Checklist and EMP for Minor Civil Works on renovation of thePupil-Student Hostel Podgorica “New Student Hostel Second Phase” in

Podgorica

PART 1: INSTITUTIONAL & ADMINISTRATIVE Country Montenegro

Project title Higher Education and Research for Innovation and Competitiveness Project (HERIC)Scope of project

and activityHERIC Project is placed within the overarching framework of the Government of Montenegro’s strategies for European integration in the areas of science and research and its Strategy for Higher Education. Within the Component 2.1 (Improving the Support for Students and Scholars Mobility), one of the planned activities is the adaptation of existing students' hostels, which will be implemented by the Ministry of Education.

This document is a part of the Main Design for renovation of the Pupil-Student Hostel Podgorica “New Student Hostel Second Phase” in Podgorica. The planned activities are: renovation of complete toilets and bathrooms.

Institutional arrangements

(Name and contacts)

WB (Project Team Leader)

Roberta Malee Bassettrbassett@worldbank.org

Project Management

Director of the HERIC Project: Darko PetrušićManager of the Project: Vladimir ĐurkovićEnvironment Consultant:Ilinka Beatović Nikićoffice@heric.me

Local Counterpart and/or Recipient

Ministry of EducationManager of the Hostel:

Radoslav Jovanovićeliotstefko@gmail.com

Implementation arrangements

(Name and contacts)

Safeguard Supervision

WB Environment Expert ;

Environmental Consultant:Ilinka Beatović Nikićilinkab@t-com.me

Local Counterpart Supervision

Will be contracted.

Local Inspectorate Supervision

Environment inspectorateConstruction inspectorateCommunal policeLabour inspectorate

Contractor

Will be contracted.

SITE DESCRIPTIONName of site Pupil-Student Hostel Podgorica “New Student Hostel Second Phase”, Cetinjski put

b.b. Street, Podgorica.Describe site location

Pupil-Student Hostel Podgorica “New Student Hostel Second Phase” is located in urban part of Podgorica, very close to the other student hostels and student restaurant. The Hostel is placed near the residential area and buildings of many faculties.

Attachement 1: Site Map [ ]Y [x] N

Who owns the land?

Ministry of Education

Geographic description

Cetinjski put b.b. Street, Podgorica

LEGISLATIONIdentify national & local legislation & permits that apply to project activity

The Main Project Design is developed in accordance with the Law on Spatial Planning and Construction (OG of Montenegro No 51/08, 40/10, 34/11, 47/11, 35/13, 39/13), The Rulebook on the Conditions and the Manner of Adaptation of the Facilities for the Persons with Reduced Mobility (OG of Montenegro No 10/09) and with the Rulebook on the design, proportion and detailed contents of the technical documentation (OG of Montenegro No 23/14) and with The Rulebook on Forms That are Used in the Construction Procedures (OG of Montenegro No 47/13).

Considering that it is a project of adaptation, the project does not require a building permit, but the work should be reported to the competent authority.

The opinion of the Environment Protection Agency is obtained which confirms that Environmental Assessment is not needed for planned activities (02 No UPI 1293/2 dated October 21 2013).

Environmental regulation that are applicable on planned activities are:The Law on Environment (OG of Mne No 48/08, 40/10, 40/11)The Law on Nature Protection (OG of Mne No 51/08, 21/09, 40/11, 62/13)The Law on Waste Management (OG of Mne No 64/11)The Law on Protection from Noise in the Environment (OG of Mne No 28/11, 1/14)The Law on Air Protection (OG of Mne No 25/10,40/11)

PUBLIC CONSULTATIONIdentify when /where the public consultation process took place

Report on public consultation is in the Annex 1.

INSTITUTIONAL CAPACITY BUILDINGWill there be any capacity building?

[ x] N or [ ]Y if Yes, Attachment 2 includes the capacity building program

PART 2: ENVIRONMENTAL /SOCIAL SCREENINGWill the site activity include/involve any of the following:

Activity Status Additional referencesA. Building rehabilitation [ X] Yes [ ] No See Section B belowB. New construction [ ] Yes [ X] No See Section B belowC. Individual wastewater treatment system [ ] Yes [X ] No See Section C belowD. Historic building(s) and districts [ ] Yes [X ] No See Section D belowE. Acquisition of land1 [ ] Yes [X ] No See Section E belowF. Hazardous or toxic materials2 [ X] Yes [ ] No See Section F belowG. Impacts on forests and/or protected areas [ ] Yes [X ] No See Section G belowH. Handling/management of medical waste [ ] Yes [ X] No See Section H belowI. Traffic and Pedestrian Safety [X ] Yes [ ] No See Section I below

ACTIVITY PARAMETER MITIGATION MEASURES CHECKLIST (BOLDED MEASURES ARE APPLICABLE)A. General Conditions

Notification and Worker Safety (a) The Communal Police (local inspection), the relevant building local authority (which shall notify the Building Inspectionon) and Inspection Directorate (Environmental and Labor inspection) have been notified of upcoming activities

(b) The public has been notified of the works through appropriate notification in the media and/or at publicly accessible sites (including the site of the works)

(c) All legally required permits have been acquired for construction and/or rehabilitation(d) All work will be carried out in a safe and disciplined manner designed to minimize impacts on

neighbouring residents and environment.(e) Workers’ PPE will comply with international good practice (always hardhats, as needed masks and safety

glasses, harnesses and safety boots)(f) Appropriate signposting of the sites will inform workers of key rules and regulations to follow.

B. General Rehabilitation and /or Construction Activities

Air Quality (a) During interior demolition use debris-chutes above the first floor(b) Keep demolition debris in controlled area and spray with water mist to reduce debris dust(c) Suppress dust during pneumatic drilling/wall destruction by ongoing water spraying and/or installing

dust screen enclosures at site(d) Keep surrounding environment (side walks, roads) free of debris to minimize dust(e) There will be no open burning of construction/waste material at the site(f) There will be no excessive idling of construction vehicles at sites

Noise (a) Construction noise will be limited to restricted times agreed to in the permit(b) During operations the engine covers of generators, air compressors and other powered mechanical

equipment should be closed, and equipment placed as far away from residential areas as possibleWater Quality (a) The site will establish appropriate erosion and sediment control measures such as e.g. hay bales and/or

silt fences to prevent sediment from moving off site and causing excessive turbidity in nearby streams and rivers.

1 Land acquisitions includes displacement of people, change of livelihood encroachment on private property this is to land that is purchased/transferred and affects people who are living and/or squatters and/or operate a business (kiosks) on land that is being acquired. 2 Toxic / hazardous material includes and is not limited to asbestos, toxic paints, removal of lead paint, etc.

Waste management (a) Waste collection and disposal pathways and sites will be identified for all major waste types expected from demolition and construction activities.

(b) Mineral construction and demolition wastes will be separated from general refuse, organic, liquid and chemical wastes by on-site sorting and stored in appropriate containers.

(c) Construction waste will be collected and disposed properly by licensed collectors(d) The records of waste disposal will be maintained as proof for proper management as designed.(e) Whenever feasible the contractor will reuse and recycle appropriate and viable materials (except

asbestos)ACTIVITY PARAMETER MITIGATION MEASURES CHECKLISTC. Individual wastewater treatment system

Water Quality (a) The approach to handling sanitary wastes and wastewater from building sites (installation or reconstruction) must be approved by the local authorities

(b) Before being discharged into receiving waters, effluents from individual wastewater systems must be treated in order to meet the minimal quality criteria set out by national guidelines on effluent quality and wastewater treatment

(c) Monitoring of new wastewater systems (before/after) will be carried outD. Historic building(s)

Cultural Heritage (a) If the building is a designated historic structure, very close to such a structure, or located in a designated historic district, notify and obtain approval/permits from local authorities and address all construction activities in line with local and national legislation

(b) Ensure that provisions are put in place so that artefacts or other possible “chance finds” encountered in excavation or construction are noted, officials contacted, and works activities delayed or modified to account for such finds.

E. Acquisition of land

Land Acquisition Plan/Framework (a) If expropriation of land was not expected and is required, or if loss of access to income of legal or illegal users of land was not expected but may occur, that the bank task Team Leader is consulted.

(b) The approved Land Acquisition Plan/Framework (if required by the project) will be implementedF. Toxic Materials Asbestos management (a) If asbestos is located on the project site, mark clearly as hazardous material

(b) When possible the asbestos will be appropriately contained and sealed to minimize exposure(c) The asbestos prior to removal (if removal is necessary) will be treated with a wetting agent to minimize

asbestos dust(d) Asbestos will be handled and disposed by skilled & experienced professionals(e) If asbestos material is be stored temporarily, the wastes should be securely enclosed inside closed

containments and marked appropriately(f) The removed asbestos will not be reused

Toxic/hazardous waste management

(a) Temporarily storage on site of all hazardous or toxic substances will be in safe containers labelled with details of composition, properties and handling information

(b) The containers of hazardous substances should be placed in an leak-proof container to prevent spillage and leaching

(c) The wastes are transported by specially licensed carriers and disposed in a licensed facility.(d) Paints with toxic ingredients or solvents or lead-based paints will not be used

G. Affects forests and/or protected areas

Protection (a) All recognized natural habitats and protected areas in the immediate vicinity of the activity will not be damaged or exploited, all staff will be strictly prohibited from hunting, foraging, logging or other damaging activities.

(b) For large trees in the vicinity of the activity, mark and cordon off with a fence large tress and protect root system and avoid any damage to the trees

(c) Adjacent wetlands and streams will be protected, from construction site run-off, with appropriate erosion and sediment control feature to include by not limited to hay bales, silt fences

(d) There will be no unlicensed borrow pits, quarries or waste dumps in adjacent areas, especially not in protected areas.

ACTIVITY PARAMETER MITIGATION MEASURES CHECKLISTH. Disposal of medical waste

Infrastructure for medical waste management

(a) In compliance with national regulations the contractor will insure that newly constructed and/or rehabilitated health care facilities include sufficient infrastructure for medical waste handling and disposal; this includes and not limited to: Special facilities for segregated healthcare waste (including soiled instruments “sharps”, and human tissue

or fluids) from other waste disposal; and Appropriate storage facilities for medical waste are in place; and If the activity includes facility-based treatment, appropriate disposal options are in place and operational

I Traffic and Pedestrian Safety

Direct or indirect hazards to public traffic and pedestrians by

construction activities

(b) In compliance with national regulations the contractor will insure that the construction site is properly secured and construction related traffic regulated. This includes but is not limited to Signposting, warning signs, barriers and traffic diversions: site will be clearly visible and the public

warned of all potential hazards Traffic management system and staff training, especially for site access and near-site heavy traffic.

Provision of safe passages and crossings for pedestrians where construction traffic interferes. Adjustment of working hours to local traffic patterns, e.g. avoiding major transport activities during

rush hours or times of livestock movement Active traffic management by trained and visible staff at the site, if required for safe and convenient

passage for the public. Ensuring safe and continuous access to office facilities, shops and residences during renovation

activities, if the buildings stay open for the public.

PART 3 ENVIRONMENTAL MONITORING PLAN

PhaseWhat

(Is the parameter to be monitored?)

Where(Is the parameter to be monitored?)

How(Is the parameter to be monitored?)

When (Define the frequency / or continuous?)

Why(Is the parameter being monitored?)

Cost(if not included in project budget)

Who(Is responsible for monitoring?)

During activity preparation

Appropriate marking and site organisation before starting works

On the site Review of the site Before starting works

To ensure safety and security

Included in project budget

Contractor and supervision

Quality control of construction materials (especially paints, solvents, chemicals)

Control contractor’s documentation related to the procurement of materials

On the site (in manufacturer’s declaration)

Control of documentation (specification of materials)

By direct checking

During the procurements

Before work start

Because of compliance with the materials in project design documentation and to control if there are illicit substances in the materials (in manufacturer’s declaration)

Negligible costs, Included in project budget

Environment Consultant

Contractor and Supervision

During activity implementation

Level of the noise On the site

Control of working time (only day shift is allowed)

Control if the equipment is right and used properly)

DailyTo reduce the impact of the noise on workers and neighbourhood)

Negligible costs, Included in project budget

Contractor and Supervision

Air quality (dust emission)

On the site Visually Daily To reduce the impact of the dust on workers and neighbourhood)

Negligible costs, Included in project budget

Contractor and Supervision

Waste management (including hazardous and non-hazardous waste, construction waste, paints, solvents, chemicals)

On the site Control of the separation and temporary storage of the waste

Control of records of lasting waste disposal

Daily

When needed, i.e. whenever the waste is transported from the site

To prevent mixing of hazardous and non hazardous waste and improper storage and disposal of the waste

Included in project budget

Contractor and Supervision

Worker’s safety On the site Control of using of PPE

Daily Because of security and safety of workers

Negligible costs, Included in project budget

Contractor and Supervision

Traffic and pedestrian safety

On the site and around the site

Control if the site is marked properly and if the traffic regulation is implemented during transportation of materials and waste disposal.

During the works execution and transportation of materials and waste

Because of security and safety of pedestrians and other participants in traffic

Negligible costs, Included in project budget

Contractor and Supervision

During activity supervision

During supervision activity it is necessary to control the implementation of the measures in the Sections A. General Conditions, B. General Rehabilitation and /or Construction Activities, F. Toxic Materials, and I. Traffic and

On the site

Preparation of the report on EMP implementation

By direct observation and control of documentation

At least once a month

Once a week

To control the implementation of the EMP

Included in project budget

Supervision

Environment

Pedestrian Safety Consultant

Annex 1

REPORT FROM THE PUBLIC CONSULTATION

on the Checklist and EMP for Minor Civil Works for Pupil-Student Hostel Podgorica - New Student Hostel “Second Phase”

1.

Notices, dates, locations and identified stakeholders for public consultation

Following the World Bank's requirements, the public consultations on the Checklist and EMP for Minor Civil Works for Pupil-Student Hostel Podgorica - New Student Hostel “Second Phase” were held from February 25 to March 04 2015.

The Ministry of Education announced an invitation for public consultations for the interested public, bodies and organisations through various media, as follows:

- In Daily Newspaper "Pobjeda", on February 24 2015 (Attachment 1);- On the web-site of the HERIC project, on February 24 2015:

http://www.heric.me/en/news/public-consultations-environmental-management-plan-renovation-pupil-student-hostel-podgorica (Attachment 2);

- On the web-site of the Ministry of Education, on February 26 2015, http://www.mpin.gov.me/vijesti/146506/JAVNE-KONSULTACIJE-U-VEZI-SA-PLANOM-UPRAVLJANJA-zIVOTNOM-SREDINOM-ZA-RADOVE-NA-ADAPTACIJI-DOMA-UcENIKA-I-STUDENATA-PODGORICA-NOV.html (Attachment 3);

Checklist and Environmental Management Plan was published on the web-site of the HERIC project – Section: ABOUT THE PROJECT/ENVIRONMENTAL ASSESSMENT/STUDENTS HOSTELS as well as on the notice board in the reception lobby in the Pupil-Student Hostel Podgorica - New Student Hostel “Second phase” (Attachment 4);.

The notifications were sent to the following institutions and NGO (on February 23 2015):

- The Environmental Protection Agency (by mail and fax);- The Ministry of Sustainable Development and Tourism (by mail and fax);- The Capital Podgorica - Department for Planning and Spatial Regulation and

Environment Protection (by mail and fax);- Aarhus Center Podgorica (by mail and fax);- NGO “Green Home” Podgorica (by mail and fax);

Interested parties had been able to get insight into the hard copy of the EMP every working days from February 25 to March 04, 2015 from 10 a.m. to 1 p.m. as follows:

- In the HERIC Office in Podgorica, Rimski trg 19, first floor;- In Pupil-Student Hostel Podgorica - New Student Hostel “Second Phase” in

Podgorica, Cetinjski put b.b., in the Manager Office;

Interested parties had been able to submit all comments and opinions to the HERIC Project Office address, to address of the Pupil-Student Hostel Podgorica - New Student Hostel “Second Phase”, and to the e-mail address: office@heric.me by March 9, 2015.

2.

Collected written comments and objections and the manner of their treatment

Nobody has got insigt into the hard copy of the the Checklist and EMP for Minor Civil Works for Pupil-Student Hostel Podgorica - New Student Hostel “Second Phase”, and there were not collected comments in the student hostel, in the HERIC Office neither on the provided addresses, (list of records from the student hostel is in the Attachment 5).

Final version of the document with the Report on public consultation will be reposted on the web-site of the HERIC project: http://www.heric.me/

Attachment 1

Attachment 2

Attachment 3

Attachment 4

Attachment 5