SACSCOC Writers &

Review Team.

January 20, 2021

MEETING AGENDA

WHAT? Overview & General SACSCOC Info

WHEN? Timelines & Deadlines

WHO? Writers & Review Team

HOW? Documentation Lists and Outlines (Carla) & Writing Guide (Cheryl)

WHERE? Compliance Assist

RESOURCES & SUPPORT

ZOOM POLL

WHAT IS SACSCOC?

• Regional accrediting body recognized by the US Department of Education

• Every ten years, RCC undergoes reaffirmation of accreditation

• RCC was last accredited in 2014 and is preparing for reaffirmation in 2024

• Fifth-Year Interim Report and QEP Enhancement Report submitted at midpoint (2019)

Why is SACSCOC important to RCC?

• Accreditation is voluntary and self-regulatory.

• Provides a framework for continuously improvement.

• Process to explore institutional effectiveness and document that the college is accomplishing its mission.

• Failure to comply with the principles has serious financial consequences…

What does the reaffirmation process include?

• Preparing two comprehensive documents:• Compliance Certification• Quality Enhancement Plan (QEP)

• Review by the Commission on Colleges:• Off-Site Reaffirmation Review• On-Site Reaffirmation Review • Review by the SACSCOC Board of Trustees

Compliance Certification

Narratives that document the college’s case for compliance with each of the Principles of Accreditation

Documentation of compliance*we will include three years of documentation 2019-2020, 2020-2021, 2021-2022

Writers assigned for each principle, but others will be involved in the writing process and document gathering

Compliance is a collective responsibility

Review Team group will be reviewing the narratives/documentation and providing feedback and recommendations to the writers

Mission-Based Evaluation

• Each institution is expected to make its own case about what is “adequate” based on its unique mission.

• Narratives are not simply stating a conclusion, we must make a case for why RCC (with our unique mission) is in compliance.

• Documentation is essential!

SACSCOCReaffirmation

Timeline

RCC ACCREDITATION TIMELINE

2021

Orientation of Leadership Teams December

2023

Compliance Certification Due March 1

Off-Site Peer Review Conducted April

Quality Enhancement Plan Due(Focused Report, if needed) 4-6 weeks in advance of On-site Review

On-Site Peer Review Conducted Sept. – Nov.

2024

Review by the Commission on Colleges June (Summer) meetingWHEN?

RCC Compliance Certification

Timeline• 2020-2021: narrative drafts

and documentation collected

• 2021-2022: edit narratives, add documentation

• December 2022: narratives & documentation ready to go to final review

2021JANUARY 2021

FEBRUARY 2021

MARCH 2021

APRIL 2021

MAY 2021

JUNE 2021

JULY 2021

AUGUST 2021

SEPTEMBER 2021

OCTOBER 2021

NOVEMBER 2021

DECEMBER 2021

2022JANUARY 2022

FEBRUARY 2022

MARCH 2022

APRIL 2022

MAY 2022

JUNE 2022

JULY 2022

AUGUST 2022

SEPTEMBER 2022

OCTOBER 2022

NOVEMBER 2022

DECEMBER 2022 Compliance Certificate FINISHED/SUBMITTED

2020

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Writing Team

Alana BakerAngela Pruitt

Anita ManningBeth Pulliam

Bob LowdermilkCaleb RorrerCarla MooreCarol PerryCeleste Allis

Derick SatterfieldDonata Worrell

Gabe Rumley-SmithGerri Hunt

Gloria MooreGretchen Parrish

Jennifer Cox

Jennifer LesterJosh OsborneJoy ChappellKaren AstutoKendra WiseKim Shireman

Kris BrooksLori FrenchLori Murphy

Mark O. KinlawMary GomezSarah EvansSheila Regan

Tim ParrishVickie Chitwood

WHO?

Carla Moore Jason CollinsBen Crouch

Laura JenningsGabe Rumley-Smith

Donata WorrellAlana BakerWendy WallAngie PruittJennifer CoxKendra Wise

Joy ChappellGloria MooreParker Turpin Caleb Rorrer

Deanna SaffoldCarol Perry

GROUP 1: Faculty &

Academics

GROUP 2: Records &

Student Services

Sarah Evans Tim Parrish

Jennifer LesterNadine Jansen

Rebecca GurleyGROUP 3:

IE, Outcomes, Student

Achievement

GROUP 4:Board,

Governance, Finances, and

Physical Resources

Kendra WiseTBD

QEP

Review Team

Jayce Russell

EDITOR

Cheryl Evans • Gretchen Parrish

GROUP 1: FACULTY/ACADEMICS

6.1 Full-time faculty (Regan) 6.2.a Faculty qualifications (Chappell)6.2.b Program faculty (Regan)6.3.c Program coordination (Regan)6.3 Faculty appointment and evaluation (Chappell) 6.4 Academic freedom (Manning)6.5 Faculty development (Baker)10.1 Academic policies (Allis)10.4 Academic governance (Evans)14.2 Substantive change (Baker/Curriculum Committee Chair)14.3 Comprehensive institutional reviews (Chitwood)14.4 Representation to other agencies (A. Pruitt)14.5 Policy compliance (Kinlaw/G. Parrish)

Sarah Evans

Tim Parrish

Jennifer Lester

Nadine Jansen

Rebecca Gurley

GROUP 2: RECORDS/STUDENT SERVICES

Carla Moore Jason CollinsBen Crouch

Laura JenningsGabe Rumley-

Smith

3.1.a Degree-granting institution (Brooks)

3.1.b Coursework for grades (French/Murphy)

3.1.c Continuous operation (Regan)

9.1 Program content (Regan)

9.2 Program length (Chitwood)

9.4 Institutional credits for an undergraduate degree(C. Moore)

9.5 Institutional credits for a graduate/professional degree (Regan)

9.6 Post-baccalaureate rigor and curriculum (Regan)

9.7 Program requirements (Lester)

10.2 Public information (Hunt)

10.3 Archived information (Hunt)

10.5 Admissions policies and practices (Satterfield)

10.6 Distance and correspondence education(Rumley-Smith)

10.7 Policies for awarding credit (C. Moore)

10.8 Evaluating and awarding academic credit(C. Moore)

10.9 Cooperative academic arrangements(C. Moore)

11.1 Library and learning/information resources (Gomez)

11.2 Library and learning/information staff (Gomez)

11.3 Library and learning/information access (Gomez)

12.1 Student support services (Shireman)

12.2 Student support services staff (Shireman)

12.3 Student rights (Lowdermilk)

12.4 Student complaints (Lowdermilk)

12.5 Student records (C. Moore)

12.6 Student debt (Perry)

14.1 Publication of accreditation status (Hunt)

GROUP 3: IE/OUTCOMES/STUDENT ACHIEVEMENT

7.1 Institutional planning (G. Parrish)

7.2 Quality Enhancement Plan (Wise)

7.3 Administrative effectiveness(Baker/G. Moore, Pulliam)

8.1 Student achievement (Osborne)8.2.a Student outcomes: educational programs

(T. Parrish)8.2.b Student outcomes: general

education (Worrell)

8.2.c Student outcomes: academic and student services (Gomez/Murphy/Cox)

9.3 General education requirements (Astuto)

Donata WorrellAlana BakerWendy WallAngie PruittJennifer CoxKendra Wise

GROUP 4: BOARD/

GOVERNANCE/FINANCES/

PHYSICAL RESOURCES

1.1 Integrity (G. Parrish)2.1 Institutional mission (G. Parrish)4.1 Governing board

characteristics (Kinlaw)4.2.a Mission review (Kinlaw)4.2.b Board/administrative

distinction (Kinlaw)4.2.c CEO evaluation/selection

(Chappell)4.2.d Conflict of interest (Kinlaw)4.2.e Board dismissal (Kinlaw)4.2.f External influence (Kinlaw)4.2.g Board self-evaluation

(Chappell)4.3 Multiple-level governing

structure (Kinlaw)5.1 Chief executive officer (Kinlaw)5.2.a CEO control (Kinlaw)5.2.b Control of intercollegiate

athletics (Kinlaw)5.2.c Control of fund-raising

activities (Kinlaw)

5.3 Institution-related entities (Kinlaw)

5.4 Qualified administrative/academic officers (Chappell)

5.5 Personnel appointment and evaluation (Chappell)

13.1 Financial resources (Woodruff)13.2 Financial documents

(G. Moore)13.3 Financial

responsibility (Woodruff)13.4 Control of finances (Woodruff)13.5 Control of sponsored

research/external funds(G. Moore)

13.6 Federal and state responsibilities (Perry)

13.7 Physical resources (Rorrer)13.8 Institutional

environment (Rorrer)

Joy ChappellGloria MooreParker Turpin Caleb Rorrer

Deanna SaffoldCarol Perry

2020-2021 PLAN

Documentation Lists & Outlines

Narrative Drafts (with evidence files)

January 2021 – March 2021 March 2021 – July 2021

HOW?

PHASE 1 PHASE 2

PHASE 1: Documentation List & Outline

Documentation List Outline

• No template • Organize the narrative• Identify key topics of discussion

Phase 2: SACSCOC Narratives

Standard

Our judgement of compliance Linked

evidence

Our response (case for compliance)

SACSCOC Narratives

Summary of compliance

List of linked evidence files

DOCUMENTATION LIST Standard Number Enter standard number (e.g. 8.2a) Standard Enter standard description

Writer Enter your name

Item # Narrative Link Text Update

Needed Source & Location of Source (i.e. document, publication, website)

Page Number(s) (if applicable)

Example - Website Combined Course Library (CCL) ☐ www.nccommunitycolleges.edu/academic-programs/combined-

course-library

Example - Catalog Catalog Course Descriptions ☐ 2021 - 2022 RCC Catalog and Student Handbook 171-240

Example - Document information packet ☐ NSO Information Packet

1 ☐

2 ☐

3 ☐

4 ☐

5 ☐

6 ☐

7 ☐

Terminology

Item # Documentation/evidence should be listed in sequential order. The number represents the order it appears in the narrative.

Narrative Link TextWords in the narrative which should link to the documentation/evidence

Terminology

Update Needed Check if this document/piece of evidence will be updated/revised and the newest version has not been provided

Terminology

Source and Location of SourceIdentify the source and location (if online)

Page Number(s) if applicableProvide the page numbers specific to your evidence if part of a larger document

Item Number & Narrative Link Text

RCC Published Item

Item Number & Narrative Link Text

Website

Section from online doc

Highlighting

Highlighting

Instructions

Instructions

Instructions

Website Documentation

Documentation List/Numbering

Compliance Assist

**Access Compliance Assist through the MyRCC Login page**

WHERE?

Compliance Assist cont…

Compliance Assist

• Each principle has its own section

• Shared with writer(s) and review team

• Upload files and folders• Have evidence? Upload!

• List notes and status information

Resources & SupportResource Binder WorkshopsOneDrive Materials

SACSCOC Resource Binder (printed and digital)

• General Resources – RCC• General Resources – SACSCOC• Writing Support• Standard-Specific Information• QEP

Resource Highlights

Analyzing a Case for

Compliance

Resource Highlights

Top 10 Most Frequently

Cited Principles

Resource Highlights.

Appendix A: Chart of Standards (Resource Manual)

• Column 6: Standards that will be reviewed on-site (regardless of off-site findings)

• Column 7: Standards that require a published institutional policy or procedure

SACSCOC Workshops• Intro to SACSCOC• QEP• Assessment• Writing Dos and Don’ts • Reviewer’s Reflections • Group 4 Documentation Session

ONEDRIVE RESOURCES

SACSCOC Resources & PresentationsOneDrive File

Don’t know?

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QUESTIONS?