S B Harriott South Atlantic Regional Director - Pi Alpha...

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Soror Dorothy Buckhanan Wilson

Supreme Basileus

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Soror Sharon Brown Harriott

South Atlantic Regional Director

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Soror Carolyn House Stewart 28th Supreme Basileus Honorary Chairman

Soror Marsha Lewis Brown 17th South Atlantic Regional Director

Honorary Chairman

Soror Sonja Williams Garcia 14th South Atlantic Regional Director

Honorary Chairman

Soror Tiffany Moore Russell General Conference Chairman

Soror Dorothy Bailey Conference Co-Chairman

Soror Sylvia Blackmon-Roberts Conference Co-Chairman

Soror Leanna Wade Undergraduate Conference Co-Chairman

Soror Donna Douglas Cluster II Coordinator

Cluster II Leadership Team

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Hostess Chapters

Delta Omicron Omega Orlando, FL

Gamma Theta Omega Tampa, FL

Iota Pi Omega Cocoa, FL

Kappa Omicron Omega Bartow, FL

Lambda Omicron Omega Bradenton, FL

Nu Beta Omega Clearwater, FL

Nu Iota Omega Maitland, FL

Omicron Kappa Omega Lakeland, FL

Psi Theta Omega Orlando, FL

Theta Nu Omega Ft. Myers, FL

Zeta Upsilon Omega St. Petersburg, FL

GRADUATE CHAPTERS

Pi Psi University of Central Florida Orlando, FL

Sigma Nu University of Tampa Tampa, FL

Zeta Upsilon University of South Florida

Tampa, FL

UNDERGRADUATE CHAPTERS

Cluster II

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Table of Contents

GREETINGS South Atlantic Regional Director……………………………………………………………………………………………………………5 Supreme Basileus……………………………………………………………………….………………...………………………………….6 South Atlantic Regional Conference Leadership…………………………………………….…..………………….……….…………… 7

GENERAL INFORMATION Hostess Cluster Key Contact Information……………………………………………………….………………….………………...……8 General Conference Information.………………………………………………………………………………………...………………...9 Protocol Guidelines.………………………………………………………………………………………..……………………………… 10 Conference Deadlines Checklist .…………………………………………………………………………………………………………..11 Tentative Conference Agenda .………………………………………………………………………………………………………....12-14 Hotel Information …………………………………………………………………………………………………………………………..15 Hotel Driving Directions …………………………………………………………………………………………………………………..16 Air/Ground Information ……….………………………………………….………………………………………….……….……... 17-18 Conference Attire …………………………………………………………………………………………………………………….…19-20 GENERAL ACTIVITIES Guest Activities ………………………………………………………………………………….………………………………………21-23 Soror Activities .…………………………………………………………………………………………………………………...…….24-26 Onsite Check-in Information……………………………………………………………………………………………………………….27 Pre-Conference/General Conference Workshops and forms..………………….………………………………….………………...28-45

REGISTRATION Registration Instructions …………..………………………………………………………………………………………………..….46-48 Worksheet for Online Registration ………………………………………………………………………………………………...…..49-50 CHAPTER FORMS Delegate Certification and Forms………...………………………………………………………………………………………….…51-52 Proposed Constitution and Bylaws Amendments ………………………………………………………………………………..…...53-54 Resolutions.………………………………………………………………………………………………………………………………….55 Recommendations ………………………………………………………………………………………………………………………….56 Chapter Basilei Chat ……………………………………………………………………………………………………………………….57 First Time Attendees Orientation ………………………………………………………………………………………………….………58 Sisterly Mixer………………………....……………………………………………………………………………………………..………59 Prayer Breakfast……………………………………………………………………………………..……………………………………... 60 Regional Golf Tournament…………………………………………………………………………………………………………….. 61-62 EAF Luncheon………………………………………………………………………………………………………………………………63 Honey Do Activities………………………………………………………………………………………………………………………...64 Carolyn House Stewart Diamond * Golden * Silver Stars Recognition * Chapter Anniversaries .………………………………..65-66 Mary Shy Scott Leadership Breakfast…………………………………………………………………………………………………..67-68 Solomon White Legacy Luncheon .…………………………………………………………………………………………………....69-70 Children’s Activities ……………………………………………………………………………………………………………………..71-72 Step and Stroll Competition .…………………………………………………………………………………………………..……….73-76 Undergraduate Awards Luncheon …….…………………………………………………………………………………………….…77-78 Souvenir Journal Guidelines and Regional Flags ………………………………………………………………………………….…79-81 Ivy Beyond the Wall ………………………………………………………………………………………………………………………..82 Charter Bus Transportation.………………………………………………………………………………………………………………..83 Workshop Convener/Recorder ……………………………………………………………………………………………………………84 Public Meeting………………………………………………………………………………………………………………...…………….85 Closing Gala………………………………………………………………………………………………………………………………...86 Ecumenical Services…………………………………………………………………………………………..…………………………….87 Mobility Rentals……...……………………………………………………………………………………………………………………..88 Service Project (Back Cover) ………………………………………………………………………………………………………………89

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Alpha Kappa Alpha Sorority, INCORPORATED Corporate Office • 5656 South Stony Island Avenue • Chicago, IL 60637-1997 • (773) 684-1282• (773) 288-8251

OFFICE OF:

Sharon Brown Harriott


Post Office Box 6496

Columbia, South Carolina 29206-6496

Phone: (803) 658-8424

Fax: (888) 446-9459 E-mail: [email protected]

December 26, 2014 Sunny days and breezy evenings await you in Orlando, Florida, as you partake in the 62nd South Atlantic Regional Conference. It is indeed a pleasure to present to you the registration materials for the conference scheduled for April 15-19, 2015. Alpha Kappa Alpha Sorority, Incorporated and the Significant South Atlantic Region have a long standing legacy of excellence and this event promises to maintain that standard. The sorors of Cluster II under the leadership of Soror Tiffany Moore Russell, General Chairman, are working relentlessly to ensure that you have a magical pink and green experience. This year’s theme, “Cultivating Our Pearls through New Dimensions of Service”, will hopefully remind us of the vows we took to be steadfast and true to our beloved Alpha Kappa Alpha. May we rededicate ourselves to the promise we made to Alpha Kappa Alpha for a lifelong commitment of service. Attending the conference will provide the knowledge needed to proficiently and enthusiastically plan for implementation of the sorority's new program, “Launching New Dimensions of Service,” under the leadership of Soror Dorothy Buckhanan Wilson, Supreme Basileus of our beloved Alpha Kappa Alpha Sorority, Incorporated. The Rosen Shingle Creek Hotel will afford us the opportunity to meet, greet and share all of our conference experiences under one roof. It is the desire of the women of Alpha Kappa Alpha to use their grace and charm to paint the Magical City of Orlando, Pink and Green for five (5) days as we enhance our knowledge and awareness of the programs and policies, connect with our sisters and make room for fun and frolic. I look forward to greeting you at the 62nd South Atlantic Regional Conference. Let’s join hands to form a never-ending circle of love and vow to uphold the ideals of our sisterhood as we embark upon this journey of promise. Warm sisterly regards, Soror Sharon Brown Harriott South Atlantic Regional Director

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Soror Dorothy Buckhanan Wilson

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January 7, 2015 Dear Sorors, The dynamic Cluster II Sorors of the South Atlantic Region are honored to host the 62nd South Atlantic Regional Conference on April 15-19, 2015. We anxiously await your arrival to the “Magical” City of Orlando, Florida, and we have strategically planned with sisterly excitement. As our theme, “Cultivating Our Pearls through New Dimensions of Service” states, we promise to offer an awesome experience with workshops and activities designed to inform, inspire and propel Sorors to a “New Dimension of Service.” In keeping with the ideals of this great sisterhood's spiritual foundation, we are enthused to open the 62nd South Atlantic Regional Conference with the first Annual Prayer Breakfast under the leadership of our Regional Director, Soror Sharon Brown Harriott. The theme for the Inaugural Prayer Breakfast is “Launching New Dimensions of Service with the Power of Prayer,” which demonstrates awareness of the impact of prayer and its purpose as we render service. We are also excited to offer the Inaugural South Atlantic Regional Golf Tournament on the beautiful and lush, green course at the Rosen Shingle Creek Hotel. The Host Chapters of Cluster II welcome you to Orlando with sisterly love to a Pink and Green experience that promises to be uplifting and memorable. Let the magic begin as we all “Cultivate Our Pearls.”

Sisterly, Soror Tiffany Moore Russell Soror Dorothy Bailey General Conference Chairman Conference Co-Chairman Soror Sylvia Blackmon-Roberts Soror Leanna Wade Conference Co-Chairman Conference Co-Chairman

Soror Donna Douglas Cluster II Coordinator

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Hostess C luster

Key Contact forInformation

Key Contact Information

Soror Tiffany Moore Russell General Conference Chairman

321-303-3536 [email protected]

Soror Dorothy Bailey 727-251-1035 Conference Co-Chairman Soror Sylvia Blackmon-Roberts Conference Co-Chairman Soror Leanna Wade Undergraduate Conference Co-Chairman Soror Latarsha Beacham Conference Grammateus Soror Keena Mercer Conference Anti-Grammateus Soror Jolindy Daniels Conference Pecunious Grammateus Soror Bettina Branch Conference Anti-Pecunious Grammateus Soror Astrid Washington Conference Tamiouchos Soror Michelle Thornton-Taylor Registration Co-Chairman Soror Willean Presley Registration Co-Chairman Soror Donna Douglas Cluster II Coordinator

[email protected] 863-670-3535 [email protected] 404-791-2912 [email protected] 407-375-1086 [email protected] 407-310-7799 [email protected] 407-928-2743 [email protected] 407-701-7623 [email protected] 407-394-9984 [email protected] 321-277-9832 [email protected] 407-267-5417 [email protected] 813-760-0705 [email protected]

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General Conference Information

Please take a moment to review instructions before completing forms in this packet. Please

duplicate conference information for all chapter sorors. Retain a copy of all forms submitted for

your records.

The deadline date for early registration is March 14, 2015. There is NO on-site registration.

1. Only financial sorors may participate in conference activities. Neither financial nor

non-financial sorors may be guests of financial sorors at the conference.

2. Registration materials received after March 14, 2015 will be considered late and assessed a late

fee of $50.00. Late fees apply to graduate and undergraduate members, as well as guests.

3. Registrations after March 28, 2015 will not be processed.

4. Please bring your photo identification to complete registration and check-in.

5. Registered sorors unable to attend the conference should make arrangements with the

registration chairman for materials to be picked up from the registration area.

No registration material or souvenirs will be mailed.

6. All chapter checks, cashier’s checks, and money orders are to be made payable to South

Atlantic Region AKA and mailed to:

Soror Jolindy Daniels

P. O. Box 680739

Orlando, FL 32868

7. You must have tickets to be admitted to all events. Lost tickets will not be replaced.

8. DIAMOND AND GOLDEN SORORS will have reserved seating for all functions.

9. Please contact the conference hotel directly for reservations and special room

accommodations.

10. Online registration will be available January 19, 2015.

Go to: https://netforum.avectra.com/eWeb/StartPage.aspx?Site=AKASOUTHATLANTIC

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Regional Conference Protocol Reminders: 1. Wear appropriate Alpha Kappa Alpha Business attire (not business casual) for all sessions.

2. Wear comfortable shoes to business meetings. Flip-flop type shoes and sneakers are unacceptable unless designated by a physician for medical reasons.

3. Make arrangements for child care and guests when attending business meetings as these meetings are for sorors only.

4. Sorors must wear their badge for all meetings and events. Voting delegates must wear delegate identification.

5. Only registered members with badges should be admitted to plenary sessions.

6. Stand for the procession of dais members and receive Former Supreme Basilei, Supreme Basileus and the Regional Director when they are introduced.

7. Stand when a Former Supreme Basilei and the Supreme Basileus enter the room. Stand for the Regional Director at any event.

8. Refrain from walking during dais introductions, the meditation and when the Regional Director or the Supreme Basileus is giving her address to the delegation.

9. Respect designated seating for delegates. Special seating will be available for Former Directorate Members, Former Executive Directors, Diamond/Golden Sorors, physically challenged sorors, musicians and Very Special Guests (VSGs) not seated on the dais and delegates.

10. Silence all electronic communication devices that will interrupt the meeting. Please step out of the meeting if you must use a cell phone.

11. Table hostesses are beneficial during meal functions to remind us to remain quiet during presentations and/or performances at the dais.

12. Please refrain from overloading your plate during receptions. One or two of each food item is appropriate.

13. Please be considerate of other conference attendees and take only ONE gift when they are distributed at functions. Remember all registered attendees pay a conference fee.

14. DO NOT remove centerpieces or decoration from events.

15. Demonstrate the high regard we have for each other as women and as Sorors.

16. Voting delegates must wear delegate identification and arrive early for proper seating.

17. Allow the Very Special Guests expedited access to meeting rooms, elevators, escalators, and

restrooms.

18. Ask our Very Special Guests’ permission for photo opportunities.

Official Guide to Alpha Kappa Alpha Protocol 2014

Thank you, sorors! South Atlantic Protocol Committee

Protocol Guidelines

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Alpha Kappa Alpha Sorority, Inc.

52nd South A tlantic Regional Conference

Conference Deadlines Checklist

Item/Form _ _____ Recipient Deadline Date

Conference Registration–Early (Graduate) $150.00 and Event Prices March 14 Conference Registration–Early (Undergraduate) $100.00 and Event Prices March 14 Conference Registration–Late (Graduate) $200.00 and Event Prices March 28 Conference Registration–Late (Undergraduate) $150.00 and Event Prices March 28

Souvenir Ad Submissions Soror Lacquitta Fullilove -Berry February 14 Reinstatement Workshop Soror Patricia Watkins February 14 Graduate Advisor Certification Soror Elaine Singh February 14 Delegate Certification Soror Sharon Brown Harriott March 14 Registration Committee Proposed Constitution and Bylaws Soror Sharon Brown Harriott Amendment Submission Soror Janice McCollom February 14 Resolutions Soror Sharon Brown Harriott March 14 Soror Clemontine Washington Recommendations Soror Sharon Brown Harriott March 14 Soror Trudie Carmichael Regional Awards and Exhibits Soror Karen Harris Hawking February 20 Application for Awards Soror Karen Harris Hawkins February 20 Chapter Participation Fee Form Soror Karen Harris Hawkins February 20 Chapter Basilei Chat Soror DeVetta Williams Hughes March 14 First Time Attendees Orientation Form Soror Shevawn Broxton Young March 14 Mary Shy Scott Leadership Breakfast Soror Cassandra Williams March 14 Solomon-White Legacy Luncheon Form/Photos/Fee Soror Yvonne Brown March 14 Undergraduate Awards Luncheon Form/Fee/CD/Photos Soror Dorsity Dowell March 14 Workshop Convener/Recorder Form Soror Doretha Hibler Glymph March 14 2015 Diamond/Golden/Silver Stars and Chapter Anniversaries Soror Marsha Lewis Brown March 14 Undergraduate Step/Stroll-Off Show Form and Fee/Participants Form/CD Soror Leanna Wade March 14 Regional Awards and Exhibits Scrapbook Entries Soror Bridgett Collins March 19 - 23 Ivy Beyond the Wall Form Soror Barbara Ragin March 21 Refund Requests( in writing) Soror Sharon Brown Harriott March 28

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Noon - 4:00 p.m. Cluster II Only - Registration, AKA Regional Office, and Logistics 5:00 p.m. - 8:00 p.m. Registration - Cluster II and Sorors Registered for Pre-Conference Workshops Noon - 6:00 p.m. Vendor and Exhibit Hall Set-up 7:00 p.m. - 8:00 p.m. Meeting of Hostess Chapters with Regional Director

8:00 p.m. - 11:00 p.m. Sisterly Mixer – Pearls at Play

7:30 a.m. - 3:00 p.m. Graduate Advisors’ Certification Level II 7:30 a.m. - 5:00 p.m. Graduate Advisors’ Certification Level I 7:30 a.m. - 9:30 a.m. Inaugural Golf Tournament

8:00 a.m. - Noon Authorized Vendors Set-up

8:30 a.m. - 10:00 a.m. Inaugural Prayer Breakfast 9:00 a.m. - 5:00 p.m. Financial Officers’ Certification 8:00 a.m. - 8:00 p.m. Registration/Delegate Certification/Conference Attendees

9:00 a.m. - 1:00 p.m. Awards and Exhibits Set-up – ALL Chapters

9:00 a.m. - 5:00 p.m. AKA Regional Office

10:00 a.m. - 11:30 a.m. Golf Clinic

12:30 p.m. - 2:30 p.m. EAF Luncheon

1:00 p.m. - 10:00 p.m. Authorized Vendor Sales

3:00 p.m. - 4:30 p.m. Basilei Chat First Time Attendees Orientation

Tentative Conference Agenda

Wednesday, April 15, 2015

Thursday, April 16, 2015

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3:30 p.m. - 4:30 p.m. Conference/Regional Committee Meetings Archives Boule Luncheon Connection Constitution and Bylaws Membership Philacters Program Protocol Recommendations Regional Gathering Resolutions Medical Response Rules Technology

3:45 p.m. - 4:15 p.m. Judges’ Orientation for Exhibits

4:15 p.m. -7:30 p.m. Judging of Chapter Exhibits

5:30 p.m. - 7:30 p.m. 2015 Carolyn House Stewart Diamond, Golden, Silver Star

Induction Ceremony and Reception (Sorors and Chapters) -

8:00 p.m. - 10:00 p.m. Regional Director’s VIP Dinner (BY INVITATION ONLY)

9:00 p.m. - 10:00 p.m. Welcome Rehearsal for Cluster II Chapters

10:00 p.m. - 11:00 p.m. 2016 Host Chapters Invitational Practice

7:45 a.m. - 9:00 a.m. Mary Shy Scott Leadership Breakfast - Basilei, Leadership

Fellows and Sorors of the Year

8:00 a.m. - 8:00 p.m. Registration/Delegate Certification/Conference Attendees

8:30 a.m. - 5:30 p.m. Children’s Activity Room

(Registrants Only – Conference Badge REQUIRED)

9:00 a.m. - 5:00 p.m. AKA Regional Conference Office

9:00 a.m. - 10:00 p.m. Authorized Vendor Sales

9:30 a.m. - 12:30 p.m. OPENING PLENARY SESSION

REDEDICATION (NO PANTS)

12:00 p.m. - 9:00 p.m. Awards and Exhibits Viewing

1:00 p.m. - 2:30 p.m. Solomon-White Legacy Luncheon

3:00 p.m. - 5:30 p.m. SECOND PLENARY SESSION


Friday, April 17, 2015

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7:00 p.m. - 8:00 p.m. Public Meeting and Reception

9:30 p.m. - 12:00 midnight Undergraduate Step Show and Stroll Competition

8:00 a.m. - 8:00 p.m. Authorized Vendor Sales

8:00 a.m. - 8:45 a.m. Undergraduate Alert (Undergraduate Sorors Only)

8:30 a.m. - 6:15 p.m. Children’s Activity Room

(Registrants Only – Conference Badge REQUIRED)

8:45 a.m. - 10:15 a.m. Workshops (Session I)

9:00 a.m. - 12:00 Noon FINAL CONFERENCE REGISTRATION

9:00 a.m. - 12:00 Noon AKA Regional Conference Office

9:00 a.m. - 12:00 Noon THINK HBCU – College Fair and Summit

(Walt Disney World)

9:00 a.m. - 11:00 a.m. Awards and Exhibits Viewing

10:30 a.m. - 12:00 Noon Workshops (Session II)

11:30 a.m. - 1:30 p.m. Awards and Exhibits Breakdown

12:30 p.m. - 2:30 p.m. Undergraduate Awards Luncheon

3:00 p.m. - 5:30 p.m. THIRD PLENARY SESSION

5:30 p.m. Chapter Exhibits must be dismantled and cleared from exhibit room

8:00 p.m. - 12:00 Midnight GALA/Dinner and Dance

8:00 a.m. - 9:00 a.m. Continental Breakfast

8:00 a.m. - 9:45 a.m. Ivy Beyond the Wall Ceremony

10:00 a.m. - 11:00 a.m. Ecumenical Worship Service

11:15 a.m. - 12:00 Noon CLOSING PLENARY SESSION

12:30 p.m. - 2:00 p.m. Regional Director’s Post Conference Luncheon

Meeting with Cluster II Steering Committee

(BY INVITATION ONLY)


Saturday, April 18, 2015

Sunday, April 19, 2015

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A lpha Kappa A lpha Sorority, Inc.

62nd S outh A tlantic Regional Conference Orlando, Florida - Hotel Room Blocks

April 15-19, 2015 On behalf of the Orlando community, WELCOME!

Hotel reservations begin January 19, 2015 at 9:00 a.m.

To reserve a room, please call the Rosen Shingle Creek directly. Rooms must be reserved with a credit card, and one night per room reserved will be charged to your card at the time reservations are made.

The Sorors of Cluster II are proud to share that the entire conference will be held in one location.

Rosen S hingle Creek H otel

Rosen Shingle Creek is conveniently located on Universal Boulevard just off of the Beachline Expressway (SR 528, Exit #2) and a half mile east of the Orange County Convention Center. This ideal location is also minutes away from Orlando’s world-famous attractions like Universal Orlando®, Wet ‘n Wild, Sea World Orlando® and others.

Reservations can be made beginning January 19, 2015

use link below

Alpha Kappa Alpha AKA Rate: $159

Parking Rate reduced by 50% for AKA

Please note that all rates are per night and subject to applicable state and local taxes in effect at time of

check in (currently 18%). Hotels are 3:00 p.m. check in and 12:00 noon check-out.

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Driving Directions to Orlando, Florida

Directions Taking I-75 South

Travel south on I-75 take the Florida Turnpike South

While on the Florida Turnpike South towards Orlando to SR-528/ Beachline Expwy.

Take SR-528 West (Beachline Expressway)

Take Exit #2 Orangewood Blvd/Universal Blvd.

At the end of the exit ramp, make a right at the light onto Universal Blvd.

Rosen Shingle Creek is immediately on the right just before the Rosen School of Hospitality Management -UCF.

Directions Taking I-95 South

Travel south on I-95 merge onto I-4 west

Going west on I-4 Orlando and take SR-528 exit

Exit 72-toward Int’l Airport/Cape Canaveral.

Once on SR-528 take Exit #2 Orangewood Blvd./Universal Blvd.

Keep left; at the traffic light turn left onto Universal Blvd. pass under the SR-528 overpass. Rosen Shingle Creek

is on the right before the Rosen School of Hospitality Management – UCF.

Directions from South Florida via the Florida Turnpike

Take the Florida Turnpike north towards Orlando to SR-528/ Beachline Expwy.

Take SR-528 West (Beachline Expressway)

Take Exit #2 Orangewood Blvd/Universal Blvd.

At the end of the exit ramp make a right at the light onto Universal Blvd.

Rosen Shingle Creek is immediately on the right, just before the Rosen School of Hospitality Management – UCF

Directions From Tampa Area via I-4

Travel east on I-4 take SR-528 exit.

Exit 72-toward Int’l Airport/Cape Canaveral.

Once Orangewood Blvd./Universal Blvd.

Keep left; at the traffic light turn left onto Universal Blvd. Pass under the SR-528 overpass. Rosen Shingle Creek is on the right, before the Rosen School of Hospitality Management – UCF.

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Air and Ground Transportation

For group transportation, call (407) 839-1570 For shuttle and town car transportation to and from Orlando International Airport: Mears Transportation

Transtar Transportation Group, Inc.

SuperShuttle

B.A.G.S. – Baggage Airline Guest Services OTE

AIRLINE CHECK-INAMTRAK (TRAIN) The AMTRAK Train Station is located approx. 30 minutes from the host hotel. Taxi cab service is available at the train station. Please call 1-800-872-7245 for additional information. TAXI & LIMO SERVICES Ace Metro/Luxury Cab 407-855-1111 Diamond Cab Company 407-523-3333 Quick Cab 407-447-1444 Star Taxi 407-857-9999 Town & Country Transport 407-828-3035 Yellow/City Cab 407-422-2222 CAR RENTAL The following car rental companies provide car rental services from Orlando International Airport. Please call the toll-free number for additional information.

Alamo/National - (800) 327-9633 Avis - (800) 831-2847 Budget - (800) 527-0700 Enterprise - (800) 325-8007 Hertz - (800) 654-3131

PUBLIC TRANSPORTATION

LYNX BUS SERVICE

International Drive (Approximately 60 minutes from the airport) Lynx Bus 42 departs at 5:40 to 22:10 (6:30 to 21:30 on Sundays and holidays)

COST: $2.00

SUNRAIL TRANSPORT 1-855-RAIL-411

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Air and Ground Transportation

Airlines The following airlines serve Orlando International Airport. Please note that the Greater Orlando Aviation Authority does not determine whether flights are operating on schedule, delayed, or cancelled; therefore please check the Live Flight Information or contact your airline at the number shown below. Check the additional fees charged by each airline.

Terminal: A Terminal: A Terminal: B Airside: 2 (Gates: 100-129) Airside: 1 (Gates: 1-29) Airside: 4 (Gates: 70-79) Security Checkpoint: East Security Checkpoint: West Security Checkpoint: East Curbside Check-In: Yes Curbside Check-In: Yes Curbside Check-In: Yes 800-247-8726 800-433-7300 800-221-1212

Terminal: B Terminal: A Terminal: B Airside: 4 (Gates: 70-99) Airside: 1 (Gates:1-29) Airside: 1 (Gates: 1-29) Security Checkpoint: East Security Checkpoint: West Security Checkpoint: West Curbside Check-In: No Curbside Check-In: Yes Curbside Check-In: No 800-432-1359 800-538-2583 305-871-3300

Terminal: A Terminal: B Terminal: B Airside: 2 (Gates: 100-129) Airside: 3 (Gates: 30-59) Airside: 3 (Gates: 30-59) Security Checkpoint: East Security Checkpoint: West Security Checkpoint: West Curbside Check-In: Yes Curbside Check-In: Yes Curbside Check-In: Yes 800-435-9792 800-772-7117 800-241-6522

Terminal: B Airside: 3 (Gates: 30-59) Security Checkpoint: West Curbside Check-In: Yes 800-428-4322

FOR A FULL LIST, VISIT

www.orlandoairports.net

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THURSDAY, APRIL 16, 2015

Conference A ttire

EVENT ATTIRE

Sisterly Mixer Casual/AKA Paraphernalia

EVENT ATTIRE

Prayer Breakfast Business

Golf Tournament Golf Attire

Golf Clinic Golf Attire

EAF Luncheon Business Animal Print

Committee Meetings Business Casual

Pre-Conference Workshops Business Casual

Diamond/Golden/Silver Star Reception Dressy

Pink and Green Day

with

L aunching New D imensions Scarf

EVENT ATTIRE

Mary Shy Scott Leadership Breakfast Business

Plenary Sessions Business (No pants for Rededication Ceremony)

Solomon -White Legacy Luncheon Business

Public Meeting and Reception Business

Step Show and Stroll Competition Casual/AKA Paraphernalia

FRIDAY, APRIL 17, 2015

WEDNESDAY, APRIL 15, 2015

(vintage attire, pearls, gloves, handbags and fascinator hats)

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Conference Attire

EVENT ATTIRE

Workshops Business

Undergraduate Luncheon Chapter Business Attire

Plenary Sessions Business

Dinner/Dance Semi-Formal

EVENT ATTIRE

Ivy Beyond the Wall Ceremony Seasonal white dress or suit

(no color trim), white shoes,

and complimentary hose

Pants and hats are not permitted

Ecumenical Worship Service Business

Closing Plenary Session Business

SATURDAY, APRIL 18, 2015

SUNDAY, APRIL 19, 2015

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Guest Activities

We reserve the right to cancel excursions with full refund due to insufficient registration.

MEN’S HOSPITALITY SUITE (Registered Guests Only - BADGE REQUIRED)

7:00 a.m. - 7:00 p.m.

Male guests will enjoy a relaxing setting suitable for a “honey-do.” Enjoy your own hospitality suite, card games and a trip to Downtown Disney and a “honey-do” gift.

Men’s activities include a card tournament on Thursday from 2:00 p.m. – 5:00 p.m. (This event is included in the men’s registration fee.)

SOUTH ATLANTIC REGION’S SWING INTO ACTION CELEBRITY INAGURAL GOLF CLASSIC

7:30 a.m. – 10:00 a.m.

$125 per golfer

The Significant South Atlantic Region’s Swing into Action Celebrity Golf Classic will be held at the Rosen Shingle Creek Golf Club. This beautiful course features lush, tropical landscaping that enhances the oaks and tall native pines. Individuals with all skill levels are welcome to play. The $125 entry fee includes a continental breakfast prior to the 8:00 a.m. shotgun start, pre-round range balls, gift bags, all on-course contests, and a scramble format golf tournament with a box-lunch awards ceremony immediately following the tournament. All tournament proceeds will benefit the Sharon Brown Harriott Fund of the Educational Advancement Foundation.

SOUTH ATLANTIC INAGURAL PRAYER BREAKFAST

8:30 a.m. – 10:00 a.m.

$40 (adult)

The Significant South Atlantic Region will open the 62nd Conference with the Power of Prayer. You will enjoy a delicious breakfast and an inspirational event.

SOUTH ATLANTIC REGION’S GOLF CLINIC

10:00 a.m. – 12:00 p.m.

$100.00 per person

Come out and learn the basics of golf or improve your golf game. All skill levels are welcome. The $100 fee includes the golf clinic and lunch.

EAF LUNCHEON

12:30 p.m. – 2:30 p.m.

Fee: $55.00 (adult), $40.00 (children ages 12 and younger)

Launching New Dimensions of Educational Excellence—Join us and help celebrate the 35th anniversary of EAF as we recognize chapters and individuals who support the Education Advancement Foundation.


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7:00 a.m. - 5:00 p.m.

Male guests will enjoy a relaxing setting suitable for a “honey-do ” in the hospitality suite.

CHILDREN’S HOSPITALITY SUITE (Registered Guests Only – BADGE

REQUIRED)

8:00 a.m. - 6:00 p.m. (Ages 4-13)

MEN’S TOUR OF THE AMWAY CENTER “HOME OF THE ORLANDO

MAGIC”

11:00 a.m. – 2:00 p.m.

$50 per person

Tour of the Amway Center, home of the Orlando Magic Basketball team. For registered guests only- Minimum 25 people/ maximum 50 people)

Orlando City Commissioner Samuel B. Ings, will host the men for lunch at an Amway restaurant.

PUBLIC MEETING

7:00 p.m. - 9:00 p.m.

Join us as we recognize outstanding community leaders for their works in Health, Humanities and Economic Growth. This prestigious event represents the best in “service to all mankind.”

STEP SHOW AND STROLL COMPETITION

9:30 p.m. – 12:00 Midnight

Fee: $25.00 (adult) $20.00 (children ages 3 - 12)

Cheer on our sorors, both the undergraduate and graduate levels, as they entertain you with their latest steps and strolls. All tickets must be purchased with registration. There are no on-site sales.


7:00 a.m. - 5:00 p.m. Hospitality Suite open

Our male guests will enjoy a relaxing setting suitable for A “honey-do.”

11 a.m. to 5 p.m. Tour of Downtown Disney (cost is included in the men’s registration.)



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Guest Activities

CHILDREN’S HOSPITALITY SUITE

(Registered Guests Only – BADGE REQUIRED)

8:00 a.m. – 6:00 p.m.

Enjoy the conference as your “honey don’ts” enjoy age appropriate, fun and educational activities in a safe environment. Let their imagination run wild or allow them to Get Fit! Have Fun! Gift is included with registration. (Ages 4 – 13)

SHOPPING – PREMIUM OUTLETS and MALL OF MILLENIA

10:00 a.m. – 4:00 p.m.

$10 per person

CLOSING GALA

7:00 p.m.-12:00 Midnight

Gratis (Soror) $80.00 (Adult Guest) $55.00 (children ages 12 and younger)

Travel the world in one evening as you experience the culture and enjoy the cuisines of India, Asia and the Caribbean. Attire: Attendees are encourage to dress to the theme.

ECUMENICAL WORSHIP SERVICE

9:45 a.m. – 11:00 a.m.

The ecumenical service will affirm, through prayer, that all things are possible. You will leave the conference uplifted, renewed, and ready to serve.



We reserve the right to cancel any activities with full refund due to insufficient registration

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Soror Activities


SWING INTO ACTION CELEBRITY INAUGURAL GOLF CLASSIC Time: 7:30 a.m.--10:00 a.m. Fee: $125.00 The Golf Classic will be held at the Rosen Shingle Creek Golf Club. This beautiful course features lush, tropical landscaping that enhances the existing oaks and tall native pines. Individuals with all skill levels are welcome to play. The entry fee includes a continental breakfast prior to the 8:00 a.m. shotgun start, pre-round range balls, gift bags, all on-course contests, and a scramble form at golf tournament with a box-lunch awards ceremony immediately following the tournament. All tournament proceeds will benefit the Sharon Brown Harriott Fund of the EAF.

SOUTH ATLANTIC PRAYER BREAKFAST 8:30 a.m. – 10:00 a.m. $40 (adult) The Significant South Atlantic Region will open the 62nd Conference with the Power of Prayer. You will enjoy a delicious breakfast and an inspirational event.

GOLF CLINIC Time: 10:00 a.m. --12:00 p.m. Fee: $100.00 Come out and learn the basics of golf or improve your golf game. All skill levels are welcome. The fee includes the golf clinic and lunch.

EAF LUNCHEON Time: 12:30 p.m. --2:20 p.m. Fee: $55.00 (Adult) $40.00 (children ages 12 and younger) Launching New Dimensions of Educational Excellence -Join us and help celebrate the 35th anniversary of EAF as we recognize chapters and individuals who support the Education Advancement Foundation.

CAROLYN HOUSE STEWART DIAMOND, GOLDEN, SILVER

CEREMONY and RECEPTION

(New Diamond, Golden, Silver Stars and Chapters only)

Time: 5:30 p.m.--7:30 p.m. Fee: $40.00 This ceremony will recognize the South Atlantic’s new 2015 Diamond, Golden, Silver Sorors as well as Chapters that have reached anniversary milestones.


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MARY SHY SCOTT LEADERSHIP BREAKFAST

Time: 7:45 a.m. - 9:00 a.m. Fee: $55.00

We will recognize the region’s chapter basilei, sorors of the Year and Leadership Fellows.

SOLOMON-WHITE LEGACY LUNCHEON

Theme: Launching a Legacy of New Dimensions of Service Time: 1:00 p.m. - 2:30 p.m. Fee: $55.00

Mother-Daughter and family teams will be recognized during this special luncheon honoring our familial legacies within the larger bond of our sisterhood. Complete and return the luncheon registration form. Please see Registration Form for further instructions.

PUBLIC MEETING Time: 7:00 - 9:00 p.m. Join us as we recognize community leaders. This prestigious event represents the best in “service to all mankind.” The community is invited to join us.

UNDERGRADUATE AND GRADUATE STROLL OFF

Time: 9:30 p.m. - Midnight

Theme: Ivies on a Mission: “Launching into New Dimensions”

Fee: $25.00 (adult), $20.00 (children ages 3 - 12) NO ON-SITE TICKET SALES All tickets must be purchased with registration. The competition portion of the Undergraduate Step and Stroll Show is only for undergraduate chapters.

Soror Activities



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UNDERGRADUATE and REGIONAL DIRECTOR CHAT (UNDERGRADUATES ONLY)

Time: 8:00 a.m. - 9:00 a.m. Please attend this meeting for an informal, up-close-and-personal conversation with our South Atlantic Regional Director.

WORKSHOPS

8:45 a.m. - 12:00 p.m.

Workshops will be presented in Sessions I and II. Each will focus on a different aspect of leadership certification, chapter operations, and/or personal development.

UNDERGRADUATE AWARDS LUNCHEON

Time: 12:30 p.m.—2:30 p.m.

Fee: $55.00

The luncheon celebrates scholastic and other accomplishments of undergraduate sorors. An undergraduate chapter roll call will take place, giving undergraduate sorors an opportunity to showcase their business chapter attire. Undergraduate awards will be presented. Chapter banners are encouraged for participation in the opening of the luncheon. PLEASE NOTE: A ticket is required to attend the luncheon – NO EXCEPTIONS.

CLOSING GALA

7:00 p.m. - midnight

Fee (one ticket per registrant):

Gratis (Soror), $80.00 (adult guest), $55.00 (children ages 12 and younger))

Attire: Semi-Formal

Experience an Amazing Evening! Enjoy classy, savory dining and sensational entertainment.

IVY BEYOND THE WALL CEREMONY (Sorors Only)

Time: 8:00 a.m.

ECUMENICAL WORSHIP SERVICE

9:45 – 11:00 a.m.

“Launching New Dimensions through the Power of Prayer,” the ecumenical service will affirm through prayer. Leave the conference uplifted, renewed, and “Launching New Dimensions of Service.”



27

62nd South Atlantic

Regional Conference

Chapter

City, State

Registration Experience

Onsite Check-In

29

A lpha Kappa A lpha S orority, I nc.

62nd S outh A tlantic Regional Conference

P re-C onference W orkshops

PC-1 Graduate Advisor Certification – Level I (7:30 a.m. – 5:00 p.m.)

This workshop is for sorors who plan to serve as a Graduate Advisor and Graduate Advisory Committee member and sorors in leadership positions who have never been certified. Remember to complete and forward the designated Graduate Advisor‘s Certification forms inside of this packet as instructed. Registration Deadline is February 14, 2015. NO EXCEPTIONS!

(Lunch will not be provided, however, ample time will be allotted for lunch on your own.)

PC–2 Graduate Advisor Re-certification – Level II (7:30 a.m.—3:00 p.m.)

This workshop is for sorors who plan to serve as a Graduate Advisor and Graduate Advisory Committee member. Sorors must have completed the Graduate Advisor Certification Level I and must be within the effective period of their certification.

PC-3 Financial Officers’ Certification (9:00 a.m. – 5:00 p.m.)

This training is for current and aspiring chapter financial officers. Registration for this training will be limited to 50 sorors and priority will be given to current chapter financial officers. This one-day, interactive, hands-on certification is designed to assist the graduate chapter’s Tamiouchos and Pecunious Grammateus with executing their operational responsibilities. Each participant will receive the Financial Officer Certification Manual, an updated copy of the Fiscal Fitness Guide to Chapter Financial Procedures and the course CD. Sorors will be trained in the proper implementation of financial procedures as outlined in the Fiscal Fitness Guide to Chapter Financial Procedures and referenced in several other sorority documents. PC-4 Reinstatement Workshop (8:30 a.m. – 5:00 p.m.)

To attend the Reinstatement Workshop you must write a letter to your Regional Director and copy the Alpha Kappa Alpha Corporate Office requesting permission to return to active status. Once the Regional Director confirms your eligibility to attend this course, you will then submit the reinstatement essay, data sheet, and registration fee to the Corporate Office. Registration Deadline

February 2, 2015. NO EXCEPTIONS.

PC-5 Basilei Chat (3:00 p.m. - 4:30 p.m.)

Chapter leaders share common concerns and tips to enhance Chapter Operations. This forum is a must attend for all Chapter Basilei.

PC-6 First Time Attendees Workshop (3:00 p.m. - 4:30 p.m.)

Get the most from your conference experience. This workshop is intended for newly initiated, reactivated, and first time conference attendees. A welcome from the Regional Director and other conference leadership will kick off a session of tips for positioning yourself to grow in knowledge, to expand your network of Sorors, and to seek opportunities to serve.


35 Use fillable form found in the SA Region Website Members only section.

37 Use fillable form found in the SA Region Website Members only

39 Use fillable form found in the SA Region Members only section.

40 Use fillable form found in the SA Region Members only section.

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62nd S outh A tlantic Regional Conference

Conference W orkshops


SESSION I

8:45 a.m. – 10:15 a.m.

WK01 – Building Basics 101: Introduction to Commercial Property Ownership

As chapter foundations consider the purchase of properties to house chapter operations and/or to generate revenue, commercial property ownership comes with great responsibility. This workshop is designed to introduce some important issues as chapters consider property purchases. Topics to be discussed will include zoning, due diligence, and initial financial commitment/investment.

WK02 – “Ready, Set, Launch!”

Launching New Dimensions of Service: This workshop is designed for program chairmen and program committee members. Chapter implementation tactics regarding each program target, excluding the signature program, will be discussed including goals, objectives, chapter activities and partnerships. Sorors’ understanding of the five program targets will be assessed by participating in a facilitated discussion of best practices for program implementation.

WK03 – Game On! Who wants to be a Parliamentarian?

As we launch new dimensions of service, it is important that sorors learn the tenets of parliamentary procedure. All sorors should be knowledgeable of the basic tools for conducting effective and efficient chapter meetings. This interactive workshop will enable participation and collaboration. Sorors must bring their 2014 Constitution and Bylaws and Manual of Standard Procedure.

WK04 – “So You Want to Run for Office” The workshop will familiarize the sorors with the training requirements and the candidate certification process for the various positions.

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WK05 – Exceeding Expectations of Excellence #E3

The perpetuity of Alpha Kappa Alpha Sorority, Incorporated® requires all chapters to grow and remain vibrant. In order to achieve this, the International Standards Committee is committed to create a positive chapter operations’ environment. This interactive workshop is designed to broaden the understanding of the standards process and expectations of every member for a stress-free chapter assessment and evaluation. WK06 – “It’s All About YOU!: Strengthening Alpha Kappa Alpha Through Meaningful Membership Intake Process” This workshop will focus on ways to enhance the sorority’s current intake process. A special focus will be on the simplification of the selection process on both the undergraduate and graduate levels. The ongoing MIP evaluation process, including membership survey preliminary results, will also be discussed and shared. WK07 – “Launching New Dimensions – Sorors take A.C.T.I.O.N.” This workshop is targeted to Chapters Connection Chairs and all sorors who are interested in serving on their chapters Connection Committee. The 2014-2018 Connection Program will be introduced. This interactive workshop will empower participants to develop local connection activities that answer the call to take A.C.T.I.O.N. (Advocate, Communicate, Train, Influence, Organize and Network). Participants will also be introduced to the Voter Registration & Education Campaign – “Be the Voice!”. AKA Day WK08 – “Just Like a Sista: Perception, Behavior, Self-Awareness” This workshop is designed to foster and support sisterly behavior at all levels of the organization. By engaging participants in interactive activities that focus on perception, behavior, and self-awareness, the design will illustrate how differing points of views can lead to conflict, but how an understanding of another's point of view can lead to gaining a better understanding of each other and build better relationships.

WK09 – Launching New Dimensions of Communications – 101 Sorors will learn the ‘Who, What, When, Where, Why and How’ in delivering and developing the message of Alpha Kappa Alpha to the media. This workshop will include tactics including: How to work with the media through various platforms, i.e., Print, Broadcast and Digital Engaging with the media and content development (local vs. regional or national) and why the

news is relevant Delivering the message (press release, media alert, e-blast) How to use the Web & Social Media in telling the AKA story Audience: Ivy Leaf Reporters and Publicity Chairmen How to use the Web & Social Media in telling the AKA story Audience: Ivy Leaf Reporters and Publicity Chairmen

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WK10 – Poised and Polish . . . Launching New Dimensions of Protocol I Every soror should be knowledgeable about our sorority protocol. This workshop provides an overview of general protocol guidelines, procedures and practices of Alpha Kappa Alpha Sorority, Incorporated®. The content will give sorors a thorough review of the Soror Code of Ethics, appropriate attire for Rituals/AKA events, chapter decorum, gifts and courtesies, correct titles, terminology, and an update on additions and revisions. All attendees should bring a copy of The Official Guide to Alpha Kappa Alpha Protocol 2014. WK11 – Launching Your Chapter’s Strategic Plan: Why? When? How? Create your chapter’s strategic planning roadmap with a chapter mission, vision and goals for successful programs and activities. Develop your action plan and keep asking the questions where are we now and where do we want to go? Participants in this workshop will review the Alpha Kappa Alpha Sorority 2010-2020 Strategic Plan and use the sorority’s goals, objectives and priorities as the foundation for the chapter’s strategic plan. Every chapter is encouraged to have a representative participate in this workshop.

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W ORKSHOPS S ESSION II

10:30 a.m. – 12:00 noon

WK12 – Financial Workshop 101: “Managing Chapter Financial Operations using Financial Fundamentals

This workshop is designed for all chapter financial officers; and it will review financial fundamentals required for effective chapter financial operations. This interactive workshop will cover the responsibilities of the financial officers and how to be efficient in the planning, handling, and reporting of chapter's finances. Workshop includes information on budget development, auditing, and recommended internal controls. WK13 – Building Basics 201: Facilities Management Now that the property has been purchased, how is it maintained? As with any property purchase, preventative maintenance is crucial to property sustainability. This workshop is designed for chapters that own property or whose foundations own property. Topics to be covered include professional property management, preventative maintenance, and capital improvement plans. WK14 – “Launching New Dimensions of Service – Keeping our Heritage Reel” Get up close and personal with History. This workshop will provide chapters with in-depth information on how to improve their Archive Collection, with tips for better retrieval and examination of our historical artifacts and digital archiving. Chapters will learn how to conduct oral history interviews, focusing on the rich legacy of Diamond/Golden Sorors and chapter charter members. A special highlight of the work shop, will feature a "live" or "taped" interview with your region's Diamond Gems. WK15 – Truth or Myth: For Undergraduates Only! The International Undergraduate Activities Committee presents an interactive and engaging workshop that facilitates the discussion of the gray areas of Soror conduct, hazing, and protocol. By the end of this workshop, undergraduate Soror should have a clear understanding of how to exhibit the Alpha Kappa Alpha Brand in a positive manner at all times.

WK16 – “Rituals: Let’s Do it Right – Do the Right Thing!”

Alpha Kappa Alpha Rituals ceremonies are the most revered, sacred, and solemn activities conducted by sorors in our illustrious Sorority. The ceremonies help us to create an awareness and connection to our Founders.. This workshop will provide an interactive presentation and review of the four most requested ceremonies allowing sorors in attendance to increase their knowledge of the ceremonies, ensure appropriateness of attire for each ceremony, understand the various roles of the ceremony participants, and complete the set-up of each ceremony confidently. WK17 – “ASCEND to a New Dimension” This workshop is designed for program chairmen, ASCEND Lead Coaches and ASCEND program committee members. During this workshop, sorors will receive in depth information regarding the Supreme Basileus’ signature program, ASCEND. Goals, objectives and ASCEND cycle timelines will be reviewed in detail. Sorors’ understanding of ASCEND will be assessed by participating in a facilitated discussion of best practices for program implementation.

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.

WK18 – The Alpha Kappa Alpha Brand

A brand is a concept, an ideal that people hold in their minds and in their hearts when they think about a product, individual, or organization. For Alpha Kappa Alpha, at its core, the brand is a promise of what the sorority represents and what it means to those for whom we serve. This workshop will introduce sorors to the information in the newly developed Alpha Kappa Alpha Brand Guidelines. Educating sorors about what a brand is and how it is managed Through interactive discussion, sorors will learn how to appropriately use the key elements of the Alpha Kappa Alpha brand in internal and external communication (i.e. logos, colors, etc.) Audience: All Sorors

WK19 – Poised and Polished . . . Launching New Dimensions of Protocol II

The role of the protocol team in the pre-planning of chapter, cluster, joint chapter events and regional conferences will be reviewed during this workshop. The duties and tasks before and during the events will be explored so that sorors gain the knowledge of appropriate notification to VSGs, dais seating, introductions, and appropriate amenities. All attendees should bring a copy of The Official Guide to Alpha Kappa Alpha Protocol 2014. WK20 – “EAF Launching New Dimensions of Educational Excellence” This workshop will focus on providing an understanding of the structure of the EAF as a 501(c) (3) organization. EAF representatives will discuss ways in which donors and members can support the mission of EAF. EAF Ambassadors will learn best practices for representing EAF at the chapter, cluster and regional levels. Strategies introduced will cultivate knowledge and excitement for the EAF initiative, “leaving a lasting legacy” through the establishment of endowments and fellowships by chapters, organization s and individuals. EAF representatives will also provide detailed descriptions of EAF’s scholarships and community-assistance programs. WK21 – Wells Fargo Financial Hear from financial specialists providing resources designed to assist workshop participants with money-management skills, understanding credit, banking basics and building wealth. Learn about Hands on Banking, a financial education program that helps you take charge of your own finances to reach your future goals.

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Registration

General Information and Forms *** THERE IS NO ON-SITE REGISTRATION ***

Please email questions to: [email protected]

• Early registration closes on March 14, 2015. • Registration closes on March 28, 2015. • A credit card must be used for on-line registration. A chapter check, cashier’s check, or money order payable to 60th South Atlantic Regional Conference must accompany all mail-in registration forms. Personal checks will not be accepted. • A $50 handling fee will be assessed for any chapter check returned from the bank, and chapter registration will be delayed until the matter is cleared. • Refund requests must be submitted in writing to Soror Sharon Brown Harriott and postmarked by March 28. Refunds postmarked by March 28 will be considered and processed after the conference bills have been paid. A processing fee of $50 will be assessed. Refund requests will not be honored if post marked after March 28th.

Mail refund request to Attn: Registration Refund Request

62nd South Atlantic Regional Conference P.O. Box 680739

Orlando, FL 32868-0739

We reserve the right to cancel activities with full refund due to insufficient registration. Late Registration A late fee of $75 will be assessed for each graduate soror registering after March 14, 2015. A late fee of $50 will be assessed for each undergraduate soror registering after March 14, 2015. Registrations after March 28, 2015, will not be processed. Special Needs Rooms: When making reservations, please request a handicapped accessible room. Scooter Rental: The Sorority will not be responsible for your rental. Please contact Scooter Bug. Flyer is included with details on page 89.

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Registration Material P ick-Up

Please bring and present your financial card and photo identification to complete the registration check-in. If you are picking up a packet for an absent soror, you will need a signed letter from the absent soror giving permission to release her packet. No registration materials or souvenirs will be mailed.

If a soror has requested a refund, her packet cannot be obtained.

Registration Date Hours

Wednesday, April 15, 2015 5:00 p.m. - 8:00 p.m. Cluster II and Sorors registered for Pre-Conference Workshops Thursday, April 16, 2015 8:00 a.m. - 8:00 p.m. Friday, April 17, 2015 8:00 a.m. - 8:00 p.m. Saturday, April 18, 2015 9:00 a.m. -12:00 p.m. Final Registration

Regional Online Registration Process (Individual sorors)

STEP 1 – Beginning the Registration Process Go to your region’s home page and search for the link of the conference of your choice.

To find your region’s website, go to www.aka1908.com • About AKA • Select Regions to navigate to your region’s website.

Once you click the link for the conference of your choice, click the Login link located in the left navigation bar.

STEP 2 – Logging into the Regional Online System

At the bottom of the Login page, enter your email address and password, then click Go.

• IMPORTANT: Your email address MUST match the address on file at the Corporate Office for

a successful login.

If you are financially active for the current year and are successful with your login, an expanded menu will appear on the left. Select the Upcoming Events link from the left menu.

48

STEP 3 – Registering for the Conference of your choice

Choose the conference you wish to register for by clicking its link.

On the next screen, review the conference date and time to verify that you have selected the conference of your choice. Then click Register for this Event.

• Select the appropriate registration fee (Graduate or Undergraduate). Then click Next.

• Scroll down and complete the registration form:

Your First Name, Last Name, Badge Name, Badge City, Badge State, and Badge Country should be pre-populated.

If you want your Badge Name to be different, you can edit this field.

Complete all applicable demographic information.

• Once completed, click Next.

• Review your registration summary and verify your information, then click the Register Now.

STEP 4 – Paying for your Conference

• You are now at the Online Store page – confirm the correct conference and fees. Then click the Check Out link at the bottom of the page.

• The next page will be the Checkout page – verify that your billing address is correct. If not, choose the radio button titled Bill to Alternate Address and complete the necessary information. Then click Next.

Bill to address must match the credit card statement mailing address.

At the payment information screen, enter your credit card information to complete the transaction. Then click Next.

• The last screen contains your order details. Once you have reviewed the order details, Submit Order. You will receive an email confirmation of your registration to your login email address.

Please remember that your registration will be considered pending until your per capita payment for this year has been verified. Your registration will be canceled if your current year dues are not paid.

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Worksheet for OnlineRegistration

Soror Registration Fees

Registration: Received by March 14, 2015 Late Registration: Received by March 28, 2015

Closing Gala is included with graduate registration only.

Activity Fees

Guest/Non-Soror Registration Fees


Closing Gala is not included with registration

Financial Officers Certification $30 EAF Luncheon $55 Mary Shy Scott Leadership Breakfast $50 Solomon-White Legacy Luncheon $55 Diamond, Golden and Silver Star Induction Ceremony $40 Undergraduate Awards Luncheon $55 Step Show and Stroll $25 Closing Gala Gratis

Prayer Breakfast $40

Golf Tournament $125

Golf Clinic $100

Guest $65 Guest (Late) $90

Graduate Graduate (Late) $150 $225 Includes the Closing Gala Undergraduate Undergraduate (Late) $100 $150 Includes Undergraduate Luncheon

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Child/Youth

Registration Fees Registration: Received by March 14, 2015

Late Registration: Received by March 28, 2015 Closing Gala is not included with registration

Activity Fees

Note: Only the child registered for the conference may participate in the scheduled activities noted below. The registration fee includes conference badge, admittance to

the children’s activity room, vendors, and snacks.

Guest $65 Guest (Late) $90

Child (Ages 4 -13) Early $55 - 1 day $80 - 2 days Child (Ages 4 - 13) Late $65 - 1 day $100 - 2 days Children and youth may register for 1 or 2 days of activities.

Dinner and Dance (ages 4-13) $55 Dinner and Dance (ages 14-17) $80 EAF Luncheon (ages 4-13) $40 EAF Luncheon (ages 14 -17) $55 Step Show and Stroll (ages 4 -13) $20 Step Show and Stroll (ages 14 -17) $25

Dinner and Dance $80 EAF Luncheon $55 Carolyn House Steward Diamond, Golden, Silver Induction Ceremony $40 Step Show and Stroll $25 Golf Tournament $125 Golf Clinic $100 Prayer Breakfast $40

Activity Fees Note: Only the guest registered for the conference may participate in the

scheduled activities noted below. The registration fee includes conference badge, admittance to the hospitality room, and vendors.

Guest/Non-Soror Registration Fees


Closing Gala is not included with registration

Worksheet for Online Registration

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Delegate Certification

• Use the Delegate Certification Form to list the names of your chapter’s delegates and alternates to the AKA 62nd South Atlantic Regional Conference. The number of delegates for each chapter is based on the number of financial sorors as of January 31, 2015.

• All delegates and alternates must be certified by the basileus prior to registration for the conference.

• The basileus or grammateus is the only soror who can authorize a change in delegates or alternates.

Mail the Delegate Certification form (Postmarked by March 14, 2015) to



Attention: 2015 SARC Delegate Form

P.O. Box 6496

Columbia, SC 29260-6496

And

Soror Michelle Thornton-Taylor

62nd SARC Registration Co-Chairman

P.O. Box 680739

Orlando, FL 32868

After the deadline, any changes in the list of official delegates must be received by the Regional Conference Registration Chairman by March 28, 2015.

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Please Print or Type

Chapter: _______________________________________ Number of Active Members: ____________ Location: __________________________________ Address: _________________________________ City: ______________________________________ State: _____________ Zip: __________________ Check One: ______ Graduate ______ Undergraduate Name of College: _______________________ Every financial chapter is entitled to no less than two (2) delegates. The formula for determining the delegate strength is as follows: No chapter shall have more than 12 delegates. 1 - 10 active members 2 delegates 86 - 100 active members 8 delegates 11 - 25 active members 3 delegates 101 - 115 active members 9 delegates 26 - 40 active members 4 delegates 116 - 130 active members 10 delegates 41 - 55 active members 5 delegates 131 - 145 active members 11 delegates 56 - 70 active members 6 delegates 146 and over active members 12 delegates 71 - 85 active members 7 delegates The number of delegates is based on the number of active sorors as of January 31, 2015. References: Constitution and Bylaws Article VIII, Section 5.

DELEGATES ALTERNATES

1. 1.

2. 2.

3. 3.

4. 4.

5. 5.

6. 6.

7. 7.

8. 8.

9. 9.

10. 10.

11. 11.

12. 12.

Delegate Certification Form

Basileus Signature:______________________________________________ Date: _____________________________ Print Name: ______________________________Phone Number: _________________ Email: _________________ Grammateus Signature: ___________________________________________Date: ______________

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Mail the form (s) to the following:

Sharon Brown Harriott


PO Box 6496


And

Soror Janice E. McCollom

South Atlantic International Constitution Representative

2798 Riley Street

Orangeburg, South Carolina, 29118

1. Proposals for changes to the Constitution and Bylaws must be submitted on the Proposed Constitution/Bylaws Amendment Form.

2. A chapter soror must submit proposed amendment changes for consideration to her chapter.

3. After approval by the chapter, the proposed amendment must be sent to the Regional Director and the Region’s Representative on the International Constitution Committee for consideration by the Regional Conference.

4. Proposed Amendments from General Members should be submitted directly to the Regional Director.

5. The envelope must be postmarked sixty (60) days prior to the date of the Conference (must

be postmarked on or before February 15, 2015.

6. If the proposed amendments are approved by two-thirds of the votes cast at the Regional Conference, the South Atlantic Regional Director will forward the recommendation along with the transmittal form to the Alpha Kappa Alpha Corporate office and to the Chairman of the International Constitution Committee (Supreme Parliamentarian) within thirty (30) days following the Regional Conference.

7. A copy must be retained by the Regional Director.

Steps for Submission of Proposed

Constitution and Bylaws Amendments

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Proposed Constitution and Bylaws Amendments Form

For Chapters, Chapter Members and General Members

Membership Affiliation Chapter General Member Date

Chapter Information Chapter

Location Region

Name of Chapter Basileus

Home Phone Mobile Number

Basileus Email Address Chapter Address

City: State

General Member Information Name of General Member submitting proposed amendment

Home Phone Mobile Number

General Member Address

City State

General Member Email Address

Constitution and Bylaws Amendment Information Current Constitution Language: (Attach a copy of the reference section in the current Constitution and Bylaws to this form) Article Number: _______________ Section Number: __________________ Page Number :_______________ Proposed Constitution Language (The proposed amendment should clearly state the wording as it is to appear. Use additional sheets if necessary) Rationale for proposed amendment Will this proposed amendment have any fiscal impact on the sorority? Yes No

If yes, please describe the anticipated fiscal impact.

Signature of General Member submitting proposed amendment

Date

Signature of Chapter Basileus

Date

Signature of Chapter Grammateus Date

Note : This form should be submitted to the Regional Director 60 days prior to the Regional Conference

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Regional Resolutions Form

A resolution is primarily a motion that mandates action by the body. Resolutions cannot be in conflict with the Constitution and Bylaws of Alpha Kappa Alpha Sorority, Incorporated. Resolutions cannot mandate action by the National Body.

Please list resolutions for review and consideration at the Regional Conference. Provide a brief rationale/ explanation. All resolutions must be submitted by the chapter.

Please Print or Type

Chapter: ________________________________________________________________________

Date Resolutions Approved by Chapter: _____________________________________________

Resolution #1:

Rationale:

Resolution #2:

Rationale:

Basileus/General Member Signature: _________________________ Date: ______________

Print Name:____________________ Phone Number: ____________ Email: _____________

Grammateus Signature: ____________________________________ Date: ______________

Print Name: ____________________ Phone Number: ____________Email: _____________

Graduate Advisor Signature: _________________________________ Date: ______________

(Undergraduate Chapters only)

Print Name: _____________________ Phone Number: ____________Email: _____________

Please return this form postmarked by March 14, 2015 to: Soror Sharon Brown Harriott

South Atlantic Regional Director Attn: SARC Resolutions

P.O. Box 6496 Columbia, SC 29260-6496

And Soror Clemontine Washington, Resolutions Chairman

P.O. Box 466 Midway, GA 31320-0466

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Regional Recommendations Form

A recommendation is an action item for review and consideration by a higher body that is not a Constitution and Bylaws proposed submission and should not in any way be in conflict with the Constitution and Bylaws and Manual of Standard Procedure. Please list the recommendation(s) with a brief rationale/explanation. All recommendations must be submitted by the chapter.

Please state wording exactly as you wish the recommendation(s) to be read. Use the appropriate format and attach sheets if necessary.

Please print or type

Chapter:_________________________________________________________________________

Date Recommendations Approved by Chapter: ________________________________________

Recommendation #1:

Rationale:

Recommendation #2:

Rationale:

Basileus/General Member Signature: _____________________________ Date: ______________

Print Name:________________________ Phone Number: ____________ Email: _____________

Grammateus Signature: _______________________________________ Date: ______________

Print Name: _______________________ Phone Number: _____________Email: _____________

Graduate Advisor Signature: __________________________________________ Date: _______________


Print Name: ________________________ Phone Number: __________________ Email: ______________

Please return this form postmarked by March 14, 2015 to:



Attn: SARC Recommendations

P.O. Box 6496


And

Soror Trudie Carmichael, Recommendation Chairman

731 Pine Bark Rd., Stone Mountain, GA 30087-5822

57

Chapter Basilei Chat

Please type or print clearly.

The Basileus of each chapter is asked to attend the Chapter Basilei Chat


(3:00 p.m. - 4:30 p.m.)

Please check the location at the Registration Desk upon arrival at the conference.

Name__________________________________________________________________

Address_________________________________________________________________

City________________________________State________________Zip_____________

Phone _______________________ Email ____________________________________

Chapter_________________________________________________________________

(Please Circle One) - First-year Basileus or Continuing Basileus

Please return this form postmarked by March 14, 2015 to:

Soror DeVetta Williams Hughes P.O. Box 294

St. Stephens, SC 29479- 0294 [email protected]

58

First Time Attendees Orientation

Please type or print clearly.

Orientation for First Time Attendees


3:00 p.m. - 4:30 p.m.

Please check the location at the Registration Desk upon arrival at the conference.

Name_____________________________________________________________

Address___________________________________________________________

City____________________________State____________________Zip_______

Phone_____________________________________Fax____________________

Email_________________________________________________________

Chapter_________________________________Basileus___________________

Chapter Location/School_____________________Cluster___________________

Return this form postmarked by March 14, 2015 to:

Soror Shevawn Broxton Young

700 Forest Path Circle

Alpharetta, GA 30022-6471

[email protected]

62

Alpha Kappa Alpha Sorority, Inc.

South Atlantic Region

Golf Tournament

(4-Man Scramble)

Thursday April 16, 2015

Tee Time 8:00 a.m.

Rosen Shingle Creek Golf Club

9939 Universal Boulevard

Orlando, FL 32819

To benefit the AKA Educational Advancement Fund

$125.00/person includes continental breakfast, lunch, green fees, and cart

For more information or to register contact:

Cheryl Smith at [email protected]

Name Address Phone # Email

Player 1

Player 2

Player 3

Player 4

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Carolyn House S teward D iamond Golden S ilver

S tar and Chapter Anniversies Please print clearly or type

Chapter:________________ Location: _____________________

Basileus:____________________________________________________________________

Email: _____________________ Phone:: __________________

Note: A chapter check or money order in the amount of $15.00 (per honoree) must be sent with this form to the address at the bottom of the page. The $15.00 fee ( p e r h o n o r e e ) covers photo processing and tiara. Make checks payable to South Atlantic Region-AKA. Headshot photos of each honoree, no larger than 5x7, must be sent electronically to [email protected] by March 21,2015. Please include with each photo the soror’s name, chapter and the chapter check number or the money order number.

2015 Chapter Diamond, Golden, or Silver Anniversaries

Chapter: ______________________________ Chartering Date: ___________________________________

2015 Diamond Sorors

Please submit names of all Sorors initiated in 1940 and who will become Diamond Sorors in 2015.

2015 Golden Sorors

Please submit names of all Sorors initiated in 1965 who will become Golden Sorors in 2015.

2015 Silver Stars

Please submit names of all Sorors initiated in 1990 who will become Silver Stars in 2015.

Basileus Signature: ________________________________________________ Date: ___________________________________

Print Name: _____________________________________________________ Phone: _________________________________

Mail completed form(s) and a $15.00 Chapter Check or Money Order (per photo) made payable to: South Atlantic Region AKA. All honorees must purchase Diamond, Golden, Silver Reception Ticket to attend Reception at the South Atlantic Regional Conference. Mail this form postmarked by March 14, 2015 to:

Soror Jolindy Daniels, Pecunious Grammateus

P. O. Box 680739

Orlando, Florida 32868-0739

Soror Name Date Initiated Chapter Initiated



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MaryS hyS cottLeadershipBreakfast

BASILEUS / SOROR OF THE YEAR / LEADERSHIP FELLOW

Recognition will take place on Friday, April 17, 2015, at the Mary Shy Scott Leadership Breakfast.

2015 Chapter Basileus

Please print or type.

Chapter Basileus: _______________________________ Email: __________________________

Chapter: _______________________________________________________________________

Address: _______________________________________________________________________

City: ____________________________________ State: _______________ Zip: ____________

2015 Soror of the Year

Each chapter is asked to submit the name of the soror chosen to represent the chapter. A chapter uses its own criteria to select the Chapter’s Soror of the Year.

Soror: _________________________________________Email: _________________________

Chapter: _______________________________________________________________________

Address: _______________________________________________________________________

City: _______________________________State:________________________ Zip:__________

2015 Leadership Fellow

Soror: ________________________________________ Email: __________________________

Chapter: _______________________________________________________________________

Permanent Address: _____________________________________________________________

City: _______________________________State: ________________________Zip: _________

Basileus Signature: ________________________________________Date: _________________

Print Name: ______________________Phone Number: ______________Email: ___________

Graduate Advisor Signature: _______________________________Date: __________________


Print Name: ______________________Phone Number:_______________ Email:_____________

Postmark deadline is March 14, 2015, to ensure sorors’ names will be included in the program. Chapters are asked to also submit photos either by mail or email. Chapters must submit all information to be recognized in printed program. Mail form to:

Soror Cassandra Williams P.O. Box 15004

St. Petersburg, FL 33733 [email protected]

727-365-8306

70

Solomon-White LegacyLuncheonRegistration Form

Celebrate “Launching A Legacy of New Dimensions of Service”

This form is to be completed by any and all legacies of Alpha Kappa Alpha Sorority, Inc.

Please Print Clearly or Type.

Please identify the Soror responsible for completing the form on behalf of the family legacy:

Name: _______________________________________________________________

(Soror Completing the form)

Telephone:____________________________________________________________

Email address:_________________________________________________________

Address:______________________________________________________________

City: ___________________________State: __________________Zip Code________

Chapter Name: ________________________________Location:_________________

Soror’s Family Members

(Please list Soror who began the Alpha Kappa Alpha Legacy in your family in the first space provided below)

Name Relationship Initiation Chapter and Date (mm/yy)

________________________________________________________________________________________________

PLEASE MAIL THIS FORM TO:

Lambda Omicron Omega Chapter

Attention: Soror Betty Gibson

P.O. Box 302

Bradenton, FL 34206

72


S outh A tlantic Regional Conference, 2015

C hildren’s A ctivity Registration

Accepting Children Ages 4-13

8 a.m.- 6:00 p.m.

Registration Date: Friday- 04/17/15 ___

Saturday- 04/18/15 ___

Friday & Saturday- 4/17/15- 4/18/15___

Friday Activities:

Morning– Famous Dance Troupe: Workshop learning the art of motion and movement through hip-hop, jazz, break dancing, etc. T-shirts included.

Afternoon- McDonalds Tour & Play- Enjoy a trolley ride while touring/site-seeing the beautiful International Drive. Have lunch at the largest Entertainment McDonald’s and Play Place. Arcade game tickets and show included.

Saturday Activities:

Morning- The Mad Science Group: Mad Science Show and Discovery Stations with opportunities to learn about light, sound, electricity, space and robotics. This will allow the kids to gain hands-on experience while being challenged and having fun at the same time.

Afternoon- Wonder Works- Kids will visit an upside down, indoors amusement park. There are exhibits, simulated rides, obstacle courses, laser-tag, etc. This experience includes food and.

Price Per Child:

Early Registration: One Day- $55.00/Both Days: $80.00

Late Registration: One day- $65.00/Two Days- $100.00

Registrants Name: ______________________________________________

Child(ren) Name & Age: _______________________________________________________________

Emergency Contact Number: ______________________________________

Are you willing to volunteer 1 hour of your time during conference to the Children’s Activity Committee? Yes______ No______

Do your child(ren) have any known allergies? Yes____ No____

*Lunch, early and late snack will be provided; **Activities Subject To Change

Mail form to the address below:

Soror Jolindy Daniels, Children Activities

P.O Box 680739, Orlando 32868

73

Friday, April 17th 2015

9:30 pm

Rosen Shingle Creek Resort

Celebrity Host

Comedian Rod Z 73

74

Undergraduate and Graduate Step Show

Ivies on a Mission: Launching Into New Dimensions

GENERAL INFORMATION FOR STEP SHOW PARTICIPANTS NOTE: If approval has been granted for Step Show participation during the 2014-2015 school year, chapters

are expected to step and/or stroll at the Regional Conference 1. An 8-minute time limit (including entrance & exit) will be enforced. Acts must be a minimum of 5 minutes.

ANY TEAM EXCEEDING THE 8-MINUTES WILL HAVE POINTS DEDUCTED

2. TEAMS ARE REQUIRED TO SUBMIT A CD with up to five (5) songs by March 14, 2015. 3. All teams must submit a list of performers. Teams are limited to a maximum of 20 performers including stagehands and technicians who will be permitted to help with props on the stage and music. If your list changes from what was submitted on your registration form, please submit the changes along with your CD by March 16, 2015 to:

Soror Aierress Hanna P.O. Box 560234

Orlando, FL 32856 [email protected]

4. Only ACTIVE Sorors of the chapter requesting permission to perform and registered for the 62nd South Atlantic Regional Conference are eligible to participate in the step show competition. Please include the financial card number on the registration form following each Soror’s name. If a combined team of ACTIVE Graduate Sorors are to perform ALL PARTICIPANTS MUST BE APPROVED BY Regional Director. AWARDS 1st PLACE -$500 (UNDERGRADUATE AND GRADUATE CATEGORIES) 2ndPLACE - $300 (UNDERGRADUATE AND GRADUATE CATEGORIES) STEP SHOW PERFORMANCE CRITERIA

Creativity: Innovation and use of props (20 points) Precision: Synchronization (20 points) Degree of Difficulty: Intricacy of steps, use of props, gymnastics, etc. (20 points) PERFORMANCE COMPOSITE

Overall theme: How well the show flows together (10 points) Crowd participation: Level of enthusiasm (10 points) Voice: Diction, clarity of chants, speech (10 points) Transition: How smoothly team transitions and changes of formations (10 points)

75

Undergraduate and Graduate Stroll Off

Ivies on a Mission: Launching Into New Dimensions

GENERAL INFORMATION FOR STROLL PARTICIPANTS

NOTE: If approval has been granted for Step Show participation during the 2014-2015 school year, chapters are expected to step and/or stroll at the Regional Conference

1. A 5-minute time limit including entrance will be enforced. Strolls must be a minimum of 3 minutes.

ANY TEAM EXCEEDING 5 MINUTES WILL HAVE POINTS DEDUCTED

2. TEAMS ARE REQUIRED TO SUBMIT A CD with up to five (5) songs by March 14, 2015.

3. All teams must submit a list of performers. Teams are limited to a maximum of 20 performers. If your list changes from what was submitted on your registration form, please submit the changes along with your CD by March 14, 2015 to:

Soror Aierress Hanna

P.O. Box 560234

Orlando, FL 32856

[email protected]

4. Only ACTIVE Sorors of the chapter requesting permission to perform and registered for the 62nd South Atlantic Regional Conference are eligible to participate in the Stroll competition. Please include the financial card number on the registration form following each Soror’s name. If a combined team of ACTIVE Graduate Sorors are to perform ALL PARTICIPANTS MUST BE APPROVED by the Regional Director.

AWARDS

1st place - $250 (Undergraduate and Graduate Categories)

2nd place -$150 (Undergraduate and Graduate Categories)

JUDGE’S CRITERIA

Creativity: Innovation of stroll steps

Precision: Synchronization

Degree of difficulty: Intricacy of steps and formation

PERFORMANCE COMPOSITE

Overall theme: How well the stroll flows together

Crowd participation: Level of enthusiasm

Transition: How smoothly team transitions and changes of formation

76

Undergraduate and Graduate Step/Stroll Show

TEAM REGISTRATION FORM CHECK ONE: Participating in or Performing: Step Stroll

Chapter Name: ________________________________________________________________

Name of School (if applicable): ____________________________________________________

City/State/Zip:

Graduate Advisor Signature (if applicable): ____ _ Date: ________

Phone Number: __________ _ Email: _____________________

Basileus Signature: _________ _ Date: ___________________

Phone Number: ________ __ ___ Email: _ __________ ____________________

Please list names of ALL Step/Stroll team participants:

___________________________________ ___________________________________

___________________________________ ___________________________________

___________________________________ ___________________________________

___________________________________ ___________________________________

___________________________________ ___________________________________

Mail Registration Form and Chapter Check to:

Soror Jolindy Daniels ATTN: STEP and STROLL

P.O. Box 680739 Orlando, FL 32868-0739

Any questions regarding the Step & Stroll Show and registration, please contact Soror Tracy McKever or Soror Aierress Hanna at [email protected]

*** EACH PARTICIPANT MUST PURCHASE A STEP SHOW TICKET TO PARTICIPATE. ***

Registration Fees:

Undergraduate Step Team $50.00 Non-refundable

Undergraduate Stroll-Off Team $25.00 Non-refundable

Graduate Step Team $75.00 Non-refundable

Graduate Stroll-Off Team $50.00 Non-refundable

Only money orders, cashier’s checks, or chapter checks will be accepted.

Registration must be postmarked by March 14, 2015.

Make Payable to: South Atlantic Region– AKA

78

Undergraduate Awards Luncheon

Ivies on a Mission: Launching Into New

Dimensions Please print clearly or type

Chapter Name: __________________________________________________________ University/College: _______________________________________________________ Location: _______________________________________________________________ 2015 Leadership Fellow: Soror’s Name: ___________________________________________________________ Chapter: _____________________ College/University: ___________________________ Undergraduate Luncheon Presentation Please mail chapter photographs on a CD and a $5.00 chapter check or money order made payable to 62nd South Atlantic Regional Conference to be included in a presentation featuring the Undergraduate chapters of the South Atlantic Region. Share a digital story showing your chapter’s Programs and Service to All Mankind. Include Leadership fellows, College/University Queens, and other campus and organizational Queens. Photos must be submitted by March 1, 2015. Please label your CD with Chapter’s name and University/College information. Please send captions with each picture according to how pictures are organized on the CD. Each chapter is asked to purchase a gift to be presented to their Graduate Advisor ($10.00 maximum). Please send the following information & any questions to [email protected] by March 1, 2015: Name of Chapter, Location of Chapter, Advisor (s) Name, Soror making presentation. PLEASE NOTE: General Conference Registration for Undergraduates includes Gratis Luncheon Ticket in lieu of Gratis Dinner and Dance Gala Ticket. ATTIRE: “Chapter Dress” Attire Basileus Signature: _____________________________ Date: ___________________ Print Name: ________________ Phone: _____________ Email: __________________ Graduate Advisor Signature: ________________________ Date: _________________ Print name: ____________ Phone number: ____________ Email: _________________ # of Photos: __________________ Fee Enclosed: _______________ Mail CD, completed form, and $5.00 chapter check or money order made payable to South Atlantic Region AKA. Must be postmarked by March 1, 2015 to:

Soror Jolindy Daniels P.O. Box 680739

Orlando, FL 32868-0739 ATTN: Undergraduate Luncheon

79 All Ads are due Saturday, February 28, 2015.

Example of a good picture

Example of a bad picture

80

Saturday, February 28, 2015

All ads are due by Saturday, February 28, 2015

South Atlantic Region-AKA

81

Show your chapter pride and welcome Sorors to the

IEÇw f|zÇ|y|vtÇà fÉâà{ TàÄtÇà|v exz|ÉÇtÄ VÉÇyxÜxÇvx by lining the driveway of the beautiful Rosen Shingle Creek

Hotel with a personal SARC chapter flag.

Each flag will display the South Atlantic Region logo as shown above and the chapter’s name. Availability is limited.

This wonderful opportunity is on a first come first basis.

Flag Dimensions: 26 inches (height) x 22.75 inches width All flags will be returned to the chapter after the SARC ends.

Cost: $300.00

Contact info: Soror Lacquita Fullilove-Berry [email protected]

GAMMA THETA OMEGA

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Ivy Beyond the Wall

Please print clearly or type

Chapter Name: ____________________________________________________

Location: _________________________________________________________

Basileus: _________________________________________________________

Print Signature

Email: ______________________________ Telephone: ___________________

List the names of all Sorors who have become an Ivy Beyond the Wall since the 2014 South Atlantic Regional Conference.

Please list additional names on a separate sheet and attach. Sorors are required to wear white dresses or suits (no color trim) and white shoes. Pants and hats are not permitted. The ceremony will be held on Sunday, April 19, 2015, at 8:00 a.m.

SPECIAL NOTE: Please return this form no later than March 14, 2015. Names of Sorors who become Ivies Beyond the Wall after March 14, 2015, will be accepted at the Conference in the Regional Office until Thursday, April 15, 2015, by 2:00 p.m.

Chapter Basileus or her designee should arrive at the ceremony location no later than 15 minutes prior to the beginning of the ceremony. Chapter Basileus or designee should sit on the front row to place an ivy leaf in the basket when the Ivy Beyond the Wall Soror’s name is called. Chapter members should stand when the name(s) of the Ivy or Ivies Beyond the wall from their chapter is/are called.

Basileus Signature: _____________________________ Date: _________________________________

____________________________________________________________________________________

Print Name: Phone Number: Email:

Mail this form postmarked by March 14, 2015 to:

Soror Barbara J. Ragin, Chairman, SARC IBW Committee

c/o Gamma Theta Omega Chapter

P.O. Box 1246

Name of Deceased Soror Date of Death

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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Charter Bus Transportation Form

If you plan to travel to the SARC by charter bus, please fill out this form (type or print clearly) and return it to

the contact person listed at the bottom of this page. Form should be submitted by the chapter Basileus.

CHAPTER NAME__________________________ CHAPTER LOCATION_________________________

CHAPTER CONTACT PERSON__________________________________________________________

CONTACT PERSON’S PHONE NUMBER(S) ________________________________________________

CONTACT PERSON’S E-MAIL ADDRESS__________________________________________________

NAME OF CHARTER BUS COMPANY____________________________________________________

ADDRESS___________________________________________________________________________

PHONE NUMBER(S) ___________________________________________________________________

DATE & TIME OF ARRIVAL_____________________________________________________________

DATE & TIME OF DEPARTURE__________________________________________________________

RETURN THIS FORM POSTMARKED BY MARCH 15, 2015:

Soror LaTonya Stark

P.O. Box 680739

Orlando, FL 32868

84

Workshop Convener andRecorder

I desire to serve as a □ Convener □ Recorder

Name _______________________________________________________________________

Address ______________________________________________________________________

Phone ( ) _______________Cell ( ) ________________Fax ( )__________________

Email _______________________________________________________________________

Chapter ______________________________________________________________________

Participant’s Signature: ____________________________________ Date: _______________

Basileus Signature: __________________________________________ Date:_____________

Print Name: _____________________Phone Number: _____________Email: ____________

By signing this form, you are committing your willingness to serve in one of the above positions

during the 62nd South Atlantic Regional Conference. You are also verifying that you will attend

an orientation workshop for conveners and recorders.

I plan to attend orientation on Thursday, April 16, 2015, 3:30 p.m.

Return this form postmarked by March 14, 2015 to:

Soror Doretha H. Glymph, Executive Assistant

Attn: SAR Convener, Monitor, Recorder Form

P.O. Box 6496


Commitment toServeForm

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April 17, 2015 at 7:00pm

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Use Code

SARC15

To

Receive Your Discount

2-Day Minimum Rental Required

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2015 Awards and Exhibit Handbook

Contains

Regional Awards and Exhibits Forms

S B Harriott South Atlantic Regional Director - Pi Alpha...

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