Saber Guild Costume Standards: A Closer Look Updated 4/6/2017 *Updates are in bolded italics*

*The wear out date for updates to costumes for this version is September 15, 2017*

TABLE OF CONTENTS

TABLE OF CONTENTS 1

INTRODUCTION 2

ONE-TIME USE CHARACTERS, 3-COLOR RULE, AND PANTONES 3

FABRICS 9

TUNICS 10

TABARDS 11

OBI 12

POUCHES 13

PANTS 16

LEGGINGS, SKIRTS, AND BOOTS 17

BELTS, HERALDRY AND LIGHTSABERS 21

ARM WRAPS, BRACERS, AND GLOVES 22

CLOAKS, ARMOR, AND MASKS 23

MAKE-UP, WIGS, AND ALIEN FEATURES, 24

JEWELRY, STAR WARS REFERENCES AND TROOPING-ONLY COSTUMES 25

LCC PROCEDURES 26

COSTUME UPGRADE PROCEDURES 30

APPEALS 31

Saber Guild Costume Standards: A Closer Look Updated 4/6/2017 *Updates are in bolded italics*

*The wear out date for updates to costumes for this version is September 15, 2017*

As an organization, we have been pushing for higher standards in our caliber of costumes. Our Global Costume Consulars (GCCs) are continuing to look in greater detail at the costumes being submitted. We have added additional clarification and guidance to this living document.

Schedule for Implementation of Updated Standards: Major revisions to the standards will happen annually. Minor changes will occur on an as needed basis. Minor changes consist of clarifying conditions that may be met throughout the year that are needed to clarify the language of these standards. The following schedule will be followed when releasing major updates to the costume standards:

1. Major changes for costuming standards will be compiled from January 1st – January 15th everyyear.

2. The compiled release should be drafted by January 31st and presented to Local Directors byFebruary 1st.

3. Local Directors (LD) and Local Costume Consulars (LCC) will have until February 15th to askquestions and provide feedback.

4. Feedback will be considered and any revisions will be shared by the last day in February (28th

or 29th).5. March 1st a PDF will be posted on the Saber Guild Command page, shared on the forums, and a

copy provided to the LCCs in their Facebook Chat Room.6. The final release will then have a wear out date of July 1st of each year. This is the date where

costumes must be brought up to standards. There will be no grandfathering of costumes thatdo not meet the standards by the wear out date provided in the standards.

Please remember that we cannot describe every detail that is involved in making a costume look approvable. The GCCs have the right to reject a costume based on other factors than what is written. As an example, we don’t explicitly state your costume cannot be made of earth tone Wookiee fur, but a Wookiee fur Jedi costume would likely not be accepted… and is just cruel.

Allowable Characters: Approvable characters for Saber Guild must be consistent saber wielding characters, such as Jedi, Sith,

Imperial Knights, or other consistent saber wielding characters. Rebel or Resistance pilots, Imperial or First Order officers, clone troopers or stormtroopers, or Mandalorian characters who do not wield lightsabers will not be approved as costumes for Saber Guild. Characters that have a onetime appearance wielding a saber will not be considered for approval (i.e., Hoth Han Solo, New Marvel Leia, etc.).

One-time Use Characters: One-time show characters may be approved on a case by case basis. Procedures for one-time show characters are in the process of being developed, however, these characters must be consistent saber wielding characters to be approved for Saber Guild membership, characters, and/or performances. If in a one-time show a temple wishes to use another type of Star Wars character, that character must be up to the costume standards of other LFL groups (i.e., use of a Mando that is in the Mando Mercs, use of a droid from the Droid builders, use of Mon Motha from the Rebel Legion). The GCC team will only approve consistent saber-wielding characters for one-time use.

3-Color Rule: The under tunic, outer tunic or surcoat, obi, and tabards should not consist of more than three colors. Only one non-earth tone color (green, blue, purple, etc) may be used in a costume. For example, if you are using a dark blue for your tabards, you cannot use turquoise for the under tunic. Pants, boots and belt are not considered part of the 3-Color Rule. The color of trim, embroidery, beading, or inking does not count towards the 3-Color Rule, if it remains a highlight and not the major color of the tabards/tunic/under tunic. There can only be one color of trim to be used in a costume. (If red trim is used on a Sith tunic then only that same red trim can be used on the remaining pieces of the costume.)

Pantones: We have created a pantone document of a spectrum of colors that encompass the approvable colors and the alternative colors that are approvable for Sith and Jedi. The Global Council has eliminated “Alternative Color” outer tunics for Jedi. Only earth tones and shades of those earth tones are continued to be approvable. Those costumes that are not within the approvable standards/color must be updated by the wear out date outlined in this document. Costumes that do not meet this standard will not be allowed for use after that date and this is to be enforced by the LCC and the Local Directors of each Temple. This date was chosen so that the membership would have a total of six months since the presentation of the pantones of acceptable colors that were adopted in December 2016. The pantones can be referenced below:

Example of Approvable a Costume: Brown outer tunic with dark green under tunic and tabard/obi combination.

Fabrics: We are also asking our members to push for higher quality fabrics when it comes to their costumes. To closely match the costumes used in the movies costumes should be made from fabrics that are textured and have some weight. There are no flat Jedi costumes in the Clone Wars era. The tunics are full, textured and have depth. Below is a list with some links to approvable fabrics. Key words to look for: woven, basket-weave, textured, rustic, and ribbed. We will expand further on this list as time goes on. Also, there are suggestions on what part of the costume to use them on, but it’s not a hard and fast rule. Mid to heavyweight linens: hopsack or rustic linen, with not too open a weave Drapery fabric: lightweight upholstery fabric with a natural fiber look Silk noile Canvas: We have found that the very lightweight canvas sold for canvas tarps when washed makes great outer tunic fabric Muslin: unbleached and rough. When dyed looks great. Tunic & Tabard Fabric Hopsack linen: Found at JoAnne’s Raw silk: tends to be expensive; black can only be used for Sith

Hemp canvas: Note: Heavy. Probably best for tabards only. Linen / Rayon Blend (Linen-look): 55 linen/45 Rayon blend; most common and found at JoAnn's Osnaburg: Found at Joanne’s Micro-fiber suede Cotton blend suiting fabric: With texture and NOT poly-blend Silk tussah: What the costumes were made from in the prequels Suggested for Tunic Only (due to weight of fabric) Links Unbleached muslin Unbleached muslin: Found at Joanne’s Hemp muslin Suggested for Tabard Only: Leather or leather-like material. If leather tabards are used then the obi should match the outer or under tunic in fabric. Suggested for Tabard and Obi Only: Suede or faux suede Fabrics that have been rejected!!! Be sure to get prior approval before using any of these materials!!! Satin or sateen Broadcloth Quilter’s cotton Shine/sheen: Hold it up to the light in the store and if you get a reflection put it back. Velvet or velveteen Vinyl: Except leather-like material for belt/pouches/tabards Taffeta Flannel/combed cotton Tunics: Make sure the outer tunic falls at a minimum to your mid-thigh – it can be longer. Full length tunics should not drag on the floor and should be hemmed so that they do not present a tripping hazard. Tunic should not appear to pull too tight on either side, and there should not be creases in the front or back of the fabric due to pulling. The bottom of the “V” where the front of the tabard crosses over should not fall past the middle of the chest. Sleeves should not be past the knuckles when arms are resting naturally by the sides. As always, tunics should be tailor made to fit your body type. Tunics should be worn with the opening so that the opening is left over right. Outer tunics may have hood. The hood should have the same appearance as a hood on a cloak/robe. Full length sleeves must reach past the wrist but not exceed the first knuckle in the hand. Three-quarter length sleeves may be allowed if used with appropriate arm wraps or leather bracers. Sleeve seams should be on the underside of the arm. Under tunics / Dickies: Should make it appear as though an entire under tunic is being worn and should be long and wide enough and skin on the chest does not show. Once again, no visible t-shirts.

Tabards: The tabard in the front should hang down at least to the hem of the tunic but can hang down to 2-3” past the tunic hem in a standard-length tunic (i.e. lower thigh length). Tabards should be worn vertically and not cross to an "X” or have the “V” meet above the obi on either the front or the back of the member. For long tunics (reaching to upper knee or beyond) the tabards can be 2-3” longer than the tunic, if desired, but must not present a tripping hazard. The tabard should end at the obi in the rear or end at either the tunic length or 2-3” past the tunic hem in the tunic rear. Vest style tabards may extend beyond the 2-3 inches of the hem of the tunic. Tabards should be attached with velcro, snaps or button stitch to the outer tunic. This will prevent the tabards from falling off the shoulder during a performance. Tabards should be made of the same fabric as that of either the costume's obi, tunic, or under tunic. The obi and tabards should complement the rest of the costume in aesthetic and color. Designs on fabric should look like a Star Wars Universe design and should only be used for the tabard/obi in most cases. If you create your own designs on fabric, make sure your lines are super neat. Please supply the consulars with reference when adding design to your fabric. Jedi designs for stitching, embroidery, or beading should not be gaudy or flashy to show expense. Jedi costumes are modest and humble and are not traditionally extravagant (no bedazzling). Embroidery, beading, or inking may be used to add details to the tabards. These designs must have a pre-approval through the GCCs before construction. The design must fit into the Star Wars universe. Designs must not look gothic or medieval in design. Designs must not contain a floral pattern. No heraldry markings are permitted (i.e., Sith Sun, Jedi symbol, Imperial Cog, First Order Black Sun, or any animals). Example: Embroidered red aurebesh writing (must not be profane) on a Sith black tabard. The width of the tabard is ideally from collarbone to just beyond the shoulder. Examples of proper tabards:

The vest with attached tabards is also acceptable so long as you have a tabard hanging down the right and the left side on front. Example of vest style tabards:

Obi: A classic standard is for an obi to rise approximately 1.5 inches above and below the belt. This allows for any natural crinkling that may occur on the obi to take place without it bunching around the belt. Exceptions to this rule would be if your obi is wider due to trim, but regardless the inner part of that obi should still allow for 1.5 inches above and below the belt. Example of a proper Obi:

Obi’s should not be attached with pins and they should be made of the same fabric as that of the costume's tabards, tunic, or under tunic. The obi and tabards should complement the rest of the costume in aesthetic and color. Velcro or tie closures are acceptable; however, such closures should not have those materials visible. Tip for sagging Obis: Using duck cloth on the inside of the obi will give it a little more stiffness. Pouches: Pouches should be formed and made of thicker leather. Resin pouches may be accepted if they are constructed to appear as leather or leather-like and have a secure method of attachment to avoid safety issues (i.e., durable situated clips so that they are secured to the belt at a proper height). Foam, canvas, or other materials will not be approved. Pouches with plastic clips, elastic sides, ren-faire style lacing, or spaces in the corners will not be approved. Pouches should not look earth bound or from another genre (medieval or Ren Faire types). Snaps or other metallic closures should be subdued by painting the metallic feature. Phone pouches, Swiss Army pouches, or flat ren-faire pouches will not be accepted. Extra large pouches can not only look awkward, but can be obstructions for choreography, and therefore will not be approved. No black leather on Jedi pouches and no brown leather on Sith pouches. Approvable Pouches:

Civilized Galactic Gear - These are examples of high quality leather pouches.

Nyghtcraft Leather

Legendary Costume Works *Note* metallic snap should be subdued.

Pouches that would get rejected

These pouches are flat and “Ren Faire Like” and are not approved for use.

While not flat, these two examples are poorly constructed or are made from poorly constructed

materials and will not be approved. Furthermore, the set on the right does not appear leather

or leather-like and has an unnatural seam that ruins its aesthetic.

This cell phone pouch is an example of a pouch that is not approvable. Also pouches with open

spaces in the corners such as these are not allowable.

Handcuff pouches can look too earthbound and embossing is not approved for use.

If you are going to look for handcuff pouches, try to find a more generic version. Metallic snaps

should be subdued with paint. The above two handcuff pouches would be approved.

Pants: Trousers and pants should not have visible pockets or tool pouches/holders. Trousers should sit at the waist (so any pockets present are not visible), and be of a relaxed fit. They should not blouse out excessively over the tops of the boots when tucked in. Denim is not an acceptable material for pants except for canon characters, where applicable.

Leggings: To wear leggings your tunic or your skirt should fall to at least 2 inches above your knees. Leggings must be of opaque fabric, of high quality, and not see through whatsoever, including where the fabric stretches over the knees. Under Armor or athletic pants with a shiny finish are not an acceptable choice for leggings. Leggings should not have any visible logos or patterns. Skirts: Skirts should be mid calf length or longer. Skirts should not drag on the floor, as this presents a tripping hazard. Skirts should sit at the waist, and waistline should be covered by the obi. Miniskirts, “hot pants”, or short shorts are not permitted. Skirts should be made of similar materials as that of the rest of the costume. Denim is not an acceptable material for skirts. Boots: Boots should not have visible laces, logos, embossments, or fringes. Boots with more than three buckles will not be approved. For safety during performances, boots with more than a two-inch heel will not be approved. Zippers and zipper-pulls should be the same color as the boot. If they are visible they should be subdued with paint to make the zipper less visible. Zippers are only approvable on the inner side and the back of the boot. If you go with straps and shin spats, they must be the same color of brown as the boot AND the same material as the boot. They must be tight to your leg so that they aren't flapping about. Reference Anakin Skywalker's shin spats from Episode II. Spats can be secured with Velcro and should not be seen or can be attached to the boots with adhesive. Spats should not be used on half-calf boots to attempt to make them appear to be regulation height unless the design makes it impossible to tell they are spats. Boots should not be so wide in the calf that they slouch. Boots need to rise to at least your mid calf, but we recommend taller boots. Fold over boots like Mace Windu and Ki Adi Mundi may be acceptable as long as the cuff is even across the boot. Boots can also rise to the knee like Anakin in Episode II. Basic buckles are acceptable, but altering the buckle to a side clip or making a leather keeper (like Obi Wan) is recommended.

Examples of Acceptable Boots

Maul boots like these are technically approvable, but we recommend having your LCC reach out

to the consular before buying a pair. Major notes with Maul boots is that they need to still reach

your mid calf and any reflective material needs to be covered/painted.

Examples of Non-Approvable Boots

These boots are tall enough, but they are too thin of leather and bunch up.

These boots have a fold that are not even. These are pirate boots and not Sith or Jedi boots in the style

of Ki-Adi Mundi or Mace Windu.

These boots have acceptable straps, but only go to the lower aspect of most calves.

While this style of strap is acceptable on the picture on the left, in excess it can make for a goth look.

Also, the lifts are unsafe for choreography.

Belts: For OT style belts please make sure the width of the belt is at least 2” wide. The belt should be made specifically to your size so no hole punches in the leather can be seen. When taking submission photos, your belt should rest over your navel (umbilicus). Do not place it so it sags below your abdomen. Belts also should not sag on one side. If this is happening in pictures, then it is likely happening in person. Belts should be able to support a lightsaber without pulling it down. Most common offenders are the cheaper vinyl belts you can buy online. Heraldry: As a rule, heraldry markings are not permitted (Sith Sun, Jedi symbol, Imperial Cog, First Order Black Sun, or any animals). There are specific exceptions to this general rule outlined in this document (lightsabers and specific armor styles). All other symbols, if they are not an instantly recognizable Star Wars symbols, such as the Jedi Logo, Imperial Cog, Sith Symbol etc., should be cleared with the GCCs and will be approved on a case by case basis by the GCCs. Lightsabers: Ultrasabers, Vader's Vault, Saber Forge, Makoto, Genesis Custom Sabers are all examples of approvable brands of combat lightsaber. Kyberlight , Force FX, Master Replica, are not approvable brands of combat lightsaber. Their construction is not that of a durable make and therefore not approved as a combat lightsaber for Saber Guild. Conversion kits may be used to make these sabers combat ready but that will need to be demonstrated and/or certified by the Local Director and LCC at the time of submission. Silver/White are no longer permitted for Jedi and should be used only for canon characters that wield them (Ahsoka, Imperial Knights). Red and Blood Orange are the only colors approved for Sith unless a canon character wields another color (Revan). Additional details such as leather or cloth wraps, o-rings, may be added to the saber if it keeps the Star Wars universe aesthetic. Lightsabers may have specific universe markings on them (Sith Sun, Jedi

symbol, Imperial cog, animals are not permitted). All other symbols, if they are not an instantly recognizable Star Wars symbols, such as the Jedi Logo, Imperial Cog, Sith Symbol etc., should be cleared with the GCCs and will be approved on a case by case basis by the GCCs. Arm Wraps: Arm wraps may be worn with a tunic that has three-quarter sleeves. The wraps should be made of the list of approvable materials above. No under armor or athletic elastic material will be allowed. The wraps must be secured so as to not come undone during a performance. Velcro or other method of securing the wraps should be used. The method should be shown in a separate submission photo. The color of the wraps should be complementary to the rest of the costume. Bracers: Bracers cannot have any laces or buck ties. The bracer must encompass the entire forearm with no visible gap. Bracers can be closed by snaps (must be subdued) or industrial Velcro. The closure must be hidden on the inner forearm. No etching or designs other than basic lines or borders will be permitted. Gloves: Traditional gloves must be made from leather or leather-like material. No rubber gloves, suede gloves, silk or silk-like gloves, motocross gloves, or work-out gloves may be utilized. Gloves should have no logos visible. Sith gloves should be black. Alternate Sith colors (red, grey) may be used if they complement the costume. Jedi gloves should be brown. Alternate earth tone colors (dark greens) may be used if they complement the costume. Gloves should not be baggy, should have be fitted to the member's hand without excess material, and should not impede wielding of the saber. If it is determined that you cannot safely perform in your gloves, you may be requested to provide a video of a demonstration of your ability to wield a saber wearing your gloves or hand wear. *Exception* Fingerless or fingered armlets are sometimes used instead of wraps. These are made from material and fall into the bracer/armlet/fingerless glove category. These are approvable in appropriate colors that must match the costume aesthetic and materials. If these are used they should be further tailored to ensure proper fit and avoid a baggy look.

Cloaks/Robes: Cloaks should brush the ground. As per all classic saber battles, we recommend de-cloaking prior to any stage combat for safety reasons. Sleeves of the tunic should not show below the sleeve of the cloak when arms are hanging naturally by the sides. Hood should be large, and should sit in folds on either shoulder. Hoods should not have a pointed top and should not look as though they came out of Assassin’s Creed. Cloaks/robes should be voluminous, but should not be so large that the applicant gets “lost” in it. Ponchos, witch's cloaks/robes, vampire cloaks, or bath robes are not approvable. Examples of Approvable Cloaks/Robes:

Example of Not Approvable Cloaks/Robes:

Armor/Masks: Armor should be recognizably Star Wars themed. Overall best approvable options would be vacuum formed ABS, like that of 501st approved Stormtrooper and Clonetrooper armor. Also, acceptable materials would be sintra or styrene plastics, which are able to be cut and shaped by heat, cast resin and fiberglass armor. Worbla is a thermoplastic, which is easily shaped with a heat gun. While Worbla is approvable, it can warp in the heat. It may not be advisable in certain regions due to climates,

temperatures and seasonal changes. For somewhat inexpensive armor, foam can be used, however, it must be coated in a manner which makes it appear as if it is one of the listed solid materials. It is acceptable to make uncoated foam armor for flexibility and durability for performances. However, for trooping, one of the other methods or coated versions must be used. Quality should be up to the standards of the other official Star Wars costuming clubs and resemble movie quality. Masks that cover only half the head, should be worn with a black balaclava and be used in conjunction with a hood. Airsoft masks are not an acceptable mask to be used in your Star Wars Costume. Clone Wars armor and Sith Inquisitor armor are exceptions to the general heraldry rule. The Jedi logo and Imperial Cog, respectively, are approved for use on these armor pieces. All other symbols if they are not an instantly recognizable Star Wars symbol such as the Jedi Logo, Imperial Cog, Sith Symbol etc should be cleared with the GCCs and will be approved on a case by case basis by the GCCs. Example: This mask is not approvable.

GCCs may ask for a video of a demonstration of your ability to move and perform within your armor/mask. If it is determined that you cannot safely perform in your mask/armor, you may be requested to alter the armor/mask for safety concerns. Armor and Masks that are determined not to be safe for choreography may be designated as “Trooping only” accessories to the costume. Makeup/Wig/Alien features: Any facial tattoos or other makeup designs must be done using high quality stage makeup. Any wigs need to be high quality and should be in color scheme with the costume. Any prosthetics horns/tails/etc. should be from existing races in Star Wars canon or Legends. Cross breeds (half human, half alien) are not allowed unless explicitly depicted in an official SW source (see Appropriate Sources below). Also remember - you need to be able to fight in it. Lekku and Togruta head pieces must be made from latex or silicone. Fabric and vinyl headpieces are not permitted and will take away from the quality of your costume. Zabrak horns must be evenly spaced on the head, and painted to appear bone-like. They must be adhered to the head securely using appropriate stage adhesive to avoid slipping.

Jewelry: Recommend removal of all rings for safety concerns during performance for member safety. An injury to the finger can cause swelling and force medical attention to remove the ring. Necklaces are not to be used in a traditional costume. Necklaces can be distracting, swing dangerously, and are generally not found in the Star Wars universe in traditional Jedi/Sith costumes. Alien headpiece jewelry can be used for canon characters (i.e., Clone Wars Ahsoka headpiece jewelry).

Star War References: When stepping away from the traditional Jedi/Sith please reference your concepts with sourced Star Wars materials. We would like three pictures sent with your submission. Acceptable Sources Top Tier: Movies, TV series (Clone Wars/Rebels) Lesser Tiers: Comic books, Video game face characters Not Acceptable Sources Customized videogame characters (SWTOR), Deviant art/fan art. Notes on Canon Characters: Canon characters are approvable and have their own specific guidelines. They should be considered for trooping only unless a show/performance can incorporate their presence logically and thematically. Notes on Trooping-Only Costumes: A costume may be designated as a Trooping-Only Costume. This restriction can be put into place by the GCCs, Membership Director, or Global Council based on several safety factors: - Costume is determined to be restrictive in movement - Costume is determined to have limited vision - Costume is determined to have a hindrance to safely wield a saber

LCC Procedures:

As Saber Guild Global Costuming Consulars (GCCs), we endeavor to ensure the quality of Saber Guild

costumes and that the costume standards are met, upheld, and modified. Saber Guild has been growing

quickly. To assist in facilitating this growth, the GCCs of Saber Guild are clarifying the procedures for

costume submissions as a standard to be followed.

Before an applicant submits their costume, they should have discussed their costume designs with their

Local Costume Consular (LCC), Local Director (LD), and Assistant Local Director (ALD) to verify that they

are in accordance with our costume standards (colors/fabrics/styles). If the costume fits within our

standards, then the applicant may create/purchase the costume. If the costume is outside our

traditional standards, then the design must be sent to the GCCs for a consultation on the design. Once

the design is approved, construction can commence.

Once all components of the costume are ready, the member writes up the application, the LCC/LD/ALD

takes the photos, and then submits the application to the appropriate Temple Costume Submission

Thread. If the costume is a canon (or "face") character, do not wear any non-canon accessories or add-

ons that do not apply to your canon costume. LCCs are responsible for submitting costumes to the GCCs

for consideration and approval.

LCCs must ensure that costumes are photographed in a performance ready condition (e.g. all

components present, acceptable colors and fabrics, ironed) and attached to the submission. The photo

area should be well lit, but avoid direct sunlight. If inside, ensure it is well-lit. Avoid having the member

under partial or inconsistent shade/shadows. Don’t let the lightsaber or any ambient lighting do all the

work. The GCCs need to be able to see all details. Photos should be taken in hi resolution (between 5-8

megapixels in quality – higher is fine if your camera’s default megapixel setting is greater than 8) to

ensure the ability for GCCs to zoom in to see details. Preferably with a digital camera as opposed to a

mobile device. A digital camera will have better light gathering and a higher quality lens. Submissions

with poor resolution photos will be returned to the LCC or temple representative.

Only submit pictures of the member alone against a plain background (a blank wall, hang a sheet, or use

a green screen). Ensure that the photos are all full body shots at the member's chest level, with at least

75% body-to-background ratio to maximize resolution. Please do not crop photos you have already

taken for the belt, boot, or any photo needed for a specific part of your costume; take a separate close-

up photo for each. Photos of any armor, helmet, or mask should have photos taken with these items,

both, on and off (if applicable).

To assist the GCCs with efficiently evaluating the many submissions from across our organization, there

is a need for uniformity in the costume submissions. Each costume submission, whether it is a "first time

submission", current member, costume upgrade, or Saber Guild leadership, will follow the outlined

process and contain the information included below:

1. SUBJECT LINES:

Each submission will have one of the following three subject lines listed below based on the submission

category:

a.) For a NEW MEMBER SUBMISSION, the Subject Line should be completed as:

MM/DD/YYYY||NEW APPLICATION [Username: Forum User Name] Request to Join

Saber Guild as "Character Name" [Sith/Jedi]: PENDING

b.) For an EXISTING MEMBER requesting an additional costume, the Subject Line should be

completed as:

MM/DD/YYYY [Username: Forum User Name] Requests approval for additional

costume for "character name" [SG-XXX]" [Sith/Jedi]: PENDING

c.) For COSTUME UPGRADES/species changes/etc, the Subject Line should be completed as:

MM/DD/YYYY [Username: Forum User name] Requests approval for upgrades &

changes to "Character Name" [SG-XXX}]" [Sith/Jedi]: PENDING

Once a submission is approved, the word "Pending" will be changed to "APPROVED", the date of

approval and have the Members' SG-# after that (so "APPROVED 02/16/2017 SG-###"), then submission

will be sent to the Temples' archives.

2. APPLICATION DATA:

Each submission must include the following information on the member's application:

a.) LCC Email

b.) Temple Name

c.) Applicant Name and Date of Birth (if required, email a copy of the age waiver to

saberguildcostumingconsular@gmail.com)

d.) Forum User Name

e.) Member's Full Real Name

f.) Applicant Email

g.) Location (Member's City, State)

h.) Character's Affiliation (Jedi or Sith)

i.) Character Name

j.) Character Bio (Each submission must include their character's biographical information. It

does not need to be elaborate. Just a few sentences of background information (planet, race,

era, etc.) will suffice. If this is a member's first costume or their tenth costume submitted for

review, the Bio is required to be included).

3. COLOR LOG:

Each submission will have the following costume information:

a.) Outer Tunic Color

b.) Under Tunic Color

c.) Tabard Color

d.) Obi/Sash

e.) Belt Color

f.) Pouch Color

g.) Trousers/Skirt:

h.) Gloves

i.) Boots

j.) Cloak

k.) Armor

l.) Lightsaber Brand and Model

m.) Blade Color

4. PHOTOS:

Photos may be inserted using "Insert image" or insert link" under each heading as listed below using a

free photo sharing site, such as Photobucket or Imgur. Photos need to be inserted under each subject

heading (as listed below):

a.) Action Shot (This is the photo used for the website. The costume should be presented in a

way that highlights the costume)

b.) Front (both arms out to the side pointing down at a 45-degree angle)

c.) Back (both arms out to the side pointing down at a 45-degree angle)

d.) Left side (both arms straight out at the shoulders so not to block view of the belt)

e.) Right side (both arms straight out at the shoulders so not to block view of the belt)

f.) Boots (two shots that show all sides of the boots - one boot front and second boot side; then

shoot from behind - one boot back and second boot side).

g.) Belt (laid out neatly on the floor with all accessories attached in the appropriate areas or

close-up on body that captures all pieces).

Belt accessories should include:

i. Covertech clip or another approved saber clip

ii. Food capsules minimum of four for Jedi

iii. Pouches minimum of one; two is preferred

iv. Belt Keeper must be straight and laid flat against the belt

v. If the belt has an inner belt, that belt must not droop and must remain centered on

the belt (recommend securing the inner belt to the larger portion of the belt to prevent

drooping).

h.) Lightsaber (Lit and laid down on its switch/kill key side up).

Additional Shots:

i.) Cloaks (4 shots are required; 2 with hood front and back, with both arms out to the side

pointing down at a 45-degree angle; 2 with hood up front and back).

j.) Armor and Masks: (4 shots required - front, left, right, and back with armor/ mask on. NOTE:

Not all armor can/will be judged as safe for use in lightsaber choreography. Video of the

applicant proving that there will be no encumbrances to ability *may* be required in these

cases).

k.) Makeup and Prosthetics: Close-up photos must be sent of the costume makeup to fairly

judge the quality, material, shading, and texture. Additional comments may be made by the

applicant about the makeup/prosthetics in the "additional comments" area.

l.) Reference Photos: In the case where the costume is a unique design, inspired by a character,

or a cannon character, reference pictures should be submitted to reference your design.

5. GENERAL APPEARANCE:

As a LucasFilm Limited (LFL)/Disney preferred organization who has done, do, and shall continue to do

much in the way of creating millions of smiles through charitable work, we must all do our best to

present ourselves in a professional manner. The costume submission is the applicant's first step into our

organization. We endeavor to uphold the standards entrusted to us by LFL. This submission should be

treated as a portfolio showcasing the applicant's hard work. Therefore, the costume photos should

reflect the quality of its components, construction, and appearance. We consider the costume

submissions as a representation of how the applicants will be appearing on behalf of Disney/LFL and

Saber Guild. A disheveled, unkempt appearance is not what should be presented within the submission

photos. Additionally, it may hinder the GCs' ability to judge the costume fairly. To avoid applicant

disappointment and LCC frustrations, we suggest the following "pre-photo guide":

a.) Ensure the costume is clean.

b.) Iron the costume.

c.) Prepare the photo area. Pictures should be on a background. Ensure there is good lighting

and minimal shadowing. Do not photograph outside.

d.) Do not let the applicant dress alone. Assist in the placement of the obi, tabards, belt (and

accessories), and pant/trousers at the boot.

e.) Shoot the photos in accordance with the guidelines above.

f.) LCCs review photos with the member before submitting to ensure that the applicant's

costume meets all standards and the costume is represented accurately. We recommend

reviewing the photos before concluding the photo session to identify any photos that may not

be of quality or have wardrobe malfunctions.

6. ADDITIONAL GUIDANCE FOR SUBMISSIONS:

Effective on March 4, 2017, we will be implementing a "30 day, start-to-finish" submission process. Once

we receive a submission, the initial review will be completed within 10 calendar days. At that time, the

costume will either be approved or an email request to the LCC and member will be issued for clarifying

information and/or photos. The email the member and LCC will receive will have a due date with the

remainder of the 30 calendar days from the date of submission. The LCC will have to resubmit the

required corrected information and/or photos on the submission thread by the due date. If the

information is not provided by the due date within the email, the submission will be denied. A denial

email will be sent to the member and the LCC and the thread will be archived. A complete re-submittal

will be required for future consideration. We anticipate that this will alleviate the back log of costume

submissions and make this process consistent and efficient.

Notes On Submissions:

**Turnaround time for submissions (Official Standard)** Once your LCC posts your costume, you should expect an initial response within 10 days. Additionally, if you are attempting to get a costume approved for an upcoming show, the earliest you can submit that costume is one month before the show date. This should allow for enough time for you to address any minor corrections and give the GCCs enough time to make your deadline. Additional submission guidelines are available to the LCCs on the forum under Official Member Submissions in the Topics section. Also, as a standard rule, if you have had your costume denied for specific reasons and in your re-submission, you have fixed all the notes that were given to you, you are to be judged on those corrections only. A second denial cannot be based on something you were not asked to fix in the first submission (i.e. if you were asked to fix your obi in your original, you cannot be denied approval based off anything but the obi). Ensure your costume is presented with all components present and in show-ready appearance in any re-shoots (i.e., ironed, all food capsules present, saber clip, etc). This does NOT apply if your second submission is wrinkled, missing parts of the costume or the costume is worn incorrectly. This also does NOT apply if your original submission had poor quality photos (low res, blurry, or bad lighting) or your costume was worn in a way that hid the imperfections. Costume Upgrade Procedures: Some parts of the costume do not need to be submitted to the Global Costume Consulars. Changes that

can be approved locally are:

a. Addition of basic makeup.

b. Any combination of the below that equals 25% or under.

Boots: 10%

Belt: 10%

Obi: 10%

Tabards: 15%

Pants: 5%

Tunic: 30%

Undertunic: 5%

Cloak: 15%

Saber: 5%

Makeup: 15%

Prosthetics (montrals, leeku, species-based masks, horns): 30%

Gloves: 5%

Accessories (i.e. electronics, greebles, bracers/gauntlets): 10%

Mask: 30%

Pouch(es): 5% each

Armor (excluding bracers/gauntlets): 30%

c. If any portion of your soft pieces is changed to an “alternative” color, you must resubmit.

For clarity, all tunic changes must be resubmitted. Any additions of prosthetics, combinations of

prosthetics and makeup, and masks must be resubmitted. Addition of armor must be resubmitted.

Once updates are made, further changes cannot be made within six months. If further changes are

desired before six months is up, they must be submitted to the Global Costuming Consulars. This does

not apply to costume repairs, such as fixing rips and tears.

If Global Costume Consulars, the Membership Director, or the Global Council see a change that a Local

Director/LCC has approved and disagrees with the quality, then they have a right to require a

submission, evaluation and any modifications. If this happens three times within one temple, the temple

will lose their local costume upgrade approval privileges.

Important: If you are deviating from our costume standards or going for something out-of-the-box (i.e.

designs on tabards), you should still have your LCCs check with the Global Costuming Consulars before

moving forward.

Process for Resubmission:

For COSTUME UPGRADES/species changes/etc, the Subject Line to the forum post should be completed

as:

MM/DD/YYYY [Username: Forum User name] Requests approval for upgrades & changes to

"Character Name" [SG-XXX}]" [Sith/Jedi]: PENDING

Send clear, full body shot and closeup shots of additions/upgrades (front, back, and both sides) to LCC,

who will post on forum thread if they feel the changes are ready to be approved. Remember to include

updated information in the post including the bio if updated from original.

Note: Global Costuming Consulars will be evaluating upgrades/additions only.

Appeals: Sometimes despite your LCC’s best intentions your member’s costume may not get approved. If a submission is denied and you wholeheartedly believe that it met all the criteria mentioned on our website and within this amendment, you have the right to appeal the decision to the Global Council. This should be done in a formal, well-thought-out letter written by your Local Director (or by the applicant if not attached to a Temple) to SaberGuildCouncil@gmail.com. The letter should contain at least three visual references and justification as to how the costume fits within standards. Informal PMs on FaceBook will not be accepted as a formal appeal. For clarification on anything in this document, please feel free to contact any of the GCCs via the LCC Facebook Chat or email at saberguildcostumingconsular@gmail.com and we will be happy to assist you.