ryEDNESDAY SEI'TEMBER - Mulmur Townshipmulmur.ca/content/council/agendas-and-packages/... · Staff:...

MULMUR TOWNSHIP COUNCILAGENDA

\ryEDNESDAY SEI'TEMBER 16th, 2OI5P?ee

)6:00

6:10

1.1

1.2

1.3

1.4

1.5

1.6

Meeting called to order.Passing of the September 2nd, meeting minutes.Discussion arising from minutes.Declaration of pecuniary interest.Approval ofagenda.Approval of #7 .I - accounts.

ADMINISTRATION

4.24.34.4

Correspondence from Alison Goudy, from Endura Energy on funding support forthe Township for two solar FIT ground mount projects.Discussìon on the park property in the Kingsland Estates subdivision in Violet Hill.Discussion on whether the Township wants to appoint an integrity commissioner.Report of Heather Boston, Treasurer, dated August 26th on policy updates - termsand conditions of employment and workplace conduct.

5.1

6

8

9

4.1

ITEMS FOR FUTIJRE MEETINGS

32 7.1't1

t.J

7.4

7.5

7.6

#7 - #7.8 are on th w b site on

Accounts payable.Municipal Approvals - Donald Johnson & Claire Veenstra, Part Lot 13, Conc. 5 E,utility shed. Donna Tranquada and Graeme McPhail, Part Lot 13, Conc. 5 E, utilityshed.AMO communications asking for support for the Syrian Refugee Crisis - call toaction.Notice that the NVCA Board approves a process to reduce the number of itsdirectors.Correspondence from Kevin & Gail Greer expressing their thoughts concerning theStanton Airport Road construction project.Correspondence from Emerson Pendleton, follow-up questions with answers fromstaff.Shelburne & District Fire Board notice of the hiring of a new Fire Chief.Presentation and handouts for the Town Hall meeting from the Mulmur EconomicDevelopment Task Force.

NOTICES OF MOTION (IF ANY)

PASSING OF BY-LAWS

40 8.0 Passing the following by-law:

1) By-Law No. 34-15, a by-law to confirm the proceedings of Council forSeptember 76th,2015.

7.77.8

7:75

l:20 Adjourn the meeting. of 40

MULMUR TOWNSHIP COUNCIL

Mulmur Township council met on wednesday, september 2"d, 2015, at 9:00 a.m. with thefollowing present:

Paul Mills - MayorHeather Hayes - Deputy MayorEarl Hawkins - Cor¡ncillorJanet Horner - CouncillorKeith Lowry - Councillor

Staff: Teny Homer, CAO/Clerk and Kerstin Shillum, Deputy Clerk-Treasurer were present forthe entire meeting. John Willmetts, Director of Public W'orks, Heather Boston, Treãsurer andTracey Atkinson, Planner were present for their respective sections.

1 .1 Meeting called to order.1.2 Passing of the August 5th, 2015 meeting minutes.

Motion #178-15 rrawkins-lrorner: That the minutes of wednesday, August 5rh, 2015 areapproved as copied and circulated.

r.3 Discussion arising from minutes. carried'

1.4 Declaration of pecuniary interest.

Mayor Mills stated that should anyone have'a disclosure of pecuniary interest that they coulddeclare the nature thereof now or at any time during the meeting.

1.5 Approval ofagenda.

Motion #179-lS llorner-Hawkins: That the agenda is approved as copied and circulated.Canied.

1.6 Proclamation: September 17 - October 31,2075 the Alzheimer Society of Dufferin Countycoffee break days.

1.7 Fifteen minute question period.

OUESTION PERIOD - Question period was held with a few questions being asked.

1.8 Approval of#1.1-accounts.

Councillor Horner declared a pecuniary interest with the approval ofthe accounts as her husbandhad committee of adjustment expenses listed for payment. She refrained from any discussionand left the room.

Vlotion #180-15 Lowry-Ilayes: That the accounts in the amount of $409,210.61 are orderedpaid.

PUBLIC woRKS canied'

2'l Discussion on the Dufferin County Road Nctwork Rationalization Plan - phase l. (copiesof correspondence received from ratepayers attached)

Mayor Mills asked for a recorded vote on the following motion;

Motion #181-15 Lowry-Ilorner: That Mulmur Council register their opposition to the proposedroad changes described in the Dufferin County Road Network Rationalizátion plan - phãse 1.

Earl Hawkins -Heather Hayes -Janet Homer -Paul Mills -Keith Lowry-

rLay

yeayeayea

yea

Carried.

42

of 40

2-2 Report of Roseann Knechtel, Treasury & Payroll Clerk on a recommendation from theMulmur Recreation Committee to organize a 3-pitch baseball tournament. Deferred to afuture meeting.

2.3 Discussion on the draft recreation agreement with the Township of Melancthon. Council iswaiting to hear back f¡om the Township of Melancthon.

2.4 Discussion on the creation of a North Dufferin Recreation Committee. Motion #lg2-15passed later in the meeting.

Alison Goudy from Endu¡a Energy requesting Council support for two ground mount solarprojects. Council asked Ms. Goudy to look into an ongoing revenue ,our"" fo, Mulmur for eachofthese projects, and report back.

Jennifer McCorriston and Brianne Foulon from the Wellington-Dufferin-Guelph public Healthexplaining their healthy community policy.

Brent Davie deputation on concerns about the building of a house on a lot next to him in TerraNova' Staff was directed to contact the NVCA to have them follow up on their conditions ofapproval for their permit issued for this building.

Motion #182-15 Ilorner-Hayes: That we move forward with a meeting with members of theHoneywood community, recreation committee chair, Councillor Homer and Mayor Mills toexplore options for a oomanagetnent team" to help determine priorities and struóture for theoperation of the North Dufferin Community Centre and bring back a report to Council fordiscussion.

Carried.Closed session pursuant to Procedural By-Law No. 5-15, Section 8 (b) iÐ, personal mattersabout an identifiable individual, including municipal or local board ernployees and passing theprevious meetings minutes.

Motion #183-15 Hayes-Lowry: That Council recess the regular meeting to go into a closedsession at 11:55 a.m., pursuant to Procedural By-Law No. 5-15, section a lt¡ i¡, personalmatters about an identifiable indivjdual, including municipal or local board empioyìes andpassing previous meetings minutes.

Carried.Motion #184-15 llawkins-Ilorner: That Council adjourn the closed session at 12:55 p.m. andgo back to the regular meeting.

Carried.2.5 Discussion on a Mansfield Park sub-committce. Deferred to a future meeting.

PLANNING

3.1 Discussion on the Places to Grow Implementation Fund.

ADMINISTRATION

4.1 Correspondence from Gord & Gail Brown conceming the Ministry of Nafural Resourcesdecision to cease renting out their land for farm purposes.

Motion #185-15 Horner-llawkins: That Mulmur Council send a letter to the Minister ofNafural Resources and Premier of Ontario with a copy to Sylvia Jones, Mpp for Dufferin-Caledon with regards to the MNR's currently farmed land in Mulmur, stating that our preferencewould be that the arrangements be maintained with current leaseholders an¿ stroutd the leasearrangement not be continued, that appropriate transitioning plans be implemented to avoidweeds spreading to adjacent agricultural lands.

Carried.4.2 Discussion on the town hall meeting.4.3 Update on the authors festival.4.4 Discussion on updated human resource policies. Defened until a future meeting.

4.5 Discussion on Township entrance and direction signs. Deferred until a future meeting.

4.6 Discussion on Township social media presence. Deferred until a future meeting.

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ITEMS FOR FUTURE MEETINGS

5.1 - report on the costs of construction and maintenance on 10 sideroad vs. County Road #19- update on strategic plan- procedures for Council members at conferences

COMMITTEE MINUTES AND SUB-COMMITTEE REPORT

6.1 Mulmur Recreation Committee draft meeting minutes of August 17th.6.2 Mulmur Melancthon Fire Board draft meeting minutes of August 12th.6.3 Committee of Adjustment draft meeting minutes of August 20th,

Motion #186-15 Hawkins-Ilorner: That the committee minutes and sub-committee reports arereceived as copied and circulated.

Carried.UÞcomins Meetins Dates - Mulmur Recreation Committee, September 74th at 6 p.m., policeServices Board, september 74th,9 a.m., planning Advisory committee, september iZrt,7 p.m.,Town hall meeting, Saturday, September 26th,9 a.m.

INF'ORMATION ITEMS

7.1 Approval of accounts.7.2 Municipal Approvals - Mark sing, part E % Lot 12, conc.6 E, demolish two storey

dwelling. John Dondertman & Louise Giavedoni, PartE Y2 Lot 14, Conc. 1 W - demohsírshed and replace. K. Homes Inc., part EyzLot20,conc.2 E, deck and balcony. victor &Mary Dodd, Part w lz Lot 26, conc. 8 E, 2 horse shelters. Alan Boyce & Durance HineFamily Trust, Part w % Lot 20, conc. 5 E, house addition. Rob Keilty, pafi E y2 Lot 7 ,Cottc. T E, single family dwelling with attached garage.

7.3 N.E'C. development permit applications: D/R/2015-20i6/088 Catherine Gildiner, part Lot29, Conc. 1 E, to conduct pond maintenance on an existing onJine pond. Dlp¡20l5-2016/181 Everhard Olivieri-Munro, Part Lot 25, Conc. 4 E, to construct a 1 storey carport.

7 '4 Resolution from the county of Haldimand on the vacancy rebate program.7.5 Resolution from the Township of Havelock-Belmont-Methuen opposing the salc of Hydro

One.7.6 Resolution from the Municipality of Wawa on safer communities - 1000 officers

partnership program.7.7 Resolution from the Township of Hamilton supporting the overall direction of Bill i00, the

Supporting the Ontario Trails Act.7 -8 Resolution from the Township of Springwater on the protection of prime agriculfural land.7.9 Town of Caledon provincial offences office combined statement of revenue and

expenditures of2014.7.10 AMO communications on the government announces new disaster recovery assistance

progfams.7.11 Report of Heather Boston, Treasurer, dated August 25tl'on the 2015 annual beef BBe

finances.

PASSING OFBY-LAW

8.0 Passing the following by-law:

i) By-Law No. 32-15, a,by4.aw to amend By-No. 7-06, as amended being the propertymaintenance standards by-law.

2) By-Law No' 33-15, a by-law to confirm the proceedings of Council for September 2nd,2015.

Motion #187-15 Lowry-Hayes: That the following by-laws are now read a first, second and athird time, passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporationand engrossed in the by-law book;

1) By-Law No. 32-15, aby-law to amend By-No. 7-06, as amended being the propertymaintenance standards bv-law.

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2) By-Law No- 33-15, a byJaw to confirm the proceedings of Council for September 2nd,2015.

Car¡ied.Motion #188-15 lrawkins-Irorner: That council adjourn at l:15 p.m. to meet again onWednesday, September 16th,2015, at 6 p.m. or at the call of the Chair.

Carried.

CLERK. MAYOR.

45

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Terry l'lorner

From:Sent:To:Éc:Subject:Attachments:

Alison Goudy <[email protected]>

September-08-15 1:1-9 PM

Terry HornerKeith LowryFee for Solar ProjectsLetter to Mulmur Township.pdf

Hello Terry,

ljust left you a voicemail but thought l'd follow up with an email as well

As you know our solar projects unfortunately did not receive Council support last Wednesday. However, as proposed byKeith Lowry in the meeting, and subsequently discussed with him over the phone, we have put together a proposal

whereby we would offer an annual fee of S¿OO per project to Mulmur Township if we receive Council support and are

awarded a contract. I am attaching here the letter for your review and to circulate to council members as you see fit. I

believe Keith had mentioned this could be included on the Agenda at the next September L6th meeting as an actionitem.

I will call to follow up or feel free to call me at your conveníence with any questions or concerns.

Best regards,

Alison GoudyVì*s Pr*sidert, Finarice and Üev*fcpn*nt{înd*ra ün*rçy

+1.416.309.8701+1.416.500.2817+1.416.981.765140 Eglinton Ave. E. Suite 802, Toronto, ON M4P 342aqoudyl@enduraçnergv.cahttp ://www. e nd u rae ne rg)¡. ca

1

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. M(}CSI PÕWËR

September 8, 2015

Council Members

Mulmur Township

758070 2nd Line E

Mulmur, ON LgV 0G8

Dear Council Members:

RE: Municipal Fee

As presented to Council on September 2,2QL5, we are seeking your support in favour of two small FIT ground

mount solar projects in Mulmur Township. We understand Council's concern around direct economic benefit to

the Municipality. ln exchange for a Municipal Council Support Resolution and Municipal Council Resolution

Confirmation, we agree to pay an annual fee to Mulmur Township as outlined here:

Payee:

Payor:

Fee:

Term:

. Mulmur Township

r MPI GM Solar L LP, the Applicant of the FIT Contract

. 5400 per year for each FIT Contract that is successfully awarded by the IESO

. A term of 20 years. Payment term shall commence at Notice to Proceed (ie: prior to

construction) and shall be made annually until FIT Contract expiration.

We look forward to working in your Municipality and thank you for your support.

Sincerely,

r f. lçn(,t*-" I IAndrew Knapp

Director

MPI GM Solar 1 LP, by its General Partner

MPI FlT4 lnc.

i07 .. 344 lluponl Sile*t. 'T'oronto, ()\i N'15R I V9(): r. I .6;17.478.5438, F: -i-1.647.478.5437

www.lTl0r)scp0wef .ç0n1

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TO:

FROM:

DATE:

SUBJECT:

mztREPORT TO COUNCIL

Mayor Mills and Members of Council

Heather Boston, Treasurer

August 26,2015

Policy Updates - Terms and Conditions of Employment and Workplace Conduct

RECOMMENDATION

THAT Council receive and approve the attached polices for immediate implementation

STRATEGIC ALIGNMENT

N/A

BACKGROUND & DISCUSSION

The Township follows various policies and procedures as approved by Council. Thesepolicies should be reviewed from time to time and thus we have conducted a cyclical review, inconjunction with an outside consultant, of our entire Human Resources Policy and ProceduresManual. We have updated, streamlined, organized and added several policies to bring themanual up-to-date. We have ensured that these policies are in line with the currentEmployment Standards Act. Reorganization of the policies has eliminated duplications and

contradictions and has made it easier to locate pertinent information in a timely manner.

These policies will be presented to Council over the next three Council meetings. During thefirst meeting the Terms and Conditions of Employment and the Workplace Conduct Policies

will be reviewed. Compensation Management will be presented at the second Council meeting

and Leaves of Absence will be presented at the third Council meeting.

Overview of Changes:. Added the Alcohol and Other Drugs Policy which was already in place but not included

in the manual. Hiring Policy was consolidated to include the previous Employee File of Reference

Policy and the Employment of Related Persons Policyo Hiring Policy - now includes an outside consultant as part of the hiring committee for

the CAO/Clerk position. Previous policies did not stipulate action for CAO/Clerk position so this was added to

the Termination Policy and the Problem and Conflict Resolution Policy

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2

FINANCIAL IMPACT

There is no financial impact on the Township

Respectfully submitted

Høø"flqø" tso#tvvHeather Boston, CPA, CA, CGA, BCommTreasurer

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nl?¡

CORPORATE POLIGY ANDPROCEDURES MANUAL

SUBJECT: TERMS AND CONDITIONS OF EMPLOYMENT

POLICY NAME: HIRING POLICY

ADOPTED BY:

RESOLUTION NUMBER

REPLACES:

Council

#331-11

DATE:

EFFEGTIVE:

REVISIONS:

September 21,20'|-1

September 21,2011

POLICY STATEMENT AND RATIONALE:

The Township shall establish a fair, effective and transparent process to attract, retain and develop thebest qualified employees to meet the staffing requirements of the Township. Candidates will be selectedon the basis of the requirements of the job according to the job description with attention to the applicant'seducational, technical qualifications, experience and general aptitude for the position.

SCOPE:

All employees in the Township of Mulmur.

POLICY, PROCEDURE AND IMPLEMENTATION

1, EMPLOYMENT CRITERIA

All employees must be over the age of 16 at the start of their employment. All employees must fileproof of age and their social insurance number when they have been accepted for employment.

2. GENERAL HIRING PROCESS

a) Part-time, Contract and Seasonal Positions: The Department Head, CAO/Clerk and/ordesignate are authorized to interview and hire the employee. Applicants are required to sign acontract outlining the conditions of their employment with the Township of Mulmur.

b) Full-time Positions: The Department Head shall short-list the applicants who will be interviewedby the Department Head, CAO/Clerk and/or designate. The Department Head shall check thereferences prior to an offer of employment being extended. The CAO/Clerk shall notify Councilonce the hiring is completed.

c) Department Head Positions: The CAO/Clerk shall short-list the applicants who will beinterviewed by the CAO/Clerk, a designate and the Mayor or designate. The CAO/Clerk shallcheck the references prior to an offer of employment being extended. The CAO/Clerk willrecommend the preferred candidate to Council for approval.

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d) GAO/Clerk Position: Council shall appoint a hiring committee consisting of three members ofCouncil and outside consultant. The Committee and the consultant shall review the applicationsand choose no less than two (2) candidates to be interviewed. The Committee and outsideconsultant shall perform an initial interview. A secondary interview will be conducted by Councilin conjunction with the outside consultant. The final selection will be approved by Council.

3. PROBATIONARY PERIOD

a) Newly hired and appointed employees are subject to a probationary or evaluation period - seeProbation and Evaluation Policy.

4. ADVERTISING PROCESS

All positions will be posted internally concurrent with any external advertising deemed appropriate bythe Department Head and/or CAO/Clerk.

5. HIRING RELATIVES

a) A Related Person, for the purpose of this policy, is defined as a person's spouse throughmarriage or common law, any parent, child or sibling and includes the corresponding steprelationships.

b) A Related Person cannot work in a position in which an Employee directly supervises and/or is

able to influence the working relationship of the Related Person or would otherwise create aperceived conflict of interest. Examples of influence include, but are not limited to the following:

a. Participating in a panel interviewb. Participating in the areas of:

. Compensation and benefits

. Designation of duties

. Hiring or Promotions

. Handling complaint processesr Discipline and terminations. Approving expenses or overtime. Having access to confidential information pertaining to the Related Person

c) This policy prohibits the hiring of a related person of any Council member while in office.

d) Potential conflicts of interest are to be reported to the CAO/Clerk for determination, prior to ahiring decision being made, whose decision will be final and binding.

e) Conformity with this policy requires that relationships be disclosed prior to acceptance ofemployment with the Townshíp and subsequent relationships are to be reported to iheCAO/Clerk. No employee will suffer termination through the terms of this article if a familialrelation develops during the tenure of employment. Should any violation of this policy occur, theDepartment Head and CAO/Clerk, in consultation with the employees directly affected will reviewthe circumstances of the reporting relationship and attempt to rectify the situation. Any resultantaction will not violate either affected employee's rights as established in applicable Ontario law.

6. CRIMINAL RECORD CHECKS

Where deemed appropriate by the CAO/Clerk, the provision of a criminal record check is requiredprior to the final offer of employment being given to a prospective employee.

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7. DRIVERS ABSTRACT

Candidates who may be using a Township vehicle as part of their specified duties are to provide a

clean Driver's Abstract prior to final offers of employment being extended. The candidate will pay

associated costs. Employees are to report any changes to their Driver's Abstract to their DepartmentHead and/or the CAO/Clerk. After hire, the Township may obtain a Driver's Abstract at any time. Theloss of a driver's license, failure to disclose changes or provide an abstract, and multiple or seriousinfractions may result in disciplinary action or termination.

8. OFFEROF EMPLOYMENT

Following the interview process, offers of employment will first be made verbally and will be

contingent upon delivery of the above noted criteria. A final offer of employment will then be made inwriting and shall include a copy of this policy for reference. New employees are required to sign backan employment agreement when accepting a position with the Township of Mulmur.

9. RECORDS RETENTION

The Township will maintain accurate and comprehensive employee files.

A separate employee file is maintained for all employees and is referred to as the 'Employee File ofReference'. The files of reference and the information contained therein are strictly confidential and

stored under lock and key with restricted access to any and all digital files. Access to an employee'sfile of reference is limited to the employee (under supervision), the CAO/Clerk, HR and others as maybe required by law.

Files of reference will contain all matters pertaining to the employee's employment and may includebut are not limited to:

Position and TitleDate of HireSalary GradeEmployment AgreementDemographic and Benefit lnformationResumesTransfer and/Promotional NoticesApplicable Licenses and Educational CertificatesPerformance and Probationary EvaluationsComplimentary or Disciplinary Notations and CorrespondenceTraining and Development RecordsDriver's AbstractsCriminal Record Checks

Employees are responsible to ensure that any change to their personal information is forwarded tothe Treasurer or designate for reference. Changes of this nature may include but are not limited to:

. Name

. Emergency Contact

. Benefits

. Pregnancy and Parental Leaves

. Marital Status

. Banking and Tax lnformation¡ Address, Telephone Number, etc.. Training and Education. Leaves of Absence

I

a

:

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10. SKILL TESTING

Skill testing may be carried out on candidates for employment to determine if they have the required

skills for the position.

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ADOPTED BY:

RESOLUTION NUMBER

REPLACES:

CORPORATE POLICY ANDPROCEDURES MANUAL

SUBJECT: TERMS AND CONDITIONS OF EMPLOYMENT (EMPLOYMENT INFORMATION)

POLICY NAME: PROBATION AND EVALUATION PERIODS

September 21,2011

September 21,2011


The Township is committed to both ensuring the best-qualified candidate is selected for positions within

the Township and that the selected candidate fully understands the nature of the duties and

responsibilities of the position. The Township is also committed to ensuring the Supervisor has adequate

op[ortunity to evaluate the performance and overall suitability of the employee in the position. Therefore:

. Newly hired employees will be subject to a Probationary Period.

' Employees transferred, promoted or appointed to new positions during their employment tenure

with the Township will be subject to an Evaluation Period.

SCOPE:

All permanent full{ime and permanent part-time employees in the Township of Mulmur. Contract and

Seasonal employees will be governed by the conditions laid out in their employment agreement.

POLICY. P CEDURE AND IMPL ATION

1. DEFINITIONS

a. Probation Period:

A probation period is applied when an employee is newly hired and/or rehired by the Township. An

employee wiil serve only one probation period during their continuous employment with the Township'

Upon rehire into the Township an employee is considered to be newly hired and a probationary

period will apply.

b. Evaluation Period:

An evaluation period is applied when a current employee of the Township is transferred, promoted or

appointed into a new position within the Township.

Gouncil

#331-11

DATE:

EFFECTIVE:

REVISIONS:

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2. DURATION

Probation Period: Newly hired full-time employees must serve a probationary period of a minimum of six

(6) months. Probation periods are determined and communicated, in writing, by the CAO/Clerk or theDepartment Head at the time of hiring.

Periods of leave do not count towards completion of probationary periods. lnitial probation periods may

be extended with written approval of the CAO/Clerk.

Evaluation Period: An evaluation period of three (3) months to six (6) months, as determined by the

CAO/Clerk or Department Head, will be applied following the transfer, promotion or appointment of an

existing employee to a new position. lnitial evaluation periods may be extended by either party with the

written approval of the CAO/Clerk.

3. CRITERIA

The following criteria will govern during the probationary and evaluation periods

a. Performance as it relates to the expectations of the job

b. Progress in meeting established goals

c. Peer to peer feedback

A minimum of one (1) performance appraisal meeting shall be conducted during the probation and

evaluation period. Prior to the end of the probation and evaluation periods, a written evaluation will alsobe completed by the appropriate designate with the employee based on the job description, skills,performance goals and objectives. ln the case of the CAO/Clerk, the Hiring Committee will conduct the

review. The purpose of the review is to determine whether the probationary period will be ended,

extended, or the employee's services terminated. This evaluation will be retained in the employee file ofreference.

4. CONDITIONS

For newly hired employees, the Township may terminate employment without cause, notice orpay in lieu of notice during the first three (3) months. ln the remaining months of the probationaryperiod the Township may terminate employment, with or without cause, in accordance with thenotice provided for under the Emptoyment Standards Act, 2000. No further notice or pay in lieu ofnotice will be paid to the employee.

All recommendations for termination must be reviewed and approved by the CAO/Clerk; and in

the case of the termination of the CAO/Clerk the determination shall be made by Council.

Where improvement is required for employees who have been transferred, promoted or

appointed to a new position, the employee's direct supervisor, with participation by the employee,will develop a performance improvement plan, and schedule the implementation of that plan. Theplan will include details on both benchmarks and milestones, as well as the supports that will be

provided.

a

b.

c

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rnu

GORPORATE POLICY ANDPROCEDURES MANUAL


POLICY NAME: TERMINATION OF EMPLOYMENT

ADOPTED BY:

RESOLUTION NUMBER

REPLACES:

Council

#331-11

DATE:

EFFEGTIVE:

REVISIONS:

September 21,2011

September 21,2011


All employees of the Township of Mulmur have an employment agreement. The termination of that

agreement will sever the working relationship and the obligations the Township of Mulmur and the

employee have to one another, unless otherwise specified.

SCOPE:

All employees who have successfully completed the probationary period. Contract and Seasonal

employees are regulated in the conditions laid out in their employment agreement.

POLIGY. CEDURE AND IMPLEMENTAT toN:

1. DEFIN¡TIONS OF TERMINATION:

Termination of employment may be initiated by the:a) Employee;b) Township of Mulmur; orc) Terms and conditions within an employment agreement

Terminations from the Township of Mulmur will be in accordance with applicable legislation including

Emptoyment Standards Act, 2000 and the terms and conditions set out in the offer of employment.

The following provides details to the circumstances to which a termination may arise:

2. NOTICE OF RESIGNATION

All employees are required to give written notice of their intention to resign. The Township of Mulmur

requires a minimum notice of two (2) weeks so that the organization has reasonable time to determine

resourcing requirements and/or recruit a suitable replacement. The written notice should indicate the

effective date of the resignation and should be provided directly to the employee's Supervisor.

The Township of Mulmur reserves the right to relieve the emptoyee of the requirement to attend work forthe duration of the two (2) week notice period. Relieving an employee of duties during this period does

not constitute termination on behalf of the Township of Mulmur.

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3. TERMINATION

The Township of Mulmur reseryes the right to terminate an employee's employment in accordance withits obligations under the Employment Standards Act, 2000 and common law jurisprudence.

An employee may be terminated without notice or pay in lieu of notice as a result of just cause. "JustCause" includes but is not limited to misconduct, poor work performance, theft, fraud, unauthorizedabsence without good reason, assault, gross insubordination, harassment, and breach ofconfidentiality/non-disclosu re.

4. CONTRACT TERMS AND CONDITIONS

At the expiration of a contract period, as outlined in the terms and conditions of a time-specificemployment contract, an employee is considered to be terminated. A contract period may be extended bymutual agreement. Such extensions shall be in writing and executed by both the Township of Mulmurand the contract employee.

5. TERMINATION PROCESS

a. Consultation: The Department Head will consult with the CAO/Clerk throughout the terminationprocess. Council will be responsible for the termination process of the CAO/Clerk.

b. Record-Keeping: Employee files of reference and all records regarding terminated employeeswill be retained by the Treasurer, or designate, according to applicable legislative requirements.

c. Notification: The CAO/Clerk shall notify Council of all terminations of employment.

d. Documentation/Processing: All documentation and processing of an employee's terminationwill be completed by the Department Head or CAO/Clerk.

e. Gonsultation: Upon resignation andlor termination, Department Heads will maintain ongoingconsultation with the CAO/Clerk.

f. Access and Property/Equipment: The Department Head or CAO/Clerk is responsible forensuring that:

Physical access to the Township of Mulmur's premises (other than public areas) is

terminated.Electronic access to the Township of Mulmur's lnformation Technology systems is

terminated.All of the Township of Mulmur's property is retrieved.

g Current and Historical Work Files: The Department Head or CAO/Clerk is responsible toensure that all work-related files are retrieved and fully secured.

h. Debt Obligation: The Department Head or CAO/Clerk is responsible for consulting with alldepartments to determine the amount of any outstanding debt obligations, i.e. vacation usedbefore earned. The Department Head or CAO/Clerk will inform the employee of their debtobligation(s) to the Township of Mulmur, if such debt exists. All debt will be collected accordingly.

a

a

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mu R

CORPORATE POLIGY ANDPROCEDURES MANUAL


POLICY NAME: HOURS OF WORK PROCEDURE

ADOPTED BY:

RESOLUTION NUMBER:

Council

#331-11

DATE:

EFFECTIVE:

REVISIONS:

September 21,2011

September 21,2011

REPLAGES:

POLICY STATEMENT:

The work at the Township of Mulmur is varied with numerous services being provided on an extendedbasis and, as such, requires flexibility in the work week to meet deadlines and public expectations. Thefollowing is the procedure related to hours of work, lunch periods and breaks.

SGOPE:

All permanent full time employees with the Township of Mulmur. Contract and seasonal employees will begovernment by the conditions laid out in their employment agreement.

POLIGY, PROGEDURE AND IMPLENTATION:

1. ADMINISTRATION

a) Hourly Employees shall work 37.5 hours in a Mon - Fri work week. ln each working day hourlyemployees are entitled to two paid 15-minute rest periods and an unpaid half-hour eating period.

b) Salary Employees shall work 35 hours in a week. ln each working day salaried employees shallbe entitled to receive two paid 1S-minute rest periods and an unpaid one-hour eating period.

c) lt is mandatory practice that lunch periods are to be coordinated by support staff to ensure frontcounter and telephone coverage. The Supervisor will assist where required.

d) Snacks are permitted to be eaten at one's workstation; however, meals (breakfast or lunch) mustbe taken in the lunchroom.

e) Administration office hours are Monday to Friday 8:30 am - 4:30 pm

2. PUBLIC WORKS

a) Hourly Employees shall work 40 hours in a Mon - Fri work week. ln each working day PublicWorks hourly employees are entitled to two paid 15-minute rest periods and an unpaid half-houreating period. Fifteen minute breaks in the morning and the afternoon are based on shiftschedule and allowable time frames. Breaks and lunches cannot be combined.

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b) Salary Employees shall work 40 hours in a week. ln each working day Public Works salariedemployees are entitled to two paid lS-minue rest periods and an unpaid one-hour eating period.

3. ALL EMPLOYEES

a) All employees are expected to report to work in advance of start time in order be ready to work atthe scheduled time.

b) Scheduled hours of work may include evening and weekend work, at the discretion of theemployee's Supervisor and/or CAO/Clerk.

c) Actual schedules shall be approved on an individual basis by the employee's Supervisor and aresubject to change. Schedules for part-time, contract and seasonal employees shall be determinedby the employee's immediate Supervisor.

d) Lunch periods and breaks are not to be forfeited to shorten the work day or to accumulateovertime. Time made up either before or after regular hours for time taken for personal reasons ispermitted with prior notification and approval of the Supervisor.

e) Smoking is considered to be included in time allowed for lunch periods and breaks

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POLICY NAME: ALCOHOL AND OTHER DRUG POLICY

ADOPTED BY: Council DATE:

EFFECTIVE:

REVISIONS:

RESOLUTION NUMBER:

REPLACES:

POLICY STATEMENT:

The Corporation of the Township of Mulmur is committed to providing a wide range of services requiringattention, concentration, care and diligence by employees working in an office environment and in theoperation and maintenance of vehicles. Employees who are under the influence of alcohol or other drugswhile at work are not able to meet this commitment, and may threaten the safety of residents, the public,

fellow employees and others.

SCOPE:


POLICY, PROCEDURE AND IMPLEMENTATION:

1. ln relation to the foregoing, the following definitions apply

Alcohol: Any beverage which contains ethyl alcohol, including beer, wine, liqueurs, and spirits. Very lowalcohol products (e.9. beer with 0.5% alcohol by volume) are included in this definition.

lllicit Drugs: Drugs which cannot be legally possessed under Canadian law, including a wide range of'street' drugs (e.9. marijuana, cocaine, heroin) and prescription drugs obtained without a physician'sprescription.

lmpairment: Physical dysfunction resulting from alcohol or other drug use such that an employee isunable to perform duties to acceptable standards of safety, efficiency or propriety.

Prescription Drugs: Drugs which have been legally obtained with a physician's prescription.

Under the lnfluence: Once consumed, alcohol and drugs ultimately enters the bloodstream where theyimpair normal brain function. ln this context, the term "under the influence" refers to the presence of anyalcohol or drugs in the bloodstream. lt suggests that employees will allow adequate time for the body toremove all alcohol and other drugs from the bloodstream before coming to work or otherwise assumingjob responsibilities.

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EXPECTATIONS REGARDING THE USE OF ALCOHOL AND OTHER DRUGS:

As a condition of employment, employees of the Township of Mulmur, students, volunteers and othersworking on Township property or in Township vehicles, are expected to comply with the following:

1. Not to be in possession of, use or be under the influence of illicit drugs while at work on Townshipproperty or in Township vehicles, or otherwise carrying out Township duties and performing jobresponsibilities.

2. Not to be at work on Township property or in Township vehicles, or otherwise performing jobresponsibilities, while under the influence of alcohol.

Employees are expected to exercise reasonable judgment regarding the amount of alcohol consumed atsocial functions sponsored by the Township. Employees who are unable to drive home safely from suchevents are expected to make alternate arrangements.

VIOLATIONS OF EXPECTATIONS

1 . lt is the responsibility of all staff to identify employees for whom they have reasonable grounds tosuspect a violation of this policy. Where the violation involves impairment, staff will ensure thatthe employee in question engages in no safety sensitive activities.

2. Upon confirmation that the employee in question is likely to be under the influence of alcohol orother drugs as specified in this policy, or otherwise in violation of the policy, the managementrepresentative will excuse the employee for the remainder of the shift with or without pay

depending on the supervisor's assessment of the circumstances and working situation. Thatdecision will be recorded, with reasons, in the report filed for the each and every incident.

3. lf the employee is too impaired to drive home safely alternative transportatlon arrangements willbe made.

4. Violation of this policy will result in a meeting with the appropriate Supervisor. The offendingemployee will be informed, in writing, of the violation and the appropriate penalty. The offendingemployee will be reminded that various forms of assistance can be accessed, includingprovisions for short-term disability, flexible scheduling and the Employee Assistance Program.

5. Should a second violation occur, the offending employee will be sent home for the remainder ofthe shift without pay, and suspended without pay for five working days. The Department Headand the CAO/Clerk will convene a meeting with the employee and serve the employee with aletter of reprimand. The letter will outline the penalty for a third violation of the policy, andencourages the employee to seek assistance for problems related to the policy violation. Theoffending employee will acknowledge in writing the letter of reprimand.

6. Should a third violation occur, the offending employee will be sent home without pay and will berequired to meet with the CAO/Clerk, at which point the employment relationship with theTownship of Mulmur will be terminated.

7. Encouragement to seek assistance is intended to offer a resource that can be used to helpmanage alcohol or other drug consumption. No employee will be compelled to make use ofassistance, nor will employee efforts to resolve problems be monitored. All efforts undertaken toresolve problems are voluntary and strictly confidential.

B. lt is the responsibility of management representatives to document clearly all steps taken in theapplication of the policy.

EMPLOYEE ASSISTANCE

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Short term disability benefits may be used during the treatment of addiction while under the care of aphysician. The Employee Assistance Plan (EAP) is also available.

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mu R



POLICY NAME: VEHICLE USE POLICY

ADOPTED BY: Council

#331-11

DATE:

EFFECTIVE:

REVISIONS:

September 21,2011

September 21,2011RESOLUTION NUMBER:

REPLACES


The purpose of this policy is to ensure that the Township's motor vehicles are utilized in a way thatprovides the best possible support to the Township's operations. Certain positions which are required tobe on call 2417 in various departments will be provided with a vehicle and permitted to take the vehiclehome. Other positions are required to provide their own vehicle and mileage will be paid at a rate as setby the Township.

SGOPE:


POLICY, PROCEDURE AND IMPLEMENTATION:

1. TOWNSHIP VEHICLES AND MOTORIZED EQUIPMENT:

a. Vehicles are provided to the Director of Public Works and Public Works Supervisor forbusiness purposes. The employee shall maintain a travel log that documents patrol whiletraveling to/from work to residence.

b. Township vehicles and motorized equipment are to be used exclusively for the Township'spurposes and may not be used for personal purposes or to transport persons other thanTownship employees and/or business related individuals.

c. Smoking is not permitted in any Township vehicle or motorized equipment, and is to takeplace in designated areas outside buildings, vehicles and other work environments.

d. Vehicles and motorized equipment that are taken home by an employee shall be returned to(or remain at) the appropriate Township location when the employee is away from work dueto vacation, illness or any other reason, as directed.

e. Employees are expected to take all steps necessary to avoid endangering themselves and

others while operating a vehicle or motorized equipment on Township business, such as:

. Conducting a circle check of the vehicle daily, before use;

. Complying with all laws governing motor vehicle operations;

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. Reporting any damage to their supervisor; and¡ Ensuring that all occupants, including themselves, wear seat belts.

f. Employees will be responsible for any fines incurred by them while operating Townshipvehicles or motorized equipment. lf said fine was incurred due to carrying out instructions ofthe employee's Supervisor, said employee may request all or partial reimbursement from theCAO/Clerk.

of 40

R



POL¡CY NAME: CLOTHTNG AND SAFETY EQUIPMENT

ADOPTED BY: Council

RESOLUTION NUMBER: #331-'11

REPLACES:

DATE:

EFFECTIVE:

REVISIONS:

September 21,2011

September 21,2011

POLICY STATEME T AND RATIONALE

Employees at the Township of Mulmur are highly visible to the public and an employee's choice ofapparel influences the public's image of the Township. The Township shall provide employees with

clothing and safety equipment necessary to perform their job while in compliance with requirements of theOccupationat Health and Safety Act.lt is noted that while influential, the fashion industry, clothing trends,

and fads do not define the workplace nor the appropriateness, or acceptability of the attire worn by

employees. Professional attire and appropriate safety attire are required at all times while performing job

duties.

SGOPE:

All employees of the Township of Mulmur.

POLICY. PROCEDURE AND IMPLEMENTATION:

PUBLIC WORKS EMPLOYEES

1. The Township will supply a uniform which includes: coats, pants, shirts, hard hats and safetygear/clothing as required for safe work practices and recognizing the nature of the work performed.

Township of Mulmur hats are the only ones permitted to be worn. Any clothing and safety equipmentsupplied by the Township shall not be altered. Exception to standard supplied uniform will be made at

the Department Head's discretion.

2. Full Time Public Works employees will be entitled to an allowance of $150 a year to be used forsafety footwear.

a. Clothing will be replaced, as needed and with the purchase approved by the Director ofPublic Works, at the cost of the Township. The clothing remains the property of the

Township and the employee must return it when the employment relationship ends. The

Director of Public Works shall set a schedule for the annual replacement of clothing.

b. All Public Works employees shall wear safety equipment, including but not limited to safety

footwear, hardhats, vests and safety glasses.

c. ContracVseasonal employees shall provide their own safety footwear

of 40

ADMINISTRATIVE EMPLOYEES

1. Administrative employees are expected to dress in a business casual manner that projects aprofessional and positive image while performing their duties.

2. The Supervisor will make the determination as to what constitutes acceptable office attire; andemployees are encouraged to discuss what constitutes 'business casual' with their Supervisor.

3. Exception will be made for "Dress Down Friday" where acceptable attire will include jeans withoutrips/tears, cargo-type or similar pants, capris, and athletic shoes.

4. Exception may also be permitted during times when manual labour is expected in the office or at theSupervisor's discretion.

of 40

rnu R


SUBJECT: WORKPLACE CONDUCT

POLICY NAME: PROBLEM AND CONFLICT RESOLUTION

ADOPTED BY:

RESOLUTION NUMBER:

Council

#331-11

DATE:

EFFECTIVE

REVISIONS

September 21,2011

September 21,20'11

REPLACES


lnformal discussion and resolution of workplace issues is encouraged through open dialogue withemployees and supervisors. lt is also the policy of the Township to provide its employees with a formal,impartial process to resolve work-related issues.

All parties involved in the process shall make a concerted effort to address and resolve any issue to themutual satisfaction of those involved.

SCOPE

All employees of the Township of Mulmur

LICY ROGEDURE AND IMPLEM

The following procedure shall be followed should an issue arise that requires full and impartial resolution

1. ln order to resolve problems and conflict within the Township, an employee shall initially discussthe problem, in detail, with their Supervisor, Department Head or CAO/Clerk whichever is

appropriate in the situation.

2. The Supervisor, Department Head or CAO/Clerk will document the discussion and will makeevery attempt to resolve the situation. One copy of the discussion will be kept for Townshiprecords and one copy given to the employee.

3. Should the resolution not be satisfactory to the employee, the employee may elect to advance theissue in the following manner:

a. The employee may request, a meeting with the Department Head or CAO/Clerk. Themeeting and resolution will be documented and one copy will be kept for Townshiprecords and one copy will be given to the employee,

b. Should the response not be satisfactory to the employee, the employee may elect toadvance the issue to the CAO/Clerk, if not already done. The CAO/Clerk will provide theresponse to the employee, in writing, and all documentation will be retained on file.

of 40

4. lf the problem or conflict involves the CAO/Clerk, employees shall discuss their concerns with theTreasurer. lf the resolution is not satisfactory, the employee may elect to advance the issue toCouncil.

5. The lssue Resolution Process respects the individuals involved and will be handled in asconfidential a manner as possible.

6. Reports and documentation produced throughout the lssue Resolution Process will bemaintained but will not form a part of any employee file of reference, save and except any writtendisciplinary action that may result for any employee as a result of the Process.

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rl2?I uR


SUBJEGT: WORKPLACE CONDUCT

POLICY NAME: EMPLOYEE DISCIPLINE

ADOPTED BY: Council DATE: September 21,2011

RESOLUTION NUMBERT #331-11 EFFECTIVE: September 21,201'l

REPLACES: REVISIONS:


It is the policy of the Township to administer discipline only as is required to correct ¡nappropriate

behavior in the workplace. Where it is determined discipline is required, it will be imposed in a fair and

progressive manner subject to the severity of the infraction or misconduct.

SCOPE:

All employees of the Township of Mulmur.

DEFINITIONS:

Culminating lncident: An incident that in itself would not normally result in a dismissal, but in

combination with other problems with the employee justifies such action.

POLICY. P EDURE AND IMPLEMENTATION:

PROGRESSIVE DISCIPLINE

The goal of Progressive Discipline is to ensure that employees achieve success in work performance.

The Íownship of Mulmur recognizes that from time to time, employee performance may be less than

satisfactory and a process of progressive discipline is introduced to give effect to a course of action toimprove an employee's level of performance.

1. COUNSELING AND COACHING

Frank and timely dialogue shall take place between Supervisors and/or Department Heads and

employees with regard to job-related problems. Dialogue is aimed at ensuring that all parties

involved understand the problem and that any ambiguity is eliminated.

a. Upon reaching an understanding of the existing problem, the Supervisor and/or

Department Head and the employee agree to a written plan of remedial action to correct

the problem. Further, this plan shall include performance expectations and a specified

deadline for improvement.

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b. The Supervisor and/or Department Head is responsible for fully documenting this meetingand the plan of remedial action. Documentation shall be provided to the employee and acopy is placed in the employee's file of reference.

ln the event that culpable behavior has not improved, further discussion and planningmay be required and the process above is repeated. Written documentation shall beprovided to the employee outlining the problem, the solution and/or course of action andspecific dates for resolution. A copy of this documentation shall be placed in theemployee's file of reference.

d. This memo, unless otherwise stated, is not a written warning for disciplinary purposes

Alternatively, managerial intervention in the form of training, job reassignment, discipline,etc. may be initiated.

2. DISCIPLINE

A process for discipline may be introduced to further reinforce the need for improvement or todeal with an immediate infraction of a more serious nature. Timeliness of disciplinary action is ofcritical importance in order to correcVimprove employee performance.

a. ln the event that an employee's actions warrant discipline, the Department Head shallclosely consider the circumstances and the gravity of the offence prior to taking writtendisciplinary action or suspension.

b. All warnings, both verbal and written, and related incidents with respect to employeediscipline/job related problems shall be documented. Documentation is placed in theemployee's file of reference and a copy is provided to the employee.

c. Disciplinary action, dependent on circumstance and gravity, may commence with any ofthe following, depending on the severity of the offence and the employment record:

i. Verbalwarning (must be confirmed in writing)ii. Written warningiii. Suspensioniv. Discharge

d. Documentation is retained in the employee's file of reference for twenty-four (24) months.lf performance has improved and there have been no subsequent warnings and/ordiscipline from the date of the last occurrence, the documentation shall be removed fromthe employee's file of reference and destroyed.

3. DISCHARGE

Should the process of discipline warrant discharge, a thorough investigation will be conducted by

the Department Head and/or CAO/Clerk to ensure that the interests of both the employee and theTownship have been safeguarded. All terminations will adhere to the Township's Termination ofEmployment Policy

c

ô

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2015.06.30 8.0 9759 TOWNSHIP OF MULMUR 1110912015

Accounts PayableAll lnvoice Edit List By GL Account Mask [??-????-????] for Current User

3:50PM

GIL Account Vendor lnvoice Date Oescription Type Arnount

CASH ACCOUNTS

01-1 000-1 301

01-1 000-1 301

000387 KNIGHT, DAVID LAWRENCESept 11,2015090454 TD CANADATRUST Sept 9, 2015

000295 COUNTY OF DUFFERIN Sept 2015

000437 UPPER GRAND DISTRICT S Sept 2015

090057 FRENCH PUBLIC SCHOOL ESept 2015

000456 DUFFERIN PEEL CATHOLICSept 2015

090638 FRENCH-LANGUAGE SEPA|Sept 2015

1 1 I 091201 5 T pü. REFUND R#1 -037

09/09/20 1 5 TAX REFU ND R#1 -28454322.96

918.55

COUNTY. REVENUE

OOO3B1 SINTON LANDMARK 262083

O9O5O4 VANDERKOLK & COMPANY 9955

090871 EXCEL BUSINESS SYSTEMI178154

O9OO48 SHELBURNE FREE PRESS 12203449

OOO105 IMPERIAL COFFEE AND SEI243-3737

000295 couNTy oF DUFFERTN tN00000003824

OOO2B1 POINT ÏO POINT BROADBA0000876154

Department Total 1,241.51

08/09/20153RD QïR LEVY 2015 I 671,437.07


08/09/2015 3RD QTR LEVY 2015 I 331,398.83

Department Total 33't,398.83

08/09/2015 3RD QTR LEVY 2015

Department ïotal

08/09/20153RD QTR LEVY 2015

08/09/2015 3RD QTR LEVY 20'15

Department ïotal

02109t2015 couNcrL BUS TOURItem HST:

Department Total

31IO8I2O15OFFICE SUPPLIES I

Item HST:

30/08/2015 COPIER METER READING-A I

Item HST:

01/08/2015ADM|N JOB AD I

Item HST:

31/08/2015 COFFEE/SUPPLIES - ADMIN I

Item HST:

03/09/2015 FIRST AID TRAINING: KS I

01/09/2015INTERNET SERVICE - ADMII I

Item HST:

201.0623.13

291.8933.58

79.109.10

12.920.33

146.25

109.8612.64

0 I -1 050-91 1 0

EDUCATION-REVENUES

01 -1 060-931 0

EDUCATION-REVENUES

01-'t070-9310

EDUCATION.REVENUES

68í .91

01 -1 080-931 0

01 -1 080-931 5

681.91

24,113.32

37.68

24,151.00

COUNCIL REVENUE/EXPENSES

01-10s1-7110

ADMIN . EXPENDITURES

265.5530.55

265.55

01-1092-7302

o1-1092-7329

01-1092-7331

01-1092-7341

01-1092-7343

01-1092-7357

Page 1

of 40


Accounts PayableAll lnvoice Edit List By GL Account Mask [??-????-????l for Current User

3:50PM

G/L Account Vendor lnvoice Date Description Type Amount

01-1 092-7358 000361 INTELLICORE 30861 1,879.31216.20

56.71

6.52

22.272.56

4,520.00520.00

25.992.99

0't-1092-7375 OOO195 CANADIAN LINEN & UNIFOF510144B285

01-1092-7375 000346 ALLISTON HOME HARDWAF941584

01-'1092-7380 OOO385 ENDURA ENERGY PROJEC'705

0't-1092-7380 090626 CREEMORE ECHO 40722


ADMIN - REVENUES/EXPEND

001651 SHELBURNE & DISTRICT FI OOO311

001651 SHELBURNE & DISTRICT FI OOO311

31 1081201 5 lT SUPPORT: AUGUSTItem HST:

07109/2015 MAT CLEANING . AÐMINItem HST:

03/09/201 5 ADMIN EXIT LIGHTSItem HST:

3,1 IO8I2O1 5 ELECTRICAL DESIGN/RFP F

Item HST:

04109/2015 SOLAR RFP ADItem HST:

28IO8I2O153RD QTR LEVY -OPERATIN( I

28IO8I2O153RD QTR LEVY.CAPITAL I

Department Total

31l0gl2015COLD MrXItem HST:

02t09t2015 GASOLTNE

Item HST:

02109t2015 DTESEL

Item HST:

o2logl2olSDYED DIESEL rtem HST:

31 IO8I2O1 5 COFFEE/SUPPLIES - PWItem HST:

07 IO9 I2O1 5 COVERALL CLEAN I NGItem HSï:

OlIO9I2OIS INTERNET SERVICE - PWItem HST:

11t09t2015 PW FRTDGE

07IO9I2O15 MAT CLEANING - PWItem HSï:

0810912015 PW SHOP: NEW FLOORINcItem HST:

31/08/2015 SHOP PATNT

Item HST:

Department Total

31 IOBI2O! 5 ELECTRICAL DESIGN/RFP F I

Item HST:

01-1093-501 0

01-1093-501 1

9,562.96

2,519.88

'12,082.84

ROADS - MAINT. EXPENDITURES

01-1252-7113

01-1252-7125

01-1252-7125

01-1252-7125

01-1252-7153

01-1252-7153

01-1252-7153

01-1252-7153

01-1252-7't72

01-1252-7172

01-1252-7172

ROADS. CAPITAL & CONSTR

091153 COCO PAVTNG rNC 13979573

OOOOO6 WAYNE BIRD FUELS 0261 000

OOOOO6 WAYNE BIRD FUELS 0261 001

OOOOO6 WAYNE BIRD FUELS 0260999

OOOl05 IMPERIAL COFFEE AND SEI243-3737

000195 CANAD|AN LTNEN & UNtFOF510'1448284

000281 POINT TO POTNT BROADBA00008761 54

090854 SNELL, WARREN Sept 1'1,2015

000195 CANADTAN LTNEN & UNrFOF5101448285

000386 WILTON FLOOR & WALL CCSept 8,2015

OOO535 SHELBURNE HOME HARD\A 13221111

243.0127.96

2,094.23240.93

1,175.67135.25

1,911.18219.87

11.830.32

90.3410.39

31.393.61

150.00

57.956.67

2,452.22286.72

42.934.94

8,300.75

9,040.001,040.00

Page 2

01-1253-1025 OOO3B5 ENDURA ENERGY PROJEC'705

of 40



3:50PM

GIL Account Vendor lnvoice Date Description Type Amount

01-1253-1025 090626 CREEMORE ECHO 40722 04109/2015 SOLAR RFP AD 5't.985.98Item HST:


ROADS . EQUIPMENT EXPENSE

01-1254-9015 OOO245 STRONGCO LIMITED PARTI 796532 c

01-1254-9052

01-1254-9085

01-1254-9085

01 -1 254-9090

0't-1254-9090

01-1254-9300

POLICING - REVENUE/EXPENSES

000244 PAUL QUAILTRANSPORT Sept4, 2015

OOO27 3 WESTMETRO EQUIPMENT : 127 434

091042 OSPREY EQUIPMENT REPI2769

001745 MCKEE TIRE SALES LTD C217115

001745 MCKEE TIRE SALES LTD C216721

000622 GORD DAVENPORT AUTOIV 14417.116637

26101 12015 G2 COtL RETURNItem HST:

O4IO9I2O15 P4 RUST REPAIRItem HST:

08t09t201 5 L2 0t L CHANGEItem HST:

2610812015 L2 REPATR

Item HST:

15/08/2015T8 TtREItem HST:

15IO8I2O15T8 TIRE AND CASINGItem HST:

O3/09/2O15ANÏI FREEZEItem HST:

Department Total

O.IIO9/2O15INTERNET SERVICE - OPPItem HST:

01IO9I2O15 PSB WEBSITE HOSTINGItem HSI:

Department Total

O8IO9I2O15 FINAL f NSTALLMENT 2015 I

08/09/2015 FINAL INSTALLMENT 2015 I

Department Total

25108/2015PIONEER CEMETERY REPA I

Item HST:

Department Total

Item HST:

-87.28-10.04

3,211.84369.50

160.7118.49

324.8837.38

282.3232.48

461.9953.1 5

68.937.93

4,423.39

01 -1 31 1 -0530

01-1 31 1-0530

RECREATION/LIBRARY

000281 POtNï TO pOtNT BROADBA0000876154

001217 CHRIS DONOVAN CONSUL]5332

001655 SHELBURNE PUBLIC LIBRA1184001185 NEWTECUMSETH PUBLIC I995,

OOOI37 SHELBURNE MEMORIALS 110265

47.085.42

1 ,017.00117.00

1,064.08

01-1 351-71 05

01-1351-71075,997.25

1,358.08

7,355.33

CEMETERY/HERITAGE

01-1420-0310

RECREATION - NDCC

5,537.00637.00

5,537.00

236.1727.17

01 -2000-401 0 O9OO4B SHELBURNE FREE PRESS 12203446 01IO8I2O15 BEEF BBQ AD

Page 3

of 40

201s.06-30 8.0 9759 TOWNSHIP OF MULMUR 1110912015


3:50PM

G/L Account \Ændor lnvoice Date Desoription Type Amount

01-2000-4021 OOOOO6 WAYNE BIRD FUELS 0259930 237.8427.36

1.21

0.14

47.095.42

298.3234.32

68.787.91

01-2000-4021 OOOOO6 WAYNE BIRD FUELS 025993'l

01-2000-4041 000281 POINT TO POINT BROADBA0000876154

01 -2000-4081 OOO248 HUMAN RESPONSE CONTA00006196

0't-2000-4081 OOO535 SHELBURNE HOME HARD!\ 13236211

Department ïotal 889.41

MANSFIELD WATER OPERATING REV/EXP

03-1415-0025 001585 R. J. BURNSTDE & ASSOC|AM13460000.20't5-1

24IOBI2O15ARENA FURNACE OIL I

Item HST:

24IO8I2O15ARENA FURNACE OIL I

Item HST:

O1IO9/2O15INTERNET SERVICE - AREN I

Item HST:

01/09/2015 ARENA MONTTORTNG 2015-' I

Item HST:

01/09/2Ol5ARENAPAINT/BRUSHES I

Item HST:

201081201 5 ?TTW MONTTORTNG 201 5Item HST:

Department Total

ReportTotal 1,086,350.92

1,084.91124.81

1,084.91

Department Summary

01-1000

0't-1050

01 -1 060

0't-1070

01-1080

01 -1 091

01-1092

01 -1 093

01-1252

01-1253

01-1254

01-1311

01 -1 351

01-1420

01 -2000

03-14't9

1,241.51

671,437.07

331,398.83

681.91

24,151.00

265.55

7,345.36

12,082.84

8,300.75

9,091.98

4,423.39

1,064.08

7,355.33

5,537.00

889.41

1,084.91

CASH ACCOUNTS

COUNTY - REVENUE

EDUCATION-REVENUES

EÐUCATION-REVENUES

EDUCATION-REVENUES

COUNCIL REVENUE/EXPENSES

ADMIN. EXPENDITURES



ROADS-CAPITAL&CONSTR

ROADS - EQUIPMENT EXPENSE

POLICING . REVENUE/EXPENSES

RECREATION/LIBRARY

CEMETERY/HERITAGE

RECREATION - NDCC


Ro,, io.xt\ Rxù:ct r"*fËï- î .o, iåîi -

fi.g-ñ Ê\ñ) Ddcits t" q.1,6q trl$ l,lãô r8ô8" to-1

Page 4

of 40

-2015.06.30

8.0 9759

AA2O72 MACMASTER BUICK GMC

Aug 26,2015 T10 PURCHASE

TOWNSHIP OF MULMUR

Accounts PayableGENERAL BANK

Cheque Register - 01109'2A15

0110912015 1:59PM

26t08t2015 I 50,297.78 016992

Cheque Amount - 50,297.78

Cheque Run Total - 50,297.78

Page 1

of 40

2015.06.30 8.0 9759 TOWNSHIP OF MULMUR 08/09/2015

Accounts PayableAll lnvoice Edit List By GL AccountMask l??-????-????l for Current User

10:454M

G/L Accot¡r¡t

CASH ACCOUNTS

ADMIN - EXPENDITURES

\lendrr fnvoice

001760 ïD CANADAïRUST RRSP CAug 14,2015

001 760 ID CANADA TRUST RRSP CAug 28,2015

0Q1974 ïORONTO DOMINION VISA Aug 5,2015

001360 HYDRO ONE - ADMIN BLDG July 14,2015

000304 TORONTO DOMINION VISA Aug 5,2015000304 TORONïO DOMINION VISA Aug 5,2015

000304 ïORONTO ÐOMINION VISA Aug 5,2015

090454 ÏD CANADATRUST Aug 21,2015

090454 TDCANAÐATRUST Aug 21,2015

Ðate Bescription

31IOBI2O15 PERIOD 16 RSPS

3'v0812015 PERTOD 1 7 RSPS

Department Total

3110812015 PARCEL MAPS I

Item HST:

31IOB/2O15ADMIN BLDG HYDRO I

Item HST:

31/08/20't5lN MEMORIUM: TOM PENDL I

311A8/2015 MFOA CONFERENCE: HB I

Item HST:

31108|2015MICROSOFT CREDTT r

Item HSï:

31l08l20159DrCHARGES r

Item HST:

31t08t2015 EFT S/C I

31 IA8I2O1 5 SIREETLIGHT HYDROItem HST:

3'I IO8I2O.I 5 PUB.WKS SHOP HYDROItem HST:

Ðepartment ïotal

26t01 t2015 G2 COtL REïURNItem HST:

31t08t2015 P5 0rL CHANGEItem HST:

Department ïotal

Item HST:

TyÞe Anqo¡sü

01-1000-2203

01-1000-22031,857.90

1,790.68

3,648.58

o1-1092-7302

0't-1092-7310

01-1092-7341

01-1092-7343

01-1092-7358

01-1092-7625

01-10s2-7625


43.505.00

435.8555.71

50.00

1,073.50123.50

-69.50-8.00

67.257.74

29.30

01 -1 093-5020


OOO12'I MULMUR MELANCTHON FIF000036

Department Ïotal 1,629.90

31t08t20153RD QUARïER Op. LEVY 2C I 30,334.40

Department ïotal 30,334.40

01-1252-7144

01-1252-7153

ROADS - EQUIPMENT EXPENSE

090097 HYDRO ONE - STREET LlGl-Aug 4,2015

001361 HYDRO ONE - PUBLIC WORJuly 14,2015

1,387.86177.31

537.8268.75

1,925.68

01-1254-9015

01-1254-9054

GRAVEL PIT

OOO245 STRONGCO LIMITED PARTI 796532

001974 TORONTO DOMINION VISA Aug 5,2015

-87.28-10.04

45.14

5.19

-42.14

43.33

5.54

Page 1

01 -1 301-0140 001364 HYDRO ONE . PIT July 17,2015 31t08t2015 PtT HYDRO

of 40

2015.06.30 8.0 9759 TOWNSHIP OF MULMUR O8IO}I2O15

Accounts PayableAll lnvoice Edit List By GL Account Maskl??-????-????lfor Current Usei

10:454M

PLANNING AND ZONING

01-1501-7108

RECREATION. NDCC

01-2000-4031

01-2000-4031

01-2000-4031

RECREATION . MANSFIELD PARK

01-2500-4031


03-1419-0010

03-1419-0020

001974 TORONTO DOMINION VISA Aug 5,2015

000125 HYDRO ONE - ARENA BUlLtJuly ß,2A15

000125 HYDRO ONE - ARENA BUlLtJuly 13,2015

000125 HYDRO ONE - ARENA BUlLtJuly ß,2A15

Department Total

31/08/2015ARBOUR FARMS OMB LUNC I

Item HST:

DepartmentTotal

31i08/201 5 ARENA HYDRO: BUILDINGItem HST:

31/08/201 5 ARENA HYDRO: BUILDINGItem HST:

31/08/2015ARENA HYDRO: ICE PLANTItem HST:

DepartmentTotal

31IO9I2O1:oHYDRO-MNSFLD COMM. PA I

Item HST:

Department Total

3110812015PUMPHOUSE HYDRO: ALL I

Item HST:

31/08/2015WATER LOCKS I

Item HST:

Department Total

Report Total 44,159.97

43.33

29.472.88

29.47

561.0076.96

518.0066.69

4,568.00159.62

5,647.00

001990 HYDRO ONE - MANSFIELD tJuly 2A,2015 87.0811.13

87.08

831.18106.25

25.492.93

090949 HYDRO ONE - WATER Juty 21, 2105

0A1974 TORONTO DOMINION VISA Aug 5,2015

Department Summary

856.67

01-1000

01-1092

01-'t093

01-'t252

01-1254

01-1301

01 -1 501

01-2000

CASH ACCOUNTS

ADMIN - EXPENDITURES

ADMIN . REVENUES/EXPEND


ROADS . EQUIPMENT EXPENSE

GRAVEL PIT

PLANNING AND ZONING

RECREATION - NDCC

3,648.58

1,629.90

30,334.40

1,925.68

42.14

43.33

29.47

5,647.00

Page 2

of 40

2015.06.30 8.0 9759 ïOWNSHIP OF MULMUR 0810912015 '10:454M

Accounts PayableAll lnvoice Edit List By GL Account Maskl??-????-????lfor Cunent User

01-2500

03-1419

RECREATION . MANSFIELD PARK


87.08

856.67

Total lnvoices - 44,159.97

Page 3

of 40

THE CORPORATTON OF THE TOWNSHIP OF MULMUR

BY.LAW NO. -15

A BY-LA\ry TO CONFIRM THE PROCEEDINGSOF THE COUNCIL OF TIIE CORPORATION OF THETOWNSHIP OF MULMUR FOR SEPTEMBER 16,2015

WHEREAS Section 5(l) of The Munícipal Act,2007, as amended, provides that the powers of amunicipality shall be exercised by its Council:

AND WHEREAS Section 5(3) of The Municipal Act, 200I, as amended, provides that

municipal powers shall be exercised by by-law;

NOW THEREFORE BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THECORPORATION OF THE TO\ryNSHIP OF MULMUR ENACTS AS FOLLOWS:

All actions of the Council & Committees of Council, of the Corporation of the

Township of Mulmur for September 16, 2015 in respect to every report, motion, by-law, or other action passed and taken by the Council or Committees of Council,including the exercise of natural person powers, are hereby adopted, ratified and

confirmed as if each report, motion, resolution or other action was adopted, ratifiedand confirmed by its separate by-law.

2. The Mayor of the Township and the proper offrcers of the Corporation of the

Township of Mulmur are hereby authorized and directed to do all things necessary to

give effect to the said action, to obtain approvals where required and except where

otherwise provided, to execute all documents necessary in that behalf.

READ a first, second and a third time and finally passed this 16th day of September, 201 5

CLERK. MAYOR.

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