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SAN DIEGO IMPERIAL SWIM MEETING MINUTES

Mission San Diego-Imperial Swimming prepares athletes for life-long success through competitive swimming

Vision San Diego Imperial Swimming is F.I.R.S.T. Fun, Integrity, Respect, Service, Team

Fun is First!

Date: 09/23/2019 Location: Homewood Suites

Time: 7:45 PM Meeting Type: Board of Directors

Chairperson: Kevin Lee Secretary: Rich Cosgrove AGENDA

Agenda Items Person Time 1 Call to Order Kevin 7:45

2 Welcome - Introduction Kevin 3 Approval of Previous Meeting Minutes

• M/S/A with no corrections. Kevin 7:50

4 Consent Agenda: • One correction – Add Mary Redmond as having attended the USA

Aquatics Convention in St. Louis, MO. • Item emphasized – SI LSC team travel (to All Stars, AG Zones,

etc. meets) is suspended until all of the Safe Sport MAAPP requirements can be fully implemented.

• Approval of Consent Agenda – M/S/A

Kevin 7:55

5 Discussion Topics from Consent Agenda a. No-show penalty for BB Max meets:

• Request to start a dialog on removing the SI no show penalty at BB Max meets and possibly for higher level meets (but not including championship meets – penalty would be left in place for these meets).

• At this time, the penalty is not in effect for pre-seeded meets as the athletes do not check in for events at these meets.

• One of the intents of the policy is education on being responsible for arriving to the blocks ready to race on time. Is the penalty serving this purpose?

• Open lanes during a race are a disservice for the athletes who are present and ready to race.

• Point raised that it is important for the athletes at this level (BB Max) to learn to be responsible for their events (to take ownership of their racing).

• SI athletes present at BOD meeting were asked for their input. Proposal made to allow the swimmer to take ownership of a no show situation by talking with the Deck Ref or Meet Ref to explain their situation and to get reinstated back into their next event that would be the penalty DQ.

• Example given of the Ohio LSC not having a DQ no show penalty from the athlete’s next race. Instead a no show slip is issued with some sort of future penalty but the individual who brought up the point did not have the complete details.

Paul 8:00

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• Point made that the teams (coaches) need to be educating their athletes on the responsibility of being on time to the blocks for their events.

• Point made that at BB Max meets an athlete may only have two or three events, so the current policy could cause an athlete to miss a majority or possibly all of their races.

• An option raised to take the place of a penalty DQ from the athlete’s next event would be to have a re-entry fee for that event.

• Final proposal: For BB Max meets, if the athlete who commits a no show talks to the deck ref or the meet ref to address the situation, the swimmer will be reinstated into their next event that would have been a penalty DQ. If the swimmer does not talk to either the deck ref or meet ref about the situation, the penalty DQ from their next event will stand. – This change does not constitute a change in policy so a vote was not required and this practice will be implemented as stated.

• This change will be communicated to all of the meet refs, coaches, etc.

• This more lenient practice will only be implement at the BB Max meet level and lower. The full existing policy will still be in effect at all higher level meets (BB Min and above).

b. Annual Athlete Award Banquet: • See consent agenda for details. • SI athlete representatives desire to present LSC athlete awards at

a special event rather than at a BOD meeting. • The event would be scheduled annually after the high school

swim season has concluded. • Historically, an athlete award banquet was held in the LSC but

was discontinued due to lack of interest at that time. • A task force is to be formed determine facility rental costs,

catering costs, and to formulate a proposed budget for the proposed event.

• The task force will consist of John McGlynn, Pete Murphy and athletes that are recruited by Jule Arzave.

Athletes 8:15

c. CRP bonus extension (CLBMS201@Swimposium): • See consent agenda for details. • Motion to extend the deadline to 11/30/2019 for clubs to complete

the Business Leadership Class in support of their application for the CRP bonus. This would only apply to clubs who had already submitted their CRP bonus application on time for the original deadline. – M/S/A

Sally 8:30

d. 12&U IMX - gift card instead of pizza party: • See consent agenda for details. • Proposed to change the award from a pizza party to a gift card. • Support was expressed to keep the current award of a pizza

party. • No change will be made.

Sally

e. Sr Scholarship program rename to IMX Sr Award? • See consent agenda for details. • The name change will help to streamline maintaining the athlete’s

amateur status for NCAA purposes. • The name change will be made. – Vote was not required. • Request was made to post an announcement twice per year (Fall

and Spring) on the SI website announcing the award application availability.

Sally

f. Canopy safe sport policy at meets: • See consent agenda for details.

Sean 8:35

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• Proposal to require that one side of all canopies be kept open to public view.

• Key requirements from safe sport is that the space be “observable” and “interruptible”.

• Proposal made to ban tents from meets/functions. • Question raised: Who would be responsible for the enforcement of

this policy? o The meet host and meet ref. o This policy would apply to all USA Swimming members. o It would be enforced at all SI meets (sanctioned and

unsanctioned), novice events, and all team and SI events. • The following policy was adopted (it will be posted on the SI

website and added to the SI Policies and Procedures document): To support the USA swimming Minor Athlete Abuse Protection Policy, SI is implementing new rules around the use of team and personal canopies and tents at all SI sanctioned and "novice" meets and team events effective immediately. The intent of this policy is to ensure visibility and safety of our athletes at all times. The requirements are as follows: 1) The preference is that all canopies are open on all four sides at all times. 2) If weather does not support this, then there are two options for enclosure:

a) all four sides can be enclosed with a minimum of one side having a fully transparent enclosure that is public facing b) if non transparent sides are used, a minimum of one side must be open and public facing at all times

3) If tents are used, then at all times, the opening into the tent must be secured in such a way that there is visibility into the tent at all times. Meet hosts, meet referees, and team coaches are responsible for ensuring these rules are followed.

g. Discuss high amount of summer assistance: • See consent agenda for details. • The budget for the summer national meet assistance was $92K,

the actual amount distributed was $132K ($40K shortfall). • Proposal made to potentially address future shortfalls: Set a

budget cap for each meet supported. If the cap is not exceeded, the assistance amount would be determined by the formula that is in use. If the cap will be exceeded, the assistance amount would be the total budgeted amount divided by the number of eligible athletes.

• The last two to three years of actual assistance data needs to be reviewed against the budget to determine in the formula needs to be revised for each category of meet.

• Plan in place to have a budgeting meeting in October, 2019 and to develop a proposal to address this going forward.

Dan 8:40

h. Approval of Winter Assistance Amounts: • See consent agenda for details. • The LSC will only provide assistance for one Sectional level meet

if more than one is attended by an athlete (Winter or Spring meet). • Motion to approve proposed assistance amounts. – M/S/A

Dan 8:45

i. Should we do the Select Camps again this year? • Feedback from athletes present at BOD meeting: It was a fun

event; keep it to one day in duration; or split into two half day

Dan 8:50

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sessions; more shade is needed for the current venue. • Feedback from coaches: Would like to keep the event to one day

so that the athletes have one rest day on the weekend. • Participation could be higher – Would moving the event to being

held outside of the high school season help attendance? The athletes felt it would be better to schedule it this way.

• The event could be held every two years instead of annually. • The event could be re-focused to be more of a developmental

camp than a higher level select camp. This would target SI athletes who are not already attending higher level national camps.

• The Board would like to have the athletes develop ideas for how this camp should be focused (i.e. focus on building relationships between athletes).

• Task force formed to address the future planning for the camp: Dan Peck, Pete Murphy, athlete committee is to contribute athlete members for the task force.

6 Member Feedback: • Kevin Lee will email a survey out for feedback on this BOD

meeting.

9:05

7 Additions to Agenda 9:10 a. JO Time Standards for 2020:

• The current algorithm does not allow for time standards to get slower.

• Task force to be formed to review and revise the algorithm. • The current proposed time standards are missing the 200’s of

stroke for the 11/12 age group and short course standards for the 15/18 age group.

• Request for approval tabled until these omissions are addressed. Corrected version will be submitted and email to the BOD for review and approval.

b. Program Committee is looking for one non-coach and two athletes to serve on the committee.

c. Catch the Sprit Camp, held in conjunction with the Swimposium, is coming up. Applications are due 10/5/2019. The camp capacity is 120 athletes. The fee is $100.00 per team.

d. Request made to have LSC outreach to each team to communicate LSC initiatives directly to the athletes. Potential methods to accomplish this is via social media, athlete representatives on each team that could give periodic short talks/announcements to team athletes.

e. The next meeting will be the House of Delegates meeting. Each team is request to please email Rich Cosgrove (SI Secretary) the names of their athlete and non-athlete voting representatives by 11/11/2019.

Mary/John

8 Adjournment 9:37

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NEXT MEETING

11/18/2019 7:45PM Homewood Suites, 2201 Hotel Cir S, San Diego, CA 92108

OTHER NOTES OR INFORMATION

Call in info: (712) 770-5505 access code: 126668 Online: http://join.freeconferencecall.com/kevindlee

Richard Cosgrove 9/23/2019 Recorded By: Date:

General Chair Report - Kevin Lee

Treasurer’s Report - John McGlynn Finance Committee Report - Kevin Lee Membership Report - Mary Redmond Athlete Executive Commitee - Maria Davila

Administrative Vice Chair - Sally Taggart Safe Sport Report - Sean Redmond Officials Committee Report - Cal Gabriel/Debbie Baldwin Equipment Report - Carlos Davila Operational Risk Report - Keith Clements

Age Group Vice Chair - Kristyn Evans Diversity Committee Report - Krissy Payton Adaptive Swimming - Mike Demarco

Technical Planning Vice Chair - Pete Murphy

Senior Vice Chair - Dan Peck

Coach Representative - Greg Spire

SI BOD Meeting - September 23, 2019

General Chair Report - Kevin Lee ● 2019 USAS Convention in St Louis, MO

○ SI attendees: ■ Sean Redmond as WZ coach director ■ Debbie Baldwin as WZ treasurer ■ Maria Davila as WZ athlete rep / Rules&Regs national committee member ■ Kevin Lee as SI General Chair ■ Mary Redmond as SI Vice Admin Chair ■ Kristyn Evans as SI Age Group Chair ■ Cal Gabriel as SI Officials Chair ■ Dave Kilmer as USA Swimming at-large member ■ Juli Arzave as SI Sr Athlete Rep ■ Alex Smigal as SI Jr Athlete Rep

■ Mason Morris as SI Athlete rep ■ Maja Palmeroos as SI Athlete rep

○ Major proposal in HOD was to increase club fees starting with the 2021 membership year (did not pass - sent back to the board to reconsider)

■ For existing clubs from $70 to $250 ■ For new, first-year clubs only, from $70 to $500 ■ For seasonal clubs from $40 to $70 ■ HOD concerns

● No differentiation between large clubs and small clubs ○ Increase would hit small clubs harder ○ Board said they considered a tiered system, but decided to

present a simpler, single cost system ● Where would the increased revenue be spent?

○ Board responded with Club Programs that have been introduced in recent years

○ If these were paid for in previous years, why the huge increase now?

● Some indicated the increase for 1st year clubs was not big enough to help reduce the competition (this did not seem to be a widely held opinion since it seemed like this issue was limited to particular LSC’s). One option would be the individual LSC’s could add on a significant fee in they deemed appropriate

■ Board will have to re-present with more information at next year’s HOD, so no changes until at least the 2021 membership year

■ Most were in favor of an increase, since there hasn’t been an increase since the 80’s, but why did the increase need to be so steep?

● Mighty Mid Leadership Conference, Nov 1-3, Colorado Springs ○ We had selected Pete Murphy to attend, but he can not make it ○ Kristyn Evans will go in his place

● Request from Coach Paul Mazzarelle to consider removing the no-show penalty for BB Max meets - agenda discussion item

● Changed web hosting service ○ Entire website has been moved to a new hosting site ○ Dean is no longer maintaining the website ○ A new group of volunteers are now maintaining the website

■ Kevin Lee ■ Sonny Bautista ■ Chris Dudley ■ Sean Redmond

○ The LSC owns the si-swimming.com domain, someone else is in control of the si-swimming.org domain and has not made any effort to transfer control to the LSC.

■ Currently, the si-swimming.org domain redirects to the si-swimming.com domain, so for web access, either will work

■ Emails to si-swimming.org will not work, so always use si-swimming.com email addresses (eg. office@si-swimming.com)

○ For any submissions or questions regarding the web site, please send an email to web@si-swimming.com

● LSC Affiliation Agreement ○ USA Swimming has provided an LSC Affiliation Agreement that formalizes the

relationship between USA Swimming and San Diego Imperial Swimming ○ This agreement will be fully executed and in place by January 1, 2020. ○ Please see the agreement attached below

● Sexual Harassment Training ○ CA has a new law requiring all companies with 5 or more employees to provide

sexual harassment training to their employees ○ The law was originally slated to go into effect on 1/1/2020, but the governor just

delayed the implementation of the law for one year until 1/1/2021 ○ Keith Clements contacted USA Swimming and got a referral for a company that

can provide the training and will give bulk discounts ○ The LSC is collecting people counts from teams who are interested in

participating in a group discount (currently have ~50 people) ○ Note that this is not a USA Swimming requirement, but a CA state requirement

■ LSC is just helping coordinate the bulk discount

Treasurer’s Report - John McGlynn Report will be physically available at the meeting.

Finance Committee Report - Kevin Lee See attached Schwab Statement.

Membership Report - Mary Redmond

Sept 2019 Sept 2018

Athlete 3812 3489

Athlete Season 1 189 399

Athlete Flex 307

Athlete Outreach 132 399

Athlete Total 4440 4287

Individual 331 346

Life 5 4

Non-Athlete Total 336 306

Club 33 28

Organization

Club Total 33 28 Total Athlete Registrations 2018: 3929 Total Athlete Registrations 2019: 4440

All teams need to be able to send files via a batch process before Sept 1, 2019. For training or

information please contact Mary Redmond.

Club Fines for lack of officials: Any questions are to be sent to Cal Gabriel and Debbie Baldwin

All fines must be paid before your club is registered for 2020

BAY ICAC 1/18-20/19 $150

FAST 1/25-27/19 $150

PS 5/17-19/19 $150

RSD 6/7-9/19 $150

TOTAL $600

CSA NCA 4/7/2019 $75

NCA ICAC 1/23-24/19 $75

TOTAL $75

NSDY NCA 4/7/2019 $75

RSD 6/7-9/19 $75

TOTAL $150

SSD SBA 6/7-9/19 $75

TOTAL $75

Athlete Executive Committee - Juli Arzave Annual Athlete Award Banquet

A. Fee???? 1. “Donation” 2. Or $20 per plate

B. Where 1. Kevin proposed the Hall of Champions in Balboa Park

a) Cater Option C. Date

1. After high school season so we can get everyone before they leave for college or become swammers

a) We could commemorate previous LC Season and SC Season D. Add Table for USA Swimming Foundation Donations E. Awards

1. Recognize AEC 2. Summarize overall success of the LSC in the past year both Nationally and within the LSC 3. Graduating seniors (towel that they could use in college)

a) Towel w/ year graduated and last name embroidered b) Ask Tom about where he gets SBA towels

4. Nationally Ranked Swimmers 5. Scholastic All America 6. LSC quarterly athlete awards 7. IMX Awards

a) Age group awards that receive a pizza party, a certificate at banquet b) Seniors receive check at banquet

8. Don Watkins Award F. Guest Speaker (Team Elite?)

II. Elections for 2019 Athlete Representatives A. The application has been shared through social media and email to all the Athlete Leadership Summit attendees. It will be due September 22 at 11:59pm, from there we will slate the athletes.

III. 2019 Don Watkins F.I.R.S.T Meet A. We have several athletes attend the F.I.R.S.T Meet and had the most participation from athletes than ever. They covered the lectures and were around the deck to help any athletes or parents.

IV. 2019 USAS Convention Reports A. Juli

1. Having this being my third convention I was excited to be able to return and continue to expand my knowledge on how to continuously make our LSC a better one. Due to college duties, I had to arrive to convention late Thursday night.

However, I was able to attend, arguably, some of the most important meetings. Friday morning we had a workshop in which the athlete representatives and their general chairs met to evaluate their actions. This workshop allowed us to collaborate with several LSCs and create new ideas on what we wish to implement within our LSC. For example, the idea of an LSC wide banquet was created and the AEC has now planned on proposing the idea at the BoD meeting. Also, we learned on several ways we could utilize social media to gain involvement and feedback from athletes within our LSC. 2. I was honored to be able to vote at the House of Delegate meeting and elect the new members of the Athletes Executive Committee (I am very happy to say that Maria Davila was one of the athletes elected!!). Along with voting on rules/regulations we voted on the new members of the USA Board during the second House of Delegates meeting that took place Saturday. Even though it was my third time attending HoD it is surprising to me how much an athlete's opinion and voice can impact the organization in both a positive and negative way. This has inspired me to apply to be part of a National Committee this year. At the House of Delegates meeting only three items were pulled and eventually passed. The proposition to increase team dues was eventually tabled after many discussions and a failed amendment. This allows the Board of Directors to make some changes to the proposition and propose it at the 2020 House of Delegates meeting. 3. Overall, attending Convention gave me an opportunity to learn more ways I could become involved in USA Swimming and help SDI swimming become an even better LSC. The connections and new friendships I created allowed me to grow my web of fellow leaders across the country and inspiration for projects we could implement in San Diego. I am honored to have been able to attend as an SDI athlete representative and am eager to integrate new projects into our LSC.

B. Alex 1. Meetings

a) Athlete meetings (1) The athlete meetings were held every day starting early in the morning shortly after swim practice. Each day our meetings covers different topics including Safe Sport, Clean Sport, and meetings that described how the Athletes executive committee works. We also had break out sessions a few times where we broke up into groups and discussed how we could better organize athletes in our individual LSC’s. These meetings were very helpful because in discussing what we do for athletes in our LSC I was able to learn more about what is done in other LSCs and learn a lot.

b) Zone meetings (1) During our time at Convention we had one Zone meeting. In this meeting general business for the LSC was discussed and a

resolution was passed to make hosting meets like Zones more profitable for the club teams that host them.

2. Practice a) Practices were held every day at 5 am in the morning. It was fun this year to be able to go in a separate lane one day and train with Juli and do one of her college sets.

3. Athlete Social a. The athlete social was held at an indoor Go Kart place that also hadlaser tag and few other fun things to do. It was a great time to just hang out with all the athletes and have fun. b. There were also opportunities every night for the athletes to hang out in the athlete hospitality suite where a few games were held and snacks were available.

Summary: The opportunity to go to convention for the second time was a very exciting experience and I’m glad I gotta go again and learn even more about how to be an effective athlete representative. This year the way the meetings were conducted I learned a lot more about how USA swimming works and about the policies it is putting in place. I found the athlete meetings a lot more interesting and informative than last year such as going into depth on the policies of safe sport so I'm very glad I went again. I hope that I will be able to bring back the invaluable lessons I learned at the convention to help our athletes and contribute to our LSC.

C. Mason 1. LSC Representation

a) Athlete representatives from each LSC averaged at around 2 to 4 swimmers. This seemed to be the most efficient and common number to bring; however, there were several outliers. Maryland had an exceedingly high amount of athletes; a number I was not able to determine (around 10). Through hearing talk amongst athletes and coaches, I learned that this was a recurring pattern in this LSC. After Convention, the athlete's discussed the possibility of bringing more athletes in the years to come. I believe this is an idea to discuss, because it could reap benefits for the LSC in the long run because. It would increase athlete involvement in San Diego, while educated the future generation of swimmers on leadership and USA Swimming’s governance.Club Team Representatives b) Many LSC’s also had athlete representatives for their club teams. These athletes would communicate with the LSC representatives, so their voice could make it to the LSC’s governing body. We are currently working on finding club team representatives for each team. Once this idea proves successful, we could establish a way to organize team representatives among their respective athlete representative

2. Social Media ○ LSC Social Media Activity

■ After observing other LSC social media efforts, it came to my attention that we were among the few who were spearheading this

idea. Not only do we have a single official Instagram account, but we keep the feed up to date and relevant. We post about the achievements of local swimmers, athlete representatives, and much more to keep the LSC athlete body united and updated. At convention, I found myself sharing these ideas and providing plans of action for aspiring LSC’s to model our advanced level of social media activity. Most LSC’s do have some sort of social media, but the quality of their content and activity was said to be losing athlete engagement.

3. Education ○ USA Swimming Governance

■ Prior to Convention, I knew little about my position and what my objectives, goals, and abilities were as an athlete representative. I was able to gain enough of a baseline understanding during the time before Convention, but no person could be as informative as these past couple days were. In this time, I gained a complete understanding of the governance hierarchy that exists within the athlete involvement in USA Swim due to the athlete meetings. I was also able to communicate with other athletes to get an idea of what was taking place beyond our LSC. With this information, I was able to reflect on our own LSC’s strengths, and weaknesses to formulate clear objectives, goals, and projects to achieve in the upcoming season. Overall, my understanding of USA Swim governance has increased significantly, ultimately giving me the potential to become a more impactful athlete.

Summary: Attending the USAS National Convention ignited excitement and optimism within me to contribute even more to my LSC and club team. Through hours of meetings containing presentations on USADA, Safesport, and cleansport, I was able to gain ideas in valuable ways I could contribute. The athlete meetings provided me with education about our governing body, inspiring me apply to National Committees. Overall, I came back to San Diego as an eagerly transformed athlete prepared with the tools to help their LSC.

D. Maja Palmeroos 1. Meetings

a) Athlete Meetings (1) There were 2-3 athlete meetings that we attended everyday. At these meetings, there would be various presentations on important topics in USA Swimming and it introduced us to the specific rules and protocols that would be followed in the official Zone Meetings and the House of Delegates Meetings. Additionally, USADA presented on the anti-doping rules and gave us references to help people know which medications are safe to use. Safe Sport also had an engaging and interactive presentation that focused on boundaries and what to do in response to

inappropriate situations. This presentation was especially significant in light of the introduction of MAAPP. (2) In certain athlete only meetings, we broke up into Cluster Groups or Zones. The Cluster Groups consisted of about 3 other LSCs. These Clusters were intended for us to learn about other LSCs that were farther from our own. The Zone Groups were all of the LSCs within each of the Zones (Western, Central, Southern, and Eastern) and were intended to unify us by Zones.

2. Keynote a) The Keynote Speech this year was delivered by Trevor Moawad. His speech focused on the power of your thoughts, words, decisions, andactions. He introduced the power of one’s mindset and negative thoughts, and neutral words are important, but usually forgotten. I found this address very engaging and compelling as it presented a new way of thinking that was applicable to whoever you are and wherever you are in life.

3. Western Zone a) This year, there was only one Zone meeting in comparison to the two meetings that took place in the past. This resulted in a compacted schedule, but due to no major arguments or issues lasting very long in the Western Zone Meeting, it was concluded rather quickly. The main topics of discussion was increasing the costs of event entry and how much goes to each party, and where the Age Group Zone and Senior Zone meets are to be held.

4. House of Delegates a) On the first evening of the meeting, no things were voted upon, but rather people and LSCs were honored and mentioned for their contributions and successes. The next morning, the Board of Directors was voted upon and the proposed amendments to the rules and regulations were presented. Of the proposed amendments, only three of them were polled, the most controversial being that of increasing club dues to USA Swimming. Due to them not being changed in a very long time, it was brought to attention to be voted upon increasing the sums. However, due to disagreements, the issue was tabled to be amended and voted upon next year.

5. Practice a) Practices for the athletes was offered on all days of the convention. On the first three days, there was a swim practice from 5:30 to 7:00, and we would meet in the lobby at 4:40. However, these practices were usually cut short due to meetings starting early and the far drive from the aquatic complex to the hotel. On the last morning, there was a dryland offered instead of a swim practice. This dryland was next to the Gateway Arch in the Gateway Arch National Park, which was just outside the hotel.

6. Socials a) There was an Athlete Social at an action park that offered go-karting, laser tag, and a ropes course. This was a great opportunity for athletes to play and mingle b) The was an Athlete Lounge that allowed athletes to hang out, eat, and play. This space was open during the majority of the convention and allowed the athletes to have their own area. Additionally, there was a Corn-Hole Tournament to encourage friendly competition.

Summary: Attending Convention was an incredibly impactful event for me to experience. It allowed me to learn a lot about the importance of athletes in USA Swimming governance and the different programs in place. Also, I was able to make friends with other athletes from all over the USA. This allows for a more connected athlete body and links the athletes as we can learn from each other's LSCs in order to help our own. Additionally, I was lucky enough to receive an At-Large vote, so I was able to vote at the House of Delegates, which is an incredible opportunity of contributing directly to future actions. By being at Convention, things were really put into perspective for me and it was an honor to be able to represent San Diego Imperial, and that the athletes have a lot of influence over the sport, even though we have to fight harder to prove ourselves.

Administrative Vice Chair - Sally Taggart 2019 SI Recognition Programs:

● All programs are completed o Number of 12&u swimmers with IMX went down this swim season (338 in 2017 /2018

compared to 275 in 2019 / 2019) o We had six swimmers apply for the IMX scholarship; amounts they received were higher

than previous years o 9 out of 13 eligible clubs applied for the club recognition program funds. Of these

clubs, there were four clubs that received a total of six bonus opportunities (3 IMX, 1 officials, 1 Make a Splash, and 1 Olympic Trial cut). Total cost of program is currently just under $5k.

● For discussion at meeting: o For CRP program, should we give any club that has already applied to the program and

goes to the Business Leadership School / becomes Level 2 by November 30th, the chance to receive another $100. Reason is that USA swimming did not provide this opportunity to us during the 2018-2019 year

o For 12&U IMX program, should we change reward to being a gift card to the swimmer versus a pizza party for the team to organize

o For senior scholarship program, should we rename to IMX Senior Award to make it simpler for the athletes with any scholarships.

Policies and Procedures / By Laws Changes for HOD Meeting

● We will not be voting on any by law changes at the November meeting. ● If anyone has a recommendation / requirement for a policy and procedure change from what

we agreed in May, please let me know at the meeting or no later than October 1st for inclusion. Otherwise, we will not need to vote on this document either.

● Supporting documentation for the new board in January will be completed by December 1st. ● Nominating committee is at work on board slate.

Safe Sport Report - Sean Redmond

There have been no New Safe Sport incidents since the last LSC meeting that I know of.

USA Swimming Safe Sport has partnered with Coaching boys into men and athletes as leaders. They are helping in providing some training material that can be use for both the girls and boys.

An issue that was raised in one of the meetings was concerning team tarps at meets. Many LSC’s have gone to not allowing tarps to have all four sides enclosed. There must be at least one full side left open. Under MAAPP, it would be difficult to say that it is open and interruptible if it completely enclosed. This maybe something that we as an LSC might want to adopt.

These are the notes from April Walkley, Western Zone Safe Sport Chair, for the Safe sport business

meeting at convention.

[ ]Mission of safe sport - review [ ]Staff reports-update new CSS address -uscenterforsafesport.org [ ]Age Specific training and parent tool kit on center-be sure to use tool and pod casts Oct 16 Coaching with courage-sign up on their website [ ]Center is coming for a review next week to Springs *suggested that CSS come to zone meeting [ ]Swim Assist-$116k this year and its being used! Surviviors are being supported. 22 users swimassist@usaswimming.org Bob Johnson is going to be board rep to replace John Ingram [ ]LEARN platform Sept1 APT training all combined to one instead of 3, load to shopping cart and take course [ ]CAT.....also in learn Jan 1, 20 minute (yearly?)USADA training mandatory, 4 modules required by coached for Clean Sport, all coaches and officials have totake CDC concussion training [ ]Q3 projects *Coaching boys into men and athletes as leaders-safe sport mondays card format, cards out oct1 to use and choose topic as you wish, avail online for purchase or print for freee *Activity book new version expansion 2 ages per presidium review Anne and April to be on sub committee

*SS program mission vision -relook as a whole, celebrate 10th year *SWAG-matchup promotions, get with Trish Hughes, should be live Oct for purchase, if using logo must reach out for approval. CSS hold liscense so check with Liz or Trish, apparel is in stock but its old logo (yardsale) boxes of crayons *looking for bag tag ideas for new tag [ ]Athlete Fellows Ryan Gibbons Clean Sport, Michael Wyatt and Caroline Holmes *Use athletes to shape and reach athletes, they are ready and able *LSC needs athlete rep for each committee (Safe Sport) *events and tabling, lsc and club trainings, clinics *help form connections to increase support *what is safe sport-core concepts- get a voice to connect, safe sport pentathlon, tableing, trivia wheel, maapp, team culture, boundaries, use the reps!! incorporate volunteer service hours for honor society at club level *Athlete tool kit idea-engagement push [ ]Zone chairs sub committee update *train the trainer-align the materials with what CSS is pushing, update curriculum *ss monday *Maapp took over *quarterly call/ Qand A *survey to chairs-send out, facebook think tank, feedback *SSRP sub committee-faq on website, must increase participation, incentivise, languaging *dummy portal view *communication is still an issue, calender share, diff technologies and how to best get it rolled out, usa swim web page asked to update (abby peach, athlete) *impact award-great nominations and many nominations came in, winner to be announced soon. Many coaches and vlonuteers are pushing safe sport. Will notify all who were nominated and why. Future is Bright! [ ]break till 10:55 [ ]APT [ ]MAAPP feedback for CSS advisory group-Liz and Abby *Abby will have a seat on table to give feedback to CSS membership *draft released with ammendments Jan 2020 *the center respects our input, share how many concerns come thru *discuss in zone break outs what is working [ ]Educational opportunities *share at workshop Friday *2 webinars a year allotted by usa swimming *spring workshop agenda May 1-3 Chicago *SSRP *CSS webinar Oct 16 Coaching with Courage *podcast by athletes, share the powerpoint *Olympic trials Aqua Zone 10 years safe sport Real talk 2016 -interactive -budget 8k-25k -opportunity to sign in -safe sport cam, SSRP club recognition banner (photo booth)

-please share ideas to committee if you have any -include athletes in

Officials Committee Report - Cal Gabriel/Debbie Baldwin No report submitted.

Equipment Report - Carlos Davila No report submitted.

Operational Risk Report - Keith Clements 1. I believe we need to do something to help protect our swimmers from concussions. It

might be that we insist all swimmers use this cap. This is nothing more than we insist on bikers using bike helmets. When you hear the actual stories of swimmers and the concussions I think it is evident that this is a bigger risk factor then we would think. We continue to look for ways to make it safer and if nothing else maybe we do a flyer to each swimmer about the new swim cap. Hammer Head Swim Caps has an introductory offer

for all swim teams. They can be contacted at www.hammerheadswimcaps.com Theresa Finn is my contact and they just needs to tell them they are with San Diego Imperial Swimming.

2. I received a 26-page accident summary report through 8/23/19 from USA Swimming.

We had 3 incidents reported which is great, because other LSC’s had 10 to 15 incidents. Seems great, but I am concerned we aren’t reporting all the incidents. See below and you can see we have no description of the problem on the Male swimmer at the turn end. Please report all incidents.

Female SI - San Diego-Imperial Swimming

Practice - Other Other Middle of pool

Swimmer swam into another swimmer

Athlete was checked out by physician and it was concluded that athlete has a concussion.

Male SI - San Diego-Imperial Swimming

Meet - Competition

Water - Turn End

Female SI - San Diego- Imperial Swimming

Meet – Warm Down

Deck Swimmer slipped after exiting the water on the deck

Head hurt, shaking of eyes back and forth,

between Lanes 7 and 8

pain scale 2 out of 10

Age Group Vice Chair - Kristyn Evans Age Group Travel Proposal Based on current updates to USA Swimming Travel Policies (due mainly to the implementation of MAAPP), I am recommending the following changes to our Age Group Travel.

1. The Code of Conduct needs to be reviewed and updated to ensure that we are in compliance with all USA Swimming policies. This should occur as soon as possible.

2. My recommendation is to suspend Age Group travel for the forseeable future, including the 2020 All Star meet in January of 2020, as well as the 2020 Age Group Zone Meet.

● Coaches travel will continue to be subsidized by the LSC (airfare/car rental/hotel/meals). ● A block of rooms will be reserved by the LSC for the Age Group travel meets but

parents/families will be responsible for reserving a room and transporting the swimmers to and from the meet.

● The LSC will continue to subsidize uniforms (i.e. shirts/jackets/etc.) for travel meets, as well as some of the meals during the meets (lunches and/or dinners at the meet).

Diversity Committee Report - Krissy Payton ● We are getting to the FIRST meet this weekend. All looks good. ● Athlete reps have volunteered to help. ● Been asked if SI would be interested in hosting the DI Select camp next summer.

Waiting on any other LSC wanting to host it. As of now there has not been.

Adaptive Swimming - Mike Demarco No report submitted.

Technical Planning Vice Chair - Pete Murphy -Program committee needs 2 new athletes and at least one non coach representative.

-Winter Age Group Championship times will remain the same as last year

-Senior Classic to be swum normally as an SCY meet

Proposed Summer Meet Schedule 2020

-4/14-15 IVDA Meet

-3/28-29 BB Max (Silver)

-4/4-5 BB Min (Gold) (Far Western 4/2-4/5)

-4/18-19 BB Max (Silver)

-4/24-26 BB Min (Gold)

-5/9 CIF Final

-5/10 LCM Time trial with pre-entry option (same as last year)

-5/16-17 BB Max (Silver)

-5/23-24 BB Min (Gold)

-6/5-7 BB Max (This will be the splash and dash max meet, under a different name)

-6/12-14 Splash and Dash

-6/27-28 BB Max (Silver)

-7/11-12 BB min (Gold)

-7/18 Cal State Games

-7/19 One day meet at same location with events not included in Cal State Games

-7/23-26 LCJO

-8/15-16 JO Max

Keep in mind that this is only a proposed schedule and formats have not been created yet. We

did discuss the fact that we will use SCY pools if needed for the BB max (Silver) meets and do

our best to keep the BB min (Gold) meets LCM.

Senior Vice Chair - Dan Peck Summer Recap for Assistance – I did warn everyone when I proposed the amounts that it fits the formula and it was expensive. Last season at Irvine hopefully off-set some of this year.

Sectionals - $3225 (Heartland, WSST, Bay Club)

Futures - $51,415 (PS, RSD, NCA, Bay Club, Seaport, CAST, Coronado, SOL, Swim SD, SBA)

Senior Zones - $4032 (SBA, ICAC)

Senior Nationals - $4800 (WSST, SBA)

Junior Nationals - $23,200 (PS, CAST, RSD, NCA, Bay, ICAC, SBA)

Total: $86,672 In Total Assistance

Possible Reason for Increase –

1) Large Teams and most swimmers in SI that were qualified headed to Futures in Oregon (which included higher flight costs and mid-range hotel costs). We were very well represented.

2) Nationals and Juniors at Stanford – Very expensive Hotels and long meets of 4-6 days.

All requests for assistance checks to be mailed have been submitted as of 9/12/19. Many were submitted much earlier.

Winter Recommendations for Assistance

Open Water Zones – No Assistance Senior Nationals - Atlanta Flight - $460 Hotel - $169 a Night x 5 Nights = $845 Car - $190 Total = $1525 ($1046 = 70%) Suggested for Seniors - $1040 Juniors - Federal Way, WA $180 Flight Tuesday – Sunday Hotel - $120/Night Tuesday – Sunday – 5 Days = $600 Car - $300 Total = $1080 - $648 is 60% Suggested for Juniors is $650 Winter Sectionals – East LA 3 Nights @ $140 = $420 30% = $126 Suggested LSC Assistance is $125 if Any? Sectionals – Spring – No Recommendation until meet location is known.

Upcoming Senior Meets

Kevin Perry Meet – Reminder to enter early as it filled by this time last year. It may already be filled.

Past Summer Review has been posted on the SI Website in real time and athletes that scored or did well have been recognized as they happened this summer. Please refer to past news on the website to see the summary of many of the summer meets.

Coach Representative - Greg Spire No report submitted.