Recovery Networkof Programs, Inc.

Risk & Safety Officer Orientation

Congratulations! You have been selected to lead your program in making sure that RNP remains a safe and secure place to be! For both clientele and staff, your job is to ensure that all safety protocol and procedures are followed. During this training, we will discuss exactly what that means.

IntroductionBuilding SafetySecurityFire SafetySafety KitsTemperature Recording Hazardous MaterialsDisaster Planning

Overview

The Risk & Safety Committee meets once a month at Center for Human Services on the 4th Tuesday (unless otherwise specified) at 1pm in the third floor conference room.

The committee consists of representatives from each site (officers), as well as Quality, Infection control, Central Office, and Human Resources. Current co-chairs are Jessica Blackwell and Ken Gradowski (Director of Operations)

Your role as a Safety Officer on the committee requires you to act as an ambassador between your site and the committee for safety related issues. Any important information expressed at meetings should be discussed at staff meetings to keep communication flowing within the agency.

Risk & Safety Committee

The co-chairs keep the committee informed of what is going on within the agency and what is required at each specific site.

A site-check in is performed at each meeting and it gives the officer an opportunity to discuss issues that pertain to their site.

Risk & Safety Committee

Risk & Safety Committee

Information shared at

R&S Meeting

Safety officer shares with staff at their respective site at staff meeting

If necessary, information is shared

with clients

Important Tools These items will help you in your role as Safety Officer

Risk & Safety Binder

This binder will be the hub of all of your activities as Safety Officer. When governing bodies, such as DPH, DHMAS, and others come in, they will need to see information from this binder.

Risk & Safety Binder

In each binder, there is a table of contents designed to organize all the paperwork you will handle as a safety officer.

There are sections for checklists, drills, temperature recordings, testing, and resource material.

Although you are the Safety Officer, staff members should know where the book is and what it contains.

Everything should be kept in this binder for at least 3 years.

SDS Manual

SDS Manual

This manual holds all of your material safety data sheets.

The sheets should be organized within the index by category, and then alphabetical.

Every employee should know where this book is, if OSHA comes to the site, anyone is required to be able to retrieve it, not just the safety officer.

This book is audited twice per year.

M:/ Drive – Risk & Safety Folder

This folder holds many important items including templates for drills, testing, procedures, SDS sheets, and other resources. You will also submit your R&S documentation to this folder.

M:/ Drive – Risk & Safety Folder

Emergency Preparedness Plan

This plan includes

- relocation protocol - emergency phone numbers - emergency procedures by situation - floor plan - external contacts This plan is updated yearly and should be discussed in staff meetings.

Performing Drills, Checks and Tests

As a Safety Officer, you are required to perform tests, checks and drills to keep your building, clients, and staff safe. - Fire Drills - Panic Button Testing - Disaster Drills - Water Temperature - Fridge Temperature - First Aid and Emergency Kit checklists

Drills, Checks & Tests

Each month, the Safety Officer is required to fill out the monthly safety checklist for their building. It is located on the company intranet.

Monthly Safety Checklist

Fire drills are performed once per month at each site. This ensures that clients and staff and ready to act in case of a fire. The form pictured to the left is what is filled out each month. A separate training is done on this procedure at your site.

GOAL – to observe how staff responds to fire alarm and ensure they exit the building in a timely manner and follow the evacuation route. To ensure building and fire systems respond accordingly.

Fire Drills

Panic Button Testing

For sites that have panic buttons, a monthly test is required to ensure they are working properly. These buttons are a discreet way to contact emergency authorities when a phone call is not possible and can mean the difference between life and death. Therefore we want to make sure they work.

GOAL – to ensure proper signal is received by alarm company from wireless and wired panic buttons.

These drills are performed to ensure that each site is ready for a disaster. There are six types of drills: - Bomb threat - Fire/explosion - Medical emergencies - Natural disaster - Utility Failure - Violence

These drills can be performed as a traditional drill where the scene is mocked like a fire drill, or as a table top drill where staff is gathered together to discuss what they would do in the event of a disaster.

*Note: The table top drills are new and there isn’t a form for each type yet.

Each year, there is a drill schedule that guides you on which drills to do when and the quantity. MAT services, Outpatient, and Residential all have different requirements.

Disaster Drills

Disaster Drills

Hot Water Monitoring

If you work at a residential program, you may be required to take temperature readings of your hot water.

For confirmation, please ask Quality.

Refrigerator Temperature Monitoring

If you have a fridge at your site that is used to store food and/or medications for clients, it is required to check the temperature twice a day.

The first aid kit is checked monthly to ensure that all required items are in the kit and that they have not expired. On the first aid kit list, the items that expire are marked in red.

First Aid Kits

The emergency kit is also checked monthly. In addition to checking the kit, it is important to check the flashlights each month to ensure that they are working.

Emergency Kit

Replacement supplies for any of these items, thermometers, emergency and first aid supplies, etc. can all be obtained by emailing Operations with a request for more.

Replacement Supplies

Each month, your Fire and Disaster Drills along with panic button testing should be submitted on the m drive. Within the R&S folder, there is a folder for Safety Documentation. Select the folder for your site, and then scan the documents into the appropriate folders. This paperwork should be submitted by the last day of the month.

Submitting Paperwork

Hazard Communication

A Safety officer is in charge of Hazard Communication within his/her site.

Per OSHA (Occupational Safety and Health Administration) everyone has a right to know what chemicals they come into contact with. The law requires that all chemicals in use be listed, that they all have an SDS sheet to go along with them, containers are clearly labeled, and that people receive proper training on chemicals.

The Safety officer maintains the SDS manual, an imperative part of workplace safety.

You will learn more about this in another training module.

Hazard Communication

Within the SDS binder/manual , it should be organized by category and alphabetized within that section. If your binder needs dividers, contact the committee chair.

Each chemical located on site should have an SDS sheet, whether it was provided by Operations, or an employee brought it in.

Also inside the binder should be RNP’s Hazard Communication Plan (filled out), an OSHA quick card, and an OSHA fact sheet.

If the chemicals are no longer in use, they can be archived by sending them to Operations. The SDS archive is located on the M drive.

The binder should be placed in a Central location, and staff need to know where it is. If OSHA pays a visit, it is the first thing they will ask for.

Hazard Communication

Recently, OSHA changed over from MSDS sheets to SDS sheets, making them easier to read. June 2016 is the last compliance date.

Sheets can be found by doing a Google search with the name of the product and the word SDS after it.

Operations can locate sheets if necessary.

Hazard Communication

Additional Information

Fire extinguishers are maintained by Kirk Products. The safety officer is responsible for ensuring they are full and tagged appropriately. If there is any issue with one, send an email to Operations and we will contact the vendor.

Fire Extinguishers

To submit a request for repairs, email Operations. You will then be assigned a work order number.

Work Orders

THE ENDAs a follow up to this

orientation, someone from Operations will come to your site to show you how to work

the fire pull station an test the panics.