SANBAG Purchase Order Request Right of Way Acquisition for E Street sbX

8/7/2019 SANBAG Purchase Order Request Right of Way Acquisition for E Street sbX

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San Bernardino Associated Governments

PURCHASE ORDER REQUEST

NOTE: Do not use a purchase order for construction projects, roadwork, purchase or lease of real property,and employment contracts.

Short Descriptio" of PO to be included in monthly procurement

report. (Required) Use up to a maximum of 27 characters (spaces

count) to provide a short description in RCMS.

RCMS

RNJ Acquisition for E Street sbX

Short Descriptio" of PO to be included in monthly procurement

report. (Required) Use up to a maximum of 40 characters (spaces

count) provide a short description in EDEN.

EDEN

R(W Acquisition for E Street sbX

VENDOR:_N_os_s_a_m_a_"_L_L_P Vendor 10 NGKE / 0IS 1 9

ADDRESS: 445 S. Figueroa, 31st FI, Los Angeles, CA 90071

PHONE: 949-833-7800

PO Start Date (desired): 12/5/10

YCOOSI-,

i J l / ; L C JNote: The POStart Date is the date the printed Purchase Order isapproved by the Chief Financial Officer, the Executive Director, or theBoard of Directors.

oProcess payment from this PO Request - invoice is attached.

PO End Date (required): 1/5/11 . PO # (if released for RFP/RFQ):

R N V Acquisition for E Street sbX ! : 31511 001 i 5553_ _ _ _ _ _ _ _ _ _ _ _ 1 . - . . 1 . _ _ .. 1 _ _ . • _ .• • __ ._ . .

Fund Description: Local-FundDEN String: 6010.30.0315.52200

EDEN String: Fund Description:


._ - _ .._---_ . ._ __ _--_. ---- ------I----..i----··- ....--- ,-----J--~ -l----· --Fund Description:DEN String:

i I_ _ ._ ...• . _ _..... ......... .... • ........ .. _ . .•__ .•. _. _. _ .. ..• . .•.. _ .• .__ ' __ .•.. _ . __ .1. .


i . $ i. . . _ _ . _ L _ · _ _ · · · · · _ - _ · · _ · _ - - \ · · · · · · · · · · · t · _ · . · · _ · _ - _ _ _ ._ _ _ _

i


Shipping/Handling/T ax.....:. ... ....•_,_ •.•. _•• _ ....L......

,

!--_ ...-_._--,.-j----_._-

ou would like noted on the Purchase Order.

Form 12 10/10




Pleaseanswer the following questions regarding the selection process:

Was the County Pre-Approved Vendor List used? ~NO 0Yes

Was an informal competitive bid process done? ~ No0Yes - see Informal Bid Process Section A.

Is this a sole source purchase order? 0No ges - see Sole Source Section B.

Date

12/5/10

Approved byP.O. Manager (Signature) Date

Approved byl~~anager (Signature)

/ ) J f . 1 !. ~

Filename: Agreements\PO __

Section A: Informal Bid Process

Excerpt from SAN BAG Policy 11000, Contracting and Procurement Policy:

VII. SUPPLIES AND SERVICES CONTRACTS

A. Supplies and Services Competitive Processes

1. Informal Competitive Procurement: Informal competitive procurement procedures will generally be used for

purchases in excess of $5,000, but not exceeding $25,000. The following general procedures, depending upon the

type of purchase, should be used for informal competitive procurement:

a. A telephone survey for quotations will generally be taken for purchases of goods and services. In such cases,

the buyer specifically identifies the item being purchased. Award of a purchase order will be to the lowest

responsive responsible bidder whose bid conforms to the requirements.

b. Informal Requests for Quotes or letters may be required if the goods or services being requested require bidders

to have more detail. SAN BAG will issue a Request for Quotation to a limited number of firms/individuals. Award

of a purchase order will be to the responsible bidder whose bid conforms to the requirements and is most

advantageous to SAN BAG as to price and other factors considered.

c. Use of electronic quotation systems operating within San Bernardino County is authorized.d. SAN BAG will document results of all such informal procurement actions.

Date: Date Bids Were Gathered l-Item: Description of Item: __

Staff: Name of Persons Collecting Bids: __

Bidders:

1. Company Name $--

Representative

2. Company Name $

Representative

3. Company Name $--

Representative

NOTES:--

Form 12 10/10 2




Section B: Sole Source

Excerpt from SAN BAG Policy 11000, Contracting and Procurement Policy:

VII. SUPPLIES AND SERVICES CONTRACTS

D. Sole Source Process

In those specific instances when it may be necessary or prudent to enter into sole source contracts, specific approval

shall be required.

1. All sole source contracts shall be governed by the following guidelines:

a. Sole source contracts may be recommended for approval upon a finding of appropriateness and that it is in thebest interest of the agency to do so.

b. Contracts may be recommended for approval on a sole source selection based upon a requirement for uniquequalifications, the existence of significant time constraints. and/or in certain instances of demonstratedexperience.

c. Any recommendation for approval of a contract for which a competitive process has not been completed shall

contain justification for the lack of competition.

d. Any recommendation to the Board of Directors for sale source procurement must be specifically called out in theagenda item and shall be placed on the discussion calendar.

2. The Executive Director, or his/her designee, is authorized to approve sole source procurements up to $50,000,using the guidelines outlined in this section. Such sole source procurements shall be routinely reported to the

Board of Directors.

Check the appropriate box and provide Justification:[gJUnique Qualifications DSignificant Time Constraints DDemonstrated Experience

Justification: Nossaman has previously provided legal services related to the acquisition of sbX right of way

to SANBAG. They are also the firm that was unanimously selected by SANBAG's consultant selection team

to provide legal services to SAN BAG for the acquisition of sbX right of way. This purchase order will allow

the Nossaman team to begin immediately due to the tight timeline with which Omnitrans reguires. .

possession of the right of way.

Form 12 10/10 '3

SANBAG Purchase Order Request Right of Way Acquisition for E Street sbX

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