Safety Health Committee-Regulations

INTRODUCTIONINTRODUCTIONTOTO

SAFETY AND HEALTHSAFETY AND HEALTHCOMMITTEECOMMITTEE

REGULATIONSREGULATIONS19961996

THE AIM:

•To develop the knowledge attitudes and skills of the participant so that the

committee can play an active and effective role in the workplace health

and safety system.

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COVERS……

Regulations

Functions

Objectives

Compositions

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WHY ARE SAFETY AND HEALTH COMMITTEES IMPORTANT?

Safety and Health Committees provide a way for management and workers to meet regularly to discuss workplace health and safety issues. They are an important way

to bring together workers’ practical knowledge of jobs and management’s overview of the workplace and work

organization.

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SCOPESCOPEOccupational Safety and Health Occupational Safety and Health

(Safety and Health Committee) (Safety and Health Committee) Regulations 1996Regulations 1996

Objective of the CommitteeObjective of the Committee

Composition of Safety and Health CommitteeComposition of Safety and Health Committee

Functions of Safety and Health CommitteeFunctions of Safety and Health Committee

Meetings of Safety and Health CommitteeMeetings of Safety and Health Committee

Provisions of Training and InformationProvisions of Training and Information

PenaltyPenalty

OCCUPATIONAL SAFETY AND OCCUPATIONAL SAFETY AND HEALTH (SAFETY AND HEALTH HEALTH (SAFETY AND HEALTH

COMMITTEE) REGULATIONS COMMITTEE) REGULATIONS 19961996

Come into force on 1 January 1997Come into force on 1 January 1997Shall apply to a safety and health Shall apply to a safety and health

committee established under section committee established under section 30 of OSHA 199430 of OSHA 1994

Section 30 - it is compulsory for Section 30 - it is compulsory for employers who have employers who have more than 40more than 40 workersworkers to establish a SHC at their to establish a SHC at their workplaces or otherwise directed by workplaces or otherwise directed by the DG of DOSH.the DG of DOSH.

DUTY OF AN EMPLOYERDUTY OF AN EMPLOYER

To comply with Parts II (Composition To comply with Parts II (Composition of SHC) and Parts III (Functions of of SHC) and Parts III (Functions of SHC)SHC)

To ensure that Parts IV (Meetings of To ensure that Parts IV (Meetings of SHC) and Parts V (Provisions of SHC) and Parts V (Provisions of Training and Information) are Training and Information) are complied with.complied with.

OBJECTIVE OF THE OBJECTIVE OF THE COMMITTEECOMMITTEE

The main objective of the committee The main objective of the committee is to foster cooperation and is to foster cooperation and consultation between management consultation between management and workers in identifying, evaluating and workers in identifying, evaluating and controlling hazards at workplaces.and controlling hazards at workplaces.

An effective channel of communication An effective channel of communication to exchange ideas to solve OSH to exchange ideas to solve OSH problems.problems.

to enhance interest and motivation of to enhance interest and motivation of all groups of mgt and workers at work all groups of mgt and workers at work place of work in all Safety and Healthplace of work in all Safety and Health..

COMPOSITION OF SAFETY COMPOSITION OF SAFETY AND HEALTH COMMITTEEAND HEALTH COMMITTEE Memberships of committeeMemberships of committee

Appointment of chairman and Appointment of chairman and

secretary of committeesecretary of committee

Appointment of other members of Appointment of other members of

committeecommittee

Adequate employee Adequate employee

representationrepresentation

VacancyVacancy

Removal of member of committeeRemoval of member of committee

MEMBERSHIP OF MEMBERSHIP OF COMMITTEECOMMITTEE

a chairman (1)a chairman (1)a secretary (1)a secretary (1)representatives of employer (2 or 4)representatives of employer (2 or 4)representatives of employees (2 or 4)representatives of employees (2 or 4)

= 100 workers= 100 workers 2 representatives2 representatives > 100 workers > 100 workers 4 representatives4 representatives

APPOINTMENT OF APPOINTMENT OF CHAIRMAN AND CHAIRMAN AND

SECRETARY OF COMMITTEESECRETARY OF COMMITTEECHAIRMANCHAIRMAN - an employer or his - an employer or his

authorised managerauthorised manager

SECRETARYSECRETARY - safety and health - safety and health officer or appointed by the officer or appointed by the chairman or appointed among the chairman or appointed among the membersmembers

APPOINTMENT OF OTHER APPOINTMENT OF OTHER MEMBERS OF COMMITTEEMEMBERS OF COMMITTEE

EMPLOYER REPRESENTATIVESEMPLOYER REPRESENTATIVES - appointed - appointed by employerby employer

EMPLOYEES REPRESENTATIVESEMPLOYEES REPRESENTATIVES - selected by - selected by workers or appointed by employerworkers or appointed by employer

Note: Employer Note: Employer shall not penaliseshall not penalise a member of the a member of the

committeecommittee in any manner for being absent in any manner for being absent

from his normal duties at work from his normal duties at work while carrying while carrying

out the functions of the committeeout the functions of the committee

ADEQUATE EMPLOYEE ADEQUATE EMPLOYEE REPRESENTATION & REPRESENTATION &

VACANCYVACANCYThe representatives of employees in a The representatives of employees in a

SHC SHC shall be able to representshall be able to represent the the various sectionsvarious sections of a place of work in of a place of work in order to maintain and develop the order to maintain and develop the employees’ interest in establishing a safe employees’ interest in establishing a safe and healthy working condition at the place and healthy working condition at the place of work.of work.

Shall be filled by a person appointed in the Shall be filled by a person appointed in the same mannersame manner as the previous member of as the previous member of the committee.the committee.

REMOVAL OF MEMBER OF REMOVAL OF MEMBER OF COMMITTEECOMMITTEE

Fail to attend Fail to attend three consecutive meetingsthree consecutive meetings without without leave of the chairmanleave of the chairman

BankruptBankrupt ResignedResigned Convicted an offence involving fraud, dishonesty or Convicted an offence involving fraud, dishonesty or

moral turpitudemoral turpitude Convicted an offence under a law relating to OSHConvicted an offence under a law relating to OSH Convicted any other criminal offenceConvicted any other criminal offence Unable or incapable to discharging his duties as a Unable or incapable to discharging his duties as a

member of the committeemember of the committee

FUNCTIONS OF SAFETY FUNCTIONS OF SAFETY AND HEALTH COMMITTEEAND HEALTH COMMITTEEAssist in the Assist in the development of safety and development of safety and

health rules and safe systems of workhealth rules and safe systems of work

Review the Review the effectiveness of safety and effectiveness of safety and

health programshealth programs

Carry out studies on the Carry out studies on the trends of accident, trends of accident,

near-miss accident, dangerous occurrence, near-miss accident, dangerous occurrence, occupational poisoning/diseasesoccupational poisoning/diseases which occurs at which occurs at workplace and shall workplace and shall report to the employer of any report to the employer of any unsafe or unhealthy condition/practicesunsafe or unhealthy condition/practices at the at the workplace together with workplace together with recommendations for recommendations for corrective actionscorrective actions

FUNCTIONS OF SAFETY FUNCTIONS OF SAFETY AND HEALTH COMMITTEEAND HEALTH COMMITTEE

Review the Review the safety and health policiessafety and health policies at the at the

workplace and make recommendations to workplace and make recommendations to

the employer for any revision of such policiesthe employer for any revision of such policies

Inspect the workplaceInspect the workplace at least once in every at least once in every

three months and three months and recommend preventive and recommend preventive and corrective measurescorrective measures

Discuss reports and matters from safety officer, Discuss reports and matters from safety officer, enforcement officers, etc.enforcement officers, etc.

Practices and rPractices and recommend corrective actionsecommend corrective actions

Assist to Assist to organise promotionalorganise promotional activities activities

MEETINGS OF SAFETY AND MEETINGS OF SAFETY AND HEALTH COMMITTEEHEALTH COMMITTEE

Agenda and Minutes:Agenda and Minutes:early circulation of agenda and early circulation of agenda and

discussion papersdiscussion papers

minutes circulated soon, not later than minutes circulated soon, not later than two weeks after meetingtwo weeks after meeting

minutes kept for seven years for minutes kept for seven years for purposes of inspection by an purposes of inspection by an occupational safety and health officeroccupational safety and health officer


Meeting Facilities:Meeting Facilities:suitable meeting room to be providedsuitable meeting room to be providedadequate facilities in meeting roomadequate facilities in meeting roomFrequency of Meetings:Frequency of Meetings:Depends on nature of high risks at workplaceDepends on nature of high risks at workplaceAt least once a month for high risk workplaceAt least once a month for high risk workplaceOnce in three month for other workplacesOnce in three month for other workplacesMore frequent meetings during initial period of More frequent meetings during initial period of

formationformation


Quorum:Quorum:Chairman, secretary and not less than half Chairman, secretary and not less than half

of the remaining members presentof the remaining members presentMatters:Matters:Pertaining safety and health at the Pertaining safety and health at the

workplaceworkplace

PROVISIONS OF TRAINING PROVISIONS OF TRAINING AND INFORMATIONAND INFORMATION

Employer:Employer:Basic understanding and knowledge of the Basic understanding and knowledge of the

functions of the committee under the Actfunctions of the committee under the ActProvide adequate training in OSHProvide adequate training in OSHProvide documents and information (OSHA Provide documents and information (OSHA

1994 and its regulations, codes of practice 1994 and its regulations, codes of practice and guidelines relating to the elimination of and guidelines relating to the elimination of risks to safety and health associated with the risks to safety and health associated with the nature of work carried out at the workplace nature of work carried out at the workplace and other relevant codes of practice, safety and other relevant codes of practice, safety plans, etc.)plans, etc.)


Employer shall not make Employer shall not make available:available:

any information the disclosure of which any information the disclosure of which would be prejudicial to the interest of would be prejudicial to the interest of national security;national security;

any information which he could not disclose any information which he could not disclose without contravening a prohibition without contravening a prohibition imposed by or under any written law;imposed by or under any written law;


any information the disclosure of which any information the disclosure of which would, for reasons other than its effect on would, for reasons other than its effect on health, safety or welfare at work, cause health, safety or welfare at work, cause substantial injury to the employer’s substantial injury to the employer’s undertaking or, where the information was undertaking or, where the information was supplied to him by some other person, to supplied to him by some other person, to the undertaking of that other person; orthe undertaking of that other person; or

any information obtained by the employer any information obtained by the employer for the purpose of instituting, prosecuting for the purpose of instituting, prosecuting or defending any legal proceedings.or defending any legal proceedings.

PENALTYPENALTY

The Occupational Safety and Health The Occupational Safety and Health Act 1994 imposes a penalty involving Act 1994 imposes a penalty involving a fine of a fine of not exceeding RM5,000not exceeding RM5,000 or or six months imprisonmentsix months imprisonment or or both for failure to establish a safety both for failure to establish a safety and health committee at the and health committee at the workplace.workplace.

THANK YOUTHANK YOU

QUIZ??????QUIZ??????

Describe briefly the objective of the Describe briefly the objective of the committeecommittee

List 6 functions of safety and health List 6 functions of safety and health committeecommittee

List 6 situations on removal of the List 6 situations on removal of the safety and health committee member.safety and health committee member.

List 6 factors to ensure the List 6 factors to ensure the effectiveness of the committee.effectiveness of the committee.

Safety Health Committee-Regulations

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