WelcomeJuly 2009

SPONSORED PROJECTS INFORMATION NETWORK

SPIN Meeting Agenda

SPA Hot TopicsJames Trotter, Interim Senior Manager, Sponsored

Projects Administration (SPA)RGC Hot Topics

Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC)

InfoEd UpgradeDeb Golden-Eppelein, Director, Research Grants &

Contracts (RGC)

SPIN Meeting Agenda

IRB/PPQ ProcessDeb Golden-Eppelein, Director, Research Grants &

Contracts (RGC)OHSU Institutional Animal Care & Use Committee

(IACUC) Process ImprovementGary Chiodo, Chief Integrity Officer, Director, OHSU

Research Integrity OfficeTechnology Transfer & Business Development (TTBD)

Arundeep S. Pradhan, Associate Vice President, TTBD

SPA Hot Topics

James Trotter

Interim Senior Manager, SPA

SPA Hot Topics

Form changes requires less signaturesEffort ReminderOGA Expenditure types linked to the Chart of

Accounts (COA)Stimulus Award UpdateNo SPIN in August

Updated Forms

SPA has reduced the number of signatures required for approval on the following forms:Subaward/Contract Extension Request FormPreaward Account Set-up Request FormProgram Development Account (PDA) Request FormOGA Award and Project Data Change Request FormAccelerated Spending Request FormDefined Research Account (DRA) Request Form

Updated Forms

University Adjustment FormFoundation Cost Transfer FormLabor Cost Transfer Approval (LCTA) Form

The revised forms are located at: http://www.ohsu.edu/research/rda/forms.shtml#fm

Chance to use an updated form!Please review and update Award Department Fiscal

Manager (ADFM) and Project Department Fiscal Manager (PDFM) for OGA projects

http://www.ohsu.edu/research/rda/spa/docs/datachange.pdf

Effort Reminder

Effort Period ended 6/30/09Effort Period closes 8/16/09All pertinent dates can be found at

http://www.ohsu.edu/research/rda/spa/docs/effcerttl0109_0609.pdf

Chart of Accounts

COMING SOON - OGA Expenditure types linked to the Chart of Accounts (COA)http://www.ohsu.edu/xd/about/services/financial-servi

ces/managing/accounts/index.cfm

Stimulus Award Update

Stimulus Award Transaction ControlsGR-Office & Admin SuppliesGR-Books Periodicals SubscripGR-PostageGR-Membership in Profesnl OrgGR-Hosting Groups & GuestsGR-ParkingGR-Duplicating & CopyingGR-Telecommunications

Stimulus Award Update

Quarterly reporting for Stimulus awards10 days after the end of the quarter starting October

10th (revised from July 10th)Will need information from departments/PIs such as

progress towards completion (i.e., less than 50%, more than 50%)

RGC Hot Topics

Deb Golden-Eppelein

Director, RGC

RGC Hot Topics

No Cost Extension form changeSubaward request forms

InfoEd Update

Deb Golden-Eppelein

Director, RGC

InfoEd Update

Upgrade to version 11.800.13 on August 25th

Downtime expected between 6:00 a.m. and 6:00 p.m. for upgrade and testing

Highlights:New application types including “K” and DP3

mechanisms.Removal of “Copy from Existing” function to keep old

proposal code from causing problemsBox 17 on SF424 now defaults to “No”. Validation

checker for RGC now fixed. PD Lite Budgeting tool available and easy to use.

IRB/PPQ Process

Deb Golden-Eppelein

Director, RGC

OHSU IACUC Process Improvement Project

Gary T. Chiodo, DMD, FACD

Chief Integrity Officer

Director, OHSU Research Integrity Office

Immediate Initiatives

Monthly meetings twice monthly meetingsPI self-certification for annual renewal (non-USDA

animals)PI self-certification for matching grants to protocolsAdded IACUC staff FTE

Long-Range Initiatives

Develop and implement one authoritative database for compliance information

Revise and pilot-test the eIACUCForm an IACUC Leadership Advisory CommitteeImplement a continuous quality improvement programRecruit a new chairEmail follow-up questions to chiodoga@ohsu.edu

Technology Transfer & Business Development

Arundeep S. Pradhan

Associate Vice President, TTBD

TTBD Staff

J. Timothy Stout, Vice President

Arundeep S. Pradhan, Associate Vice President

Kristin Rencher, Director Technology Development

Abhijit Banerjee, Director Business Development

TTBD Staff

Michele Gunness, Senior Tech Development MgrAndrew Watson, Tech Development MgrChristopher Andon, Tech Development MgrKristen Dincher, Tech Marketing MgrJay Phillips, Tech Development AssocRuth Epling, Tech Development Coord

Elaine Soljaga, Executive AssistantLaura Packard, Accounting TechnicianNicole Garrison, Administrative Assistant

The next SPIN meeting will be:

September 17, 2009

at 9:30am

in UHS 8B-60

Mark your calendar!