Safety Audit: An Overview

Safety Audit an overview

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Is Occupational Health

and Safety in your

Organization

up to standard?

Inspiring Excellence

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initiative

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Safety Audit can be defined as verifying the existence and

implementation of elements of occupational safety and health

system and for verifying the system’s ability to achieve

defined safety objectives.

This presentation will give you an overview of Audit, Safety

Audit, Audit Process, Auditor attributes. It also discusses

about the different reference standards in India related to

safety audit and will give you some take home points.

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Now on the subject:

Safety

Audit

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What is Audit?

Part of a Verification Process

Other modes of verification:

Audit

Assessment

Inspection


Different Levels of Verification

Excellence

Improvement

Compliance

• Best in Class

• System Development

• Elementary


Audit features:

Audit criteria Requirements against which audit evidence is compared

Audit scope

Extent and boundaries of an audit

• Physical locations

• Activities and processes

Audit findings

Results of the evaluation

• Either conformity or nonconformity


Safety Audit

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What is Safety Audit

Verifying the existence and implementation of

elements of occupational safety and health

system and for verifying the system’s ability to

achieve defined safety objectives.

IS-14489-1998


Different types of Safety Audit

National standards

IS 14489 Code of Practice on Occupational Safety & Health Audit 31 Elements, 278 Questions

OISD 145 Guidelines on Internal Safety Audits

International standards

• British 5 Star Audit

Support standards

• Indian Standards (BIS)

• OISD Standards


Safety Audit

In India, Statutory Requirement for Hazardous Industries

Frequency: Every Year


Management Approach

Risk Orientation

Hazard Risk Control Residual risk Acceptable risk

- Prioritization - Focus on level of control

Improvement Management system P D C A

- Finding - CAP - CAP closure

Operational approach

All safety element

Level of • planning • Implementation • Monitoring effectiveness

Legal compliance

- Applicability - Implementation - Monitoring

Approach


Hardware Software

Humanware

Safety Depends on

Engineering

Procurement

Accident and

incident

analysis

Work permit

Health and

Hygiene

Emergency

PPE

Leadership

Task

observation


Elements of Occupational Safety and

Health System - IS 14489

• Occupational Health and Safety Policy

• OS&H organizational set up

• Education and Training

• Employees participation in OS&H Management

• Motivational and Promotional measures for OS&H

• Safety Manual and Rules

• Compliance with Statutory Requirements

• New Equipment review and inspection


Elements contd..

• Accident reporting analysis investigation and

implementation and recommendations

• Risk Assessment including hazard identification

• Safety inspections

• Health and safety improvement plan/targets

• First aid facilities-Occupational health center

• Personal Protective Equipment

• Good housekeeping

• Machine and general area guarding

• Material handling equipment


Elements contd..

• Electrical and Personal safeguarding

• Ventilation, illumination and noise

• Work environment monitoring system

• Prevention of occupational diseases including

periodic medical examination

• Safe operating procedures

• Work Permit systems

• Fire Prevention, Protection and fighting systems

• Emergency Preparedness plans(onsite/offsite)

• Process Plant modification procedure


Elements contd..

• Transportation of hazardous substances

• Hazardous waste treatment and disposal

• Safety in storage and warehousing

• Contractor safety systems

• Safety for customers(including MSDS)


Audit Process

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Audit Process

Plan

Audit Plan

Audit Program

Auditor Checklist

1. Follow Up

Effective closure of finding

4.

Conduct

Auditing Techniques

Sampling Questioning

Probing Writing a finding

Opening Meeting

Closing Meeting

2. Report

Review of proposed CAPA

Audit Report

3.

Who does it?

Auditor / Audit team

Basis of audit?

Audit criteria or requirements

Purpose?

•To check compliance •To facilitate improvement •To identify the risks


Audit Outcome

Strength

Weakness / Opportunity

Risk

Failure

Noteworthy Effort

Observation Nonconformity


Requirement

Legal Stakeholder’s

Standard Organisation’s

Own

Process


Lifecycle of an Audit Finding Finding

Identified

Finding

documented

Finding

classified & issued

CA agreed Department

applies CA

effectiveness

verified

Finding

closed out

Department investigates

& quantifies

Department finds

root cause

Department determines

Corrective Action (CA)

Risk assessment


Auditor

Attributes

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Auditor

Person with the

competence to

conduct an audit.

Competence

Ability to perform


Four Point Pledge for an Auditor

• I shall check compliance to the requirements within

the scope of the audit criteria

• I am here to facilitate improvement

• I am here not to find faults or non conformities

• I will contribute to the effectiveness of the system

An Auditor is an Improvement Facilitator

But not a fault finder


Auditor Attributes

Generic Knowledge

• Knowledge of ref standard (e.g. IS 14489)

Skill

Specific Knowledge

• Health & Safety

• Legal Requirements

• Process

Personal Attributes

• Professional Qualities

• Team Work

Auditing Techniques


• Ethical, i.e. fair, truthful, sincere, honest and discreet

• Open-minded, i.e. willing to consider alternative ideas or points of view

• Observant, i.e. actively aware of physical surroundings and activities

• Tenacious, i.e. persistent, focused on achieving objectives

• Decisive, i.e. reaches timely conclusions based on logical reasoning and analysis

Personal Attributes


Five Principles of Auditing

Ethical Conduct

Fair Presentation

Due Professional Care

Independence

Evidence based approach


Take Home

Points

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Take Home Points

• Safety Audit is a Risk Management tool for any

organization

• Safety Audit is an Improvement tool for any organisation

• Any safety audit must have both management &

operational approach

• Safety Audit (as per IS 14489) is mandatory for

hazardous Industries

• Findings must be focused towards Lack of Control, not

only non-compliance

Occupational Health and

Safety

Safety doesn't happen by accident.

So, prepare and prevent, don't repair and repent

Quality Social

Responsibility Environ-

ment Health &

Safety Food

Safety Information Technology

www.verde.co.in Assessment Consulting Training

Behaviour Based Safety

A systematic application of psychological

research on human behavior to the problems of

safety in the workplace.

Accident Investigation

Ergonomic Survey

The science of people-work relationships

that results in improved productivity, quality,

comfort, health and safety.

Integrated approach to identify fire load,

assessment of fire risk and its mitigation

processes. The result is a comprehensive

Report, Training, Recommendations and

Capacity Building.

Fire Risk Management Safety Audit

A systematic, periodic and objective evaluation of

the safety performance against the established

safety standards / legal requirements.

A structured accident investigation and

analysis ensures effective corrective and

preventive actions.

Contractor Safety

Management Planning, coordination and control over risks related

with contractors and their work ensures improved

safety performance.

Quality Social

Responsibility Environ-

ment Health &

Safety Food

Safety Information Technology

www.verde.co.in Assessment Consulting Training

OHS Due Diligence

An international OHS Management System

based on PDCA principle provides a

framework for improvement.

1

OSHAS 18001

HAZOP

Identification and evaluation of process

hazards in structured and systematic way

that ensures safe operations.

Journey Risk

Management OHS Legal Compliance

To manage the risks associated with the

journey by assessing the route condition and

making arrangement for safe practices.

This ensures the OHS status of work persons

and affected people in and around an

organization.

Handholding programme where workplace stress

level is measured, the causes are found out and

subsequent psychological intervention, training

and support practices are provided

Workplace Stress

Management

Planning, Identification and Compliance of legal

requirements ensure lower risk to the

organization.


What Verde does?

Verde is an international advisory firm involved in the field of Responsible Business, Business Excellence and Risk Management.

1 Assessment

Identifying the

gaps in a

system

against

standard(s)

and

requirement.

to meet

compliance

and facilitate

improvement.

2 Consulting

Supporting &

handholding

organisations

to solve their

problems and

to meet the

gaps identified

during the

assessment

or any other

audit.

3 Training

Empowering

people to

perform their

duties

effectively and

efficiently.

4 Assurance

& Certification

Ensuring that

a process,

product, or

service meets

relevant techn

ical standard

s and fulfils

relevant

requirements.

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Verde services in

Occupational

Health & Safety

• Safety Audit

• Safety Management

System

• Ergonomic

• Electrical Safety

• Accidental Investigation

• Safety Legal

• Fire Risk Assessment

• OHS Due Diligence

• Behavior bases safety

• Safety Management

System Maturity

Assessment

Safety,

Health &

Environment

People

Excellence Food Safety

Social

Compliance

Quality &

Business

Excellence

Information

Security

Sustainability

Risk

Management


Helping Businesses in their pursuit of…

Responsible Business

Health &

Safety

Environment

Social

Responsibility

Sustainability Quality

Information

Technology

Food

Safety

Training

Consulting

Assessment People

Excellence

Thank You

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Safety Audit: An Overview

Education

Transcript of Safety Audit: An Overview