Santa Fe College District Board of Trustees · 2020. 6. 13. · current companies: Ms. Kristen...

Santa Fe College District Board of Trustees

Minutes of Board Meeting Held February 15, 2011 Charles R. Blount Center, Gainesville, Florida

Members present: Winston J. Bradley, Glenna F. Brashear, Robert C. Hudson, Bessie G. Jackson, G. Thomas Mallini, Arley W. McRae, Richard C. Solze, Jr., Evelyn T. Womack Members absent: None Chair Bessie G. Jackson called the regular meeting of the District Board of Trustees of Santa Fe College to order at 4 p.m. at the Charles R. Blount Center, Gainesville, Florida, followed by the Pledge of Allegiance to the Flag. Trustee Glenna Brashear was delayed in arriving, joining the meeting during item 2.1. President Sasser requested that additional language be added to item 7.1 then be brought back at the April board meeting. Action was taken on the agenda items as indicated on the attached summary sheets. President Sasser asked Dr. Paul Hutchins, Dean for Educational Centers and Economic Development, and Mr. Dug Jones, Assistant Vice President for Economic Development, to give a brief presentation on the Blount Center Advisory Committee and the incubator at the Center for Innovation and Economic Development (CIED). Dr. Paul Hutchins welcomed everyone to the Blount Center. He stated that several years ago they established the Blount Center Advisory Committee, which enabled the Blount Center staff to keep in touch with the community and provided the community the opportunity to stay informed about and provide advice on what Santa Fe has to offer. The committee consists of a diverse group of people across a broad range of professions and locales. The current chair of the committee is Mr. John Alexander, director of the Reichert House. He added that there is great representation from Santa Fe, including Trustee Bradley. He briefly described some events that the Blount Center has planned, such as the annual Spring Fling and Block Party. Mr. Dug Jones thanked the board for the opportunity to talk about the CIED and the benefits it provides as an incubator. He introduced Mr. Bill Dorman, entrepreneur-in-residence for the incubator program. Mr. Jones stated the entrepreneur incubator grew out of a goal shared by Dr. Sasser, former Provost Anne Kress, and former Associate Vice President Kris Williams over four years ago. The incubator is one of four that exists locally, and it specializes in serving early-stage startup companies. Services are provided by a team of five “incubator resources,” each with an area of specialization. He then showed a brief powerpoint presentation that highlighted the different areas in which companies have developed. So far, the CIED has helped 25 companies get started and/or grow. He highlighted the logos of the current incubating companies along with incubator alumni. The 15 companies currently incubating at the CIED generate over $1 million in annual revenue, supporting 74 jobs. The five alumni companies that have remained in the area generate $530,000 in annual revenue, supporting eight jobs. He then introduced some of the owners of

Board Meeting Minutes February 15, 2011 current companies: Ms. Kristen Hadeed of Student Maid, Mr. Austin Cooly of Youtorial, and Mr. Clarence Millsip of Pristine Clean Carpets. The board took the opportunity to ask questions of each company owner and thanked them for sharing their success stories. The meeting adjourned at 5:10 p.m. Bessie G. Jackson Jackson N. Sasser Board Chair Secretary to the Board

The District Board of Trustees Santa Fe College, Florida

Board Meeting of February 15, 2011, at 4 p.m. Blount Downtown Center, Gainesville, Florida

Agenda

Adoption of Agenda Agenda Item: 1.1 418.492, 10-11 1. General Functions Pledge of Allegiance 1.1 Adoption of Agenda for Board Meeting of February 15, 2011 1.2 Approval of Board Meeting Minutes of January 18, 2011 2. Information Items 2.1 President’s Report 2.2 Community Education Enrich! Brochure - Spring Term 2011 2.3 Career Pathways Articulation Agreements - School Board of Bradford County 3. Consent Items Personnel 3.1 Contract Staff (Faculty) 3.2 Contract Staff (Administrative and Professional) 3.3 Community and Continuing Workforce Education Contract Staff 3.4 Career Service Staff Contracts, Grants 3.5 Xhale Innovations, Inc. – Quick Response Training -- Grant Finance/Business Affairs Items 3.6 Warrants Issued for January 2011 3.7 Report of Purchases for January 2011 4. Personnel 4.1 Continuing Contracts for 2011-2012 4.2 Leave of Absence 5. Facilities Items 5.1 Building F Concourse and B East Reroof - Accept as Complete 5.2 Building B Mechanical - Accept as Complete 5.3 Building M Mechanical Upgrade - Accept as Complete

Board Meeting Agenda February 15, 2011 Page 2 6. Finance/Business Affairs Items 6.1 Fund 1 (Current Unrestricted) Revenue and Expenditure Report as of January 31, 2011 6.2 Colonel Harry M. Hatcher, Jr., Property Survey 11-05 6.3 Report of Investments, Quarter Ending December 31, 2010 6.4 Addendum to Florida College System Risk Management Consortium Agreement for Professional/Technical Services to Designate Reserves and Letter of Credit Collateral Requirement 7. General Institutional Items 7.1 Amended Salary Schedule for 2010-2011 - Flexible Work Week 8. Santa Fe College Foundation Liaison Update and Board Members’ Remarks 9. Citizen’s Requests 10. Adjournment Board Action Requested: Approval Action: Motion to approve: Bradley Second: Hudson Vote: Bradley - yes, Brashear - absent at time of vote, Hudson - yes, Jackson - yes, Mallini - yes, McRae - yes, Solze - yes, Womack - yes.

District Board of Trustees Agenda Item: 1.2 February 15, 2011 Approval of Board Meeting Minutes of January 18, 2011 401.482, 10-11 The minutes of the regular meeting of the District Board of Trustees of Santa Fe College held January 18, 2011, are presented for approval. Board Action Requested: Approval Action: Motion to approve: Hudson Second: Solze Vote: Bradley - yes, Brashear - absent at time of vote, Hudson - yes, Jackson - yes, Mallini - yes, McRae - yes, Solze - yes, Womack - yes.

District Board of Trustees Agenda Item: 2.1 February 15, 2011 President’s Report Information Item Dr. Sasser introduced the new Provost and Vice President for Academic Affairs, Dr. Ed Bonahue. The board and guests extended their congratulations with applause and a standing ovation. Dr. Sasser extended his appreciation to Ms. Bennye Alligood and Ms. Donna Waller for chairing the selection committee. The president thanked Vice President Clemons and his staff for a successful Boots-N-BBQ this past weekend. Also, he noted that another signature event is fast approaching with the SF Spring Arts Festival scheduled for April 8-9 in downtown Gainesville. President Sasser recognized Ms. Lola Christian, Career Service Council Chair; Dr. David Price, College Senate President; and Mr. Austin Brinza, Student Government President. Ms. Debi McElroy, President of AFC was unable to attend. Dr. Sasser mentioned that the Women of Distinction luncheon is scheduled for March 1 at the UF Hilton and interested individuals can obtain tickets from Ms. Bennye Alligood. The president reminded everyone that there is no March board meeting and the spring board workshop has been set for Friday, April 1, at noon in Cedar Key. President Sasser announced that, after consultation with Mr. Daryl Johnston, the college has decided to split the two positions currently held by Mr. Johnston. Mr. Johnston will continue to serve as the Director of the Institute for Public Safety, and the college will conduct a nationwide search for a new Chief of Police. These changes will be made within the current budget.

District Board of Trustees Agenda Item: 2.2 February 15, 2011

College Goal: Delivery Alternatives – Assess student needs and outcomes and create innovative and flexible learning opportunities

Community Education Enrich! Brochure - Spring Term 2011 Information Item 415.134, 10-11 In accordance with Rule 7.11, the president is authorized to approve course fees for Community Education on a course-by-course basis. Total fees collected must be equal to at least 100% of the total costs of the Community Education program within the fiscal year. A draft of the Community Education brochure entitled “Enrich!” was reviewed and approved by the president at the February 2011 Cabinet meeting and is provided for reporting to the board. Discussion: Trustee Hudson commented that he recently took a two-day Community Education class on how to sell goods on eBay. He said the class very helpful and informative.


College Goal: Delivery Alternatives – Assess student needs and outcomes and create innovative and flexible learning opportunities

Career Pathways Articulation Agreements - School Board of Bradford County Information Item 408.1881, 10-11 The A.S. and A.A.S. degree programs and certificate programs listed below have been identified as accelerated paths by which students will have the opportunity to receive college credit as described in the Career Pathways articulation agreements with the School Board of Bradford County. Renewal Business Administration A.S. Business Administration A.A.S. Business Management Certificate Business Management - Human Resources Certificate Business Management - Marketing Certificate Business Management - Retail Management Certificate Business Operations - Accounting Certificate Business Operations - E-Business Certificate Business Operations - Human Resources Certificate Business Operations - Management Certificate Business Specialist Certificate Legal Assisting A.S. Legal Assisting A.A.S. Legal Office Management Certificate Office Administration - Office Software Applications A.S. Office Administration - Office Software Applications A.A.S. Office Administration - Medical Office Specialist A.S. Office Administration - Medical Office Specialist A.A.S. Medical Record Transcribing - ATD Office Specialist Certificate Office Management Certificate

• Administrative Assistant

Internet Services Technology A.S. Networking Services Technology A.S. Information Technology Management Certificate Information Technology Support Certificate Cisco Networking Academy Certificate Information Technology Analysis Certificate Crime Scene Technician Certificate


Agenda Item 2.3 February 15, 2011 Page 2 Dental Assisting Certificate Dental Hygiene A.S./A.A.S. Cardiovascular Technology A.S./A.A.S. Nuclear Medicine A.S./A.A.S. Respiratory Care A.S./A.A.S. Radiography A.S./A.A.S. Nursing A.S. Practical Nursing Certificate Surgical Technology Certificate


Networking Services Technology A.S. Internet Service Technology A.S. Information Technology Management Certificate Information Technology Technician Certificate Information Technology Analysis Certificate Information Technology Support Certificate Crime Scene Technician Certificate

• Computer Systems Technology

Business Administration A.S. Business Administration A.A.S. Business Management Certificate Business Management - Human Resources Certificate Business Management - Marketing Certificate Business Management - Retail Management Certificate Business Operations - Accounting Certificate Business Operations - E-Business Certificate Business Operations - Human Resources Certificate Business Operations - Management Certificate Business Specialist Certificate Legal Assisting A.S. Legal Assisting A.A.S. Legal Office Management Certificate Office Administration - Office Software Applications A.S. Office Administration - Office Software Applications A.A.S. Office Administration - Medical Office Specialist A.S. Office Administration - Medical Office Specialist A.A.S. Medical Record Transcribing - ATD Office Specialist Certificate Office Management Certificate

• Cosmetology

Dental Assisting Certificate Dental Hygiene A.S./A.A.S.

• Dental Aide

Practical Nursing Certificate Surgical Technology Certificate

• Nursing Assistant

Cardiovascular Technology A.S./A.A.S. Nuclear Medicine A.S./A.A.S. Respiratory Care A.S./A.A.S. Radiography A.S./A.A.S.

• Nursing Assistant

Nursing A.S. • Nursing Assistant

C O N S E N T District Board of Trustees Agenda Item: 3.1 February 15, 2011

College Goal: Human Resources - Recruit, develop, assess, and retain quality full- and part-time faculty and staff

Contract Staff (Faculty) 402.729, 10-11 The individuals listed below are being recommended for appointment for 2010-2011, or a portion of the 2010-2011 year, as stated in the individual employee’s contract.

Appointment Full Time Name Position Brian Nocito Interim Assistant Professor, Natural Sciences M.S., University of Florida Sheri Mangueira Interim Assistant Professor, Nursing M.S.N., University of Florida Part Time Phillip Achey Joseph Belgrade James Birdsall Edwin Book Chad Bradt Kimberly Calvin Leroy Clark Ronald Claypool Fatha Desue Kyle Draney Joseph Doyle Richard Fobair Estefania Garcia Christopher Gay Albert Haddad Jason Harrington Stephen Harrison Robert Horter

Stephen Howell Constance Hreha Steven Kalishman Karla Kennedy Lee McDowell Ted Mitchell Timothy Morrisey Shawn Pagel

* Pamela Pallas Amber Pena Edward Perez William Pokorny Janine Sankar Hannah Stahmer Margarita Torres Melanie Walls Donald West William Winkler

* Grant funded Board Action Requested: Approval Discussion: Trustee Hudson abstained from voting on item 3.3, noting a personal conflict, but voted affirmative on all the other items. See attached conflict of interest form.

Agenda Item 3.1 February 15, 2011 Page 2 Action: Motion to approve consent items 3.1 through 3.7: McRae Second: Bradley Vote: Bradley - yes, Brashear - yes, Hudson - yes (abstained on item 3.3), Jackson - yes, Mallini - yes, McRae - yes, Solze - yes, Womack - yes.

C O N S E N T



Contract Staff (Administrative and Professional) 411.336, 10-11 The individuals listed below are being recommended for appointment for 2010-2011, or a portion of the 2010-2011 year, as stated in the individual employee’s contract. Appointment Technical/Professional Name Position Full Time Shellie Banfield Coordinator, Davis Center B.A., University of Florida Virginie Crisalle Information Systems Administrator, Information A.S., Santa Fe College Technology Service Part Time ^ Phillip Achey Specialist, Student Support Services * Dianna Ares Specialist, ESL Lab Courtney Chambers Specialist, Math Proctor Kevin Kasper Specialist, Math Proctor Joanna Neville Specialist, Writing Lab * Janine Sankar Specialist, Adult Education * Grant funded ^ Student Leadership and Activities funded Board Action Requested: Approval Action: Approved. See item 3.1 (402.729).

C O N S E N T



Community and Continuing Workforce Education Contract Staff 404.396, 10-11 The individuals listed below are being recommended for appointment for 2010-2011, or a portion of the 2010-2011 year, as stated in the individual employee’s contract. Community Education Name Course Craig Bannon Drumming Russell Hall Cheesemaking Continuing Workforce Education Name Position Joseph Moro Continuing Education Specialist Stephanie Seawright Continuing Education Specialist Board Action Requested: Approval Action: Approved. See item 3.1 (402.729).

C O N S E N T



Career Service Staff 403.485, 10-11 The individuals listed below are being recommended for appointment. Name Position Full Time Oliver Badal Custodian, Facilities Services Department Richard Bertie Groundskeeper II, Facilities Services Department Part Time Sukja Kwon Preschool Aide, Little School Board Action Requested: Approval Action: Approved. See item 3.1 (402.729).

C O N S E N T District Board of Trustees Agenda Item: 3.5 February 15, 2011 Xhale Innovations, Inc. – Quick Response Training -- Grant 409.1828, 10-11 The Quick Response Training Program is designed to meet the workforce skill needs of existing, new, and expanding industries. The purpose of this project is to provide specialized and on-the-job training for 78 new employees who will be hired over the course of the project period at Xhale Innovation, Inc. Workers will be trained in an innovative new technology, which will lead to significant enhancements in hand hygiene, specifically in the medical field. The Hygreen product is a computer-monitored tracking system for hospitals to ensure medical personnel are washing their hands as required. Customized training is not available at the local level. Grant funds will be used for course material design and development, instructional costs, and educational materials. Santa Fe College will serve as the fiscal agent for Workforce Florida, Inc. and will provide no training. The Council for Economic Outreach facilitated development of this project with Santa Fe College. This is year two of a two-year project. The amount of funds requested from Workforce Florida, Inc. is $84,135, with no matching funds from Santa Fe College.

Duration of this project is February 2, 2011, through February 2, 2012. Operating budget impact: None Board Action Requested:

Approval of grant. Upon legal review and approval, the president or his designee, Charles W. Clemons, Sr., Vice President for Development, is authorized to execute any agreements and related documents associated with this grant.

Action: Approved. See item 3.1 (402.729).


College Goal: Resources - Develop, obtain, and allocate the necessary resources to implement the college’s mission

Warrants Issued for January 2011 208.474, 10-11 A listing of all disbursements issued from January 1 through January 31, 2011, is available at this meeting for the board's information. The amount disbursed was $22,553,516.88.

Warrant Numbers Manual Payroll None Manual Payables None Payables 704306 - 717747 Payroll 6946 - 7073

Electronic Transfers

89604 - 91858 Board Action Requested: Approval

Action: Approved. See item 3.1 (402.729).


College Goal: Resources - Develop, obtain, and allocate the necessary

resources to implement the college’s mission Report of Purchases for January 2011 202.579, 10-11 Below are the total amounts and a summary of purchases for the month of January 2011.

Purchasing $1,737,410.01 Risk Management Consortium 0.00

Total $1,737,410.01 P.O. No. Amount Procurement Vendor Class of Item-Department Y36973 $ 231,174.20 Contract Dell Marketing, Inc. Computers (210) (Fund 1) Information Technology Y36976 $ 35,866.68 Contract CDW Government, Inc. Network Equipment (Fund 1) Information Technology Y36980 $ 79,000.00 Contract The Trane Company Direct Purchase - Heat Pump (Fund 7) Package Renewable Energy Projects Y36999 $ 35,666.40 Exempt IBM Corporation Annual Software Support (Fund 1) Information Technology Y37006 $ 71,115.00 Contract PPI Construction Buildings N and V Storefront (Fund 7) Management Doors, Operators, and Hardware Replacement General Maintenance Y37042 $ 703,598.00 Contract Scherer Construction Buildings A, D, and Concourse (Fund 7) Reroofing General Renovation/Remodel Y37044 $ 50,000.00 Exempt U.S. Postal Service First Class Mail (Fund 1) Mail and Receiving Y37102 $ 68,402.00 Contract Rimrock Commercial Building P Classroom Flooring (Fund 7) Flooring General Maintenance ____________ $1,274,822.28 Purchase orders for previously awarded contracts: 2 Amount: $ 20,563.00 Purchase orders $0-$35,000: 273 Amount: $442,024.73

Agenda Item 3.7 February 15, 2011 Page 2 Board Action Requested: Approval of report Action: Approved. See item 3.1 (402.729).



Continuing Contracts for 2011-2012 402.730, 10-11 The following faculty members have successfully completely three years of instructional service to the college with positive annual evaluations. This three-year evaluation process culminated with an extensive self evaluation, peer review, and, ultimately, a peer vote. Based on satisfactory evaluation, affirmative peer vote, review, and recommendation by the academic department supervisor with the support of the Provost and Vice President for Academic Affairs and the college President, the following are recommended for continuing contracts beginning in the 2011-2012 contract year.

Nilanjana Caballero Sciences for Health Programs Danielle Cabral Mathematics Amy Chadek Cardiovascular Technology Deborah Clark Business Programs Heather Hall Social and Behavioral Sciences Deanna Henriksen Academic Foundations Heidi Lannon Social and Behavioral Sciences Nance Lempinen-Leedy Librarian Sarah Lopez Cardiovascular Technology Diana Matthews Librarian Melissa Orobitg Dental Assisting Angelenia Semegon Social and Behavioral Sciences

Board Action Requested: Approval Action: Motion to approve items 4.1 and 4.2: McRae Second: Bradley Vote: Bradley - yes, Brashear - yes, Hudson - yes, Jackson - yes, Mallini - yes, McRae - yes, Solze - yes, Womack - yes.



Leave of Absence 420.154, 10-11 Ms. Marilyn Tubb, Associate Vice President for College Relations, has requested a leave of absence from her administrative position for the time period of April 1, 2011, through May 30, 2011. This request is supported by the Associate Vice President for College and Community Relations and the college President. Board Action Requested: Approval Action: Approved. See item 4.1 (402.730).



Building F Concourse and Building B East Reroof - Accept as Complete 412.1082, 10-11 Project Description: This project involved the design, tear off, and replacement of the concourse roof connecting F building with B and G buildings. It also included the remaining eastern half of B building, which totals a combined 15,563 square feet. Architect/engineer Craig Salley, Architect Contractor/construction manager Scherer Construction & Engineering Uniform building inspector In-house Project budget $569,704 Design $ 26,593 Construction 501,191 Total cost $527,784 $527,784 Project savings $ 41,920 Source of funds PECO Project Status: This project is complete and college staff is a requesting the board to accept it as complete. Board Action Requested: Accept project as complete Discussion: Mr. Bill Reese, Associate Vice President for Facilities Services, reviewed items 5.1 through 5.3 individually. Action: Motion to approve items 5.1 through 5.3: Womack Second: Bradley Vote: Bradley - yes, Brashear - yes, Hudson - yes, Jackson - yes, Mallini - yes, McRae - yes, Solze - yes, Womack - yes.



Building B Mechanical - Accept as Complete 412.1083, 10-11 Project Description: This project followed the replacement of major campus chilled and heating hot water loops and consisted of the replacement of the major air handlers in building B. Building B is 34 years old and the mechanical equipment was past its useful life. Mechanical codes in place in 1974 were no longer applicable and, therefore, equipment selection and installation had to adhere to current codes. Architect/engineer Affiliated Engineers, SE Contractor/construction manager Scherer Construction & Engineering Uniform building inspector In-house Project budget $1,097,425.00 Design $ 115,045.00 Construction 925,215.69 Miscellaneous 3,112.20 Total cost $1,043,372.89 $1,043,372.89 Savings $ 54,052.11 Source of funds PECO Project Status: Project is complete and college staff is requesting the board accept it as complete. Board Action Requested: Accept as Complete Action: Approved. See item 5.1 (412.1082).



Building M Mechanical Upgrade - Accept as Complete 412.1084, 10-11 Project Description: This project consisted of the replacement of the air conditioning equipment and all associated ductwork in building M. Building M is 30 years old and the mechanical equipment was past its useful life. Mechanical codes in place in 1979 were no longer applicable and, therefore, equipment selection and installation had to adhere to current codes Architect/engineer Affiliated Engineers, SE. Inc. Contractor/construction manager PPI Construction Management Uniform building inspector In-house Project budget $1,187,380.00 Design $ 87,380.00 Construction 1,020,064.80 Testing and abatement 16,392.00 Miscellaneous 6,171.92 Total cost $1,130,008.72 $1,130,008.72 Savings $ 57,371.28 Source of funds PECO Project Status: This project is complete and college staff is requesting the board accept it as complete. Board Actions Requested: Accept project as complete Action: Approved. See item 5.1 (412.1082).



Fund 1 (Current Unrestricted) Revenue and Expenditure Report as of 201.703, 10-11 January 31, 2011 The attached Fund 1 (Current Unrestricted) Revenue and Expenditure Budget Report reflects the status of the college in relation to the percentage of unrealized and unencumbered funds as of January 31, 2011. The following summary provides a comparison of actual revenues and expenditures for 2010-2011 vs. 2009-2010. 2010-2011 2009-2010 Dollar Amount Percent of Budget Dollar Amount Percent of Total Year Revenue 49,385,100 68.54 46,436,473 66.67 Expenditures 32,715,939 42.31 30,510,626 48.33 Board Action Requested: Approval of report Discussion: Ms. Ginger Gibson, Vice President for Administrative Affairs and CFO, reviewed items 6.1 through 6.3 individually. Action: Motion to approve items 6.1 through 6.3: Hudson Second: Bradley Vote: Bradley - yes, Brashear - yes, Hudson - yes, Jackson - yes, Mallini - yes, McRae - yes, Solze - yes, Womack - yes.



Colonel Harry M. Hatcher, Jr., Property Survey 11-05 200.784, 01-11 Below and on the attached pages are requests from the various custodians to remove property from their inventory for the reasons indicated. The college has a Property Survey Committee composed of representatives from around the college who review the departmental requests before they are presented to the board. The board is informed of the requests approved by the Property Survey Committee and the request of surplus that need the approval of the board. The Property Survey Committee met via email on January 25, 2011, to consider departmental requests to be relieved from inventory accountability. The committee members approved the following requests to remove the items listed below from the active property control inventory records. A detailed list of all items from each category is attached.

Category

Number

of Items

Original Cost or Value Items > $5,000 to be

Removed from Inventory and

Financial Records

Depreciation of Items >

$5,000

Total Book Value Items to be

Removed from Inventory and

Financial Records

Worn-Out Equipment with Salvageable Parts

1 $ 5,614.00 $ 5,614.00 $0.00

Surplus Property 2 12,326.80 12,326.80 0.00 TOTAL 3 $17,940.80 $17,940.80 $0.00

Notes Worn-Out Equipment with Salvageable Parts are items from which spare parts will be taken before the items are discarded. Surplus Property is generally offered to Alachua and Bradford counties schools first; however, PCs are offered to the PC Shop first. If the counties are not interested in these items, they will be offered to other non-profit organizations that have requested them. Items that are not requested will then be sold at a surplus auction. Board Action Requested: Approval Action: Approved. See item 6.1 (201.703).



Report of Investments, Quarter Ending December 31, 2010 201.704, 10-11 Demand deposits are maintained in the board’s operating funds account with BBVA Compass. Daily collected balances earn interest at the average monthly federal funds rate less 50 basis points. Average adjusted rate (not less than 0),

month of December 2010 0% Interest earnings, quarter $0

Interest earnings, fiscal year to date $0 Short-term investments are maintained in the Florida State Board of Administration Local Government Surplus Trust Fund Investment pool (LGIP-Formally known as LGIP A). Interest rate at December 31, 2010 0.27% Interest earnings, quarter $5,030 Interest earnings, fiscal year to date $11,067 Short-term investments are maintained in the Florida State Board of Administration Local Government Surplus Trust Fund Investment pool (Fund B-Formally known as LGIP B). Funds are recorded at estimated fair value each month. Fair value factor at December 31, 2010 77.9% Interest earnings, quarter $51,713 Interest earnings, fiscal year to date $79,689 Capital improvement fee bond proceeds and short-term investments are maintained in the Florida Division of Treasury Special Purpose Investment Account (SPIA). These funds are available for transfer to the demand deposit account when requested or needed to cover vendor payments related to projects. Funds are recorded at cost each month.

Interest rate, gross, at December 31, 2010 1.12% Interest earnings, quarter $209,692 Interest earnings, fiscal year to date $445,390 Long-term investments are managed through the investment management services agreement with PFM Asset Management, LLC (effective August 1, 2010). Funds deposited in this account are those which the college finance staff has calculated can be invested for a longer term in that the investment policy is based on a maximum effective maturity of three years. Average life 1.64 years Yield-to-maturity at cost 1.95% Earnings, quarter $(5,236) Earnings, fiscal year to date $44,981

Agenda Item 6.3 February 15, 2011 Page 2 Interest Earnings Comparison Total interest earnings fiscal year to date 2010/2011 $581,127 Total interest earnings fiscal year to date 2009/2010 $623,439 Board Action Requested: Approval Action: Approved. See item 6.1 (201.703).



Addendum to Florida College System Risk Management Consortium 209.187, 10-11 Agreement for Professional/Technical Services to Designate Reserves and Letter of Credit Collateral Requirement The college’s existing fiscal agency agreement with the Florida College System Risk Management Consortium contains language specifying that the college will maintain a minimum amount of consortium funds on reserve within the Property and Casualty Plan account for payment of amounts due to the insurance carrier. In the past, the carrier required that the reserve amount be adjusted as needed pursuant to the consortium’s Casualty Insurance Program Agreement with the insurance carrier by a formal addendum to the agreement between the college and the consortium each year. The consortium has ended its agreement with this carrier and the carrier will not agree to maintain this non-standard form of collateral. Therefore, the paragraph relating to this reserve needs to be removed from the Professional/Technical Services Agreement, and the consortium, through the college as fiscal agent, must post a letter of credit in the amount of $4,737,396 in lieu of the college’s reserve of funds. Consortium funds are more than adequate to cover the required letter of credit. No college funds are involved. The consortium board met on January 21, 2011, and recommended approval of the change in the casualty insurance program carrier and collateral requirements. Final approval of the March 1, 2011, through February 28, 2012, casualty insurance program occurred at the February 2-3, 2011, meeting of the Council of Presidents. Board Actions Requested:

1. Approval of the Addendum 2. Approval for the board chair to execute Letter of Credit documents for Santa Fe

College as fiscal agent for the consortium after review and approval by the college attorney and chief financial officer

Discussion: Ms. Ginger Gibson explained that the college’s existing fiscal agency agreement with the Florida College System Risk Management Consortium contains language specifying that the college will maintain a minimum amount of consortium funds on reserve within the Property and Casualty Plan account for payment of amounts due to the insurance carrier. The consortium has ended its agreement with this carrier and the new carrier will not agree to maintain the existing form of collateral. She added that no college funds are involved and that the consortium funds are more than adequate to cover the required letter of credit. She indicated the college is negotiating with BBVA bank to secure a letter of credit as collateral. She said the bank indicated it was amenable to a fee in the amount of .9% of the collateral. Trustee Mallini indicated that this was a good percentage rate for a one-year letter of credit. Action: Motion to approve: Mallini Second: McRae Vote: Bradley - yes, Brashear - yes, Hudson - yes, Jackson - yes, Mallini - yes, McRae - yes, Solze - yes, Womack - yes.



Amended Salary Schedule for 2010-2011 - Flexible Work Week 405.103, 10-11 This amendment to the Salary Schedule for 2010-2011, which is not the same as the summer flex schedule, is to establish a more flexible work schedule to meet the college’s needs while not allowing employees to exceed the 40 hour work week or expanding the budget. This amendment will primarily affect career service employees. When the need is sufficiently demonstrated, variations of the work week, including any combination of days and hours during the Sunday through Saturday work week to equal 40 hours of work, may be authorized. A draft was circulated to all affected college constituents, including Career Service Council and College Senate. It is recommended that the Salary Schedule for 2010-2011 be amended by adding the following paragraph to the section entitled Career Service Personnel, Terms of Employment: Most full-time, 12-month employees, unless otherwise specified, work a 40-hour work week from Sunday through Saturday. While most work Monday through Friday from 8 a.m. to 4:30 p.m., others work eight hours per day over various days during the work period. The college has a need in some areas to establish a more flexible work schedule to maximize availability to students while not allowing employees to exceed the 40-hour work week. Therefore, in certain situations, when college need is sufficiently demonstrated, documented, and approved by the appropriate departmental vice president, variations of the 40-hour work week, including any combination of days and hours during the Sunday through Saturday work week to equal 40 hours of work, may be authorized. These modified schedules do not impact full-time status, duty days, or any other benefits. Appropriate documentation and approvals for flexible work schedules will be maintained in Human Resources. Board Actions Requested: Approval Discussion: Dr. Sasser noted that the college was requesting to amend the Salary Schedule for 2010-2011 (Flexible Work Week), which is different than the summer flex schedule. This amendment would establish a more flexible work schedule to meet the college’s needs while not allowing employees to exceed the 40-hour work week. He added that the change will primarily impact career service employees. Ms. Lola Christian, president of Career Service, added that the draft change was circulated to all affected college constituents, including the Career Service Council, and that everyone was in agreement. She added that the areas most affected would be those that serve students, such as advising, registration, financial aid, etc. After some discussion, President Sasser asked that the item be pulled to amend the wording to incorporate language in the salary schedule to clarify notice to employees in accordance with Chair Jackson’s suggestion. It was agreed to bring the item back at the April board meeting.

District Board of Trustees Agenda Item: 8 February 15, 2011 Santa Fe College Foundation Liaison Update and Board Members’ Remarks Reporting for the Santa Fe College Foundation, Inc., Trustee Womack stated Boots-n-BBQ was a success and the weather was beautiful. The attendance tripled from last year with over 7,000 attending the three-day event. She is looking forward to seeing the filmed TV pilots for the Chefsters, and stated that the main stage entertainment, Mr. Jimmie Van Zant, was a big hit. She anticipates greater coordination to accommodate larger crowds in the future. She added that the Sheriff’s Office donated $5,000, the City of Starke donated its booth proceeds, and the Women’s Club donated its pancake proceeds. She shared a short video of foundation board member Sylvia Tatum kissing the pig as winner of the Kiss the Pig contest. Trustee Womack stated that 60 Bradford County High School students visited Santa Fe’s Northwest Campus today and were greeted by Dr. Sasser. She added that the students showed much enthusiasm and excitement in regards to gathering information on what Santa Fe has to offer them. She went on to say that close contact is needed with the high school to keep them informed and up-to-date about Santa Fe. She indicated that she may become an active volunteer within the high school. Trustee Brashear apologized to the board for being late to the meeting.

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