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SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES

Request for Proposal (Third call)

Tender No: SUBIST/47/2017-18

TENDER FOR DESIGN AND DEVELOPMENT OF WEBPORTAL OF

SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES

Sanchi University Of Buddhist-Indic Studies 2nd Floor, Sushasan Bhawan, Bhadbhada Square, Bhopal, 462003, M.P. Website: www.sanchiuniv.org.in Mail: it@subis.edu.in

Tender Document Cost- ₹1,000/- (Rupees One Thousand only)

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Tender Document For

Design and Development of Web Portal of Sanchi University Of Buddhist-Indic Studies

(Third call)

INDEX

S.N. Particulars Page No

1. Disclaimer 03 2. NIT 04 3. Bid Data Sheet 05 4. Introduction, Objective & Vision 06-07 5. Scope of Service 08-14 6. Deliverables 14 7. Eligibility Criteria 15 8. How to Submit Bid 16 8. Selection Procedure 16-17 9. Tentative Schedule of Work 18

10. Information to the Bidder 19-20 11. Pro-forma and Annexure 21-24

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Disclaimer: The information contained in this Request for Proposal provides the term & condition set out for the consultants. Subsequently if required further information or clarification shall be provided to the Consultants, whether verbally or in documentary or any other form which may be communicated in due course. This document is not an agreement and is neither an offer nor invitation by the SUBIS Bhopal to the prospective consultants or any other person. The purpose of this document is to provide information that may be useful to them in the formulation of their Tender Proposal. This RFP document may not be appropriate for all persons and it is not possible for SUBIS Bhopal to consider the objectives, technical expertise and particular needs of each party who reads or uses this document. The assumptions, assessments, statements and information contained in this document may not be complete, accurate, adequate or correct. Each consultant should, therefore, conduct their own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and information contained in this document and obtain independent advice from appropriate sources. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. SUBIS Bhopal does not accept responsibility for the accuracy or otherwise of any interpretation or opinion on the law expressed herein. SUBIS Bhopal makes no representation or warranty and shall have no liability to any person including any consultants under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this document or otherwise. This includes the accuracy, adequacy, correctness, reliability or completeness of the document and any assessment, assumption, statement or information contained therein or deemed to form part of this document or arising in any way in the selection procedure. The issue of this document does not imply that SUBIS Bhopal is bound to select a consultant or appoint one, as the case may be, for the consultancy. SUBIS, Bhopal reserves the right to reject any or all the proposals without assigning any reason whatsoever. Further the institute reserves the right to award the branding assignment based upon its requirements fully, partially or phase–wise at its sole discretion.

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Sanchi University of Buddhist-Indic Studies, (SUBIS) Bhopal, M.P. NIT

SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES

2nd Floor, Sushashan Bhawan, Bhadbhada Square, Bhopal- 462003 (M.P.) Phone: +91-755-2773256, Fax: +91-755-2773257, Email: www.sanchiuniv.org.in

NOTICE INVITING TENDER

for DESIGN AND DEVELOPMENT OF WEBPORTAL OF SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES

(THIRD CALL)

NIT No: 1725/SUBIS/PR/2017 Bhopal, Date : 20/06/2017

Proposals are invited from agencies/companies/consortium having expertise in web related software design, development, maintenance and uploading as per the guidelines of Govt. of India with cyber security features for design and development of web portal of Sanchi university of Buddhist-Indic studies.

01 Tender No SUBIS/47/2017-18

02 System Tender No SUBIS/TENDER NO -58 03 Tendering Portal www.mpeproc.gov.in 04 Cost of Bidding Document (non refundable) ₹1,000.00 (Rupees One Thousand) 05 Earnest Money Deposit ₹10,000.00 (Rupees Ten Thousand) 06 Start date for purchase/ download of the RFP 21/06/2017 11:00 IST 07 Last date for purchase/ download of the RFP 27/06/2017 21:00 IST 08 Deadline for online Bid submission 27/06/2017 23:59 IST 09 Date of opening of Technical bid 28/06/2017 12.00 IST or after 10 Date of opening of Financial bid To be decided later

Details of desired service, bidding procedure and other details are given in tender document which is available on website www.sanchiuniv.org.in / e-tendering portal www.mpeproc.gov.in. All corrigendum/addendum if any will be issued on bidding portal. Registrar SUBIS reserves the right to cancel, amend or extend the bid any time without assigning any reason.

Registrar Sanchi University of Buddhist-Indic Studies

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BID DATA SHEET

S.N. PARTICULARS DESCRIPTION 1.0

1a Name of work DESIGN AND DEVELOPMENT OF WEB PORTAL OF SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES (Third call)

1b Time period Six Months 1c Type of Bid 2 Envelope Systems 1d Cost of Tender form ₹1,000/- only (Rupees One Thousand Only)

(Waived for MSME registered in Madhya Pradesh only.) 1e EMD Amount ₹10,000/- only(Rupees Ten Thousand Only)

(Waived for MSME registered in Madhya Pradesh only.) 1f Mode of Submission Online on www.mpeproc.gov.in 1g Start date for purchase of the RFP 21/06/2017 11:00 IST 1h Last date for purchase of the RFP 27/06/2017 21:00 IST 1j Deadline for online Bid submission 27/06/2017 23:59 IST 1k Opening of Technical bid 28/06/2017 12.00 IST or after 1l Technical Presentation To be decided later 1m Opening of Financial Bid To be decided later

CONTENT OF ELIGIBILITY & TECHNICAL CRITERIA

2.0

2A

Cost of tender & EMD amount A-1 Eligibility documents A-2 Technical Bid

Cost of tender & EMD amount (i) Cost of document ₹1,000/ Rupees One Thousand only from payment gateway of e-tendering site www.mpeproc.gov.in (ii) EMD Amount ₹10,000/ Rupees Ten Thousand only from payment gateway of e-tendering site www.mpeproc.gov.in

Eligibility documents

1. Letter of bid submission according to Annexure I

2. Declaration according to Annexure II

3. Valid registration of entity (proprietorship/ partnership/ firm) or formal agreement of consortium.

4. Copy of PAN card of bidder entity

5. Copy of service tax registration of bidder entity 6. Affidavit of authorization, board resolution, ETC for signing

authority 7. Signed copy of bid document 8. Affidavit regarding intimation of no criminal proceedings,

pending cases against bidding entity 9. Any other document, if required Technical Bid Documents along with proof according to Annexure III

2 B Financial Bid Financial offer as the development fee in the scheduled sheet.

3.0 Address for submission of bid & Fee

Online on www.mpeproc.gov.in

4.0 Language of Bid English

5.0 Tender download details www.sanchiuniv.edu.in and on www.mpeproc.gov.in website

6.0 Formats & Annexure See annexure section of Tender document

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Sanchi University of Buddhist-Indic Studies 2nd Floor, Sushashan Bhawan, Bhadbhada Square, Bhopal

TENDER FOR DESIGN AND DEVELOPMENT OF WEB PORTAL OF SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES

Introduction: Sanchi University of Buddhist-Indic Studies was established by GoMP, in year 2012 by a special act of the state assembly as an institution of international importance and currently functioning from rental campus just 15 km away from SANCHI & 45 km away from BHOPAL at village BARLA district RAISEN, MADHYA PRADESH. The university is a widely supported initiative to reignite the flame of ancient knowledge systems of Asia. It aims to be harbinger of the great traditions of knowledge creation and become seat for learning like the classical universities of India and to foster quality research, scholarly discussion and pragmatic knowledge in order to facilitate common man. This university is committed to produce best scholars, academicians, philosophers, researchers, practitioners of international repute in each & every aspect of Buddhist & Indic systems of knowledge & learning to take up the challenges of conceptual, ethical & socio-cultural development of the world. SUBIS shall invite knowledge & wisdom from all ten directions; shall realize, redeem, research, refine and refurbish it further to disseminate in all spheres of life and contribute to the efforts in making ‘Mother Earth’ a better place to live in. The university is committed to work on the known & unknown dimensions of knowledge, academics, art, literature, culture, skills related to ‘Dharma - Dhamma’ which has descended under the guidance of great masters. Sanchi University shall endeavour in synthesizing the ancient systems with the current needs; re-establish the knowledge catering to present day issues. Contemporary in its disciplinary formations, system, methods and infra-structure shall strive to re-create the ambiance & excellence of the old glory of classical universities of India – Taxila, Vallabhi, Nalanda and Vikramshila. It shall also interest the neighbouring Buddhist countries to cooperate in setting up a major collaborative centre for Buddhist and Indic teachings and research, & in the process, create a partnership amongst scholars of Asia & the world. In the rapidly deterritorializing world, the need to set up an international university that negotiates synchronically across the world and diachronically between past and present is of great significance. Objective & Vision: The basic objective of the SUBIS is to promote study and research in Buddhist and Indic Studies including the principles of Dhamma; a foundational tenet of Indian culture and to facilitate the cross-pollination of ideas and foster harmony amongst different civilizations of the world to foreground the idea that India has been the source and inspiration for both Buddhist and Indic Studies, two of the important ‘drivers’ in the programming of the Asian minds. For achieving this vision, the University shall: Impart education in Buddhist teachings, contemporary philosophy, traditions and practice. Promote interaction amongst countries of Asia bound by strong historical commonalities of

knowledge in areas such as religion, philosophy and culture; Contribute to the promotion of world peace and harmony by bringing together cultures and

civilizations of Asia; Contribute to the improvement of the educational system in India by providing new perspectives on

alternative systems of education; Provide education and training in relevant arts, crafts and skills of Asia; To achieve the above, create a partnership amongst the scholars and academics of Asia & the world.

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The university The academic & research activities of the University have already been started on a successful note from its academic campus located in Barla Village in Raisen district, merely 10 kms away from the 120 acre proposed campus on the hillock located close to Sanchi Stupas & tropic of cancer. The university shall impart knowledge in both contemporary and traditional knowledge systems. It shall encourage open dialectics between contending schools of thought in the true tradition of vada-parampara, the tradition of disputation, the foundation of interpretation of texts that demands the presence of, or posits if there is none, a purva –paksha to begin a dialogue. (A) Academic centers: Along with traditional courses Sanchi University will also provide applied and need based courses.

SUBIS Bhopal will be Center of Learning & Excellence for imparting quality Certificate, Diploma, Advance Diploma, Undergraduate(UG), Postgraduate(PG), M.Phil and Doctoral (PhD) education in Buddhist & Indic studies.

The University shall have five following schools initially in Phase I. These schools shall have various centers which shall in turn house several departments. School of Buddhist Philosophy School of Sanatana Dharma and Indic Studies

a) Center for Alternative Education b) Center for Social and Natural Sciences c) Center for Integrated Healing

School of International Buddhist Studies School of Comparative Religions

a) Center for Policy Analysis & Coordination studies School of Language, Literature & Arts

(B) Courses: All the schools shall have several other centers & departments as required in subsequent phases.

The kind of courses run by the University shall be like: (i) Short term courses: 20-50 Certificate, diploma & advanced diploma courses varying from 1 month to 1 year on

various niche subjects in various schools with an intake of 20-30 students in each course. (ii) Courses at UG Level: 10-12 UG Programmes in various schools like: B. Buddhist studies with intake of 20-30 students (3 Year Degree program) B. Indic studies with intake of 20-30 students (3 Year Degree program) (iii) Courses at PG Level: 15-20 PG Programs in various aspects of Buddhist studies, Indic studies, Comparative religion,

Language, various art forms with intake of 10-20 students in each stream (2 Year Degree program)

(iv) Courses at M. Phil Level: M. Phil. Program with intake of 100 scholars in various streams (1-2 year Program) (v) Courses at PhD Level: PhD Program with intake of 50 research scholars in various streams (3-5 year Program)

(C) Study Centres of various countries: The University will also have various study centres of foreign countries, which were established and

run by specific countries. These centres will be the gateways to the concerned country.

(D) Central Library: The University will have a central library with adequate stacking and reading spaces. This will have

e-resources and other advanced methods of communication. The library shall also be a repository of various rare & original manuscripts. The library should be developed as an international resource. The departments shall also have their libraries too.

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Scope of Service Sanchi University of Buddhist-Indic Studies (SUBIS) currently has a website with the URL http://www.sanchiuniv.org.in. The university now wants to have a new web portal. The scope of Service shall include but not be limited to the following tasks:

Creation of a dynamic website according to the latest development standards. Compliance for GIGW and other Government guidelines: The vendor has to complete the

formalities for compliance of Government guidelines. Website should be such that it is easy to use, easy to search, easy to navigate and visually

appealing. Website should be multilingual including support for foreign languages using Unicode. Compatible and interoperable website with different browsers and multiple screen sizes. A website with easy to use web content management system (WCMS). Website with modular

structure and work-flows. (Open Source WCMS are preferred) Transfer and editing of existing content to new website. The system should be developed based on Open Standard to facilitate Backend integration with

various applications created by SUBIS. The website need to be updated in order to accommodate any future changes and requirements at

SUBIS. 1. Website Design The website should be designed as per the Guidelines for Indian Government Website (GIGW)

prepared by NIC and adopted by DARPG, Ministry of Personnel, Public Grievances and Pension, GOI. The guidelines and compliance matrix prepared by NIC are available at http://web.guidelines.gov.in. Compliance Matrix is a checklist of mandatory guidelines. This checklist shall be used to validate websites against the guidelines to ensure compliance.

Vendor will have a detailed study about the University concept and interact with University officials, after which the chosen vendor will come up with design template of the website. The design should match with University concept. University can ask to create new design or modify the existing one. Only after approval of design by competent authority of University the website implementation will start.

Template should contain features like

At least 50 content block positions; Dozens of different style variations for content blocks At least 3 colour styles, Rich typography options and CSS3 progressive enhancements. Bootstrapped Framework - A responsive grid, full of component, JavaScript, and typography

styles for a sleek and intuitive web experience. Responsive Design - Automatically adapt to the best layouts for mobile viewing including the

latest in retina devices. Flexible template - Templates provide dozens of parameters for extensive customization with

virtually no coding needed. Mobile Layouts - Deliver optimal content to mobile devices with device-dependant template

layouts complete with their own menus, modules and visual styling. The contents of the website should be readable using any Screen access Reader Software to the

Visually Impaired users. It should support font size adjustment and switching layout between default, screen reader friendly, high contrast, full width.

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2. General Features Rich User Interface. Website design should be based on framework like Bootstrap Should support HTML5, CSS3, Java Scripts Framework like JQuery and other necessary futuristic

frameworks Design of the website should be as per the GIGW guidelines and W3C guidelines. The system should be Operating System Independent Should support responsive page design compatible to multiple size screens (computer, tablet,

mobiles and any other). The content has to be optimized according to screen size. Should be able to support Video and Audio Content without web browser plugins. Support for Search Engine Optimization. Should support encryption. Social Media integration and interactivity like Facebook, Twitter, Youtube, etc Should support payment gateway, SMS gateway etc Admin-user panels, online forms, interactions etc Interactive features The system should be developed based on Open Standard to facilitate Backend integration with

various applications created by University from time to time and support for the same. Content management software (CMS like Joomla or Drupal or custom) Alignment with SUBIS’s current business strategies and business goals, with easy adaptability to

effect direction and content changes as and when the current strategic goals change. Interactive presentation of content. User friendly with easy to navigate features and easy to use functions. Faster download of pages. Support for visually impaired and otherwise disabled or challenged users. User administration services as part of a comprehensive Content Management System which

should be integrated into the Website design. To provide customizable automated templates. Latest stable versions of software which were used as on date of implementation.

3. Compatibility The site design must be cross-browser and cross-OS compatible up to the most recent browser / OS

versions. Support for three platforms: Desktop/Tablet or Notebook and Mobile form factors will be required.

4. Functionalities Required The website will be based on a Web Content Management System. Facility to update all content on

website by multiple users (based on user specific permission) from anywhere through browser based administrative module using WYSIWIG editing tools allowing non-technical users to create & edit content. Separation of Design and Content – content to be stored in the database and designed to be

controlled by the use of cascading style sheet (CSS). Separate CSS for use with Internet Browsers and Mobile Browsers.

The WCMS software shall be able to include plug-ins or modules that can be easily installed to extend the site's functionality. WCMS capability should be extended using plugins/modules and core of WCMS should not be modified so as to enable easy update of WCMS to future versions.

WCMS system should support user Groups, allowing the administrator to control how registered users interact with the site. A page on the site can be restricted to one or more groups.

WCMS software shall act as a Collaboration platform allowing content to be retrieved and worked on by one or many authorized users. Changes can be tracked and authorized for publication or ignored reverting to old versions.

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Template/Theme based system shall be provided which are customizable. Admin section must be protected by username and password and using encryption. At

database level password should be stored in encrypted format. Mechanism to prevent from brute force attacks.

The Website shall facilitate online payments/payment gateway. Each link created by admin should specify the title of page and admin should have provision for

entering date by which the link may expire. The default shall never expire. Dynamic News/Events/Notification Management System: Facility to manage Departmental

News/Events/Notification through an administrative control panel. Administrator can upload pictures to their events and can add Caption to the pictures. Facility to search news via a strong search engine, Facility to manage news/event write-up/contents using a WYSIWIG editor.

Dynamic Photo gallery/Video/Audio Management System: Facility to manage photo gallery via an administrative control panel, facility to create photo gallery category dynamically. i.e. add/edit/delete photo gallery categories, facility to upload new pictures to these categories along with caption, facility to manage pictures and caption.

Approval process – Ability to create a new page with formatted content, send it for approval and publish it on the site after approval. Audit trail of all changes should also be maintained.

Tab and Accordion plug-ins for better representation of more content in optimized way. Content slider and Image slider plug-in with option to select from multiple effects. Content scroll plugin with option to scroll vertically or horizontally.

Front page content management - Create separate content exclusively for front page. Option to select which content to show on front page.

Content block management - Create various content blocks, select their display position and manage blocks to show on different pages.

User Management and Roles – Ability to create users, centres, students, Faculty/Department and define permissions for approval within a section. Different roles can be created and those roles can be given different accessibility permissions in admin section. Users can be added to different roles.

Menu Management – Ability to add, move, delete, modify menus on the site. Multiple menus can be created with option to select which menu to show on which page.

Multi-lingual content – Ability to create content in multiple languages in unicode. It is expected that the basic site will be in English and Hindi. If content is not translated, the link should show English content by default. Ability to add more languages in future. A language switcher button has to be provided to website visitor, using this button visitor can select content language.

Mobile and Tablet friendly - The website should be mobile and tablet friendly. Mobile/Tablet versions should show customized and optimized content and images.

Comprehensive search facility of individual section of the website as well as entire website both in English and Hindi.

Newsletter – Newsletter feature to efficiently manage unlimited number of subscribers, organize them into mailing lists, send personalized newsletters, etc.

Form Designer – WCMS should have online Form Designer with payment gateway integration with facility to o Multi-page forms. o Every field includes additional -attributes, where you can customize the specific properties

for the form fields using JavaScript. o Option for hidden fields. o Set fields to required, not allowing the submitter to submit the form without filling the out. o Multi-file upload. The size of the acceptable file and file extensions allowed should be

configurable o Advanced email settings and options. o Spam protection - Captcha/Google ReCaptcha

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o Different payment options like - Free Form, Form with fixed payment amount, Form to allow customers enter the payment amount they want, Form which has payment amount calculated automatically based on customer's input.

o Payment gateway integration Live streaming – WCMS should allow to display simultaneous live streaming feeds from

YouTube and Facebook FAQs - Facility to manage FAQs. Each question/answer can have multiple attachments. Online RTI - Options like opening new account, login, online RTI queries, replies, etc. Facility to

update list of of CPIO’s and RTI related cases on website. Walk-through - Feature for Virtual tour, walk through and 360 degree view. Webservice API support - The website should provide API support so as to expose website

content via RESTful API. These webservices will be used in future for mobile application development

New content added to website should be auto highlighted Publish/unpublish – WCMS should allow marking any content, photo, video or audio as

published or unpublished. Published content will be shown on website, and unpublished content will not display on the website.

Calendars – WCMS should allow creating and displaying multiple calendars like Academic calendar, event calendar, etc.

Alerts - New events created or updated should send notifications to all internal users Interactive icons should be used. Visitor Diary; Guest book. Feedback and Contact Forms – Ability to create feedback and contact forms and option to view

the data submitted through these forms. Downloads section and download manager. Notice board section – with ability to update content from admin section. Career Page Faculty Profile: Faculty Profiles with facility to update the profiles regularly.

6. SEO Activities Sufficient On-page optimization activities to be undertaken like Keyword Analysis Back link Analysis Initial Rank Report Content Optimization Traffic Analysis Google Local Listing On Page Optimization Meta Tags Optimization 301 Redirect Analysis Canonicalization Indexed URLs Analysis Header Tags Optimization (H1, H2, H3) Robots.txt Creation and Analysis Html and XML Sitemap Creation &

Analysis

W3C Validation HTML/CSS Image Optimization Duplicate Pages Analysis Dead / 404 Pages Analysis Navigation Analysis Crawl Error Resolution Website Speed and page load time RSS Feed Creation Google Webmaster Tool Management Google Analytics Setup Google Analytics Report Website Evaluation Report SEO Recommendation Report

7. Sub websites In addition of the main approved website template design, vendor will have to design 5 more

templates each with at least 2 colour options. These templates should be able to support small websites of upto 10 pages. These templates should be responsive and conform to W3C standards.

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These templates may be used by University for developing their own departmental level micro-websites. The templates have to be integrated with WCMS. The vendor does not need to develop sub websites but only need to provide WCMS integrated design templates/themes for these sub websites.

8. Data Migration:

Existing content of current website should be edited & optimized and uploaded into new website.

Uploading new translated content onto website New content provided by University will have to be added to website. All content – text, images, videos, audios – will be provided by University.

9. Security: The website should allow secured socket layer. The website shall be security audited according to

OWASP (Open Web application Security Project) application security verification standard. a) Tools for control and monitoring Website security b) Protection against defacement, hacking, etc. c) Website should incorporate security features to protect the site from Session Hijacking, Sql

injection, Cross scripting, Denial of Service etc.

SUBIS may also appoint external Security audit agency for verifying security robustness of the website. Vendor needs to update the website according to feedback provided by SUBIS or security audit agency appointed by SUBIS.

10. Operation Maintenance of the Website WCMS and De-bugging: The Bidder will provide an operational guarantee on the WCMS designed & developed for a period of

one year from the date of Commissioning of the website, which will include de-bugging of the website on their own as well as when reported. Modification has to be made by vendor, if University finds that WCMS is not fulfilling our needs or if further improvements are required. All troubleshooting required would be the responsibility of the Bidder. This support does not require vendor to manage and update website content.

11. Access to Visually Impaired: The contents of the website should be readable using any Screen access Reader Software to the

Visually Impaired users. It should support font size adjustment and switching layout between default, screen reader friendly, high contrast, full width.

12. Web Development Standards: The Website should be developed with the latest technology, using up-to-date and well established

development tools and software. The development approach should conform to the best practices in the Website development and maintenance industry. Generally it should ensure the following: a) Adherence to commonly accepted standards and practices, including W3C and GIGW

compliance. b) Using latest website design technologies with acceptability on all current user technology

platforms; browsers, operating systems, client systems. 13. Acceptance Testing: Website developed will be tested by SUBIS or its appointed agent/representative with required

technical and other capabilities to inspect, test and evaluate the Website and determine whether it satisfies the acceptance criteria as agreed upon in the work plan. Vendor will rectify the deficiencies and other deviations from work plan identified by SUBIS immediately and not later than 10 days from the date of intimation by SUBIS. Re-evaluation will be done by SUBIS or its representative and if deficiency is not rectified, SUBIS will be at liberty to invoke suitable penalty clauses and/or cancel the contract without further notice. Final payment release will be subject to SUBIS conveying acceptance after evaluation.

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14. Disaster Recovery and Business Continuity Plan: Automated daily backup solution should be provided. Vendor will have to provide easy solution for

periodic and sporadic backup of website. Backup should include WCMS program files, all website content files, database, etc. Solution for easy and quick restore of this backup should also be provided.

15. Training: Vendor will provide training in the use / maintenance of the Website. All technical aspects of Website

maintenance including requirements for hosting, registrations, submission to search engines and other link sites for a period of at least one week. Complete Website source code and other technical documents associated with the Website development, administration and use will be provided to the SUBIS team till satisfaction of the University. Vendor will provide necessary technical details including requirement of software, software tools and systems required for the proper upkeep and maintenance of the website. Vendor will provide technical support for the SUBIS team to become trained in the organization and administration of the SUBIS’s Website. The training will also be extended to SUBIS’s user department personnel associated or responsible for the content management of the website.

16. Documentation Complete documentation on the WCMS web site- User Manual and Technical Manual has to be

provided. 17. Hosting of website Project scope does not require vendor to purchase or deploy any server for the website but requires

that vendor successfully hosts the website on the server leased/purchased/rented by SUBIS. Vendor should be able to host the website on any of the hosting environment (like shared server hosting, dedicated server hosting or cloud based hosting on any platform Linux or Windows) procured by SUBIS.

Important guidelines

The vendor may have to visit SUBIS Administrative Office or Academic Campus as per project requirement. All cost incurred related to such visit shall be borne by the vendor.

The vendor has to share source code of website and WCMS with University from time to time. All material/product and related codes would be property of University and vendor would have no

claim over the same in future. All content should be stored and kept confidential and vendor should not reuse/replicate/transfer

the same to anyone else. The vendor should provide all admin/user manuals. The vendor should also provide support for all future upgrades related to website.

Changes in Project Scope:

All changes required will be advised by way of a written proposal / through e-mail from the SUBIS specifying such changes. Only major changes requiring substantial development effort and allocation of resources will constitute change in scope of work. All work accepted as amendment to the work plan originally agreed upon will be deemed to be covered under the contractual agreement already entered into.

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Trademarks & Copyrights: i. The deliverables and any other documentation materials or transfer of all related intellectual

property rights or works commissioned by SUBIS and as such will be the sole property of the SUBIS and the SUBIS will be vested with all right, title and interest therein.

ii. The copyright in respect of all works associated with the Website developed for the SUBIS will be vested with the SUBIS.

iii. Vendor shall provide to the SUBIS complete software code and complete modified source code of system, related dependencies as well as CMS, along with transfer of all related Intellectual Property Rights of the modified source code to SUBIS used for the Website development.

iv. SUBIS will not be responsible against any liability for the use of Software with regard to copyright / license if any.

Warranties and Liability:

i. The bidder will warrant that the Website will be free of programming errors and defects in workmanship and materials, and that it will be in full conformity with the specifications in the work plan. Any shortcomings noticed or identified by the SUBIS in this regard will make the bidder liable to penalties and the bidder will be required to rectify the defects promptly at own expense.

ii. The contractor will not sub-let the contract or part it’s to any other agency or individual(s). iii. The bidder further warrants that it has complete rights to license, convey and without any

encumbrance the Website and deliverables covered in the contract. iv. The bidder further warrants that it has obtained all required registrations, permissions and

consents from all third parties necessary to deliver the Website, background technology and deliverables.

v. The bidder expressly warrants that the Website does not contain any protective feature designed to restrict or prevent its use by the SUBIS or its agents and customers.

vi. The bidder further warrants that the Website or any associated portion of it does not contain any virus, worm, Trojan horse routines, trap door, time bomb, or any other codes or instructions that may be used to access modify damage or disable the Website or computer system including that of the customers and other users of the Website .

vii. The bidder warrants that the Website will be compatible with the SUBIS hardware and software technology platform.

viii. The bidder warrants that the Website does not infringe upon the trademark, copyright patent trade secrets or any other rights of any third party and where there is a use or infringement the vendor shall obtain a license for use from the rights holder permitting such use. The Vendor shall indemnify against liability for infringement.

ix. The bidder warrants that all content forming part of the Website is provided from or obtained only from SUBIS. The intellectual property rights of website will be the property of SUBIS and cannot be used by anyone else without the permission of SUBIS.

Deliverables:

i. Website with WCMS as per above specifications. ii. Hardware and Software requirements specifications required for the project iii. Work Plan Schedule iv. Source Code with Complete Documentation (including System & Operations Manuals) v. Tools used with licenses, if any vi. Training vii. Business Continuity & Data Recovery Plan viii. Licenses wherever required and commitment letter for non-infringement of Trademarks & Copy

rights. ix. Confidentiality and Non-Disclosure Agreement

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Eligibility Criteria SN

Basic Requirement

Specific Requirements Documents Required

1. Sales Turnover Annual Sales Turnover generated from website design/ development services/ web application development services during each of the last three financial years (as per the last published Balance sheets), should be at least ₹ 10, 00,000. This turnover should be on account of website design/ development services only and should not comprise of other sales/other service revenues.

Extracts from the audited Balance sheet and Profit & Loss; OR Certificate from the statutory auditor.

2. Technical Capability

Bidder must have successfully completed at least two projects of website development/ web application development worth ₹2,00,000 or more in the last five years.

Work Order/Assignment order issued by the owner of the website developed and URL of websites.

Bidder should have had at least three years of experience in the field of web designing, web development & hosting of websites.

Self Certification/ Copy of Registration certificate

Bidder should have satisfactorily designed at least 10 websites in last five years and should fulfil following minimum criteria - A- Four Web Content Management System (WCMS)

based website development. B- Two responsive websites (compatible to multiple size

screens - computer, tablet, mobiles, etc) C- One bi-lingual/multi-lingual website. D- One website/portal for reputed higher educational

institute. E- Two websites containing at least 50 active pages.

Purchase order/Invoice, URL of active websites and self declaration.

Bidder should have worked with at least one Government /Semi Government/Autonomous organisations OR Nationally/Internationally acclaimed firm, handling similar work.

Work Order/Assignment order issued by the concerned Deptt / Agency and URL of active websites.

3. Legal The Bidder should have registration of entity in India.

Copy of Registration Certificate from competent authority.

The Bidder should have service tax registration.

Copy of Service Tax Registration Certificate

The Bidder should have Permanent Account Number (PAN) issued by Income Tax Department.

Copy of PAN card

4. Manpower Strength

At least 5 IT professionals are employed in bidder’s organisation in the work of website design/ development fulfilling following criteria – Minimum qualification – B.E/B.Tech (IT/CS) or MCA

or BSc. (IT/CS). Minimum Two (02) years of experience in website

development.

CVs of professionals clearly mentioning educational qualifications, total work experience and date of joining to bidder’s organisation.

5. Blacklisting The Bidder should not be blacklisted by any of the Government Organisation/Agencies or pending criminal proceedings.

Notarised Affidavit by authorised person of bidding entity.

Above mentioned criteria are minimum eligibility criteria. Bidders are advised to mention all the information about their capabilities, projects, and resources available to him at relevant place of Annexure-III of this bid. Marking of technical score (Of eligible bidders) will be done based on the information submitted by the bidder in Annexure-III.

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HOW TO SUBMIT THE BID 1. Bidding Document

1.1 The bid document is available on SUBIS website www.sanchiuniv.org.in and e-tendering portal www.mpeproc.gov.in.

1.2 Bidder should log-in to e tendering system of www.mpeporc.gov.in by using user id and password provided by portal administrator. Unregistered users/Bidder may register them self by procedure set forth by portal administrator.

1.3 Interested bidders may download the bid document from e-tendering website by paying cost of document. i.e ₹1,000 (Cost of Document is payable through e-payment gateway of tendering portal.) Firms registered in Madhya Pradesh as MSME may claim exemption of this cost.

2. Preparation of Bid

Bidder Should Prepare the Bid in manner elaborated below; 2.1 Bid Document: Bidder should take a printout of all pages of bid document obtained from e- tendering portal, sign on each page and scan the same in PDF format. 2.2 Cover Letter: Bidder should prepare the cover letter in Pro-forma given in annex-I sign, scan the

same. 2.3 Fill all other annexure and attach all the mandatory and relevant documents required for

eligibility and technical evaluation as per the bid document.

3. Upload, Submit and encrypt the Bid 3.1 Bidder should log-in to e tendering system of www.mpeporc.gov.in by using user ID and password

provided by portal administrator. Un-registered users/Bidder may get register themselves by procedure set forth by portal administrator.

3.2 Select the appropriate bid issued by SUBIS by selecting system tender no and agency i.e Sanchi university of Buddhist-Indic studies.

3.3 Fill the desired information correctly and save it properly. 3.4 Pay the EMD amount ₹10,000 by using e-payment gateway provided by e-tendering portal. (Firms

registered in Madhya Pradesh as MSME may claim exemption of this cost.) 3.5 Upload all relevant documents. (File uploaded should be scanned properly in desired resolution

and must be readable.) 3.6 Fill the Financial bid online in Format provided. 3.7 Encrypt the bid by using appropriate digital signature certificate.

SELECTION PROCEDURE Opening and Review of the Bid: Bid opening authority of SUBIS will open the bid(s) submitted by bidders on e-tendering platform on

or after the deadline set forth in bidding schedule. Competent authority or committee appointed by SUBIS will examine the bid(s) received from online

e- tendering platform. The bidders who complete the eligibility criteria will be deemed as qualified bidder. The Committee will call the qualified bidders for the presentation. In next step the committee appointed by SUBIS will assign the marks to eligible bidders as per the

marking scheme set forth in this bid document. Financial bid of only top five qualified bidders will be opened by competent authority. The award of work will be assigned to the lowest bidder from among the top five qualified bidders,

but Registrar SUBIS have right to assign the work to any other bidder (Among Top Five) if he thinks that the assignment of work to selected bidder is not in the interest of the university. If two or more bidders submits same cost then the decision of Registrar, SUBIS will be final and binding.

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Details of prescribed technical score and evaluation process On the basis of submission of documents in prescribed format and presentation made by applicants,

technical score shall be worked out as per mark allocation for different type of skills and experience shown in technical score details. Any objection on above mentioned prescribed method shall not be entertained. Extra experience and technical skill in mentioned fields other than minimum eligibility criteria shall be benefitted as shown in technical score sheet.

Evaluation of Technical score S. N.

Criteria Max Marks

Evaluation

COMPANY PROFILE

1. Average turnover from website/ web application design and development services in the last 3 years

50 Up to ₹10,00,000 – 30 marks ₹10,00,001 to ₹20,00,000 – 40 marks Above ₹20,00,000 – 50 marks

2. Website/ web application development project worth ₹2, 00,000 or more in the last 5 years

50 30 marks for minimum 2 projects worth ₹2, 00,000 completed in last 5 year. 10 marks for each similar project.

3. Firm’s ISO Certificate 50

4. No. of IT professionals 100 60 marks for minimum 5 employees. 10 Marks each for an additional employee.

RELEVANT PAST EXPERIENCE

5. No. of bi-lingual websites developed 100 30 marks for minimum 1 bilingual website completed in last 5 years. 20 marks for each additional bi-lingual website completed in last five years. 10 additional mark for foreign language website work (other than English).

6. No. of multilingual (more than 2 languages) websites developed

50 10 additional marks for each multilingual (more than two languages) website completed in last 5 year.

7. No. of websites with Web content management system

100 60 marks for minimum 4 websites with WCMS completed in last five years. 10 marks for each additional WCMS website completed in last five years.

8. No. of responsive websites compatible to multiple size screens (computer, tablet, mobiles, etc)

100 60 marks for minimum 2 responsive websites completed in last five years. 10 marks for each additional responsive website completed in last five years.

9. No. of websites with more than 50 active pages

100 60 marks for minimum 2 websites with more than 50 active pages completed in last five years. 10 marks for each additional website with more than 50 active pages completed in last five year.

10. No. of websites developed for reputed educational institutes of higher education.

100 60 mark for minimum one similar assignments (i.e, websites developed for reputed educational institutes of higher education) completed in last five years. 20 marks for each additional similar assignment (i.e, websites developed for reputed educational institutes of higher education).

PRESENTATION

11. Presentation 200 Proposed methodology for project Sample design & layout Features of WCMS proposed to be used including multilingual functionality Brief idea on overcoming challenges of mobile friendly website Social Media Integration Proposed plan for security robustness of website

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The bidder is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in

the RFP prior to submitting the proposal. Requests for clarifications should be sent to E-mail: it@subis.edu.in

Payment Terms: 80% payment of order value will be made on delivery, completion, hosting of portal and successful acceptance testing and security audit from SUBIS or its empanelled agency or any Government of India Agency for security audit certificate / safe to host certificate along with transfer of final source code and balance 20% payment shall be released after completion of operational maintenance period of one year.

Performance Guarantee: For the performance guarantee; the Earnest Money Deposit during filing of the tender will be converted into performance guarantee. Performance guarantee money shall be released 30 days after the total contract period, that is, 30 days after completion of operational maintenance period of one year.

Time Frame: The time frame for study, design and development of the web portal along with the transfer of final source code will be 04 (Four) months from the date of award of the contract. If SUBIS appoints security audit agency from CERT-In empanelled agency or any Government of India Agency for security audit certificate / safe to host certificate, total time frame will be 06 (Six) months from the date of award of the contract.

Tentative Deadline for Submission of Scheduled Work:

Activity Timeframe (from the award of contract)

Project Work Plan End of 1 week

Initial design template End of 2 weeks

Finalization of design template according to feedback End of 4 weeks

Integration of design template with CMS End of 5 weeks

Migration of existing content to new CMS based website. End of 5 weeks

Adjustment of content block & positions according to design template and as per discussion

End of 6 weeks

Content optimization and adding new content End of 7 weeks

SEO activities End of 8 weeks

Testing End of 9 weeks

Go live End of 10 weeks

User training and documentation End of 12 weeks

Acceptance testing End of 14 weeks

Other remaining tasks End of 18 weeks

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Information to the Bidder

1. Understanding of Words and Sentences used in Documents (a) SUBIS Sanchi University of Buddhist-Indic Studies, Bhopal (b) Applicable Law Means the laws and any other instruments having the force of law in India as they may be issued

and in force from time to time. (c) Proposals Means proposal submitted by respondents in response to the NIT issued by SUBIS . (d) The Bidder Means the Individuals and entity, which participates in the Tender and submits its bid. (e) Personnel Means professionals and support staff provided by the consultant and assigned as part of the

contract. (f) Committee Means committee, constituted by SUBIS for evaluation of Technical Proposals. (g) Entity Means proprietorship/partnership/ consortium bidding entity. (h) Government Means the Government of India and Government of Madhya Pradesh (i) Consultant Means Successful bidder Individuals, entity or entities appointed by SUBIS for ‘Design &

Development of Web Portal of Sanchi University of Buddhist-Indic Studies’ Note- In case of interpretation and understanding of words, sentences or any content of whole RFP

document; decision of Sanchi University of Buddhist-Indic Studies shall be final and binding. 2. Contact Person: for any other information, contact:

1. Registrar Sanchi University of Buddhist-Indic Studies, Bhopal 2nd Floor, Sushasan Bhawan, Bhadbhada Square Bhopal, 462003 PH: 0755-2773256, Fax: 0755-2773257 Email: registraroffice@subis.edu.in

2. Saurabh Umalkar, Assistant Director Sanchi University of Buddhist-Indic Studies, Bhopal 2nd Floor, Sushasan Bhawan, Bhadbhada Square Bhopal, 462003 PH: 0755-2773256, Fax: 0755-2773257 Email: it@subis.edu.in

3. Court Jurisdiction: Any dispute arising out of the tender document/evaluation of bid shall be subject to jurisdiction of

the competent court at Bhopal, Madhya Pradesh only. 4. Settlement of Disputes The decision of the Consultant Evaluation Committee shall be final & binding on competitors. In case

of dispute not related to the judging procedure or the award by the Consultant Evaluation Committee the settlement will be done by sole arbitration of SUBIS Bhopal or by the arbitrator appointed by SUBIS without recourse to the legal authorities.

5. Taxes and duties: The consultant, sub-consultants and personnel shall be liable to pay such direct and indirect taxes,

duties, fees and other impositions levied under the applicable laws of India. 6. Any changes with regard to this tender will be notified through website only.

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7. Confidentiality: Except with the prior written consent of the “SUBIS”, the consultant and the personnel shall not at

any time communicate to any person or entity any confidential information acquired in the course of the Services, nor shall the consultant and its personnel make public the recommendations formulated in the course of or as a result of the services.

8. Conflict of Interests: The Consultant shall hold the SUBIS's interests paramount, without any consideration for future

work, and strictly avoid conflict of interest with other assignments or their own corporate interests. If during the period of this contract, a conflict of interest arises for any reasons, the consultant shall promptly disclose the same to the SUBIS and seek its instructions.

9. Negotiation The first ranked applicant (the “Selected Applicant”) may, if necessary, be invited for negotiations.

The negotiations shall generally not be for reducing the price of the proposal, but will be for re-confirming the obligations of the consultant under this RFP. Issues such as deployment of key personnel, understanding of the RFP, methodology and quality of the work plan shall be discussed during negotiations. In case the selected applicant fails to reconfirm its commitment, the authority reserves the right to designate the next ranked Applicant as the “Selected Applicant”.

10. All costs incurred in connection with submission of bids like preparation, submission any personal visits, submitting the bids personally, subsequent processing etc. shall be borne by the bidder. SUBIS will not be responsible / liable for the same regardless of the outcome of the tendering process.

11. The tender for the works shall remain open for acceptance for a period of 90 days from the date of opening of tenders. The earnest money will be forfeited in case the selected bidder withdraws his bid during the validity period.

12. Consortium A maximum of two members shall be allowed in consortium. For technical evaluation/eligibility, combined technical capacity of both members shall be

considered. For financial evaluation/eligibility, combined financial capacity of both members shall be

considered. 13. Miscellaneous

a) The consultant shall at all times indemnify and keep indemnified the SUBIS against any and all claims by Employees, consultants, employed engaged or otherwise working for the firm entity, in respect of wages, salaries, remuneration, compensation or the like.

b) All claims regarding indemnity shall survive the termination or expiry of the contract. c) It is acknowledged and agreed by all parties that there is no representation of any type, implied

or otherwise, of any absorption, regularization, continued engagement or concession or preference for employment of persons engaged by the (consultant) for any engagement, service or employment in any capacity in any office or establishment of the Government of India or the SUBIS.

14. Termination of this competition If against all expectations entertained by the bidder, the result of the competition is such that none

of the participants could be selected by the Consultant Evaluation Committee; the competition then can be regarded as terminated.

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ANNEXURE – I Sanchi University of Buddhist-Indic Studies

Location, Date To , The Registrar Sanchi University of Buddhist-Indic Studies, Bhopal 462001 Sub.: Submission of Tender for Design & Development of Web portal of Sanchi University of Buddhist-

Indic Studies Ref.: Your NIT No: 1725/ SUBIS/PR/2017 dated 20/06/2017 Sir,

In response to above mentioned NIT: 1. We<the Bidder> hereby submit the bid for providing desired service mentioned in subject. 2. I .................. S/o Shri ...........authorized to prepare and submit the bid on behalf of firm. 3. We the bidders are not black listed or debarred by any department or agency of government

for providing taxi service 4. All document and information submitted/attached with this document are true and correct as

in my knowledge. 5. Original copy of documents is kept in my possession and SUBIS may call the original copy for

verification. Assuring you the best service. Signature: Name : Signed In capacity of : Name of Firm: Rubber Stamp

Annexure II DECLARATION

1. I/We ..................................................(names of partners/proprietors or Shareholders) do hereby declare that the entries made in this application form are true to the best of our knowledge and believe, that we shall be bound by the acts of duly constitute attorney.

2. It is hereby declared that I/We----------- the undersigned, have read and examined all the terms and conditions etc. of the tender document for which I/We have signed and submitted the tender under proper lawful Power of Attorney. It is also certified that all the terms and conditions of the tender document are fully acceptable to me/us and I/We will abide by all the terms and conditions.

3. I/We also hereby declare that all matters related to SUBIS, Bhopal shall be treated as Confidential and no information shall be passed on to any unauthorized person without written permission of the Competent Authority.

4. Mr. .................................................. Whose signature is given below, is an authorized representative of this firm. ------------------------------ (Space for Sig.)

5. I/We also undertake the responsibility to communicate all subsequent changes in the constitution or working of firm, affecting the accuracy of the facts, stated above.

6. This is also certified that I/We/our principal firm have no objection in signing the purchase contract if the opportunity for the supply of the items against this tender is given to me/us.

Date: Authorized Signatory & Seal of the Firm

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ANNEXURE III Sanchi University of Buddhist-Indic Studies

Technical Bid should indicate following information along with the supporting documents:

Format of Application Tender for Design & Development of Web Portal of Sanchi University of Buddhist-Indic Studies 1. Name of the Firm: ............................................................................................. 2. Complete Postal Address: .................................................................................

--------------------------------------------------------------------------------------------------------- 3. Fax No. : ................................................................................................................ 4. Telephone No: ....................................................................................................... 5. Email: ..................................................................................................................

6. Minimum three years of experience in web designing, web development & hosting websites.

Attach- Self Certification/ Copy of Registration certificate.

7. Minimum Two completed projects of at least ₹2, 00,000/- each in last five years. Attach Proof- Work Order/Assignment order issued by the owner of the website developed and URL of websites. (Attach/Upload the turnover certificate issued by chartered accountant)

8. Annual Business Turnover (Minimum ₹10, 00,000/-from website design/development work only)

FY2015-16: FY2014-15: FY2013-14: (Attach/Upload the turnover certificate issued by chartered accountant)

9. Design and Development of 10 number of website in last 5 years.

Attach -- WO/Purchase order/any supporting document, URL of active websites and self declaration. SNo URL of websites Attached document name Page no. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

10. Four Web Content Management System (WCMS) based website development in last five years.

Attach -- WO/Purchase order/ any supporting document, URL of active websites and self declaration. SNo URL of websites WCMS used Attached document name Page no. 1. 2. 3. 4.

11. Development of two responsive websites in last five years. (Compatible to multiple size screens - computer,

mobiles, etc). Attach -- WO/Purchase order/any supporting document, URL of active websites and self declaration.

SNo URL of websites Attached document name Page no.

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12. Development of one multi-lingual website in last five years. Attach -- WO/Purchase order/ any supporting

document, URL of active websites and self declaration. SNo URL of websites Attached document name Page no.

13. Worked on one website for reputed higher educational institutes in last five years. Attach -- WO/Purchase

order/ any supporting document, URL of active websites and self declaration. SNo URL of websites Attached document name Page no.

14. Creation of two websites containing at least 50 active pages in last five years. Attach -- WO/Purchase order/

any supporting document, URL of active websites and self declaration. SNo URL of websites Attached document name Page no.

15. Worked with one Government /Semi Government/Autonomous organisations or nationally / internationally

acclaimed firm handling similar work. Valid Proof-- Work Order/Assignment order from the concerned Deptt / Agency and URL of active websites.

SNo URL of websites Name of Dept/Agency Attached document name Page no.

16. Notarized Affidavit for not having been blacklisted by any of the Government Organisation/Agencies or

pending criminal proceedings. Attach- Affidavit by authorised person of bidding entity.

17. Minimum 5 IT professionals are employed in bidder’s organisation in the work of website design/ development fulfilling following criteria – Attach CVs of professionals clearly mentioning educational qualifications, total work experience and date of joining to bidder’s organisation.

SN Name of Professional Highest Educational qualification Total work experience Remarks 1. 2. 3. 4. 5. Minimum qualification – B.E/B.Tech (IT/CS) or MCA or BSc. (IT/CS). Minimum 2 years of experience in website development.

18. ISO certificate (Optional)---Attach Certificate copy

Authorized Signatory & Seal of the Firm

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ANNEXURE IV

PROFORMA for Financial Bid for Design & Development of the Web Portal of Sanchi University of

Buddhist-Indic Studies.

Price Bid (To Be submitted Online Only)

SL. NO. DESCRIPTION COST IN RUPEES (inclusive of all taxes)

1. Design & Development costs Rupees Date : Signed by : Name : Name of Firm :