SACSCOC The Ten Most Cited Fifth-Year SACSCOC … College - NCICU...Fifth-Year Report The Ten Most...
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SACSCOC Fifth-Year Report The Ten Most Cited SACSCOC Standards (NCICU Conference, 12 June 2019) Carol Yin Director of Institutional Effectiveness [email protected]
Transcript of SACSCOC The Ten Most Cited Fifth-Year SACSCOC … College - NCICU...Fifth-Year Report The Ten Most...
SACSCOCFifth-YearReport
TheTenMostCitedSACSCOCStandards(NCICUConference,12June2019)
CarolYinDirectorofInstitutionalEffectiveness
TakeAways
GeneralTipsandGuidelinesforWritingaCompliance
Report
TipsandGuidelines#1PoliciesandProcedures
ComplianceReport
Thefacultyevaluationpolicymaybefoundonpage34ofthe2018FacultyHandbook.[3]
LinktoLocation ShowCompletedExampleState&ProvideLink
FacultyEvaluationPolicy
EachfacultymembercompletestheSelf-ReportandEvaluation
Page34
TipsandGuidelines#2InterpretCharts,Tables,andGraphs
ExperienceswithFaculty–IntheareaStudent-FacultyInteraction,themeanofLaGrangeCollegeseniorswaseithercomparableorsignificantlyhigherthanoneormorepeercomparisongroupsovertheyears2013-2018.(Scaleisfrom0to60.)ThegraphdisplayedshowsthetrendlinesforLaGrangeCollegeseniorsfrom2013to2018aswellasthetrendlinesforallthreepeercomparisongroupsfortheStudent-FacultyInteractioncategory.NSSEComparisongroupsareasfollows:MethodistCollege–AllMethodist-affiliated...SurroundingPublic–Allpublicinstitutionsin...SEPrivate–AllSoutheasternPrivateNonprofit...
TipsandGuidelines#3IncludeALLtypesofstudents,programs,levels,etc.
Standard UG
DayUG
OnlineUG
EveningGRDay
GROnline
GRHybrid
3.1a N/A N/A N/A N/A N/A N/A
8.1
9.3 N/A N/A N/A
TipsandGuidelines#4Explainyoursample,ifused.ExplainhowALLtypesofstudents,programs,levels,etc.arerepresented.
TipsandGuidelines#5Makethereviewershappy(notfrustrated).
OtherTips
• BeginwithIE,Faculty,andFinanceStandards.
• VisittheSACSCOCWebsite.• ReadtheResourceManual,Policies,Handbooks,andReviewforCommittees.
TheTopTenList
#1
6.2a
FACULTYQUALIFICATIONS
3.7.1
FACULTYCOMPETENCE
HR,AcademicDeanandSACSCOCLiaison 99% 33% 5%
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6.2a-FacultyQualifications
Foreachofitseducationalprograms,theinstitutionjustifiesanddocumentsthequalificationsofitsfacultymembers.(Facultyqualifications)
ToJustify-TwoThingstoDo
Completethefacultyformforthosewhosecredentialshavealreadybeenapprovedandcontinuetoteachthesametypeandlevelofcourses.
Verifyanyremainingfacultywhoareneworwhoareteachingcoursesofdifferenttypesoratdifferentlevels.
How?
How?UsetheFacultyCredentialsGuidelines
Example:AdjunctInstructorBAinMusicPerformanceMAinMusicEducationTeachingMUSI3306(AppliedMusicLessons–Saxaphone)MUSI3306isrequiredfortheBAinMusic
Whataboutfacultywhodonotmeettheguidelines?
Master’sinMusic
Education
Doctorate/Master’s
degreeintheteaching
disciplineORmaster’s
degreewithaminimumof18
graduatesemesterhoursintheteachingdiscipline.
15SemesterHoursinGraduate-LevelMusicCourses
???????
Other?
• 19GraduateSemesterHoursinMusicEducation,includingMUSE6216:TeachingWindInstruments(3semhrs)
• WorkExperience?o InstructoratLaGrangeMusicFactory,LaGrange,GA,2011o AdjunctProfessorofSaxophone,LaGrangeCollege,LaGrangeGA,2010-presento ElementaryMusicSpecialist,HollisHandElementary,LaGrange,GA,1994-presento Privatepianostudio,LaGrange,GA,1998-presento Musicdirector,St.Peter’sCatholicChurch,LaGrange,GA,1990–present
• OtherProfessionalExperienceinthearea?o Performedonsaxophoneand/orpianoatelevenMusicalTheatreproductionsatLaGrangeCollege.
• CertificatesorAwardsinthearea?o T5LevelCertification(Master’sLevel)inMusicPK–12,StateofGA
Master’sinMusic
Education
Doctorate/Master’s
degreeintheteaching
disciplineORmaster’s
degreewithaminimumof18
graduatesemesterhoursintheteachingdiscipline.
15SemesterHoursinGraduate-LevelMusicCourses
???????“Other”
ProfessorCarsonhasanM.S.inMicrobiologyfromtheUniversityofGeorgia,with40quarter(24semester)hoursingraduate-levelMicrobiologycourses.Specificcoursesinclude:MIB860:PhysofBacteria(5qtrhours)MIB670:MedicalMycology(5qtrhours)MIB622:PathogenicBacter(5qtrhrs)MIB610:Immunology(5qtrhours)MIB900:ProbBacteriology(5qtrhours)MIB609:FundofMicrobio(5qtrhours)MIB662:MicrobiolEcology(5qtrhours)
Ms.JohnsonwillnolongerbeusedtoteachEDUC4320.
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Howdoestheinstitutiondocumentthequalificationsofeachfacultymember?
• InFacultyFiles(PhysicalorElectronic)– Transcripts– Certificates(current)– License– FacultyCVwithlistofpresentations,publications,workexperience,etc.
Note:AlldocumentsshouldbeinEnglish.
Howdoestheinstitutionprovideevidenceoffacultyqualifications?
Havefacultyfilesavailableduringon-sitevisit.
Providetemporaryprotectedelectronicaccess.
Tip#1:Ifapplicable,don’tforgetteacherswhomaynotbeemployedbytheinstitution,butwhoteachfor-creditcoursesthataretranscriptedas“home”courses(consortium,international,dual-degreehighschoolteachers,etc.)Tip#2:Whensomeoneishiredonafull-timeorpart-timebasis,ashortexplanationastowhythepersonisqualifiedmayhelp.Thisexplanationcanbefiledintheemployee’spersonnelfile.
#2,3,5
8.2a,8.2c,7.3
IE–StudentLearningOutcomesandAdministrative
Effectiveness
3.3.1.1–3.3.1.3
IE–EDUCATIONALPROGRAMS,EDUCATIONALSUPPORT,ADMINISTRATIVE
UNITS
SECTION8:StudentAchievement8.2Theinstitutionidentifiesexpectedoutcomes,assessestheextenttowhichitachievestheseoutcomes,andprovidesevidenceofseekingimprovementbasedonanalysisoftheresultsintheareasbelow:
IEOffice,DepartmentChairs/ProgramCoordinators,Academic/StudentServicesUnitDirectors,andSACSCOCLiaison
c.Academicandstudentservicesthatsupportstudentsuccess.(Studentoutcomes:academicandstudentservices) Officesthatsupportstudentand
facultysuccess:
• Libraryandlearning/informationresources
• AdmissionsOffice• Facultyresourcecenters• Tutoring/writingcenters• AcademicSuccessCenter• Studentdisabilitysupportcenters• Financialaid• Residencelife• Studentactivities• Deanofstudents’office
60% 14% 5%
7.3Theinstitutionidentifiesexpectedoutcomesofitsadministrativesupportservicesanddemonstratestheextenttowhichtheoutcomesareachieved.(Administrativeeffectiveness)
OfficesthatindirectlysupporttheEducationalMissionoftheinstitution:
• Business/FinanceOffice• Facilities• DevelopmentOffice• AdministrativeServices• President’sOffice
51% 13% 4%IE,AdministrativeUnitDirectors,
andSACSCOCLiaison
AdministrativeExpectedOutcomes(notStudentLearningOutcomes)
• Efficiencyandqualityofservicetargets• responsetimes• errorrates• “cleanreport”targets• satisfactionrates• monetarytargets
a.Studentlearningoutcomesforeachofitseducationalprograms.(Studentoutcomes:educationalprograms)
Adegreewithadefinedmajorisclearlyaprogram.
-SACSCOCResourceManual
49% 21% 12%
BachelorofArtsEarlyChildhood
EducationMasterofEducation
BachelorofScience
AdministrativeSupportorEducationalSupport?
• Both• PickOne&ExplainRationale• ChooseEducationalSupport
AdministrativeSupport
EducationalSupport
GiveOverviewofAssessmentProcess• Statetheunitsineachcategory–EducationalPrograms,AcademicandStudentServices,andAdministrativeSupport
• OverallPlan/Process• HowOften• HowResultsareShared• Training• Feedback• Calendar• EvidencethattheProcessisCarriedOut• PeopleInvolved
DepartmentExampleofaStudentLearningOutcomeandEvidenceofSeekingImprovement
2016–17AnnualReport 2017–18AnnualReport
FineArts
IntheMusicprogram,oneoftheoutcomesisthatstudentswill“Demonstratebasicmusicianship,theabilitytointegratemusicalknowledge,andtheabilitytosynthesizemusicalideas.”Oneoftherelatedmeasurableresultsrelatedtothisoutcomeisthat“Overthenext3years,increaseby15%theoverallscoresofmusicmajorswhotaketheETSinMusic.”ThemusicprogramfacultyaddedanextratheoryclassandcoordinatedTheory-Piano-EarTraining.Also,theinstructormadechangestothecurriculuminwrittentheorytostressfundamentals...ResultsshowthatintheareaofWrittenMusicTheory,the2018scorewasup13.6%froma35.3in2012toascoreof40.1.
2016–17MusicAnnualReport
2017–18MusicAnnualReport
#4
?????3.3.1.5
IE–COMMUNITY/PUBLICSERVICE
51%
However...
2.1InstitutionalMission7.1InstitutionalPlanning
6.1Full-timeFaculty
Page14ofResource
Manual
3
#6
13.1–13.2FINANCIALRESOURCESANDDOCUMENTS
COREREQUIREMENT
2.11.1FINANCIALRESOURCES
44% 7% ≤3%CFOandSACSCOCLiaison
13.1–13.2FINANCIALRESOURCES&DOCUMENTS13.1Theinstitutionhassoundfinancialresourcesandademonstrated,stablefinancialbasetosupportthemissionoftheinstitutionandthescopeofitsprogramsandservices.(Financialresources)[CR]
13.2Thememberinstitutionprovidesthefollowingfinancialstatements:(a) aninstitutionalaudit(orStandardReviewReportissuedinaccordancewith
StatementsonStandardsforAccountingandReviewServicesissuedbytheAICPAforthoseinstitutionsauditedaspartofasystemwideorstatewideaudit)forthemostrecentfiscalyearpreparedbyanindependentcertifiedpublicaccountantand/oranappropriategovernmentalauditingagencyemployingtheappropriateaudit(orStandardReviewReport)guide.
(b) astatementoffinancialpositionofunrestrictednetassets,exclusiveofplantassetsandplant-relateddebt,whichrepresentsthechangeinunrestrictednetassetsattributabletooperationsforthemostrecentyear.
(c) anannualbudgetthatisprecededbysoundplanning,issubjecttosoundfiscalprocedures,andisapprovedbythegoverningboard.
Tips:1. HireanexcellentCFO.2. Beginwith13.2.Explainwhytheevidencepresentedin13.2
demonstratescompliancein13.1.3. Balancedbudgetsandpositiveoperationalcashflowsarenot
enough(13.3).4. Canthebudgetbemaintained?Arefinancialbehaviors
sustainable?5. Manyevaluatorslookforathree-tofive-yeartrendinfinancial
information...(SACSCOCResourceManual)
Tips:
1. Talktoauditorsaheadoftimeinordertomeetdeadlinesforcompliancereport.
2. WorkaheadandreadtheResourceManual.3. AttendfinanceworkshopsattheSACSCOCAnnualMeeting,
SmallCollegeInitiative,etc.4. Lookatthetrainingvideos!
#7
6.1FULL-TIMEFACULTY[CR]
6.2BPROGRAMFACULTY
2.8FACULTY
43% 8% ≤3%AcademicDean,HR,andSACSCOCLiaison
6.1Full-timeFacultyTheinstitutionemploysanadequatenumberoffull-timefacultymemberstosupportthemissionandgoalsoftheinstitution.(Full-timefaculty)[CR]
• Definethevarioustypesoffacultyattheinstitution,suchasthefollowing:
– Full-timeinstructionalfaculty– Full-timeadministrativefaculty– Part-timeinstructors– Researchfaculty
• Describethefull-timefacultyandgivealist(rank,tenurestatus,etc.)
• Definefullythedutiesoffacultyandconnectthedutiestothemission:
• Explainworkloadexpectations(generalandspecialcases).
TeachingAdvising
CommitteeWork
Research
Howdoyouknowyouhavean“Adequatenumber”tocarryouttheduties?
Howcanyouproveit?Ideasinclude:
• IPEDSorothercomparisontools
• IPEDS–StudentFTEtoFull-timeInstructionalFacultycomparedtoPeers(explainthepeergroup)
Howdoyouknowyouhavean“Adequatenumber”tocarryouttheduties?
Howcanyouproveit?
• IPEDSorothercomparisontools• Percentofcoursesorgeneratedhourstaughtby
full-timefaculty
Explain!
Tip:Ifneeded,explainany“low”percentages.Ifyoucannotexplain,thenimmediatelydeterminehowyouwillfixlowpercentagesinthenextterm.Youmayhavetoaddressitinafollow-upreport.
Howdoyouknowyouhavean“Adequatenumber”tocarryouttheduties?
Howcanyouproveit?
• IPEDSorothercomparisontools• Percentofcoursesorgeneratedhourstaughtby
full-timefaculty• StudentSatisfaction(currentoralum)withfaculty
members’duties(teaching,advising,etc.)
StudentSatisfaction–NSSE,In-house,CourseEvaluations,etc.
Teaching?Advising?
Advisingistheresponsibilityoffull-timefaculty.SeniorstudentsparticipatinginNSSEratetheirqualityofinteractionswiththeiradvisorinahighlyfavorableway[13].Duringeachofthepastsixyears,theratingwascomparableorsignificantlyhigherthantheratinggivenatoneormoreofLaGrangeCollege’speercomparisonschools.Onascalefrom1(Poor)to7(Excellent),themeanscorefromseniorstudentswas5.5to6.1onthequestion“Indicatethequalityofinteractionwithyouracademicadvisor.”Themeanscorefromstudentsinfullyonlineprogramsratedthequalityofinteractionaseither6or7onthatsame7-pointscale.
StudentSatisfaction–NSSE,In-house,CourseEvaluations,etc.
Howdoyouknowyouhavean“Adequatenumber”tocarryouttheduties?
Howcanyouproveit?
• IPEDS• Percentofcoursesorgeneratedhourstaughtby
full-timefaculty• StudentSatisfactionwithfacultymembers’duties
(teaching,advising,etc.)• ExplanationsaboutOverloads,NumberofPart-
timeFaculty,Explanationsaboutequitablecommitteework
6.2bProgramFaculty
Foreachofitseducationalprograms,theinstitutionemploysasufficientnumberoffull-timefacultymemberstoensurecurriculumandprogramquality,integrity,andreview.(Programfaculty)
6.2bProgramFaculty• SimilarIntroductionasin6.1,butthenfocuson“majorprograms.”• Usesimilarevidence,suchasNSSE,butbrokendownbyprogram(andexplain).
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• Percentageofcourseswithinthemajortaughtbyfull-timefacultymembers,makingsuretocoveralltypesofprograms.Explainlownumbers!
• Howdoyoudeterminetheneedforadditionalfaculty?
NewProgramProposalFormProposedProgram:BAinHistory
NewFacultyNeeded?
YesNo
NumberofNewFacultyMembersNeeded:1
APCApprovalSignature
VPAAApprovalSignature
So,Billisretiring?Let’sdoaprogramreviewtodetermineifanewfacultymemberis
needed.
1
Otheritemsthataffectthenumberoffull-timefacultymembersneeded?
Accreditationstandards(CACREP,GeorgiaPSC,etc.)CombinedmajorsthatarehousedintwodepartmentsorPrograms
#8
6.3FACULTYAPPOINTMENTANDEVALUATION(INPART)
3.7.2FACULTYEVALUATION
≤3%≤𝟓%𝟑𝟔%AcademicDean,HR,andSACSCOCLiaison
6.3Theinstitutionpublishesandimplementspoliciesregardingtheappointment,employment,andregularevaluationoffacultymembers,regardlessofcontractortenurestatus.(Facultyappointmentandevaluation)
PublishedEvaluationandTenure
Policies
FacultyEvaluationPolicy
DepartmentChairs
AllFaculty
Part-timeFaculty
Other
FacultyMember
DepartmentChair
VPAA
Howdoesitgetapproved? Whatisthechainofcommand?
Whereisitpublished?
HowaredifferenttypesofFacultyevaluated?
Implemented–EvaluationandTenure• Showexamplesofhowfacultyarenotified(email)• Howoftendotheevaluationstakeplace(annually,everyotheryear,etc.)
• Showexamplesofthecompletedevaluation(redacted,ifneeded)– DepartmentChair– ProgramCoordinator– Full-timefacultymember– Part-timefacultymember– OtherAdministrativefacultymembers
OtherQuestionstoConsider• Howdoestheevaluationprocessreflectexpectedworkload(teaching,advising,service,research,committeework,etc.)thatfitswithintheinstitution’smission?
Example:Self-Evaluation» Teaching(60–80%)» Advising(10–30%)» CommitteeWork(10–30%)
#9
3.4.11ACADEMICPROGRAMCOORDINATION
6.2CPROGRAMCOORDINATION
≤3%≤𝟓%𝟑𝟐%AcademicDean
andSACSCOCLiaison
6.2.cForeachofitseducationalprograms,theinstitutionassignsappropriateresponsibilityforprogramcoordination.(Programcoordination)
• Howistheacademicstructuresetup?– MajorsPrograms?– Departments?– Divisions?
• Wholeadseachprogram,department,division,etc.?Includeanorganizationalchart.
• Whatarethe“duties”and“qualifications”oftheseleaders?
FacultyHandbook
2018-19
Howistheleaderchosen?
Dotheleadershavetherightqualifications?
Whereistheinformationpublished? ThisPhotobyUnknownAuthorislicensedunderCCBY-NC-ND
NursingProgramExample
Name of MajorProgram
Coordinator
Academic Degrees and Coursework
Other Qualifications &
CommentsNursing (BS in Nursing)
Dr. Celia Hay Department Chair
PhD in Nursing, Georgia State University, 2005 M.S. in Nursing, Georgia State University, 1995
Chair, Department of Nursing, 2005 – 2018 Professor, Department of Nursing, 1982 – 2018
Nursing (RN to BSN Online Program)
Sandy Blair Master of Science in Adult Health Nursing, Georgia State University, Clinical Nurse Specialist, 2001 Bachelor of Science in Nursing, LaGrange College, 1999
Associate Professor and Coordinator of RN-BSN, LaGrange College, 2015 - Present Professor of Nursing, LaGrange College, 2000 - Present Post-Graduate Certificate/Nursing Education, Georgia College & State University, 2007
MusicalTheatre
Tip:Don’tforgetabout“SpecialPrograms”?
MusicFaculty TheatreFaculty
• Whoisinchargeofcurriculumdevelopmentandhowareothersinvolved?
– Reviewofprogram– Changestoprogram– Textbookselection
#10
???????3.5.4TERMINALDEGREESOFFACULTY
3.5.4Atleast25percentofthedisciplinecoursehoursineachmajoratthebaccalaureatelevelaretaughtbyfacultymembersholdingtheterminaldegree—usuallytheearneddoctorate—inthediscipline,ortheequivalentoftheterminaldegree.
𝟑𝟐%
Questions?
SwarleyNate,withCarolYinDirectorofInstitutionalEffectivenesscyin@lagrange.edu 5
ReferenceLinks
• SACSCOCInstitutionalResources• SACSCOCCommitteeResources• SACSCOCMostCitedStandards
