Sage Library System: Past, present, future
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Transcript of Sage Library System: Past, present, future
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Presented by:
Sage Library SystemPast, present, future
Buzzy NielsenLibrary Director & Sage User Council Chair
February 11, 2014This presentation is licensed under a Creative Commons 3.0 Attribution
United States license. http://www.creativecommons.org
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Sage Library System:A consortium of over 75 libraries and other institutions in Oregon that seeks to share
resources among their members.
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Types of libraries
1 university library
4 community college libraries
44 public libraries
20 K-12 school libraries
3 special libraries (museums, medical)
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Shared services
Technical staff and infrastructure
Integrated Library System
Courier serviceCatalog
Policies
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Geography
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*EOU acts as fiscal agent for the Systems Manager and Sage generally. HRCLD acts as fiscal agent for the Technical Support Specialist.
Governance
Sage User Council
Systems Manager
Technical SupportSpecialist
Eastern OregonUniversity*
Hood River CountyLibrary District*
Circulation Committee
Cataloging CommitteeBudget Committee
Courier Committee
Governance Committee Nominating Committee
•• 1 rep from Eastern Oregon University• 2 reps from K-12 schools• 3 reps from public libraries serving <5,000• 2 reps from public libraries serving 5,000-15,000• 2 reps from public libraries serving >15,000• 1 rep from multi-branch library districts• 1 rep from community college libraries• 2 reps from resource-sharing partners
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Courier
Harney CountyLibrary:1 site
Treasure ValleyCommunity
College:7 sites
Grant CountyLibrary:1 site
Hood RiverLibrary:4 sites
The DallesWascoCountyLibrary:5 sites
ColumbiaGorge
CommunityCollege:2 sites
ArlingtonPublic
Library:2 sites
Union/Wallowa courier:9 sites
InterMountain ESD:
21 sites
Eastern Oregon University:2 secondary dropsites,
11 postal mail sites,plus itself
La Grande Public Library:1 site
Baker County Library:6 sites
Primary dropsite
Secondary dropsite
Lake CountyLibrary:1 site
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* These years include costs for grants for extra projects.
Sage budgets
2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15*$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$187,797 $194,466$207,074 $208,760
$245,500$231,498
$296,321
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Budget expenditures, 2013-14
Personnel Courier Hardware/software Travel Cataloging Administration$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$101,392$97,347
$21,700
$7,909$2,500 $650
Total budget: $231,498
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Member fees, 2013-14Resource sharing partners, $3,660
Eastern Oregon University, $19,380
Community colleges, $17,780
Special libraries, $1,020
K-12 schools, $9,500
Public libraries <750, $5,100
Public libraries 750-2,000, $9,760
Public libraries 2,000-5,000, $9,625
Public libraries 5,000-15,000, $45,700
Public libraries >15,000, $71,400
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* In 2010-11, GorgeLINK merged with Sage. GorgeLINK included libraries in Hood River, Wasco, and Sherman Counties.
Sage members
2007-08 2008-09 2009-10 2010-11* 2011-12 2012-13 2013-140
10
20
30
40
50
60
70
80
40 40 40
6973 75
72
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Circulation and materials
2007-08 2008-09 2009-10 2010-11 2011-12 2012-130
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
688,256 742,294878,027
987,446
1,237,085 1,261,811
729,331 743,559 776,307
1,401,990
1,542,033 1,549,047
Checkouts Items
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Items loaned within Sage
2007-08 2008-09 2009-10 2010-11 2011-12 2012-130
10,000
20,000
30,000
40,000
50,000
60,000
13,05116,028
19,543
26,962
44,517
52,494
4.2% ofcirc
3.6% ofcirc
2.7% ofcirc
2.2% ofcirc
2.1% ofcirc
1.9% ofcirc
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Fiscal agent
Accounting
Contracting
Courier support
Human resources
Information technology
Office space
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Decentralization
Accounting
Contracting
Courier support
Human resources
Information technology
Office space
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Changing fiscal agents
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Changing fiscal agents
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Changing fiscal agents
Accounting
Contracting
Courier support
Human resources
Information technology
Office space
?
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Fiscal agent options
Independent 501(c)(3) nonprofitPros: independent, flexible, fewer restrictionsCons: time-consuming, duplicative, unstable, private
Go under existing nonprofit (e.g. LEO)Pros: simpler, non-repetitiveCons: mission fit, private, unstable
Go under special district libraryPros: stabler, non-repetitive, accountableCons: more restrictive, less independent
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Fiscal agent options
Independent 501(c)(3) nonprofit
Go under existing nonprofit (e.g. LEO)
Go under special district libraryPros: stabler, non-repetitive, accountableCons: more restrictive, less independent
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*EOU acts as fiscal agent for the Systems Manager and Sage generally. HRCLD acts as fiscal agent for the Technical Support Specialist.
Current governance
Sage User Council
Systems Manager
Technical SupportSpecialist
Eastern OregonUniversity*
Hood River CountyLibrary District*
Circulation Committee
Cataloging CommitteeBudget Committee
Courier Committee
Governance Committee Nominating Committee
•• 1 rep from Eastern Oregon University• 2 reps from K-12 schools• 3 reps from public libraries serving <5,000• 2 reps from public libraries serving 5,000-15,000• 2 reps from public libraries serving >15,000• 1 rep from multi-branch library districts• 1 rep from community college libraries• 2 reps from resource-sharing partners
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Future governance
Sage User Council
Systems Manager
Technical SupportSpecialist
Special District
Circulation Committee
Cataloging CommitteeBudget Committee
Courier Committee
Governance Committee Nominating Committee
• 1 rep from fiscal agent• 2 reps from K-12 schools• 3 reps from public libraries serving <5,000• 2 reps from public libraries serving 5,000-15,000• 2 reps from public libraries serving >15,000• 1 rep from multi-branch library districts• 1 rep from community college libraries• 2 reps from resource-sharing partners
District Director
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Potential fiscal agents
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Potential changes
Relocating employees
Relocating servers
New agreement and bylaws
Possible fee increases to cover …Administrative costs (accounting, HR)Office spacePayroll taxesTechnology costs (bandwidth, hosting, equipment)
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Potential benefits
Flexibility
Stability
Accountability
Scrutiny
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