RTMC STRATEGIC PLAN 2008 – 2011 Presentation to Portfolio Committee on Transport Tuesday, 13 May...
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Transcript of RTMC STRATEGIC PLAN 2008 – 2011 Presentation to Portfolio Committee on Transport Tuesday, 13 May...
RTMCSTRATEGIC PLAN
2008 – 2011
Presentation to
Portfolio Committee on TransportTuesday, 13 May 2008
1
Contents
• Background – Some achievements• Vision, Mission and Values• Key Objectives• Strategic Plan 2008-2011
- Functional Units
- Support Units
- Estimated Income and Expenditure
2
BackgroundSome achievements over the past year
A Shareholders Compact was prepared with delegations to the Board.
The macro structure of the RTMC was finalised and approved.
3
ShareholdersCommittee
Board of theCorporation
CEO of theCorporation
FinancialServices
CorporateSupportServices
Office of theCEO
Road TrafficLaw
Enforcement& Education
Road TrafficEngineering,Information& Research
RegionalOperations
InternalAudit
CompanySecretariat
Some achievements over the past year(continued)
The following appointments were made:
Chief Executive OfficerChief Financial OfficerSenior Executive Manager : Corporate Support ServicesSenior Executive Manager : Road Traffic Law
Enforcement and EducationSenior Executive Manager : Road Traffic Engineering,
Information and Research
The total personnel of the RTMC increased from 93 to 106 over the past year.
4
Some achievements over the past year(continued)
NaTIS transaction fees were approved by the Minister of Finance and introduced from 1 July 2007.
The RTMC commenced with the printing and posting of Motor Vehicle Licence and Driving Licence Card renewal notices.
The AARTO regulations were finalised and published in the Gazette for public comment in September 2007.
A successful International Conference on Crash Investigations and Reconstruction was held in October 2007 – Transport month.
The 4th Phase of the Rolling Enforcement Plan were adopted and introduced – including Operation Juggernaut, Operation Festive Season, Operation Vutha, etc.
5
Some achievements over the past year(continued)
The independent Road Traffic Offence Survey for 2007 shows a decrease of 39,07% in the overall Road Traffic Offence Index from 7,73 in 2006 to 4,71 in 2007, with Provincial Indices as shown in the figure below:
0
2
4
6
8
10
12
14
GA KZ WCEC FS MP NW LI NC SA
2006 2007
Road Traffic Offence Index / Province
6
Some achievements over the past year(continued)
0
10
20
30
40
50
GA KZ WC EC FS MPNW LI NCRSA
2006 2007
% Exceeding Speed in 60 km/h Zones
Light Motor Vehicles : Day Time
0
20
40
60
80
GA KZ WCEC FS MPNW LI NCRSA
2006 2007
% Exceeding Speed in 120 km/h Zones
Minibus Taxis : Night Time
Some Specific Offence Survey Results :
Light motor vehicles exceeding the speed limit in 60 km/h zones during day time decreased from 35,0% to 23,5%
Minibus Taxis exceeding the speed limit in 120 km/h zones during night time decreased from 45,1% to 38,3%
7
Some Specific Offence Survey Results (continued):
Some achievements over the past year(continued)
0
1
2
3
4
5
6
GA KZ WC EC FS MPNW LI NCRSA
2006 2007
% Drivers Exceeding Alcohol Limit
Light Motor Vehicles : Night TimeDrivers of Light Motor Vehicles exceeding the legal alcohol limit during night time decreased from 4,02% to 0,92%
0
5
10
15
20
25
30
GA KZ WC EC FS MPNW LI NCRSA
2006 2007
% Drivers without a Valid PrDP
TrucksDrivers of Trucks driving without a valid professional driving permit (PrDP) decreased from 16,70% to 8,88%
8
Some achievements over the past year(continued)
Fatal road crash results:
Over the Festive Season from 1 December 2007 to 6 January 2008 the number of fatal crashes reduced by 206 (15,17%) to 1,152 in comparison with 1,358 the previous year.
The number of fatalities decreased by 217 (13,26%) from 1,636 to 1,419.
0
50
100
150
200
250
300
350
GA KZ WC EC FS MP NW LI NC
2006/07 2007/08
Number of Fatalities per Province1 December to 6 January
9
Some achievements over the past year(continued)
Fatal road crash results (continued) :
Over Easter 2008 from 20 to 24 March the number of fatal crashes reduced by 68 (27,20%) to 182 in comparison with 250 the previous year.
The number of fatalities decreased by 69 (21,63%) from 319 to 250.
In terms of Law Enforcement over the Easter period :
147,214 vehicles and drivers were stopped and checked – Juggernaut 56,745 drivers were screened for alcohol 19,320 notices were issued for moving offences 1,663 drivers were arrested for alcohol, speed, overloading, etc 2,717 notices were issued for vehicle defects The total number of charges over the Easter period = 27,580
10
RTMC
VISION
Improved law compliance and enhanced road traffic safety in South Africa.
VISION
Improved law compliance and enhanced road traffic safety in South Africa.
Vision, Mission and Values
11
MISSION
To provide for co-operative and co-ordinated strategic planning, regulations, facilitation and law enforcement in respect of road traffic matters in all spheres of government
MISSION
To provide for co-operative and co-ordinated strategic planning, regulations, facilitation and law enforcement in respect of road traffic matters in all spheres of government
RTMC
12
RTMCVALUES
The core values of the Corporation are: Participative Innovative Integrity Developmental Accountability Sustainability Commitment
VALUES
The core values of the Corporation are: Participative Innovative Integrity Developmental Accountability Sustainability Commitment
13
RTMCKEY OBJECTIVES
a) To establish the Corporation as a partnership between national, provincial and local spheres of government by :- effecting the pooling of road traffic powers of the
Minister and every MEC and the resources of national and provincial spheres of
government responsible for road traffic strategic planning, regulation, facilitation and law enforcement; - strengthening national and provincial
governments’ collective capacity to government road traffic through partnerships with local government bodies and the private sector; - and focusing government on effective strategic
planning, regulation, facilitation and monitoring;
14
b) To enhance the overall quality of road traffic service provision and, in particular, to ensure safety, security, order, discipline and mobility on the roads;c) To protect road infrastructure and the environment through the adoption of innovative practices and implementation of innovative technology;d) To phase out, where appropriate public funding and phase in private sector investment in road traffic on a competitive basis; e) To introduce commercial management principles to inform and guide road traffic governance and decision-making in the interest of enhanced service provision;
KEY OBJECTIVES (continued)
15
e) To optimise the utilisation of public funds by– - limiting investment of public funds to road traffic
services which meet a social or non-commercial strategic objective and which have poor potential to generate a reasonable rate of return; and- securing, where appropriate, full cost recovery
on the basis of the user-pays principles;f) To regulate, strengthen and monitor inter-
governmental contact and co-operation in road traffic matters;
KEY OBJECTIVES (continued)
16
KEY OBJECTIVES (continued)
g) To improve the exchange and dissemination of information on road traffic matters;h) To stimulate research in road traffic matters and effectively utilise the resources of existing institutes and research bodies; andi) To develop human resources in the public and private
sectors that are involved in road traffic.
17
RTMCFUNCTIONAL AREAS
1) Training of Traffic Personnel2) Road Traffic Information 3) Accident Investigation and Recording 4) Road Traffic Communication and Education5) Infrastructure Safety Audits and Traffic
Engineering
Functions transferred / devolved :
18
RTMCFUNCTIONAL AREAS (continued)
6) Road Traffic Law Enforcement7) Vehicle Registration and Licencing8) Vehicle and Roadworthiness Testing9) Testing and Licencing of Drivers10) Administrative Adjudication of Road
Traffic Offences (AARTO)
Functions still to be transferred / devolved :
19
FUNCTIONAL AREA:TRAFFIC LAW ENFORCEMENT
COORDINATION
OVERALL GOAL:
To harmonise road Traffic Law Enforcement between Authorities at all spheres of Government
20
OBJECTIVES MEASUREMENT TIME FRAME
1. To align Road Traffic Law Enforcement Strategies
Road traffic law enforcement strategies aligned
End of
October 2008
2. To harmonise Traffic Law Enforcement Operations in the country through a consolidated Business Plan
Consolidated Business Plan completed
End of
May 2008
3. Develop and implement capacitating and empowering projects benefiting road traffic enforcement authorities
Capacitating and empowering projects developed and implemented
End of
March 2009
21
OBJECTIVES MEASUREMENT TIME FRAME
4. To ensure smart Policing and Management through a Rolling Enforcement Plan
Rolling Enforcement Plan completed
End of
March 2009
5. To ensure good governance and stakeholder management through Coordinating Committees
Schedule and conduct meetings of Coordinating Committees
Meetings held on quarterly basis
6. To manage the development and implementation of the National Road Traffic Law Enforcement Code and the establishment, training and deployment of the National Road Traffic Law Enforcement Inspectorate
National Road Traffic Law Enforcement Code finalised and implemented and the Inspectorate established
End of
2008
22
FUNCTIONAL AREA:TRAINING OF TRAFFIC PERSONNEL
OVERALL GOAL:
To manage and co-ordinate the effective, efficient and uniform training of Road Traffic Officials in South Africa
23
OBJECTIVES MEASUREMENT TIME FRAME
1. To develop a National Training Framework
National TrainingFrameworkcompleted
End of August 2008
2. Registration of revised traffic officer qualification
Revised traffic officerqualificationregistered
End of July 2008
3. To develop policies on training of traffic officers.
Policies on training of traffic officers completed
End of March 2009
4. To establish a National Traffic Training Academy
National Traffic Training Academy established
End of December 2008
24
OBJECTIVES MEASUREMENT TIME FRAME5. To ensure provision of SAQA required training for instructors
SAQA required training for instructorsprovided
End of March 2009
6. To develop and promote efficient and coordinated programmes and projects for training of traffic officials
Programmes and projects for training of traffic officials developed
July 2008
7. To ensure effective and uniform training standards at alltraining colleges
Uniform training standards at alltraining colleges introduced
July 2009
8. To ensure sustainability of standards through refresher courses
Refresher courses developed and introduced
December 2009
25
OBJECTIVES MEASUREMENT TIME FRAME9. To provide for a career path for traffic officers
Career path for trafficOfficers finalised
December 2009
10. To set standards through central examination
Central examination Standards finalised
November 2008
11. To develop uniform study materials
Uniform study materials completed
July 2008
12. Finalisation of AARTO training material and arrange for training of officials
AARTO training material finalised and training completed
April 2008and
May 2008
13. To ensure provision of training frameworks through SAQA and SETA’s and SGB’s
Training frameworks through SAQA and SETA’s and SGB’s finalised
May 2008
26
FUNCTIONAL AREA:VEHICLE REGISTRATION AND LICENSING
OVERALL GOAL:
To manage and monitor the Registration and Licensing of Vehicles
27
OBJECTIVES MEASUREMENT TIME FRAME1. To develop a National Code for the registration and licensing of vehicles
National Codedeveloped
July 2009
2. To develop Service Level Agreements (SLA’) between The RTMC and vehicleregistration and licensingauthorities
Service Level Agreements finalised
March 2009
3. To establish a VehicleRegistration and LicensingInspectorate (VRLI)
Inspectorate established
December 2009
4. To develop training material for officials
responsiblefor the registration and licensing of vehicles and the Vehicle registration and Licensing inspectorate
Training material developed
April 2009
28
FUNCTIONAL AREA: VEHICLE AND ROADWORTHINESS TESTING
OVERALL GOAL:
To manage and monitor Vehicle Road Worthiness Testing.
29
OBJECTIVES MEASUREMENT TIME FRAME1. To revise the Code forthe testing of vehicles for roadworthiness
National Codedeveloped
March 2009
2. To develop Service Level Agreements (SLA’) between The RTMC operators of vehicle testing stations
Service Level Agreements finalised
March 2009
3. To establish a VehicleTesting Station Inspectorate (VTSI)
Inspectorate established
March 2009
4. To develop training material for officials
responsiblefor the roadworthiness testing of vehicles and theinspectorate
Training material developed
April 2009
5. To promote the use of advanced technology at vehicletesting stations
Advanced technology at vehicle testing stations introduced
December 2009
30
FUNCTIONAL AREA: TESTING AND LICENSING OF DRIVERS
OVERALL GOAL:
To manage and monitor the Testing and Licensing of Drivers
31
OBJECTIVES MEASUREMENT TIME FRAME1. To revise the Code forthe testing and licensing of drivers
National Coderevised
July 2009
2. To develop Service Level Agreements (SLA’) between the RTMC and operators of driving licence testing centres
Service Level Agreements finalised
November 2009
3. To establish a Driver Testing and Licensing Centre Monitoring Unit
Monitoring Unit established
March 2010
4. To develop training material for officials
responsiblefor the roadworthiness testing of vehicles and theinspectorate
Training material developed
April 2009
5. To promote the use of innovative technology at drivertesting and licensing centres
Innovative technology at driver testing centres introduced
December 2009
32
OBJECTIVES MEASUREMENT TIME FRAME
6. To manage the contract for the manufacturing of driving licence cards
Driving licence card contract transferred
December 2008
7. To ensure the Implementation of a computerised learner licencetesting system countrywide
Computerised learner licence testing system introduced countywide
March 2012
8. To monitor the private driver training industry
Monitoring standards finalised
January 2010
33
FUNCTIONAL AREA: ROAD TRAFFIC INFORMATION
OVERALL GOAL:
To obtain and analyse traffic and crash data and prepare Road Traffic Performance Projects
34
OBJECTIVES MEASUREMENT TIME FRAME1. To collect and analyse road Traffic and crash data and prepare and distributemonthly statistical reports tostakeholders and other users
Reports prepared anddistributed within 3 weeks after the end of eachmonth. Pilot project to beundertaken in KZN onReal-time accident capturing
End of each month
2. To undertake independentannual Road Traffic OffenceSurveys to determine the levelof lawlessness amongst roadusers
To have data collected and analysed and reports submitted by the endof each financial year
March 2009
3. To establish an on-lineTraffic Flow Informationsystem
Traffic Flow Information system operational
December 2008
4. To develop and manage aRoad Traffic Quality and Safety Monitoring and Performance Management Model for the Corporation
Monitoring and PerformanceManagement Modeloperational
March 2009
5. To develop a Central Crashand Traffic Information Centre(CCIC) for the Corporation
CCIC operational November 2008
35
FUNCTIONAL AREA: CRASH INVESTIGATION AND RECORDING
OVERALL GOAL:
To manage and control the collection and recording of Road Crash Data
36
OBJECTIVES MEASUREMENT TIME FRAME1. To manage the National Fatal Crash Information Centre (NFAIC) where data from all fatal road traffic crashes iscollected, captured, processedand verified
To collect and capture all fatal crash reports
Within 24 hours after a fatal crash
happened
2. To undertake special detailed investigations into major and high-profile fatal road traffic crashes, identifycontributory factors so that appropriate remedial measurescan be identified
To investigate at leastfive fatal crashes permonth in which 5 ormore persons were killed
To have detailed crash reports
completed within 1 month after a crash happened
3. To manage the National Crash Register where data onall categories of road traffic crashes is collected, captured,processed, verified andcontrolled
To collect and capture all crash reports from investigation authorities
Within 1 month after a crash
happened
37
OBJECTIVES MEASUREMENT TIME FRAME4. To manage capacity building and skills development programmes regarding the managing of a crash scene, crash investigation and incident management
To arrange andconduct at least 6Skills development programmes per year
March 2009
5. To manage and upgrade The National Traffic Call
Centre(NTCC) where the public can report road traffic offences,fraud and corruption in the roadtraffic environment and otherroad traffic related mattersdetected on the road networkon a 24-hour basis
To record all reportssubmitted by thepublic and forward letters to alleged offenders
Immediately report fraud &
corruption to the relevant authority and post letters
to offenders within 7 days
38
FUNCTIONAL AREA: COMMUNICATION AND EDUCATION
OVERALL GOAL:
To manage, co-ordinate and oversee road traffic safety communication and education programmes and campaigns.
39
OBJECTIVES MEASUREMENT TIME FRAME1. Develop Road Traffic SafetyEducation Policies andprogrammes in liaison with allrole players
Policies andprogrammesdeveloped
July 2008
2. To facilitate and oversee Road Traffic Safety educationat schools
Road traffic safety Education at schoolsfacilitated
March 2009
3. To monitor driver training and education of professionaldrivers
Driver training and education of professionaldrivers monitored
March 2009
4. To conduct competitions (Driver of the Year, School debates, etc)
Driver of the Yearand school debatecompetitions conducted
March 2009
40
OBJECTIVES MEASUREMENT TIME FRAME5. To secure private sectorfunding through sponsorships
Private sectorsponsorships secured
March 2009
6. To manage the productionand distribution of learning material for Educators andLearners
Learning material for
Educatorsand Learnersproducedand distributed
December 2009
7. To develop, manage and oversee Community RoadTraffic Safety Programmes
Community RoadTraffic Safety Programmes developed
December 2008
8. To manage and overseeRoad Traffic SafetyCommunication and enhance Road Traffic Safety awarenessamongst road users through media campaigns
Number of advertisements andpromotional material produced andbroadcast / published
March 2009
41
OBJECTIVES MEASUREMENT TIME FRAME9. To promote Road TrafficSafety amongst non-motorisedtransport as used in TransportAction Plan for 2010 throughappropriate campaigns
Campaigns organisedand launched
December 2009
10. Preparing, publishing, distributing and broadcastingPublic Information on AARTO
Public Information on AARTO prepared andpublished /broadcast
May 2008
42
FUNCTIONAL AREA: INFRASTRUCTURE SAFETY AUDITS
AND TRAFFIC ENGINEERING
OVERALL GOAL:
To promote the undertaking of infrastructure safety audits and manage road traffic engineering related road traffic safety projects.
43
OBJECTIVES MEASUREMENT TIME FRAME1. To review and update theRoad Traffic Safety Manual(RSM) and promote the undertaking of infrastructuresafety audits
Road Traffic SafetyManual updated
June 2009
2. To revise and update the Speed Limit Management Manual and undertake limitedresearch on hazardous routeson the effect of speed on occurrence of crashes
Speed Limit Management Manualupdated and research on 1,000 kmof road done
March 2009
3. To revise and update the Roadblock Manual
Roadblock Manual updated
September 2008
4. To review the Road TrafficSigns and Rules of the RoadBooklet
Booklet reviewed December 2008
44
OBJECTIVES MEASUREMENT TIME FRAME5. To develop a School and Community Road Traffic SafetyParticipation Project to identifyhazardous locations and reduce road crashes
School and Community Road Traffic SafetyParticipation Project developed
March 2009
6. To develop a PedestrianRoad Traffic Safety promotionProject involving engineeringinfrastructure improvements
Pedestrian Road Traffic Safetypromotion projectdeveloped
July 2009
7. To expand the RouteNumbering System to the current un-numbered rural roadnetwork
Route Numbering System completed
March 2010
45
FUNCTIONAL AREA: ADMINISTRATIVE ADJUDICATION OF ROAD
TRAFFIC OFFENCES
OVERALL GOAL:
To operationalise and manage various related functions in terms of the AARTO Act on behalf of the Road Traffic Infringement Agency (RTIA).
46
OBJECTIVES MEASUREMENT TIME FRAME1. To assist inoperationalising the Act on theAdministrative Adjudication ofRoad Traffic Offences(AARTO) through a pilot
project
AARTO pilot projectlaunched
June 2008
2. To assist in appointing theBoard of the Road TrafficInfringement Agency
RTIA Board appointed
June 2008
3 To assist in appointing theRegistrar of the Road TrafficInfringement Agency
Registrar appointed June 2008
4. To assist in preparing aService Level Agreementbetween the RTIA and the RTMC
Service Level Agreement finalised
June 2008
5. To assist in preparing a draftStrategic Plan, Business Planand Procurement Policy for the RTIA
Plans and Policy finalised
June 2008
47
OBJECTIVES MEASUREMENT TIME FRAME6. To assist in finalising and publish the required Regulations under the AARTOAct
Final regulationspublished in Gazette
May 2008
7. To assist in appointingRepresentations Officers interms of the AARTO Act
RepresentationsOfficers appointed
May 2008
8. To assist in appointing Sheriffs in terms of the AARTOAct
Sheriffs appointed June 2008
9. To assist in finalising theNational ContraventionRegister (NCR) on e-NaTIS
Phases 1 and 2 of NCR operational
June 2008
10. To assist in finalising the“Project e-Force Infringement Notice Register” at the RTMC
Project e-Force Notice Register operational
October 2008
48
OBJECTIVES MEASUREMENT TIME FRAME11. To assist in managing Certain functions andprocesses in the AARTO Act on behalf of the RTIA
Day-to-dayManagement, controlAnd processing of Various AARTO forms and procedures
March 2009
12. To assist in preparing and submitting monthly financial and performance reports to theRegistrar of the RTIA
Financial and performance reports completed on time
Reports submitted within 1 week after the
end of each month
49
RTMC SUPPORT UNITS
The nine (9) Units are the following:
1) Research and Development2) Information Technology3) Human Resources and Administration 4) Finance5) Legal Services 6) Internal Audit 7) Corporate Strategy and Planning 8) Corporate Communications and Public Relations 9) Corporate Secretariat
50
Support UnitRESEARCH AND DEVELOPMENT
OVERALL GOAL:
To identify, undertake and manage research and development projects.
51
OBJECTIVES OUTPUTS TIME FRAME1. To provide traffic
officers with wireless handheld computers to enable access to NaTIS from the roadside and to record and transfer infringement notices.
a) Development of Project e-Force functionalities on wireless handheld traffic officer pocket computers;
b) Introduction of e-Force pilot project in Tshwane; and
c) Completion of pilot project evaluation report by November 2008.
July 2008
October 2008
March 2009
52
OBJECTIVES OUTPUTS TIME FRAME2. To Manage and
execute various needs based research and development projects
a) Conduct Emergency Services survey in support of Incident Management;
b) Introduce speed calming measures at hazlocks;
c) Static vehicle number plate recognition at toll plazas;
d) Electronic Vehicle Identification tags on vehicles.
October 2008
December 2008
October 2008
February 2009
53
OBJECTIVES OUTPUTS TIME FRAME3. To investigate the
practice of periodic vehicle road-worthiness testing
a) Identification of vehicle types and categories to be submitted for periodic roadworthiness testing
b) Determine frequency of testing for such vehicles
c) Determine the capacity of current provincial, municipal and private vehicle testing stations for the absorption of the additional needs in this regard
d) Assist with drafting of legislation for the periodic roadworthiness testing of vehicles
November 2008
February 2009
March 2009
April 2009
54
OBJECTIVES OUTPUTS TIME FRAME4 To identify road traffic
and safety research needs of the Corporation and to develop feasible and cost-effective solutions through the use of all relevant information and special projects
a) Identify research needs in conjunction with other functional units, role players and research institutions,
b) If required, prepare bid documents, commission research and development projects
c) Facilitate the implementation of findings and recommendations
At quarterly stakeholder
meetings
Within 1 month after stakeholder
meetings
Within 3 months after Board approval
55
Support UnitINFORMATION TECHNOLOGY
OVERALL GOAL:
To anticipate and provide Information Technology Services and Business Process Management to attain RTMC Business Objectives.
56
OBJECTIVES OUTPUTS TIME FRAME1. To maintain and
modernize the existing Infrastructure and deliver on service level agreements
a) Provide Quality of Service by appropriate system, standards and processes
b) Help users gain the maximum benefit from the systems at their disposal
c) Improved Technical Support to Users
d) Optimize maintenance of existing infrastructure
e) Improve cost efficiency and value for money of IT for the RTMC
f) Manage Infrastructure modernization
g) Manage hardware and software upgrading
Provide maintenance, support and repair and
replacement services on daily
basis
57
OBJECTIVES OUTPUTS TIME FRAME2. To ensure security,
continuity and implement proper governance standards and procedures
a) Delivery of programmes and projects through a standardized approach aligned to best practice, well-defined governance structures
b) Better project management for all IT projects
c) Improved IT Security and IT Risk Reduction
d) Deliver projects within time and budget
e) Assess and mitigate IT Risks
f) Assess Information Security
March 2009
58
OBJECTIVES OUTPUTS TIME FRAME3. To keep all existing
applications running optimally and to develop new applications based on Industry Standards
a) Ensure New Application and highly Integrated Systems
b) Ensure the greatest possible level of Integration between all the different systems
c) Optimize maintenance of Software and Hardware
d) Oversee Software Licence Renewals
e) Replacement of ineffective and uneconomical PC’s, Laptops, Printers
f) Establish and optimize IT Service Help Desk
March 2009
59
OBJECTIVES OUTPUTS TIME FRAME4. To analyse business
operations and produce information to help business users understand, improve and optimize business operations
a) Execute Business Intelligence Analysis
b) Execute Process Engineering
c) Improved Technical Support to Users
d) Oversee Web Site Development
March 2009
March 2009
March 2009
November 2008
60
OBJECTIVES OUTPUTS TIME FRAME5. To develop realistic IT
plans for the future of RTMC and keeps it informed of new technological developments and the opportunities they offer the organization
a) Appropriate deployment of IT in direct support of business strategy and objectives enables decision making
b) Reduction of complexity in business processes through a properly architected IT portfolio enabling agility and the capacity for rapid change
c) Improved Technical Support to Users
d) Research, develop or acquire IT Networks, hardware and software as in line with RTMC needs and business strategy
March 2009
March 2009
March 2009
March 2009
61
OBJECTIVES OUTPUTS TIME FRAME6. To enhance human
capacity in ITS Unit and users of IT
a) Develop a cadre of progressive and capable IT Personnel and Managers
b) Appoint IT personnel with appropriate skills
March 2009
7. To provide a master traffic information systems strategy for the Corporation and Develop a Master Systems Plan for RTMC
a) Manage the implementation of Master Systems Plan (MSP)
May 2008
62
OBJECTIVES OUTPUTS TIME FRAME8. To develop NaTIS
migration and implementation plan at RTMC
a) Develop implementation programme in liaison with DoT and Service Provider
b) Manage new Service Provider Contract
c) Implement agreed upon programme including aspects such as hardware, software, network, help desks, training and development, etc.
April 2008
October 2008
March 2009
63
OBJECTIVES OUTPUTS TIME FRAME9. To develop a migration
plan for for the Driving Licence Card production facility to the RTMC
a) Develop migration plan in consultation with DoT and the service provider;
b) Manage new service provider contract.
October 2008
10. To develop a comprehensive Internet Website for the RTMC
a) To have an operational Internet Website on which related legislation, strategic and business plans; road traffic and safety information and projects and activities of the RTMC is available.
November 2008
64
Support Unit HUMAN RESOURCES AND ADMINISTRATION
OVERALL GOAL:
To render a professional and successful Human Resources and Administrative Service to the Corporation.
65
OBJECTIVES OUTPUTS TIME FRAME1. To manage and
execute Human Resources Management Human resources policy & procedure development and implementation
a) Human resources provisioning – planning, recruitment, selection, placement
b) Human resources administration (Remuneration, payroll employee benefits)
c) Establishment and management of personnel files
d) Develop and manage EE-Plan
March 2009
66
OBJECTIVES OUTPUTS TIME FRAME2. To manage and
execute Human Resources Development
a) Training and career development, coaching, mentoring
b) Performance development
c) Design and implement internal training and development programmes
d) Consolidating and optimizing existing skills and resources
e) Management capacity for management programmes Management of Induction Programme
March 2009
67
OBJECTIVES OUTPUTS TIME FRAME3. To manage and render
Office Support Services
1. Administration of faxes and photocopying Records management and Registry Services
2. Transport Management Travel management
3. Reception & Switchboard
March 2009
4 To manage Employee Relations
a) Provide advice on Labour Relations Act
b) Disciplinary management
c) Grievance / Complaints resolution
d) Manage structured bargaining processes
e) Manage CCMA representation
March 2009
68
OBJECTIVES OUTPUTS TIME FRAME5. To manage
Occupational Health and Safety
a) Render advise on OHS Act and its provisions
b) Audit OHS compliance and report on performance
c) Design corrective actiond) Maintain records of
incidentse) Conduct research on
threats in the working environment
March 2009
6 To manage and execute Organisational Development
a) Establish a permanent organizational model aligned to the mandate and strategy of RTMC
b) Establish posts taking Organisational Growth and Renewal into account
c) Develop a transformation strategy
d) Monitor EE-initiatives
March 2009
69
Support Unit FINANCE
OVERALL GOAL:
To render an effective and professional Financial Management Service to the Corporation.
70
OBJECTIVES OUTPUTS TIME FRAME1. To improve
financial performance, practice and fiscal discipline
a) Implement PFMA, NT Regulations, Acts and GAAP
b) Training of financial personnel on PFMA and related public sector financial Acts.
c) Develop and implement RTMC financial policies (debtors, creditors, payments) in line with government policies
d) Preparation of financial expenditure reports for monthly management meetings, quarterly Board meetings
e) Ensure compliance with Acts and Policies.
f) Arrange personnel’s attendance of accredited courses
g) Implement financial and payroll system
March 2009
71
OBJECTIVES OUTPUTS TIME FRAME2. To manage and
execute Financial Management (Budget and Treasury)
a) Develop annual budgets and cash flow projections
b) Monitor budget and review at appropriate intervals
c) Working capital management
d) Ensure proper budget control
e) Develop, review & implement internal expenditure controls for compliance with approved budget
f) Manage financial planning and budgetary process
g) Manage cash flow and returns on invested funds
h) Implement and oversee financial remedial plans where necessary
March 2009
72
OBJECTIVES OUTPUTS TIME FRAME3. To ensure
unqualified Annual Financial Statements
a) Audit to be conducted by AGb) Respond to requests for
informationc) Respond to audit outcomesd) Submit approved financial
statements to AG annually in May
e) Implement plan to reduce audit queries
March 2009
4 To execute Risk Management and internal control systems
a) Develop, implement and review internal controls
b) Monitor and report on financial risk
c) Develop policies and systems to minimize risk
d) Design corrective action e) Ensure financial risk
awareness amongst all managers
March 2009
73
OBJECTIVES OUTPUTS TIME FRAME5. To manage and
execute Supply Chain Management
a) Develop and implement procurement policies
b) Maintain database of suppliers
c) Implement contracts and SLA’s with suppliers and service providers
d) Maintain % BEE service providers in RTMC
March 2009
6. To execute Revenue Management
a) Keep accurate records of incoming monies and its sources
b) Ensure accurate deposits
c) Ensure income growth to meet budget requirements
d) Efficiently manage collections and recoveries
March 2009
74
OBJECTIVES OUTPUTS TIME FRAME7. To manage and
execute Asset Management
a) Develop and implement policy on asset management
b) Develop and management of asset register
c) Monitoring to minimize loss
d) Ensure Fixed Asset Register is GAAP compliant
e) Ensure bar-coding and verification of assets
March 2009
8. To manage debt collection of outstanding motor vehicle licence renewals
a) Develop and implement a procedure for the collection of outstanding fees
b) Introduce such procedures
c) Reduce outstanding fees from 4,73% to 2,50%
March 2009
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Support Unit LEGAL SERVICES
OVERALL GOAL:
To render a professional, reliable, effective and efficient policy, legislation and legal advise services to the Corporation.
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OBJECTIVES OUTPUTS TIME FRAME1 Provide legal advice &
manage cases internally and externally
a) Provide legal opinions and advice
b) Represent the RTMC in litigations
c) Manage the outsourcing of legal expertise
March 2009
2 To ensure compliance with relevant legislation
a) Monitor compliance with legislation
b) Design corrective action where there is non-compliance
March 2009
3. To manage and execute Policy Development
a) Develop, review and align all policies
b) Maintain a record of all policies
c) Communicate policies to RTMC staff
d) Benchmark with other organizations
e) Monitor and evaluate policy implementation
March 2009
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OBJECTIVES OUTPUTS TIME FRAME4. To manage and
execute Amendments to Relevant Legislation
a) Facilitate the implementation of existing and new legislation
b) Propose amendments to legislation as and when required
c) Conduct continuous research on developments in legislation and advise RTMC accordingly
March 2009
5. To manage and execute Drafting of Contracts
a) Draft and peruse contract documents that might have legal implications for the RTMC
b) Monitor compliance with contract conditions and advise on appropriate action where there are potential problems
March 2009
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OBJECTIVES OUTPUTS TIME FRAME6 To build capacity of
legal services, recruitment of relevant staff and training thereof
a) Increase in the number of employees, and therefore cost implications.
b) Training of staff according to individual and institutional needs
March 2009
7. To keep abreast of legislation, policy and regulations at all spheres of government and internationally through research and information sharing
a) Establish and manage a law library and a research programme within legal services.
b) Manage training of personnel and users of information
March 2009
8. To outsource legal council to keep abreast of anticipated litigations
a) Manage cost implications for service providers
b) Manage internal management systems and processes
c) Optimise internal management capacity
March 2009
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Support Unit INTERNAL AUDIT
OVERALL GOAL:
To reduce the RTMC’s non-compliance with prescripts through the rendering of a professional internal audit service.
80
OBJECTIVES OUTPUTS TIME FRAME1 To implement the Risk
Assessment project that is a high priority for Internal Audit
a) Development of Risk Assessment profile for RTMC
b) Draft and submit Risk Assessment reports
c) Develop and implement rolling plan for Risk Coverage
March 2009
2 To evaluate and improve the effectiveness of Risk Management, Control and Governance Processes
a) Conduct Internal Auditsb) Draft and submit quality
audit reports to CEO and Board
c) Increase compliance to Audit processes amongst management
d) Reduce non-compliance with prescripts
March 2009
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Support Unit CORPORATE STRATEGY AND PLANNING
OVERALL GOAL:
To plan, facilitate and oversee the strategic and business planning processes in the RTMC in line with RTMC needs and prescripts
82
OBJECTIVES OUTPUTS TIME FRAME1 Development of a
consolidated National Business Plan for Road Traffic Management for the 2008-2009 financial year
a) Collect and consolidate the individual business plans of the 9 provinces and the 6 metropolitan areas
b) Prepare a consolidated national business plan that will adequately cover all road traffic management issues
c) Submit consolidated business plan for approval to the Board and Shareholders Committee
May 2008
83
OBJECTIVES OUTPUTS TIME FRAME2 Development of a 7
Year Strategic Plan (Blue Print) :2008-2014 to be launched in October 2008 during Transport Month
a) Arrange and conduct a national Traffic Indaba with all role players and stakeholders
b) Based on the decisions taken at the Indaba draft the 7-Year Strategic Plan and circulate for comments
c) Submit the Strategic Plan for approval by the Board and the Shareholders Committee
d) Launch Blue Print during Transport Month.
October 2008
84
OBJECTIVES OUTPUTS TIME FRAME3. To Manage Strategy
Reviewsa) Facilitate periodic
reviews informed by environmental analysis reports, benchmark studies and internal audit reports and compliance reports
b) Support and assist in the identification of new business development and opportunities
March 2009
4. To Co-ordinate the Business Planning Process
a) Integrate business plan activities across Corporation
b) Ensure alignment of core business (business plans) and organisation’s strategies
March 2009
85
OBJECTIVES OUTPUTS TIME FRAME5. To Facilitate
Communication of Business Strategy
a) Participate in the development of the Corporation’s internal communication strategy
b) Conduct periodic consultations with Heads of functional and corporate units
March 2009
6. To monitor and evaluate Strategy implementation in the Corporation
a) Develop a corporate score card to measure the RTMC’s success in implementing the corporate strategy
b) Evaluate and improve effectiveness of business planning process
c) Development and updating of Corporation’s specific business planning guidelines
March 2009
86
Support Unit CORPORATE COMMUNICATIONS
AND PUBLIC RELATIONS
OVERALL GOAL:
To mange and oversee internal and external communications, public relations and media relations of the Corporation.
87
OBJECTIVES OUTPUTS TIME FRAME1 To manage Internal
Communicationa) Developing an internal
communication strategy to deal with individual employee issues, diversity, transformation and associated change management
b) Develop and circulate effective communication circulars and notices
c) Facilitate the flow of information among employees to help corporate and line functions to achieve their objectives
March 2009
88
OBJECTIVES OUTPUTS TIME FRAME2 To manage External
Stakeholder Communication
a) Developing and implementing an external communications strategy to deal with public affairs, including issue management, inter-governmental relations and market analysis
b) Responding to public queries and information needs timeously
c) Production of annual report
d) Production and distribution of brochures and corporate communication tools
e) Develop and maintain a data base of stakeholders and key target audiences
March 2009
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OBJECTIVES OUTPUTS TIME FRAME3. To maintain healthy
Media Relationsa) Preparing media releases at
appropriate times
b) Preparing responses to media questions
c) Mitigating risk of negative publicity
March 2009
4. To maintain a Healthy Public Image
a) Development of corporate branding material brochures, flyers etc.
b) Management of PR ethics
c) Monitoring and analysis of the environment to identify publicity risks
March 2009
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OBJECTIVES OUTPUTS TIME FRAME5. To ensure RTMC
Internal Information Sharing
a) Creating both formal and informal events, workshops, meetings for information sharing
March 2009
6. To monitor and evaluate Corporate Communication
a) Plan and execute annual communication audit
March 2009
7. To develop a Corporate Communication Strategy
a) Manage financial and HR resources to collect all the information required for the strategy
March 2009
91
Support Unit COMPANY SECRETARIAT
OVERALL GOAL:
To render a professional advisory and support service to the Board, to the Committees of the Board, to Management of the RTMC and to designated Road Traffic Government Structures.
92
OBJECTIVES OUTPUTS TIME FRAME1. To render Secretariat
services to the Board and Committees of the Board
a) Shareholders Committee Support Unit on RTMC matters
b) Render Secretarial Services to:
• Board of Directors• Audit Committee• Risk Management
Committee• Remuneration Committee• Governance Committee• Finance Committee• EXCO of the RTMCC
c) Procurement Committee
To have minutes of meetings
finalised within 1 week
2. To co-ordinate attendance of meetings
a) Administer attendance registers, Administer venues and logistical support to Chairpersons
Arrange quarterly meetings
93
OBJECTIVES OUTPUTS TIME FRAME3. To ensure compliance
to legislative requirements
a) Advice RTMC Board and Committees on legislative and compliance issues
One week before meetings
4. To assist with the Board Strategic Functions relating to the Corporation
a) Assist with the Corporation’s operations so as to accomplish its objectives
March 2009
5. To co-ordinate Agenda, Documentation to be tabled and Minutes of Meetings
a) Draft and circulate agendas and minutes
b) Monitor timeous submission of reports and documentation by members of the Board and Committees as agreed upon for distribution
At least 1 week before meetings
94
OBJECTIVES OUTPUTS TIME FRAME6. To assist with
executing administrative powers as delegated to the Board
a) Render support with the execution of role, functions and mandate of the Board
March 2009
7. Ensure clarity on Committees of the Board
a) Render support with the execution of the mandate, role and functions of the various Committee of the RTMC
March 2009
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RTMC
Medium Term Expenditure Framework
(MTEF) 2008-2009 to 2010-2011
Income and Expenditure Estimates
96
Summary of Income & Expenditure(excluding NaTIS Transaction Fees)
Medium Term Expenditure Framework Budget for 2008-09 2009-10 2010-11
Revenue 281,083 2,342,676 2,044,005 Fines & Penalties (AARTO) 110,057 2,235,984 2,014,716 Interest Received 7,200 7,500 7,800 Government Grant - Allocations 103,888 99,192 0 - Deferred Income/Surplus 54,938 0 21,489 Sponsorships 5,000 0 0
Expenses 281,083 2,342,676 2,044,005 Administrative Expenses 103,543 2,139,675 1,828,114 Capital Expenses 21,601 15,189 16,221 Compensation of Employees 77,650 95,863 110,578 Depreciation & Amortisation 11,742 15,349 19,174 Project Expenses 66,547 76,600 69,918
Surplus/(Deficit) 0 0 0
97
FinancialServices
CorporateSupportServices
Road TrafficLaw
Enforcement& Education
Road TrafficEngineering,Information& Research
NaTIS
The detailed expenditure estimates are given in terms of the following five main groups of functional and
support units :
98
Estimated Expenditure on ProjectsRoad Traffic Law Enforcement & Education
Medium Term Expenditure Framework Projects Budget for 2008-09 2009-10 2010-11
Road Traffic Law Enforcement & Education 30,871,000 50,713,857 53,210,665 Road Safety Multimedia 5,180,000 5,527,060 5,897,373 Scholar Patrol 3,165,000 3,377,055 3,603,318 Driver of the Year (DOTY) - National 851,000 908,017 968,854 Driver of the Year (DOTY) - International 650,000 0 740,018 National Schools Debates 282,000 300,894 321,054 Road Safety Youth Convention 231,000 246,477 262,991 Pedestrian safety 1,528,000 1,630,376 1,739,611 Publicity and Promotional Material 2,250,000 2,400,750 2,561,600 Electronic Media Publicity 4,000,000 4,268,000 4,553,956 Print Media Publicity 2,000,000 2,134,000 2,276,978
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Estimated Expenditure on ProjectsRoad Traffic Law Enforcement & Education
(continued)
Medium Term Expenditure Framework Projects Budget for 2008-09 2009-10 2010-11
Road Traffic Law Enforcement & Education (2 - continued) Driver of the Year (DOTY) - Taxis 300,000 301,100 341,547 Expansion of Patrol car Project 2,500,000 10,000,000 11,000,000 Enforcement Equipment for Patrol Cars 850,000 8,500,000 10,000,000 Patrol car Operational and Maintenance Costs 3,700,000 4,000,000 4,200,000 National Road Traffic Law Enforcement Code 1,400,000 5,000,000 2,500,000 Traffic Officers Awards Function 200,000 215,000 220,000 Biennial Traffic Conference 200,000 215,000 220,000 Internal Communication and Events (Teambuilding/Choral) 120,000 128,040 136,619 World Remembrance Day 846,000 902,682 963,161 Transport Month 388,000 413,996 441,733 Awareness Day 230,000 245,410 261,852
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Estimated Expenditure on ProjectsRoad Traffic Engineering, Information & Research
Medium Term Expenditure Framework Projects Budget for 2008-09 2009-10 2010-11
Traffic Engineering, Information & Reseach (1) 29,178,148 21,936,924 12,207,395 Learning and Training Material for AARTO 2,376,417 0 0 Marketing and Promotional Material for AARTO 10,909,002 8,414,436 0 Operationalisation of AARTO 974,615 0 0 Accident Scene Management 1,500,000 1,600,500 1,707,734 National Traffic Call Centre 600,000 640,200 683,093 Accident Investigation Conference 1,000,000 1,067,000 1,138,489 Project Brake Watch 100,000 106,700 113,849 Incident Management Manual 500,000 533,500 569,245
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Estimated Expenditure on ProjectsRoad Traffic Engineering, Information & Research
(continued)
Medium Term Expenditure Framework Projects Budget for 2008-09 2009-10 2010-11
Traffic Engineering, Information & Reseach (2 - continued) Expansion of Pilot Projects 1,100,000 1,200,000 1,300,000 Printing and Distribution of Road Block Manual 80,000 0 0 Introduction off Speed calming Measures on Main Routes 2,500,000 2,667,500 2,846,223 Conduct Survey on availability of emergency services 2,500,000 0 0 Annual Road Traffic Offence Surveys 1,938,114 2,006,588 2,141,029 Special Road Traffic Offence Survey 1,000,000 0 0 Development of Overall Traffic Performance Model 1,500,000 1,600,500 1,707,733 Revision of Speed Limit Management Manual 350,000 850,000 0 Revision of Road Safety Manual 250,000 1,250,000 0
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Estimated Expenditure on ProjectsCorporate Support Services & Total
Medium Term Expenditure Framework Projects Budget for 2008-09 2009-10 2010-11
Corporate Support Services 4,498,378 3,950,000 4,500,000 IT Systems Master Plan 348,378 0 0 Infrastructure Modernisation 1,100,000 1,200,000 1,300,000 Website Development 300,000 250,000 300,000 IT Service Help Desk 1,000,000 100,000 100,000 IT Security 1,000,000 1,200,000 1,300,000 Networking maintenance 500,000 700,000 900,000 Acquisition of Software Licences 250,000 500,000 600,000
Financial Services 2,000,000 0 0 Acquisition of an Enterprise Resource Planning (ERP) solution 2,000,000 0 0
2008-09 2009-10 2010-11TOTAL RTMC PROJECTS BUDGET 66,547,526 76,600,781 69,918,060
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Summary of Income & ExpenditureNaTIS & Transaction Fees
Medium Term Expenditure Framework Budget for 2008-09 2009-10 2010-11
Revenue 338,408 331,503 378,860 Provincial Allocations 20,000 0 0 Interest Received 0 0 0 Transaction fees 318,408 331,503 378,860
Expenses 338,408 331,503 378,860 Administrative Expenses 106,059 112,898 119,860 Capital Expenses 14,700 1,650 1,000 Compensation of Employees 13,436 12,773 16,454 Project Expenses 204,213 204,182 241,546
Surplus/(Deficit) 0 0 0
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Est Exp on NaTIS & Related Projects(funded from NaTIS Transaction Fees)
MTEF NaTIS & Related Projects Budget for 2008-09 2009-10 2010-11
Business Intelligence & Data Warehousing 0 21,000,000 29,600,000 Cellular Phone Project 3,500,000 3,700,000 4,800,000 Central Crash Bureau 9,850,000 10,509,950 7,041,667 Computerised Learner Licence Testing 34,652,883 0 9,500,000 Development of National Contravention Register 10,000,000 0 0 Development of Overall Traffic Performance Model 1,500,000 2,350,000 1,750,000 Electronic Learner Database 212,333 226,559 241,738 Electronic Vehicle Identification 1,950,000 975,000 0 eNaTIS Maintenance 91,815,920 101,275,724 108,429,296 Law Enforcement Module 20,985,000 27,975,000 35,720,000 National Accident Register 1,081,774 0 0 National Fatal Accident Information Centre (NFAIC) 700,000 746,900 796,942 Printing of AR Forms 4,860,000 5,185,620 5,533,057 Project eForce 20,985,000 27,975,000 35,720,000 Special Fatal Accident Investigation 2,120,000 2,262,040 2,413,597
TOTAL eNaTIS PROJECTS BUDGET 204,212,910 204,181,793 241,546,297
105