s/ Elaine Banes · Adult Center Trust Authority atthe recommendation of Mayor Gorman. ii....

SPECIAL MEETING OF THE

BARTLESVILLE CITY COUNCIL City Hall, Council Chambers

401 S. Johnstone Avenue Bartlesville, Oklahoma 74003 Monday, December 16, 2013 Immediately following the

Bartlesville Education Authority Meeting Beginning at 7 p.m.

Mayor Tom Gorman

(918) 338-4282

AGENDA

1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman.

2. Roll Call and Establishment of a Quorum.

3. Citizens to be heard.

4. City Council Announcements and Proclamations.

5. Authorities, Boards, Commissions and Committee Openings • One opening on the Bartlesville Library Trust Authority • One opening on the Hazard Mitigation Planning Committee- Ward 3 • One opening on the Park Board • One opening on the Street and Traffic Committee

6. Consent Docket

a. Approval of Minutes i. The Regular Meeting Minutes of December 2, 2013.

b. Approval of Resolution

i. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2013-2014, appropriating FAA Grant funds for the reconstruction of airport taxiway.

c. Approval of Contract i. Between the City of Bartlesville and the Board of County Commissioners of Washington

County to implement the operation of the Enhanced 911 Emergency System. d. Approval of Financials

i. Interim Financials for four months ended October 31, 2013.

7. Public hearing and action on Case No. PC-13-19-RZ/PUD/SDP an application from Brent Taylor, on behalf of Taylor Kimrey, LLC, for approval of a Rezoning from C-5/PUD (Commercial) to RM-1.5./PUD (Multi-family Residential) and a Supplemental Designation Planned Unit Development and Site Development Plan for development of condominiums, to be known as Gramercy 2nd Addition, on property located west of U.S. Highway 75, between Nowata Road and Price Road, legally described as a replat of Lot 4, Fairfield Addition, Bartlesville, Washington County, Oklahoma. Presented by Natasha Riley, Assistant City Planner.

8. Discuss and take action to support the Bartlesville Chamber of Commerce 2014 Legislative Agenda. Presented by Julie Daniels, Chairman of the Public Policy Committee.

9. Discuss and take action on Change Order #1 for the Silver Lake Road and Frank Phillips Boulevard Improvements Project. Presented by Micah Siemers, Engineering Services Supervisor.

10. Discuss and take action to approve a resolution supporting Oklahoma House Bill 1875, correcting an imbalance of retention fees charged by the State for services. Presented by Ed Gordon, City Manager.

11. Discuss and take possible action on a labor agreement between the City of Bartlesville and the Local 200, International Association of Fire Fighters. Presented by Jerry Maddux, City Attorney.

12. City Manager and Staff Reports.

13. City Council Comments and Inquiries.

14. Adjournment.

The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, December 12, 2013.

/s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.

1

BARTLESVILLE CITY COUNCIL REGULAR MEETING MINUTES

Monday, December 2, 2013

City Hall, Council Chambers 401 S. Johnstone Avenue

Bartlesville, Oklahoma 74003

(Notice of this meeting was posted on Wednesday, November 27, 2013 at 5:00 p.m.) ______________________________________________________________________________________________

City Council Members Present: Mayor Tom Gorman, Vice Mayor Ted Lockin, Mike McGrew, Dale

Copeland City Council Member Absent: Eddie Mason City Staff Present: Ed Gordon, City Manager, Jerry Maddux, City Attorney; Lisa

Beeman, Director of Community Development; Keith Henry, Public Works Director; Terry Lauritsen, Director of Water Utilities and Engineering; Micah Siemers, Engineering Services Supervisor; Jason Muninger, Internal Services Supervisor; and Elaine Banes, Executive Assistant.

1. The Bartlesville City Council meeting was called to order at 7:16 p.m. immediately

following the Bartlesville Municipal Authority meeting by Mayor Gorman. 2. Roll Call and establishment of a quorum. Roll call was conducted and a quorum was established. Mayor Gorman recognized the attendance of Troop 2 from the First Christian Church. 3. Citizens to be heard. Ms. Terry Grogan, 4800 Minnesota, read a statement to the City Council representing the

residents who preside on Minnesota regarding the November 4, 2013 rezoning decision made by the City Council regarding property located at 4115 Minnesota.

4. City Council Announcements and/or Proclamations.

• Mr. Copeland read the Arbor Day November 2, 2013 Proclamation. • Mayor Gorman read the Grand Opening of the Johnstone/Sare Building December 7,

2013 Proclamation. • Vice Mayor Lockin read the 5th Annual Bartlesville TubaChristmas December 15, 2013

Proclamation. Mayor Gorman also recognized the One Warm Coat initiative and encouraged citizens to

participate. 5. Authorities, Boards, Commissions and Committee Openings.

• One opening on the Bartlesville Library Trust Authority • One opening on the Hazard Mitigation Planning Committee-Ward 4

2

• One opening on the Park Board • One opening on the Street and Traffic Committee

The Mayor announced these openings and encouraged citizens to obtain an application from the City’s website or from the City Manager’s office.

6. Consent Docket

a. Approval of Minutes

i. The Regular Meeting Minutes of November 4, 2013 ii. The Special Meeting Minutes of November 11, 2013

b. Appointments and Reappointments to Authorities, Boards, Commissions and

Committees i. Appointment of Eldred L. Traxson to fill an unexpired term on the Bartlesville

Adult Center Trust Authority at the recommendation of Mayor Gorman. ii. Appointment of Patrick Johnson to fill an unexpired term on the Bartlesville

Deve3lopment Authority at the recommendation of Mayor Gorman. iii. Reappointment of Rick Loyd to an additional three-year term on the Bartlesville

Community Center Trust Authority at the recommendation of Mr. Copeland. c. Approval of Contract i. Between KSL Dirtworks, LLC and the City of Bartlesville for the reconstruction of

infields on two softball fields at Artunoff Softball Complex per construction documents in the amount of $47,170.00.

d. Approval of Financials i. Interim Financials for three months ended September 30, 2013. Mayor Gorman read the consent docket. Vice Mayor Lockin moved to approve the consent docket as presented, seconded by Mr.

Copeland. Voting Aye: Mr. Copeland, Mr. McGrew, Vice Mayor Lockin, Mayor Gorman. Voting Nay: None Motion: Passed 7. Discuss and take action to award Bid #2013-2014-019 for 1 ¼ ton 4x4 Cab & Chassis for

the Wastewater Maintenance Department. Presented by Mr. McGrew. Mr. McGrew moved to award the bid to Bob Moore, Oklahoma City, Oklahoma, in the amount of

$27,893.00, seconded by Mr. Copeland. Voting Aye: Mr. McGrew, Vice Mayor Lockin, Mr. Copeland, Mayor Gorman. Voting Nay: None Motion: Passed 8. Discuss and take action to award Bid #2013-2014-020 for Two ½ ton Regular Cab Pickups

for the Water Distribution Department. Presented by Mr. McGrew. Mr. McGrew moved to award the bid to Bob Moore, Oklahoma City, Oklahoma, in the amount of

$40,586.00, seconded by Vice Mayor Lockin.

3

Voting Aye: Vice Mayor Lockin, Mr. Copeland, Mr. McGrew, Mayor Gorman. Voting Nay: None Motion: Passed 9. Discuss and take action to adopt an ordinance amending Chapter 5, Article II, Section 5-

22 of the Bartlesville, Municipal Code pertaining to licensing requirement for electrical, plumbing, and mechanical contractors and journeymen operating within the Bartlesville City Limits, more specifically eliminating the requirement for the registration of journeymen. Presented by Lisa R. Beeman, Director of Community Development.

Ms. Beeman reported that in 1994 the City Council adopted an ordinance implementing Title 59

of the Oklahoma State Statutes in the Electrical License Act, Plumbing License Act, and Mechanical Licensing Act which requires any contractor or journeyman in these trades who conduct business within the city limits to register their State license with the City. Title 59 has been amended, eliminating the requirement for the registration of licenses for journeymen, thereby necessitating an amendment to the City’s Municipal Code. The amendments will bring City ordinances in – line with State Law.

Mr. McGrew moved to adopt the Ordinance as presented, seconded by Mr. Copeland. A brief discussion ensued regarding fees. Voting Aye: Mr. Copeland, Mr. McGrew, Vice Mayor Lockin, Mayor Gorman. Voting Nay: None Motion: Passed 10. Discuss and take action to approve the purchase of park property at 1350 SE Silver Lake

Road in the amount of $25,000. Presented by Lisa R. Beeman, Interim Park and Recreation Director.

Ms. Beeman reported that the 7.48 acre tract of land located at 1350 SE Silver Lake Road has

been offered for sale by the property owner for most of this year. It is wholly located within a 100-year floodplain and is adjacent to 6.7 acres to the south which is owned by the City and currently being used for park and public utility purposes. The property, owned by Clear Lake LLC and it, along with the existing buildings, has been appraised at $95,000 which is $12,700 per acre. It has one building of approximately 2,000 square feet on it which is attached to a 4,000 square foot outdoor deck. Another small open-sided building, approximately 700 square feet is also located on the site, along with a gravel parking lot. The site has been offered to the City for a cash price of $25,000 along with a letter acknowledging the value of the land and buildings at $95,000 to allow the property owner to claim the balance of $70,000 as a tax-exempt donation if the property can be closed prior to the end of the year. A review of the land records shows that there are no liens against the property and the property taxes on the site are current. Ms. Beeman concluded that City staff sees value in the site and building for future use by the City for public infrastructure and future park and recreation use.

A brief discussion ensued confirming that the appraisal was at the request of the City; the

options for use of the property; general condition of the building; floodplain requirements; possible expansion of the Civitan Handicap Park (at their expense); and that the ½ cent budget has sufficient funds to pay the amount asked for the property.

Mr. McGrew moved to approve the purchase as presented, seconded by Vice Mayor Lockin.

Vice Mayor Lockin commented that he felt this purchase to be a long-term asset to the

4

community. Voting Aye: Mr. McGrew, Vice Mayor Lockin, Mr. Copeland, Mayor Gorman. Voting Nay: None Motion: Passed 11. New Business There was no new business. 12. City Manager and Staff Reports Mr. Gordon reported that: A free leaf pickup will again be conducted the week of December 9 through the 13. Residents

are to place bags of leaves next to their polycarts on their normal pick up days. There is no limit to the number of bags of leaves that will be picked up, and they can be in clear or dark bags.

The Bartlesville Annual Christmas Parade will be Saturday at 5:30 p.m. Registration can be

made through Pat Gamble at 918-337-7751.

Mr. Gordon invited Crystal Sare to speak about the lighting of the Johnstone-Sare Building. Ms. Sare reported that the lighting of the new building will be held following the parade. She added that if the parade is postponed due to weather, the lighting of the building will also be postponed.

Mr. Gordon reported that the City is prepared for a snow or ice event with staff scheduled in 12

hour shifts. He warned motorists of following snow plows too closely. 13. Remarks and Inquiries by Council Members. There were no remarks by Council members. 14. Adjournment. There being no further business to conduct, Mayor Gorman adjourned the meeting at 8:10 p.m. Mayor Tom Gorman Mike Bailey, Administrative Director/CFO

RESOLUTION ___________

A RESOLUTION AMENDING THE BUDGET OF THE CITY OF BARTLESVILLE, OKLAHOMA FOR FISCAL YEAR 2013–2014, APPROPRIATING FAA GRANT FUNDS FOR THE RECONSTRUCTION OF AIRPORT TAXIWAY. WHEREAS, THE City of Bartlesville has received an FAA grant in the amount of $588,466; and WHEREAS, the City of Bartlesville needs to appropriate these revenues prior to their expenditure for reconstruction of taxiway; NOW, THERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BARTLESVILLE, OKLAHOMA that: The Airport Department (147) of the Municipal Airport Fund (240) shall be

increased as follows:

Other Improvements (55930) $ 588,466

APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF BARTLESVILLE THIS 16th DAY OF DECEMBER, 2013. Mayor Attest: City Clerk

Mike Bailey Alicia SheltonAdministrative Director/CFO Accountant

Ward 3

Ed Gordon

Prepared by:

City Manager

Dale CopelandWard 5

Ted Lockin, Vice Mayor

Mike McGrew Eddie Mason

REPORT OF REVENUE, EXPENDITURES ANDCHANGES IN FUND BALANCES

For The Four Months Ended October 31, 2013

CITY COUNCIL

Tom Gorman, Mayor

Ward 4

Ward 1

Ward 2

Jason MuningerInternal Services Supervisor

PageMEMOCOMPARATIVE GRAPHS AND CHARTS

General Fund - Comparative Revenue Graph 1General Fund - Comparative Expenditure Graph 2All Funds - Comparative Revenue Graphs by Percentage 3All Funds (Excluding General) - Comparative Expenditure Graphs 4All Funds - Comparative Expenditure Graphs by Percentage 5

STATEMENTS OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCEGeneral Fund 6Special Revenue Funds

Economic Development Fund 7E-911 Fund 8Special Library Fund 9Special Museum Fund 10Municipal Airport Fund 11Restricted Revenue Fund 12Golf Course Memorial Fund 13Justice Assistance Grant Fund 14Police Grant Fund 15Neighborhood Park Fund 16Cemetery Care Fund 17Memorial Stadium Operating Fund 18

Debt Service Fund 19Capital Projects Funds

Sales Tax Capital Improvement Fund 20Park Capital Improvement Fund 21Wastewater Capital Improvement Fund 22Wastewater Regulatory Capital Improvement Fund 23City Hall Capital Improvement Fund 24Storm Drainage Capital Improvement Fund 25Community Development Block Grant Fund 262005 G.O. Bond Fund 272007 G.O. Bond Fund 282008A G.O. Bond Fund 292008B G.O. Bond Fund 302009 G.O. Bond Fund 312010 G.O. Bond Fund 322012 G.O. Bond Fund 33

Proprietary FundsWastewater Operating Fund 34BMA Wastewater Fund 35Water Operating Fund 36BMA Water Fund 37Sanitation Operating Fund 38Adams Municipal Golf Course Operating Fund 39Sooner Pool Operating Fund 40Frontier Pool Operating Fund 41

Internal Service FundsWorker's Compensation Fund 42Health Insurance Fund 43Auto Collision Insurance Fund 44Stabilization Reserve Fund 45Capital Improvement Reserve Fund 46

Mausoleum Trust Fund 47BMA General Fund 48

TABLE OF CONTENTS

ACCOUNTING AND FINANCE

December 10, 2013

MEMORANDUM

TO: Ed Gordon City Manager FROM: Mike Bailey

Administrative Director/CFO SUBJECT: Presentation of the monthly financial statements for the four months ended October 31,

2013. GENERAL INFORMATION General Fund:

Revenue – In total, the General Fund’s external revenues are even with the budget at this point in the fiscal year but are significantly behind last year (almost $46k worse). As reported previously, sales tax started this fiscal year very poorly but has improved slightly in the months following the date of these financials. As of the date of these financials, sales tax is $41k behind last year and $109k behind budget. With the September financials it was reported that our revenues trailed last year by about $43k, so our position hasn’t worsened since that time. The General Fund and most other funds also are showing a loss in investment revenues at this point in the fiscal year. This is due to the low interest rate environment and the nature of the investments that City is limited to. These losses are actually only small losses caused by callable CDs purchased at a premium that were called prior to maturity. These losses will be offset with future earnings as other investments pay interest that will be blended. Expenditures – There are five General Fund departments that appear to be substantially out of line with the percent of budget mark. These are Accounting, Legal, Building Maintenance, General Services, and Tech Services. However, of these five departments, only Legal and General Services are also out of line with last year’s expenditure levels. The Legal Department’s increased expenditures are due to the extended union contract negotiations and legal fees associated with the potential arbitration with the fire union. However, the amounts reported in the financial statements are expected to be the final amounts for these purposes, since we have encumbered the total expected balance up front.

General Fund: (continued)

The General Service’s budget appears to be out of line due to the timing of certain regular payments, and the encumbrance of the City’s new in-house bill print/mailing solution. All of these expenditures will even out as the year progresses. All of the other departments are the result of ordinary expenditures that will balance out as the year progresses.

Other Governmental Funds:

Revenues: – Other than investment revenues and sales tax that were discussed above, all of the Other Governmental Funds’ revenues appear to be performing as expected at this point in the year. Expenditures: – All of the Other Governmental Funds’ expenditure levels appear to be performing as expected at this point in the year.

Proprietary Funds:

Revenues: – Most of the proprietary funds that derive a majority of their revenues from outside sources (BMA – Wastewater, BMA – Water, Sanitation, Golf Course, Sooner Pool, and Frontier Pool) are performing fairly well. The BMA – Wastewater Fund’s revenues are slightly ahead of budget but slightly behind amounts received last year. The Sanitation revenues are slightly decreased from last year but are still within budgeted expectations. The golf course revenues are still slightly behind last year and are lagging behind budget expectations. None of these funds are expected to require adjustments to operations due to the state of their revenues. The BMA – Water Fund’s revenues still trail significantly behind last year and budgeted expectations as well. The gap between last year and this has grown from $350k to $700k. It is still very early in this fiscal year and there are still several high water usage months ahead, but it appears likely that we will finish the year well behind budgeted expectations. Fortunately, this fund carries sufficient fund balance to overcome a shortfall much larger than this, so it doesn’t represent a concern at this point. Additionally, in accordance with the budget plan adopted by the City Council, Staff is preparing to issue an RFP for a comprehensive water/wastewater rate study. The results of this study will most likely result in an adjustment to rates or rate structures. Sooner and Frontier Pool’s operating revenues continue to trail budgeted expectations and last year’s amounts. It is possible that additional transfers will be necessary to operate the pools if there are no improvements to revenues in the first half of the next pool season.

Expenditures: – All of the City’s proprietary funds’ expenditure levels appear to be performing as expected at this point in the year.

Summary

Unfortunately, the City’s revenues continue their subpar performance this year. The gap in water revenues has increased while other user fees barely keep pace or trail expectations. As usual, the most unpredictable and important component of the City’s revenue stream, sales tax has the greatest impact on our general financial condition. Through the date of these financials, sales tax had undergone a wild ride that has only gotten worse through December. As of December 2013, we have received sales tax results of -8.49%, -2.30%, 3.62%, 0.84%, 8.37%, and -2.05%. For the year, our sales tax is down -0.24%. At this point, it will be necessary for sales tax to grow at 2% per month from January through June in order to meet budget expectations. Feel free to contact me with any questions. Please schedule this item for acceptance on the consent agenda at the Monday, December 16, 2013 Council Meeting.

COUNCIL ACTION REQUESTED

Accept interim financial statements as presented pending audit.

2013-14 Total Budget

2013-14 YTD Budget

2013-14 YTD Actuals ¹

2013-14 YTD Totals ²

2012-13 YTD Actuals

Sales Tax 12,524,526$ 4,174,842$ 4,087,089$ 4,087,089$ 4,127,653$ Gross Receipts Tax 1,347,200 449,067 500,195 500,195 506,628 Intergovernmental 691,295 230,432 236,044 236,044 258,879 Transfers in 2,748,360 916,120 916,120 916,120 837,372 Other Revenue 1,945,300 648,435 853,938 853,938 829,903

Total 19,256,681$ 6,418,896$ 6,593,386$ 6,593,386$ 6,560,435$

¹ Does not include outstanding encumbrances.² Includes outstanding encumbrances.


CITY OF BARTLESVILLEGeneral Fund

Comparative Revenue Graph and Chart

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Sales Tax Gross Receipts Tax Intergovernmental Transfers in Other Revenue

GENERAL FUND REVENUE COMPARISON

2013-14 Total Budget 2013-14 YTD Budget 2013-14 YTD Totals ² 2012-13 YTD Actuals

2013-14 Total Budget

2013-14 YTD Budget

2013-14 YTD Actuals ¹

2013-14 YTD Totals ²

2012-13 YTD Actuals

Fire 5,099,694$ 1,699,898$ 1,546,265$ 1,552,527$ 1,617,849$ Police 4,791,191 1,597,064 1,592,203 1,708,286 1,648,707 Streets 1,181,270 393,757 467,847 328,039 305,053 General Services 1,085,050 361,683 427,536 696,656 577,121 Library 1,248,767 416,256 390,907 413,829 404,929 Parks 826,067 275,356 286,235 273,873 224,611 Acct and Finance 1,440,565 480,188 471,740 537,701 525,135 Other Departments 5,200,158 1,733,386 1,390,605 1,480,325 1,553,991

Total 20,872,762$ 6,957,588$ 6,573,338$ 6,991,236$ 6,857,396$

¹ Does not include outstanding encumbrances.² Includes outstanding encumbrances.



Comparative Expenditure Graph and Chart

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Fire Police Streets General Services Library Parks Acct and Finance OtherDepartments

GENERAL FUND EXPENDITURE COMPARISON

2013-14 Total Budget 2013-14 YTD Budget 2013-14 YTD Actuals ¹ 2012-13 YTD Actuals

(Dashed lines indicate 33.3% threshold based on percent of year completed)


CITY OF BARTLESVILLEAll Funds

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GOVERNMENTAL FUNDS REVENUE PERCENTAGE COMPARISONS

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PROPRIETARY FUNDS REVENUE PERCENTAGE COMPARISONS

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CITY OF BARTLESVILLEAll Funds (Excluding General)

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GOVERNMENTAL FUNDS EXPENSE TO BUDGET COMPARISONS

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PROPRIETARY FUNDS EXPENSE TO BUDGET COMPARISONS

2013-14 Budget 2013-14 YTD Budget 2013-14 YTD Actuals 2013-14 YTD Totals 2012-13 YTD Actuals

(Dashed lines indicate 33.3% threshold based on percent of year completed)


CITY OF BARTLESVILLEAll Funds

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PROPRIETARY FUNDS EXPENDITURE PERCENTAGE COMPARISONS

2013-14 % of Budget 2012-13 % of Actuals % of Year Completed

Total Budget YTD Budget YTD Actual YTD Encum YTD Total % of

Budget YTD Total % Total

Year

Revenue:Sales Tax 12,524,526$ 4,174,842$ 4,087,089$ -$ 4,087,089$ 32.6% 4,127,653$ 33.5%Hotel/Motel Tax 305,300 101,767 110,930 - 110,930 36.3% 106,243 35.4%Gross Receipt Tax 1,347,200 449,067 500,195 - 500,195 37.1% 506,628 35.6%Licenses and Permits 241,500 80,500 170,896 - 170,896 70.8% 157,480 63.2%Intergovernmental 691,295 230,432 236,044 - 236,044 34.1% 258,879 37.4%Charges for Services 77,300 25,767 27,627 - 27,627 35.7% 31,417 31.6%Lighting & Spraying 266,300 88,767 87,922 - 87,922 33.0% 88,095 33.4%Cemetery Income 13,500 4,500 3,776 - 3,776 28.0% 3,207 15.4%Weed/Demolition Reimb 27,100 9,033 18,874 - 18,874 69.6% 11,983 38.0%Animal Registration 3,300 1,100 1,473 - 1,473 44.6% 729 22.5%Park & Lake Fees 7,400 2,467 2,576 - 2,576 34.8% 1,148 17.3%Court Costs 200,900 66,967 65,126 - 65,126 32.4% 66,264 31.3%Police/Traffic Fines 559,700 186,567 176,292 - 176,292 31.5% 183,684 32.2%Parking Fines 115,300 38,433 52,464 - 52,464 45.5% 48,172 35.1%Other Court Fines 5,100 1,700 4,002 - 4,002 78.5% 3,204 37.3%Library Fines 33,200 11,067 9,727 - 9,727 29.3% 11,010 35.0%Investment Income 30,600 10,200 (9,084) - (9,084) -29.7% 6,970 25.8%Other Miscellaneous Income 58,800 19,600 131,337 - 131,337 223.4% 110,297 49.0%Transfers In 2,748,360 916,120 916,120 - 916,120 33.3% 837,372 33.3%

Total 19,256,681$ 6,418,896$ 6,593,386$ -$ 6,593,386$ 34.2% 6,560,435$ 34.3%

Expenditures:City Council 27,300$ 9,100$ 4,109$ -$ 4,109$ 15.1% 6,663$ 27.2%Administration 661,212 220,404 195,303 8,215 203,518 30.8% 183,600 31.3%Accounting 1,440,565 480,188 471,740 65,961 537,701 37.3% 525,135 40.3%Legal 197,199 65,733 50,196 39,102 89,298 45.3% 57,888 40.7%Building & Neighbor Serv 604,355 201,452 203,981 (20,314) 183,667 30.4% 197,802 36.3%Building Maintenance 550,539 183,513 172,695 32,658 205,353 37.3% 182,050 36.8%General Services 1,085,050 361,683 427,536 269,120 696,656 64.2% 577,121 57.6%Cemetery 65,672 21,891 19,577 736 20,313 30.9% 18,854 33.6%Community Development 351,817 117,272 101,936 10,699 112,635 32.0% 84,361 27.4%Technical Services 66,600 22,200 21,876 6,866 28,742 43.2% 51,266 41.9%Engineering 485,569 161,856 158,236 10,092 168,328 34.7% 165,244 38.8%Fleet Maintenance 367,631 122,544 108,408 1,214 109,622 29.8% 108,975 31.1%Fire 5,099,694 1,699,898 1,546,265 6,262 1,552,527 30.4% 1,617,849 32.8%Police 4,791,191 1,597,064 1,592,203 116,083 1,708,286 35.7% 1,648,707 35.6%Street 1,181,270 393,757 467,847 (139,808) 328,039 27.8% 305,053 26.9%Library 1,248,767 416,256 390,907 22,922 413,829 33.1% 404,929 35.5%History Museum 183,817 61,272 55,717 452 56,169 30.6% 49,885 30.8%Park 826,067 275,356 286,235 (12,362) 273,873 33.2% 224,611 31.8%Transfers Out 895,691 298,564 298,571 - 298,571 33.3% 447,403 33.3%Reserves 742,756 247,585 - - - 0.0% - N.A.

Total 20,872,762$ 6,957,588$ 6,573,338$ 417,898$ 6,991,236$ 33.5% 6,857,396$ 35.3%

Changes in Fund Balance:

Fund Balance 7/1 1,863,142$

Net Revenue (Expense) 20,048

Ending Fund Balance 1,883,190$

2013-14 Fiscal Year 2012-13 Fiscal Year


33% of Year Lapsed

Statement of Revenue, Expenditures, and Changes in Fund Balanceswith Prior Year Comparatives




Year

Revenue:Sales Tax 1,391,612$ 463,871$ 454,121$ -$ 454,121$ 32.6% 458,627$ 33.5%Hotel Tax 203,700 67,900 73,953 - 73,953 36.3% 70,829 35.4%Investment Income 10,100 3,367 (1,762) - (1,762) -17.4% 2,608 34.6%

Total 1,605,412$ 535,138$ 526,312$ -$ 526,312$ 32.8% 532,064$ 33.8%

Expenditures: 5,226,512$ 1,742,171$ 472,833$ 449,167$ 922,000$ 17.6% 797,000$ 28.5%






CITY OF BARTLESVILLEEconomic Development & Tourism Fund

33% of Year Lapsed





Year

Revenue:E 911 Tax 170,400$ 56,800$ 92,338$ -$ 92,338$ 54.2% 58,346$ 33.3%E 911 Wireless Fee 270,600 90,200 48,260 - 48,260 17.8% 88,789 32.5%Miscellaneous 2,400 800 800 - 800 33.3% 800 33.3%Investment Income 300 100 (46) - (46) -15.3% 71 32.3%Transfer In 418,313 139,438 139,441 - 139,441 33.3% 114,375 33.3%

Total 862,013$ 287,338$ 280,793$ -$ 280,793$ 32.6% 262,381$ 33.1%

Expenditures:Emergency Dispatch 895,346$ 298,449$ 275,317$ 20,141$ 295,458$ 33.0% 275,536$ 33.3%Reserves 19,868 6,623 - - - 0.0% - N.A.

Total 915,214$ 305,072$ 275,317$ 20,141$ 295,458$ 32.3% 275,536$ 33.3%


Fund Balance 7/1 45,748$


Ending Fund Balance 51,224$


CITY OF BARTLESVILLEE-911 Fund

33% of Year Lapsed





Year

Revenue:State Grants 29,500$ 9,833$ 2,500$ -$ 2,500$ 8.5% 2,500$ 8.0%Miscellaneous 5,000 1,667 4,213 - 4,213 84.3% 5,360 13.8%BLTA 50,000 16,667 - - - 0.0% 16,664 29.7%Investment Income 900 300 (302) - (302) -33.6% 230 25.2%

Total 85,400$ 28,467$ 6,411$ -$ 6,411$ 7.5% 24,754$ 19.5%

Expenditures:Library 148,375$ 49,458$ 12,699$ 2,358$ 15,057$ 10.1% 23,661$ 21.0%

Total 148,375$ 49,458$ 12,699$ 2,358$ 15,057$ 10.1% 23,661$ 21.0%



Net Revenue (Expense) (6,288)



CITY OF BARTLESVILLESpecial Library Fund

33% of Year Lapsed





Year

Revenue:Donations -$ -$ 2,098$ -$ 2,098$ N.A. 48,315$ 59.9%Miscellaneous 900 300 103 - 103 11.4% 0.0%BHMTA 40,000 13,333 13,336 - 13,336 33.3% 13,336 33.3%Investment Income - - (139) - (139) N.A. 87 26.5%

Total 40,900$ 13,633$ 15,398$ -$ 15,398$ 37.6% 61,738$ 51.0%

Expenditures:Museum 44,000$ 14,667$ 14,066$ 4,160$ 18,226$ 41.4% 28,310$ 50.1%

Total 44,000$ 14,667$ 14,066$ 4,160$ 18,226$ 41.4% 28,310$ 50.1%





33% of Year Lapsed


CITY OF BARTLESVILLESpecial Museum Fund





Year

Revenue:Charges for Services -$ -$ -$ -$ -$ N.A. -$ N.A.Grants - - - - - N.A. - 0.0%Investment Income 1,800 600 (472) - (472) -26.2% 536 33.8%

Total 1,800$ 600$ (472)$ -$ (472)$ -26.2% 536$ 0.9%

Expenditures: 665,025$ 221,675$ 42,964$ (34,540)$ 8,424$ 1.3% 208,838$ 64.8%






CITY OF BARTLESVILLEAirport Fund

33% of Year Lapsed





Year

Revenue:Donations & Misc 17,650$ 5,883$ 41,737$ -$ 41,737$ 236.5% 1,210$ 1.2%Investment Income - - - - - N.A. - N.A.

Total 17,650$ 5,883$ 41,737$ -$ 41,737$ 236.5% 1,210$ 1.2%

Expenditures:Police 42,467$ 14,156$ 6,960$ -$ 6,960$ 16.4% 7,966$ 24.8%Fire 32,592 10,864 21,304 1,371 22,675 69.6% - 0.0%Homeland Security 17,759 5,920 500 7,852 8,352 47.0% - N.A.Parks/Community Dev 102,998 34,333 - - - 0.0% - 0.0%Swimming Pool 6,042 2,014 - - - 0.0% - N.A.Stadium 4,075 1,358 - - - 0.0% - N.A.

Total 205,933$ 68,645$ 28,764$ 9,223$ 37,987$ 18.4% 7,966$ 23.3%






CITY OF BARTLESVILLERestricted Revenue Fund

33% of Year Lapsed





Year

Revenue:Investment Income -$ -$ (20)$ -$ (20)$ N.A. 95$ 88.0%Miscellaneous - - 2,956 - 2,956 N.A. 7,620 32.7%

Total -$ -$ 2,936$ -$ 2,936$ N.A. 7,715$ 33.0%

Expenditures:Golf Course 16,230$ 5,410$ 84$ 9,431$ 9,515$ 58.6% 27,830$ 96.0%

Total 16,230$ 5,410$ 84$ 9,431$ 9,515$ 58.6% 27,830$ 96.0%






CITY OF BARTLESVILLEAdams Golf Course Memorial Fund

33% of Year Lapsed





Year

Revenue:Investment Income -$ -$ (35)$ -$ (35)$ N.A. 34$ 29.3%Grants - - 4,620 - 4,620 N.A. 17,246 100.0%Sale/Surplus Property - - - - - N.A. - N.A.

Total -$ -$ 4,585$ -$ 4,585$ N.A. 17,280$ 99.5%

Expenditures: 30,130$ 10,043$ 1,155$ -$ 1,155$ 3.8% 4,121$ 43.3%





Note: This fund represents a reimbursable grant, and negative fund balance is to be expected on our monthly "Budgetary" basis financial statements.This is allowable under policy and State law, since the "Generally Accepted Accounting Principals" (GAAP) version of our financial statements wouldshow a receivable from the granting agency to cover the deficit. This will take fund balance to zero for legal purposes, but we do not report monthly onthis basis.


CITY OF BARTLESVILLEJustice Assistance Grant

33% of Year Lapsed





Year

Revenue:Investment Income -$ -$ -$ -$ -$ N.A. -$ N.A.Grants - - - - - N.A. - 0.0%

Total -$ -$ -$ -$ -$ N.A. -$ 0.0%

Expenditures: 508,852$ 169,617$ 165,325$ (43,470)$ 121,855$ 23.9% 5,968$ 2.3%


Fund Balance 7/1 (45,071)$


Ending Fund Balance (210,396)$


CITY OF BARTLESVILLEPolice Grant Fund



33% of Year Lapsed




Year

Revenue:Fees -$ -$ -$ -$ -$ N.A. -$ 0.0%Investment Income - - (6) - (6) N.A. 13 37.1%

Total -$ -$ (6)$ -$ (6)$ N.A. 13$ 0.3%

Expenditures:Transfers Out: BMA - Gen 3,489$ 1,163$ 1,161$ -$ 1,161$ 33.3% 6,143$ 33.3%

Total 3,489$ 1,163$ 1,161$ -$ 1,161$ 33.3% 6,143$ 33.3%






CITY OF BARTLESVILLENeighborhood Park Fund

33% of Year Lapsed





Year

Revenue:Investment Income 600$ 200$ (87)$ -$ (87)$ -14.5% 67$ 27.3%Cemetery Income 2,200 733 494 - 494 22.5% 445 20.1%Donations - - 495 - 495 N.A. 510 20.7%

Total 2,800$ 933$ 902$ -$ 902$ 32.2% 1,022$ 20.8%

Expenditures: 107,013$ 35,671$ -$ -$ -$ 0.0% 1,325$ 86.9%



Net Revenue (Expense) 902


CITY OF BARTLESVILLECemetery Care Fund




33% of Year Lapsed



Year

Revenue:Rental/Miscellaneous 22,500$ 7,500$ 13,764$ -$ 13,764$ 61.2% 37,055$ 53.8%Donations - - - - - N.A. - N.A.Investment Income - - (28) - (28) N.A. 23 17.8%

Total 22,500$ 7,500$ 13,736$ -$ 13,736$ 61.0% 37,078$ 53.8%

Expenditures:Stadium Operating 68,850$ 22,950$ 35,906$ 795$ 36,701$ 53.3% 21,376$ 34.3%

Total 68,850$ 22,950$ 35,906$ 795$ 36,701$ 53.3% 21,376$ 34.3%


Fund Balance 7/1 38,784$ Net Revenue (Expense) (22,170)



CITY OF BARTLESVILLEMemorial Stadium Operating Fund

33% of Year Lapsed





Year

Revenue:Ad Valorem Taxes 3,232,831$ 1,077,610$ 44,004$ -$ 44,004$ 1.4% 15,897$ 0.5%Ad Valorem Taxes-Prior Year 89,784 29,928 15,052 - 15,052 16.8% 24,982 40.8%G.O. Bond Proceeds - - - - - N.A. - 0.0%

Total 3,322,615$ 1,107,538$ 59,056$ -$ 59,056$ 1.8% 40,879$ 1.3%

Expenditures:Judgment Assessment 200,000$ 66,667$ -$ -$ -$ 0.0% -$ N.A.2001 Combined Bonds - - - - - N.A. - 0.0%2005 Combined Bonds 537,900 179,300 18,950 - 18,950 3.5% 27,950 5.0%2007 Combined Bonds 571,000 190,333 35,500 - 35,500 6.2% 44,125 7.5%2008A Combined Bonds 513,210 171,070 - 36,605 36,605 7.1% - 0.0%2008B Combined Bonds 262,635 87,545 242,968 - 242,968 92.5% 246,048 91.5%2009 Combined Bonds 390,213 130,071 361,756 361,756 92.7% - 0.0%2010 Combined Bonds 779,765 259,922 - 747,900 747,900 95.9% - 0%2012 Combined Bonds 67,143 22,381 125 - 125 0.2% - N.A.

Total 3,321,866$ 1,107,289$ 297,543$ 1,146,261$ 1,443,804$ 43.5% 318,123$ 10.2%






CITY OF BARTLESVILLEDebt Service Fund

33% of Year Lapsed





Year

Revenue:Sales Tax 2,783,230$ 927,743$ 908,241$ -$ 908,241$ 32.6% 917,257$ 33.5%State Grants - - 3,441 Investment Income 12,600 4,200 (5,042) - (5,042) -40.0% 4,604 31.5%

Total 2,795,830$ 931,943$ 906,640$ -$ 906,640$ 32.4% 921,861$ 33.5%

Expenditures:Expenditures 6,733,343$ 2,244,448$ 499,219$ 552,207$ 1,051,426$ 15.6% 2,006,843$ 61.4%Unallocated 313,429 104,476 - - - 0.0% - N.A.

Total 7,046,772$ 2,348,924$ 499,219$ 552,207$ 1,051,426$ 14.9% 2,006,843$ 61.4%






CITY OF BARTLESVILLESales Tax Capital Improvement Fund

33% of Year Lapsed





Year

Revenue:Investment Income -$ -$ (192)$ -$ (192)$ N.A. 157$ 28.0%

Total -$ -$ (192)$ -$ (192)$ N.A. 157$ 28.0%

Expenditures:Expenditures 150,000$ 50,000$ -$ -$ -$ 0.0% -$ N.A.Unallocated 30,588 10,196 10,196 - 10,196 33.3% - N.A.

Total 180,588$ 60,196$ 10,196$ -$ 10,196$ 5.6% -$ N.A.






CITY OF BARTLESVILLEPark Capital Improvement Fund

33% of Year Lapsed





Year

Revenue:Investment Income -$ -$ (261)$ -$ (261)$ N.A. 127$ 22.0%Miscellaneous - - 33,200 - 33,200 N.A. 28,000 23.8%

Total -$ -$ 32,939$ -$ 32,939$ N.A. 28,127$ 23.8%

Expenditures:Expenditures 19,500$ 6,500$ 16,000$ 2,500$ 18,500$ 94.9% -$ N.A.Unallocated 146,177 48,726 - - - 0.0% - N.A.

Total 165,677$ 55,226$ 16,000$ 2,500$ 18,500$ 11.2% -$ N.A.







CITY OF BARTLESVILLEWastewater Capital Improvement Fund

33% of Year Lapsed




Year

Revenue:WCIF Billing 1,400,000$ 466,667$ 493,766$ -$ 493,766$ 35.3% 524,202$ 37.3%Investment Income - - (4,374) - (4,374) N.A. 2,859 25.6%Transfer in - - - - - N.A. - N.A.

Total 1,400,000$ 466,667$ 489,392$ -$ 489,392$ 35.0% 527,061$ 37.2%

Expenditures:Expenditures 2,855,242$ 951,747$ 95,197$ (10,115)$ 85,082$ 3.0% 86,451$ 20.7%Unallocated 2,084,453 694,818 - - - 0.0% - N.A.

Total 4,939,695$ 1,646,565$ 95,197$ (10,115)$ 85,082$ 1.7% 86,451$ 20.7%







CITY OF BARTLESVILLEWastewater Regulatory Capital Improvement Fund

33% of Year Lapsed




Year

Revenue:Investment Income -$ -$ (176)$ -$ (176)$ N.A. 90$ 21.9%Rental Income 112,128 37,376 37,375 - 37,375 33.3% 37,375 33.3%

Total 112,128$ 37,376$ 37,199$ -$ 37,199$ 33.2% 37,465$ 33.3%

Expenditures:Expenditures 70,000$ 23,333$ 2,302$ -$ 2,302$ 3.3% 1,195$ 3.4%Unallocated 202,536 67,512 - - - 0.0% - N.A.

Total 272,536$ 90,845$ 2,302$ -$ 2,302$ 0.8% 1,195$ 3.4%





33% of Year Lapsed


CITY OF BARTLESVILLECity Hall Capital Improvement Fund





Year

Revenue:Investment Income -$ -$ (43)$ -$ (43)$ N.A. 36$ 25.2%Miscellaneous - - 25 - 25 N.A. 2,500 18.5%

Total -$ -$ (18)$ -$ (18)$ N.A. 2,536$ 18.5%

Expenditures:Expenditures 40,000$ 13,333$ 15,221$ -$ 15,221$ 38.1% -$ 0.0%Unallocated 3,439 1,146 - - - 0.0% - N.A.

Total 43,439$ 14,479$ 15,221$ -$ 15,221$ 35.0% -$ 0.0%






CITY OF BARTLESVILLEStorm Drainage Capital Improvement Fund

33% of Year Lapsed





Year

Revenue:Grants 85,206$ 28,402$ -$ -$ -$ 0.0% -$ 0.0%

ExpendituresExpenditures 85,206$ 28,402$ -$ -$ -$ 0.0% 78,062$ 100.4%Unallocated - - - - - N.A. - N.A.

Total 85,206$ 28,402$ -$ -$ -$ 0.0% 78,062$ 100.4%


Fund Balance 7/1 (8)$

Net Revenue (Expense) -

Ending Fund Balance (8)$


CITY OF BARTLESVILLECommunity Development Block Grant Fund




33% of Year Lapsed



Year

Revenue:Transfer in -$ -$ -$ -$ -$ N.A. -$ N.A.Investment Income - - - - - N.A. 58 60.4%

Total -$ -$ -$ -$ -$ N.A. 58$ 60.4%

Expenditures:General Services - - - - - N.A. 218 N.A.Technical Services - - - - - N.A. 19,956 26.3%

Total -$ -$ -$ -$ -$ N.A. 20,174$ 26.6%


Fund Balance 7/1 -$

Net Revenue (Expense) -

Ending Fund Balance -$


CITY OF BARTLESVILLE2005 G.O. Bond Fund

33% of Year Lapsed





Year


Total -$ -$ (6)$ -$ (6)$ N.A. 4$ 23.5%

Expenditures:

Street -$ -$ -$ -$ -$ N.A. -$ 0.0%Unallocated - - - - - N.A. - N.A.

Total -$ -$ -$ -$ -$ N.A. -$ 0.0%



Net Revenue (Expense) (6)




33% of Year Lapsed





Year


Total -$ -$ (26)$ -$ (26)$ N.A. 722$ 48.2%

Expenditures:

Storm Sewer -$ -$ -$ -$ -$ N.A. -$ 0.0%Street - - - - - N.A. - 0.0%Unallocated 17,698 5,899 - - - 0.0% - N.A.

Total 17,698$ 5,899$ -$ -$ -$ 0.0% -$ 0.0%






CITY OF BARTLESVILLE2008A G.O. Bond Fund

33% of Year Lapsed





Year


Total -$ -$ (16)$ -$ (16)$ N.A. 13$ 27.1%

Expenditures:Parks -$ -$ -$ -$ -$ N.A. . N.A.Unallocated 15,304 5,101 - - - 0.0% - N.A.

Total 15,304$ 5,101$ -$ -$ -$ 0.0% -$ N.A.





33% of Year Lapsed


CITY OF BARTLESVILLE2008B G.O. Bond Fund





Year

Revenue:Investment Income -$ -$ (71)$ -$ (71)$ N.A. 61$ 30.2%G.O. Bond Proceeds - - - - - N.A. - N.A.

Total -$ -$ (71)$ -$ (71)$ N.A. 61$ 30.2%

Expenditures:

Street -$ -$ -$ -$ N.A. (37,903)$ 133.1%Unallocated 29,150 9,717 - - - 0.0% - N.A.

Total 29,150$ 9,717$ -$ -$ -$ 0.0% (37,903)$ 133.1%





33% of Year Lapsed







Year

Revenue:Investment Income -$ -$ (1,554)$ -$ (1,554)$ N.A. 2,169$ 29.7%G.O. Bond Proceeds - - - - - N.A. - N.A.

Total -$ -$ (1,554)$ -$ (1,554)$ N.A. 2,169$ 29.7%

Expenditures:

Street -$ -$ 548,051$ (607,729)$ (59,678)$ N.A. 220,896$ 8.9%Unallocated 2,684 895 - - - 0.0% - N.A.

Total 2,684$ 895$ 548,051$ (607,729)$ (59,678)$ -2223.5% 220,896$ 8.9%





33% of Year Lapsed





33



Year

Revenue:Investment Income -$ -$ (1,544)$ -$ (1,544)$ N.A. 41$ 0.9%G.O. Bond Proceeds - - - - - N.A. 60,000 2.0%

Total -$ -$ (1,544)$ -$ (1,544)$ N.A. 60,041$ 2.0%

Expenditures:

Accounting and Finance -$ -$ -$ -$ -$ N.A. -$ 0.0%Technical Services 239,515 239,515 - - - 0.0% - 0.0%Fire - - 494,100 (494,100) - N.A. 571,379 45.7%Police - - 2,725 - 2,725 N.A. - 0.0%Library - - 90,308 (90,308) - N.A. - 0.0%History Museum 54,000 54,000 54,000 - 54,000 100.0% - 0.0%Park 220,000 220,000 37,353 8,975 46,328 21.1% - 0.0%Sooner Pool 115,000 115,000 - - - 0.0% - 0.0%Golf Course - - - - N.A. - 0.0%Unallocated - - - - - N.A. - N.A.

Total 628,515$ 628,515$ 678,486$ (575,433)$ 103,053$ 16.4% 571,379$ 24.0%





33% of Year Lapsed







Year

Revenue:Reimbursement - BMA 4,417,506$ 1,472,502$ 1,421,668$ -$ 1,421,668$ 32.2% 1,747,248$ 38.3%Investment Income - - (322) - (322) N.A. 98 12.4%

Total 4,417,506$ 1,472,502$ 1,421,346$ -$ 1,421,346$ 32.2% 1,747,346$ 38.3%

Expenditures:Wastewater Plant 2,072,540$ 690,847$ 683,187$ 1,360,218$ 2,043,405$ 98.6% 2,095,453$ 99.1%Wastewater Maintenance 813,185 271,062 229,982 6,091 236,073 29.0% 223,701 29.5%Transfers Out 1,524,596 508,199 508,196 - 508,196 33.3% 495,737 33.3%Reserves 73,657 24,552 - - - 0.0% - N.A.

Total 4,483,978$ 1,494,660$ 1,421,365$ 1,366,309$ 2,787,674$ 62.2% 2,814,891$ 64.6%






CITY OF BARTLESVILLEWastewater Operating Fund

33% of Year Lapsed





Year

Revenue:Wastewater Fees 3,846,910$ 1,282,303$ 1,370,171$ -$ 1,370,171$ 35.6% 1,409,594$ 36.2%Tap Fees 5,319 1,773 1,800 - 1,800 33.8% 1,350 29.5%Other Charges 3,671 1,224 3,765 - 3,765 102.6% 2,415 100.0%Investment Income 1,100 367 - - - 0.0% 370 100.0%Miscellaneous 76,000 25,333 58,153 - 58,153 76.5% 76,735 99.5%

Total 3,933,000$ 1,311,000$ 1,433,889$ -$ 1,433,889$ 36.5% 1,490,464$ 37.5%

Expenditures:Other Operating Expense 33,000$ 11,000$ -$ -$ -$ 0.0% 14,645$ 50.1%Transfers Out 4,417,506 1,472,502 1,421,668 - 1,421,668 32.2% 1,747,248 38.3%

Total 4,450,506$ 1,483,502$ 1,421,668$ -$ 1,421,668$ 31.9% 1,761,893$ 38.3%






BARTLESVILLE MUNICIPAL AUTHORITYBMA Wastewater Fund

33% of Year Lapsed





Year

Revenue:BMA Reimbursement 7,620,080$ 2,540,027$ 2,327,655$ -$ 2,327,655$ 30.5% 2,402,245$ 34.8%Investment Income - - (359) - (359) N.A. 24 3.2%Miscellaneous 43,900 14,633 84,783 - 84,783 193.1% 22,658 39.4%

Total 7,663,980$ 2,554,660$ 2,412,079$ -$ 2,412,079$ 31.5% 2,424,927$ 34.9%

Expenditures:Water Plant 2,901,380$ 967,127$ 906,000$ 72,129$ 978,129$ 33.7% 1,047,401$ 41.4%Water Administration 326,167 108,722 94,664 (259) 94,405 28.9% 75,700 21.2%Water Distribution 1,610,073 536,691 450,977 2,304 453,281 28.2% 540,807 26.3%Transfers Out 2,829,094 943,031 943,030 - 943,030 33.3% 836,567 33.3%Reserves 163,857 54,619 - - - 0.0% - N.A.

Total 7,830,571$ 2,610,190$ 2,394,671$ 74,174$ 2,468,845$ 31.5% 2,500,475$ 33.6%






CITY OF BARTLESVILLEWater Operating Fund

33% of Year Lapsed





Year

Revenue:Water Sales 8,312,638$ 2,770,879$ 3,167,098$ -$ 3,167,098$ 38.1% 3,892,102$ 46.6%Tap Fees 51,643 17,214 15,850 - 15,850 30.7% 13,270 26.7%Other Water Charges 310,103 103,368 99,755 - 99,755 32.2% 121,307 38.1%Investment Income 37,800 12,600 (7,422) - (7,422) -19.6% 6,901 30.4%Loan Proceeds - 386,900 - 386,900 N.A. 80,700 2.5%Miscellaneous 403,282 134,427 134,427 - 134,427 33.3% 134,426 33.3%

Total 9,115,466$ 3,038,488$ 3,796,608$ -$ 3,796,608$ 41.7% 4,248,706$ 34.2%

Expenditures:Debt Service 3,455,000$ 1,151,667$ 1,281,000$ 1,281,000$ 37.1% 1,593,344$ 49.9%Construction 250,000 83,333 414,375 (202,938) 211,437 84.6% 80,700 2.1%Transfers Out 7,620,080 2,540,027 2,327,655 - 2,327,655 30.5% 2,402,245 34.8%

Total 11,325,080$ 3,775,027$ 4,023,030$ (202,938)$ 3,820,092$ 33.7% 4,076,289$ 29.2%






BARTLESVILLE MUNICIPAL AUTHORITYBMA Water Fund

33% of Year Lapsed





Year

Revenue:Collection Fees 4,415,742$ 1,471,914$ 1,441,470$ -$ 1,441,470$ 32.6% 1,488,696$ 33.9%Investment Income 5,500 1,833 (752) - (752) -13.7% 1,501 38.8%Miscellaneous 11,602 3,867 12,658 - 12,658 109.1% 4,850 37.5%

Total 4,432,844$ 1,477,614$ 1,453,376$ -$ 1,453,376$ 32.8% 1,495,047$ 33.9%

Expenditures:Sanitation 3,239,167$ 1,079,722$ 935,058$ (10,542)$ 924,516$ 28.5% 935,057$ 48.0%Transfers Out 1,109,001 369,667 369,665 - 369,665 33.3% 967,616 33.3%Reserves 133,413 44,471 - - - 0.0% - N.A.

Total 4,481,581$ 1,493,860$ 1,304,723$ (10,542)$ 1,294,181$ 28.9% 1,902,673$ 39.2%






CITY OF BARTLESVILLESanitation Operating Fund

33% of Year Lapsed





Year

Revenue:Green Fees 224,200$ 74,733$ 92,400$ -$ 92,400$ 41.2% 97,078$ 52.6%Annual Fees 134,300 44,767 61,298 - 61,298 45.6% 61,605 43.4%Storage Fees 300 100 210 - 210 70.0% 35 1.5%Investment Income 200 67 (176) - (176) -88.0% 142 33.9%Sale/Surplus Property - - - - - N.A. - N.A.Transfers In 18,551 6,184 6,183 - 6,183 33.3% 25,043 33.3%

Total 377,551$ 125,851$ 159,915$ -$ 159,915$ 42.4% 183,903$ 45.5%

Expenditures:Golf Course 459,469$ 153,156$ 150,556$ 42,584$ 193,140$ 42.0% 187,833$ 46.1%Reserves 14,404 4,801 - - - 0.0% - N.A.

Total 473,873$ 157,957$ 150,556$ 42,584$ 193,140$ 40.8% 187,833$ 46.1%






CITY OF BARTLESVILLEAdams Municipal Golf Course Operating Fund

33% of Year Lapsed





Year

Revenue:Pool Receipts 18,911$ 6,304$ 6,234$ -$ 6,234$ 33.0% 7,016$ 41.7%Swimming Lesson Fee 2,375 792 625 - 625 26.3% 675 18.5%Pool Concessions 8,677 2,892 4,511 - 4,511 52.0% 4,346 42.9%Investment Earnings - - (49) - (49) N.A. 47 26.9%Rentals - - 220 - 220 N.A. - 0.0%Transfers 22,443 7,481 7,483 - 7,483 N.A. 12,441 33.3%

Total 52,406$ 17,469$ 19,024$ -$ 19,024$ 36.3% 24,525$ 35.8%

Expenditures:Expenditures: 88,160$ 29,387$ 36,318$ (3,668)$ 32,650$ 37.0% 33,033$ 45.4%Reserves 1,763 588 - - - 0.0% - N.A.

Total 89,923$ 29,975$ 36,318$ (3,668)$ 32,650$ 36.3% 33,033$ 45.4%





33% of Year Lapsed


CITY OF BARTLESVILLESooner Pool Fund





Year

Revenue:Pool Receipts 38,292$ 12,764$ 13,986$ 13,986$ 36.5% 20,069$ 47.7%Pool Concessions 23,688 7,896 9,546 - 9,546 40.3% 13,106 51.1%Investment Income 300 100 (53) - (53) -17.7% 70 32.9%Miscellaneous Income 3,000 - 4,814 - 4,814 160.5% 2,994 36.3%Transfers In 14,381 4,794 4,797 - 4,797 33.4% 8,248 33.3%

Total 79,661$ 25,554$ 33,090$ -$ 33,090$ 41.5% 44,487$ 44.1%

Expenditures:Expenditures: 128,150$ 42,717$ 70,260$ 3,687$ 73,947$ 57.7% 69,988$ 55.9%Reserves 2,563 854 - - - 0.0% - N.A.

Total 130,713$ 43,571$ 70,260$ 3,687$ 73,947$ 56.6% 69,988$ 55.9%





33% of Year Lapsed


CITY OF BARTLESVILLEFrontier Pool Fund





Year

Revenue:Investment Income -$ -$ (118)$ -$ (118)$ N.A. 224$ 33.9%Miscellaneous - - 3,837 - 3,837 N.A. 8,007 100.0%Reimb from Operating 238,135 79,378 80,231 - 80,231 33.7% 26,590 33.3%

Total 238,135$ 79,378$ 83,950$ -$ 83,950$ 35.3% 34,821$ 39.4%

Expenditures: 425,000$ 141,667$ 83,439$ 59,750$ 143,189$ 33.7% 64,371$ 27.4%



Net Revenue (Expense) 511



CITY OF BARTLESVILLEWorker's Compensation Fund

33% of Year Lapsed





Year

Revenue:Investment Income -$ -$ (226)$ -$ (226)$ N.A. 296$ 36.0%Premiums Contributions 450,000 150,000 134,139 - 134,139 29.8% 152,982 33.8%Reimb from Operating 2,332,775 777,592 777,592 - 777,592 33.3% 516,711 33.3%Reimb by Contract - - 1,161 - 1,161 N.A. - N.A.

Total 2,782,775$ 927,592$ 912,666$ -$ 912,666$ 32.8% 669,989$ 33.4%

Expenditures: 2,825,000$ 941,667$ 794,920$ 109,301$ 904,221$ 32.0% 942,684$ 38.5%






CITY OF BARTLESVILLEHealth Insurance Fund

33% of Year Lapsed





Year

Revenue:Transfers In 28,243$ 9,414$ 9,411$ -$ 9,411$ 33.3% -$ 0.0%

Total 28,243$ 9,414$ 9,411$ -$ 9,411$ 33.3% -$ 0.0%

Expenditures: 300,000$ 100,000$ 1,280$ -$ 1,280$ 0.4% -$ 0.0%





33% of Year Lapsed


CITY OF BARTLESVILLEAuto Collision Insurance Fund





Year

Revenue:Transfers In 652,551$ 217,517$ 217,519$ -$ 217,519$ 33.3% 437,573$ 33.3%

Total 652,551$ 217,517$ 217,519$ -$ 217,519$ 33.3% 437,573$ 33.3%

Expenditures: 3,151,001$ 1,050,334$ -$ -$ -$ 0.0% -$ N.A.





33% of Year Lapsed


CITY OF BARTLESVILLEStabilization Reserve Fund





Year

Revenue:Transfers In 2,310,000$ 770,000$ 770,000$ -$ 770,000$ 33.3% 1,249,250$ 33.3%

Total 2,310,000$ 770,000$ 770,000$ -$ 770,000$ 33.3% 1,249,250$ 33.3%

Expenditures:Wastewater 554,500$ 184,833$ 90,783$ (90,783)$ -$ 0.0% 112,221$ 55.2%Water 1,596,382 532,127 20,979 (41,085) (20,106) -1.3% 22,141 11.2%Sanitation 600,000 200,000 8,924 404,232 413,156 68.9% 1,053,963 62.5%

Total 2,750,882$ 916,960$ 120,686$ 272,364$ 393,050$ 14.3% 1,188,325$ 56.9%





100% of Year Lapsed


CITY OF BARTLESVILLECapital Improvement Reserve Fund





Year


Total -$ -$ (12)$ -$ (12)$ N.A. 390$ 94.2%

Expenditures: 9,037$ 3,012$ -$ -$ -$ 0.0% -$ N.A.






CITY OF BARTLESVILLEMausoleum Trust Fund

33% of Year Lapsed





Year

Revenue:Investment Income -$ -$ (4)$ -$ (4)$ N.A. 12$ 80.0%Transfers In 64,077 21,359 17,109 - 17,109 26.7% 16,891 33.3%

Total 64,077$ 21,359$ 17,105$ -$ 17,105$ 26.7% 16,903$ 33.3%

Expenditures:Debt Service 51,346$ 17,115$ -$ 51,346$ 51,346$ 100.0% -$ 0.0%Transfers Out - - - - - N.A. - N.A.

Total 51,346$ 17,115$ -$ 51,346$ 51,346$ 100.0% -$ 0.0%


Fund Balance 7/1 -$



BARTLESVILLE MUNICIPAL AUTHORITYBMA General Fund




33% of Year Lapsed

Community Development Department STAFF REPORT TO: Ed Gordon, City Manager FROM: Natasha Riley, Assistant City Planner DATE: December 11, 2013 SUBJECT: CASE NO. PC-13-19-RZ/PUD: A public hearing to consider and take action on an

application from Brent Taylor for approval of a rezoning from C-5/PUD (General Commercial) to RM-1.5/PUD (Multifamily Residential) and for approval of a supplemental designation Planned Unit Development and Site Development Plan for development of condominiums, to be known as Gramercy 2nd Addition, on property located west of US Highway 75, between Nowata Road and Price Road, legally described as a replat of Lot 4, Fairfield Addition, Bartlesville, Washington County, Oklahoma.

GENERAL INFORMATION: Applicant: Brent Taylor Requested Action: Approval of a rezoning from C-5/PUD and RM-1.5/PUD Location: West of Fairfield Inn (Exhibits A) Area of Tract: Approximately 4.62 acres Present Land Use: Undeveloped Proposed Land Use: Condominiums Adjacent Zoning North: RS-7 (Single Family Residential) RM-1.5 (Multi-family Residential) – Park

Place Addition and Gramercy Lofts South: RM-3/PUD (Multi-family Residential) – Undeveloped

West: RS-7 (Single Family Residential) – Wayside Heights 2nd addition East: C-5/PUD (General Shopping) – Fairfield Inn

SUPPLEMENTAL INFORMATION: Proposed Development: The applicant, Brent Taylor, requests approval of a rezoning of approximately 4.62 acres from C-5/PUD to RM-1.5/PUD. The property is located south of Stonewall Drive and the applicant’s existing condominium development, known as Gramercy Lofts, and west of Nova Road. The applicant proposes developing the site as a multi-family residential condominium complex. Additional information about the rezoning request is attached as Exhibit B. The proposed development will include twenty-six (26) one and two-story, detached residential units and up to sixteen (16) attached residential units in four (4) buildings (Unit A, B, C, and D), for a total of 42 dwelling units. Overall, the possible 42 units will comprise a building density of 1 unit/4791 ft.². Unit E, as shown on the site plan, will be a common building, housing a storm shelter, gym, two bathrooms, and a public gathering space. This building will be located on the west side of the “Common Green” which will be

December 11, 2013 PC-13- 19-RZ/PUD/SDP 1

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Highlight


an interior common space in front of the detached, single-family units, featuring landscaping, trees, fire pit/cookout grill, hammocks, swings and benches. Each single-family unit will have a front porch that faces out onto the Common Green. Additionally, Gramercy 2 residents will have access to an existing park and recreation area on the northeast corner of the site (developed as part of Gramercy Lofts), which includes swings, benches, open space, and a walking trail. Gramercy 2nd Addition will be folded into Gramercy Homeowners Association and all common areas will be accessible by both developments. Under condominium laws, known in the State of Oklahoma as the Unit Ownership Estate Act, owners or co-owners of a building can create a condominium (unit ownership estate) by declaring their intention to submit such property to the provisions of the State law. For the State of Oklahoma, a unit ownership estate permits the ownership of single units (defined as the enclosed space consisting of two or more rooms occupying all or a part of a floor or floors in a building of one or more floors or stories) in a multi-unit building together with an undivided interest in the common elements. There are general common elements and limited common elements. General common elements generally includes the land on which the building stands, and the exterior and structural elements of the building itself, basements, yards, gardens, parking area, storage areas, private streets and sidewalks, and the installation of common central utility services. Limited common elements are those common elements which are agreed upon by all units owners to be reserved for the use of a certain number of units to the exclusion of the other units. Each owner is provided an undivided interest in the common elements which cannot be separated from the unit itself. All owners share in common expenses such as the expenses of administration, insurance, maintenance, repair or replacement of the common elements, governed by by-laws, typically managed and administered by an administrator or a board of administration. Each unit, together with its proportionate interest in the common elements constitutes a separate and distinct unit for the purpose of tax assessment (as with any other property tax assessment). Building Setbacks: The proposed building setback and building layout complies with the minimum requirements of the RM-1.5 Zoning District. Parking and Access: Each detached unit will have a private garage located on the outside perimeter of each unit. The garages will be accessed via an alley, from a secondary entrance located on the southeast corner of the site. Unit a through D will have nineteen (19) parking spaces located immediately in front of the structures. Eight (8) Common parking spaces will be provided on the West radius of the central rotary, off the main entry drive. The zoning regulations require three (3) parking spaces for every two (2) dwelling units in a multifamily development. Therefore, this development would require up to sixty-three (63) parking spaces, depending on the final unit count. Garage spaces are counted as part of the total required spaces. Utilities and Infrastructure: All utilities are accessible for the development and will be extended, as required by the City Engineer, at the cost of the developer to serve all units within the development. Public Participation: In accordance with the Zoning Regulations, property owners within 300 feet of the site were notified of this request, and a sign was posted on the site on October 30, 2013. Also in accordance with the regulations, the applicant held a citizen participation meeting for November 7, 2013 to present the proposed plan and answer neighbors’ questions. Three property owners attended the meeting and asked questions about fencing. The property owners had no other concerns and expressed support for the project. STAFF RECOMMENDATION: The Comprehensive Plan supports the neighborhood unit concept of development, whereby higher intensity commercial developments are in nodal locations along major arterials and medium intensity uses, such as multifamily developments, are located where they can serve to buffer the high intensity commercial uses from the low intensity residential uses. The proposed condominium development, at this location is supported by the policies of the Comprehensive Plan. The MAPC held a public hearing to consider this request for Rezoning and approval of a Planned Unit

Development at its regular meeting on Tuesday, November 19, 2013. After receipt of public input and further deliberation, the MAPC voted 6 – 0, to recommend approval of the request to the City Council with the following condition:

1. All construction will meet the minimum standards set forth by the Zoning, Building, and Fire Codes. CITY COUNCIL ACTION REQUESTED: A second and final public hearing to consider this request for Rezoning and approval of a Planned Unit Development and Site Development Plan has been scheduled before the City Council on Monday, December 16, 2013. The City Council is requested to hold this public hearing and take final action on the request. Attached for Council consideration is an ordinance which, if adopted, would approve the request as recommended by the MAPC.


Stonewall Drive

Gramercy Lofts

Gramercy 2


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Text Box

Exhibit B

November 13, 2013

Gramercy 2nd Addition a replat of lot 4, Fairfield Addition, the final plat for an addition to Bartlesville, Washington County, Oklahoma Project description for PUD application Gramercy 2nd is a proposed 4+ acre site development of 26 detached residences legally formed as condominiums, (unit ownership trusts) spaced 10' apart. Additionally, unit's A, B, C & D just north of the main entry and backing up to the park and recreation area, is proposed as a multi-family space comprised of three or four residence buildings. Gramercy 2nd addition will be folded into Gramercy Homeowners' Association and all amenities afforded to Gramercy Lofts owners will be accessed by the residences of the 2nd addition. Also, any amenities formed during the construction of Gramercy 2nd will also be provided and available to residents of Gramercy Lofts and the existing Gramercy Homeowners' Association. Unit E will be a common building providing a storm shelter, a gym, two bathrooms and a public gathering space. Additional amenities provided for during construction of Gramercy 2nd included a town green in the interior square of the single detached units, a park and recreation area including sitting swings, benches, lawn and walking trail. Common parking will be provided on the west radius of the central rotary off the main entry drive. A secondary entrance on the southeast corner of the site will provide access to alley and garages located on the outside perimeter of each unit. Residences will have front porches facing the interior green space and a walk will connect separate the front porches and front lawns from the common green. The common green will feature a lawn, landscape, trees, fire pit/cookout grill, hammocks, swings and benches.

3650 SE Camelot Drive Bartlesville, OK 74006 Office: 918-333-3500 Cell: 918-331-6002 Email: [email protected]

November 13, 2013

An additional feature also being considered is to provided for a common garden area for growing vegetables and other table fare. Location has been determined and this is still a amenity being evaluated for inclusion. Single detached units 1-26 will be for sale and the 3-plex and 4-plex buildings would be leased to short and long term tenants. Gramercy 2nd would include thirty-eight residential units and Gramercy Lofts currently has forty residential units. All of these units would be subject to covenants and restrictions already in place for Gramercy Homeowners' Association and dues paid to the Association provide for lawn maintenance, landscape maintenance, other grounds upkeep, insurance for exterior elements of the project, roofs, decks, posts, brick, siding, stone, walks, drives, patios, lights, fence, irrigation, pool, gym and common gathering areas. Additionally, water/trash/sewer are paid by the Association. Gramercy I utilizes a 2" water tap and two 2" water taps for irrigation. Gramercy 2nd would propose to use similar water infrastructure subject to engineers evaluation and recommendation. There are currently two city dumpsters at Gramercy 1 and trash pick-up scheme has not been determined at this date for Gramercy 2nd. I have attached a sample floor plan as well as a few sample elevations. The intention is to provide an attractive "main street town square" feel to enhance the project already in place at Gramercy 1, which is taller and has an more urban, townhome style with tighter density. The idea on the 2nd addition is to provide a little more space and attract a blended demographic with both 1 story and 2 story residences in the cluster of twenty-six detached units. Elevation widths and heights vary but will average 19'-22' wide by 40'-45' deep. Covered porches and balconies will add to this footprint. Thank you for your consideration of this project. We look forward to a successful build that will provide fresh and exciting choices to Bartlesville's inventory of residential communities. Brent Taylor The Taylor Homes Group 918-331-6002

November 13, 2013

City of Bartlesville 401 S. Johnstone Ave Bartlesville, OK 74003 Re: Citizen Participation Meeting Case No. PC-13-19-RZ/PUD/SDP Site: a replat of lot 4, Fairfield Addition, the final plat for an addition to Bartlesville, Washington County, Oklahoma This is a summary of our citizen participation meeting regarding our zoning and platting application for Gramercy 2. We held the meeting in the clubhouse room at Gramercy Lofts, 7:00 pm November 7, 2013. The following citizens attended: Joe & Linda Smith 2120 Jefferson Road Bob Bolinger 3612 Wayside Drive We began the meeting at 7:01 and I reviewed the plat along with the sample floorplan and elevations. I explained the development plan and fielded questions. Mr. Bolinger talked about his horses and barb wire fence and we agreed to address this during construction to make sure the fence isn't compromised in terms of securing the horses. I told Mr. Bolinger that eventually, our plan is to install a black wrought iron type fence similar to the existing fence surround Gramercy Lofts Phase I. He was happy with that. The Smith's home borders our plat on the west and they had a question about fencing also. I told them that we would install 6' privacy bordering any residences to the west. I believe there are four homes bordering on that side. We had a good discussion and we concluded at 7:35 pm. Smith's and Mr. Bolinger both expressed best wishes for the project and had no other concerns other than the set backs and fence questions. Submitted by: Brent Taylor November 7, 2013

3650 SE Camelot Drive Bartlesville, OK 74006 Office: 918-333-3500 Cell: 918-331-6002 Email: [email protected]

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Text Box

Exhibit C

ORDINANCE NO. AN ORDINANCE AMENDING THE LAND USE AND ZONING MAP OF THE BARTLESVILLE METROPOLITAN AREA, AND AMENDING THE ZONING MAP ON FILE IN THE OFFICE OF THE CITY CLERK OF THE CITY OF BARTLESVILLE BY CHANGING THE BOUNDARY OF THE USE DISTRICT SO THAT CERTAIN AREAS HEREIN DESCRIBED AND LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF BARTLESVILLE, OKLAHOMA SHALL BE CHANGED FROM C-5/PUD TO RM-1.5/PUD AND ACKNOWLEDGING THE APPROVAL OF A SUPPLEMENTAL DESIGNATION PLANNED UNIT DEVELOPMENT (CASE NO. PC-13- 19-RZ/PUD/SDP).

WHEREAS, petitions were heretofore filed with the Metropolitan Area Planning Commission of

the City of Bartlesville requesting that the real estate hereinafter described, located in the City of Bartlesville, be rezoned from C-5/PUD to RM-1.5/PUD and materials were submitted relative to a certain Supplemental Designation Planned Unit Development relative to all of the real property hereinafter described; and

WHEREAS, the Metropolitan Area Planning Commission considered said request at a public hearing on October 22, 2013, and following public input and discussion, submitted its report to the City Council with a recommendation for approval of RM-1.5/PUD zoning and supplemental designation planned unit development; and

WHEREAS, after receipt of said report, the City Council thereafter gave due public notice of

hearing to be held relative to said proposed changes, which notice stated the nature and purpose of said proposed changes, gave the time and place of said hearing and stated where copies of the proposed changes were available for inspection prior to the time of said hearing; and

WHEREAS, on December 16, 2013 said hearing was duly held by the City Council; and

WHEREAS, on December 16, 2013 said City Council approved said rezoning and supplemental designation planned unit development.

NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF BARTLESVILLE, OKLAHOMA:

Section 1. That the land use and zoning map of the Bartlesville Metropolitan Area approved by the City Council on December 19, 1966, on file in the office of the City Clerk of the City of Bartlesville, Oklahoma, be and the same is hereby amended by re-establishing the boundary of the use districts so that the following described real estate located in the County of Washington, Oklahoma be rezoned from C-5/PUD to RM-1.5/PUD:

Lot 4, Fairfield Addition, Bartlesville, Washington County, Oklahoma.

Section 2. That the PUD Outline Development Plan pertaining to Case No. PC-13-19-RZ/PUD/SDP relative to all of the real property heretofore described is hereby approved with the following conditions:

1. All construction will meet the minimum standards set forth by the Zoning, Building, and Fire Codes.

Section 3. That the materials submitted in connection with the case are hereby approved and

adopted and are incorporated herein by reference. PASSED by the City Council and APPROVED by the Mayor of the City of Bartlesville,

Oklahoma this 16th day of December, 2013.

Tom Gorman, Mayor

ATTEST: __________________________ Mike Bailey, City Clerk

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2014 Legislative Agenda

FEDERAL ISSUES

Water Supply Strongly support Congressional action to secure a cost share adjustment for additional water storage on Lakes Hulah and Copan as proposed by the City of Bartlesville to ensure a reliable long-term water supply for 50,000 regional water customers even in times of drought.

• Secure a cost share adjustment for additional water storage on Lakes Hulah and Copan per draft language proposed by the City of Bartlesville

• OR reform water storage pricing formulas on non hydropower USACE managed lakes to make reallocated water storage affordable

• Promptly fund dam repairs/rehabilitation for Lakes Hulah (DSAC III) and Copan (DSAC IV) so Bartlesville may proceed with request for flood control reallocation

• Authorize or waive flood control reallocation studies on Lakes Hulah and Copan to allow City of Bartlesville to proceed to secure up to 5% reallocation of flood control to water supply on both lakes as recommended in 2007 USACE “Bartlesville Water Supply and Conveyance Study”

Transportation Support continued funding for completion of critical improvements to U.S. Highway 60 east and west of Bartlesville. Taxation Support comprehensive reform of the federal tax code to reduce the overall tax burden on individuals and businesses. Support an industry blind tax code to spur economic growth and opportunity. Energy Support all efforts to roll back regulations, which hamper the ability to explore, produce and market oil and gas resources or service the oil and gas industry. Small Business Support the growth of small businesses by requiring strict cost/benefit analysis of any proposed legislation or policy, which could impact small businesses. Health Care Whereas free markets are the key to successful health care reforms Support free market solutions to improve the affordability and delivery of health care services.

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Bartlesville Regional Chamber of Commerce 2014 Legislative Agenda

Support block granting Medicaid funds to individual states with waivers from federal regulations to achieve better health care and lower costs for their citizens. Oppose legislation that would limit access to legal, over-the-counter products, including requiring prescriptions for such products. Such legislative action would drive up health care costs and penalize law-abiding citizens. Environment Whereas the Pesticide General Permit (PGP) duplicates regulation already covered by the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA) and Whereas these duplicative regulations increase costs to local taxpayers, Support repeal of the PGP, a return to the original FIFRA pesticide-permitting regime and support granting Oklahoma delegated authority to oversee the PGP until repealed.

STATE ISSUES Transportation Support continued improvements to U.S. Highway 60 east and west of Bartlesville, particularly those included in the ODOT 2011-2018 Construction Work Plan. Support the successful, ongoing improvement to roads and bridges through eight-year program plans and dedicated funding for transportation projects. Taxation Support overall reduction of the tax burden on state residents and businesses, including further reductions of state income tax rates. Strongly oppose increasing or creating other taxes and fees. Support proposed legislation to repeal the franchise tax. Support proposed legislation to reduce the percentage of municipal sales tax collections that the Oklahoma Tax Commission is authorized to retain. Economic Development Support the careful, objective analysis of the effectiveness of each proposed or existing rebate, tax credit or economic incentive program. Support legislation to improve oversight, measurement and transparency of each rebate, tax credit and economic incentive program. Small Business Support the growth of small businesses by requiring strict cost/benefit analysis of any proposed legislation/policies, which could impact small businesses.

3


Spending Support expenditures to repair or improve the state capitol building to ensure its safety and efficient operation. Strongly oppose any further state funding of the Native American Cultural & Education Authority and the American Indian Cultural Center & Museum. Any additional funding for the AICCM should be accompanied by an equal appropriation to the Mid Sized Cities Coalition for their local projects. Public Pension Reform Support conversion of public employee pension systems to a predictable and defined employer contribution system. Support additional reforms to public employee pension systems to:

• Ensure safe and secure retirements • Reduce pension deficits • Protect state and municipal bond credit ratings.

Labor Reform Whereas unions, not taxpayers, should collect union dues, support repeal of statutes, which require state and local governments to deduct union dues from employee paychecks. Whereas the municipal labor grievance system has unduly favored labor over local taxpayers, support legislation to permit municipalities to appeal labor grievance arbitration decisions to district court. Whereas city councils are not allowed to make final decisions on labor agreements, support legislation to permit municipalities to appeal binding interest arbitration decisions to district court while preserving the right to refer the issue to voters for final determination Environment Support action to restrict the regulatory activities of the Oklahoma Department of Environmental Quality (ODEQ) to those specified in federal or state law. Support action to prevent ODEQ implementing an increase in rates charged to municipalities. Whereas overreach and over regulation by ODEQ drives up the cost of water and wastewater services to all Oklahomans,

• Support action to restrict surcharges by ODEQ to those which equal the actual cost of complying with EPA core federal primacy requirements

• And support a performance and efficiency study, including a cost of services analysis, to verify the cost of EPA core primacy requirements

• And support action to implement cost-savings to further reduce surcharges

4


Education Whereas funding for public education accounts for over 50% of the state budget, support targeted increases in funding to address growing student enrollment or to fund specific legislative reforms. Support expanding the Oklahoma Promise program to career tech certifications and associate degrees without the requirement of concurrent college enrollment. Support action to investigate the potential benefit of granting associate degree equivalence to certain career tech certifications. Support action to begin state aid payments to local school districts in July of each year. Support action to allow high performing school districts more flexibility in implementing state initiatives and freedom to implement local ideas to further improve performance. Support action to maximize the expenditure of state education dollars by reducing the number of school districts with a goal of improving Oklahoma’s ranking among the seven surrounding states. Support action to make a student’s years of common education the most productive possible by

• Maximizing online and long distance learning • Maximizing a student’s ability to integrate secondary, higher education and

career tech course work so as to graduate high school with associate degree and/or career tech program certification

Health Care Oppose legislation that would limit access to legal, over-the-counter products, including requiring prescriptions for such products. Such legislative action would drive up health care costs and penalize law-abiding citizens. Retain and improve the InsureOklahoma! Premium assistance program by maximizing state authority to direct federal funds where they are needed most. Support effective incentives and initiatives designed to improve service delivery and increase access to health care Continue to support a long-term solution to address full reimbursement funding for Medicaid services

5


While maintaining opposition to state mandated health insurance benefits, support legislation requiring a cost/benefit analysis to accompany any proposed health insurance benefit mandate.

LOCAL ISSUES Retail and Commercial Development Support City Council approval of draft plans for retail development, recruitment and incentive programs as proposed by the Retail Subcommittee of the Community Strategic Planning Committee. Support City Council approval of less restrictive regulations for:

• Exteriors and landscaping • Signs • Development and permitting

as proposed by the Local Business Climate and Regulation Subcommittee of the Community Strategic Planning Committee. Economic Development Continue to support ongoing review and reform of city and county regulations related to retail and commercial development, which discourage new enterprises from locating to our community or drive new enterprises to neighboring communities. Private Property Rights Support and defend the fundamental right of owners of private property to use, improve and prosper from the sale or development of their property with limited interference from local government.

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STAFF REPORT ENGINEERING DEPARTMENT

TO: Ed Gordon, City Manager

FROM: Micah Siemers, Engineering Services Supervisor

DATE: December 10, 2013

SUBJECT: Discuss and take action on Change Order #1 for the Silver Lake Road and Frank Phillips Boulevard Improvements project.

One of the voter approved projects on the 2008 General Obligation Bond election is the extension of Silver Lake Road from Frank Phillips to Tuxedo. The project consists of the extension of Silver Lake Road, signalizing the intersection of Frank Phillips and Silver Lake, adding turn lanes on Frank Phillips, and adding a new parking lot to the Robinwood Soccer Complex. Additionally the project includes installation of a new 20” waterline from Comanche to the east side of Silver Lake Road to replace existing 10” and 16” waterlines, construction of a new 6” waterline along Beck Drive to replace an existing 2” waterline, and construction of a new 24” sanitary sewer line to replace existing 10” and 16” sewer lines along Beck Drive.

The first four (4) items included in Change Order #1 are associated with the construction of the 20” water line. A few items were identified once construction started that would be necessary to construct the water line properly. Water department staff requested that a butterfly valve be installed at the east end of the water line extension to allow the line to be isolated as necessary in the future. Also water department staff requested that two (2) tap saddles be installed on either side of the river boring to allow for testing in the future. There were also some additional fittings required to complete the connection between the new 20” water line and the existing 10” and 16” lines at the east end of the project. The butterfly valve and tap saddles were not necessarily required, but were requested by water department staff. The other fittings were necessary to ensure proper connection to the existing system, but were not included in the original bid. All of these items total $10,120.00 that will be added to the contract price.

The fifth item included in Change Order #1 is the removal and relaying of existing 24” concrete pipe that originally drained a ditch located north of the sanitary sewer lagoon access drive. The pipe drained to a ditch located adjacent to the soccer fields. The drainage of this ditch was not taken into account on the plans and the outflow of the pipe was located at the centerline of the proposed roadway. Staff negotiated a price with the contractor to relocate the existing concrete pipe under a proposed access drive to an existing sanitary sewer lift station, which would drain to an existing ditch on the west side of the proposed roadway. The total cost to remove and relay the existing 24” RCP adds $6,512.00 to the contract price.

The sixth item included in Change Order #1 is the construction of a temporary gravel access drive into the new parking lot at the Robinwood Soccer Complex. The wet conditions during the summer months delayed construction of the parking lot for the soccer fields. The parking lot had to be accessible for the fall soccer season, so we were able to get the aggregate base in the parking lot in

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place to have an all-weather surface during the soccer season. However, the road construction was not far enough along to allow access through what will be the future access drives. Therefore the contractor had to construct a temporary gravel access drive into the parking lot. This was not planned originally, so we agreed to split the total cost with the contractor if they would construct it in time for soccer season. This item totaled $2,083.32.

The final item included in Change Order #1 is associated with an alteration in the earthwork construction methods due to a combination of factors. The southerly portion of the project is located in the 100 year floodplain. Development requirements inside the floodplain require that the net fill be zero. This means that any material brought into the floodplain must have an equal amount hauled out of the floodplain in that immediate vicinity. The original plan was to construct the entire roadway base in the floodplain from a borrow pit adjacent to the site. Originally the material was thought to be sufficient for use as roadway fill, however once excavation started and the wet weather set in, we realized this material would be very difficult to work with under the wet conditions and would create massive delays in construction and would be very difficult to meet compaction standards. Additionally, the borrow pit was full of water for months due to releases from Hulah and Copan lakes and was therefore inaccessible during that time. As the contractor moved on with construction at the north end of the site to continue making progress, staff decided to use the high quality shale material being cut from that portion of the project as fill material for the south end of the project. However, the north end of the project is not located in the floodplain while the south end is. Therefore material has to be removed from the borrow pit and hauled offsite. Staff has negotiated a price with the contractor to haul the material out of the borrow pit to an offsite location to offset the fill in the floodplain. Though the contractor would have had to haul the material out of the borrow pit according to the original plan, the difference is that they could have used larger equipment to move the material onsite. Now to haul the material off site they have to use standard tandem axle dump trucks and increase the number of trips and handling of the material. Staff has agreed to a compromise between the Select Fill price and Unclassified Borrow price of $15/CY and $4/CY, respectively and will pay the contractor $9.75/CY to haul the borrow pit material offsite. To date, 6,390 CY has been hauled into the floodplain and will have to be taken out of the borrow pit. At $9.75/CY, the final estimated cost will be $62,302.50. Since the project is at grade on the north end of the site there should be no additional material hauled out. It should be noted that the plans originally called for lime stabilization of the subgrade material. That pay item was estimated at $110,400.00. Since the majority of the road subgrade is now constructed of high quality shale material we are estimating that we will only need to utilize 15-20% of that pay item for areas that were constructed of material from the borrow pit. Therefore, we are estimating a net savings between using the shale material vs lime stabilization and should have a better end product.

Change Order #1 will add a total of $81,017.82 to the contract price. The increased cost of these items will be offset by other items of work that will not be used and items that are expected to come in under budget. If there is any cost overrun at the end of the project, the deficit will be made up out of the unallocated portion of the ½ Cent Sales Tax fund.

Staff recommends approval of change order #1, adding a total of $81,017.82 to the contract.

Staff requests Council consideration at its December 16th meeting.

CONTRACT CHANGE ORDER

Change Order No.: 1 IBid No.: 2012-2013-026 P.O. No.:

Contract For: Improvements on Silver Lake Road and Frank Phillips Boulevard Dated: December 16, 2013

Owner: City of Bartlesville

To: I<SL Dirtworks, LLC You are hereby requested to comply with the following changes from the contract plans and specifications:

DECREASE IN INCREASE IN

DESCRIPTION OF CHANGES CONTRACT PRICE CONTRACT PRICE Add 2 tap saddles for testing in 20" Water Line on either side of river

$ 1,000.00 crossinQ at a unit price of $500/EA Add 16" Butterfly Valve at East end of 20" Water Line at a unit price of

$ 6,464.00 $6,464/EA Add 20" Solid Sleeve to East end of Water Line to tie in to existing at a unit

$ 1,840.00 I price of $1,656/EA Add 1 0" fit all Dresser Coupling to East end of 1 0" Water Line to tie in to

$ 816.00 existinQ transite waterline at a unit price of $1,000/EA Add remove and relay existing 24" RCP to allow for drainage under lift

$ 6,512.00 station access drive Add separator fabric and aggregate base to construct access drive into

$ 2,083.32 soccer fields required due to adverse weather delays

Add 6,390 CY Removal of Material from borrow pit at a unit price of $9. 75/cy $ 62,302.50

Justification: The change order addresses alterations in construction methods due to weather conditions and poor quality of material in borrow pit relative to high quality material located on site outside of the floodplain . The plans called for all fill material in floodplain coming from borrow pit, however the material in the pit was not suitable for roadway base under the wet weather conditions present through the first half of the project. High quaility shale material was located at the north end of the project, but outside the floodplain and was used as roadway base instead of the wet, expansive borrow pit material. Like quantity of material must be hauled out of the floodplain relative to what is hauled into the floodplain to meet FEMA requirements.

The sum of $ contract price.

Accepted:

Approved:

Approved:

Attest:

81,017.82 is hereby

Contractor

Mayor-City of Bartlesville

City Clerk-City of Bartlesville

ADDED the total

(Date)

fZ--/1! ,,, (Date)

(Date)

(Date)

(Date)

RESOLUTION _____

A RESOLUTION SUPPORTING OKLAHOMA HOUSE BILL 1875, CORRECTING AN IMBALANCE OF RETENTION FEES CHARGED BY THE STATE FOR SERVICES.

WHEREAS, under current law, the Oklahoma Tax Commission collects municipal sales and use taxes; and

WHEREAS, the Oklahoma Tax Commission charges a retention fee from those collected taxes ranging from 1% to 1¾%, creating over time a significant imbalance resulting in municipalities bearing a much larger fee than the cost of collections; and

WHEREAS, after extensive work and review of costs associated with state and municipal collection of sales and use taxes, HB 1875 was developed, reducing the retention fee charged to cities, towns and counties to .5% of a municipality’s and county’s collections; and

WHEREAS, this bill is a result of close and diligent work with the Oklahoma Tax Commission to provide a solution to this issue.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BARTLESVILLE, OKLAHOMA THAT the City of Bartlesville respectfully requests the support of our elected officials representing the City of Bartlesville in the legislature, and their favorable vote on House Bill 1875.

APPROVED BY THE CITY COUNCIL AND SIGNED BY THEMAYOR OF THE CITY OF BARTLESVILLE THIS 16TH DAY OF DECEMBER 2013.

Tom Gorman, Mayor

Mike Bailey, City Clerk

December 12, 2013

Dear Council Members:

As you may know, the firefighters have dropped the arbitration and have agreed to our last offer. It is my understanding that this Contract has been ratified by the membership of the local. I do not yet have the signed Contract in my hands but it is my understanding that it has been delivered to our labor attorney. I assume I will have the signed Contract by Monday night. There are very few changes in this Agreement. It provides for no cost-of-living raise but does provide for 5% step increases for those employees who qualified effective on their anniversary date. Essentially this Contract is just like the one all of the other employees have received and will be retroactive to July 1, 2013. The Contract is rather lengthy but I will be happy to forward electronically a copy of the Contract to anybody who wishes to review it in detail prior to the Monday night meeting. Just let me know. Both Ed and I endorsed this Contract and will recommend its approval Monday night. If you have any questions, let me know. Jerry M. Maddux

s/ Elaine Banes · Adult Center Trust Authority atthe recommendation of Mayor Gorman. ii....

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