Core

$100 MS & HS CoreIncluded in above fees Included in above fees

SUPPLEMENTAL MODULES

$200 per module N/A N/A

CUSTOM MODULE $200 per hour $200 per hour $200 per hour

» For more information please call the Cal–SCHLS Los Alamitos Office at 888.841.7536.

36

SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: Approval of Engagement Letter with Vavrinek, Trine, Day & Co., LLP for Completion of Santa

Ynez Valley Union High School Building Corporation’s June 30, 2014 Federal and California exempt organization income tax returns

Consent Agenda: __X__ Background The Santa Ynez Valley Union High School Building Corporation is active and is the non-profit organization used to finance the 2007 Certificates of Participation and the 2009 Municipal Lease. The Santa Ynez Valley Union High School Building Corporation is classified as an exempt organization, and is required to submit Federal and California exempt organization income tax returns. The District has historically contracted the completion of these returns out to Vavrinek, Trine, Day & Co., LLP. The attached engagement letter represents the scope of work performed by Vavrinek, Trine, Day & Co., LLP, the responsibilities of the District, and the fee for providing this service. The 2014-15 fee for this service is $425.00. This service is budgeted for annually and is included in the 2014-15 Adopted Budget for Santa Ynez Valley Union High School District. Fiscal Impact $425.00 Funding Source: Unrestricted General Fund Recommendation (For Action/Consent items only) Approve the engagement letter with Vavrinek, Trine, Day, & Co., LLP for preparation of the June 30, 2014 Federal and California exempt organization income tax returns. Respectfully submitted, Scott Cory Superintendent Prepared by: Nicole Evenson


37

140483

August 18, 2014

Nicole EvensonSanta Ynez Valley Union High School DistrictSchool Building CorporationP.O. Box 398Santa Ynez, California 93460

Dear Nicole:

The purpose of this letter is to confirm our understanding of the terms and objectives of our engagement and thenature and limitation of the services we will provide.

We will prepare Santa Ynez Valley Union High School District School Building Corporation's Federal andCalifornia exempt organization income tax returns for the year ended June 30, 2014 from information you furnishus. We will also prepare estimated tax vouchers for 2014 if required. We will not audit or otherwise verify thedata you submit, although we may ask you to clarify some of it or furnish us with additional data.

By your signature below you agree it is your responsibility to maintain, in your records, the documentationnecessary to support the data used in preparing your tax returns, including but not limited to the auto, travel,entertainment, and related expenses and the required documents to support charitable contributions. If you haveany questions as to the type of records required, please ask us for advice in that regard. It is also yourresponsibility to carefully examine and approve your completed tax returns before signing and transmitting themto the tax authorities. We are not responsible for the disallowance of doubtful deductions or inadequatelysupported documentation, nor for resulting taxes, penalties, and interest.

We will use our judgment to resolve questions in your favor where a tax law is unclear if there is a reasonablejustification for doing so. Whenever we are aware that a possibly applicable tax law is unclear or that there areconflicting interpretations of the law by authorities (e.g., tax agencies and courts), we will explain the possiblepositions that may be taken on your return. We will follow whatever position you request so long as it isconsistent with the codes and regulations and interpretations that have been promulgated. If the IRS should latercontest the position taken, there may be an assessment of additional tax plus interest and penalties. We assume noliability for any such additional penalties or assessments.

If we are asked to disclose any privileged communication, unless we are required to disclose the communicationby law, we will not provide such disclosure until you have had an opportunity to argue that the communication isprivileged. You agree to pay any and all reasonable expenses that we incur, including legal fees, that are a resultof attempts to protect any communication as privileged.

Vavrinek, Trine, Day & Co., LLPCertified Public Accountants

V A L U E T H E D I F F E R E N C E

F R E S N O L A G U N A H I L L S P A L O A L T O P L E A S A N T O N R A N C H O C U C A M O N G A R I V E R S I D E S A C R A M E N T O

8270 Aspen Street Rancho Cucamonga, CA 91730 Tel: 909.466.4410 Fax: 909.466.4431 www.vtdcpa.com

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Santa Ynez Valley Union High School DistrictAugust 18, 2014Page 2

140483

It is our policy to keep records related to this engagement for seven years. However, VTD does not keep anyoriginal client records, so we will return those to you at the completion of the services rendered under thisengagement. When records are returned to you, it is your responsibility to retain and protect your records forpossible future use, including potential examination by any government or regulatory agencies.

It is our firm's policy to retain copies of your tax returns for seven years, after which they will be destroyed.

We estimate that our fees for these services will be $425. The fee estimate is based on anticipate cooperationfrom your personnel and the assumption that unexpected circumstances will not be encountered during the weekperformed. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimatebefore we incur the additional costs. Our invoices for these fees will be rendered each month as work progressesand are payable on presentation.

If any dispute arises among the parties, they agree to try first in good faith to settle the dispute by mediationadministered by the American Arbitration Association (AAA) under its Rules for Professional Accounting andRelated Services Disputes. All unresolved disputes shall then be decided by final binding arbitration inaccordance with the Rules for Professional Accounting and Related Services Dispute of the AAA. Fees chargedby any mediators, arbitrators, or the AAA shall be shared equally by all parties. IN AGREEING TOARBITRATION, WE BOTH ACKNOWLEDGE THAT IN THE EVENT OF A DISPUTE, EACH OF US ISGIVING UP THE RIGHT TO HAVE THE DISPUTE DECIDED IN A COURT OF LAW BEFORE A JUDGEOR JURY AND INSTEAD WE ARE ACCEPTING THE USE OF ARBITRATION FOR RESOLUTION.

If this letter is in accordance with your understanding, please acknowledge approval of the agreement bysigning this letter and returning it to us.

In the event of an examination, or other contact by taxing authorities we are available to represent you. Fees forthese services will be in addition to the fees charged for the preparation of your tax returns.

Our firm must electronically transmit your returns to the taxing authorities rather than you. We will provide you apaper copy of the income tax returns for your review prior to electronic transmission. After you have reviewedthe returns, you must provide us with signed authorizations indicating that you have reviewed the return and that,to the best of your knowledge, you feel it is correct. We cannot transmit the returns to the taxing authorities untilwe have the signed authorization. Therefore, if you have not provided our firm with your signed authorizationsby the due date we will place your return on extension, even though it might already have been completed. In thatevent, you will be responsible for ensuring that any payment due with the extensions is timely sent to theappropriate taxing authorities. You will also be responsible for any additional costs our firm incurs arising fromthe extension preparation.

Additionally, please note that all tax payment due dates remain the same even if your return is e-filed. You mustensure that your payment of any tax balance due is timely remitted on or before the due date. There are options topay your balance due using electronic funds withdrawal or by mail. If you choose to pay the balance due by mail,payment must be postmarked on or before the due date to avoid penalties.

39

Santa Ynez Valley Union High School DistrictAugust 18, 2014Page 3

140483

Vavrinek, Trine, Day & Co., LLP has owners that are not licensed as certified public accountants, as permittedunder Section 5079 of the California Business and Professions Code. It is not anticipated that any of the non-licensee owners will be performing services on this engagement.

We appreciate the opportunity to serve you and trust that our association will be a long and pleasant one.

Vavrinek, Trine, Day & Co., LLP

Approved:

By:

Entity:

Date:

40

SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: Approval of Engagement Letter with Vavrinek, Trine, Day & Co., LLP for Completion of Santa Ynez Valley Union High School Building Corporation’s 2013-14 State Controller Special Districts Report Consent Agenda: __X__ Background Special Districts are required annually to submit a Financial Transactions Report to the State Controller (Government Code Section 53891) within 110 days when electronically filed after the close of the district’s fiscal year. The Santa Ynez Valley Union High School Building Corporation is active and is the non-profit organization used to finance the 2007 Certificates of Participation and the 2009 Municipal Lease. The Santa Ynez Valley Union High School Building Corporation is classified as a Special District, and as such, the District must submit the State Controller’s Financial Transaction Report in the format prescribed by the State Controller. The District has historically contracted the completion of this report out to Vavrinek, Trine, Day & Co., LLP. The attached engagement letter represents the scope of work performed by Vavrinek, Trine, Day & Co., LLP, the responsibilities of the District, and the fee for providing this service. The 2013-14 fee for this service is $425.00. This service is budgeted for annually and is included in the 2014-15 Adopted Budget for Santa Ynez Valley Union High School District. Fiscal Impact $425.00 Funding Source: Unrestricted General Fund Recommendation (For Action/Consent items only) Approve the engagement letter with Vavrinek, Trine, Day, & Co., LLP for preparation of the 2013-2014 State Controller’s Special Districts Financial Transaction Report. Respectfully submitted, Scott Cory Superintendent Prepared by: Nicole Evenson


41

140482

August 18, 2014

Nicole EvensonSanta Ynez Valley Union High School DistrictSchool Building CorporationP.O. Box 398Santa Ynez, California 93460

Dear Nicole:

This letter is to confirm our understanding of the terms and objectives of our engagement and the natureand limitations of the services we will provide.

We will perform the following services:

We will compile, from information you provide, the Special Districts Financial Transaction Report(SDFTR) that includes year-end balance sheets and the related statements of income, retained earnings,and other related information in the form described by the State Controller from the year endedJune 30, 2014, and issue accountant's reports thereon in accordance with Statements on Standards forAccounting and Review services issued by the American Institute of Certified Public Accountants. As aresult of the filing instructions management has elected to omit substantially all of the disclosuresrequired by accounting principles generally accepted in the United States of America.

You are responsible for:

a. The preparation and fair presentation of the SDFTR in accordance with the prescribed format ofthe State Controller.

b. Designing, implementing, and maintaining internal control relevant to the preparation and fairpresentation of the SDFTR.

c. Preventing and detecting fraud.d. Identifying and ensuring that the District complies with the laws and regulations applicable to its

activities.e. The selection and application of accounting principles.f. Making all financial records and related information available to us and for the accuracy and

completeness of that information.

Vavrinek, Trine, Day & Co., LLPCertified Public Accountants

V A L U E T H E D I F F E R E N C E

F R E S N O L A G U N A H I L L S P A L O A L T O P L E A S A N T O N R A N C H O C U C A M O N G A R I V E R S I D E S A C R A M E N T O

8270 Aspen Street Rancho Cucamonga, CA 91730 Tel: 909.466.4410 Fax: 909.466.4431 www.vtdcpa.com

42

Santa Ynez Valley Union High School DistrictSchool Building Corporation

Page 2

140482

We will conduct our compilation in accordance with Statements on Standards for Accounting and ReviewServices issued by the American Institute of Certified Public Accountants.

A compilation differs significantly from a review or an audit of financial statements. A compilation doesnot contemplate performing inquiry, analytical procedures, or other procedures performed in a review.Additionally, a compilation does not contemplate obtaining an understanding of the District's internalcontrol; assessing fraud risk; testing accounting records by obtaining sufficient appropriate audit evidencethrough inspection, observation, confirmation, or the examination of source documents (for example,cancelled checks or bank images); or other procedures ordinarily performed in an audit. Accordingly, wewill not express an opinion or provide any assurance regarding the financial statements being compiled.

Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts. However, we will informthe appropriate level of management of any material errors, and of any evidence or information thatcomes to our attention during the performance of our compilation procedures that fraud may haveoccurred. In addition, we will inform you of any evidence or information that comes to our attentionduring the performance of our compilation procedures regarding illegal acts that may have occurred,unless they are clearly inconsequential. We have no responsibility to identify and communicatedeficiencies in your internal control as part of this engagement.

If, for any reason, we were unable to complete the compilations of your SDFTR, we will not issue reportson such statements as a result of this engagement.

You are responsible for making all management decisions and performing all management functions andfor designating an individual who possesses suitable skill, knowledge, or experience to oversee anybookkeeping services, tax services, or other services we provide. In addition, you are responsible forevaluation the adequacy and results of the services performed and accepting responsibility for suchservices.

Jeffrey A. Carter is the engagement partner and is responsible for supervising the engagement and signingthe report or authorizing another individual to sign it.

We estimate that our fees for these services will be $425 for the compilation. The fee estimate is basedon anticipate cooperation from your personnel and the assumption that unexpected circumstances will notbe encountered during the week performed. If significant additional time is necessary, we will discuss itwith you and arrive at a new fee estimate before we incur the additional costs. Our invoices for these feeswill be rendered each month as work progresses and are payable on presentation.

Vavrinek, Trine, Day & Co., LLP has owners that are not licensed as certified public accountants aspermitted under Section 5079 of the California Business and Professions Code. It is not anticipated thatany of the non-license owners will be performing audit services for the District.

43

Santa Ynez Valley Union High School DistrictSchool Building Corporation

Page 3

140482

We appreciate the opportunity to be of service to you and believe this letter accurately summarizes thesignificant terms of our engagement. If you have any questions, regarding this engagement, pleasecontact Jeffrey Carter at (909) 466-4410. If you agree with the terms of our engagement as described inthis letter, please sign below and return to us in the enclosed envelope, and keep the enclosed copy foryour records.

Very truly yours,

Jeffrey A. Carter, Partnerof VAVRINEK, TRINE, DAY & CO., LLP

JAC/sab

Agreed to by:

Signature:

Print Name:

Print Title:

Date:

For the Santa Ynez Valley Union High School District Building Corporation.

44

SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: Board of Education From: Scott, Cory Superintendent Subject: Approval Teacher Induction Memorandum of Understanding between Santa Barbara County

Education Office and Santa Ynez Valley Union High School District Consent Agenda: __X___ Background This is an agreement with the Santa Barbara County Education Office for the purpose of the Teacher Induction Program. First and Second year teachers are required to participate in this program to clear their credential Fiscal Impact Funding Source: General Fund ($50.00 per applicant) Recommendation That the Board of Education approves the Teacher Induction MOU between Santa Barbara County Education Office and Santa Ynez Valley Union High School District. Respectfully submitted, Superintendent Prepared by: Laura Cypert


45

SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: Approval of Contract between the Santa Ynez Valley Union High School District and Liebert

Cassidy Whitmore. Consent Agenda: __X___ Background This is an ongoing partnership with the Liebert Cassidy Whitmore and the Santa Barbara Legal Consortium, which is a membership of small and mid-sized school districts in Santa Barbara County. As a member of the legal consortium, the Santa Ynez Valley Union High School District receives modest legal services and professional development related to personnel law at a discounted rate. Fiscal Impact Funding Source: General Fund ($5,855.00) Recommendation That the Board of Education approves the contract between the Santa Ynez Valley Union High School District and Liebert Cassidy Whitmore Respectfully submitted, Superintendent Prepared by: Laura Cypert


49

SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9th, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: Approval of Registrar Job Description and Salary Schedule Consent Agenda: __X___ Background Due to a resignation by an employee in the Guidance Department there is now an opportunity to create a new job description that best meets the needs of that office. The attached job description reflects these needs with the new title of Registrar. This requires board approval prior to opening the position and beginning the hiring process. The salary for this position will remain the same as the Guidance Technician position that was vacated and thus results in no extra expense to the district. Fiscal Impact Cost Neutral Funding Source Unrestricted General Fund Schedule: Step 1: $ 30,696 (Annual base salary) Step 2: $ 32,361 Step 3: $ 34,113 Step 4: $ 35,962 Step 5 $ 37,910 Step 6: $ 39,956 Recommendation That the Board of Education approves the job description and salary schedule for the position of Registrar. Respectfully submitted, Superintendent Prepared by: Scott Cory


56

SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT CLASS TITLE: REGISTRAR BASIC FUNCTION: Under the direction of the principal, establish and maintain the cumulative academic records and transcripts of district students, including enrolling students and verifying residency documentation, and perform a variety of technical and clerical duties in support of the guidance office. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES:

Establish and maintain cumulative records and transcripts for District students. Act as custodian of student records and provide copies to appropriate personnel including institutions of hiring education as requested and required; assess and collect fees as necessary. Verify enrollment or graduation status for various outside agencies as necessary.

Enroll new students according to established procedures including verifying enrollment eligibility. Withdraw students according to established procedures.

Communicate with students, parents, and District personnel and outside agencies to exchange information and resolve issues or concerns; request student information from other schools as necessary. Keep student data current by inputting new or revised information related to records maintained in the student information system.

Compile information and prepare and maintain a variety of records and reports related, but not limited to, student information, office activities, schedules, grades, academic eligibility, and others as requested or required; maintain confidentiality of sensitive and privileged information.

Initiate and answer phone calls; screen and route phone calls; greet the public; provide information regarding admissions and records policies and procedures to outside agencies, students and parents; respond to inquiries and provide technical information related to school programs, schedules, activities, policies, and procedures.

Maintain a variety of logs, records, and files related to the guidance office; sort, classify and file materials in alpha, numeric or other established sequence.

Assist with the organization of and/or coordinate various mandatory and voluntary testing programs.

Coordinate the local scholarship program including communicating with all stakeholders, publishing the scholarship handbook, and coordinating the annual Senior Awards Night.

Assist with the coordination of graduation activities including, but not limited to, verifying the graduation status for each senior, ordering diplomas, and publishing the commencement program.

Prepare and organize the summer mailer registration packet and coordinate summer registration days.

Perform a variety of technical and clerical duties in support of administration and the guidance

57

Registrar - Continued Page 2 office; assist in planning, scheduling, planning and preparing for events.

Type letters, memoranda, forms, applications, handbooks, newsletters and other materials from straight copy, rough drafts or oral instructions; review and proofread documents for accuracy and completeness.

Maintain supply and material inventory of assigned area as required; order, receive and distribute materials, equipment and supplies as directed.

Translate oral and written communications as assigned by the position.

Attend assigned meetings and conferences.

OTHER DUTIES:

Train and provide work direction and guidance to student assistants as directed.

Perform other related duties as assigned.

KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Guidance office policies and objectives. Modern office practices, procedures and equipment. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Correct English usage, grammar, spelling, punctuation and vocabulary. Operation of a computer and assigned software. Record-keeping and report preparation techniques. Telephone techniques and etiquette. ABILITY TO: Perform a variety of technical and clerical duties in support of the guidance office. Prepare and maintain a variety of manual and automated records and reports for the guidance office. Read, interpret, apply and explain rules, regulations, policies and procedures. Learn District organization, operations, policies and objectives. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Operate a variety of common office equipment including a computer and assigned software. Maintain records and prepare reports. Work independently with little direction. Work confidentially with discretion. Understand and follow oral and written instructions. Answer telephones and greet the public courteously. Type or input data at an acceptable rate of speed. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and two years responsible clerical experience working in a school setting and/or college-level coursework in a related field.

58

Registrar - Continued Page 3 SALARY: $30,696-39,965 WORKING CONDITIONS: ENVIRONMENT: Office environment. Constant interruptions. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Hearing and speaking to exchange information in person or on the telephone. Seeing to read a variety of materials. Sitting or standing for extended periods of time. Bending at the waist, kneeling or crouching to file or retrieve materials.

59

SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT

Date: September 9th, 2014 To: Board of Education From: Scott Cory Subject: Approval of SYVUHSD Management Initial Bargaining Proposal Consent Agenda: X Background In accordance with collective bargaining laws under which the District negotiates with employees, the District is required to post its initial proposal during two consecutive public meetings. Proposals from the District, the Santa Ynez Valley Union High School District Faculty Association, Classified Management and Classified Employees are being submitted for your approval. See attachments with this board report. Plan The District, in cooperation with the Santa Ynez Valley Union High School District Faculty Association, Classified Management and Classified Employees, will approach this year’s negotiations using a collaborative model. This model has been successfully used by the District and the three bargaining groups in previous years. Fiscal Impact The fiscal impact of the 2014-2015 negotiations is unknown at this time. Recommendation That the Board of Education accepts the initial District, Santa Ynez Valley Union High School District Faculty Association, Classified Management and Classified Employees Faculty Association bargaining proposals. Respectfully submitted, Superintendent Prepared by: Paul Turnbull


60

To: SYVUHSD Superintendent Cory From: Faculty Assn – Chip Fenenga Re: Negotiations 2014 - 2015 The Faculty Assn would formally like to start negotiations for the 2014 school year. We appreciated the good faith that has happened the last years and hope this continues. Respectfully, these are the issues we have already broached with Superintendent Cory:

1) Addition of position or stipend for Robotics 2) Addition or stipend for Spanish Language work for Senor Gonzales 3) Hourly wage increase from $25 to ? 4) Change is salary schedule for teachers teaching a 6th assignment from current 1/5

to ? 5) Change in contract language for discretionary leave to no reason needed on

district leave request form 6) Maintenance of medical 7) Increase on the salary schedule 8) Possible addition of vision care to benefits

This just formalizes the issues and hopefully allows for the district to look at costs and see what is possible. Thank You, Chip Fenenga Faculty Assn President

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July 29, 2014 TO: Santa Ynez Valley Union High School District Board of Education FROM: Santa Ynez Valley Union High School District Classified Management Employees SUBJECT: 2014-2015 Opening Negotiations Salary: Classified Management respectfully requests a 5% salary increase, matching a neighboring Districts agreement. Salary increase to be on schedule. Management requests an additional 2 steps of increase to align with the classified group which has 6 steps. Health: Classified Management would like the Board to continue covering the health and dental premiums including any increase over the current cap of $11,628 level per employee up to 100%. Management would like the cap to be raised to current premium as this is a repetitive Topic every year. Longevity Classified Management requests the use of the revised formula for years worked. After 10yrs the District would issue a 2% increase of the employees’ current salary to their schedule, with a 2% increase for every four year anniversary thereafter. This is a small, but important way to acknowledge the dedication and contribution of employees who stay with the District. Work Schedule Classified Management requests a similar work calendar as neighboring districts. One such classified management group has a 225 day calendar. Santa Ynez has 261 – 14 holidays equaling a 247 work calendar, with the exception of one Classified Management Position which has 220. Will feel it is pertinent to point out that our groups work continues after regular hours and remotely without any additional compensation. Additionally If, after the agreement is ratified, the Board and another bargaining unit agree to a higher rate of compensation and/or a higher district-contribution toward health benefits, the Classified Management bargaining unit will be eligible for the higher rate and/or contribution as well. Respectfully Richard Wilson Classified Management Employees Representative

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Santa Ynez Valley Union High School Classified Employees

Santa Ynez Valley Union High School District

2975 East Highway 246

Santa Ynez, CA 93460

We, the Classified Employees of Santa Ynez Valley Union High School, hereby request maintain current benefits package including medical and dental. Additionally, we request vision coverage.

We request to add four steps in column to reward dedication and continued learning within our job classifications. Additionally, whenever possible we would appreciate off campus training sessions and seminars to increase proficiencies.

We also request to increase the Longevity Salary Table in increase as follows:

Proposed Schedule Current Schedule

10 Years = $800 10 Years = $400

14 Years = $1,200 14 Years -= $800

18 Years = $1,600 18 Years = $1,600

22 Years + $2,000 22 Years = $2,000

30 Years = $2,400 30 Years = $2,400

NOTE: We recognize that the salary tables above represents 12 month annualized salary amounts; school-term positions (10 month or 11 month positions) shall be calculated on position's FTE percentage of salary schedule

The request for the Longevity Salary Table increase is due to the fact that the previous schedule is years old. Our estimate is that it is about 20 years old and does not reflect the current value of a monetary reward.

If, after an agreement with the classified employees bargaining unit is ratified, the Board and another bargaining unit agree to a higher rate of compensation and/or a higher district-contribution toward health benefits, the Board agrees to provide the classified employees the higher rate of compensation and/or health benefits contribution.

Please know that the Classified State is fully dedicated to the welfare of our student’s education and are grateful to be part of their success.

Respectfully submitted,

Susan Godé and Warren Dickey

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September 9th, 2014 To: Members of the General Public SYVUHSD Faculty Association SYVUHSD Classified Management Employees SYVUHSD Classified Employees From: SYVUHSD Governing Board Scott Cory, Superintendent, SYVUHSD Re: Initial Proposals for 2014-2015 Collective Bargaining Negotiations The governing board of the SYVUHSD, in compliance with Government Code Section 3547, makes the following initial proposal to the SYVUHSD Faculty Association, SYVUHSD Classified Management Employees and SYVUHSD Classified Employees: District’s Initial Proposal Negotiate a fair, equitable and fiscally prudent collective bargaining agreement, including Article 4 (Compensation), Article 5 (Health and Welfare Benefits) and Article 9 (Evaluation). The Board and administration look forward to an early and amicable settlement of this round of negotiations.

SANTA YNEZ VALLEY UNION HIGH SCHOOL

DISTRICT 2975 E. Highway 246!P.O. Box 398!Santa Ynez,

CA!93460 Phone: 805.688.6487!Fax: 805.688.4454

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SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: Adoption of the Resolution 2014-2015-3 for Adopting the Gann Limit Action Agenda: __X__ Background Proposition 4, enacted in 1979, limited the growth in government spending to be no faster than the growth in population and inflation. This limitation on government spending became known as the Gann Limit. Each year, a school agency’s Gann Limit is increased for both inflation and population (for school agencies, population is measured by the change in ADA). Fiscal Impact: $0.00 Funding Source: n/a Recommendation (For Action/Consent items only) Approve Resolution 2014-2015-3 for Adopting the Gann Limit. Respectfully submitted, Scott Cory Superintendent Prepared by: Nicole Evenson


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RESOLUTION 2014-2015-3 Santa Ynez Valley Union High School District

RESOLUTION FOR ADOPTING THE GANN LIMIT

WHEREAS, in November of 1979, the California electorate did adopt proposition 4, commonly called the Gann Amendment, which added Article XIII-B to the California Constitution; and WHEREAS, the provisions of that Article establish maximum appropriation limitations, commonly called “Gann Limits,” for public agencies, including school districts; and WHEREAS, the District must establish a revised Gann Limit for the 2013/2014 fiscal year and a projected Gann Limit for the 2014/2015 fiscal year in accordance with the provisions of Article XIII-B and applicable statutory law; NOW THEREFORE BE IT RESOLVED that this Board does provide public notice that the attached calculations and documentation of the Gann Limits for the 2013/2014 and 2014/2015 fiscal years are made in accord with applicable constitutional and statutory law; AND BE IT FURTHER RESOLVED, that this Board does hereby declare that the appropriations in the Budget for the 2013/2014 and 2014/2015 fiscal years do not exceed the limitations imposed by Proposition 4; AND BE IT FURTHER RESOLVED, that the Superintendent provides copies of this resolution along with the appropriate attachments to interested citizens of this district; PASSED AND ADOPTED by the Board of Education of the Santa Ynez Valley Union High School District this 9th day of September, 2014, by the following vote: AYES: NOES: ABSENT: ABSTAINED: __________________________________________ Bruce Porter, President Santa Ynez Valley Union High School District Board of Education

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SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: SEPTEMBER 9, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: Certification of Sufficiency of Textbooks and Instructional Materials for the 2014-2015 School Year. Action Item: __√___ Background As of this date, all Santa Ynez Valley Union High School District students have textbooks provided for every subject needed. Further, we have ordered enough textbooks to allow for a class set in each core subject so that students do not have to bring textbooks to class daily. Issue This is to certify as of this date that each pupil, including English learners, in the Santa Ynez Valley Union High School District has been provided with sufficient textbooks and instructional materials that are aligned to the academic content standards and consistent with cycles and content of the curriculum frameworks in the following subjects:

• Mathematics • Science • History/Social Science • English/Language Arts

Sufficient textbooks or instructional materials have also been provided to each pupil enrolled in world language or health classes, and laboratory science equipment is available for science laboratory classes offered in grades 9-12, inclusive. Respectfully submitted, Scott Cory, Superintendent Prepared by: Mark Swanitz, Principal

Attachment(s)? Yes (if so, please attach) No PowerPoint Overhead Consultant

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RESOLUTION 2014-2015-4 Santa Ynez Valley Union High School District

RESOLUTION REGARDING

SUFFICIENCY OF TEXTBOOKS and INSTRUCTIONAL MATERIALS: WHEREAS, the Board of Education of the Santa Ynez Valley Union High School District, in order to comply with the requirements of Education Code sections 60119 held a public hearing on September 9, 2014, at 6:00 pm, which is on or before the eighth week of school, and which did not take place during or immediately following school hours, and;

WHEREAS, the governing board provided at least 10 days notice of the public hearing posted in at least three public places within the district that stated the time, place, and purpose of the hearing, and;

WHEREAS, the governing board encouraged participation by parents, teachers, members of the community, and bargaining unit leaders in the public hearing, and;

WHEREAS, information provided at the public hearing and to the governing board at the public meeting detailed the extent to which textbooks and instructional materials were provided to all students, including English learners, in the district, and;

WHEREAS, the definition of “sufficient textbooks or instructional materials” means that each pupil has a textbook or instructional materials, or both, to use in class and to take home, and;

WHEREAS, sufficient textbooks and instructional materials were provided to

each student, including English learners, which are aligned to the academic content standards and consistent with the cycles and content of the curriculum frameworks in the following subjects: • Mathematics Math 90 Algebra 1 Geometry: Applying, Reasoning, Measuring Math 101 Algebra 1 Geometry: Applying, Reasoning, Measuring

Geometry Geometry: Applying, Reasoning, Measuring Algebra 2 Algebra 2 Hon Alg 2 Algebra 2 Pre Calc Advanced Mathematical Concepts Hon Pre Calc Advanced Mathematical Concepts AP Calculus AB Calculus of Single Variable AP Calculus BC Calculus Graphical, Numerical, Algebraic AP Statistics The Practice of Statistics, 2nd Edition

• Science

Integrated Science Science Spectrum: A Physical Approach Modern Biology Modern Earth Science

Agriculture Earth Science Agriscience: Fundamentals and Application, 3rd Edition Biology Modern Biology

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Honors Biology Biology: Concepts and Connections 5th Edition AP Biology Biology AP Edition, 9th Edition Agriculture Biology The Science of Agriculture, A Biological Approach

Modern Biology Chemistry Chemistry 2007 Edition AP Chemistry Chemistry by Zumdahl AP Physics 1 Physics by Walker AP Physics C Physics for Scientists and Engineers with Modern Physics Veterinary Science Intro to Veterinary Science

• History/Social Science

Frosh Core Social Studies World History: The Modern World World Cultures World History: The Modern World AP European History A History of Western Society, AP Edition,10th Edition United States History The Americans: Reconstruction through the 21st Century AHC History 107/108 American Pageant 13th Edition AP AP United States History American Pageant 13th Edition AP American Government American Government Magruders Economics Economics: Principles in Action AP U.S. Govt and Politics American Government Institutions and Policies, AP Edition, 13th Edition Agricultural Economics Economics: Principles in Action Economic Application to Agriculture and Agribusiness 4th Edition Agriculture Government Policies American Government Magruders

• English/Language Arts READ 180- Title 1 Utilizes READ 180 Intervention Program Comp CP English 1 Literature and Language Arts, 3rd Course CP English 1 Literature and Language Arts, 3rd Course Honors English 1 Literature and Language Arts, 3rd Course Comp CP English 2 Literature and Language Arts, 4th Course CP English 2 Literature and Language Arts, 4th Course Honors English 2 Literature and Language Arts, 4th Course Comp CP English 3 Literature and Language Arts, 5th Course CP English 3 Literature and Language Arts, 5th Course AP Lang/Composition The Norton Anthology of World Masterpieces

Volume 1 & 2 5th Edition Comp CP English 4 Literature and Language Arts, 4th Course CP English 4 Literature and Language Arts, 4th Course AP Lit/Composition The Norton Anthology of World Masterpieces

Volume 1 & 2, 5th Edition

WHEREAS, sufficient textbooks or instructional materials were provided to each pupil enrolled in foreign language or health classes, and;

WHEREAS, laboratory science equipment was available for science laboratory classes offered in grades 9-12, inclusive;

THEREFORE, IT IS RESOLVED that for the 2014/2015 school year, the Santa Ynez Valley Union High School District has provided each pupil with sufficient textbooks and instructional materials aligned to the academic content standards and consistent with the cycles and content of the curriculum frameworks.

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I HEREBY CERTIFY the foregoing to be a full, true, and correct copy of a resolution duly adopted by the Santa Ynez Valley Union High School Board of Education at a regular meeting of said Board held at Santa Ynez, California on September 9, 2014. PASSED AND ADOPTED by the Board of Education of the Santa Ynez Valley Union High School District this 9th day of September, 2014, by the following vote: AYES: NOES: ABSENT: ABSTAINED: ____________________________________ Bruce Porter, Board President ATTEST: ________________________________________ Scott Cory, Board Secretary

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SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: Energy Conservation Project Action Agenda: X Background As a part of our Proposition 39 energy services project, this resolution meets requirements for the proper and legal execution of a performance contract with Johnson Controls International. Fiscal Impact Approximately $269,960 with minimal variances allowed for based on annual enrollment of students participating in the National School Lunch Program. Funding Source: California Clean Energy Job Act (Proposition 39) Recommendation (For Action/Consent items only) Approve the resolution as written. Respectfully Submitted, Scott Cory, Superintendent Prepared by: Scott Cory

Attachment(s)? X Yes (if so, please attach) X Yes PowerPoint Overhead Consultant

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1

SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT RESOLUTION NUMBER 2014-‐2015-‐1

ENERGY CONSERVATION PROJECT-‐

PURSUANT TO GOVERNMENT CODE SECTIONS 4217.10 to 4217.18, APPROVING PERFORMANCE CONTRACT WITH JOHNSON CONTROLS, INC. AND AUTHORIZING THE SUPERINTENDENT OR HIS DESIGNEE TO EXECUTE AGREEMENTS AND TAKE OTHER REQUIRED APPROPRIATE ACTIONS WHEREAS, it is the policy of the State of California and the intent of the State Legislature to promote feasible means of energy conservation and feasible uses of alternative energy supply sources; and WHEREAS, California Government Code sections 4217.10 to 4217.18 authorizes public agencies, including School Districts, to enter into energy service contracts and related agreements to implement the State’s conservation and alternative energy supply source policy if the District board finds that it is in the best interests of the District to enter into such energy service contract, and that the anticipated cost to the District for thermal or electrical energy or conservation services provided by the energy conservation facility under the contract will be less than the anticipated marginal cost to the District of thermal, electrical or other energy that would have been consumed by the District in the absence of those purchases; and WHEREAS, Johnson Controls, Inc. (“JCI”), in connection with Santa Ynez Valley Union High School District (“District”) staff, have completed an assessment of the District’s current energy usage and projected energy used with and without the installation of energy conservation facilities and recommends the installation of energy conservation facilities in the form of the Lighting Retrofit project (“Project”); and WHEREAS, based upon the reports, analysis, and presentations by JCI, the anticipated cost to the District for the Project will be less than the anticipated marginal cost to the District of thermal, electrical, or other energy that would have been consumed by the District in absence of the Project; and

WHEREAS, on August 5, 2014 the District published notice of its intent to consider entering into a Performance Contract with JCI for the Project; and

WHEREAS, the Board now proposes to enter into the Performance Contract with JCI for the Project; and,

NOW, THEREFORE, based upon the above referenced recitals, the Board hereby determines, finds, declares, and orders as follows:

1. It is in the best interests of the Santa Ynez Valley Union High School District to enter into a Performance Contract with Johnson Controls, Inc. for the Lighting Retrofit project (“Project”).

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2

2. The anticipated cost to the District for thermal or electrical energy services provided under the Performance Contract will be less that the anticipated marginal cost to the District of thermal, electrical, or other energy that would have been consumed by the District in the absence of purchases under the Performance Contract.

3. The District’s Superintendent or his designee is authorized and directed to negotiate, execute, acknowledge, and deliver the Performance Contract (subject to approval by the District’s legal counsel) and with any changes, insertions, and omissions therein as may be approved by the officer who executes said Performance Contract, such approval to be conclusively evidenced by such execution and delivery of the Performance Contract.

PASSED AND ADOPTED by the Board of Education of the Santa Ynez Valley Union High School District this 19th day of August, 2014, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_____________________________________ Board of Education President/Clerk/Secretary Santa Ynez Valley Union High School District

I HEREBY CERTIFY that the foregoing resolution was duly and regularly introduced, passed and

adopted by the Governing Board of the Santa Ynez Valley Union High School District at a regular meeting of said Board held on August 19, 2014.

________________________________ Secretary of the Governing Board

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SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9th, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: Proposition 39 Savings-‐to-‐Investment (SIR) Calculation Action Item: X Background A required part of the Proposition 39 energy services process, it is necessary to demonstrate to the board that the district meets or exceeds the minimum SIR requirement of 1.05 as set forth by the California Energy Commission (CEC). A representative from Johnson Controls International will present information confirming that the SIR for our energy services work is 1.24. Fiscal Impact N/A Funding Source: N/A Recommendation (For Action/Consent items only) Approve that the SYVUHSD has met the SIR requirement as set forth by the CEC. Respectfully Submitted, Scott Cory, Superintendent Prepared by: Scott Cory

Attachment(s)? Yes (if so, please attach) X No PowerPoint Overhead Consultant

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SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: JCI Energy Services/Performance Contract Action Agenda: X Background Proposition 39 pre-work is complete and a performance contract with Johnson Controls International (JCI) is ready for final review and action by the board. Fiscal Impact $269,960 Note: This is amount is subject to the number of students enrolled in the National School Lunch Program on an annual basis. The variance should be minimal. The ten-year energy savings projection as a result of the work to be performed is estimated at $232,639. Funding Source: California Clean Energy Job Act (Proposition 39) Recommendation (For Action/Consent items only) Approval of the performance contract with JCI. Respectfully Submitted, Scott Cory, Superintendent Prepared by: Scott Cory


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SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: Approval of 2013-2014 Unaudited Actuals Report Action Agenda: __X__ Background School Districts are required to annually submit a report by September 15th to their local County Education Office and the California Department of Education detailing the prior fiscal year’s activity. This report, or the Unaudited Actuals, is the basis for the required annual audit performed by Vavrinek, Trine, Day, and Co., LLP. Fiscal Impact: $0.00 Funding Source: n/a Recommendation (For Action/Consent items only) Approve the 2013-2014 Unaudited Actuals report. Respectfully submitted, Scott Cory Superintendent Prepared by: Nicole Evenson


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SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9th, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: SYVSEC Program Transfer Request Information Discussion Agenda: X Background The Santa Ynez Valley Special Education Consortium (SYVSEC) has received requests from both the College School District and Los Olivos School District to join the current five-district special education consortium. Fiscal Impact A feasibility study completed by the SYVSEC determined that the inclusion of the two districts has the potential to result in a cost savings for our district. Actual savings will vary based on the number of students requiring special education services in the 2015-2016 school year. It needs to be noted that both districts must first meet specified criteria prior to being considered for entrance into the consortium. Funding Source: N/A Recommendation (For Action/Consent items only) This item is for information only. A recommendation will be brought to the board in October regarding the inclusion of these two districts into the SYVSEC. Respectfully Submitted, Scott Cory, Superintendent Prepared by: Scott Cory


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GENERAL ITEMS ITEM XX. – Request for Program Transfers in to the Santa Ynez Valley Special Education Consortium Background Information: In 2005, the Santa Ynez Valley Special Education Consortium (“Consortium”) was formed to provide special education services to eligible students in five Valley school districts – Ballard, Buellton, Santa Ynez Valley High School, Solvang, and Vista del Mar. When the Consortium became operational, the majority of the non-regional special education services were taken back from the Santa Barbara County Education Office. The establishment and operation of the Consortium is described in the Cooperative Agreement [“Agreement”] for the Operation of Special Education Programs and Services by the Santa Ynez Valley Special Education Consortium Under the Santa Barbara County Special Education Local Plan Area [“SELPA”]. The Agreement was approved by governing board of each participating District [“Operating District”], and has been revised with all of the Consortium governing boards’ approvals as recently as February, 2013. The Agreement specifies that the Buellton Union School District (“BUSD”) shall act as the administrative unit for the Consortium. These responsibilities include serving as the point of contact for the Santa Barbara County SELPA, managing the receipt and expenditure of all special education funds, developing the annual budget plan and all related business support services, administering all aspects of the operation of the Consortium including hiring, assignment, and evaluation of all personnel, and maintaining the Procedural Handbook. A Superintendent’s Advisory Committee comprised of the Superintendent of each of the Consortium’s districts, the Director of Special Education, and the BUSD Chief Business Official meets monthly to review Consortium business, advise the Director, and maintain communication among the Operating Districts. Currently the BUSD on behalf of the Consortium employs 23 certificated employees, 36 classified employees, a full time director, and 1.7 FTE administrative office staff. Additional administrative services are provided to the Consortium by the BUSD administrative staff for human relations, student information, payroll, purchasing, and fiscal management. Consortium districts are charged a direct cost percentage for these services that range from 10 to 18 percent. Prior to the formation of the Consortium, a study was conducted in 2004 by Total School Solutions (TSS) that involved identifying each district’s capacity to operate non-regional

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special education programs. All seven Valley districts were included in the study, the five current Consortium districts and College School District and Los Olivos District. At the time, College and Los Olivos decided not to participate in the Consortium because it was not financially in the best interests of the two districts. TSS conducted a second study in 2011 at the request of the Consortium to again analyze the programmatic and fiscal implications of College and Los Olivos joining the Consortium. Following the study, both College and Los Olivos determined that joining the Consortium did not have a positive financial outcome for their districts. Current Considerations: Both College School District and Los Olivos School District have submitted written requests to the Consortium for joining the Consortium in the 2015-16 school year. Prior to making a recommendation to the Consortium district school boards, the Superintendent Advisory Committee recommended revising the 2011 feasibility study by TSS using current data and information. The Superintendent Advisory Committee reviewed a draft of the updated study findings on August 12, 2014 at a meeting with Caryl Miller, the principal author of the study. Several issues required further investigation and a final study has been completed. After further review of the final study at their September meeting, the Superintendent Advisory Committee will recommend a decision to the governing boards of their respective districts. The final timeline for this decision will include the following steps. September – The Superintendents of all seven Valley districts will introduce the possibility of the College and Los Olivos districts joining the Consortium to their respective governing boards. October – If the Superintendent Advisory Committee recommends approval of one or both of the districts joining the Consortium, a revised Agreement will be presented to the governing boards at their October meetings. November – If the majority of the existing district boards approve the revised Agreement and the governing board(s) of the incoming district(s) approve the Agreement, then the Incoming district(s) will need to report their plans for providing special education services under the new process to the Santa Barbara SELPA JPA Board at the JPA Board’s November 2014 meeting. The SELPA Board has the final say in the transfer of the districts from SBCEO to the Consortium. Prior to the SELPA Board Meeting, a Parent Forum must be held for the parents of students in the College and Los Olivos districts who receive special education services. The purpose of the meeting is to inform the parents of the proposed transfer of services and provide the parents with an opportunity to ask questions and give feedback. Financial Considerations:

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The Feasibility Study by Total School Solutions determined that the inclusion of the College School District and Los Olivos School District along with their charter schools will result in a cost savings for all of the Valley Districts, the two incoming districts and the five current Consortium districts. The actual dollar savings for each district will vary based on the number of students requiring special education services in the 2015-16 school year. Recommendations: This item is for the Board’s information and discussion. A recommendation for Board action will be placed on the October Agenda.

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