Rules and Regulations - Australian Stock Horse...ASHS - RULES AND REGULATIONS Section 1 –...

ASHS - RULES AND REGULATIONS Section 1 – Administration

Effective – 1st January 2019

THE AUSTRALIAN STOCK HORSE SOCIETY LIMITED ABN 35 001 440 437

P O Box 288, SCONE NSW 2337 Phone: 02 6545 1122 Fax: 02 6545 2165 Website: www.ashs.com.au Email: [email protected]

Rules and Regulations

Contents This document contains the Rules and Regulations of THE AUSTRALIAN STOCK HORSE SOCIETY LIMITED, as approved

by the Board of Directors, and is effective from 1st January 2019. Please note that from that time onwards, all prior regulations will be superseded and are null and void.

Section 1 - Administration 1. Regulations 2. Definitions

Section 2 - Membership 1. Membership Full Membership Participant Membership Temporary Membership Youth Membership Joint Membership Subscriber Membership Life Membership Honorary Membership Honorary Life Membership 2. Privileges for Financial Members 3. Privacy Act

Section 3 - Registration of Horses 1. Prior to Breeding

Service Agreement Artificial Agreement 2. Breeding Methods Natural Service Artificial Insemination Embryo Transfer Other Breeding Techniques 3. ASH Breeding Certificates 4. Eligibility for ASH Events, Sales and Awards Competition Eligible NOT Competition Eligible

5. Registration of Horses Submitting an Application Registration Status, Eligibility and Procedures Stud Book - Non Foal Recorded Foal Recording (discontinued) Stud Book - Previously Foal Recorded Breeding Purposes Only - ASB (Thoroughbred) First Cross Second Cross Special Merit Exceptional Circumstances Registration for Eligible Horses – Approved by Board 6. Upgrading Registration Breeding Upgrade 7. Prefix Registration 8. Naming of Horses 9. Sire Registration 10. DNA Sample Collection 11. DNA Profiles and Screening Tests



Contents - Continued

12. DNA Anomaly Procedures 13. Disputed Parentage 14. Castration 15. Death 16. Reissue of Horse’s Certificate 17. Priority Applications 18. Heritage Stock Horse 19. ASHS Waler Horse 20. Hall of Fame Recognition 21. Powers of the Board and/or Society 11. Reissue of Horse’s Certificate 12. Priority Applications 13 Heritage Stock Horse 14. Hall of Fame Recognition 15. Powers of the Board and/or Society

Section 4 - Inspection of Horses 1. Inspection Inspection by Video Footage Physical Inspection General Inspection Regulations Conflict of Interest/Pecuniary Interest Rejection

Section 5 - Identification of Horses 1. Identification of Horses Verification of Brands Policy Verification of Markings Policy Rejected Horse Policy Policy for Society Inspectors Conflict of Interest/Pecuniary Interest Owner’s Responsibility 2. Identification Details Markings Scars Hair Whorls Microchip Distinguishing Marks 3. Colour 4. Stock Brands 5. Numeral Brands 6. Society A Brand 7. Alterations to Identification

Section 6 - Transfers and Leases 1. Transfer Change of Ownership Vendor Responsibilities Purchaser Responsibilities Non-Members Broodmares Sale of Embryo Bulk Transfer Nominee of Vendor’s Membership – Deceased Syndicate Transfers Approved by Board 2. Purchaser Notice 3. Lease 4. Priority Applications 5. Powers of the Board and/or Society



Section 7 - Shows and Sales 1. Shows and Events 2. Conditions for Approved ASH Sales

Contents - Continued

Application for an Approved Sale Eligibility for Entry Vendor Responsibility Horse Identification Vendors Duty of Disclosure Remarks Inspectors’ Responsibilities Organiser’s Responsibility Agent Responsibility Head Office Responsibility Submission of Entries Substitute of Horses Drugs Policy Other Purchaser’s Responsibility Purchaser’s Notice 3. Conditions for Supported ASH Sales

Section 8 - Drugs Policy 1. Drugs Policy Nil Prohibited Substances Prohibited Substances Penalties Appeals Procedure Policies






Section 1 - Administration

1 REGULATIONS

1.1 These regulations have been written in accordance with Clause 5.2 of the Constitution of The Australian Stock Horse Society Limited and approved by the Board.

1.2 These regulations shall come into effect on 1st January 2019 and shall annul all regulations existing prior to that date; but such annulment shall not:

1.2.1 Affect any previous operation of any regulation so annulled or anything duly done or suffered there under, or

1.2.2 Affect any right, privilege, obligation or liability acquired, accrued or incurred under any regulation so annulled, or

1.2.3 Affect any penalty, disqualification or suspension incurred in respect of any offence committed against any regulation so annulled, or

1.2.4 Affect any investigation, proceeding or remedy in respect of any such right, privilege, liability, obligation or penalty as aforesaid. Any such investigation, proceeding or remedy may be instituted, continued or enforced and any such penalty or disqualification may be imposed as if these regulations had not been passed.

1.2.5 Any question not provided for by these regulations shall be determined by the Board.

1.3 Alterations to the regulations by addition, deletion or amendment may be effected by resolution of the Board.

2 DEFINITIONS

2.1 Age - the age of a horse is determined as at 1st August each year. Thus a foal born on 8th June 2013 will be considered one year old on 1st August 2013.

2.1.1 For the purpose of competition, in Europe and North America, the age of a horse is determined as at 1st January each year. Thus a foal born on 8th November 2013 will be considered one year old on 1st January 2014.

2.2 Appendix - refers to Australian Stock Horses officially accepted for registration under the regulations existing at that time. Registration numbers for horses accepted as Appendix were prefixed by the letter “A”. All Appendix horses were upgraded to Stud Book on 1st August 1988. The prefix “A” is no longer used.

2.3 Artificial Insemination – refers to the artificial act of a veterinarian or qualified person inserting semen through the cervix via manipulation per rectum into a mare's uterus, when close to ovulation, to fertilise the embryo.

2.4 ASH Breeding Certificate - refers to the document in which the detail of natural service or artificial insemination is completed. These certificates will be available from the Society from 1st August 2006.

2.5 ASH1 Form - refers to the document which details a natural service, together with the application for registration/foal recording. These forms were available from the Society between 1st August 1987 and 31st July 2006.

http://www.ashs.com.au/



2.6 ASH2 Form - refers to the document which details an artificial insemination, together with the application for registration/foal recording. These forms were available from the Society between 1st August 1987 and 31st July 2006.

2.7 Australian Stud Book - refers to mares and stallions of Thoroughbred bloodlines officially recorded with the Keeper of the Australian Stud Book in Australia.

2.8 Authorised Agent - any person over the age of eighteen years who has been authorised, in writing, by the nominee to complete, sign and lodge breeding certificates and applications on their behalf.

2.9 Bloodtype - is an exclusion test, in that it can do no more than show which parent is not the real parent. Animals that are related have a greater chance of sharing the same bloodtype.

2.10 Breeder - is the person and/or persons listed on the Society's records as being the owner or lessee of the registered broodmare when covered. Such a breeder on the Society's records shall be identical with the name in which the membership exists. Breeder does not constitute proof of legal or beneficial ownership of any horse. Should the broodmare not be Australian Stock Horse registered when covered, the breeder shall be the person in possession of the broodmare when covered.

2.11 Breeding Purposes Only - refers to mares and stallions accepted for Registration, which are not entitled to compete in Australian Stock Horse events.

2.12 Breeding Season – is a twelve-month period, from 1st August to 31st July of the following year, during which a mare is served. The Breeding Season is abbreviated to four digits with a hyphen in the middle. The first two digits refer to the year the period commences (1st August) and the last two digits refer to the year the period ends (31st July). For example: the Breeding Season commencing on 1st August 2012 and ending on 31st July 2013 is the 12/13 Breeding Season.

2.12.1 In Europe and North America, the breeding season period is 1st January to 31st December of the same year. The Breeding Season is abbreviated to two digits, referring to the year the period commences (1st January). For example: the Breeding Season commencing on 1st January 2014 is the 14 Breeding Season.

2.13 Broodmare - a female horse used to produce foals.

2.14 Colt - an entire horse that has not been castrated and is under the age of four years. Common abbreviation “C”.

2.15 Conflict of Interest – is defined as a situation in which a Society Official (Director, Inspector, Judge and the like) has a duty to make decisions on behalf of the Society and has an interest in the subject sufficient to appear to influence the decision to pass judgement (accept, reject, score, place and the like).

2.16 Dam - the female parent of a horse (mother).

2.17 Disqualification - a penalty which may be defined and imposed by the Board.

2.18 DNA Recording – A process to identify one horse’s individual DNA, so that future progeny can be DNA Tested.

2.19 DNA Testing – A process to identify one horse’s individual DNA and compare the DNA data with parents to enable the horse in question to be Parentage Verified, Sire Verified or Dam Verified.

2.19.1 Parentage Verification – This is the process that tests whether a given foal cannot be excluded (and, therefore, qualifies) as the offspring of both its parents by applying laws of inheritance to the genetic constitution of all animals concerned – foal, sire and dam.

2.19.2 Sire Verification – Also known as Paternal Verification, is a process that tests whether a given foal cannot be excluded (and therefore qualifies) as the offspring of its sire by applying laws of inheritance to the genetic constitution of the animals concerned – foal and sire.

2.19.3 Dam Verification – Also known as Maternal Verification, is a process that tests whether a given foal cannot be excluded (and therefore qualifies) as the offspring of its dam by applying laws of inheritance to the genetic constitution of the animals concerned – foal and dam.

2.20 Drug - The term “drug” is used interchangeably with the term “prohibited substance”, which is defined in detail in Regulation Section 8. In short, any substance is a "prohibited substance" if it contains an ingredient that is a stimulant, depressant, tranquilliser, local anaesthetic, psychotropic (mood and/or behaviour altering) substance, or drug which might affect the performance of the horse and might interfere with the prohibited substance testing process. The use of so-called herbal and natural



products on the horse could result in a positive prohibited substance test. The plant origin of any ingredient does not preclude it containing a pharmacologically potent and readily detectable prohibited substance.

2.21 Embryo Transfer - refers to the veterinary procedure of a veterinarian or qualified person flushing embryos from a donor mare and transferring viable fertile embryos into recipient mares. Donor and recipient mares are usually treated with hormones so they ovulate within a given time schedule for the procedure.

2.22 Entire - any male horse with both testicles in the scrotum.

2.23 Filly - a female horse under four years of age. Common abbreviation “F”.

2.24 Financial Member - a member who has paid the Society all annual membership fees due and payable by such member, even though there may be other amounts unpaid.

2.25 First Cross - refers to Australian Stock Horses officially accepted, by the Society, for registration under the regulations titled Registration - First Cross. The registration number for First Cross horses is prefixed by “C1-”.

2.26 Foal - a young horse of any sex still dependant on mare’s milk and under twelve months of age.

2.27 Foal Recording Number - is the identification number for Australian Stock Horses officially accepted, by the Society, for foal recording under the regulation titled Foal Recording. The recording number for Foal Recorded horses is prefixed by “F” or “FX” - depending on the regulations at the time of acceptance.

2.28 Foaling Year – is a twelve-month period, from 1st August to 31st July of the following year, during which a foal is born. The Foaling Year is abbreviated to a single year, being the year the period commences. For example: the Foaling Year commencing on 1st August 2013 and ending on 31st July 2014 is the 2013 Foaling Year.

2.28.1 In Europe and North America, the foaling year period is 1st January to 31st December of the same year. The Foaling Year is abbreviated to two digits, referring to the year the period commences (1st January). For example: the Foaling Year commencing on 1st January 2014 is the 2014 Foaling Year.

2.29 Gelding - a castrated male horse of any age with both testicles removed. Common abbreviation “G”.

2.30 Horse’s Certificate - means horse’s Certificate of Registration or Foal Recording Certificate depending on the horse’s registration status.

2.31 Lessee - is a person and/or persons listed on the Society's records as leasing a horse from the owner through the Society’s records. Such a lessee on the Society's records shall be identical with the name in which the membership exists. Lessee does not constitute proof of legal or beneficial ownership of any horse.

2.32 Lessor - is a person and/or persons listed on the Society's records as the owner of the horse and has leased the horse through the Society’s records. Such a lessor on the Society's records shall be identical with the name in which the membership exists. Lessor does not constitute proof of legal or beneficial ownership of any horse.

2.33 Live Foal Guarantee - when the broodmare has been covered and the owner of the stallion has advised that if the broodmare misses or slips the service she may be returned to the stallion to be covered a second time (next cycle) without incurring another service fee. When the broodmare is covered a second time, the stallion owner may continue or discontinue the live foal guarantee.

2.34 Mare - a female horse four years of age or older. Common abbreviation “M”.

2.35 Membership Number - is the identification number for a person or persons, partnership, or company, accepted by the Society for membership under the regulations titled Membership.

2.36 Missed - term used to describe the status of a broodmare which has been covered naturally or artificially, but did not conceive.

2.37 Natural Service - also known as covering or mating and refers to the natural act of a stallion mating the mare. Hand Service – under the control of handlers, a mare (when in oestrus) is presented to a stallion for service. Paddock covering - mares run with the stallion in the paddock for a period of time for service.



2.38 Nominee - a person over the age of eighteen years who is nominated as the representative to vote, complete breeding certificates and application and sign documents on behalf of the membership.

2.39 Owner - is the person and/or persons listed on the Society's records as having ownership. Such an owner on the Society's records shall be identical with the name in which the membership exists. Owner does not constitute proof of legal or beneficial ownership of any horse.

2.40 Parentage - also known as breeding and refers to the sire and dam of a horse.

2.41 Pecuniary Interest - is defined as an interest that a Society Official (Director, Inspector, Judge and the like) may have in relation to a person or horse because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person.

2.42 Pedigree - a tree diagram setting out the parents, grandparents and their parents, etc for a chosen number of generations.

2.43 Pregnancy - also known as “in foal”; gives a positive reaction to a recognised biological test for conception after forty-two days from the last service, where positive signs of conception are found by a Veterinary Surgeon on rectal and vaginal examinations after the forty-two days of the last service.

2.44 Prescribed Fee - set by the Board and refers to the required fee for an application to be acceptable.

2.45 Registration Number - is the identification number for Australian Stock Horses accepted, by the Society, for registration under the regulations titled Registration.

2.46 Registry - refers to Australian Stock Horses officially accepted for registration under the regulations existing at that time. Registration numbers for horses accepted as Registry were prefixed by the letter “R”. All Registry horses were upgraded to Stud Book on 1st August 1988. The prefix “R” is no longer used.

2.47 Rig - also known as cryptorchid and refers to a male horse which has one or two undescended testicles in the abdomen at the normal time of the horse’s adult development.

2.48 Second Cross - refers to Australian Stock Horses officially accepted, by the Society, for registration under the regulations titled Registration - Second Cross. The registration number for Second Cross horses is prefixed by “C2-”.

2.49 Service Certificate - refers to the document in which the detail of service is completed. These certificates were available from the Society prior to 31st July 1987.

2.50 Sire - a male horse that has produced foals, also known as the male parent of a horse (father).

2.51 Slipped - the term used to describe the status of a broodmare when an abortion has been observed, or when a mare has been previously diagnosed as pregnant and is subsequently found not in foal.

2.52 Society - means The Australian Stock Horse Society Limited.

2.53 Special Merit - refers to Australian Stock Horses officially accepted, by the Society, for registration under the regulations titled Registration - Special Merit. Special Merit horses carry Stud Book status. The registration number for Special Merit horses is prefixed by “SM-”.

2.54 Stallion - an entire horse that has not been castrated and is four years of age or older. Common abbreviation “S”.

2.55 Stud Book - refers to Australian Stock Horses officially accepted, by the Society, for registration under the regulations titled Registration - Stud Book.

2.56 Suspension - a state which may be defined and imposed by the Board in which all rights, privileges and transactions are held in abeyance pending some course of action to be outlined at that time.

2.57 Syndicate - is a group of members associated with the registration of a horse and acknowledged by the Society as being part owners of the horse for purposes of showing and breeding. Syndicate does not constitute proof of legal or beneficial ownership of any horse.

2.58 Weanling - a young horse of any sex not dependant on mare’s milk and under twelve months of age.

2.59 Yearling - a young horse of any sex that is one year old and under two years of age.



3 DISCLAIMER

3.1 Whilst exercising due care in relation to the compilation, keeping and provision of information (including but not limited to information relating to members, horses and pedigrees) the Society accepts no liability for the accuracy of any such information or for any error or omission therein. The Society expressly disclaims any liability in respect of any loss or damage sustained by any person that may arise directly or indirectly as a result of any such inaccuracy, error or omission. In the event of any inaccuracy, error or omission the liability of the Society shall be limited to providing the information again.

3.2 The Society shall not be liable for any loss or damage sustained by any person that may arise directly or indirectly as a result the exercise by the Society of any right, privilege, power, duty of discretion conferred upon it by the Constitution or these rules.

ASHS - RULES AND REGULATIONS Section 2 – Membership


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Section 2 - Membership

1 MEMBERSHIP

1.1 The Board may accept or refuse any application for membership without assigning a reason. A member is not considered financial until the necessary subscriptions have been paid and a membership card issued.

1.2 Membership of the Society shall comprise members of all or any of the following classes:

1.2.1 Full Membership

1.2.1.1 Name of membership may include an individual person, a partnership, trust, a company or a corporation.

1.2.1.2 The membership receives the bi-monthly ASH Journal.

1.2.1.3 The membership may register or transfer any number of horses under the membership name.

1.2.1.4 The membership is entitled to one Nominee over 18 years of age.

1.2.1.5 The Nominee is the only person, under the membership, able to:

1.2.1.5.1 Vote at National level on behalf of the membership.

1.2.1.5.2 Participate in ASH events and activities.

1.2.1.5.3 Eligible to join the nominated ASHS Branch.

1.2.1.6 The Nominee of a Full Member may nominate persons under 18 years of age as Youth Participants at a reduced rate. Youth Participants receive the same rights as a Participant Member.

1.2.2 Participant Membership

1.2.2.1 An individual able to participate in ASH events and activities.

1.2.2.2 The member is eligible to join the nominated ASHS Branch.

1.2.2.3 The member is NOT eligible to vote at National level, register horses or receive the ASH Journal.

1.2.3 Temporary Membership

1.2.3.1 Entitles an individual (regardless of age) to participate in a single ASH show, activity or programme. For example, the activity might be a weekend school or campdraft, a one day show, a five day trail ride and the like.

1.2.3.2 The member is NOT eligible to join an ASH Branch, register horses, vote, receive the ASH Journal or any of the other rights associated with other classes of membership.

1.2.3.3 Competitors who take out Temporary Membership and then apply for a Full or Youth Membership within 6 months of receipt day are eligible for a discount of the fees paid off a Full or Youth Membership. This offer only applies for Full or Youth Memberships purchased by new members or past members of the Society who have not been financial at anytime within the last 5 years. The



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Temporary Membership receipt must be submitted with the Membership Application.

1.2.4 Youth Membership

1.2.4.1 One individual under 18 years of age, being the Nominee of the membership. In the case of a Youth Member, a parent or guardian must countersign the Application for Membership.

1.2.4.2 This membership will receive the bi-monthly ASH Journal.

1.2.4.3 The membership may register or transfer any number of horses under the membership name.

1.2.4.4 A parent or guardian must countersign any ASH Breeding Certificate (including ASH1 or ASH2 form, service certificate), Application for Registration or Foal Recording, Transfer or Lease Application lodged by a Youth Member.

1.2.4.5 The member is able to participate in ASH events.

1.2.4.6 The member is eligible to join the nominated ASHS Branch.

1.2.4.7 The member is NOT eligible to vote at any meeting of the Society.

1.2.4.8 Under no circumstances, are competitors under 18 years of age, permitted to handle or ride colts or stallions within the perimeter of the grounds at ASHS Shows and Events.

1.2.5 Joint Membership

1.2.5.1 All individuals covered by a joint membership, including partnerships, must sign the initial application for membership and renewal for existing members.

1.2.5.2 Appointment of the nominee is only effective until such time as the nominee seeks to revoke it, any other individual covered by the joint membership seeks to revoke it, or if the nominee is expelled as a member of the society.

1.2.5.3 In the absence of any agreement between the individuals about who should be the nominee for the membership, all individuals will need to sign all paperwork.

1.2.6 Subscriber Membership

1.2.6.1 One year’s subscription to the ASH Journal and NO OTHER RIGHTS.

1.2.7 Life Membership

1.2.7.1 A person who has accepted an offer made by the Board to purchase a Life Membership on payment of a fee determined from time to time by the Board. He shall be entitled to all the privileges and be subject to all duties and obligations of a Full Member but shall not be liable for any subscription or levy.

1.2.8 Honorary Membership

1.2.8.1 The Board may grant Honorary Membership to a person or persons who have given extended professional services at limited or no cost to the Society.

1.2.8.2 Honorary Membership so granted would not be to existing Members and would be granted on an Annual basis by the Board.

1.2.9 Honorary Life Membership

1.2.9.1 The Board may grant Honorary Life Membership to a person who in the opinion of the Board has rendered special service to the Society, (which, for the purpose of the Regulation, shall include the Unincorporated Society) and the Australian Stock Horse breed of horses.

1.2.9.2 Only a person over 18 years of age may be admitted as an Honorary Life Member.

1.2.9.3 Every Honorary Life Member shall be entitled to all the privileges and be subject to all the duties and obligations of a Full Member but shall not be liable for any subscription or levy.



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1.2.10 Other classes of Membership shall comprise members as determined by the Board from time to time.

1.3 The Board in accordance with the Constitution determines membership fees.

1.4 If any member has not paid his Membership subscription (if any) on or before the due date then he shall become an unfinancial member and shall cease to be entitled to any of the rights and privileges but shall remain liable for all the obligations and responsibilities of membership until expiration of two months following the due date whereupon if he has not paid his membership subscription he will cease to be a member.

1.5 Any person admitted as a new member of the Society, if he is admitted after 30th June of any one Membership year, shall only be required to pay to be Society one half of the annual subscription of membership to the Society.

1.6 The following relates to the alteration of an existing membership with the Society:

1.6.1 The Nominee shall notify the Society in writing of any change to be made to the membership, including: membership name, nominee, address, contact details, authorised agent and the like. Such notification is to be in writing and include the signature of the registered nominee, except where the notification is for change of address, telephone numbers, facsimile number or email address when electronic notification will be accepted by the Society.

1.7 The Nominee of a membership may appoint a Membership Authorised Agent to complete, sign and lodge the following documents: ASH Breeding Certificates (including Service Certificates, ASH1 and ASH2 Forms), Applications for Registration and Foal Recording, Transfer Applications, Lease Notifications and the like on behalf of the membership.

1.8 The Nominee of a membership may appoint a Stallion Authorised Agent to complete, sign and lodge ASH Breeding Certificates (including: Service Certificates, ASH1 or ASH2 Forms) for a nominated stallion, registered under the membership.

1.9 The appointment of an Authorised Agent (Membership or Stallion) must be submitted to the Society in writing and contain the signatures of both the Nominee and the Authorised Agent. The agent must be a member of the Society and be over eighteen years of age. The Nominee may cancel the authorisation; effective from the date the Society received the written cancellation, signed by the Nominee. Documents signed by the Authorised Agent will be accepted by the Society as follows:

1.9.1 Horse Alterations, Transfer Applications and Lease Notifications must be submitted whilst the Authorised Agent is authorised. The Nominee must sign applications submitted to the Society after the authorisation was cancelled.

1.9.2 Service details completed on ASH Breeding Certificates (including: Service Certificates, ASH1 or ASH2 Forms) will be accepted with the Authorised Agents signature, providing the agent was authorised during the service dates.

2 PRIVILEGES FOR FINANCIAL MEMBERS

2.1 A person and/or persons, must be a financial member of the Society to receive the services and privileges which the Society offers, being as follows:

2.1.1 The right to have a Registered or Foal Recorded Australian Stock Horse in their name.

2.1.2 To enter eligible horses for events reserved for Australian Stock Horse members at shows, etc.

2.1.3 To take part in suitable events reserved for Australian Stock Horse members at shows, etc.

2.1.4 To receive the breeding details of registered or foal recorded Australian Stock Horses at a fee determined by the Board.

2.1.5 To advertise and/or sell Australian Stock Horses.

2.1.6 To receive a copy of the Australian Stock Horse Journal whenever published.

2.1.7 To attend Annual General Meetings of the Society and to speak and vote at such meetings.



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2.1.8 To nominate members for election, vote for election of members and/or accept nomination for election as a member of the Board of Directors.

2.1.9 To accept nomination for election to committees and other executive positions within branches and management councils within the Society.

2.1.10 To take advantage of discount prices of merchandise available exclusively to members.

3 PRIVACY ACT

3.1 The Australian Stock Horse Society Limited (the Society) is required to comply with the Privacy Act 1988 and the National Privacy Principles in collecting, using, disclosing and disposing of members’ personal information.

3.2 Personal information is any information that can be used to identify a person. The types of information the Society collects includes members’ names, addresses and other contact details and stud information.

3.3 The purposes for which the Society collects such information are as follows:

3.3.1 To facilitate communication between members.

3.3.2 To communicate with members including the distribution of newsletters.

3.3.3 For administration purposes, including the distribution of information to branches, management councils and other members for the purpose of identifying horses, completing registrations and transfers, obtaining breeding, stud services and performance records, conducting sales and competitions, coaching clinics and the like.

3.3.4 Maintaining the Society’s Online Stud Book and horse’s Certificate of Registration.

3.3.5 Complying with the Society’s legal obligations.

3.4 In completing and returning to the Society any request by the Society for information relating to the member, a member will be considered to have consented to the collection of the information and to disclosure of the information for the purposes outlined above. If members do not consent to such disclosure, formal notice in writing should be given to the Society. In this event, the Society will only use a members’ personal information for the purpose of contacting the member, and any such information will not be disclosed to branches or management.

3.5 The Society will not disclose a members’ personal information for any other purpose without the members’ specific written consent.

3.6 In accordance with the National Privacy Principles, the Society will endeavour to ensure that:

3.6.1 Personal information is kept secure.

3.6.2 Personal information will be maintained accurately. Members should contact the Society to update any personal information that the Society holds relating to them.

3.6.3 Personal information will be destroyed when it is no longer required for any purpose for which it was collected.

3.6.4 Members may gain access to their personal information held by the Society and may correct it if necessary.

ASHS - RULES AND REGULATIONS Section 3 – Registration of Horses

Effective – 16th March 2018 Page 1




Section 3 - Registration of Horses

1 PRIOR TO BREEDING

1.1 It is the responsibility of the mare owner to ensure that the selected sire is ASH registered, currently owned by a financial member, Sire Registered and DNA Recorded prior to their mare being mated. Additionally, the mare owner must also consider the registration status of the stallion (Stud Book, Second Cross, First Cross) and the eligibility of the resulting foal. Failure to consider these factors may result in either additional fees being incurred on the registration of the resulting foal, a lower level of registration status being granted for the resulting foal or the resulting foal not being eligible for ASH Registration.

1.2 The Society strongly recommends that stallion (or semen) and mare owners enter into a written agreement prior to breeding horses. The parties involved in the Breeding Programme should consider or include the following basic points in a breeding agreement as a minimum.

1.2.1 SERVICE AGREEMENT - when a mare is transported to another property:

1.2.1.1 Fees - service fee, agistment, feeding, veterinary, stallion handling and the like.

1.2.1.2 Breeding - maiden or seasoned broodmare, easy or difficult breeder, live foal guarantee, pregnancy tested in foal (42 days), mare served for a limited number of breeding cycles, mare served until in foal, free return if mare slips the foal or foal born dead and the like.

1.2.1.3 Transport arrangements – private or commercial, delivery and collection dates.

1.2.1.4 Agistment – length of residence (1 day, 7 days, 21 days, 42 days, etc), feeding (in drought and/or abundant conditions), type of agistment (paddock, yard or stable), regular inspections, standard of facilities and the like.

1.2.1.5 Type of Service – natural service (hand or paddock served) or artificially inseminated.

1.2.1.6 Limitations on progeny registrations – any limitation on the number of progeny that may be bred should be identified, including outcomes in the case of multiple foals or twins or in the case of embryo breeding programmes, or use of semen.

1.2.1.7 Embryo transfer programs – agreement needs to be reached as to whether or not a mare may be used in an embryo transfer program.

1.2.1.8 Veterinary Requirements – care and health of mare, including condition, overall health, vaccination, as well as outcomes and responsibilities in the event of injury whilst at stud, pregnancy testing, selected Veterinarian and the like.

1.2.1.9 Service Records – responsibility of obtaining, completing and issuing breeding certificates as required for registration of resulting foal.

1.2.1.10 Payment – deposit, in advance, part payment and full payment deadlines (on booking, delivery, positive pregnancy test or collection of mare), payment structure, refunds, acceptable types of payment (cash, bank or personal cheque, credit card, etc), tax requirements and the like.

1.2.2 ARTIFICIAL AGREEMENT - when semen is transported:

1.2.2.1 The mare owner should firstly research the availability of a Veterinarian or Qualified Person for this procedure, along with the suitability of facilities, experience and success rate, as well as associated costs.




1.2.2.2 Fees – cost of semen, transport of semen and veterinary expenses, including the number of consultations, mare’s time at clinic (agistment), prescribed treatment of hormones and the like. The additional cost of registration of the foal for DNA testing must be considered.

1.2.2.3 Semen (fresh, chilled or frozen) - quality and fertility of semen, number of straws provided, size of semen straws, delivery of semen, age of semen, and the like.

1.2.2.4 Limitations on progeny registrations – any limitation on the number of progeny that may be bred should be identified, including outcomes in the case of multiple foals or twins, or use of semen.

1.2.2.5 Embryo transfer programs – agreement needs to be reached as to whether or not a mare may be used in an embryo transfer program.

1.2.2.6 Transport of semen from semen storage centre to veterinarian or qualified person and type of transport required (refrigerated, express, etc).

1.2.2.7 Mare – semen for a specified mare or any mare, semen for only one mare or unlimited number of mares, and the like.

1.2.2.8 Service Records – responsibility of obtaining, completing and issuing breeding certificates as required for registration of resulting foal.

1.2.2.9 Payment – deposit, in advance, part payment and full payment deadlines (on booking, delivery of semen, positive pregnancy test or live foal), payment structure, refunds, acceptable types of payment (cash, bank or personal cheque, credit card, etc), tax requirements and the like.

1.2.3 To formalise a Breeding Agreement, both parties must sign the document. Members may seek the assistance of a legal advisor to compile, endorse or resolve issues in relation to the agreement.

1.2.4 Multiple progeny may be registered if specifically the subject of an agreement to that effect. Any such agreement shall be the responsibility of the mare and stallion or semen owners. The Society will not be involved in, adjudicate or manage such agreements, or withhold any registration for any eligible horse.

1.2.5 The Society’s policy in relation to disputes associated with breeding of horses, ownership of horses, agistment, standard of facilities and/or care, payment of fees, foal for foal agreements, live foal guarantees, difficult breeders, missed or slipped services, veterinary and the like are as follows:

1.2.5.1 Any disputes of a contractual or financial nature in relation to the breeding or ownership of a horse are not for the Society’s consideration. Members in such situations are advised to seek legal advice if unable to resolve the issues.

1.2.5.2 Subject to 1.2.5.3, acts of wrongdoing in relation to the breeding of a horse are not for the Society’s consideration. The Society takes no responsibility for any disagreement and is unable to assist members in resolving personal disputes. Members in such situations are advised to seek legal advice if unable to resolve the issues.

1.2.5.3 Acts of wrongdoing in respect of which disciplinary action is sought may be referred to the Board in accordance with Clause 14 of the Constitution.

2 BREEDING METHODS

2.1 Natural Service

2.1.1 Also known as covering or mating and refers to the natural act of a stallion mating the mare. Hand Service – under the control of handlers, a mare (when in oestrus) is presented to a stallion for service. Paddock Service - mares run with the stallion in the paddock for a period of time for service.

2.1.2 DNA testing is not compulsory for natural service.

2.2 Artificial Insemination

2.2.1 Refers to the artificial act of a Veterinarian or Qualified Person inserting semen through the cervix via manipulation into a mare's uterus, when close to ovulation, to fertilise the embryo.



2.2.2 Members may breed registered Australian Stock Horse mares and/or registered Australian Stock Horse stallions (Sire Registered, DNA Recorded) by Artificial Insemination – fresh, frozen or chilled semen.

2.2.3 The Society recommends that any member considering an artificial insemination programme, should research the availability of a veterinarian or qualified person for this procedure, along with suitability of facilities, experience and success rate, as well as associated costs.

2.2.4 DNA testing is compulsory for any horse resulting from Artificial Insemination, irrespective of the date on which the application is lodged with the Society and an ASH Breeding Certificate as specified under the regulations.

2.3 Embryo Transfer

2.3.1 Refers to the veterinary procedure where a Veterinarian or Qualified Person flushes fertile embryos from a donor mare and transfers viable fertile embryos into a recipient mare. Donor and recipient mares are usually treated with hormones so they ovulate within a given time schedule for the procedure.

2.3.2 Members may breed a horse eligible for ASH registration by natural service or artificial insemination for the purpose of an Embryo Transfer.

2.3.3 The recipient mare need not be registered with the Society.

2.3.4 The Society recommends that any member considering an embryo transfer programme should research the availability of a veterinarian or qualified person for this procedure, along with suitability of facilities, experience and success rate, as well as associated costs.

2.3.5 DNA testing is compulsory for any horse resulting from Embryo Transfer, irrespective of the date on which the application is lodged with the Society and an ASH Breeding Certificate as specified under the regulations.

2.3.6 The initial owner of an embryo is the Registered Owner of the donor mare. When an Embryo is sold, an Embryo Transfer Sale Notification form must be completed and attached to the Application for Registration for the resulting foal, to enable the progeny to be registered by the Embryo Purchaser. The prescribed fee for transfer of an embryo will apply.

2.4 Other Breeding Techniques:

2.4.1 The Society accepts progeny resulting from Natural Service, Artificial Insemination and Embryo Transfers as defined in the Rules and Regulations. Members considering other breeding techniques need to apply to the Board for acceptance of the technique or otherwise, together with conditions and requirements for same.

3 ASH BREEDING CERTIFICATES

3.1 ASH Breeding Certificates contain details of natural service or artificial insemination and the following conditions applies:

3.1.1 ASH Breeding Certificates are obtainable from the Society upon receipt of the prescribed fee. Once a certificate has been purchased, the fee is not refundable or redeemable under any circumstances and/or situation. No replacement ASH Breeding Certificates will be obtainable for any mare that has missed or slipped the service.

3.1.2 A stallion or semen owner may avoid completing and signing an ASH Breeding Certificate with the details of mating or semen supply until the mare owner has satisfied all obligations to the stallion (or semen) owner, including a cleared payment of fees relating to service.

3.2 When a mare produces more than one foal in the same breeding season (natural, AI or ET), a new ASH Breeding Certificates as required under rule 3; is essential for each individual progeny; completed and signed by the stallion or semen owner. In the case of more than one foal from a mating, the mare owner must contact the stallion or semen owner to obtain completed and signed breeding certificates for the additional progeny.

3.3 The stallion or semen owner when completing an ASH Breeding Certificate must ensure that the certificate has a unique identifying number. Whilst ASH Breeding Certificates purchased from the Society since 1st January 2013 have been pre-numbered, ASH Breeding Certificates before that date do not have any identifying number. It is recommended that ASH Breeding Certificates with no



identifying number are manually numbered by the stallion or semen owner, ensuring that numbers are not duplicated.

3.4 Applications for Registration submitted from 1st August 2016 MUST be accompanied by a properly completed and signed ASH Breeding Certificate (original, duplicate or copy) for all service types (natural, artificial insemination and embryo transfers) unless:

3.4.1 Horse registered with another Breed Society and DNA tested – confirmation of the horse’s registration and DNA test must be attached to the Application for Registration.

3.4.2 Horses being registered as Breeding Purposes ONLY.

3.4.3 Previously Foal Recorded ASH.

3.4.4 The Board has exercised its discretion under rule 3.14 and authorised the acceptance of an Application for Registration that is not accompanied by a properly completed and signed ASH Breeding Certificate.

3.5 From 1st January 2016, an ASH Breeding Certificate lodged with an Application for Registration that is incomplete or incorrectly completed will be REJECTED by the Society.

3.6 It is a matter for the parties involved (stallion or semen owner, mare owner or progeny owner), as to who obtains the ASH Breeding Certificate from the Society.

3.7 The stallion (or semen) and mare owner must negotiate the purchase of and completion date for an ASH Breeding Certificate as part of the service agreement. Any disputes are a matter for the stallion (or semen) and mare owner to resolve and not for the Society’s involvement. The Society expects that the stallion or semen owner would complete and deliver to the mare owner an ASH Breeding Certificate before the foal is born.

3.8 When completing an ASH Breeding Certificate, the following MUST BE completed:

3.8.1 The name of the mare and stallion and the owner of the mare, date of first and last service, OR authorised insemination season.

3.8.2 In the case of a Registered ASH stallion, the signature on the Breeding Certificate must coincide with the signature on Society records as Registered Owner at time of service (or Authorised Agent).

3.8.2.1 If the stallion is owned by multiple members as a result of a syndicate transfer, the ASH Breeding Certificate may be signed by any one member of the syndicate (or authorised agent). The Society will not be involved in any disputes between members of a syndicate; it is for the members of the syndicate to resolve.

3.8.3 In the case of an unregistered or non ASH stallion, the Breeding Certificate must be signed by the person who owned the stallion at time of service. Acceptance of the signature is on the understanding that the person submitting the certificate is responsible for such documentation.

3.9 ASH Breeding Certificates should be issued as follows:

3.9.1 Original – to be retained by the mare owner.

3.9.2 Duplicate – to be retained by the Stallion or Semen Owner.

3.10 Once an ASH Breeding Certificate has been issued by the stallion or semen owner, the certificate may not be revoked or cancelled.

3.11 If a completed ASH Breeding Certificate is lost or misplaced, the owner of the progeny would need to contact the owner of the stallion at time of service for a replacement.

3.12 ASH Breeding Certificates must only encompass dates of service within one breeding season (Southern Hemisphere – August to July and Northern Hemisphere – January to December). If a mare is continuously running with or being mated to a stallion for a number of breeding seasons, a certificate must be completed in respect of each breeding season.

3.13 An ASH Breeding Certificate will not be accepted with sire or dam indicated as unknown, unless approved by the Board. Special cases will be treated on their merits where evidence to the Board’s satisfaction can be produced.

3.14 From 1st August 2015, ASH Breeding Certificates NOT signed or signed by unauthorised person - the Board reserves the right to accept an Application for Registration that is not accompanied by a properly completed and signed ASH Breeding Certificate.



3.14.1 The acceptance or non-acceptance of an Application for Registration shall be a matter for the Board in its absolute discretion, subject to the requirements of this rule.

3.14.2 An applicant seeking the Board to exercise its discretion under this rule must make written application to the Board by completing a No Breeding Certificate Declaration form. The application to outline the circumstances surrounding the inability to provide a properly completed and signed ASH Breeding Certificate, together with any other pertinent material. The applicant shall pay the prescribed appeal fee (non-refundable) in advance. The applicant will also be responsible for payment of any additional expenses incurred by the Society in reviewing the case.

3.14.3 Upon receipt of a No Breeding Certificate Declaration form, the Society will contact the stallion (or semen) owner at time of service, in writing, and request the following:

3.14.3.1 Complete, sign and submit an ASH Breeding Certificate to the Society in relation to the mating within 45 days, thus enabling the progeny registration to proceed in the normal manner, without the Board’s consideration, OR

3.14.3.2 Provide the Board with a written statement within 45 days, outlining the circumstances surrounding the reasons for not providing a properly completed and signed ASH Breeding Certificate, together with any other pertinent material that the Board should consider in the matter.

3.14.4 Any other pertinent material to assist the Board’s consideration of the matter may include: copy of signed service agreement, proof of invoice and payment, records of communications or correspondence and the like. Failure to provide information will waive the right for consideration of such facts. Sufficient evidence needs to be provided to determine facts. The most reliable is where disputed facts are proven to be true or false in a court of law.

3.14.5 The Board may, should it deem fit, make enquiries of relevant parties and request the provision of any statement in writing or other pertinent material to assist with its consideration of the matter.

3.14.6 In the event that the Board is satisfied, after considering such circumstances:

3.14.6.1 That the applicant, through no fault on the part of the applicant or failure by the applicant to protect its own interests, has not been able to obtain a Breeding Certificate; or

3.14.6.2 That a stallion or semen owner is acting in a manifestly unreasonable or capricious way in withholding its signature on a Breeding Certificate;

3.14.6.3 then the Board may direct the issue to the applicant of a DNA kit to enable DNA Testing and Sire Verification of the horse the subject of the application. In the event that parentage can be proven by DNA Testing and Sire Verification in accordance with these Rules, the Board may in its discretion accept an Application for Registration.

3.14.7 Should the Board determine that a stallion or semen owner has withheld an ASH Breeding Certificate for a manifestly unreasonable or capricious reason, and the requirements of Clause 14 of the Constitution is satisfied, then the Board may refer the matter to the Disciplinary Committee in accordance with that clause.

3.14.8 The provisions of this rule conferring a discretion of the Board to proceed with an Application for Registration without a properly completed and signed ASH Breeding Certificate extend to those circumstances in Section 3, Rules 13.1 and 13.2 where a properly completed and signed ASH Breeding Certificate is required to be furnished by an applicant for registration or the owner of a registered horse, as the case may be.

4 SEMEN OWNERSHIP

4.1 In these Regulations, a reference to a registered owner of a horse includes, where the horse is the subject of a lease in respect of which a Lease Notification has been accepted by the Society, the lessee, and also includes any authorised agent.

4.2 Any past or present registered owner of a stallion shall be recognised as a possible owner of stored semen and shall be recognised as a Registered Semen Owner without the need for any further action or lodgement of documents with the Society.



4.3 When bulk semen is sold by the registered owner of a stallion, a Semen Ownership Notification must be completed and lodged with the Society to enable another member to be recognised as a Registered Semen Owner for the nominated stallion.

4.4 Once recognised as a Registered Semen Owner, the owner may sell semen for the nominated stallion as follows:

4.4.1 The Registered Semen Owner may sell bulk semen and complete and lodge a Semen Ownership Notification to enable another member or members to be recognised as a Registered Semen Owner for the nominated stallion.

4.4.2 When the Registered Semen Owner sells semen for immediate use, the owner must complete and sign an ASH Breeding Certificate for each mare to be inseminated.

4.5 The Registered Semen Owner shall be responsible for completion and lodgement with the Society of the Semen Ownership Notification.

4.6 For a Semen Ownership Notification to be accepted by the Society, the signature on the notification of a past or present Registered Owner or Registered Semen Owner must be consistent with Society records.

4.7 The Semen Purchaser must be a financial member of the Society for the notification to be accepted and duly recorded by the Society.

4.8 Once the Society records the Semen Ownership Notification, the Society shall be authorised to accept the signature of Semen Purchaser on any future ASH Breeding Certificates or Semen Ownership Notification. The Semen Vendor acknowledges that this authorisation shall be irrevocable. Registered Semen Owners should remain a Financial Member of the Society for completion of ASH Breeding Certificates, otherwise penalties for registration of resulting progeny will apply.

4.9 Irrespective of whether a stallion is alive, has passed away, is gelded or is unable to serve mares naturally, stored semen can be used indefinitely, providing the required documents and procedures are completed in accordance with these Regulations.

4.10 The Registered Semen Owner can use stored semen for private or commercial use, for either short or long term, providing the required documents and procedures are completed in accordance with these Regulations.

4.11 If semen is sold for immediate use, an ASH Breeding Certificate would be completed and signed by the registered owner or Registered Semen Owner for each mare being inseminated in the normal manner. It shall be for the parties involved to determine who shall obtain the certificate from the Society.

4.12 When a stallion or bulk semen is offered for sale and the vendor retains stored semen for private or commercial use for either short or long term storage, this fact must be disclosed by the vendor at time of sale. It is the responsibility of the purchaser to investigate whether past owners have also retained or sold bulk stored semen. The Society accepts no responsibility in relation to disclosure of stored semen. It is the responsibility of the purchaser to investigate the quantity of semen in storage prior to purchase.

4.13 Where a stallion is the subject of a lease, the Society recommends that the owner and lessee specify any terms and conditions in regard to stored semen in the lease agreement. The Society accepts no responsibility in relation to the terms and conditions of a lease agreement.

4.14 The Semen Ownership Notification fee should be paid by the Semen Purchaser, or by mutual agreement by the Semen Vendor. If the fee is not attached to the Semen Ownership Notification, it will be assumed that the purchaser will pay. A Semen Ownership Notification will not be recorded until all fees have been paid.

4.15 Once the Society has recorded a Semen Ownership Notification, the Society will provide the purchaser with a Semen Owner Registration Certificate.

4.16 The Society has no limitations on the number of mares that may be inseminated, or the number of stored semen owners holding stored semen from a stallion.

4.17 All progeny resulting from Artificial Insemination must be DNA Tested and Sire Verified in accordance with the Regulations.

4.18 It shall be a matter for the Semen Purchaser to satisfy itself as to the quality and identity of the semen. In the case of stored semen sold for export, it shall be the responsibility of the Semen Vendor and the Semen Purchaser to ensure that all necessary quarantine requirements in the exporting and importing countries are complied with.



4.19 Agreements in writing are recommended and, without limitation, the following should be considered or addressed:

4.19.1 Agreement in relation to semen collection costs, semen quality, positive pregnancies, live foal guarantees, agreement term, disease, losses, lifespan, quantity, splitting of straws, limitations on mares inseminated, provision of signed documentation, delivery, quarantine and the like are the responsibility of the semen owner and purchaser to negotiate.

4.19.2 Commercial or private usage rights, number of mares/foals to be bred, specified or unlimited breeding seasons and the like. Any disputes of a contractual or financial nature, are not for the Society’s consideration.

4.19.3 The Society takes no responsibility in respect of any contractual dispute and is unable to assist members in resolving disputes. Members in such situations are advised to seek legal advice if unable to resolve the issues.

4.19.4 The Society will not take any action to enforce any semen or insemination agreement, and the parties must protect their own rights in this regard. Members are also advised to protect their interests. Agreements should include all terms and conditions as agreed between the parties.

4.19.5 The Society makes no recommendation in relation to semen, including the quantity or quality of semen that survives the freezing process. The Society acknowledges that not all semen is suitable for freezing and this may impair the potential for a mare to produce a positive pregnancy. Members purchasing semen should consult with a veterinarian or qualified person in relation to semen quality.

4.19.6 Live foal or positive pregnancy guarantees may be offered by a semen owner. The semen owner may also charge additional fees if an insemination fails and additional semen is provided to attempt another insemination. The semen owner may offer a money back guarantee or charge additional fees on a positive test or live foal. Such conditions should be included in a written agreement.

4.20 For Semen Ownership Notifications NOT signed or signed by an unauthorised person - the Board reserves the right to accept and record a Semen Ownership Notification that is not properly completed and signed.

4.20.1 The acceptance or non-acceptance of a Semen Ownership Notification shall be a matter for the Board in its absolute discretion, subject to the requirements of this rule.

4.20.2 An applicant seeking the exercise by the Board of its discretion under this rule must make written application to the Board outlining the circumstances surrounding the inability to provide a properly completed and signed Semen Ownership Notification and shall pay the prescribed appeal fee (and any additional expenses incurred by the Society in reviewing the matter). The applicant is responsible for providing sufficient written evidence to support the application. .

4.20.3 The Board may, should it deem fit, make enquiries of relevant parties and request the provision of any statement in writing or other pertinent material to assist with its consideration of the matter.

4.20.4 In the event that the Board is satisfied, after considering such circumstances:

4.20.4.1 That the applicant, through no fault on the part of the applicant or failure by the applicant to protect its own interests, has not been able to obtain a Semen Ownership Notification; or

4.20.4.2 That a semen owner is acting in a manifestly unreasonable or capricious way in withholding its signature on a Semen Ownership Notification;

then the Board may in its discretion accept a Semen Ownership Notification.

4.21 Should the Board determine that a semen owner has withheld a Semen Ownership Notification for a manifestly unreasonable or capricious reason, and the requirements of Clause 14 of the Constitution is satisfied, then the Board may refer the matter to the Disciplinary Committee in accordance with that clause.

4.22 The provisions of this rule, conferring a discretion of the Board to proceed without a properly completed and signed Semen Ownership Notification, extends to the applicant’s signature on future ASH Breeding Certificates and Semen Ownership Notifications.

4.23 Should a semen vendor have left the last known address and cannot be contacted by the semen purchaser or by the Society, the Society will accept an unsigned Semen Ownership Notification



(without the need for the Board to exercise its discretion) if a copy of a semen sale agreement previously signed by the semen vendor is provided.

5 ELIGIBILITY FOR ASH EVENTS, SALES AND AWARDS

5.1 COMPETITION ELIGIBLE – Australian Stock Horses will have full competition rights providing the Registered Owner/Lessee is a Financial Member of the Society and the horse has NOT been accepted for registration as Breeding Purposes Only, or is a Foal Recorded horse. Competition Eligibility applies to ASH events and awards, as follows:

5.1.1 Events for Australian Stock Horses as conducted by The Australian Stock Horse Society (or any affiliate of the Society).

5.1.2 Events for Australian Stock Horses conducted by any organisation or association outside The Australian Stock Horse Society.

5.1.3 Sales where eligibility is restricted to Australian Stock Horses.

5.1.4 Prizes or awards for Australian Stock Horses offered at any event conducted by:

5.1.4.1 The Society (or any affiliate of the Society), or

5.1.4.2 Any organisation or association outside The Australian Stock Horse Society.

5.2 NOT COMPETITION ELIGIBLE – Australian Stock Horses are NOT eligible to compete in any ASH events (including sales where eligibility is restricted to Australian Stock Horses) and is NOT eligible to claim prizes or awards for Australian Stock Horses (at any event) if the following applies:

5.2.1 The Registered Owner or Lessee is unfinancial – the horse’s registration is SUSPENDED.

5.2.1.1 The registration is suspended until such time as the Registered Owner/Lessee is a Financial Member of the Society, or the horse is transferred to a Financial Membership.

5.2.2 If Society records indicate the current owner as “unknown”, the registration is SUSPENDED until the transfer of ownership is completed to a Financial Member of the Society.

5.2.3 Where ownership of a Registered Australian Stock Horse has changed and transfer to the new owner is not finalised within 60 days of the horse changing ownership.

5.2.4 Horses Australian Stock Horse Registered as Breeding Purposes Only.

5.2.5 Foal Recorded Australian Stock Horses.

5.2.6 The registration has been SUSPENDED or DEREGISTERED by the Board.

5.2.7 A horse recorded on Society records as deceased.

6 REGISTRATION OF HORSES

6.1 Submitting an Application

6.1.1 The current owner of the horse must complete an Application for Registration and submit the form to the Society together with the prescribed fee. A horse is not considered registered until the fees have been paid, a number allocated and the horse’s Certificate issued.

6.1.2 Unless an exemption applies (as defined in rule 3), an ASH Breeding Certificate (original, duplicate or copy) must be completed and attached to the Application for Registration, irrespective of whether the sire is a registered horse.

6.1.3 The service and foaling dates indicated on the ASH Breeding Certificate (as required) and the Application for Registration must be in accordance with an eleven month gestation period. The service and foaling dates must correspond with foaling dates for other registered progeny out of the same mare.

6.1.3.1 The average gestation period is considered to be 340 days or 11 months and gestation periods between 320 and 370 days are considered fairly normal.

6.1.3.2 Any foal born less than 300 days from the first service, or greater than 390 days from the last service, will require the resulting progeny to be DNA Tested to verify the accuracy of parentage.



6.1.4 To have a horse registered with the Society, the current owner of the horse must be a financial member of the Society at time of application, as well as when the registration is completed.

6.1.5 For the prescribed registration fee for foals under 1 year to apply, the Applications for Registration must be received by Head Office, as follows:

6.1.5.1 By 15th September for foals born in the Southern Hemisphere, or if under three months of age on the due date, an extension until 31st December of the same year will apply.

6.1.5.2 By 15th February for foals born in the Northern Hemisphere, or if under three months of age on the due date, an extension until 31st May of the same year will apply.

6.1.6 The prescribed fee for registration for progeny 1 year and over is calculated on the horse’s birthday, as follows:

6.1.6.1 1st August for progeny residing in the Southern Hemisphere.

6.1.6.2 1st January for progeny residing in the Northern Hemisphere.

6.1.7 The application must be fully completed as indicated and include the following information in relation to the horse: name, sex, colour, foaling date, parentage, markings and brands, owner’s details and the like.

6.1.8 Any Member submitting an application that is incomplete or incorrect, and the Society contacts the member for additional information or documentation, will be charged an administration fee. It is the responsibility of the member seeking registration to ensure that all requirements for registration are submitted to the Society.

6.1.9 Owners of eligible newborn foals are advised to submit the Application for Registration after the foal coat has shed (Society recommend a minimum of 4 months of age) to reduce the chance of colour amendments being necessary in the future.

6.1.10 The Society will register the horse’s name in accordance with the Prefix and Naming of Horses Regulations. If the names submitted are not available, the application will be returned to the owner to submit a further list of names.

6.1.11 If the dam is ASH registered, the progeny must be registered under the membership that owned or leased the dam at time of foaling. If the Registered Owner of the dam is unfinancial and the unregistered progeny is sold to a financial member, an Application for Registration will be accepted providing a Transfer Application is completed by the Registered Owner of the dam and submitted with the Application for Registration for the resulting progeny. In relation to foals under 365 days old and embryos, the following applies:

6.1.11.1 If a member has purchased a Registered ASH mare with an unregistered foal at foot, the foal can be registered under the new owner’s membership. The transfer for the dam must be finalised and indicate the date the dam changed hands as being within 365 days of the foal’s birth. No transfer will be required for the foal.

6.1.11.2 If an unregistered foal under 365 days old is sold without the dam, the owner of the dam at time of foaling must complete and sign the Breeder’s Declaration (or Transfer Application) on the Application for Registration and registration and transfer fees will apply.

6.1.11.3 In the case of an embryo, the resulting foal must be registered under the membership that owned the donor mare, except when the embryo is sold prior to foaling.

6.1.11.4 If the embryo is sold, the purchaser of the embryo may register the resulting foal under their membership providing an Embryo Transfer Sale Notification form has been completed and attached to the Application for Registration for the resulting foal. The prescribed fee for transfer of an embryo will apply.

6.1.12 If the dam is the ASH parent and is owned by multiple members as a result of a syndicate transfer (at time of foaling), the progeny may be registered under any one financial member of the syndicate. It is the responsibility of the syndicate to select which member is authorised to register the progeny. The Society will not be involved in any disputes over ownership of progeny; it is for the members of the syndicate to resolve.



6.1.13 It is recommended (not compulsory) that photographs of the horse being registered be attached to the Application for Registration for all types of registrations.

6.1.14 The member submitting the application must ensure that the horse has been clearly branded in accordance with the Society’s branding requirements under the Identification of Horses Regulations. Any application which does not indicate brands, or which indicates that the horse has not been branded in accordance with the regulations, will be considered incorrect. The Society shall have the right to request that a photograph of the horse’s brands be submitted.

6.1.15 The application must accurately disclose all white markings and identifying markings on the horse, in accordance with the Society’s Identification of Horses Regulations. The Society shall have the right to request that a photograph of the horse’s markings be submitted.

6.1.16 All progeny resulting from Artificial Insemination must be DNA Tested and Sire Verified in accordance with the Regulations – sire must have a DNA profile. All progeny resulting from an Embryo Transfer must be DNA Tested and Parentage Verified – sire and dam must have a DNA profile. DNA testing for progeny resulting from Natural Service is optional.

6.1.17 Cryptorchids (rigs) or any horse showing a visible deformity of the genitalia are not acceptable by the Society. In the absolute discretion of the Board, any Registered ASH presenting as a cryptorchid, or any Registered ASH showing a visible deformity of the genitalia may be deregistered by the Society. In relation to cryptorchids, the following applies:

6.1.17.1 Any stallion or colt showing signs of being a cryptorchid (or rig) must not be used in any breeding program as Cryptorchidism is most-likely genetic. Horses with the defect are often more aggressive than geldings due to testosterone production and often act in a stallion-like manner, they are more difficult to castrate and the veterinary costs are generally more expensive, they have a lower fertility or may be sterile, they have an increased risk of testicular tumours and the like.

6.1.17.2 If both testicles have not descended into the scrotum by 2 years of age, consult your local veterinarian for advice.

6.1.17.3 If both testicles have not descended into the scrotum by 3 years of age, the colt must be gelded and both testicles removed - descended and/or retained. The registration of the horse must be updated to indicate gelding.

6.1.18 Any horses potentially carrying a genetic inherited anomaly, must be DNA tested as negative (or a non carrier of the gene) before the horse is registered with the Society. In the absolute discretion of the Board, any Registered ASH proven to be carrying a genetic inherited anomaly may be deregistered. Refer rule 13 – Genetic Disorders.

6.1.19 All horses that are descendants of the Quarter Horse, “Impressive” and could be carriers of the HYPP (Hyperkalemic Periodic Paralysis) gene, must be DNA tested as Negative (N/N) for HYPP before they are registered with the Society. In the absolute discretion of the Board, any Registered ASH testing positive to the gene mutation HYPP (Homozygous – H/H) or (Heterozygous – N/H) may be deregistered by the Society.

6.1.20 All horses that are descendants of the American Quarter Horse Sire, “Poco Bueno” and could be carriers of Herda (Hereditary Equine Regional Dermal Asthenia), must be DNA tested as Negative (N/N) for Herda before they are registered with the Society. In the absolute discretion of the Board, any Registered ASH testing positive to the Herda as a carrier (N/Hr) or afflicted (Hr/Hr) may be deregistered by the Society.

6.1.21 In the event that a stallion or mare owner or semen is aware that a mare may have been mated with more than one stallion or colt in the same breeding season, the resulting progeny (prior to registration) must be DNA tested and sire verified before the progeny is eligible for registration. It is the responsibility of the stallion (or semen) owner to advise the mare owner of such situations and/or concerns. It is the responsibility of the mare owner to advise the Society when lodging the application for registration of the resulting progeny.

6.1.22 Registration applications will be processed by the Society in date received order, unless a priority fee has been paid.

6.1.23 Any requests for amendments or additions to breeding records must be submitted to the Board of Directors for consideration, with sufficient evidence, for approval or otherwise. The applicant will also be responsible for payment of the prescribed appeal fee (non-



refundable) in advance, along with any additional expenses incurred by the Society in reviewing the case.

6.1.24 The Society retains the right to accept or reject any Application for Registration for any eligible horse without assigning a reason.

6.1.25 An applicant may withdraw an Application for Registration at any time prior to determination of that application. If the application is withdrawn prior to processing of that application, the registration fee, less an administration fee will be refunded. If the application has been processed, the registration fee will not be refunded.

6.1.26 Subject to the following, an Application for Registration will be determined in accordance with the rules and eligibility criteria as at the date the application is submitted to the Society. In the event that the application has not be determined within three months of the date of its submission to the Society (over than by reason of delay on the Society’s part) the application will be determined in accordance with the rules and eligibility criteria as at the date of determination.

6.1.27 If a registration fee is not paid in full within three months of the date on which the Application for Registration is submitted to the Society, the applicant will be liable for the fee applicable as at the date of determination of that application, calculated having regard to the age of the horse at that time, its registration status and other relevant factors as at that date.

6.1.28 Any Application for Registration not finalised within twelve months of lodgement will be cancelled and no refund will apply. It is the responsibility of the member seeking registration to ensure that all requirements for registration have been submitted to the Society.

6.1.29 When a registration is initially processed, the current owner must advise the Society within 30 days of any errors with the identification of the horse, or anomalies that are inconsistent with the Application for Registration, for amendment at no charge.

6.2 Registration Status, Eligibility and Procedures

6.2.1 STUD BOOK - Non Foal Recorded

6.2.1.1 Progeny resulting from a Stud Book Australian Stock Horse mated to a Stud Book or Second Cross Australian Stock Horse is eligible for Stud Book Registration.

6.2.1.2 The sire must be Sire Registered for the resulting progeny to be eligible for Stud Book registration. If the service date is after 1st August 2004, the sire must be DNA Recorded.

6.2.1.3 Horses eligible for registration may be registered at any age.

6.2.1.4 Mares, fillies, stallions, colts and geldings are eligible under this rule.

6.2.1.5 If the owner of the sire was unfinancial when the mare was served, a penalty fee will be charged on the registration fee for the resulting foal.

6.2.1.6 Subject to the Society’s Regulations, the breeding options for Stud Book horses and the registration opportunities for resulting progeny are as follows:

Mated to: Resulting Progeny: Stud Book Stud Book Second Cross Stud Book First Cross Second Cross Unregistered First Cross (mare or gelding only),

unless Special Merit applies

6.2.2 FOAL RECORDING - was discontinued 1st August 2015

6.2.2.1 The number allocated to foal recorded horses is prefixed by “F” or “FX” - depending on the regulations at the time of acceptance.

6.2.2.2 Foal Recorded horses are NOT ELIGIBLE to be shown in Australian Stock Horse events or sold at Approved ASH Sales. (Registration – refer to Regulations 2.3.3).

6.2.3 STUD BOOK - Previously Foal Recorded

6.2.3.1 Under this rule, Previously Foal Recorded horses are eligible for Stud Book registration.



6.2.3.2 Horses eligible for registration must be registered before 3 yrs of age to obtain any discount on registration fees. After attaining 3 years, the full prescribed fee for Stud Book registration will apply.

6.2.3.3 The horse may only be registered under the current owner's membership.

6.2.3.4 The ASH Breeding Certificate (or proof of service) is not required, as it was supplied at time of Foal Recording.

6.2.4 BREEDING PURPOSES ONLY - Australian Stud Book (Thoroughbred)

6.2.4.1 Eligibility as Breeding Purposes Only is limited to horses registered as an Australian Stud Book - Thoroughbreds. Race eligible horses, registered in the Non Thoroughbred Register, are not eligible under this rule, being horses identified with the ASB as - ntb after horse name.

6.2.4.2 Australian Stud Book -Thoroughbred horses will only be accepted as Breeding Purposes Only – Second Cross, the registration number will be identified as “B2-” and the registration status for breeding purposes is equivalent to Second Cross.

6.2.4.3 Horses accepted for Breeding Purposes Only are NOT ELIGIBLE to be shown in any events restricted to Australian Stock Horses.

6.2.4.4 Only stallions, colts, mares and fillies are eligible for inspection for registration under this rule and must be a minimum of two years old to be inspected.

6.2.4.5 Horses under this rule must pass inspection by a Society Inspector prior to registration. (Refer Regulations - Inspection).

6.2.4.6 An ASH Breeding Certificate is not required, as breeding and eligibility will be verified on the Australian Stud Book Official Website - www.studbook.org.au.

6.2.4.7 Horses accepted for Breeding Purposes Only registration (“B2-”) must always be advertised as Breeding Purposes Only and Second Cross status, if at any time sold or used at stud.

6.2.4.8 Subject to the Society’s Regulations, the breeding options for Breeding Purposes Only - Second Cross horses (“B2-”) and registration opportunities for resulting progeny are as follows:

Mated to: Resulting Progeny: Stud Book Stud Book Second Cross Second Cross First Cross First Cross (mare or gelding only) Unregistered Not Eligible

6.2.4.9 Subject to the Society’s Regulations, the breeding options for horses previously accepted as Breeding Purposes Only - Stud Book horses (identified as “BP-”, discontinued in 2008) and the registration opportunities for resulting progeny are as follows:



6.2.5 FIRST CROSS

6.2.5.1 Progeny resulting from a Stud Book Australian Stock Horse mated to an unregistered horse or a horse registered with another breed may be eligible for First Cross Registration.

6.2.5.2 Progeny resulting from a Second Cross Australian Stock Horse mated to a First Cross Australian Stock Horse may be eligible for First Cross Registration.

6.2.5.3 Progeny resulting from a First Cross Australian Stock Horse mated to a First Cross Australian Stock Horse may be eligible for First Cross Registration.

6.2.5.4 Only mares, fillies and geldings are eligible for inspection and registration as First Cross. Stallions and colts are not eligible under this rule.



6.2.5.5 In the case of the sire being the ASH registered parent, he must be Sire Registered and DNA Recorded for the resulting progeny to be considered for First Cross registration.

6.2.5.6 In the case of the dam being the ASH registered parent, a Breeder’s Declaration must be signed by the Registered Owner of the dam at the time of foaling to verifying breeding details.

6.2.5.7 Horses eligible for First Cross registration may be registered at any age providing they have passed inspection by a Society Inspector prior to registration.

6.2.5.8 All horses accepted for First Cross registration will have full competition rights.

6.2.5.9 First Cross horses are not eligible for Foal Recording.

6.2.5.10 Subject to the Society’s Regulations, the breeding options for First Cross horses (identified as “C1-”) and the registration opportunities for resulting progeny are as follows:

Mated to: Resulting Progeny: Stud Book Second Cross Second Cross First Cross (mare or gelding only) First Cross First Cross (mare or gelding only) Unregistered Not Eligible

6.2.6 SECOND CROSS

6.2.6.1 Progeny resulting from a Stud Book or Second Cross Australian Stock Horse mated to a Second Cross Australian Stock Horse are eligible for Second Cross Registration.

6.2.6.2 The sire must be Sire Registered for the resulting progeny to be eligible for Second Cross registration. If the service date is after 1st August 2004, the sire must also be DNA Recorded.

6.2.6.3 Horses eligible for registration may be registered at any age.


6.2.6.5 All horses accepted for Second Cross registration will have full competition rights.

6.2.6.6 Second Cross horses are not eligible for Foal Recording.

6.2.6.7 If the owner of the sire was unfinancial when the mare was served, a penalty fee will be charged on the registration fee for the resulting foal.

6.2.6.8 Subject to the Society’s Regulations (including Sire Registration), the breeding options for Second Cross horses and the registration opportunities for resulting progeny are as follows:

Mated to: Resulting Progeny: Stud Book Stud Book Second Cross Second Cross First Cross First Cross Unregistered Not Eligible

6.2.7 SPECIAL MERIT

6.2.7.1 Horses eligible for Special Merit registration must have Registered Australian Stock Horses with Stud Book status on both sides of the horse’s pedigree within two generations of the horse that is being registered. The Australian Stock Horse breeding must appear at least twice on one side of the pedigree and once on the other side of the pedigree.

6.2.7.2 Horses accepted under the Special Merit regulations will be accepted as Second Cross and the registration number will be identified as “C2-”.

6.2.7.3 All horses accepted for registration under the Special Merit category, will have full competition rights.




6.2.7.5 Horses eligible for Special Merit registration may be registered at any age and must pass inspection by a Society Inspector prior to registration. (Refer Regulations - Inspection).

6.2.7.6 Special Merit horses are not eligible for Foal Recording.

6.2.7.7 Horses under the Special Merit regulations as Second Cross (“C2-”) must always be advertised as Second Cross, if at any time sold or used at stud.

6.2.7.8 Subject to the Society’s Regulations, the breeding options for Second Cross horses (“C2-”) and registration opportunities for resulting progeny are as follows:

Mated to: Resulting Progeny: Stud Book Stud Book Second Cross Second Cross First Cross First Cross (mare or gelding only) Unregistered Not Eligible

6.2.7.9 Subject to the Society’s Regulations, the breeding options for horses previously accepted as Special Merit - Stud Book horses (identified as “SM-”, discontinued in 2008) and the registration opportunities for resulting progeny are as follows:



6.2.8 EXCEPTIONAL CIRCUMSTANCES

6.2.8.1 A horse accepted for registration under the Exceptional Circumstances shall have been invited by the Board to do so because in the opinion of the Board, the horse has superior Australian Stock Horse attributes (such as type, conformation and temperament) and shall have achieved a superior performance record. The Board may restrict privileges attached to registration.

6.2.8.2 When accepting a horse under Exceptional Circumstances (any sex), the Board in its absolute discretion will determine the Registration status as follows:

6.2.8.2.1 Exceptional Horse – High Achiever: the registration status for Breeding Purposes is equivalent to STUD BOOK.

6.2.8.2.2 Exceptional Horse – Superior Achiever: the registration status for Breeding Purposes is equivalent to SECOND CROSS

6.2.8.2.3 Exceptional Horse – Merit: the registration status for Breeding Purposes is equivalent to FIRST CROSS.

6.2.8.3 Horses accepted and registered as an Exceptional Horse will be eligible for ASH events and prizes; providing the Registered Owner is a Financial Member of the Society.

6.2.8.4 Any individual Director may recommend a horse deemed worthy of the Board’s consideration by submitting a letter of recommendation to the Board, together with a resume, photographs and video footage of the horse. The resume must include the horse’s name, age, sex, brands and markings, three generations of breeding and outlining the reasons for the horse to be considered, including performance records.

6.2.8.4.1 The letter of recommendation and resume must be lodged with the Society, a minimum of 30 days prior to a Board Meeting. Failure to provide information will waive the right for consideration of such facts.

6.2.8.5 Horses considered under this rule, may consist of either a new registration or an amendment to an existing registration.

6.2.8.6 The criteria for the Board to invite Exceptional Circumstance horses are as follows: The Board will assess the horse’s performance, breeding, Australian Stock Horse type, ASH type and conformation and temperament. The chance



of invitation would be significantly reduced if the horse does not adequately meet the requirements.

6.2.8.7 PERFORMANCE – is limited to the horse being considered for registration, performances for ancestors or progeny will not be considered. All performances must be ridden (not led) and attained in Australia, in classes open to any breed of horse. Team success are not considered, individual prizes must be achieved. The required standard of performance is outlined under Breeding.

6.2.8.8 BREEDING:

6.2.8.8.1 Heritage Australian Stock Horse bloodlines: The Board must be satisfied that the horse is dominated by Heritage ASH bloodlines and registration of the horse would significantly benefit the Society. Performances must be consistent with wins and places at local level or higher.

6.2.8.8.2 Heritage Australian Stock Horse crossed with other breeds: The Board must be satisfied that the horse has adequate Heritage Stock Horse lineage, sufficient for consideration. The chance of acceptance would be reduced if the horse has limited Heritage Australian Stock Horse bloodlines. Performances MUST be exceptional, at the highest benchmark (State or National level), with the horse consistently winning major events.

6.2.8.8.3 Bloodlines dominated by another breed: The chance of acceptance would be unlikely, regardless of performance achievements.

6.2.8.9 ASH TYPE and CONFORMATION – the horse must be of Australian Stock Horse type and not exhibit attributes defined by other breeds. Conformation must be accordance with the Society’s Conformation and Movement Standards as published in The Australian Stock Horse Society Limited - Events Handbook.

6.2.8.10 TEMPERAMENT – Quiet and intelligent.

6.2.8.11 The Board after considering the application will determine eligibility. The acceptance or non-acceptance of an Application for Registration under this regulation shall be a matter for the Board in its absolute discretion, subject to the requirements of this rule.

6.2.8.12 In cases where the Board agree to invite a horse, the Board will determine the applicable registration status as Exceptional Horse – High Achiever (EH), Exceptional Horse - Superior Achiever (E2) or Exceptional Horse – Merit Achiever (E1). The registration status will be reliant on the Board’s determination of the standard in which the horse meets the requirements.

6.2.8.13 The owner of any horse considered for registration under this rule 6.2.8 shall pay the prescribed appeal fee (non-refundable) in advance. The owner shall also be responsible for payment of any additional expenses incurred by the Society in reviewing the case.

6.2.8.14 The Board may require DNA testing of the horse to confirm parentage before final acceptance of the horse for registration.

6.2.9 REGISTRATION FOR ELIGIBLE HORSES – APPROVED BY BOARD

6.2.9.1 The Board reserves the right to accept any Application for Registration, that does not satisfy all requirements as specified in the regulations, subject to the requirements of this rule. The acceptance or non-acceptance of an Application for Registration shall be a matter for the Board in its absolute discretion.

6.2.9.2 The pedigree of the horse must qualify the horse as eligible for First Cross, Second Cross, Breeding Purposes or Stud Book registration. Under no circumstances, should the identity or pedigree of the horse be disputed.

6.2.9.3 Any member may apply for consideration of extra-ordinary circumstances whereby procedural requirements for registration are unable to be satisfied. These circumstances must be fully disclosed for the Board’s consideration and the Society reserves the right to investigate such claims.



6.2.9.4 A member seeking the exercise by the Board of its discretion under this rule must make written application to the Board outlining the circumstances surrounding the inability to satisfy all requirements and shall pay the prescribed appeal fee (non-refundable) in advance. The applicant will also be responsible for payment of any additional expenses incurred by the Society in reviewing the case.

6.2.9.5 The member making application under this rule is responsible for providing sufficient evidence to support their application. Failure to present documentation for the Society’s consideration will waive the right for consideration of such facts.

6.2.9.6 The Board and/or Society may, should it deem fit, make enquiries of relevant parties and request the provision of any statement in writing or other pertinent material to assist with its consideration of the matter.

6.2.9.7 In the event that the Board is satisfied, after considering such circumstances:

6.2.9.7.1 That the applicant, through no fault on the part of the applicant or failure by the applicant to protect its own interests, has not been able to satisfy the requirements; or

6.2.9.7.2 That other parties are acting in a manifestly unreasonable or capricious way in withholding completion of necessary documents;

6.2.9.7.3 then the Board may in its discretion accept an Application for Registration, without lodgement of specified documents.

6.2.9.8 The Board will determine the applicable registration status before accepting a horse for registration as First Cross, Second Cross, Breeding Purposes or Stud Book.

6.2.9.9 Should the Board determine that a member has withheld documents required for registration of eligible progeny for a manifestly unreasonable or capricious reason; then member may be bought before the Disciplinary Committee and/or fined by the Board.

6.2.9.10 The Society reserves the right to deregister a horse accepted under this rule if the application is found to be false in any way. Any member found to be making a false claim or a claim that could be considered to be malicious could be referred to the Disciplinary Committee.

7 UPGRADING REGISTRATION

7.1 Registered Owners of First and Second Cross horses may apply for a horse to be upgraded as follows:

7.2 Breeding Upgrade - the criteria are as follows:

7.2.1 In the event that a First or Second Cross horse has sufficient Australian Stock Horse breeding to be eligible for registration under a higher status, provided the horse meets the breeding requirements for the status, the horse may be upgraded as follows:

7.2.1.1 A letter requesting a Breeding Upgrade must be submitted to the Society together with the horse’s Original Certificate of Registration and the prescribed fee.

7.2.2 The registration status for Breeding Purposes Only horses (including competition status) cannot be changed.

8 PREFIX REGISTRATION

8.1 It is recommended that members breeding a number of horses on a yearly basis register a Prefix for the following reasons:

8.1.1 Creates an individual identity for the member and their horses as an Australian Stock Horse stud.

8.1.2 It is a perfect way of recognising the stud and horses bred for years to come.

8.1.3 It provides a convenient and simple way to name horses.



8.1.4 The performance of horses bred by the stud and overall success of the stud are easily recognised.

8.1.5 At sales, horses bred or appearing in pedigrees are easily identified as being from the stud.

8.1.6 It is a way of promoting the stud and all it has to offer, under one identity.

8.2 A Prefix is the initial part of a horse’s name. From 1st April 2006, members may register a Prefix for standard naming of horses, or use a different name (including Prefix) for each horse registered.

8.3 The Board may reject a prefix without providing a reason or explanation. Any prefix approved in error, inconsistent with the regulations at time of registration must be amended. No fees will apply.

8.4 Prefixes of an offensive nature will not be considered.

8.5 The member must complete a Prefix Application and submit the application to the Society together with the prescribed fee.

8.6 From 1st April 2002, a Prefix must be of one word only.

8.7 Initials are not acceptable as a prefix, unless stated otherwise below:

8.7.1 Initials are allowed for members with initials registered as a trademark, government departments and/or agricultural colleges.

8.8 Prefixes that sound phonetically similar will not be permitted.

8.9 Once a prefix is registered, a singular or plural form of the prefix becomes unavailable.

8.10 For a prefix to be eligible for registration and an individual identity to be created, the requested prefix must not have been used more than ten times.

8.11 The registered owner of the prefix may notify the Society, in writing, that the prefix may be allocated to a particular horse where a registered owner of the prefix has been involved with the breeding or ownership of the horse in question.

8.12 The registered owner of the prefix may notify the Society, in writing, that a family member, business partner or devoted friend is permitted to dual register the prefix for the purpose of registering horses under their membership. To dual register a prefix, the following is required:

8.12.1 The nominee of the membership must provide written authorisation for another member to dual register a prefix for his/her use.

8.12.2 If giving another member the authority to dual register the prefix, the original member also gives the right for members with dual registration status to authorise other members to use the prefix in accordance with the regulations as an owner of the prefix.

8.12.3 The fee for dual registration of a prefix to another membership is as follows:

8.12.3.1 Immediate family members – no fee is applicable. The written authorisation for dual registration of the prefix must include that the members concerned are immediate family members.

8.12.3.2 Outside the immediate family – the prescribed fee for prefix registration must be paid. It is an agreement between the parties concerned as to who pays the fee.

8.13 A prefix is suspended when the registered owner is unfinancial. A suspended prefix is unable to be used when naming any horse.

8.14 A prefix will be deregistered if the owner of the prefix has been unfinancial for fifteen consecutive years.

8.15 A prefix, which has been used in the naming of 40 horses or comes before an Impact or Foundation Stallion or Mare, will be deemed a significant prefix. A significant prefix cannot be deregistered or reallocated to any other member, except under prefix regulations 7.11 and 7.12.

8.16 In the event that one or more registered prefixes are deemed to be conflicting, the Board will review the applications and may deregister a prefix if deem conflicting. In such circumstances, priority will be given to the earlier-registered prefix.

9 NAMING OF HORSES

9.1 The Board may reject the name of a horse without providing a reason or explanation. Names of an offensive nature will not be considered.



9.2 A Prefix is the initial part of a horse’s name. From 1st April 2006, members may register a Prefix for standard naming of horses, or use a different name (including Prefix) for each horse registered.

9.3 A horse’s name, including the Prefix, will be no longer than thirty spaces, allowing a space for every letter and a space between words.

9.4 A horse will not be accepted for registration or foal recording unless it has been allocated a name.

9.5 A horse’s name will not be accepted if it has already been registered with the Society.

9.6 A horse’s name will not be accepted if it contains any punctuation marks or any other symbol.

9.7 Names that sound phonetically similar will not be permitted.

9.8 A horse’s name will not be accepted if the prefix is an initial; eg. B J Lady. However, the names Bee Jay Lady or Lady BJ are acceptable.

9.9 A horse’s name will not be accepted if the name contains numerals. However, Roman numerals, as a suffix, are acceptable; eg Bee Jay Lady II.

9.10 A horse’s name will not be accepted if another member of the Society has already registered the prefix – singular or plural.

9.11 From 1st April 2006, when using a registered prefix to name a horse, the prefix must be used “as registered” and not changed in any way.

9.12 From 1st April 2006, a member is unable to use a standard word when naming horses unless registered as a prefix.

9.13 A horse’s name, once registered or foal recorded, cannot be changed or altered in any way whatsoever, unless the following exceptions apply:

9.13.1 In exceptional circumstances, where the Owner and Board of Directors agree that a horse’s name is offensive in nature within the country the horse resides, the horse’s name may be approved for change. For the name change to be accepted the member who registered the horse (if financial) must agree to the change (in writing) and the owner must declare that the horse has not been used for breeding purposes. The member seeking the exercise by the Board of its discretion under this rule must make written application to the Board outlining the offensive nature and shall pay the prescribed appeal fee (non-refundable) in advance. The applicant will also be responsible for payment of any additional expenses incurred by the Society in reviewing the case.

9.13.2 Applicants be allowed an opportunity to change their minds and amend a horse’s name within 30 days of registration, providing the horse has not been shown or sold as a Registered Australian Stock Horse. An amendment fee will apply.

9.13.3 Any horse name approved in error, inconsistent with the regulations at time of registration must be amended. No fees will apply.

9.14 To obtain Australian Stock Horse registration naming rights for an unregistered horse, the breeder or current owner must ensure that the Application for Registration is submitted and finalised whilst having ownership of the horse and prior to the horse being offered for sale. Once the unregistered horse has been sold, the vendor surrenders the naming rights of the horse to the new owner.

10 SIRE REGISTRATION

10.1 All Registered ASH stallions being used for breeding from 1st August 2004 must be Sire Registered and DNA Recorded. All fees must have been paid and completion of the DNA Profile recorded with the Society.

10.2 From 1st August 2004, Sire Registration of an ASH stallion, not DNA Recorded, is SUSPENDED until the stallion has been DNA Recorded.

11 DNA SAMPLE COLLECTION

11.1 The DNA testing fee must be paid to the Society, before a DNA kit will be issued by the Society and prior to the DNA sample being collected.

11.2 DNA Testing by the Society is available as follows:

11.2.1 Registered Australian Stock Horses, or



11.2.2 Horses eligible for ASH registration and an Application for Registration has been submitted to the Society, or

11.2.3 Collecting and processing a DNA sample for an unregistered horse will be limited to cases where DNA of the unregistered horse is pertinent to an Application for Registration for an eligible horse. An Application for Registration for the eligible horse must be submitted, with payment for all applicable fees, in addition to DNA and an administration fee for any unregistered horse. The Society reserves the right to accept or reject such applications.

11.3 The Registered Owner (or authorised agent) with a witness may collect the sample. The witness must be an adult person, 18 years or over. A Veterinarian is not required to collect the DNA sample.

11.4 STEP 1 – The owner and witness to check that the horse’s Certificate of Registration (or copy of Application for Registration) matches exactly the horse presented for DNA collection.

11.5 STEP 2 – Collection of a hair samples as follows:

11.5.1 Approximately 50 hairs are to be pulled from the horse’s mane or tail by wrapping the hair around a finger or a clean mane comb.

11.5.2 The hair should be grasped close to the horse’s body to ensure that at least 5 cm of hair with roots is obtained. If the hair is pulled evenly and directly away from the horse’s body, it should come out by the roots rather than breaking off.

11.5.3 THE HAIR ROOTS ARE NOT TO BE TOUCHED. The ends should be examined closely to ensure the hair roots are present. A magnifying glass should be used if necessary. Approximately 50 hairs are required and at least half of the sample should have roots.

11.5.4 Place the hairs on the DNA – Hair Sample Card as indicated. Place the horse identification label vertically over the shafts of hair to hold them in place - do not cover the hair follicles and avoid damaging the root hair follicles.

11.5.5 It is imperative that the DNA – Hair Sample Card with hair sample attached is sealed immediately into the resealable bag, without coming into contact with any other surface. Use only one card/sample per resealable bag.

11.5.6 Place the plastic bag containing the sample into the envelope addressed to: Australian Equine Genetics Research Centre and seal the envelope. DO NOT leave the envelope in direct sunlight, or subject to heat.

11.6 STEP 3 – The DNA – Identification Card must be completed, illustrating the brands and white markings of the horse which the sample was taken (shaded in clearly and accurately). Any indentations, scars or hair whorls should be completed accordingly. This description must match exactly the horse’s Certificate of Registration.

11.6.1 The Registered Owner of the horse and the witness must both sign the declaration contained on the DNA - Identification Card.

11.6.2 The DNA - Identification card and the horse’s Certificate of Registration must be placed in the envelope addressed to The Australian Stock Horse Society Limited and seal the envelope.

11.7 STEP 4 – Ensure that both envelopes are posted immediately. A DNA sample will be considered null and void if the DNA – Identification Card has not been correctly completed and another DNA sample will be required, in addition to payment of a second DNA kit.

11.8 Semen may be submitted in lieu of submitting a hair sample, under exceptional circumstances. Circumstances relating to this request must be initially authorised by the Society, so approval can be endorsed and instructions can be provided.

12 DNA PROFILES AND SCREENING TESTS

12.1 DNA profiles will be accepted if a DNA sample is correctly submitted as required under these regulations, or the horse has been DNA Tested by another breed where an agreement to share DNA data exists through the Society’s Official DNA Testing Laboratory.

12.1.1 In the event that the horse has been DNA profiled with another Breed Society, provided the DNA profile is held by the Society’s Official DNA Testing Laboratory, the following may be submitted in lieu of submitting another DNA sample:

12.1.1.1 Copy of the horse’s registration papers with other breed.

12.1.1.2 Copy of documentation indicating the DNA number.



12.1.1.3 The horse’s Original Certificate of Registration.

12.1.1.4 Payment of the prescribed fee for Another Breed DNA Recording.

12.2 DNA Tests are "exclusion" tests that with nearly absolute certainty prove that an individual is not the offspring of a specified sire or dam by excluding a falsely attributed foal as being the offspring of its putative parents after typing it and its putative parents.

12.3 Definitions in relation to DNA Recording and processing of DNA samples for horses are as follows:

12.3.1 DNA Testing – A process to identify one horse’s individual DNA and compares the DNA data with parents to enable the horse in question to be Parentage Verified, Sire Verified or Dam Verified.

12.3.1.1 From 1st August 2013, all DNA samples submitted for horses (any age) will be DNA Tested (sire and/or dam) if the Society has access to a DNA profile for the sire and/or dam of the horse at the time of testing.

12.3.2 DNA Profile – A process to identify one horse’s individual DNA, so that future progeny can be DNA Tested. Parentage details in these circumstances are not compared through DNA testing and will be based on the information provided on or with the Application for Registration. The horse’s registration will be updated to indicate “Not Parentage Verified”.

12.3.3 Parentage Verification – Is a process that tests whether a given foal cannot be excluded (and therefore qualifies) as the offspring of its sire and dam by applying laws of inheritance to the genetic constitution of the animals concerned – foal, sire and dam. The horse’s registration will be updated to indicate “Parentage Verified”.

12.3.4 Sire Verification – Also known as Paternal Verification, is a process that tests whether a given foal cannot be excluded (and therefore qualifies) as the offspring of its sire by applying laws of inheritance to the genetic constitution of the animals concerned – foal and sire. The horse’s registration will be updated to indicate “Sire Verified Only”.

12.3.5 Dam Verification – Also known as Maternal Verification, is a process that tests whether a given foal cannot be excluded (and therefore qualifies) as the offspring of its dam by applying laws of inheritance to the genetic constitution of the animals concerned – foal and dam. The horse’s registration will be updated to indicate “Dam Verified Only”.

13 GENETIC DISORDERS

13.1 Screen Tests & Results

13.1.1 The Society in its sole discretion may test any horse at any time for Genetic Disorders and/or Parent Verification.

13.1.2 The standard test is a 6 panel Genetic Screening test for the following disorders:

13.1.2.1 OLWS - Overo Lethal White Syndrome is an inherited syndrome of foals born to parents of the overo coat-pattern lineage. Test results as follows:

13.1.2.1.1 Homozygous O/O - Affected horses are totally or almost totally white and die within days.

13.1.2.1.2 Heterozygous N/O – Carrier horses remain healthy and unaffected but are carriers and display patches of white coat colour known as “frame overo”.

13.1.2.1.3 Negative N/N – Normal horses.

13.1.2.2 HERDA - Hereditary Equine Regional Dermal Asthenia is a severe skin blistering and lesions leading to secondary infections and early death. Test results as follows:

13.1.2.2.1 Homozygous Hr/Hr – Affected horses.

13.1.2.2.2 Heterozygous N/Hr - Carrier horses.


13.1.2.3 HYPP - Hyperkalemic Periodic Paralysis Disease is a muscular disease caused by an inherited genetic mutation. HYPP is a dominant disorder. Symptoms include muscle twitching, unpredictable paralysis attacks which can lead to sudden death and respiratory noises. Test results as follows:



13.1.2.3.1 Homozygous H/H – Affected horses are genetically bound to pass the dominant gene to 100% of their progeny when bred and all foals will be HYPP horses.

13.1.2.3.2 Heterozygous N/H – Affected horses are affected with the HYPP genetic disorder and there is a 50% chance this horse will pass a HYPP allele to its offspring.


13.1.2.4 PSSM1 - Polysaccharide Storage Myopathy. Chronic exercise induced muscle breakdown (exertional rhabdomyolysis). Severity modified by other genes and environmental factors. PSSM1 is associated with a mutation in the GYS1 gene. Test results as follows:

13.1.2.4.1 Homozygous P1/P1- Affected horses.

13.1.2.4.2 Heterozygous N/P1 - Affected horses.

13.1.2.4.3 Negative N/N - Normal horses.

13.1.2.5 MH - Malignant Hyperthermia. Disorder of skeletal muscle leading to tying up, elevated body temperature and adverse reactions to anaesthetic. MH has been associated with a mutation in the RyR1 gene. This mutation has also been found to increase the severity of PSSM when both the MH and PSSM1 mutations are present in the same horse. Test results as follows:

13.1.2.5.1 Homozygous MH/MH- Affected horses.

13.1.2.5.2 Heterozygous N/MH - Affected horses.


13.1.2.6 GBED - Glycogen Branching Enzyme Deficiency is a metabolic genetic disease that is fatal in foetal and neonatal stages. GBED has been associated with a mutation in the GBE1 gene. Test results as follows:

13.1.2.6.1 Homozygous GB/GB- Affected horses.

13.1.2.6.2 Heterozygous N/GB - Carrier horses.


13.1.3 Normal horses are not affected and will not pass it on to offspring, unless mated to a carrier or affected horse.

13.1.4 Carrier horses mated to normal horses have a 50% chance of spreading disease as a carrier to its offspring. When two carrier horses are mated, the chance of spreading the disease increases to 50% carrier and 25% affected. If a carrier is mated to an affected horse, the chance of spreading the disease increases to 50% carrier and 50% affected.

13.1.5 Affected horses will pass the disease onto 100% of its offspring.

13.1.6 The Society may accept or act on Genetic Disorder results from other Associations, or organisations with similar objectives to the Society.

13.1.7 Horses descending from other breeds may be tested for additional genetic disorders relevant to the breed ancestry.

13.1.8 Horses recording a positive result for Genetic Disorders as a carrier or affected, with the Society or other association, must be disclosed at sales (private or auction) and all breeding opportunities.

13.1.9 Any horse not tested by the required date will be SUSPENDED and all ASH privileges withdrawn (including breeding, competition, sales, promotion and awards).

13.2 Sire Registered Stallions – registered prior to 16th March 2018

13.2.1 Sire Registered stallions (alive or semen in storage) must be tested for Genetic Disorders by 1st August 2019. The registration of any stallion not tested by the required date will be SUSPENDED. The registration will be reinstated, after the genetic testing is completed, providing the owner is a financial member.

13.2.2 Progeny born after 1st August 2020 will not be eligible for ASH registration unless the Genetic Disorder testing for the sire has been completed.



13.2.3 Any horse accepted for registration and returning a Positive Test as a carrier or affected will be noted on the horse’s registration and the Online Stud Book. The horse’s ORIGINAL Certificate of Registration must be returned to the Society to record the result.

13.2.4 All female and entire progeny of a horse returning a Positive Test will be required to be tested for Genetic Disorders and parentage verified within three months of notification. The registration of any progeny not tested within 3 months of notification by the Society will be SUSPENDED or application REJECTED.

13.3 Sire Registration – NEW applications from 16th March 2018

13.3.1 All horses being Sire Registered require a 6 panel Genetic Disorder test, as well as Parentage Verification by DNA.

13.3.2 Any application that returns a Positive Test as a carrier or affected for a Genetic Disorder will be REJECTED for Sire registration. Progeny will NOT be eligible for ASH registration.

13.4 Sire Registration – PENDING applications from 16th March 2018

13.4.1 Sire Registration and DNA parentage verification completed prior to 1st August 2018 without Genetic Testing:

13.4.1.1 Genetic Screening test must be completed prior to 1st August 2019, otherwise the Registration will be SUSPENDED. If the horse returns a Positive Test as a carrier or affected with a Genetic Disorder prior to 1st August 2019, the result will be noted on the horse’s registration and the Online Stud Book. The horse’s ORIGINAL Certificate of Registration must be returned to the Society to record the result.

13.4.1.2 Progeny born after 1st August 2020 will not be eligible for ASH registration unless the Genetic Disorder testing for the sire has been completed.

13.4.1.3 All female and entire progeny of a horse returning a Positive Test will be required to be tested for Genetic Disorders and parentage verified within three months of notification. The registration of any progeny not tested within 3 months of notification by the Society will be SUSPENDED or application REJECTED.

13.4.2 Sire Registration and DNA parentage verification NOT completed by 1st August 2018:

13.4.2.1 DNA Parentage Verification and Genetic Screening tests must be completed prior to Sire Registration being accepted. Any horse returning a Positive Test as a carrier or affected will be REJECTED for Sire Registration. Progeny will NOT be eligible for ASH registration.

13.5 Progeny Registrations

13.5.1 All female and entire progeny of a horse returning a Positive Test will be required to be tested for Genetic Disorders and parentage verified.

13.5.2 Progeny born prior to 1st August 2020 13.5.2.1 All female and entire progeny of a horse testing positive to a Genetic Disorder

(carrier or affected), must be tested and the results will be noted on the horse’s registration and the Online Stud Book. The horse’s ORIGINAL Certificate of Registration must be returned to the Society to record the result.

13.5.2.2 Any horse not tested within three months of notification by the Society will be SUSPENDED – registration will be reinstated when Genetic Testing is complete.

13.5.2.3 With regards to deceased or suspended progeny, the next generation of female and entire descendants must be tested for Genetic Disorders.

13.5.3 Progeny born after 1st August 2020

13.5.3.1 All female and entire progeny of horses testing positive to a Genetic Disorder (carrier or affected), must be tested for Genetic Disorders and results must be NEGATIVE to be accepted for registration.

14 DNA ANOMALY PROCEDURES

14.1 Arising during the course of an Application - Registration Pending



14.1.1 In relation to a horse being DNA Tested during the course of an Application for Registration of that horse as an Australian Stock Horse, should an anomaly become obvious during the DNA testing process, the Society will request that a new DNA sample be submitted.

14.1.1.1 A new sample for the horse MUST be submitted within 60 days of a request by the Society. It is the responsibility of the applicant to ensure that DNA samples are provided.

14.1.1.2 If the result of the second test confirms the anomaly, the Application for Registration will not be further processed until further information on the correct pedigree is provided and can be verified by DNA testing.

14.1.1.3 If there is another possible sire and/or dam, the applicant also needs to advise the Society within 60 days (in writing) of the horse’s details. It is the responsibility of the applicant to obtain such information from previous owners and/or the breeder.

14.1.1.4 In relation to the request for a second sample, the following will apply:

14.1.1.4.1 If a second sample is lodged within 60 days, no additional fees will apply.

14.1.1.4.2 If a second sample is not lodged within 60 days, the application will be rejected and any fees paid in respect of the application will not be refunded.

14.1.1.4.3 If an alternate sire and/or dam can be verified by DNA testing, a properly signed and completed ASH Breeding Certificate must be submitted to the Society prior to the registration being accepted. If a properly signed and completed ASH Breeding Certificate is not submitted, the registration will be rejected (subject however to Section 3, rule 3.14 relating to the inability of a person to procure a properly completed and signed ASH Breeding Certificate and the discretion vested in the Board in those circumstances).

14.1.1.4.4 If the DNA testing results remain anomalous (can be excluded) after 90 days, or an alternate sire and/or dam is unable to be verified by DNA testing (parent unknown, deceased, no DNA profile, whereabouts unknown and the like), the application will be rejected and any fees paid in respect of the application will not be refunded.

14.2 Arising in respect of a Registered Australian Stock Horse

14.2.1 In relation to a registered horse being DNA Tested, should an anomaly become obvious during any DNA testing process, the Society will request that new DNA samples be submitted by the owner.

14.2.2 New samples for the horse must be submitted within 60 days of a request by the Society. It is the responsibility of the owner to ensure that DNA samples are provided.

14.2.3 If the result of the second test confirms the anomaly, the horse’s pedigree will be amended to show the anomalous parent as “Unknown” and the registration of the horse will be SUSPENDED until further information on the correct pedigree is provided and can be verified by DNA testing.

14.2.4 If there is another possible sire and/or dam, the owner must advise the Society within 60 days (in writing) of the horse’s details. It is the responsibility of the owner to obtain such information from previous owners and/or the breeder.

14.2.5 In relation to the request for a second sample, the following will apply:

14.2.5.1 If a second sample is lodged within 60 days, no additional fees will apply.

14.2.5.2 If a second sample is not lodged within 60 days, the registration will remain SUSPENDED pending the review of the registration by the Board in accordance with these Rules.

14.2.5.3 If an alternate sire and/or dam can be verified by DNA testing, a properly completed and signed ASH Breeding Certificate must be submitted to the Society prior to the registration being amended to reflect the correct pedigree and reinstated. If a properly completed and signed ASH Breeding Certificate



is not submitted, the registration will remain SUSPENDED unless and until the Board, in the exercise of the discretion conferred upon it by Section 3, rule 3.14, determines otherwise.

14.2.5.4 If the DNA testing results remain anomalous (can be excluded) after 90 days, or an alternate sire and/or dam is unable to be verified by DNA testing (parent unknown, deceased, no DNA profile, whereabouts unknown and the like), the registration will remain SUSPENDED whilst a review by the Board, in accordance with the following Rule, is undertaken.

14.2.6 The Board will review the registration of any horse that has been SUSPENDED due to a DNA anomaly. As part of such review the Board:

14.2.6.1 must hear submissions from the owner in respect of the circumstances surrounding the breeding of the horse;

14.2.6.2 may, should it deem fit, make enquiries of any other relevant party or parties and request the provision of any statement in writing or other pertinent material to assist with its consideration of the matter.

14.2.7 The Board, in its absolute discretion, may consider the following outcomes, or similar action, as appropriate:

14.2.7.1 The Board may require the other parent to be DNA profiled, if not already profiled.

14.2.7.2 The horse may be deregistered.

14.2.7.3 The horse’s suspension may be lifted and the registration status of the horse be downgraded.

14.2.7.4 The horse’s suspension may be lifted and the relevant part of its pedigree be annotated as “Unknown” or in any other manner deemed appropriate by the Board.

14.2.7.5 The Board may SUSPEND any member responsible for submitting false documentation.

14.2.8 The registration status of any progeny of the subject horse that are already registered or foal recorded at the time of any such determination by the Board under the preceding Rule shall not be affected in any way. The Board may however, in its discretion, determine to amend the pedigree of any such progeny by annotation to reflect the anomaly.

14.2.9 Applications for registrations of progeny of the subject horse (not already registered or foal recorded) shall be considered under the then current Rules with the anomalous ancestor being identified as unknown.

15 DISPUTED PARENTAGE

15.1 Should the sire and/or dam of any registered horse be disputed by another member, providing the disputed parent has been DNA recorded and the disputed horse is alive and owned by a financial member, the following will apply:

15.1.1 The claims relating to the dispute must be submitted in writing to the Society with payment of the prescribed appeal fee (non-refundable) in advance. The claimant will also be responsible for payment of any additional expenses incurred by the Society in reviewing the case.

15.1.2 A DNA kit will be issued to the owner of the horse the subject of the disputed parentage. The owner must ensure that a DNA sample (collected in accordance with Section 3, rule 10, relating to the collection of DNA samples) is lodged to the testing laboratory within 60 days.

15.1.3 If the sample is not submitted to the testing laboratory within 60 days, the horse’s registration will be SUSPENDED.

15.1.4 The Society will rely on the DNA analysis to resolve the accuracy of the parentage.

15.1.5 If the DNA report indicates that the parentage qualifies, continuation of registration will be approved and case closed.

15.1.6 If the DNA report indicates an anomaly, the procedure outlined in Section 3, rule 12.2, shall apply.



15.2 Should the sire and/or dam of any registered horse be disputed by another member and the disputed parent is alive, owned by a financial member and has NOT been DNA recorded and the disputed horse is alive and owned by a financial member, the following will apply:

15.2.1 The claims relating to the dispute must be submitted in writing to the Society with payment of a non-refundable DNA Verification fee for the disputed horse and a DNA Recording fee/s for the disputed parent/s.

15.2.2 A DNA kit will be issued to the owners of the dispute horse and parent/s the subject of the dispute. The owners must ensure that a DNA samples (collected in accordance with Section 3, rule 10) are lodged to the testing laboratory within 60 days.

15.2.3 If the samples are not submitted to the testing laboratory within 60 days, the horse’s registration will be SUSPENDED.

15.2.4 The Society will rely on the DNA analysis to resolve the accuracy of the parentage.

15.2.5 If the DNA report indicates that the parentage qualifies, continuation of registration will be approved and case closed.

15.2.6 If the DNA report indicates an anomaly, the procedure outlined in Section 3, rule 12.2, shall apply.

15.3 Should the sire and/or dam of any registered horse be disputed by another member and the disputed horse and/or disputed parent are deceased, owned by a non-member or unfinancial member or whereabouts unknown and they are NOT DNA recorded, the following will apply:

15.3.1 The Society reserves the right to review any such case and special cases will be treated on their merits where written evidence to the Board’s satisfaction by persons who witnessed the mating can be produced. In reviewing such cases, the Board may require that any person with an interest in the case or said to have witnessed the mating must complete a Statutory Declaration setting out the relevant circumstances. The Board is empowered to question other parties involved in the case if deemed necessary.

15.3.2 In such cases, the Board will consider the conduct of the members concerned, including whether they have acted in accordance with the regulations.

15.3.3 If the Board rejects the claim as to disputed parentage the registration of the subject horse will remain as is and case closed.

15.3.4 If the Board accepts the veracity of a disputed parentage claim (in full or in part), the Board may alter, suspend or deregister the registration of the disputed horse.

15.3.5 The Board’s determination under this rule shall be a matter for the Board in its absolute discretion.

15.4 Any member found to be making a false claim or a claim that could be consider to be malicious could be referred to the Disciplinary Committee.

16 CASTRATION

16.1 If a horse is gelded, the owner must notify the Society, in writing within sixty days, advising date.

16.2 The horse’s Certificate must be returned to the Society for alteration.

16.3 Provided the horse’s Certificate has not been defaced, no fee will be charged for the alteration.

16.4 When a member notifies the Society that a horse is, or has been, gelded but the horse has, in fact, not been gelded, the owner must complete a statutory declaration stating the details of the horse and declare that the horse has not yet been gelded. An alteration and a penalty fee will be charged on the amendment.

17 DEATH

17.1 If a horse dies, the owner must notify the Society in writing, by electronic notification or on a current owner’s horse list.

18 REISSUE OF HORSE’S CERTIFICATE

18.1 When the original horse’s Certificate has been lost, destroyed or stolen, the current owner may apply to have the horse’s Certificate reissued.



18.2 The current owner must be a Financial Member of the Society.

18.3 The owner must complete a Statutory Declaration stating the registered name and number of the horse together with an explanation as to why the papers are to be reissued. The declaration must be signed by the owner and witnessed by a Justice of the Peace or Solicitor. A standard declaration is available from the Society.

18.4 The declaration must be submitted to the Society together with the prescribed reissue fee.

19 PRIORITY APPLICATIONS

19.1 Applications for Registration are processed in date order received. Any member requiring an application to be attended to urgently and require an express service, a priority fee will apply.

19.2 A Priority Fee will apply to any member who requires a registration or transfer application to be processed or provided within two working days. For a member to be eligible for this service, the member must lodge the original form to the Society, with payment of all fees (including Priority Fee) by bank cheque, mastercard or visa. A reply facsimile number for the member is required for urgent transmissions. Any applications paid by personal cheque will be held for ten working days.

19.3 For any registration application submitted for a horse requiring inspection, a video inspection must be included. In such cases, the registration application may be held up to five working days for inspection purposes.

19.4 Once the registration or transfer application has been processed by the Society, the processed documentation will be faxed to the member. If the application is incomplete or inaccurate, a fax will be sent to the owner listing the errors. For the Priority Fee to remain valid for incomplete or inaccurate applications, the owner must rectify all errors within five working days. It is the responsibility of the member to ensure that all errors are rectified.

20 HERITAGE STOCK HORSE

20.1 HERITAGE STOCK HORSE – The criteria for eligible horses are defined as follows:

20.1.1 The horse is a Registered Australian Stock Horse that has descended from the same breeds as horses ridden by the Australian Light Horse in WWI that resided in Australia prior to 1945. Horses eligible for Heritage Stock Horse status must satisfy all of the following requirements:

20.1.1.1 The bloodlines must be a minimum of 7/8 (87.5%) Heritage Stock Horse bloodlines (HSH) being Australian Stock Horses, Australian-born Station Horses, Thoroughbreds – born in any country and/or limited Approved Breeds as detailed below:

20.1.1.2 The horse being assessed is not an Australian Stud Book (Thoroughbred); or 100% Thoroughbred (TB) lineage, being all grandparents (2nd generation) being Thoroughbred registered on any international Thoroughbred Online Stud Book.

20.1.1.3 The bloodlines are restricted to a maximum of 1/4 (25%) of Approved Breeds (AB) being a breed that existed in Australia before 1945 (For example: breeds may include: Arabian, Barb, Welsh Mountain Pony, Timor Pony, Cleveland Bay, Spanish Horse and the like) and is limited to breeds that can be identified through registration or an unregistered ancestor where an Approved Breed is the suggested lineage (ie, Pony sire, Arab mare and the like). Maximum being one 2nd generation ancestor, two 3rd generation ancestors, four 4th generation ancestors and the like. In the case of an unregistered ancestor where an Approved Breed is the suggested lineage and not confirmed through registration, the following applies:

20.1.1.3.1 If the unregistered ancestor is estimated to be born prior to 1960, the ancestor will be deemed to be 100% Australian-born Station Horse.

20.1.1.3.2 If the unregistered ancestor is estimated to be born between 1960 and 1970, the ancestor will be deemed to be 50% Australian-born Station Horse and 50% Approved Breed.

20.1.1.3.3 If the unregistered ancestor is estimated to be born after 1970, the ancestor will be deemed to be 100% Approved Breed.



20.1.1.3.4 Where foaling dates are unknown, a generation interval will be deemed to be 10 years.

20.1.2 In relation to Unknown Ancestry or Breed (UB), the following applies:

20.1.2.1 ASHS Foundation Sires and Mares (with unknown parentage) recognised by the Society as Australian-bred will be deemed to be 100% Australian-born Station Horse.

20.1.2.2 If an unknown ancestor is estimated to be born prior to 1960, the unknown ancestor will be deemed to be 100% Australian-born Station Horse.

20.1.2.3 Any breeding line where an unknown ancestor is estimated to be born between 1960 and 1970 the unknown ancestor will be deemed to be 50% Australian-born Station Horse and 50% Unknown Breed.

20.1.2.4 Any breeding line where an unknown ancestor is estimated to be born after 1970 the unknown ancestor will be deemed to be 100% Unknown Breed.

20.1.2.5 If additional information beyond ASHS records is identified and such information satisfies the requirements for Heritage Stock Horse, the horse may be accepted (ie, other Breed’s Online Stud Book, stud records and the like).

20.1.2.6 Where foaling dates are unknown, a generation interval will be deemed to be 10 years.

20.1.3 The horse’s pedigree must not exceed a maximum of 1/8 (12.5%) Combined Ancestor Bloodlines as defined below and not exceeding the following individual levels:

20.1.3.1 1/16 (6.25%) Modern Breeds (MB) introduced to Australia after 1945 (For example: breeds may include: Warmblood, Quarter Horse, Paint, Appaloosa, Andalusian, Lipizzaner, Morgan, Friesian, Connemara and the like). Maximum being one 4th generation ancestor, two 5th generation ancestors.

20.1.3.2 1/8 (12.5%) Unknown Breed (UB) as defined in rule 19.1.2. Maximum being one 3rd generation ancestor, two 4th generation ancestors, four 5th generation ancestors and the like.

20.1.4 Any horse with less than 1% in any category will be considered 0% for that category. Any horse with more than 99% will be considered 100% for that category.

20.2 APPLICATION – as follows:

20.2.1 Application for Heritage Stock Horse assessment is only available for Registered Australian Stock Horses, including Stud Book, First and Second Cross horses.

20.2.2 Any member may apply to have a horse assessed as a Heritage Stock Horse by submitting an Application for Heritage Stock Horse Assessment to the Society together with the prescribed fee. No refund if not eligible.

20.2.3 All assessments will include Heritage Stock Horse classification of three generations of Registered Australian Stock Horse ancestors appearing in the pedigree.

20.2.4 Discounts apply for bulk assessments being lodged at one time as follows: 10% - 5 to 9 individual horses, 15% - 10 to14 individual horses, 20% - 15 to 19 individual horses and 25% - 20 or more individual horses.

20.3 ELIGIBLE – All horses who meet the criteria for Heritage Stock Horse.

20.3.1 Registered Australian Stock Horses approved as eligible for Heritage Stock Horse will be identified through the horse’s name with the suffix - HSH.

20.3.2 Registered Australian Stock Horses with both sire and dam recognised as Heritage Stock Horses, or a full sibling Approved HSH (provide sibling’s Registered ASH name), are eligible for Heritage Stock Horse status without assessment of further generations.

20.3.3 A Certificate of Assessment will be issued to the current owner of the horse and the horse’s registration details will be updated on the Online Stud Book.

20.3.4 The Chairman of the Board and Chairman of the Stud Book Committee will assess any horses for Heritage Stock Horse status where eligibility is unclear.

20.4 NOT ELIGIBLE – All horses who do NOT meet the criteria for Heritage Stock Horse.

20.4.1 Registered Australian Stock Horses NOT eligible for Heritage Stock Horse will be identified through the horse’s name with a suffix as follows:



20.4.1.1 TB 100% Thoroughbred

20.4.1.2 ABP 100% Approved Breeds existing in Australia before 1945

20.4.1.3 AB 50-100% Approved Breeds existing in Australia before 1945

20.4.1.4 MBP 100% Modern Breeds introduced to Australia after 1945

20.4.1.5 MB 50-100% Modern Breeds introduced to Australia after 1945

20.4.1.6 UBP 100% Unknown breeding foaled after 1960

20.4.1.7 UB 50-100% Unknown breeding foaled after 1960

20.4.1.8 LH Limited Heritage (not eligible under any other code)

20.4.2 Any member not satisfied with a Heritage Stock Horse classification may request a review. In reviewing the horse, the classification will be reassessed and a written explanation provided on eligibility. The review fee must be paid, in advance, by the member requesting the review. After obtaining a written review, should a member be able to provide adequate information on ancestors, the classification may be changed. If additional information beyond ASHS records is identified and such information satisfies the requirements for Heritage Stock Horse, the horse may be accepted.

21 ASHS WALER HORSE

21.1 ASHS Waler Horses are identified as follows::

21.1.1 An unregistered stallion that was born in Australia (with known breeding) during the Waler era (1945 or earlier) and appearing in pedigrees of Australian Stock Horse Foundation Sires and Mares within three generations. ASHS Waler Horses will be identified through the horse’s name with the suffix – WH.

21.1.2 Any unregistered stallion or mare born (or estimated to be born) in Australia in 1950 or earlier, is accepted as having Waler Horse bloodlines. Such horses are only identified as ASHS Waler Horse if satisfying the criteria of the above rule.

21.1.3 The Society has no category of registration or recognition for current horses to be indicated as a Waler Horse.

22 HALL OF FAME RECOGNITION

22.1 Foundation Sire – Registered ASH Stallions, registered in the first ten years (registration numbers 1 - 65,000), with over 1,000 Registered ASH Descendants within five generations.

22.1.1 The horse’s name is identified with a suffix – FS.

22.2 Foundation Mare – Registered ASH Mares, registered in the first ten years (registration numbers 1 - 65,000), with over 500 Registered ASH Descendants within five generations.

22.2.1 The horse’s name is identified with a suffix – FM.

22.3 Impact Sire – as follows:

22.3.1 Registered ASH Stallions that are progeny of Foundation or Impact Stallions and registered in the first ten years (registration numbers 1 – 65,000) with over 1,000 Registered ASH Descendants within five generations.

22.3.2 ASH Stallions registered after first 10 years (registration numbers over 65,001) with over 1,000 Registered ASH Descendants within five generations.

22.3.3 The horse’s name is identified with a suffix – IS.

22.4 Impact Mare – as follows:

22.4.1 Registered ASH Mares that are progeny of Foundation or Impact Mares and registered in the first ten years (registration numbers 1 – 65,000) with over 500 Registered ASH Descendants within five generations.

22.4.2 ASH Mares registered after first 10 years (registration numbers over 65,001) with over 500 Registered ASH Descendants within five generations.

22.4.3 The horse’s name is identified with a suffix – IM.

22.5 Performance Horse – as follows:



22.5.1 The horse must be a Registered Australian Stock Horse and owned by a Financial Member of the Society at time the performances were gained.

22.5.2 Within the chosen equine discipline or disciplines, the horse should be regarded a special achiever and a great horse, consistently winning at the highest level at many major events during a period of time exceeding 3 years.

22.5.3 Successes at a standard level, random wins or numerous places at a high level and performances not exceeding 3 years are not considered under this criteria.

22.5.4 Members, Branches, Management Councils and Directors may nominate horses for consideration to the Board. The acceptance or non-acceptance of a horse as a Hall of Fame - Performance Horse shall be a matter for the Board in its absolute discretion.

23 POWERS OF THE BOARD AND/OR SOCIETY

23.1 The Board may accept or refuse any ASH Breeding Certificate, Application for Registration or Foal Recording, Upgrade Registration, Prefix Application, Name of Horse or Sire Registration for any horse without assigning a reason.

23.2 Any regulation or situation not covered by these regulations will be determined by the Board, in its absolute discretion.

23.3 Any ASH Breeding Certificate or Application for Registration will be accepted by the Society on the understanding that the person submitting the certificate or application agrees to abide by the requirements of the Board regarding such documents. The Board shall have the right to call upon any person submitting such documents to produce any horse and/or progeny for inspection and examination if, and when, required.

23.3.1 Any member found to be submitting false documentation may be referred to the Society’s Disciplinary Committee at the discretion of the Board or the Stud Book Committee.

23.4 For the Society to compile and maintain accurate records, the receipt of correct horse information is imperative. The Society has the right to reject incomplete, inaccurate or late certificates. The Board may impose penalties for incomplete, incorrect or late lodgement of applications.

23.5 The Board is empowered to request a DNA sample or fertility test for any horse used in a breeding programme, or Application for Registration or foal recording that has been submitted or obtained. The Board may suspend any member responsible for submitting incorrect or inaccurate breeding records or applications and may deregister or suspend the horse/s in question.

23.6 If it is proven that a breach of the rules and regulations has occurred regarding the registration or foal recording of a horse, the horse may be deregistered, or its eligibility to compete in ASH events be suspended, at the discretion of the Board.

23.7 The registration of a horse shall not be affected if the sire or dam has been deregistered, providing however, that the progeny was registered whilst the horse was registered.

23.8 Horses or their progeny which, in the opinion of the Board, are rigs or objectionable horses, and have already been accepted for registration, may be deregistered by the Board.

23.9 At the discretion of the Board, any horse proven to be carrying any genetic inherited anomaly will not be registered and if currently registered will be deregistered by The Australian Stock Horse Society.

23.10 Any member seeking the exercise by the Board of its discretion under these rule must make written application to the Board outlining the circumstances surrounding the case and shall pay the prescribed appeal fee (non-refundable) in advance. The applicant will also be responsible for payment of any additional expenses incurred by the Society in reviewing the case.

23.11 The ASH Breeding Certificate or Certificate of Registration does not constitute proof of legal or beneficial ownership of any horse or proof of breeding. It contains information provided by members to the Society for the purpose of the Society’s records. The ASH Breeding Certificate or Certificate of Registration at all times remains the property of The Australian Stock Horse Society Limited.

23.12 NOTE: Any disputes of a contractual or financial nature in relation to the breeding or ownership of a horse are not for the Society’s consideration. Members in such situations are advised to seek legal advice if unable to resolve the issues.

ASHS - RULES AND REGULATIONS Section 4 – Inspection of Horses

Effective – 1st March 2016 Page 1




Section 4 - Inspection of Horses 1 INSPECTION

1.1 A horse eligible for First Cross or Special Merit registration may be inspected at any age after branding. A horse eligible for Breeding Purposes Only must be at least two years old when presented for inspection.

1.2 Inspection by Video Footage is the preferred option for inspection. Physical Inspection is not always a valid option and may be limited due to distance, availability or interests.

1.3 Inspection by Video Footage

1.3.1 Good quality video footage may be submitted on a DVD or USB drive. The footage should be filmed in landscape, not portrait. Low quality footage is not acceptable – email, youtube, facebook and the like. The footage should run between four and eight minutes in length. The video must contain the footage as specified in the regulations. The footage must be able to be viewed at normal speed and of sufficient quality for the horse, markings and brands to be clearly viewed. The device containing the footage should be clearly labelled.

1.3.2 The Society accepts no responsibility for other files saved on the DVD or USB drive. The device containing the footage will not be retained by the Society or returned to the member. The owner should ensure that the device is not effected by a virus or malicious software.

1.3.3 Footage saved on a USB drive should be able to be viewed with Windows Media Player. In terms of DVD compatibility, using DVD+RW discs are easier as they do not need to be finalised at the conclusion of the recording process. Alternatively, DVD-R and DVD+R discs may be used, but must be finalised before removing from the DVD recorder or computer to enable them to be played in a different DVD player or computer.

1.3.4 The owner is required to submit device to Head Office with the application for registration. The owner must pay the inspection fee to the Society, prior to inspection. If accepted, the registration fee will be payable to the Society.

1.3.5 The horse must be filmed unsaddled as follows:

1.3.5.1 Presented on a lead.

1.3.5.2 Viewed in a stationary position from the front, rear, near and off sides.

1.3.5.3 Front and rear views of the legs must be zoomed in for close inspection.

1.3.5.4 All identifying marks must be zoomed in with commentary describing each marking and the position of same, ie white markings, indentations, scars, brands, hair whorls, etc. These markings are to be verified by the Inspector against the application for registration.

1.3.5.5 Presented at a walk and trot in a straight line directly towards and away from the camera - the handler should ensure that he/she does not obstruct the Inspector’s view.

1.3.5.6 Presented at a walk and trot in a full circle, which is between twenty and thirty metres in diameter.

1.3.6 It is not the Society’s policy for a horse to be ridden, however, should the owner feel it is in their best interest they may do so, in addition to the above requirements.

1.3.6.1 Under saddle the horse should demonstrate all paces; ie walk, trot and canter.

1.3.6.2 The horse may also be shown in action to demonstrate its ability and temperament; ie gallop, stop, haunch turn, etc.

1.3.7 After the footage has been filmed, it must be viewed by the owner to ensure that the horse is presented in the best possible manner, then forwarded to Head Office. When mailing the device, place the DVD or USB in the appropriate postpak, together with the application for registration and the video inspection fee. A colour photograph of the horse is optional.

1.3.8 The owner will be advised by Head Office of any footage considered to be unsatisfactory. The application for registration of the horse will be held, pending receipt of more suitable footage.

1.3.9 Once the footage has been viewed, the inspector will complete and sign the inspection report (accept or reject) on the application of registration.

1.3.9.1 If the horse passes inspection, the application will be considered by the Society. An inspection pass does not constitute acceptance by the Society of any such application, it will be considered in accordance with the Regulations.



1.3.9.2 If the horse is rejected, the DVD or USB and the application for registration will be held by the Society for a twelve month period.

1.3.10 Members wishing to have a colt or stallion inspected via video inspection, must complete a Statutory Declaration stating that the horse in question has two descending testicles. The Statutory Declaration must be signed by the owner of the horse and witnessed by a Justice of the Peace or Solicitor and attached to the application for registration.

1.4 Physical Inspection

1.4.1 The Inspector travels to the area where the horse is stabled or paddocked and the horse is presented to the Inspector unsaddled as follows:

1.4.1.1 On a lead.

1.4.1.2 Positioned to enable viewing in a stationary position from the front, rear, near and off sides.

1.4.1.3 The Inspector must verify all identifying marks, including white markings, indentations, scars, brands, hair whorls, etc. These identifying marks should be clearly indicated on the registration application and labelled accordingly. Presented in action - at a walk and trot in a straight line directly towards and away from the Inspector ensuring the Inspector’s view is not obstructed. The horse is then required to walk and trot in a full circle, which is between twenty and thirty metres in diameter.

1.4.2 It is not the Society’s policy for a horse to be ridden, however, should the owner feel it is in their best interest they may do so, in addition to the above requirements.

1.4.2.1 Under saddle the horse should demonstrate the following paces; ie walk, trot and canter.

1.4.2.2 The horse may also be shown in action to demonstrate its ability and temperament; ie gallop, stop, haunch turn, etc.

1.4.3 The Inspector must refrain from riding horses presented for inspection.

1.5 General Inspection Regulations

1.5.1 Whether the horse is inspected by Video or Physical Inspection, the following criteria will apply:

1.5.1.1 The Inspector of the horse must be approved by the Board of Directors. The Inspector shall not participate in the inspection of any horse which the Inspector owns or in which the Inspector has a Conflict or Interest or a Pecuniary Interest.

1.5.1.2 The Society Inspector must be a financial Full, Participant or Subscriber Member of the Society when inspecting horses.

1.5.1.3 The Inspector must consider the horse’s conformation, type, colour, ability, height, etc when recommending it for acceptance or otherwise.

1.5.1.4 The preferred height for an Australian Stock Horse is between 14 and 16 hands. The following characteristics are considered undesirable:

1.5.1.4.1 Feathered legs, together with a heavy build

1.5.1.4.2 Leopard or blanket markings

1.5.1.4.3 Excessive irregular white coat (more than 70%)

1.5.1.4.4 Pale coloured eyes or eyes showing excessive white

1.5.1.4.5 Hereditary conformation faults or abnormalities

1.5.1.4.6 Crypt orchid and genital abnormalities

1.5.1.4.7 Extremely nervous or nasty temperament

1.5.1.4.8 Overall appearance being unbalanced

1.5.2 A Society Inspector is NOT able to participate in the inspection of any horse as indicated below:

1.5.2.1 The Inspector has a conflict of interest – any situation whereby the Inspector’s decision may be influenced.

1.5.2.2 The Inspector has a pecuniary interest – expectation of financial gain or loss.

1.5.2.3 The Inspector’s immediate family, including partner, owns the horse.

1.5.2.4 The Inspector is a business partner, employer or employee of the member.

1.5.2.5 A horse currently owned or previously owned (less than one year) by the Inspector.

1.5.2.6 The horse was sired by a stallion currently owned or owned within a twelve month period of inspection date by the Inspector.

1.6 Conflict of Interest/Pecuniary Interest

1.6.1 CONFLICT OF INTEREST – is defined as a situation in which a Society Official (Director, Inspector, Judge and the like) has a duty to make decisions on behalf of the Society and has an interest in the subject sufficient to appear to influence the decision to pass judgement (accept, reject, score, place and the like).

1.6.2 A PECUNIARY INTEREST – is defined as an interest that a Society Official (Director, Inspector, Judge and the like) may have in relation to a person or horse because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person.

1.6.3 Having a CONFLICT OF INTEREST or PECUNIARY INTEREST is not evidence of wrongdoing, but it may appear to compromise a decision. When making a choice to act as a Society Official, the



person must consider the responsibilities of acting in the capacity of the position. The Society expects any person accepting a role as a Society Official to make decisions that are objective and independent from such interests that can result in impartial decisions.

1.6.4 When a situation is recognised that could be considered a CONFLICT OF INTEREST or PECUNIARY INTEREST, the response is straightforward: make the interest known and decline the duty. An interest may be that of the person; the person's spouse or de facto partner, a business partner, employer or employee and the like.

1.6.5 A Society Official does not have a CONFLICT OF INTEREST if the concern is so insignificant, or a PECUNIARY INTEREST if the expectation of gain or loss is so remote or insignificant; that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the decision. A person is not taken to have a Conflict of Interest or Pecuniary Interest in a matter, if the person is unaware of the interest.

1.7 Rejection

1.7.1 In the event of a horse being rejected, the following criteria will apply:

1.7.1.1 The owner may have the horse re-inspected after a period of six months has lapsed from the original inspection. When re-inspected, the owner may choose a Video or Physical inspection. The owner of a horse rejected on the second inspection must lodge an appeal to the Board if they wish the horse to be inspected on a third occasion.

1.7.1.2 Any owner not satisfied with the result of the original inspection, whether a Video or Physical Inspection, and who wishes the horse to be re-inspected within the six-month period, must lodge an appeal to the Board.

1.7.2 When submitting an appeal to the Board, the applicant must include the details of the horse, together with video footage of the horse on DVD or USB for inspection purposes (Refer Regulations – Inspection by Video) along with the prescribed appeal fee (non-refundable) in advance. The applicant must include a written request to the Board, outlining the reasons for the appeal. The Board may, should it seem fit, make enquiries with the Society Inspector whom rejected the horse. The Board may direct another Physical Inspection of the horse before exercising its discretion. The applicant will also be responsible for payment of any additional expenses incurred by the Society in reviewing the case. The determination of an appeal shall be a matter for the Board in its absolute discretion.

ASHS - RULES AND REGULATIONS Section 5 – Identification of Horses

Effective – 1st January 2016 Page 1




Section 5 - Identification of Horses

1 IDENTIFICATION OF HORSES

1.1 The organising committee for an ASH event may appoint two Society Inspectors to view horses prior to competition. The organising committee for an Approved ASH Sale must appoint two Society Inspectors to view horses prior to sale.

1.2 The Society Inspector must REJECT a horse for an ASH event (including an Approved ASH Sale) if the identity of the horse is not acceptable under the Verification of Brands and Markings Policies.

1.3 Verification of Brands Policy

1.3.1 Any horse presented for identification must have been branded. As a minimum, the Stock Brand, identification and year number as indicated on the Certificate of Registration MUST BE clearly visible on the horse for identification purposes. The brand must be the same characters as the brand indicated on the horse’s Certificate of Registration for the specified body part.

1.3.2 The Society Inspector will determine whether the brand is clearly visible as follows:

1.3.2.1 Part of the brand is visible, the brand characters can be deciphered. In the case of a stock brand with three characters, at least two characters of the brand must be clearly visible and be able to be deciphered.

1.3.3 Irrespective of the coat condition, the Society Inspector will adjudicate whether the brand is NOT clearly visible as follows:

1.3.3.1 The brand characters are unable to be deciphered.

1.3.4 A horse would NOT be rejected due to a brand discrepancy, if the Society Inspector has identified the following:

1.3.4.1 The horse has been branded with the Society’s A Brand.

1.3.4.2 The horse has additional brands not indicated on the horse’s Certificate of Registration.

1.3.4.3 If not rejected and should the Society Inspector believe that the registration should be updated, the following is required:

1.3.4.3.1 Payment of the prescribed Amendment Fee and Late Amendment Penalty Fee – cheque, money order or credit card (MasterCard or Visa ONLY). Cash will not be acceptable. A tax invoice will be issued by the Society after payment is received at Head office.

1.3.4.3.2 The Current Owner must complete a Statutory Declaration – Horse Identification Amendment with colour, all white markings, brands and identification marks, to the satisfaction of the Society Inspector. The declaration must be signed by the Current Owner and witnessed by a Justice of the Peace or Solicitor.

1.3.4.3.3 The inspector to ensure that the declaration is promptly submitted to the Society with the horse’s ORIGINAL Certificate of Registration and the owner’s payment.

1.3.5 A horse WOULD BE REJECTED due to a brand discrepancy, if the Society Inspector has identified any of the following on the horse’s Certificate of Registration:




1.3.5.1 The stock brand, identification and year numbers indicated on the horse’s Certificate of Registration are not clearly visible on the horse.

1.3.5.2 A brand indicated on the horse’s Certificate of Registration when compared to a visible brand on the horse for the same body part, has different characters.

1.3.5.3 A brand indicated on the horse’s Certificate of Registration when compared to the horse presented for inspection is located on the incorrect body part.

1.3.6 Handwriting size or style would not detract from a horse being accepted providing the brands on the horse are clearly visible and correspond to the horse’s Certificate of Registration.

1.4 Verification of Markings Policy

1.4.1 The body coat colour and white markings on the horse presented for inspection should be identical with the horse’s Certificate of Registration, irrespective of the coat condition and subject to the coat being dry (except under wet weather conditions).

1.4.2 A horse would NOT be rejected due to a marking discrepancy, if the Society Inspector has identified that the following has not been indicated on the horse’s Certificate of Registration:

1.4.2.1 Hair whorls.

1.4.2.2 A recent injury or swelling.

1.4.2.3 Permanent scars.

1.4.2.4 Other acquired markings – saddle or girth marks, split ear, enlarged joint and the like.

1.4.3 A horse would NOT be rejected due to a MINOR marking discrepancy, if the Society Inspector has identified that the horse’s Certificate of Registration is adequate for the identity of the horse to be confirmed. Such minor marking discrepancies are as follows:

1.4.3.1 A white marking has been completed accurately on only one side view of the horse.

1.4.3.2 Small markings on body coat not visible at time of registration or acquired markings since registration which may have resulted from rain scald, saddlemarks, scars and the like.

1.4.3.3 A white marking lacks an accurate shape definition, the size is slightly inaccurate or the marking is slightly off centre.

1.4.3.4 The horse’s coat colour has changed due to increasing age (foal to mature age coat), genetics (grey) or coat colour could be affected with seasonal changes (summer/winter – bay/brown, brown/black).

1.4.3.5 If not rejected and should the Society Inspector believe that the registration should be updated, the following is required:

1.4.3.5.1 Payment of the prescribed Amendment Fee and Late Amendment Penalty Fee – cheque, money order or credit card (MasterCard or Visa ONLY). Cash will not be acceptable. A tax invoice will be issued by the Society after payment is received at Head office.

1.4.3.5.2 The Current Owner must complete a Statutory Declaration – Horse Identification Amendment with colour, all white markings, brands and identification marks, to the satisfaction of the Society Inspector. The declaration must be signed by the Current Owner and witnessed by a Justice of the Peace or Solicitor.

1.4.3.5.3 The inspector to ensure that the declaration is promptly submitted to the Society with the horse’s ORIGINAL Certificate of Registration and the owner’s payment.

1.4.4 A horse WOULD BE REJECTED from an ASH event (including Approved ASH Sales), if the Society Inspector has identified a SIGNIFICANT marking discrepancy whereby any other person could dispute the identity of the horse. Such significant marking discrepancies are as follows:

1.4.4.1 Any white marking on the horse (visible from a three metre distance) has NOT been completed for the specific body part.



1.4.4.2 A white marking on the registration is not evident on the specific body part, excluding horses with a grey (white in colour) body coat.

1.4.4.3 A horse’s coat colour is incorrect (with exception of rule 1.4.3.4).

1.5 Rejected Horse Policy

1.5.1 In the event of a rejected horse, the horse’s Certificate of Registration would be collected by the Inspector. A Rejected Horse Identification form shall be completed by the Inspector and witnessed by an adult in charge of the horse. The Certificate will be held by the Society and the horse is SUSPENDED until the identification has been rectified to the satisfaction of the Society.

1.5.2 A second inspection may be requested by the current owner prior to the event commencing. At the second inspection, the horse’s identification may be accepted providing the specified documents have been completed to the satisfaction of the Inspector. The required documents for amendment to the horse’s identification are as follows:

1.5.2.1 Payment of the prescribed Amendment Fee and Late Amendment Penalty Fee – cheque, money order or credit card (MasterCard or Visa ONLY). Cash will not be acceptable. A tax invoice will be issued by the Society after payment is received at Head office.

1.5.2.2 The Current Owner must complete a Statutory Declaration – Horse Identification Amendment with colour, all white markings, brands and identification marks, to the satisfaction of the Society Inspector. The declaration must be signed by the Current Owner and witnessed by a Justice of the Peace or Solicitor.

1.5.2.3 When a Certificate of Registration indicates that the horse has been transferred by the Society, the member who originally registered the horse, as identified on the Certificate of Registration as “Registered by”, must also sign a Statutory Declaration – Horse Identification Amendment with colour, all white markings, brands and identification marks, to the satisfaction of the Society Inspector. The declaration must be signed by the Member and witnessed by a Justice of the Peace or Solicitor. An emailed or faxed copy of the declaration is acceptable providing the printed document is clear and legible.

1.5.2.4 For the horse’s identification to be accepted, the required declaration/s must be identical in relation to the horse’s identification and must be completed and signed to the satisfaction of the Society Inspector. If accepted, the initial Reject Horse Identification should be destroyed.

1.5.2.5 Failure to produce all required documents, completed and signed as required, would result in the horse remaining REJECTED from the event, as the identity of the horse could be disputed.

1.5.2.6 NOTE: If NO brands are clearly visible on the horse presented for inspection, the horse is NOT eligible for a second inspection and will remain REJECTED from the event, as the identity of the horse could be disputed.

1.5.3 The inspector must ensure that the Rejected Horse Identification or Statutory Declaration – Horse Identification Amendment forms are promptly submitted to the Society with the horse’s ORIGINAL Certificate of Registration and the owner’s payment.

1.6 Policy for Society Inspectors

1.6.1 The organising committee must appoint a minimum of two Society Inspectors at an ASH Event (including Approved ASH Sales) when verification of horses’ identification is to be conducted.

1.6.2 When the identity of the horse is not in dispute by the Society Inspector, the horse may be accepted into the sale or event.

1.6.3 A Society Inspector is NOT able to participate in the inspection of any horse as indicated below:

1.6.3.1 The Inspector has a conflict of interest – any situation whereby the Inspector’s decision may be influenced.

1.6.3.2 The Inspector has a pecuniary interest – expectation of financial gain or loss.

1.6.3.3 The Inspector’s immediate family, including partner, owns the horse.



1.6.3.4 The Inspector is a business partner, employer or employee of the member.

1.6.3.5 A horse currently owned or previously owned (less than one year) by the Inspector.

1.6.3.6 The horse was sired by a stallion currently owned or owned within a twelve month period of inspection date by the Inspector.

1.6.4 When an Inspector is NOT able to inspect a horse or has concerns in relation to accepting or rejecting a horse, the inspection of the horse must be referred to the alternate Inspector or a Director of the Board should be consulted. The organising committee may approve exemptions to this rule under exceptional circumstances.

1.6.5 Conflict of Interest/Pecuniary Interest

1.6.5.1 CONFLICT OF INTEREST – is defined as a situation in which a Society Official (Director, Inspector, Judge and the like) has a duty to make decisions on behalf of the Society and has an interest in the subject sufficient to appear to influence the decision to pass judgement (accept, reject, score, place and the like).

1.6.5.2 A PECUNIARY INTEREST – is defined as an interest that a Society Official (Director, Inspector, Judge and the like) may have in relation to a person or horse because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person.

1.6.5.3 Having a CONFLICT OF INTEREST or PECUNIARY INTEREST is not evidence of wrongdoing, but it may appear to compromise a decision. When making a choice to act as a Society Official, the person must consider the responsibilities of acting in the capacity of the position. The Society expects any person accepting a role as a Society Official to make decisions that are objective and independent from such interests that can result in impartial decisions.

1.6.5.4 When a situation is recognised that could be considered a CONFLICT OF INTEREST or PECUNIARY INTEREST, the response is straightforward: make the interest known and decline the duty. An interest may be that of the person; the person's spouse or de facto partner, a business partner, employer or employee and the like.

1.6.5.5 A Society Official does not have a CONFLICT OF INTEREST if the concern is so insignificant, or a PECUNIARY INTEREST if the expectation of gain or loss is so remote or insignificant; that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the decision. A person is not taken to have a Conflict of Interest or Pecuniary Interest in a matter, if the person is unaware of the interest.

1.7 Owner’s Responsibility

1.7.1 The registered owner of the horse is responsible for ensuring that the person in charge of the horse at an ASH event is able to produce a copy of the horse’s Certificate of Registration for identification purposes. Failure to produce the horse’s Certificate of Registration would ultimately result in the horse being REJECTED for participation in the ASH event (including Approved ASH Sales).

1.7.2 It is the responsibility of the owner to ensure that the horse’s Certificate of Registration is correct and the identity of the horse can be verified at time of inspection under the Verification of Brands and Marking Policies.

2 IDENTIFICATION DETAILS

2.1 All identification details must be completed on the application for registration as follows:

2.2 Markings

2.2.1 All white markings must be outlined and shaded in accordingly.

2.2.2 White flecking should be indicated by small light lines scattered over the area.

2.2.3 Coloured spots must be outlined and the colour identified.

2.3 Scars



2.3.1 All scars should be indicated by a small “x” and a large scar by a series of small “x” along the affected area.

2.4 Hair Whorls

2.4.1 Hair whorls should be shown wherever possible by a small “o” together with an arrow in the direction of the whorl.

2.5 Microchip

2.5.1 Microchips are a form of horse identification and are NOT compulsory. Microchips do not waive the requirement for the horse to be branded.

2.6 Distinguishing Marks

2.6.1 Any peculiar, abnormal markings or a deformity must be indicated and labelled accordingly on the horse diagram; for example, indentations, wall eye, permanent lameness, capped hip, enlarged joint, one eye, etc.

2.6.2 ALL DISTINGUISHING MARKS, BRANDS, HAIR WHORLS, SCARS, ETC SHOULD BE COMPLETED ON THE HORSE DIAGRAM IN A BLACK INK PEN.

3 COLOUR

3.1 The horse’s colour on the Registration is based on the horse’s Physical Appearance with colours identified under the Society’s Rules and Regulations. True genetic colour may be ambiguous for Society Inspectors and/or other members, as the true genetic colour may be hidden by physical appearance.

3.2 The coat colour of a foal can appear mousy grey or dun when the foal is born and when the foal’s coat sheds; the true base colour will become obvious. While most horses remain the same base colour throughout life, some will develop a different base colour as the horse matures.

3.3 Owners of newborn foals are advised to submit the Application for Registration after the foal coat has shed (Society recommend a minimum of 4 months of age) to reduce the chance of colour amendments being necessary in the future.

3.4 The foal coat may mask identifying white markings on the horse’s lower legs and muzzle and after the foal coat has shed, these markings will become obvious.

3.5 As a horse matures, members are strongly advised to check the horse’s coat colour and identifying markings against the horse’s Certificate of Registration to ensure the horse’s identification has remained accurate.

3.6 Owners of Registered Australian Stock Horses may privately arrange Horse Coat Colour Testing to identify a horse’s True Genetic Colour at their own expense. The result of such testing may, in addition to physical appearance colour, may be noted separately on the horse’s Registration. To update the registration to include True Genetic Colour, the following must be submitted to the Society:

3.6.1 The horse’s original Certificate of Registration.

3.6.2 Documents from the Genetic Colour Testing Laboratory.

3.6.3 Colour photographs of the horse (front, back, near and off sides).

3.6.4 The prescribed amendment fee.

3.7 The basic coat colours are black, brown, bay and chestnut, although the categories of black/brown and bay/brown are acceptable. These may be modified by either dominant patterns or diluting genes to produce grey, roan, taffy, pied, dun, palomino and white.

3.8 Black - black pigment is generally throughout the body coat, including muzzle, flanks, limbs, mane and tail. No pattern other than white markings is present. There are two types of Black, fading and non-fading, as follows:

3.8.1 Non-fading black is also known as jet black and does not generally fade.

3.8.2 Fading black horses with exposure to the elements and sweat may lose some of the black character and may have a rusty tinge, but the fine hairs around the eyes and muzzle will be black.

3.9 Brown - the body colour is predominantly brown or black, with flesh colour mealy or brown around the muzzle and flanks. Mane, tail and lower parts of the legs are black.

3.10 Bay - the body coat is bay, although the shade may vary from dull red, approaching brown, to a yellowish colour approaching chestnut. The mane and tail are black and almost invariably there is black on the lower legs and tips of the ears.



3.11 Chestnut - the body colour ranges from a light washy yellow, through golden and reddish shades, to a dark liver colour, with the pigment being evenly distributed. The mane and tail are chestnut colour which may be lighter or darker than the body coat. The darkest chestnuts may appear chocolate, liver colour or nearly black and will show some red character in their coats, usually around the eyes, the pasterns or in the mane or tail and the coat is entirely free of true black hair.

3.12 Grey - the body colour is an uneven mixture of coloured and white hairs. The foal will show a basic colour at birth, but with increasing age white hair gradually develops and eventually the whole body turns grey. White hairs usually appear first on the face. The colour of the mane, tail and points is that associated with the basic colour. The skin will be dark, the base colour of a grey may not be known unless the animal is viewed at a very young age and should be stated if known. By applying the laws of inheritance, a grey horse must have at least one grey parent.

3.13 Roan - the body coat colour has a fairly even mixture of white and base coat colour hairs throughout the body, but the head, lower legs, mane and tail remain the same as the base coat colour that identifies the type of roan, ie Chestnut Roan, Bay Roan, Black Roan, etc. The base coat colour always precedes the word roan.

3.14 Buckskin/Dun – results from a single cremello dilution of solid colours and the horse’s skin is black. The colour options for registration are defined as follows:

3.14.1 Buckskin – the body coat colour is cream, yellow, golden or coppery with black legs, mane and tail. The body coat colour for burnt buckskin may appear very dark, bordering to brown.

3.14.2 Dun – the body coat colour may appear red, yellow-tan, mouse-brown or blue and always has dun factors (dorsal stripe, mask, leg barring and/or shoulder stripes). The dorsal strip, legs, mane and tail will be a darker shade of the same body colour. A gunmetal silver, slate grey or blue black horse with a dorsal stripe is known as Grullo (pronounced gru-yo). A red body coat colour with a dorsal stripe is known as Red Dun

3.15 Palomino - body colour may vary from a light yellow to golden yellow with a white mane and tail.

3.16 Pied or Broken Colours – also known as pinto, a horse marked with significant white patches on the body coat. For registration purposes, the horse will be registered with base colours and pied (ie, Bay Pied, Chestnut/Grey Pied, etc). All pied horses must have a pied parent. There are four coat patterns in pied horses known as tobiano, sabino, overo and splashed white.

3.17 Taffy - the body coat is a red colour with flaxen coloured mane, tail and chocolate lower legs or dark chocolate body colour, silver dapples and light mane/tail. The coat colour should be identified as Bay Taffy, Chestnut Taffy, Brown Taffy, etc.

3.17 White/Cream Dilute – results from a double cremello dilution and the horse’s skin is pink. The colour options for registration are defined as follows:

3.17.1 Cremello – the body coat colour is light cream, ivory or yellow. The mane and tail will be white or ivory and the eyes are blue.

3.17.2 Perlino – the body coat colour is light cream, tan or coffee coloured. Mane and tail will be smoky, tan or coffee coloured and eyes are blue.

3.17.3 Champagne – the body coat colour may appear yellow, tan, coffee or silvery chocolate. The mane and tail may be a lighter or dark variation of the body coat colour. The skin may be freckled and will be a brownish pink; the eyes will be amber (born with blue eyes).

4 STOCK BRANDS

4.1 Every horse for which an application for registration or recording has been made with the Society, must be clearly branded in such a way that the horse can be positively identified.

4.2 The Society will accept any stock brand, freeze or fire. Registration of a stock brand with a Department of Agriculture is not compulsory, as brands for registration purposes are only regarded as an acquired marking for identification purposes.

4.3 Brands on the horse must coincide with the brands shown on the Application for Registration or Foal Recording.

4.4 It is recommended that the stock brand is placed on the near shoulder.

4.5 A horse which has been incorrectly or indistinctly branded must never be re-branded over the site of the existing brand. Should the brands on the Certificate of Registration not correspond with the



brands on the horse, the Certificate will require amendment, please refer to Rule 7 – Alterations to Identification.

4.6 If the brands indicated on a horse’s Certificate do not correspond with the brands on the horse, please refer to Rule 7 – Alterations to Identification.

5 NUMERAL BRANDS

5.1 For identification purposes, it is compulsory that horses born after 1st August 1997 be branded with numeral brands. Numeral brands consist of an identifying number (being the top brand) and a foaling year number (being the bottom brand).

5.2 Foaling Year is defined as a twelve-month period starting on 1st August and ending 31st July of the following year, during which a foal is born. The Foaling Year is abbreviated to a single year, being the year the period commences. For example: the Foaling Year commencing on 1st August 2014 and ending on 31st July 2015 is the 2014 Foaling Year.

5.2.1 In Europe and North America, the foaling year period is 1st January to 31st December of the same year. The Foaling Year is abbreviated to two digits, referring to the year the period commences (1st January). For example: the Foaling Year commencing on 1st January 2015 is the 2015 Foaling Year.

5.3 It is recommended that the numeral brands be placed on the off shoulder or in accordance with the Department of Agriculture in the State or Territory where the branding takes place.

5.4 A horse born before 1st August 1997 may be branded with only a foaling year brand. The brand must coincide with the foaling year in which the foal was born.

5.5 The identifying number signifies the order in which horses born in the same foaling year were branded with the stock brand. A horse branded with an identifying number must also be branded with a year number.

5.6 The following year numbers apply to the foal years indicated:

YEAR Australasia, Asia, Africa, South America Europe & North America

NUMBER FOALING YEAR FOALING YEAR

8 1st August 2008 to 31st July 2009 1st January 2008 to 31st December 2008











5.7 Any horse branded with the incorrect foaling year brand must be re-branded below the existing brand or in another position with the correct foaling year brand.

5.8 The first foal to be branded with a stock brand and born in the 2015 foaling year would be branded 1 over 5. The second foal to be branded, born in the same foaling year, would be branded 2 over 5.

5.9 Should the owner of a stock brand loan the stock brand to another person, the identifying number must remain in the subsequent number order for horses branded with that stock brand and born in the same foaling year.

6 SOCIETY’S A BRAND

6.1 The Branch must appoint Branding Officers for the purpose of branding Registered STUD BOOK Australian Stock Horses with the Society’s A Brand. The Branch must ensure that Branding Officers are adequately experienced with freeze and fire brands.



6.2 Branding Officers should advise horse owners of any necessary information prior to branding, i.e., freeze branded horses should not become wet or be rugged for a period of time after branding.

6.3 Branding Officers must not brand any horse unless the appropriate STUD BOOK Certificate of Registration is produced.

6.4 The Branding Officer accepts the same responsibilities as a Society Inspector under the Society’s Identification Policy (including Verification of Brands, Verification of Markings and Society Inspector Policies) in relation to verifying the identity of the horse prior to branding with the Society’s A Brand as follows:

6.4.1 If the horse would not be rejected under the policy, the Branding Officer may brand the horse with the Society’s A Brand on the near thigh.

6.4.2 If the horse is REJECTED under the policy, the Branding Officer must NOT brand the horse with the Society’s A Brand. The horse’s Certificate of Registration would be collected by the Branding Officer and forwarded to the Society with a Rejected Horse Identification form within seven days of the inspection. This form shall be completed by the Branding Officer and witnessed by an adult in charge of the horse. The Certificate will be held by the Society until such time as the Society is satisfied that the owner has rectified the registration anomalies in accordance with the regulations. The rejected horse is suspended until the registration has been rectified and the Certificate of Registration is returned to the owner.

6.5 Once branded, the horse’s Certificate of Registration is then duly stamped with the Society’s A Brand stamp and the Certificate of Registration returned to the owner by the Branding Officer.

6.6 It is recommended that the Branch conduct official branding days in conjunction with other Branch activities, so that additional expenses are not incurred.

6.7 The branding of the horse will not be noted on Society records due to the cost in processing alterations.

6.8 The Branch is responsible for ensuring clippers are available to clip the brand site and in the case of freeze branding, supply of liquid nitrogen or dry ice. Branches may charge a fee in order to recoup costs incurred.

6.9 In Australia, the Branch may borrow a Society A Brand through a Director in their state or purchase the brand from Head Office for the purpose of conducting branding days.

6.10 Outside of Australia, branches are responsible for investigating any requirements, or the possibility of, the A Brand being registered in their area and report any such findings and associated cost to the Society for approval of the Board prior to the brand being registered or used for the branding of horses. The Board may approve reimbursement of associated costs in relation to the brand registration. When approved by the Board, the A Brand will be provided to overseas ASHS Branch.

6.11 Any officers reported to be acting inappropriately may be referred to the Society’s Disciplinary Committee at the discretion of the Stud Book Committee.

7 ALTERATIONS TO IDENTIFICATION

7.1 To change a horse’s identification (colour, white markings, brands and/or identifying marks), the following is required:

7.1.1 Payment of the prescribed Amendment Fee.

7.1.2 The horse must be branded with a Stock Brand recognised by the State Authority, an Identification Number and Foaling Season Year Number.

7.1.3 It is recommended that colour photographs of the horse be provided to the Society (near, off, front and rear views). Additionally, photographs should confirm the clearly visible brands on the horse.

7.1.4 The Current Owner must complete a Statutory Declaration – Horse Identification Amendment with colour, all white markings, brands and identification marks, to the satisfaction of the Society. The declaration must be signed by the Current Owner and witnessed by a Justice of the Peace or Solicitor.

7.1.5 When a Certificate of Registration indicates that the horse has been transferred by the Society, the member who originally registered the horse, as identified on the Certificate of Registration as “Registered by”, must also sign a Statutory Declaration – Horse Identification Amendment with colour, all white markings, brands and identification marks,



to the satisfaction of the Society. The declaration must be signed by the Member and witnessed by a Justice of the Peace or Solicitor. An emailed or faxed copy of the declaration is acceptable providing the printed document is clear and legible.

7.1.6 For the Horse Identification Amendment to be accepted, the required declaration/s must be identical in relation to the horse’s identification. The declarations must be completed and signed to the satisfaction of the Society.

7.1.7 Failure to produce all required documents, completed and signed as required, would result in the horse being SUSPENDED, as the identity of the horse could be disputed.

7.2 If rule 7.1.5 applies and the current owner is unable to obtain such documentation, the current owner may apply to the Board for exemption from the requirements of that rule. Such an application must include all other documents (as specified) and include an explanation of why exemption should be granted and shall pay the prescribed appeal fee (non-refundable) in advance. The applicant will also be responsible for payment of any additional expenses incurred by the Society in reviewing the case. The Board and/or Society may undertake investigations to confirm any explanation. Exemption from the requirements of rule 7.1.5 shall be a matter for the Board in its absolute discretion.

ASHS - RULES AND REGULATIONS Section 6 – Transfer and Leases





Section 6 - Transfers and Leases

1 TRANSFER

1.1 The Board may accept or refuse any application for transfer without assigning a reason.

1.2 A horse will not be considered transferred until all fees have been paid, the transfer has been recorded with the Society, and the transfer is recorded on the horse’s Certificate. Transfer applications will be processed by the Society in date-received order, unless a priority fee has been paid.

1.3 Where the Society has incorrectly processed a horse’s application, the error will be corrected free of charge.

1.4 Types of Transfer Applications - Single, Bulk and Syndicate

1.4.1 Single - One horse transferred to another membership (Transfer Application).

1.4.2 Bulk - Three or more horses transferred to another membership (multiple Transfer Applications).

1.4.3 Syndicate - One horse transferred to a Syndicate of multiple memberships (Syndicate Transfer Application).

1.5 Members who dispose of a horse must complete a Transfer Application and submit the application to the Society, together with the horse’s Certificate immediately a change of registered owner takes place, be the new owner a member or not.

1.6 Members who purchase an embryo must ensure an Embryo Transfer Sale Notification is completed and submit to the Society with the Application for Registration for the resulting progeny.

1.7 The transfer fee prescribed by the Board will apply to both transfer of horses and embryos.

1.8 Reduced rates will apply if the new owner is a member under the age of 25 yrs.

1.9 Change of Ownership

1.9.1 The Official Transfer of a horse provides for the continuity of the horse’s registration.

1.9.2 Upon receipt of a Transfer Application signed by the last Registered Owner, the ownership of the horse will be amended to indicate the Current Owner as “unknown” until such time as the transfer is fully completed in accordance with the Regulations.

1.9.3 If Society records indicate the Current Owner of a Registered horse as “unknown”, the registration will be SUSPENDED – meaning that the horse is unable to compete in events restricted to Registered Australian Stock Horses or eligible to obtain prizes for Registered Australian Stock Horses.

1.9.4 Once the Transfer has been finalised, the horse’s registration will be re-instated.

1.9.5 When purchasing a horse, the new owner is responsible for ensuring that the Official Transfer for the horse has been finalised prior to nominating the horse for ASH awards and competitions.

1.9.6 In relation to a horse purchased at an Approved ASH Sale, an amnesty period of sixty days will apply prior to the registration being suspended provided the purchaser is a Financial Member of the Society. Until the transfer has been finalised and the horse’s papers are released to the new owner, the new owner must retain a copy of the proof of purchase and the sale catalogue whilst the amnesty is valid.

1.10 Vendor Responsibilities



1.10.1 Under no circumstances must the horse’s Certificate be handed to the purchaser.

1.10.2 The date of disposal and purchaser’s name and address must be completed on the Transfer Application.

1.10.3 The vendor must disclose any collection of semen and/or embryos prior to sale.

1.10.4 No change of registered owner shall be effected unless the appropriate Transfer Application, prescribed by the Board, is completed and signed by the nominee (or authorised agent) of the last registered or recorded owner of the horse. If the horse was owned by a Syndicate, all members of the Syndicate must sign the Transfer Application.

1.10.5 Should the nominee of the last registered or recorded owner of a horse have left the last known address and cannot be contacted by the purchaser or the Society, the purchaser must complete a Statutory Declaration Indemnity Form stating the horse’s details and purchase information. Upon receipt of the horse’s Certificate and the prescribed fee, the Society may transfer the horse to the purchaser providing the purchaser is a financial member.

1.10.6 To Transfer of a horse from a Bankrupt Estate, the following is required:

1.10.6.1 If the Current Owner of a Registered Australian Stock Horse is declared bankrupt, the Trustee or Receiver appointed for the Estate is eligible to sign a Transfer Application in the event the horse is sold by the Trustee or Receiver.

1.10.6.2 A copy of documentation authorising the person as Trustee or Receiver must be attached to the Transfer Application.

1.10.6.3 The signature on the Transfer Application must be endorsed with the Trustee or Receiver’s company stamp or documentation provided to verify the Trustee or Receiver’s signature (ie, copy of driver’s licence).

1.10.6.4 The horse’s ORIGINAL Certificate of Registration must be submitted with the Transfer Application in the normal manner. If the whereabouts of the Certificate is unknown, the Trustee or Receiver should complete a Statutory Declaration for the Reissue of the Certificate of Registration.

1.10.6.5 The purchaser must be a Financial Member of the Society and the purchaser is responsible for payment of fees to the Society.

1.10.7 Should the vendor be under 18 years of age, a parent or legal guardian must endorse the transfer.

1.11 Purchaser Responsibilities

1.11.1 The transfer fee should be paid by the purchaser, or by mutual agreement by the vendor. If the fee is not attached to the application for transfer, it will be assumed that the purchaser will pay. No change of registered owner shall be effected unless the prescribed fee has been paid.

1.11.2 No change of registered owner shall be effected unless the horse’s Certificate is submitted to the Society. If the horse’s Certificate has been lost or misplaced, the horse’s Certificate must be reissued. (Refer Regulations - Reissue).

1.11.3 A change of registered owner shall not be effected unless the purchaser is a financial member of the Society when the transfer is processed.

1.11.4 When a horse is accepted for transfer and the transfer has been recorded with the Society, the horse’s Certificate which endorses the transfer will be supplied to the new owner.

1.12 Non Members

1.12.1 Should a horse be sold to a non member or unfinancial member of the Society, the horse’s Certificate shall be held by the Society until the purchaser becomes a financial member of the Society.

1.12.2 If a member purchases a horse from a non member or unfinancial member of the Society, and the horse can be positively identified, providing the transfer application has been duly completed by the last registered or recorded owner of the horse and the horse’s Certificate is held by the Society, the purchaser may apply for transfer if all fees have been paid and the purchaser is a financial member of the Society. The new owner may be required to complete a Statutory Declaration Indemnity form.

1.13 Broodmares



1.13.1 Should a broodmare and foal under 365 days be sold together to the same purchaser, only one transfer fee will apply. It must be indicated on the transfer application for the mare that the mare and foal were sold together, otherwise, two transfer fees will be applicable.

1.13.2 If the foal under 365 days has been registered or recorded, the horse’s Certificate must be returned to the Society, together with the Transfer Application for the mare. If the foal under 365 days has not been foal recorded, the ASH Breeding Certificate must be fully completed by the vendor and submitted with the Transfer Application for the mare.

1.13.3 When a mare carrying a foal is sold, the vendor must ensure that the ASH Breeding Certificate is submitted to the Society, together with the Transfer Application for the mare.

1.13.4 Embryo - The initial owner of an embryo is the Registered Owner of the donor mare. When an Embryo is sold, an Embryo Transfer Sale Notification form must be completed and attached to the Application for Registration for the resulting foal to enable the progeny to be registered by the purchaser. The prescribed fee for transfer of an embryo will apply.

1.14 Sale of Embryo

1.14.1 The initial owner of an embryo is the Registered Owner of the donor mare. When an Embryo is sold, an Embryo Transfer Sale Notification form must be completed and attached to the Application for Registration for the resulting foal, to enable the progeny to be registered by the Embryo Purchaser. The transfer fee prescribed by the Board for transfer of an embryo will apply.

1.15 Bulk Transfer

1.15.1 Procedures as for a single transfer will apply. When a number of Transfer Applications are lodged simultaneously with the Society for horses which are being transferred from one membership directly to another membership the bulk transfer fee will apply. There is no limit to the number of applications in a bulk transfer. Reduced rates will apply if the new owner is a member under the age of 25 yrs.

1.16 Nominee of Vendor’s Membership - Deceased

1.16.1 The Executor and/or Executrix (or person/s appointed as an Administrator in the case of a person who died intestate – no will) must provide relevant documentation to confirm their appointment under the Estate, together with documentation to verify their signatures.

1.16.2 If more than one Executor and/or Executrix (or Administrator) is named in the estate, ALL Executors and/or Executrixes (or Administrator) must provide and sign the documentation as required by the Society.

1.16.3 The Executor and/or Executrix of the Estate (or Administrator) may appoint an authorised agent to act on behalf of the Estate to sign any documentation for registration and transfer purposes.

1.16.4 To transfer a horse from a deceased Estate, all Executors and/or Executrixes (or Administrator), or a person authorised by the Estate, must sign the Transfer Application.

1.16.5 The transfer shall not be effected unless the horse’s Certificate is returned to the Society, all fees have been paid, and the purchaser is a financial member of the Society.

1.16.6 If horses are transferred to multiple memberships, transfers fees will apply for each new owner.

1.16.7 If a horse is being transferred from a deceased nominee’s membership, within twelve months of the nominee passing away; a reduced transfer fee may apply providing all documentation and fees are lodged at the same time and the following circumstances apply:

1.16.7.1.1 Horses are transferred to the nominee’s Executor and/or Executrix (or Administrator).

1.16.7.1.2 Horses are transferred to an individual who was previously listed as a joint Registered Owner of the horse on Society records (ie, A & B Bloggs).

1.16.7.1.3 Horses are transferred to a member who was linked to the nominee’s membership on Society records, at time of passing.

1.16.7.1.4 Horses are being transferred to a member who is a significant beneficiary of horses under the Estate. The Executor and/or



Executrix (or Administrator) must provide a signed statement to that effect.

1.16.8 If 15 horses or more are being transferred to one membership, a bulk transfer fee would be considered the reduced rate. In the case of any horse purchased from an Estate, a standard transfer fee will apply.

1.16.9 It is recommended that the Executor and/or Executrix (or Administrator), or person authorised by the Estate, attend to the ownership of all horses listed under the membership within twelve months of the nominee passing. Transfers submitted after twelve months of passing will not be eligible for any discount.

1.17 Syndicate

1.17.1 Procedures as for a single transfer will apply. The first member listed on the Syndicate Transfer will be recognised as the Principal of the Syndicate. MEMBERS OF THE SYNDICATE MUST BE FINANCIAL TO RECEIVE PRIVILEGES FOR THE HORSE.

1.17.2 When a horse is being transferred to a Syndicate of multiple members, a Syndicate Transfer Application must be completed and the Syndicate Transfer fee will apply.

1.17.3 All members of the Syndicate must sign a Transfer Application as joint owners of the said horse, when purchasing, selling or changing the members of the Syndicate.

1.17.4 A Syndicate Transfer applies to one horse only. A group of members requiring multiple horses to be transferred or progeny to be registered under the same name should obtain a membership for the group under a partnership name.

1.17.5 Broodmares - any financial member of the Syndicate may register or record progeny of a broodmare owned by the Syndicate.

1.17.6 Stallions - any member of the Syndicate or their authorised agent may sign service records for the stallion providing they are a financial member of the Society. Any member of the syndicate may advertise the horse for stud purposes.

1.17.7 Showing - the horse may be shown by one financial member of the Syndicate, or the entire Syndicate providing all members of the syndicate are financial members of the Society.

1.17.8 When a Syndicate Transfer has been accepted and duly recorded with the Society, a horse’s Certificate which endorses the transfer will be supplied to each member of the Syndicate.

1.17.9 A Syndicate Transfer Application is obtainable from Head Office.

1.18 Transfer Approved by Board

1.18.1 The Society reserves the right to transfer a horse where possession of the horse has changed without a signed transfer application from the last registered or recorded owner. Special cases will be treated on their merits and a financial member should not be unduly inconvenienced where evidence to the Board’s satisfaction can be produced.

1.18.1.1 In such cases, the Board will consider the identity of the horse, possession of the horse and the conduct of the members concerned, including whether they have acted in accordance with the regulations.

1.18.1.2 An applicant seeking the exercise by the Board of its discretion under this rule must make written application to the Board outlining the circumstances surrounding the inability to provide a properly completed and signed Transfer Application and shall pay the prescribed appeal fee (non-refundable) in advance. The applicant will also be responsible for payment of any additional expenses incurred by the Society in reviewing the case.

1.18.1.3 The transfer will need to be approved by the Board and under no circumstances should the identity of the horse be disputed. Prior to being considered, the Board may require all or any of the following documentation to be submitted.

1.18.1.3.1 The current owner completes a Statutory Declaration Indemnity form for transfer purposes. In addition, the current owner may supply any documentation relating to the change in possession.

1.18.1.3.2 The current owner completes a Statutory Declaration Markings form for identification purposes, together with a colour



photograph of both sides of the horse. In addition, the current owner may supply any documentation relating to the identity of the horse.

1.18.1.3.3 The last registered owner to provide a written explanation as to why they are not prepared to sign a transfer application in accordance with regulation – Section 6, rule 1.5.

1.18.1.4 Should the Board approve the transfer of the horse, the current owner will be responsible for all applicable fees, i.e., transfer, reissue, registration, etc.

1.18.1.5 The acceptance or non-acceptance of an Application to Transfer under this regulation shall be a matter for the Board in its absolute discretion, subject to the requirements of this rule.

2 PURCHASER NOTICE

2.1 The information contained on the registration is based on details provided to The Australian Stock Horse Society Limited by Members for the purpose of the Society’s record keeping. Whilst exercising due care, the Society is unable to guarantee the accuracy or authenticity of such information and cannot accept any responsibility. Registration does not constitute proof of legal or beneficial ownership of any horse.

2.2 The Australian Stock Horse Society, its members, Branches or related corporations, officers, agents and employees, for themselves and for those for whom they act, while exercising due care have provided all information without responsibility and give no guarantee whatsoever as to its accuracy.

2.3 The Society is unable to provide any guarantees as to the suitability of any horse and purchasers must rely on their own enquiries in this regard. Persons making enquiries in relation to suitability should include: health, soundness, temperament, performance, ability, fertility and the like.

2.4 Horses may be offered for sale with all faults, if any, including addiction to windsucking; symptoms of being a wobbler or roarer; cryptorchids, visible deformity of the genitalia and the like. Horses or their progeny which, in the opinion of the Board, are rigs or objectionable horses, and have already been accepted for registration or recording, may be deregistered by the Board.

2.5 The purchaser is responsible for inspection of any horse prior to sale and such inspection should include advice by any qualified person, if deemed necessary.

2.6 Any person, at his or her own expense, may arrange a veterinary inspection (including drug testing) with the vendor prior to the horse being purchased. The purchaser and vendor should agree on conditions of sale prior to a veterinary inspection being conducted. The conditions of sale may include: first offer, price, delivery, veterinary or test results that render sale null and void, payment deadline and the like.

2.7 The vendor has the right to allow or decline any request to ride or handle any horse prior to the sale. Any person who rides or handles a horse at the sale does so entirely at their own risk and the Society, its members or Branches do not assume or accept any responsibility or liability for any accident, damage, injury to horses, riders or handlers, beasts, ground, spectators, or any other person or property whatsoever. Any person requesting to ride or handle any horse must be suitably attired for riding a horse.

2.8 Comments of the vendor relating to horses for sale are based on the vendor’s information. The Australian Stock Horse Society Limited is unable to establish the accuracy or authenticity of such comments and any purchaser should rely on their own enquiries in this regard.

2.9 Further advice on purchasing an Australian Stock Horse is available on the Society’s website www.ashs.com.au - Horses for Sale page, Buyer’s Guide. The Society recommends any persons wishing to purchase an Australian Stock Horse avail themselves of the information provided and seek advice from qualified persons if deemed necessary.

2.10 Any dispute in relation to any statements, guarantees or warranties offered by the vendor shall be against the vendor only. Any dispute of this nature will be for the vendor and purchaser to resolve and is not the responsibility of The Australian Stock Horse Society.

2.11 The purchaser should investigate with any past or present owner whether semen or embryos has been collected, commercial or private use, how many retained and conditions for sale or use. These conditions are between the parties involved and are not for the Society’s involvement or consideration.



3 LEASE

3.1 The Board may accept or refuse any notification for lease application and termination without assigning a reason.

3.2 A horse will not be considered leased or a lease terminated until all fees have been paid, the lease or lease termination has been recorded with the Society and recorded on the horse’s Certificate.

3.3 Members who lease a horse must complete and submit a lease notification to the Society together with the horse’s Certificate.

3.4 Within fourteen days of the termination date, the lessee must return the horse’s Certificate to the Society.

3.5 When a horse is leased, under no circumstances must the horse’s Certificate be handed to the lessee. When a lease is terminated, under no circumstances must the horse’s Certificate be handed to the lessor.

3.6 No lease shall be effected unless the lease notification, prescribed by the Board, is completed and signed by the lessor and lessee of the horse. The nominee of the membership must sign the lease notification.

3.7 The lease shall automatically terminate twelve (12) months from the date of commencement unless the date is specified on the lease notification form. Should both parties agree to extend the termination date, an agreement signed by both parties must be lodged with the Society before the lease termination date, and must specify the date to which the lease is extended.

3.8 The lease notification fees should be paid by mutual agreement between the lessee or lessor. If the fee is not attached to the lease notification, it will be presumed that the lessee will pay the fee. No lease or notification shall be effected unless the prescribed fee has been paid.

3.9 No lease notification shall be effected unless the horse’s Certificate is submitted to the Society. If the horse’s Certificate has been lost or misplaced, the horse’s Certificate must be reissued and the applicable fee paid for reissue.

3.10 A lease shall not be effected unless the lessee is a financial member of the Society when the lease is processed.

3.11 A lease termination shall not be effected unless the lessor is a financial member of the Society when the lease termination is processed.

3.12 Should a broodmare and foal under 365 days be both leased to the same lessee, two lease notifications and two lease fees will apply. If only the broodmare is leased, the foal will remain the property of the lessor.

3.13 When a horse is accepted for lease and the lease has been recorded with the Society, the horse’s Certificate, which endorses the lease, will be forwarded to the lessee. When the lease termination has been recorded with the Society, the horse’s Certificate which endorses the lease termination will be forwarded to the lessor.

3.14 A lease termination can only be terminated for the membership to which the horse was officially leased. If a horse being leased is sold, the lease must firstly be terminated, then the horse can be officially transferred into the purchaser's membership. (Refer Regulations - Transfer).

3.15 Should a lease notification be lodged for a mare which has been covered within the preceding twelve month period, the lessor or lessee must ensure that the ASH Breeding Certificate is be submitted to the Society, together with the lease notification application for the mare.

3.16 Only the lease notification, application and termination dates will be recorded by the Society. Any conditions which the lessor or lessee require, must be by mutual agreement with both parties. No conditions accepted by both parties shall be in conflict with the Society's rules and regulations. Such conditions may be endorsed by a lawyer or solicitor.

3.17 For a person under 18 years of age, the lease notification must be endorsed by a parent or legal guardian.

3.18 Should a horse be leased to a non-member or unfinancial member of the Society, the horse’s Certificate shall be held by the Society until the lessee becomes a financial member of the Society or the lease is terminated.

3.19 The Society reserves the right to effect a lease or lease termination of a horse, where evidence of the lease or lease termination can be produced. Each case will be treated on its merits and the decision of the Society will be final.



3.20 Should a horse be leased from the estate of a deceased person, the executor or executrix, or a person authorised on behalf of the membership, must sign the lease notification.

4 PRIORITY APPLICATIONS

4.1 A priority fee will apply to any member who requires a registration or transfer application to be processed or provided within two working days. For a member to be eligible for this service, the member must provide the Society with payment of all fees (including priority fee) by bank cheque, bankcard, mastercard or visa and a facsimile number for urgent transmissions and lodgement of original forms. Any applications paid by personal cheque will be held for ten working days.

4.2 For any registration application submitted for a horse requiring inspection, a video inspection must be included. In such cases, the registration application may be held up to five working days for inspection purposes.

4.3 Once the registration or transfer application has been processed by the Society, the processed documentation will be faxed to the member. If the application is incomplete or inaccurate, a fax will be sent to the owner listing the errors. For the priority fee to remain valid for incomplete or inaccurate applications, the owner must rectify all errors within five working days. It is the responsibility of the member to ensure that all errors are rectified.

5 POWERS OF THE BOARD AND/OR SOCIETY

5.1 The Board may accept or refuse any Transfer or Lease Application without assigning a reason.

5.2 Any Transfer or Lease Application will be accepted by the Society on the understanding that the person submitting the certificate or application agrees to abide by the requirements of the Board regarding such documents. The Board shall have the right to call upon any person submitting such documents to produce any horse and/or progeny for inspection and examination if, and when, required.

5.2.1 Any member found to be submitting false documentation may be referred to the Society’s Disciplinary Committee at the discretion of the Board or the Stud Book Committee.

5.3 For the Society to compile and maintain accurate records, the receipt of correct horse information is imperative. The Society has the right to reject incomplete, inaccurate or late applications. The Board may impose penalties for late lodgement.

5.4 The Board is empowered to request a DNA sample for any horse in which a Transfer or Lease Application has been submitted, or has been obtained. The Board may suspend any member responsible for submitting incorrect or inaccurate applications and deregister or suspend the horse/s in question.

5.5 If it is proven that a breach of the rules and regulations has occurred regarding the Transfer or Lease Application of a horse, the eligibility of the horse to compete in ASH events may be suspended at the discretion of the Board.

5.6 The registration or recording of a horse shall not be affected if the sire or dam has been de-registered, providing however, that the progeny was registered or foal recorded whilst the horse was registered.

5.7 Horses or their progeny which, in the opinion of the Board, are rigs or objectionable horses, and have already been accepted for registration or recording, may be de-registered by the Board.

5.8 Any member seeking the exercise by the Board of its discretion under these rule must make written application to the Board outlining the circumstances surrounding the case and shall pay the prescribed appeal fee (non-refundable) in advance. The applicant will also be responsible for payment of any additional expenses incurred by the Society in reviewing the case.

5.9 The Transfer or Lease Application does not constitute proof of legal or beneficial ownership of any horse. It contains information provided by members to the Society by members for the purpose of the Society’s records. The Transfer or Lease Application at all times remains the property of The Australian Stock Horse Society Limited.

5.10 NOTE: Any disputes of a contractual or financial nature in relation to the breeding or ownership of a horse are not for the Society’s consideration. Members in such situations are advised to seek legal advice if unable to resolve the issues.

ASHS - RULES AND REGULATIONS Section 7 – Shows and Sales

Effective – 10th August 2018 Page 1




Section 7 - Shows and Sales

1 SHOWS AND EVENTS

1.1 Refer to Events Rules and Regulations for all Event and Show Regulations in the Events Handbook.

2 CONDITIONS FOR APPROVED ASH SALES

2.1 Application for an Approved Sale

2.1.1 The organiser and agent acknowledge all conditions for an Approved Sale when submitting an Application to the Board.

2.1.2 A request to hold an Approved Sale must be approved by the Board.

2.1.3 Such a request for approval must include - Date, Venue, Nomination Fees, Agent or Agents, plan for advertising and any restrictions on the category of horses accepted in the sale.

2.1.4 Booking Fee to be fixed by the organisers and paid to the organisers or Agent.

2.1.5 The closing date for entries must be a minimum of 8 weeks prior to the sale.

2.1.6 Agent to be selected by the organisers.

2.1.7 Date and venue to be selected by the organisers.

2.1.8 Catalogue Details to be checked by the Society prior to printing at the prescribed fee.

2.1.9 Distribution of the catalogues to be primarily by the agent and assisted by the organisers.

2.1.10 Organisers should provide an opportunity for prospective buyers to inspect all horses in good condition, witness reasonable workouts, parades, demonstrations and the like prior to the Sale.

2.2 Eligibility for Entry

2.2.1 The vendor must be a financial member of The Australian Stock Horse Society Limited to be eligible to enter horses in the sale.

2.2.2 Horses are not acceptable unless all pending applications relating to the registration of that horse or its registration in the name of the Vendor have been fully completed prior to the entry closing for the sale.

2.2.3 To be eligible for nomination, all horses must be fully registered with the Society.

2.2.4 The name of the vendor must be the same as the name of the owner under which the horse is currently registered with the Society. When a registered horse has changed ownership, the vendor must ensure that all procedures to transfer ownership to their membership have been completed prior to nomination for the sale.

2.2.5 Vendors are responsible for checking the information on the horse’s Certificate of Registration at time of nomination, i.e., sex, colour, brands, markings, etc. Horses will be rejected from the sale if the information on the Registration Certificate does not correspond with the horse presented for inspection as specified in the Society Regulations – Identification of Horses.

2.2.6 The owner is required to sign a declaration on the Nomination Form certifying that they have checked the horse’s Certificate of Registration against the horse nominated for sale.



2.2.7 Stallions and Colts, 4 years old and over, at time of sale must be Sire Registered.

2.2.8 To be sold as a broodmare, at the time of sale, the mare must be in foal or have a foal at foot less than 12 months of age.

2.2.9 At Approved ASH Sales, horses registered for breeding purposes only may only be sold as a Led Broodmare or Led Sire.

2.2.10 In relation to the sale of an embryo, eligible for ASH registration, the recipient mare must be registered.

2.3 Vendor Responsibility

2.3.1 The Certificate of Registration must be handed to the Organiser prior to the horse being inspected on the day of the sale.

2.3.2 Broodmares in foal must be pregnancy tested and a Veterinary Certificate produced, together with the ASH Breeding Certificate with service details duly completed. The Veterinary Certificate must indicate a minimum of 42 days in foal and must be issued within 21 days prior to the sale being held.

2.3.3 Broodmares with a foal at foot (foal must be less than 12 months old) must produce either the Foal’s Certificate of Registration, Foal Recording Certificate or ASH Breeding Certificate (with details of service and the resultant foal’s information duly completed).

2.3.4 Foals over twelve months of age must be registered and the Certificate of Registration must be produced for the inspection.

2.3.5 Failure to provide the appropriate paperwork prior to the inspection of the horse will result in the horse being REJECTED from the sale and nomination fees will not be refunded.

2.3.6 Once a horse has been accepted into the catalogue, there is no refund on the nomination fee.

2.3.7 The Vendor is responsible for the completion of the Transfer Application, the transfer application will be provided at the sale and will only require the signature of the Vendor (nominee of the membership or authorised agent). Transfer applications must be signed immediately after the horse has been sold.

2.3.8 The Vendor irrevocably appoints the agent the attorney of the Vendor to sign on behalf of the Vendor (or its nominee or authorised agent as the case may be) the transfer application in the event that the Vendor fails to do so as required by the preceding sub-rule.

2.3.9 Any person at his or her own expense may arrange a veterinary inspection with the vendor of any lot prior to the horse being offered for sale. Under such circumstances, the vendor must have the horse available at the grounds on the day of the sale, a minimum of 4 hours prior to the commencement of the sale.

2.3.10 Whilst exercising due care in the printing of the catalogue for the sale and in reproducing the relevant information contained on the nomination form, the Australian Stock Horse Society Ltd does not warrant that the catalogue will be free of typographical or other error. It is the responsibility of the Vendor to check the accuracy of the details printed in the sale catalogue in respect of the Vendor and/or the horse nominated and bring to the attention of the auctioneer prior to the sale any error or defect. The Australian Stock Horse Society Limited does not accept any responsibility for loss or damage suffered by a Vendor in respect of any such error or defect.

2.4 Horse Identification

2.4.1 Refer to ASHS Rules and Regulations – Identification of Horses.

2.4.2 All inspections of horses at Approved ASH Sales must be free of saddlery and tack, other than a bridle or halter.

2.5 Vendors Duty of Disclosure

2.5.1 Windsucking, wobblers, roarers – should any horse be addicted to windsucking or show any symptoms of being a wobbler, roarer, then this fact must be disclosed by the Vendor to the Auctioneer prior to sale of the lot. The Auctioneer will disclose these facts at the time of sale.

2.5.2 Cryptorchids and any horse being presented for sale showing a visible deformity of the genitalia must be disclosed by the vendor to the Auctioneer prior to sale of the lot. The Auctioneer will disclose these facts at the time of sale.



2.5.3 If the vendor fails to make the said disclosure and the lot shall prove to have one of these symptoms within seven (7) days, then subject to the purchaser producing to the Society written evidence signed by a qualified Veterinarian Surgeon, certifying that the said lot has one of these symptoms, then:

2.5.3.1 Subject to the purchaser, at his own expense, returning the said lot to the place of sale or Vendor’s residence (whichever being the closest for the Purchaser), the Purchaser may rescind the sale and any purchase monies paid by the Purchaser shall be immediately refunded by the Vendor;

2.5.3.2 The Vendor may, at the discretion of the Board, be liable for suspension of the Vendor’s ASHS membership for a period of up to 13 months, and a fine of up to $500.00.

2.5.4 Where the Vendor has retained semen or embryos, then this fact must be disclosed by the Vendor to the Auctioneer prior to sale of the lot. The Auctioneer will disclose these facts at the time of sale. If the vendor fails to make the said disclosure, the vendor’s signature will become invalid on any applications for any mating in relation to the said horse which resulted after the sale of the said horse. As part of the disclosure, the vendor must disclose how many embryos or semen straws have been retained and whether the use is for commercial or private use.

2.5.5 The Agent, within 7 days of the sale, must advise any such disclosure to the Society, in writing.

2.6 Remarks

2.6.1 Comments in the catalogue relating to horses listed for sale are based on information supplied by Vendors.

2.6.2 Comments should be restricted to a maximum of forty words. Comments found to be excessive will be shortened.

2.6.3 The Australian Stock Horse Society Limited is unable to establish the accuracy or authenticity of such comments and any purchaser should rely on their own enquiries in this regard.

2.6.4 At an approved sale, references to other breeds are not permitted during the sale or in the catalogue.

2.6.5 Any abbreviated words may be typed in full.

2.6.6 Any comments of a detrimental nature to the breed will be deleted from the comments.

2.7 Inspectors’ Responsibilities

2.7.1 The Inspector must collect the ORIGINAL Certificate of Registration, together with any other appropriate paperwork, prior to the inspection of the horse. Failure to provide the appropriate paperwork will result in the horse being REJECTED from the sale.

2.7.2 If the Inspector has identified any discrepancies between the horse’s Certificate of Registration and the horse presented for inspection (sex, colour, brands, markings and the like), the Inspector must act in accordance with the Society’s Regulations – Identification of Horses. These regulations specify situations where the Inspector must REJECT horses from the sale.

2.7.3 The Inspector may REJECT a horse from the sale, if the horse does not comply with the following conditions:

2.7.3.1 The horse should be prepared and presented suitably for the sale.

2.7.3.2 The horse should be free of undesirable characteristics and conformation faults.

2.7.4 After the completion of the inspection of sale horses, the sale organiser and/or the Society Inspector must report to the agent any lot rejected or not presented for inspection and advise that the horse is not eligible to be offered for sale under any circumstances.

2.8 Organiser’s Responsibility

2.8.1 The Organiser must complete a Risk Management Assessment, with the agent, prior to the sale being conducted. The assessment may follow the format of a pro-forma assessment that can be provided by the Society upon request, and must cover the items outlined in the pro-forma as a minimum requirement.



2.8.2 The Organiser must select Society Inspectors to view every horse offered for sale in accordance with the Regulations.

2.8.3 After the completion of the inspection of sale horses, the sale organiser and/or the Society Inspector must report to the agent any lot rejected or not presented for inspection and advise that the horse is not eligible to be offered for sale under any circumstances.

2.8.4 On the day of the sale, the Organiser is expected to ensure vendors sign the applicable transfer applications for horses sold. When the sale is finalised, the Organiser must ensure that the Transfer Applications and Certificates of Registration are returned to the Society’s Head Office within seven days of the sale.

2.8.5 A media release with details of the top priced horses and averages should be forwarded to the Society’s Head Office after the sale, so that details can be reported in The Australian Stock Horse Journal. Several quality photographs of horses offered for sale should also be forwarded to accompany the media release where possible.

2.9 Agent Responsibility

2.9.1 The agent is responsible for the advertising and promotion of the sale, as well as printing of the catalogue from the nomination fees.

2.9.2 The nomination form must clearly indicate what horses are eligible for nomination into the sale, i.e. Yearlings, Ridden Horses, etc.

2.9.3 The agent is responsible for receiving the sale nomination forms and fees. Any refund is at the discretion of the organiser.

2.9.4 Should the sale organiser and/or Society Inspector report that any lot has been rejected or not presented, the agent must refuse to offer the horse for sale under any circumstances.

2.9.5 The transfer fee must be paid by the Vendor through the agent as part of the nomination fee or deducted from the sale price.

2.9.6 When the transfer fee is included in the Nomination Fee and the horse is passed in or withdrawn, the transfer fee is refundable to the vendor by the collector of the nomination fees.

2.9.7 The transfer fee for each horse sold must be forwarded to the Society’s Head Office within fourteen days of the sale. Only one transfer fee will apply to each broodmare and foal sold, providing the foal is under 12 months and both the mare and foal are purchased by the same person. Should the foal be over 12 months, or is sold separately, two transfer fees will be required.

2.9.8 The agent is responsible for advising the Society’s Head Office of the purchaser’s details (name, address, and membership number) within fourteen days of the sale.

2.10 Head Office Responsibility

2.10.1 The transfer application for the horses catalogued will be supplied by the Society’s Head Office, together with membership applications and information on the Society.

2.10.2 The Society’s Head Office is responsible for checking all horses nominated in the sale, to ensure that horses are eligible for inclusion to the sale under the Society’s regulations.

2.10.3 The Society’s Head Office is responsible for typesetting the details of the horses to be catalogued, at the prescribed fee, payable by the agent from the nomination fees.

2.10.4 The catalogue fee includes the cost of loading one photograph of each horse onto the ASHS Online Stud Book prior to the sale.

2.11 Submission of entries

2.11.1 The vendor must submit the entries to the agent prior to the closing date for sale nominations.

2.11.2 Entries will not be accepted unless accompanied by the entry fee (GST inclusive).

2.11.3 Entries submitted without a vendor’s signature will not be accepted.

2.11.4 Vendors must submit a photocopy of the registration papers with the entries.

2.11.5 The height of horses should only be completed on the sale nomination if the horses are 4 years of age or older. The height of younger horses may be included in the sale remarks.

2.11.6 The Sale Committee reserves the right to restrict the number of entries (if excessive).



2.11.7 GST – The vendor must declare on the nomination form one of the following: GST Registered – ABN Number, GST Not Registered – ABN Number, Hobbyist.

2.12 Substitute Horse – Late Nomination

2.12.1 Substitute horses are at the Agent’s discretion.

2.12.2 A substitute horse must be approved by the ASHS Head Office.

2.12.3 The sale organizer under exceptional circumstances may consider a late nomination after cataloguing. Late nominations must be approved by ASHS Head Office, sale organizer and the agent.

2.13 Drugs Policy

2.13.1 Refer to ASHS Rules and Regulations – Drugs Policy.

2.14 Other

2.14.1 An equestrian helmet approved by the Australian Standards of Australia with a chin strap securely fastened MUST be worn by all riders/competitors under 18 years of age when riding in the perimeter of the grounds, not just in the ring.

2.14.2 Any person involved with handling the horse within the perimeter of the grounds; ie, strapper, handler, trainer, rider and the like must be a financial member of the Society.

2.15 Purchaser’s Responsibility

2.15.1 The Society strongly recommends that if a bid card system is used, the bid card be obtained in the name of the purchaser (member or non-member), NOT in the name of an agent acting on behalf of the purchaser.

2.15.2 The purchaser must complete the Purchaser’s Instructions in the back of the catalogue, indicating the correct membership name and number for the horse to be transferred and hand it into the agents before leaving the sale.

2.15.3 The purchaser must be a financial member of the Society to receive the horse’s registration papers.

2.15.4 If the purchaser is a non-member, the horse’s registration papers will be retained by the Society until such times as the new owner becomes a member of the Society. The horse’s registration will be suspended until such times as the new owner joins the Society.

2.15.5 If the purchaser of a horse at an approved sale is a non-member, the purchaser is entitled to a half price Full or Youth membership for the remainder of the current membership year, provided the purchaser has never had a previous membership with the Society. Such a purchaser must complete a Membership Application indicating: ASH Approved Sale – Lot ## (Half Price Membership Incentive).

2.16 Purchaser’s Notice

2.16.1 The Australian Stock Horse Society has established that the information in the catalogue (except brands and remarks) is in accordance with the said lot’s registration at time of nomination. A Society Inspector on the day of the sale will inspect each lot for identification in accordance with the regulations by evaluating the description of the registered horse against the horse to be presented for sale. Horses may be rejected from the sale if the identification of the horse is not verified against the registration.

2.16.2 The information contained in this catalogue is based on details provided to The Australian Stock Horse Society Limited by Members for the purpose of the Society’s record keeping. Whilst exercising due care, the Society is unable to guarantee the accuracy or authenticity of such information and cannot accept any responsibility. Registration does not constitute proof of legal or beneficial ownership of any horse.

2.16.3 The Australian Stock Horse Society, its members, Branches or related corporations, officers, agents and employees, for themselves and for those for whom they act, while exercising due care have provided all information without responsibility and give no guarantee whatsoever as to its accuracy.

2.16.4 The Society is unable to provide any guarantees as to the suitability of any horse and purchasers must rely on their own enquiries in this regard. Persons making enquiries in relation to suitability should include: health, soundness, temperament, performance, ability, fertility and the like.

2.16.5 The purchaser is responsible for inspection of any lot prior to sale and such inspection should include advice by any qualified person, if deemed necessary. Each lot is offered



with all faults, if any, except those conditions stated under the Vendor’s Duty of Disclosure, unless disclosed by the agent at time of sale. The purchase of any lot with such a condition (windsucking, wobblers, roarers, cryptorchids, visible deformity of the genitalia) must be reported to the Society in accordance with the regulations within seven days of purchase.

2.16.6 Any person at his or her own expense may arrange a veterinary inspection with the vendor of any lot prior to the horse being offered for sale. Under such circumstances, the vendor must have the horse available at the grounds on the day of the sale, a minimum of 4 hours prior to the commencement of the sale.

2.16.7 The vendor has the right to allow or decline any request to ride or handle any lot prior to the sale. Any person who rides or handles a lot at the sale does so entirely at their own risk and the Society, its members or Branches do not assume or accept any responsibility or liability for any accident, damage, injury to horses, riders or handlers, beasts, ground, spectators, or any other person or property whatsoever. Any person requesting to ride or handle any lot must be a member of the Society and suitably attired for riding a horse.

2.16.8 Comments in the catalogue relating to horses listed for sale are based on information supplied by Vendors. The Australian Stock Horse Society Limited is unable to establish the accuracy or authenticity of such comments and any purchaser should rely on their own enquiries in this regard.

2.16.9 Under the Society’s Regulations, all horses being offered for sale at Approved ASH Sales are subject to a No Prohibited Substance rule. Although the Society conducts random drug testing at Approved ASH Sales, the Society is unable to guarantee that any specific lot will be tested. Any purchaser at the fall of the Auctioneer’s hammer may request a swab or sample be taken from the subject horse at the expense of the purchaser. If the purchaser so elects, the sale of the swabbed horse may be rendered null and void if the horse returns a positive swab to any prohibited substance.

2.16.10 Further advice on purchasing an Australian Stock Horse is available on the Society’s website www.ashs.com.au - Horses for Sale page, Buyer’s Guide. The Society recommends any persons wishing to purchase an Australian Stock Horse avail themselves of the information provided and seek advice from qualified persons if deemed necessary.

2.16.11 A person bidding on any lot acknowledges that should the lot be knocked down to the person as highest bidder at the fall of the Auctioneer’s hammer and “sale” or “sold” is declared, the person is responsible for payment of the nominated price to the agent and transfer of ownership will be notified to the Society as recorded by the sale clerk at time of purchase.

2.16.12 Any dispute in relation to any statements, guarantees or warranties offered by the vendor shall be against the vendor only. Any dispute of this nature will be for the vendor and purchaser to resolve and is not the responsibility of The Australian Stock Horse Society.

3 CONDITIONS FOR SUPPORTED ASH SALES

3.1 In relation to horse sales for Registered Horses, the Society negotiates with the Agent for the sale to be sanctioned as a Supported ASH Sale. Conditions for a Supported ASH Sale includes the following:

3.1.1 Transfer fees for every horse sold must be paid by the vendor, deducted by the agent from sale price and paid to the Society.

3.1.2 Any horse nominated as an Australian Stock Horse must be fully registered with The Australian Stock Horse Society. The vendor must be a financial member of The Australian Stock Horse Society to enter the horse in the sale. The name of the vendor must be the same as the owner under which the horse is registered with The Australian Stock Horse Society.

3.1.3 Society Inspectors be employed to inspect horses for correct identification prior to sale (Agent expense) and horses must pass the identification inspection to be offered for sale.

ASHS - RULES AND REGULATIONS Section 8 – Drugs Policy


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Section 8 - Drugs Policy

1 DRUGS POLICY

1.1 Nil Prohibited Substances

1.1.1 All horses competing in Australian Stock Horse Society (ASHS) events or being offered at an ASH Approved Sales are subject to a No Prohibited Substance rule. This means that no Prohibited Substance is to be administered to the horse in the time before an event or sale such that it, or any ingredient or metabolism of it, might be present in the horse, might be detectable in its blood, saliva and/or urine samples, or might have any effect on its performance at the time of the event or sale.

1.1.2 The ASHS may, on its own volition or upon the request of a Branch or Management Council and without notice, request the registered owner (referred to in this Policy as "the owner") and/or rider/handler of a horse entered in an ASHS event, or an ASH approved sale (including those events and sales conducted by Branches or Management Councils), to take the horse immediately to the location selected by the testing personnel. The owner and/or rider/handler must present the horse for collection of blood, saliva and/or urine samples, removing equipment from the horse, leaving it quietly in the stall and avoiding any distractions.

1.1.3 The horse must be left under the supervision of the testing personnel until all sample collections are completed or until it is released by the testing personnel. The owner and/or rider/handler must witness the collection process and sign the relevant documents as requested. Owners and/or rider/handlers or their representatives are required to exhibit a polite attitude and actions towards the testing personnel at all times.

1.1.4 Should any mare or filly presented for drug testing under this policy be pregnant, it is the responsibility of the registered owner and/or rider/handler of a horse to advise the drug testing personnel of the mare’s condition and supply the name of the stallion and the dates of service or insemination of such mare or filly. This information must be recorded on the drug testing documentation prior to the owner and/or rider/handler signing the documentation as a witness. In such case, the Society reserves the right to have a licensed Veterinarian pregnancy test the horse in question. Should the registered owner and/or rider/handler of a horse report false or misleading information in this regard, the member may be suspended at the discretion of the Board.

1.1.5 Under this Policy, the owner and/or rider/handler is held responsible and accountable for the condition of the horse and for compliance with this Policy. The owner shall ensure that any rider/handler is aware of the terms of this Policy and shall comply with any request made by the ASHS to the rider/handler in relation to this Policy.

1.1.6 In relation to an ASHS approved sale (including those sales conducted by Branches or Management Councils), the Society or any purchaser, at the fall of the Auctioneer's hammer, may request a swab or sample be taken from the subject horse at the expense of the purchaser or Society as the case may be, so requesting. If the purchaser so elects, the sale of the swabbed horse may be rendered null and void if the horse returns a positive swab to any prohibited substance.

1.1.7 In the absence of evidence to the contrary, it is presumed that the sample of blood, saliva and/or urine tested by the approved laboratory to which it is sent is the one taken from the horse in question, its integrity is preserved and that all procedures for same, collection,




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preservation, transfer to the laboratory and analysis of the sample, are correct and accurate, and the report received from the laboratory pertains to the sample taken from the horse in question and correctly reflects the condition of the horse during the event or sale in which it was entered.

1.2 Prohibited Substances

1.2.1 Any substance is a "prohibited substance" if it contains an ingredient that is a stimulant, depressant, tranquilliser, local anaesthetic, psychotropic (mood and/or behaviour altering) substance, or drug which might effect the performance of the horse and might interfere with the prohibited substance testing process.

1.2.2 The following substances are specified as prohibited substances:

1.2.2.1 List of prohibited substances:

1.2.2.1.1 Anileridine,

1.2.2.1.2 Etorphine,

1.2.2.1.3 Dipipanone,

1.2.2.1.4 Endorphins,

1.2.2.1.5 Human Erythropoietin, Darbepoetin Alfa,

1.2.2.1.6 Human, Bovine and Porcine/Canine Insulin,

1.2.2.1.7 Diacetylmorphine (heroin), Cocaine, Cannabinoids and Lysergic Acid Diethylamide (LSD),

1.2.2.1.8 Amphetamines including Amphetamine, Methylamphetamine; Methylenedioxyamphetamine, Methylenedioxymethamphetamine,

1.2.2.1.9 Phencyclidine,

1.2.2.1.10 Gamma-hydroxybutyric Acid (GHB) and its salts.

1.2.2.2 Metabolites, artifacts and isomers of the substances specified in rule 1.2.2.1 of the ASHS Drugs Policy Regulations.

1.2.3 The following substances are declared as prohibited substances:

1.2.3.1 Substances capable at any time of acting directly or indirectly on one or more of the following mammalian body systems:

1.2.3.1.1 Central and/or peripheral nervous systems,

1.2.3.1.2 Cardiovascular system,

1.2.3.1.3 Respiratory system,

1.2.3.1.4 Alimentary digestive system,

1.2.3.1.5 Musculo-skeletal system,

1.2.3.1.6 Uro-genital system,

1.2.3.1.7 Endocrine system.

1.2.3.2 Substances falling within the following categories of substances:

1.2.3.2.1 Acidifying agents,

1.2.3.2.2 Adrenergic blocking agents,

1.2.3.2.3 Adrenergic stimulants,

1.2.3.2.4 Alkalinising agents,

1.2.3.2.5 Anabolic agents,

1.2.3.2.6 Analgesics,

1.2.3.2.7 Antiangina agents,

1.2.3.2.8 Antiarrhythmic agents,



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1.2.3.2.9 Anticholinergic agents,

1.2.3.2.10 Anticoagulants,

1.2.3.2.11 Antidepressants,

1.2.3.2.12 Antihistamines,

1.2.3.2.13 Antihypertensives,

1.2.3.2.14 Anti-inflammatory agents,

1.2.3.2.15 Blood coagulants,

1.2.3.2.16 Bronchodilators,

1.2.3.2.17 Bronchospasm relaxants,

1.2.3.2.18 Buffering agents,

1.2.3.2.19 Central nervous system stimulants,

1.2.3.2.20 Cholinergic agents,

1.2.3.2.21 Corticosteroids,

1.2.3.2.22 Depressants,

1.2.3.2.23 Diuretics,

1.2.3.2.24 General anaesthetics,

1.2.3.2.25 Haematopoietic agents,

1.2.3.2.26 Hormones (including trophic hormones) and their synthetic counterparts,

1.2.3.2.27 Hypnotics,

1.2.3.2.28 Local anaesthetics,

1.2.3.2.29 Muscle relaxants,

1.2.3.2.30 Narcotic analgesics,

1.2.3.2.31 Neuromuscular agents,

1.2.3.2.32 Plasma volume expanders,

1.2.3.2.33 Respiratory stimulants,

1.2.3.2.34 Sedatives,

1.2.3.2.35 Tranquillisers,

1.2.3.2.36 Vasodilators,

1.2.3.2.37 Vitamins administered by injection.

1.2.3.3 Metabolites, artifacts and isomers of the prohibited substances prescribed by rules 1.2.3.1 and 1.2.3.2 of the ASHS Drug Policy Regulations; and

1.2.3.4 Any substance designed to mask the presence of any of the substances referred to in rules 1.2.3.1 and 1.2.3.2 of the ASHS Drug Policy Regulations; and

1.2.3.5 Any other substance declared by the Board from time to time, and notified to members via the Journal or other form of communication determined by the Board, to be a prohibited substance.

1.2.4 The following prohibited substances, when present at or below the concentrations respectively set out, are exempted from the provisions of rule 1.2.3 of the ASHS Drug Policy Regulations:

1.2.4.1 Alkalinising agents, when evidenced by total carbon dioxide (TCO2) at a concentration of 36.0 millimoles per litre in plasma.

1.2.4.2 Arsenic at a mass concentration of 0.30 milligrams per litre in urine.



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1.2.4.3 Dimethyl sulphoxide at a mass concentration of 15 milligrams per litre in urine or 1.0 milligrams per litre of plasma.

1.2.4.4 In male horses other than geldings, 5-estrane-3, 17-diol in urine (including both the free substance and that liberated from its conjugates) at a mass

concentration equal to or less than that of 5(10) estrene-3, 17-diol in urine (including both the free substance and that liberated from its conjugates).

1.2.4.5 Salicylic acid at a mass concentration of 750 milligrams per litre in urine or 6.5 milligrams per litre in plasma.

1.2.4.6 Hydrocortisone at a mass concentration of 1.00 milligrams per litre in urine.

1.2.4.7 Testosterone (including both the free testosterone and testosterone liberated from its conjugates):

1.2.4.7.1 In geldings: at a mass concentration of 20 micrograms per litre in urine;

1.2.4.7.2 In fillies and mares: at a mass concentration of 55 micrograms per litre in urine.

1.2.4.7.3 In fillies and mares that have been notified as pregnant pursuant to the provisions of rule 1.1.4 of the ASHS Drug Policy Regulations at any concentration.

1.2.4.8 3-Methoxytyramine (including both free 3-methoxytyramine and 3-methoxytyramine liberated from its conjugates) at a mass concentration of 4.0 milligrams per litre in urine.

1.2.4.9 Boldenone in male horses other than geldings, (including both free boldenone and boldenone liberated from its conjugates) at a mass concentration of 15 micrograms per litre in urine.

1.2.4.10 Theobromine at a mass concentration of 2.00 milligrams per litre in urine.

1.2.4.11 Any other substance declared by the board from time to time, to be exempt.

1.2.5 The following substances are excepted from the provisions of rule 1.2.3 of the ASHS Drug Policy Regulations:

1.2.5.1 Antimicrobials (antibiotics) and other anti-infective agents with the exception of Procaine Penicillin,

1.2.5.2 Antiparasitics,

1.2.5.3 Ranitidine,

1.2.5.4 Omeprazole,

1.2.5.5 Ambroxol,

1.2.5.6 Bromhexine,

1.2.5.7 Dembrexine,

1.2.5.8 Vaccines against infectious agents,

1.2.5.9 Orally administered glucosamine,

1.2.5.10 Orally administered chondroitin sulphate,

1.2.5.11 Altrenogest when administered to fillies and mares.

1.2.6 The use of so-called herbal and natural products in the horse could result in a positive prohibited substance test. The plant origin of any ingredient does not preclude it containing a pharmacologically potent and readily detectable prohibited substance. For the above reasons the ASHS cautions against the use of all so-called herbal and natural products to affect the performance of the horse.

1.2.7 The ASHS recommends that members contact a Veterinarian in relation to the time period a prohibited substance may remain in the horse’s system and be detectable.



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1.2.8 Samples taken from horses in pursuance of the powers of the Society shall be analysed by only an official testing laboratory.

1.3 Penalties

1.3.1 Refusal to comply, or unreasonable delay in complying, with the request by the ASHS in relation to the collection of samples shall be deemed to be "conduct prejudicial to the interests of the Society" and the provisions of Clause 14 of the Constitution of the ASHS shall apply.

1.3.2 Within seven (7) days of a positive prohibited substance test the ASHS shall give notice in writing to the owner and/or rider/handler which notice shall include particulars of the penalties that shall thereupon apply.

1.3.3 The following penalties shall automatically apply in respect of a positive prohibited substance test:

1.3.3.1 Owner's 1st Offence - Awards won by the horse in any class at the event or show are forfeited. The ASHS membership of the registered owner of the horse will be suspended for a period of 13 months and the owner must pay to the ASHS a fine of $500.00.

1.3.3.2 Owner's 2nd Offence - Awards won by the horse in any class at the event or show are forfeited. The ASHS membership of the registered owner of the horse will be suspended for a period of 25 months and the owner must pay to the ASHS a fine of $1000.00.

1.3.3.3 Owner's 3rd Offence - Awards won by the horse in any class at the event or show are forfeited. The ASHS membership of the registered owner shall be liable for expulsion under the provisions of Clause 14 of the Constitution of the ASHS.

1.3.3.4 Horse Offence - A horse shall be banned from entry into any event conducted by the Society, events restricted to Australian Stock Horses or ASH Approved Sales for a period of 13 months at any given suspension.

1.3.3.5 Rider/Handler Offence - A penalty of $500.00 will be imposed on the rider/handler responsible for the performance of the horse.

1.3.4 All fines shall be payable within twenty-eight (28) days of the date of the notice referred to in rule 1.3.2 of the ASHS Drug Policy Regulations.

1.3.5 An owner who has received a notice under rule 1.3.2 of the ASHS Drug Policy Regulations may request that the second sample held be tested at his/her expense. Such request must be made within seven (7) days of the notice under rule 1.3.2 and if not made, the right to require a second test shall lapse and the remaining samples will be destroyed immediately thereafter. In that event, the original test shall be conclusive as to the presence of any prohibited substance.

1.3.6 If the second test shall prove negative, the ASHS shall reimburse the owner the amount paid by the owner for the second test and penalties shall be withdrawn.

1.3.7 Should the second test prove positive, the penalties imposed after the initial positive test shall stand.

1.3.8 Suspension is a state imposed by the ASHS in which all rights, privileges and transactions are held in abeyance until the suspension period has lapsed and fines are paid in full.

1.3.9 In the event that a horse, suspended from participating in ASHS events or sales, changes ownership, the change of ownership will not dissolve or shorten the term of suspension. A transfer application will not be effected until the suspension period has lapsed and fines are paid in full. A register of horses and members subject to periods of suspension will be made available at Head Office for inspection by prospective purchasers if requested.

1.3.10 The ASHS shall notify such Management Councils, Branches, members or other bodies as it deems necessary of any penalty imposed upon any owner and/or rider/handler for a prohibited substance offence.

1.3.11 Provided the Board is satisfied as to the integrity of the drug testing procedures adopted by such club, association or other body, any registered ASH suspended for a prohibited



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substance offence by any club, association or other body, incorporated or unincorporated with similar objectives and activities to that of the ASHS, shall be excluded from participating in any ASH event or approved sale for the duration of the suspension.

1.4 Appeals

1.4.1 Any owner and/or rider/handler liable to a penalty under this Policy in respect of a prohibited substance offence may appeal to the ASHS Disciplinary Committee in respect of that offence. Such appeal must be lodged in writing within twenty-eight (28) days of the date of the notice referred to in rule 1.3.2 of the ASHS Drug Policy Regulations and must be accompanied by such fee as may be determined from time to time by the ASHS.

1.4.2 The Disciplinary Committee shall comprise any three members of the Board, selected by the Board upon the initiating of any proceedings before the Disciplinary Committee.

1.4.3 The Disciplinary Committee may conduct proceedings at any time or place it deems necessary to ensure the efficient disposition of the proceedings. All persons who constitute the Disciplinary Committee must be present at any hearing. Any person requesting the appeal must be given reasonable notice of the hearing and must be given the opportunity to make submissions, whether orally or in writing, to the Disciplinary Committee at the hearing.

1.4.4 The Disciplinary Committee shall not be bound by any rules of evidence and shall conduct the proceedings with minimum of formality and in such manner as it sees fit. The Disciplinary Committee may require any member or other person to attend at any proceedings and to furnish such information and evidence and to produce such documents relevant to the proceedings as the Disciplinary Committee deems fit. No person shall be legally represented before the Disciplinary Committee.

1.4.5 No person shall have any claim against the ASHS or against any Director, member, employee or agent of the Society in respect of any act, matter or thing, done in good faith during, or in connection with, the proceedings before the Disciplinary Committee.

1.4.6 Any member not abiding by the ASHS penalties, will be subject to such further disciplinary action under the constitution of the ASHS as may be determined by the Board.

1.5 Procedure Policies

1.5.1 The Board shall have the right to establish Drug Testing Procedure Policies governing the procedure for drug testing under this Policy. Any such policies shall form part of this Policy and shall be binding upon the ASHS and its members.

1.5.2 THE AUSTRALIAN RACING FORENSIC LABORATORY (ARFL) SAMPLE COLLECTION PROTOCOL BE ADOPTED FOR AUSTRALIAN STOCK HORSE DRUG TESTING.

1.5.3 The Board regularly update the prohibited substances from the Australian Racing Board Limited, Australian Rules of Racing (www.australian-racing.net.au/rules.html).

Rules and Regulations - Australian Stock Horse...ASHS - RULES AND REGULATIONS Section 1 –...

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