Run Asset Value Transactions Report€¦ · Web viewthe change to the acquisition and production...

Work InstructionFunctional Area: Asset Accounting Run Asset Value Transactions Report

Purpose

Use this procedure to generate a report showing asset value transactions.

Trigger

Perform this procedure when you want to see asset value transactions.

Prerequisites

None

Menu Path

Use the following menu path to begin this transaction:

Select Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting Day-to-Day Activities International S_ALR_87012048 – Asset transactions to go to the Asset Transactions screen.

Transaction Code

S_ALR_87012048

Business Process Information

Use this report to show all asset value transactions for an asset class, cost center, posting date, etc. This report will show all activity (additions, disposals, transfers) to the acquired value of the asset. This report will allow drill-down to the asset master and originating document.

Helpful Hints

The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).

On certain screens you may have to scroll to view some data entry fields.

Click to further refine selection criteria. (i.e. To select assets for a specific department add a selection for a range of cost centers.)

The report displays all transactions in a fiscal year by asset. For each document, the report shows:

the change to the acquisition and production costs

the change to the value adjustments

the ordinary and special depreciation planned for this transaction

This report can be executed on-line at any time during the month.


Procedure

1. Start the transaction using the menu path or transaction code.

Asset Transactions

2. Click to display all fields.

9/19/2017Ver:

AA_S_ALR_87012048_RunAssetValTransRept_0_FinProcAssets.udc

© University of Cincinnati 2/10


Asset Transactions (2)

3. As required, complete/review the following fields:

Field R/O/C Description

Company code Required Organizational unit within Financial Accounting

Example:UC

Asset number Optional A unique identifier assigned to every asset in SAP

Example:21000135

Sub-number Optional Number used to track funding sources of an asset

Example:0

9/19/2017Ver:





Asset class Optional Each asset is categorized in an asset class which determines their useful life and depreciation schedule

Example:49001

Business area Optional Business Area is the campus to which the cost center is assigned

Example:U

Cost center Optional An area of responsibility for capturing costs

Example:1999999999

Plant Optional A place where materials are produced, or goods and services are provided

Example:UC

Location Optional The physical site where the asset is stored

Example:

This field is not being used at this time.

Asset super number Optional Several assets can be assigned to one asset super number (for example, several WBS elements for one building)

Example:4870

Worklist Optional A group of assets that have been generated and saved; This list is available for use during further processing of these assets

Example:Worklist 123

9/19/2017Ver:





Report date Required Transaction date or planning date

Example:06/30/2005

Depreciation area Required Represents methods to depreciate and retire assets; Examples include book, tax, and cost accounting

Example:01

Sort version Required Code used to determine the sort and summation levels of the displayed data

Example:0003

Translation method Optional Method of translating asset values to other currencies

Example:


4.Select to the right of List assets , or group totals only.

9/19/2017Ver:







Display variant Optional Indicates to the system to display the variant

Example:


This is a continuation of the previous screen after scrolling.

6.Select to the left of Use ALV grid to display data in a tabular format.

9/19/2017Ver:




This provides a method for the user to download report data to a spreadsheet or a word document.



Balance sheet account Optional Indicator identifying if the new account is a balance sheet account; Balance sheet items include assets, liabilities, and equity accounts

Example:191001

Capitalization date Optional The value date of an asset; The system enters the asset value date of the first posting that results in the capitalization of the asset on that date

Example:01/05/2005

Transaction type Optional Computerized task or set of tasks performed using SAP; (Transactions allow associates to select, display, search for, and change records in the database.)

Example:110

Posting date Optional The date on which a transaction in SAP will be posted to the appropriate accounts; SAP will default this field to be the current date, but changes are allowed; For items to be posted in a future or past period, you must enter the posting date

Example:01/31/2005

Additional heading Optional User defined custom header that will be presented on the report

Example:My Asset Transaction Report

The Open items only indicator will not be used at this time. This would be used if we are validating with GR/IR. UC does not value with Goods Receipt.

9/19/2017Ver:




8.Deselect to the left of Print microfiche line.

This feature is not being implemented at UC.

9.Click .


10.You can create an Excel file or Word document by clicking on the local file icon .

11.Click .

9/19/2017Ver:




12.Click until you return to the SAP Easy Access screen.

13. You have completed this transaction.

9/19/2017Ver:




Result

You have created the Asset Transactions report.

Comments

None

9/19/2017Ver:



Run Asset Value Transactions Report€¦ · Web viewthe change to the acquisition and production...

Documents

Transcript of Run Asset Value Transactions Report€¦ · Web viewthe change to the acquisition and production...