Sage User NetworkThe Sage

February 22nd 2010

www.sl-ect.co.uk

www.sl-ect.co.uk

www.sl-ect.co.uk

www.sl-ect.co.uk

Contact:

Steve Littlewoodsl-ect limited

0844 358 0777

Mob. 07791 862 556Email. steve@sl-ect.co.uk

www.sl-ect.co.uk

www.sl-ect.co.uk

M.I.Manufacturing Intelligence

What Does It Do?www.sl-ect.co.uk

Enables you to replace manual timesheets - by collecting real-time data from the shop floor using touch screen terminals

Quick Demowww.sl-ect.co.uk

A quick look at a live system

Open a riteTIME terminal session Clock in as an employee Create a Sage WO for BB BIKE Tell the system that I am working on order no. ????

And leave it like that to build up some hours while we look at more slides!

www.rite-soft.com

riteTIME slides.......

www.rite-soft.com

Labour Tracking

When Data Entry is Simple, Accurate Data is Collected.

www.rite-soft.com

Business Benefits

With riteTIME, plant managers can:

Better monitor performance on the shop floor with accurate, real-time information

Collect data in a way that’s simple enough for your workforce to use

Streamline processes so that your employees can spend more time doing their work than documenting it

www.rite-soft.com

Business Benefits

riteTIME enables you to increase CONTROL and EFFICIENCY:

Find the true costs of making items – per department or productAutomate the entry of timesheets – reduce errors and triple-entry of dataScale-ability – double the number of operators without doubling the admin costsReconcile hours worked to make payroll faster and more accurateCalculate bonus payments that are based on “standard hours earned”Motivate employees by giving them a real-time view of how they are performingMonitor your production facility in (near) real-time. Are you doing what you planned? What is the factory efficiency versus standard?Record scrap as it happens, with reason codes

www.rite-soft.com

Site Configurable

Eliminate paper job tickets

Very easy to use

Record production labor in real-time

Enable employees to work multiple jobs at the same time

Enable employees to work job sets

Use barcodes and/or popup data listings

Deploy messages to people

Backend database is SQL Server 2005/2008 32/64 –bit

Enabling and disabling features is as easy as checking and un-checking items

Record job punches and/or hours entry

Supervisor editing

Configurable data validations

Multi-lingual – currently enabled for English, Spanish and French

Standard Features

www.rite-soft.com

Hand written time tickets

Supervisors pick up and review time

tickets

Time tickets delivered to accounting

Next Day

Time tickets manually keyed into

ERP

Time tickets manually keyed into

other system

Reporting of production labour

Typical Shop Floor Data Collection

riteTIME replaces the paper job tickets and other manual operations for recording employees’ time against jobs or work orders.

www.rite-soft.com

Reporting of production labour

Log in on touch screen

terminal

riteTIME sends labour data to other

systems

Shop Floor Data Collection

riteTIME records this information in real-time.

Whenever an employee logs in or out of a job, riteTIME instantly records it in the SQL database.

By storing this information on a real-time basis, management reporting and information processes can report on data as of the moment the reporting or processes are executed.

www.rite-soft.com

Overall System Design

PeopleTouch Screens riteTIME Server App /

Database

Integration Manager

ERP / MRP

Time &labour

Excel

ReportingEngine

www.rite-soft.com

Types of Entry

riteTIME comes with a “virtual keyboard” for clients that will use touch screens and will need the ability to enter information as they would from a keyboard

Clients that use travelers and/or barcodes can attach scanners to the terminals to scan the barcodes

Clients NOT using barcodes can select from popup lists

OR use a normal PC and screen with mouse and keyboard!!

www.rite-soft.com

Detailed Look

Four main entities:

People Supervisors

Terminals Jobs / Work Orders

www.rite-soft.com

People

Obviously – the employees whose labour time you wish to track

But can also create Machines as People For example so that a team leader could track the true machine

times, quantities and scrap reasons Whilst the real people just book their personal time for jobs /

meetings etc (and maybe not quantities)

www.rite-soft.com

Supervisors

Supervisors are “people”, but they have extra functions available To correct or add transactions for people

They are linked to the people in their team For example to quickly add a transaction for all people in the team Such as book time spent in a meeting that all attended

www.rite-soft.com

Terminals

“Soft” terminals are added in the configuration They represent physical terminals Two terminals could run with a different set of prompts Terminals can be linked 1:1 with a person Or can ask for the person on every transaction They can be linked 1:1 with a machine

www.rite-soft.com

Jobs / Works Orders

Orders are probably imported from the ERP system With validation that the job is current And that the selected operation is allowed for the selected order

But riteTIME can work as a stand-alone system Possibly just asking for people, department / cost centre and time

www.rite-soft.com

Data Captured by riteTIME

Employee Terminal where punch was created Date and time of the punch Supervisor that made edit (if edited) Type of transaction (start, stop, etc…) Total time between start and stop Notes Date and time it was sent to other systems (ERP /

Payroll) Group ID (if part of a group punch)

Captured for ALL Transactions

www.rite-soft.com

Data Captured by riteTIME

Job

Operation

Work Center

Machine

Scrap Quantity

Good Quantity

Up to 10 pieces of data per transaction

…arranged in a sequence to suit your process….

TYPICAL User-Defined Data to Capture

www.rite-soft.com

Works Order

Operation

Machine

Scrap Qty

Good Qty

riteTIME allows you to define the information you want to collect from your employees.

The 10 user-defined data fields can be defined by you and prompted for in a sequence that you decide.

Prompts Example 1Choose any job, then only operations for that job

Prompts Example 2Terminal defines machine, only jobs for that machine can be selected

Client Definable Prompts

Machine

Works Order

Operation

Scrap Qty

Good Qty

Add the Scrap Reason etc...

www.rite-soft.com

Administrative Setup

Set up exactly what you want to prompt your employees for when they log time against jobs/work orders.

Different terminals can prompt for different information, or all terminals can prompt for the same items.

www.rite-soft.com

What Can Employees Do?

Punch In/Out like on a time clock

Punch In/Out for jobs

Enter total hours on a job

Enter Notes on jobs

Look at their punch history

Look up jobs to see where they are at and what work

has been performed on them

Employees Can (if permissions allow)

www.rite-soft.com

What Can Supervisors Do?

Perform all functions that an employee can perform Edit dates and times Delete transactions Approve transactions View and edit their employees jobs View and edit an individual employee’s jobs Perform group edits for multiple employees at the same

time View who is currently logged in

Supervisors Can (if permissions allow)

www.rite-soft.com

Time can be allocated:• Evenly• Each job gets total time• Split according to qty

Only One Job at a Time Job Sets

More Than One Job at a Time

Each job gets actual time

Job Transaction Types

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Job Operations

These buttons appear and disappear depending on the employee’s security access and status of the currently selected job/job set

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Single Job Operations

Job Set Operations

Job Operations

www.rite-soft.com

Shows the currently active jobs for the employee as they enter the job screen.

Employees select the function they want to perform.

This particular example is for an employee that is allowed to work more than one job at a time.

Employee’s Jobs Screen

www.rite-soft.com

Job Detail

The detail screen for data related to a specific employee working on a specific job.

Where employees will select, enter or scan data associated with the job they are working on.

www.rite-soft.com

Display filter

Operation buttons. These

appear and disappear

depending on status and security.

All transactions of the

supervisor’s employees

Supervisor’s View

Date range to view

Interfaceswww.sl-ect.co.uk

Interfaces......

Interfaceswww.sl-ect.co.uk

Payroll and HR software

riteTIME is a software solution designed to automate the collection of time used on Jobs, Operations, Machines, Work Centers and to record Quantities (completed, scrap, etc.).

riteTIME is not a payroll system and does not apply any payroll policies or breakout the clocked times into pay types such as Standard, Overtime and others.

However, the raw data for each person can be sent to a spreadsheet or third party payroll software.

For example that software may have logic to say that someone clocking in to the building at 7:49am should only be paid from 8:00am onwards. riteTIME does not do this calculation.

Interfaces – Sagewww.sl-ect.co.uk

There is an interface between riteTIME and Sage line 500 / 1000

Sage WOs have a live link into riteTIME to control which jobs are available to run

riteTIME sends information back to Sage to update Works Order quantities, hours and costs

Interfaces – Sagewww.sl-ect.co.uk

Sage WO on drop-downs in riteTIME:

Or F10 to see the hours....

Interfaces – Sagewww.sl-ect.co.uk

Data sent back to the Sage WIP Status enquiry:

Interfaces – Sagewww.sl-ect.co.uk

What else in in the pipeline?

Looking to partner with a client who would gain from using this factory data to automate WO Issues and Completions: If one BOM level has multiple operations and spans say 3

days then the quantities coming out of the FIRST operation can be used to do a backflush from stock of the materials / components, rather then waiting until the end of the WO!

Why book quantities out of a FINAL operation and re-key the same information in WO Completions to say that the same 100 need booking into the warehouse? Get the system to do it!

Do I Need Routings?www.sl-ect.co.uk

No, but you’ll get more from Sage and riteTIME if you do have them In Sage then the knock-on benefits are many:

Planning Costing – calculate STANDARD costs Shop floor instructions from text blocks on routings (WIP module)

Add riteTIME to complete the circle: Costing – compare ACTUAL costs versus STANDARD Efficiency – compare ACTUAL hours used versus STANDARD

hours earned from the quantities made Leading to reports showing the efficiency of people, products,

departments or in total for the whole business Display the shop floor instructions on the same terminal that is

used to collect the times

Do I Need Routings?www.sl-ect.co.uk

Should I build up all the routings before implementing riteTIME?

You choose – but note that you can use riteTIME to generate routings! By initially configuring riteTIME to ask for:

Machine Times and Quantities ( std time per item ) Description

And then upload these to Sage (Import from Excel available)

Interfaces - Preactorwww.sl-ect.co.uk

There is an established interface between riteTIME and

Preactor system sends a list of valid jobs to riteTIME to control which jobs are available to run

riteTIME sends information back to Preactor to monitor progress against the plan

Example of “Mid-batch updates” ..........

Interfaces - Preactorwww.sl-ect.co.uk

Grey line = Now

Green section = Progress from riteTIME = Behind schedule

So job P14940 = Ahead of schedule

Sage Interface Reportswww.sl-ect.co.uk

Factory Performance

Factory Efficiency for the Week

Sage Interface Reportswww.sl-ect.co.uk

Others Who’s IN or OUT Employee clocked hours per week (for payroll use) Comparison of clocked hours versus WO and Indirect hours to

look for missing time Detailed WO reports showing where and when the variances

occurred Real-time list for each machine of

Current job Status – setup / running / suspended Current efficiency %

Live Demowww.sl-ect.co.uk

Lastly.... a more detailed look at a live system

Book some quantity against our new WO Add some indirect hours for a meeting or training Clock out for lunch Look at some reports

www.rite-soft.com

Business Benefits

riteTIME enables you to increase CONTROL and EFFICIENCY:

Find the true costs of making items – per department or productAutomate the entry of timesheetsScale-ability – double the number of operators without doubling the admin costsReconcile hours worked to make payroll faster and more accurateCalculate bonus payments that are based on “standard hours earned”Motivate employees by giving them a real-time view of how they are performingMonitor your production facility in (near) real-time. Are you doing what you planned? What is the current efficiency level against standard times?Record scrap as it happens, with reason codes

PlusBuild routings in Sage for added benefits

Any questions?

www.sl-ect.co.uk

www.sl-ect.co.uk

Contact:

Steve Littlewoodsl-ect limited

0844 358 0777

Mob. 07791 862 556Email. steve@sl-ect.co.uk

www.sl-ect.co.uk