Sample Format of Minutes

Republic of the PhilippinesNEGROS ORIENTAL STATE UNIVERSITY

R. A. 9299 June 25, 2004League of Student Organizations

Kagawasan Ave., Dumaguete City | Main Campuses I & II

(SAMPLE MINUTES)Minutes of the 1st LSO Executive Council Meeting

The 1st LSO Executive Council Meeting took place at the Student Affairs Office on June 24, 2015 and the LSO President, Mr. Rojan Talita presided the meeting.

I. PRELIMINARIES A. Opening Prayer

The prayer was led by Ms. Decery Abril.B. Call to Order

The President called the meeting to order at exactly 5:10PM.C. Roll call of attendance

NAME POSITION REMARKSRojan Talita President presentLee Rafols Internal PresentJelly Namacpacan External PresentNathalie Ann Barrera External secretary PresentDecery Abril Treasurer PresentMarimar Gonzaga Auditor PresentRenante Gibang Gibang P.I.O. Present

RepresentativesJenica Insertado (represented by: Randolf Chavez) Academic PresentRoselynn Tobis Special Interest PresentJodie Hernandez (represented by: Ma. Neresa Obida) Religious presentRalph Osabel Frat/Sor Present

With eleven (11) out of eleven (11) Executive Council members the quorum was declared.

II. Reading of the 1st General Assembly Minutes

III. PROPOSAL OF THE AGENDAThe chairman proposed the agenda which are as follows: Review of Constitution and By-Laws General Assembly Adviser Mural Registration fee Tree Planting Activity LSO Day Unified format of Resolution




Other matters:o Latono Office Hourso LSO Bulletin Replacemento Strategic Planningo Consultanto IPR

IV. APPROVAL OF THE AGENDA

Mr. Lee Rafols moved to approve the agenda. It was duly seconded by Ms. Nathalie Ann Barrera. Having no objections, the motion was carried over.

V. MEETING PROPER

1. By Laws and ConstitutionThe By Laws and Constitution was reviewed by the council and the vice-presidents were tasked to draft the proposed amendments…

2. General assemblyAs referred from the LSO Constitution and By Laws, the General assembly must be twice a month. The council suggested that it will be in every 1st and 3rd Friday of the month. It was moved to approve by Mr. Lee Rafols and duly seconded by Ms. Jelly Namacpacan. Having no objections, the motion was carried over.

3. Adviser Ma’am Mary Dawn Valencia, Ma’am Nora Osmeña and Mr. Julio Vetolero were the nominees to be the adviser. The majority of the council voted Ma’am Don Valencia as the new LSO Adviser. Having no objections, the motion was carried over.

4. MuralMural repainting is not required but points will be given to those who will paint there murals. No objections, so the motion was carried over.

5. Registration feeCollection for registration must have a resolution and the LSO receipt must be used if no official receipt from BIR. LSO will register to BIR and Mr. Talita will take care for the 500php registration fee. Printing will be cared of each orgs. No objections, so the motion was carried over.

6. Tree PlantingTree planting will be on July 11, from 8AM to 10AM, with 1 or 2 representative each organization. The said activity is not compulsory and no amount to be collected. The




tree planting will be partnered with Energy Development Corporation (EDC). They will be the one to provide the seedlings. And the venue will be at Ticala, Caidiocan, Valencia. The internal and external vice-presidents were the in charge of making the resolution. There no objections made, so the motion was carried over.

7. LSO DayThe LSO Constitution and By Laws stated that there must be an LSO day for the organization to recruit new member and be recognized that this kind of organization exist in the school. As agreed by the council the LSO Day will be on July 17, 2015 at the afternoon.

The following committees and head of the committee:Secretariat: Internal and external sec.- in charge of the letters.Logistics (venue, sounds and security): internal and external vice-pres.Program: AuditorGames/contest

Booth/stall area- Rose Lynn TobiasJudge: Lee

Marketing: RojanDocumentation: TN by RandolphAccomplishment: secretarySuggestion: orgs must provide accomplishment repost every activityHaving no objections, the motion was carried over.

8. Unified format of resolutionMr. Talita open up that all organization must have a unified format of resolution to avoid confusions. The in charge of making the format will be the internal and external vice-presidents. No objections, so the motion was carried over.

9. Other mattersa. Laton will be changed into a tripod; to be designed by Rose Lynn and to be

approved by the body during the next General Assembly. The collection of Plastic Bags and Laton will be temporarily stopped.

b. Office hoursPhotocopies of loadslips are to be collected by Nathalie, deadline is on Friday. A minimum of 2 hrs and maximum of 4hrs for the duty hours but, it is not required.

c. LSO bulletin replacementReplacement of the bulletin board will be on July 3, volunteers will have points.

d. ConsultantSir Dinno Depositario will be one of LSO consultants.

e. Strategic planning will be on July 1, 5-7pm.f. IPR- August 1 (tentative)




VI. ADJOURMENTAt exactly 7:16 PM, the President adjourned the meeting.

Prepared by:

MR. LORETO P. GASO JR.Internal Secretary

Noted by:

Mr. Rojan TalitaLSO President

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