S2 Business

Unit 2Admin & It - Spreadsheet

Bell Baxter High School Faculty of Technologies S2 Core Business

Learning Intentions

In this unit you will:•Learn the purpose of a Spreadsheet•The terminology and layouts associated with a Spreadsheet•Learn how use formulae to perform calculations•How to create graphs/charts from spreadsheet information

Spreadsheet

• A spreadsheet is an electronic package that allows calculations to be carried out through use of formulae

• Charts and graphs of information can be created easily

• Information can be changed to allow for “what if” situations that can be used in decision making

Microsoft Excel

• This is the electronic spreadsheet package we will use

• It looks like this:

• See page 6 of your notes

Spreadsheet Terminology• Cells – each cell (little box!) has a unique

reference eg A1 this cell is found in column A and Row 1

• Text, Numbers, Formulae – these are the types of information that can be entered into each cell

• Cell formats – Cells can be formatted to suit the type of information entered eg date, number, currency

Calculations• Calculations are completed by using a formula• These formulae use the cell references NOT

the actual numbers in the cells• In the Fruit Sales example below to calculate

the “total sales” a formula is used to add cells B2 + B3 + B4

Demonstrations• Your teacher (with your help!) will demonstrate how to

enter formulae into cells (page 9 in your notes booklet)• All formulae start with the equal symbol: =• Formulae can be used to:

• Add +• Subtract -• Multiply *• Divide /

• Were you able to help?

Try it out!

• Open the “Pablo’s” spreadsheet and complete activity 2 and extension activity 2.1

• Remember to save your work in your own space.

• Try changing the price of the Margherita Pizza to £12.99 – what happens to the total?

Make your Spreadsheet Look Good!• You can enhance a spreadsheet and make it

look professional by carrying out the following:• Change font style/size/colour• Wrap column headings• Increase Row/column width• Merge Cells• Insert graphics• Try these out in Activity 3 “Ticketmaster” page 11

Creating Graphs/Charts

• You can try this in Activity 4 (page 12)• Before you create a graph you must highlight

(shade) the information you require in the graph

• The information highlighted below would produce a graph of VW Golfs sold each month

Example:

Extension Work – consolidate your learning!• Try the extension activities 4.2 (page 14/15)• How can you make your graphs/charts look

professional?• Try adding colour and/or images• Experiment with different graph styles• Ask your teacher to demonstrate some

shortcuts to you Eg: Auto sum, copying formula.