s4hanaoptrial User Guide En

SAP S/4HANA, on-premise edition trial July 2015

English

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2015 SAP SE or an SAP affiliate company. All rights reserved.

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Typographic Conventions

Typographic Conventions

Type Style Description

Example Words or characters quoted from the screen. These include field names, screen titles,

pushbuttons labels, menu names, menu paths, and menu options.

Textual cross-references to other documents.

Example Emphasized words or expressions.

EXAMPLE Technical names of system objects. These include report names, program names,

transaction codes, table names, and key concepts of a programming language when they

are surrounded by body text, for example, SELECT and INCLUDE.

Example Output on the screen. This includes file and directory names and their paths, messages,

names of variables and parameters, source text, and names of installation, upgrade and

database tools.

Example Exact user entry. These are words or characters that you enter in the system exactly as they

appear in the documentation.

Variable user entry. Angle brackets indicate that you replace these words and characters

with appropriate entries to make entries in the system.

EXAMPLE Keys on the keyboard, for example, F2 or ENTER .

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Document History

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2015 SAP SE or an SAP affiliate company. All rights reserved. 3

Document History

Revision Date Change

1.0 Release for customer

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Table of Contents

Table of Contents

1 Introduction and System Connection 6 1.1 Purpose of this Document 6 1.2 System Connection 6 1.3 Log-on to Systems 8 1.4 Log-on Information 10

2 The End-to-End Demo Flow 14 2.1 Demo Story Variants 14 2.2 Demo Readiness 16

2.2.1 Available Business Configuration and Master Data 16 2.3 Demo Story Variant 1 - Order to Cash 16

2.3.1 Fiori App -- Create Sales Order 16 2.3.2 Sales Dashboard (optional) 22 2.3.3 Fiori Smart Business -- Sales Order Fulfillment 23 2.3.4 Fiori Smart Business -- Outbound Delivery 27 2.3.5 Fiori Smart Business -- Goods Issue 29 2.3.6 Fiori Smart Business -- Billing 31 2.3.7 Fiori App -- Display Financial Statement 33 2.3.8 Fiori App -- Process Receivables 36 2.3.9 Fiori App -- Working Capital Analytics: Days Sales Outstanding 38 2.3.10 Accounts Receivables Dashboard (optional) 41 2.3.11 Fiori App -- Post Incoming Payment 41 2.3.12 Fiori App -- Review Financial Statement 43 2.3.13 Profitability Analysis Dashboard (optional) 45

2.4 Demo Story Variant 2 - Procure to Pay 46 2.4.1 Fiori App -- Create Sales Order 46 2.4.2 Fiori Smart Business -- Sales Order Fulfillment 50 2.4.3 Fiori App -- Monitor External Requirements 54 2.4.4 Purchasing Dashboard (optional) 58 2.4.5 Fiori App -- Approve Purchase Order 59 2.4.6 Post Goods Entry to Stock 60 2.4.7 Post Supplier Invoice 62 2.4.8 Fiori App -- Display Vendor Balances 63 2.4.9 Fiori App -- Days Payables Outstanding 66 2.4.10 Account Payables Dashboard (optional) 69 2.4.11 Fiori App -- Manage Vendor Line Items 69

2.5 Demo Story Variant 3 Production Only 72 2.5.1 Production Order Creation 72 2.5.2 Fiori App Release Production Orders 73 2.5.3 Fiori App Confirm Production Order 75

2.6 Demo Story Variant 4 Project Management 77 2.6.1 Create Project 77 2.6.2 Change WBS Element Status 79 2.6.3 Change Network Activity Status 80 2.6.4 Confirm Network Activities 82 2.6.5 Confirm Project Milestone 83

2.7 Fiori Apps 85 2.8 BOBJ Reports 88 2.9 Lumira Reports 89 2.10 Quotation for Procurement - Personas as User Interface 90

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3 Best Practices Documentation 97 3.1 Related Best Practices Documentation 97

4 Appendix 98 4.1 Create Material 98 4.2 Create Bill of Material 109 4.3 Create Routing 112 4.4 Create Info Record 117 4.5 Maintain Source List 123 4.6 Create Condition Record 125 4.7 Setup Valuation for Semi-Finished Products in COPA 127 4.8 Set Limits for Credit Check in Sales Order Fulfillment 131 4.9 Additional information 133

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Introduction and System Connection

1 Introduction and System Connection

1.1 Purpose of this Document

This document provides the necessary information to demonstrate the business processes within the

preconfigured SAP S/4HANA, on-premise edition landscape. You will be able to:

1. Run end-to-end business process flow in the demo story variant 1: From sales order creation to incoming

payment and financial reporting

2. Run end-to-end procurement process flow in the demo story variant 2: From purchase order to outgoing

payment and reporting

3. Run production processes in the demo story variant 3

4. Run project management processes in the demo flow variant 4

Additional information about SAP Fiori Apps and analytics content, as for example SAP BOBJ reports, are also

introduced for your hands-on experience.

1.2 System Connection

Once you have created your own trial instance, you have two options to connect to system.

Option 1. - connecting via the embedded Frontend Server, following the instruction

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Note that the embedded Windows Frontend Server license allows 2 concurrent sessions.

Option 2. - connecting locally after adjusted your local /hosts file, following the instruction:

(1) Open Notepad on your local PC with the option Run as administrator, using right-mouse click.

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(2) Click File Open "hosts", under the path (for Windows operating

system) ; the path for linux operating system is /etc/hosts

Ensure you have selected All Files (*.*)

(3) Enter the following entries, then Save the hosts file.

#S/4HANA on-premise trial

vhcalerpcs vhcalerpcs.dummy.nodomain vhcalerpci

vhcalerpci.dummy.nodomain vhcalhdbdb vhcalhdbdb.dummy.nodomain

bihost bihost.dummy.nodomain

1.3 Log-on to Systems

In the following steps, you log-on to the related systems via client interfaces.

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What to Do What You Will See

Log on to SAP ERP

Choose the SAP

Logon icon

Select and double

click your SAP

system.

Enter

Client:

User:

Password:

Language:

Log-on to the SAP

Easy Access

(note that the

following ERP

screens are

created in Corbu

Design (GUI-

visualization

setting)

Log on to the Fiori Launchpad

Open an internet

browser, as for

example Google

Chrome or Firefox

Enter your Fiori

Launchpad

address

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Enter your User,

Password, and

Client to access

the Fiori Launch

page

Log on to the BI Launchpad

Open an internet

browser, as for

example Google

Chrome or Firefox

Workaround if your browser doesnt allow you to scroll on launch pad:

Expand App list on the left side of the screen and access Apps from there

Enter the BI

launch pad

address

Enter your User

Name and

Password and

select Enterprise

as Authentication

to access the SAP

BusinessObjects

BI launch pad

1.4 Log-on Information

System

ERP Client 120 (US) ( contains end-to-end process for SAP ERP solution localized for USA; Discrete

Manufacturing solution localized for USA; Chemical solution localized for USA)

Client 102 (DE) (for German ERP solution)

Client 114 (CN) (for Chinese ERP solution)

Client 180 (for SAP GRC Access Control solution, integrated with client 120)

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System

Server External IP address for ERP/HDB (refer to the information in SAP CAL console after

instance creation)

Instance 00

Fiori Launchpad

If you have not changed the predefined domain and ports, you can use the default access:

https://vhcalerpci.dummy.nodomain:44301/sap/bc/ui5_ui5/ui2/ushell/shells/abap/Fior

iLaunchpad.html

Note

In case you have configured your own domain, then following the format for your

own access:

https://vhcalhdbdb.:/sap/bc/ui5_ui5/ui2/ushell/shells/abap/fiorilaunchpad.html

HDB Host Name

Instance

Number

02

BIP BI

Launchpad

If you have not changed the predefined domain and ports, you can use the default access:

https://bihost.dummy.nodomain:8443/BOE/BI

Note

In case you have configured your own domain and ports, then following the format

for your own access:

https://:/BOE/BI

BO Explorer If you have not changed the predefined domain and ports, you can use the default access:

https://bihost.dummy.nodomain:8443/explorer

Note

In case you have configured your own domain and ports, then following the format

for your own access:

https://:/explorer

For all components, use the following default user/password:

User: BPINST

Password: Welcome1

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Note

Working with the dummy.nodomain might require changes in your web browser in case there is a web

proxy in place. You need to set the Proxy Server as the following:

Address for

example proxy

Port for

example 8080

In addition, you need to add the following to the Exceptions field: *.dummy.nodomain

In Microsoft Internet Explorer for example, open Tools Internet Options.

Go to the Connections tab page and choose LAN settings .

In the Proxy server section

(1) Check Use a proxy server for your

(2) Maintain Address and Port:

(3) Choose Advanced.

In section Exceptions

(1) Add ;*.dummy.nodomain at the end of the entry field

(2) Choose OK.

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The End-to-End Demo Flow

2 The End-to-End Demo Flow

2.1 Demo Story Variants

In the demo story variant 1, the sales representative enters a sales order according to the customer's request.

Furthermore, he resolves the customer credit limit after having discussed with the financial department. Within

one single Fiori App, the sales representative posts the goods outbound delivery and the billing document. Later

on, the financial accountant posts the incoming payment and checks the impact in the company's financial

reports. During the whole process, both sales and financial representatives can do real-time analysis using

dashboards.

In the demo story variant 2, the sales representative enters a sales order according to the customer's request.

The MRP (material requirement planning) controller receives a material shortage information. After having

analyzed the buy or produce option, he decides to purchase the needed material from an external vendor. The

purchase order is approved and the ordered goods are received. Meanwhile, the supplier invoice is received and

tracked. The Accounts Payables accountant analyzes the vendor's line items, schedules a payment run and

checks the vendor's balances after the payment is posted. In this process, two dashboards are available to

support the purchasing and financial department in real-time analysis.

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In the demo story variant 3, the production line triggers a production order. After production is executed, the

production order is confirmed and released.

In the demo variant 4, the project manager creates a project and executes project management related activities,

including check status, change status, confirm project milestone, and so on.

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2.2 Demo Readiness

2.2.1 Available Business Configuration and Master Data

The necessary business configuration and master data have been implemented completely in client 102, 114 and

120.

If the system reports, that postings in the current period are not possible, you need to check the transaction Close

Periods. Note that only 2 periods can be open and active for material postings. In case of doubts, ask your system

admin to open the current period (transaction code: MMPV and/or OMSY).

The material S900-1 and S900-2 have been created for the demo purpose. Refer to the appendix of this

document for all the details about material S900-1, also to reference how other materials can be prepared.

Note that all purchase orders with value equal or more than 500 in the local currency need to be approved.

Note, that multiple people working with the same material can create some conflicts in the demand supply

situation. So make sure, that no serious conflicts exist for a live demo. Optionally can always check the current

demand- supply situation of S900-1 in ERP (transaction code: MD04).

The following demo variants are described based on the US (client 120) master data and configuration.

Note that, - depending on the roles and potential individual adjustments in your system - it is possible to

execute the demo in multiple alternative frontends (Fiori, SAP GUI, SAP Web GUI, BI, Lumira etc.

Therefore, there will be a variety of alternative available. This demo guide describes one typical way to

execute the demo, but you might want to try out other alternatives

2.3 Demo Story Variant 1 - Order to Cash

2.3.1 Fiori App -- Create Sales Order

In this step, you create a sales order with the Fiori App.

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Choose the Fiori

App Create Sales

Order

Choose the icon

Customer

Select Customer

03 and choose

OK.

Confirm possibly

messages by

choosing Yes.

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To search for a

product, choose

Product, then

type H11, and

choose Search.

Select material

H11 and add it to

your Cart by

choosing Add to

Cart.

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When you get the

confirmation

Product saved to

Car, choose

Shopping Cart.

Enter 10 (or

another amount

of quantity) in

the Requested

Quantity field

set the required

delivery date to

tomorrow

Choose

Checkout

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Review Price and

Availability Check

information

Choose Review

Shipping.

In the Shipping

and Payment

screen, you

should enter a

PO number and if

you want

additional info,

like Shipping

Instructions and

Notes to Receiver

Choose Review

Order

You can check

the order

information

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Choose Place

Order

You get system

information

about the order

number. Note

down this SO

number.

Choose OK.

Choose the

Home icon to

return to the Fiori

launch page.

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2.3.2 Sales Dashboard (optional)


Within the Fiori

Launchpad,

choose the tile

SAP Lumira.

Select Story at

the Filter by type

option

Select the

dashboard

View and analyze

according to your

business need.

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2.3.3 Fiori Smart Business -- Sales Order Fulfillment

In this step, you are taking the role of a Sales Representative. You use the Smart App Sales Order Fulfillment to

check the credit limit for the customer. After discussing the credit conditions with the financial department, you

release the credit block for the specific sales order. This Smart App might also report an issue with unconfirmed

quantities: in this case, you need to solve this issue before you can proceed to the next step.

(If you have difficulties finding your sales order, you might want to refresh your browser, or even clean cache and

reopen the Fiori Launch page in the browser.)


Choose the Fiori

App Sales Order

Fulfillment.

Select your

customer

(Customer

Domestic 03) by

clicking on it.

Choose Open in

at the bottom

right corner of

the screen and

then choose

Sales Order

Fulfillment

Monitor.

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On this screen

you will see all

order fulfillment

issues for the

selected

customer.

Choose the

arrow symbol to

sort the issues by

descending sales

order number.

Choose OK to

sort the items.

Choose your

sales order to see

the issues.

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The first issue is

that quantities

have not been

confirmed yet.

Select the issue

Choose Check

Availability.

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Check the

quantities and

confirm by

choosing OK.

Now you can see

that the first

issue is solved.

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Select the

second issue and

choose Release

Credit.

The system

shows the

message Credit

released and you

can see on the

left side, that

both issues are

solved.

Choose the

Home icon to

return to the Fiori

launch page.

2.3.4 Fiori Smart Business -- Outbound Delivery

Once you have solved all issues for the sales order, you can use the Smart App - Sales Order Fulfillment to post

the outbound delivery. You open the Smart App as you have done before and select the customer, then you look

for the sales order.

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Choose the Fiori

App Sales Order

Fulfillment.

Select the

customer

(Customer

domestic 03).

Sort the sales

orders from the

newest to the

oldest one, and

then choose the

sales order you

want to check.

You can see

immediately that

the sales order

has not been

delivered yet.

Choose the item

at the screen

bottom to open

it.

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Here you check

the sales order

data again and

choose Create

Delivery.

You get the

system message

Delivery for item

10 created.

You see that the

issue is solved.

Choose the

Home icon to

return to the Fiori

launch page.

2.3.5 Fiori Smart Business -- Goods Issue

From the Smart App - Sales Order Fulfillment you can also post the goods issue. You just need to open the app as

you did before, and then look for the customer and sales order for which you have created the outbound delivery.

As next step, the app shows you that no goods issue has been posted yet and propose you to post it.

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Choose the Fiori

App Sales Order

Fulfillment.

Select the

customer

(Customer

Domestic 03).

Sort the sales

orders from the

newest to the

oldest one, and

then choose the

sales order you

want to check.

The system

shows you a

shipping issue

and you can

solve it by

choosing Post

Goods Issue.

The goods issues

is posted and the

system shows

the message

Goods issue

posted.

You can have a

look at the

process steps by

choosing

Process Flow at

the bottom of the

screen.

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Here you can see

the process flow

for the sales

order you are

working on. As

you can see,

there is still one

issue left: the

sales order

needs to be

invoiced.

If you now select

the Invoicing

Issue, you can solve this last

issue directly.

Otherwise you

need to re-open

the Sales Order

Fulfillment app

again as it is

described in the

following

paragraph.

Choose the

Home icon to

return to the Fiori

launch page

2.3.6 Fiori Smart Business -- Billing

Once you have posted the outbound delivery, you can use the Smart App - Sales Order Fulfillment to post the

customer invoice. Open therefore the Smart App as you did before and select the customer. Afterwards, you look

for the sales order.

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Choose the Fiori

App Sales Order

Fulfillment.

Select Customer.

Sort the sales

orders from the

newest to the

oldest ones, and

then choose the

sales order you

want to check.

The system

shows you an

invoicing issue

and you can

solve it by

choosing Create

Invoice.

The invoice is

posted and the

system shows

the message

Invoice created.

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There are no

further issues

with regard to

this sales order.

You can choose

Refresh to check

this.

Once you are

done, choose the

Home symbol to

close the app.

2.3.7 Fiori App -- Display Financial Statement

Now you are taking the role of the Finance Accountant in your company. Note that with the posting of the invoice,

the amount is already visible in the Balance sheet / Financial Statement.


Choose the Fiori

App Display

Financial

Statement.

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Enter a value

date, as for

example the

current date.

Enter the

Company Code

1000 and the

Financial

Statement

version 0010

choose Go.

If you open the

Trade

Receivables -

Domestic line,

you can drill

down into

domestic

receivables.

Choose Display

Customer Line

Items and filter

for Customer

100003.

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Adjust the screen

with the wheel

and add a

column for Due

on.

Select your line

item and choose

the document

number.

In the document,

you can choose

Related items

and re-check

your Sales Order

number.

Either you

choose the

HOME button or

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you jump from

here into the next

app, called

Process

Receivables.

2.3.8 Fiori App -- Process Receivables

After having seen no cash inflow on your US bank account, you decide to ask the Accounts Receivable accountant

to check the customer receivables items in the Process Receivables app. This app allows analyzing the customer

balances and drill down from the balances into the line items.


Choose the Fiori

App Process

Receivables.

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Enter the

Customer

Number

100003; choose

Go.

Choosing the

Chart button you

can visualize the

upcoming

receivables by

amount and due

date.

Choose Tabular

View.

If you go back to

the tabular view,

you can also

manage the open

items, for

example by

creating

correspondence.

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On the

Correspondence

tab page you can

create a

correspondence

by template, for

example an open

item list with due

date today.

Choose the

Home icon to

return to the Fiori

launch page.

2.3.9 Fiori App -- Working Capital Analytics: Days Sales Outstanding

At this point, you know that no incoming payment has been posted to your bank account, and that there is an

open invoice for the customer 100003, who has already received the ordered products. Now you want to know

more and decide to analyze the overdue receivables. For this you open the app Analyze Days Sales Outstanding.


Choose the Fiori

App Analyze

Days Sales

Outstanding.

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On the initial

screen, all

company codes

are selected.

As first step, you

select only the

Company Code

1000.

Choose

Company Code,

select the

Company Code

1000 and

choose OK.

Now choose Add

Analysis Step.

As first category,

choose

Customer.

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As second

category, choose

Overdue

Receivables by

Customer.

Finally select

Column Chart

Sort by:

Customer.

You have defined

your first analysis

step and can

check the

overdue

receivables here

or create

additional

analysis steps.

By choosing the

column chart

symbol at the top

right corner, you

can also change

the display of the

analysis.

Choose the

Home icon to

return to the Fiori

launch page.

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2.3.10 Accounts Receivables Dashboard (optional)


Within the Fiori

Launchpad,

choose the tile

SAP Lumira

Select Story at

the Filter by type

option.

Select the

dashboard.

View and analyze

according to your

business need.

2.3.11 Fiori App -- Post Incoming Payment

The Accounts Receivable responsible posts the incoming payment in the app Post Incoming Payment.

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Choose the Fiori

App Post

Incoming

Payments.

On the first

screen, you enter

a posting and

value date. Then

you enter the

G/L account

number for the

bank posting (for

example 113006)

and finally the

Customer Number 100003. Finally

choose Propose Items.

Scroll down the

list of open items

until you find the

invoice you want

to clear and

choose Clear.

The open item

has moved to the

right side: you

can now update

the allocated and

the discount

amount. Then

choose Simulate.

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The Journal

Entry is

displayed: it is

simulated but not

posted yet.

Choose Post.

A message

informs you that

the document

has been posted

successfully. The

Journal Entry

document

number is

displayed in the

screen.

Choose the

Home icon to

return to the Fiori

launch page.

2.3.12 Fiori App -- Review Financial Statement


Choose the Fiori

App Display Financial

Statement.

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On the initial

screen, you enter

some selection

parameters and

then choose Go.

Open the Bank

Account that you

had posted

before.

Select Display

Line items.

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Scroll down for

your line item

and lookup the

options that you

have.

Choose the

Home icon to

return to the Fiori

launch page.

2.3.13 Profitability Analysis Dashboard (optional)


Within the Fiori

Launchpad,

choose the tile

SAP Lumira.

Select Story at the Filter by type option

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Select the

dashboard

View and analyze

according to your

business need.

2.4 Demo Story Variant 2 - Procure to Pay

2.4.1 Fiori App -- Create Sales Order

In this step, you will create a sales order with Fiori App.


Choose the Fiori

App Create Sales

Order.

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Choose the icon

Customer

Select Customer

100003 and

choose OK.

Confirm possibly

messages by

choosing Yes.

To search for a

product, choose

Products, then

type S900-1, and

choose Search.

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Select material

S900-1, and

add it to your

Cart by choosing

Add to Cart.

When you get the

confirmation

Product saved to

Cart choose

Shopping Cart.

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Enter 10 (or

another amount

of quantity) in

the Requested

Quantity field

set the required

delivery date to

tomorrow.

Choose

Checkout

Review Price and Availability

Check

information.

Choose Review

Shipping.

On the Shipping

and Payment

screen, you

should enter a

PO number and if

you want

additional info,

like Shipping

Instructions and

Notes to

Receiver.

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Choose Review

Order.

You can check

the order

information.

Choose Place

Order.

You get system

information

about the order

number. Note

down this SO

number.

Choose OK.

Choose the

Home icon to

return to the Fiori

launch page.

2.4.2 Fiori Smart Business -- Sales Order Fulfillment


Choose the Fiori

App Sales Order

Fulfillment.

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On the initial

screen, choose

the column

corresponding to

the Customer

100003 and

then select Sales

Order Fulfillment

Monitor.

Now you see a

complete list of

all issues for all

sales orders with

Customer

100003.

Choose the sort

symbol to sort

the results.

Sort the issues

descending by

sales order

number.

Then choose Ok.

Choose your

sales order to see

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the issues.

The first issue is

that quantities

have not been

confirmed yet.

Select the issue.

Choose Check

Availability.

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Check the

quantities and

confirm by

choosing OK.

Now you see that

the first issue is

solved.

Select the

second issue and

choose Release

Credit.

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The system

shows the

message Credit

released and you

can see on the

left side that both

issues are solved.

If you now select

Refresh, you'll

see that there are

no open issues in

your sales order,

Choose the

Home icon to

return to the Fiori

launch page.

2.4.3 Fiori App -- Monitor External Requirements

In this step, you are taking the role of an MRP Controller. You will check the material shortage for your Sales Order

and solve the problem by executing external purchase with Fiori App. (Instead of In-house Production, we chose

an external procurement, like a Make or Buy decision)


Choose the Fiori

App Monitor

External

Requirements.

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Search for

Customer

100003, material

S900-1 and the

requirement date

from the sales

order.

You can use the

sort and filter

functions to work

with the

requirements list.

Once you have

found the item

you want to

deliver, select it

and choose

Manage Items.

Now, you need to

choose one item

in order to see

possible actions

to solve the

shortage.

Note: Depending

on your demand

supply situation,

there might be

different figures.

Make sure, that

you have

uncovered Sales

Orders

otherwise you

cannot take any

action!

depending on

your historic

system settings

you might have to

open the right

period, and

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checkout for old

postings.

On this screen,

the system

proposes several

options to solve

the issue.

Choose one of the

procurement

option: purchase

order for Vendor

domestic 00.

Check and

confirm

information in the

Create Purchase

Requisition/Orde

r screen, confirm

the required

quantity and

select Create

Order, then

Choose OK.

The system

displays a

message that the

order has been

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created.

The changes are

immediately

displayed on the

screen.

OPTIONAL: Now

you see that there

are several

options available.

You might want to

phone the vendor

and reschedule

the PO, so that it

can be delivered

today (!)

Select Choose

under

Reschedule.

Enter todays date

and choose OK

(the PO will be

rescheduled to be

delivered today).

Note down your

PO number.

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The system

informs you about

the changes.

If you choose the

chart, you get

another

representation of

the stock

situation for the

required material.

Choose the Home

icon to return to

the Fiori launch

page.

2.4.4 Purchasing Dashboard (optional)


Within the Fiori

Launchpad,

choose the tile

SAP Lumira

Select Story at

the Filter by type

option.

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Select the

dashboard.

View and analyze

according to your

business need.

2.4.5 Fiori App -- Approve Purchase Order

In this step you approve the purchase order created previously with Fiori App. Note, that all POs which exceed a

certain amount (for example 500,-) need to be approved by a Purchasing Manager.


Choose the Fiori

App Approve

Purchase Order.

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Select your

purchase order,

take a note of the

PO number and

choose Approve.

Enter an approval

note and then

choose OK.

The system

informs you

accordingly.

The PO is not

displayed

anymore in the

list.

Choose the

Home icon to

return to the Fiori

launch page.

2.4.6 Post Goods Entry to Stock

In this step, you will post the goods entry to stock in SAP ERP system.

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In the Fiori

Launch pad

choose the tile

MIGO Webgui

direct.

(alternatively you

could do it in the

SAP GUI)

Enter your

purchase order

and choose

Enter.

After you have

checked all the

details, check the

item OK and then

choose Post.

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Check that the

Goods entry has

been posted. For

this, you could in

the backend

system and

check the

Purchase Order

History

(transaction

ME23N)

Optionally you can further check the stock level and PO status (for example in the MRP Cockpit, the Fiori App

Track Purchase Order or in the ERP system, with transaction MD04).

2.4.7 Post Supplier Invoice

In this step, you will post the supplier invoice in SAP ERP system.


In SAP Easy

Access, enter the

T-code: MIRO

(if a pop-up

appears, enter

Company Code

1000)

Enter Invoice

date, amount and

tax data. Then

enter your

Purchase order

number in the

field after

Purchase Order/

Scheduling

Agreement.

Confirm the

same amount in

the respective

field and choose

the Booking OK

button (this will

confirm the

Balance to 0,00

and turn the

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traffic light into

green)

Alternatively, you

can execute this

step in the MIRO

HTML GUI.

Post the invoice

and note the

document ID.

Optionally you can further track the purchase order status in the Fiori App Track Purchase Order.

2.4.8 Fiori App -- Display Vendor Balances

The Accounts Payable accountant checks the vendor balances and the respective line items. For this, he uses the

app Display Vendor Balances.


Choose the Fiori

App Display Vendor Balances.

Enter vendor

number

300000,

Company Code

1000 and Fiscal

Year 2015 and

then choose Go.

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If you look at the

month of May,

you can see that

the balance is

zero.

If you now

choose the

amount for the

month of May in

the Credit

column, you will

see the vendor

invoice.

By choosing

Clearing Doc. Nr.,

the clearing

document is

displayed.

If you now

choose the

amount for the

month of May in

the debit column,

you will see the

payment posting.

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If you choose the

vendor number,

a list of apps and

fact sheets is

displayed.You

can open them

just by choosing

the respective

link.

Choose the

Home icon to

return to the Fiori

launch page.

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2.4.9 Fiori App -- Days Payables Outstanding


Choose the Fiori

App Analyze

Days Payables

Outstanding.

First, choose

Company Code.

Select the

Company Code

1000 and

choose OK.

Now choose Add

Analysis Step.

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From the list,

select the

category Vendor.

Now select DPO

by Vendor.

Finally select

Column Chart

Sort by; DPO (Days).

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Now you see a

graphical

representation of

the PDO by

vendor.

You can switch to

table

representation

by choosing the

corresponding

symbol.

This is how the

table

representation

looks like.

You can also add

a further analysis

step. The

example shows

the payables per

vendor in the

second step.

Choose the

Home icon to

return to the Fiori

launch page.

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2.4.10 Account Payables Dashboard (optional)


Within the Fiori

Launchpad,

choose the tile

SAP Lumira.

Select Story at the Filter by type option

Select the

dashboard

View and analyze

according to your

business need.

2.4.11 Fiori App -- Manage Vendor Line Items

The Accounts Payable accountant analyzes the vendor line items with the Manage Vendor Line Items app and see

that one invoice is still open. He decides then to post the outgoing payment from within this app.

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Choose the Fiori

App Manage

Vendor Line

Items.

Enter some

selection

parameters and

then choose Go.

To sort the

vendor open

items according

to your needs,

you just need to

select one field

and then the

sorting criterion.

Now you can

select one item

and choose

Create Manual

Payment.

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Enter the

Payment method

(for example

Bank 113000)

and add all dates

the amount and

then choose

Create.

Confirm the

warning

message.

Confirm the

warning

message.

The app creates

a payment run

for this single

document: the

payment run

clears the

payable's

amount and

posts bank

clearing account,

in this example a

check clearing

account.

If you now check

all vendor items,

you will see that

the manual

payment cleared

the vendor

invoice posted

previously.

Choose the

Home icon to

return to the Fiori

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launch page.

2.5 Demo Story Variant 3 Production Only

2.5.1 Production Order Creation

In this step, you will create a production order in SAP ERP system.


In SAP Easy

Access, enter the

T-code: CO01

Enter the

material: S900-2,

the production

plant 1000 and

order type YBM1.

Choose Enter.

Enter the total

quantity and the

end date

(approximately 2

weeks in the

future). Choose

Enter.

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When you

choose Enter, the

scheduling is

carried out.

Save the

production order

and note down

the order

number.

2.5.2 Fiori App Release Production Orders

In this step, you release the production order in Fiori App.


Open the app

Release

Production

Orders.

You get a list with

all non-released

production

orders. Choose

the sort button to

sort the entries.

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Sort the list

descending by

production order,

and then choose

OK.

Select your

production order

and then choose

Release.

Confirm the

system message

by choosing

Release again.

The system

informs you that

the order was

successfully

released.

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Refresh the list:

you will see that

your order does

not appear

anymore in the

list.

Choose the

Home icon to

return to the Fiori

launch page.

2.5.3 Fiori App Confirm Production Order

In this step, you will confirm the production order released previously in Fiori App.


Open the app

Confirm

Production

Orders.

In the Production

Order

Confirmation

app, search for

your order and

then select it.

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On the next

screen, check the

details and then

choose Confirm.

Complete the

data and then

choose Save.

A system

message informs

you that the

confirmation was

successful.

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The graphic also

shows that 1 unit

of the material

S900-2 has been

produced as

planned.

Choose the

Home icon to

return to the Fiori

launch page.

2.6 Demo Story Variant 4 Project Management

2.6.1 Create Project

In this step, you will create a Project in SAP ERP system.

Important Note: Following this script, every user creates his own project. Note that with all the template info -

this will create many data in your system. So if you want to repeat this often, like in a workshop > better do the

steps with an existing project, like displaying an existing project like M-OP001. In addition, when you create your

own project there might be no issues from the start (like overdue milestones and activities). In this case, you can

confirm milestones of other projects.


In SAP Easy

Access, enter the

T-code: CJ20N.

From the menu

Project, select

New and then

Project.

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Alternatively, you

can copy an

existing project.

You can also

copy an existing

project, for

example the

project M-

OP001. In this

case you need to

enter: project

definition,

description,

project end date

and project

definition to be

copied,

When you

choose Enter, the

project is copied.

When you save

the data, the new

project is saved.

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Before you can

post to the

project, you need

to release it.

A system

message shows

that the new

status has been

set.

You can now see

that the status

released is

displayed in the

project definition.

Save the project.

2.6.2 Change WBS Element Status

In this step, you will change the System Status of a Work Breakdown Structure element in Fiori App.


Open the app

Change WBS

Element Status.

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A list of WBS

elements

appears.

Use the Search

field to find the

WBS elements of

your project (For

example M-

OP015*)

Change the

status by

choosing Set

System Status.

If the WBS

element is not

released yet, you

can set the

status released

here. In the

example, all WBS

elements already

have status

released.

Choose the

Home icon to

return to the Fiori

launch page.

2.6.3 Change Network Activity Status

In this step, you will change the system status of a network activity in Fiori App

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Open the app

Change Network

Activity Status.

A list of network

activities

appears.

Use the Search

field to find the

WBS elements of

your project (For

Example M-

OP001*)

Change the

status by

choosing Set

System Status.

If the network

activity is not

released yet, you

can set the

status released

here. In the

example, all

network activities

already have

status released.

Choose the

Home icon to

return to the Fiori

launch page.

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2.6.4 Confirm Network Activities

In this step, you will confirm a network activity in Fiori App.


Open the app

Confirm Network

Activity.

A list of network

activities

appears,

Select an activity.

Here it is possible

to update the

Actual hours and

calculate the

Remaining hours

(To calculate the

remaining hours,

choose

Calculate)

It is also possible

to update the

Actual Start,

Actual Finish and

Forecast Finish

date.

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Choose Confirm

to update the

activity plan. (To

totally confirm

the activity,

choose Final

Confirmation).

When this

message

appears, choose

Confirm again.

The system

informs you that

the confirmation

was successfully

and the graphic

shows updated

values.

Choose the

Home icon to

return to the Fiori

launch page.

2.6.5 Confirm Project Milestone

In this step, you will confirm the milestones defined in a project in Fiori App.

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Open the app

Confirm Project

Milestone.

A list of project

milestones is

displayed.

Select a project

milestone, enter

an Actual

Milestone Date

and choose

Confirm.

When the system

message is

displayed,

choose Confirm.

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The system

message informs

you that the

milestone

change was

saved.

The confirmed

milestone does

not appear in the

list of un-

confirmed

milestones

anymore.

Choose the

Home icon to

return to the Fiori

launch page.

2.7 Fiori Apps

In the Fiori Launchpad the following Fiori Apps are displayed and are ready for run.

For better demo performance, not all Fiori Apps have been assigned to Launchpad. You can find more in the Fiori

Catalog and configure your own Apps.

Application Area Fiori App

SD Sales Order Fulfillment Issues

Top 3 customers

Create Sales Orders

Change Sales Orders

Track Sales Orders

Check Price and Availability

My Quotations

My Quotation Pipeline

My Contacts

Customer Invoices

Sales Order factsheet

MM Track Purchase Order

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Order From Requisitions

Approve Purchase Orders

Approve Requisitions

Approve Purchase Contracts

MRP Monitor Materials Shortages (incl. Manage Material Shortages)

Monitor External Requirements

Check Material Coverage(incl. Manage Material Coverage)

Monitor Internal Requirements

PP

Confirm Production Orders

Confirm Production Operations

Release Production Orders

Release Production Operations

Monitor Production Orders

My Quality Tasks

Project Manager Change WBS Element Status

Confirm Project Milestone

Confirm Network Activity

Change Network Activity Status

My Spend

Global Cash Manager Make Bank Transfer

Manage Bank Accounts

Cash Position Details

Manage House Bank

Controller Cost Center - Actuals

Internal Orders - Actuals

Market Segment - Actuals

Profit Centers - Actuals

P&L Actuals

G/L Accountant Display G/L Account Balances

Post General Journal Entries

Manage Journal Entries

Display G/L Account Line Items

Display Chart of Accounts

Display Financial Statement

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Open Posting Periods

Manage Depreciation Runs

Trial Balance Comparison

Trial Balance

Journal Entry Analyzer

Journal Entry History

Accounts Payables

Accountant

Manage Payment Blocks

Manage Vendor Line Items

Display Vendor Balances

Create Manual Payment

Schedule Payment Proposals

Overdue Payables

Aging Analysis

Days Payable Outstanding

Vendor Payment Analysis

Future Payables

Automatic and Manual Payments

Accounts Receivables

Accountant

Process Receivables

Display Customer Balances

Manage Customer Line Items

Create Correspondence

Post Incoming Payments

Clear Incoming Payments

Manage Dispute Cases - As Responsible

Manage Dispute Cases - As Coordinator

Manage Dispute Cases - As Processor

Days Sales Outstanding

Future Receivables

Days Beyond Terms

In addition, GR/IR monitor (SAP HANA Analytics App) is enabled.

The WEB GUI transactions MIGO and MIRO are enabled and included as tiles in the Fiori Launchpad.

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2.8 BOBJ Reports

Explore reports via multiple BO frontends as described below:


In the BI

Launchpad,

choose:

Documents

Folders

Public Folders

Expand the SAP

node.

You will find the

pre-deployed

BOBJ reports in

the folders

sap.hba.ecc

(SAP ERP

backend based

reports)

Choose one

report, right click

and choose View.

You will be asked

to enter

parameters in

the respective

input fields.

Then choose Run

to view the report

result.

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The following reports are available.

Application

Area

Report Name Report Type

ERP

SD Customer Sales Document Crystal Report

SD Latest Sales Progress by Quarter Crystal Report

SD Reject Sales Order Crystal Report

SD Sales Amount Analysis Analysis Applications

SD Sales Growth Rate Dashboards

SD Sales Period Overview Analysis Applications

SD Sales Value Overview Crystal Report

SD Top 10 Customers Crystal Report

SD Top 10 Materials Crystal Report

MM Inventory Management Report Analysis Workspace

MM Purchase Order Average Delivery Time Information Space

MM Purchase Order Value Web Intelligence

MM Purchase Order Value-Delivery - Invoice Information Space

MM Purchasing Group Analysis Dashboards

MM Stock Overview for Valuated Materials Information Space

MM Warehouse Stock Quantities Information Space

PP Planned Order Dashboards

2.9 Lumira Reports

Lumira server 1.25 has been installed in the landscape and several Lumira reports have been deployed.

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Application

Area

Report Name Report Type

ERP

MM Purchasing Dashboard Lumira

SD Sales Order Entry Analysis

Lumira

FI AP & AR Documents in GL

Lumira

FI Accounts Payables Analysis

Lumira

FI Accounts Receivables Analysis

Lumira

FI Profitability Analysis

Lumira

2.10 Quotation for Procurement - Personas as User Interface

For the US client (120), a sample scenario Quotation for Procurement has been enabled. The user interface was

made using SAP Personas.


Open the tile SAP

Personas 3.0

from the Fiori

Launchpad

The important

transactions for

Quotation for

Procurement are

displayed in

Personas flavor.

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Open the tile

Create Request

for Quotation.

Create Request

for Quotation

- initial screen

Create Request

for Quotation

screen

- overview

Create Request

for Quotation

screen

- header details

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Create Request

for Quotation

screen

- vendor address

Open the tile List

Quotations

List Quotations -

initial screen

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List Quotations

screen - List

Display

Quotation screen

- item overview

Open the tile

Maintain

Quotations

Maintain

Quotations

screen - initial

view

Maintain Quotations

screen - overview

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Maintain

Quotations - item

overview screen

Open the tile

Compare, Select

and Reject

Vendors

Compare, Select

and Reject

Vendors screen -

Price comparison

list

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Price comparison

list - list

Open the tile

Maintain Source

List

Maintain Source

List screen- initial

view

Maintain Source

List screen- list

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Best Practices Documentation

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3 Best Practices Documentation

3.1 Related Best Practices Documentation

In addition to the demo script described in this document, you can refer to the business processes documentation

for an even broader experience.

Note: the documentation listed on the table below was created for SAP ERP 6.0 Enhancement Package 7 with

classical Financials. With the introduction of Simple Finance 1503, certain business processes in FI/CO area will

work differently. The FI/CO process documentation linked below is not adjusted to SAP Simple Finance.

Topic Link to Configuration Content

SAP ERP US RDS Content Library

SAP ERP US Chemicals Content Library

SAP ERP US Discrete Manufacturing Content Library

SAP ERP DE RDS Content Library

SAP ERP CN RDS Content Library

SAP GRC Access Control RDS Content Library

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Appendix

4 Appendix

In the following steps, you can see how the material S900-1 has been created.

4.1 Create Material

In the following steps, you create a material that can be used for the MRP Fiori app.


Enter the T-code:

MM01

Enter the following

data:

Material: S900-1

Industry sector:

Mechanical

engineering

Material Type: Semi-

finished

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Appendix

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Choose Select View(s)

Select the views and

Choose Enter

Enter the

organizational levels

and choose Enter

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Appendix

Enter the data in all

the view according to

the screenshots.

Make sure that you

select all views.

Save the new

material you have

created after selecting

all views.

.

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Appendix

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4.2 Create Bill of Material

In the following steps, you create a BOM for material S900-1.


Enter the T-code:

CS01

Enter the data as

shown in the

screenshot and

choose Enter

.

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Appendix

BOM

Item

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Appendix

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BOM Header

Save the BOM

after maintaining all

data

.

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Appendix

4.3 Create Routing

In the following steps, you create a routing for material S900-1.


Enter the T-code: CA01

Enter the data as

shown in the

screenshot and

choose Enter .

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Routing Header

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Appendix

Routing: Operation

Overview

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Appendix

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Routing: Operation

Details

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Appendix

Component

assignment.

Save the routing


data.

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Appendix

CUSTOMER


4.4 Create Info Record

In the following steps, you create two info records for material S900-1.


Enter the T-code: ME11

Enter the data as

shown in the

screenshot and

choose Enter .

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Appendix

Go to

Demo Experience

Appendix

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Go to .

Save the info

record after

maintaining all data.

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Appendix

Enter the T-code: ME11

Enter the data as

shown in the

screenshot and

choose Enter .

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Go to

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Appendix

Go to .

Save the info

record after

maintaining all data.

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Appendix

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4.5 Maintain Source List

In the following steps, you create a source list for material S900-1.


Enter the T-code:

ME01

Enter the data as

shown in the

screenshot and

choose Enter .

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Appendix

Choose Save to save the source list


data.

.

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Appendix

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4.6 Create Condition Record

In the following steps, you create two info records for material S900-1.


Enter the T-code: VK34

Select Material Price

and choose F6 or

double click Material

Price.

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Appendix

Enter the data as

shown in the

screenshot and

choose F8 .

Enter the data as

shown in the

screenshot and save

the save the condition

record .

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Appendix

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4.7 Setup Valuation for Semi-Finished Products in COPA

In the standard Best Practice system, it is not foreseen to sell semi-finished products. Nevertheless, to simplify

and shorten the end-to-end demo, we have enabled this feature (manufacturing is optional, when you purchase

and sell the same product, like in a make-or-buy environment). Here is the setup that also allows sending sales

data of semi-finished products to to COPA for a differentiated margin analysis.


Enter IMG Menu or

enter T-code: KE4H

Enter a new entry to

select the correct

strategies to send the

valuation data to

COPA just for our

demo material.

Save and Exit.

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Appendix

Optional:

When working with

your own material, you

might want to

calculate your own

new product and

release a new

standard price for the

product you have

created (as shown

here with our demo

product S900-1). This

process is

documented in the

next screen shots.

Start with transaction

CK11N.

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4.8 Set Limits for Credit Check in Sales Order Fulfillment

The preparation of this step is required to test the functionality Credit Block in the Sales Order Fulfillment Cockpit.

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Appendix


TX: FD32

Set a credit limit for

Customer 100003 in

Credit Control Area

1000.

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Appendix

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Set a new Credit limit

slightly above the

existing credit

exposure, for example

130000,-.

4.9 Additional information

System Default User Note

SAP ERP Client 000: SAP*,

Client 000: DDIC,

Client 001: SAP*,

Client 001: DDIC,

Default users

SAP HANA SAPERP,

SYSTEM,

Users with administration authority.

is the password you have set as OS password, during creation of your own trial solution. See

screenshot below.

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Appendix

www.sap.com/contactsap


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SAP and other SAP products and services mentioned herein as well

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related presentation, or to develop or release any functionality

mentioned therein. This document, or any related presentation, and

SAP SEs or its affiliated companies strategy and possible future

developments, products, and/or platform directions and

functionality are all subject to change and may be changed by SAP

SE or its affiliated companies at any time for any reason without

notice. The information in this document is not a commitment,

promise, or legal obligation to deliver any material, code, or

functionality. All forward-looking statements are subject to various

risks and uncertainties that could cause actual results to differ

materially from expectations. Readers are cautioned not to place

undue reliance on these forward-looking statements, which speak

only as of their dates, and they should not be relied upon in making

purchasing decisions.

s4hanaoptrial User Guide En

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