RTA Briefing - Cheynes Training · The Apprenticeship Service (TAS) –back story •TAS is an...

RTA Briefing

Spring 2019

RTA Briefing – Spring 2019

Agenda• Funding Challenges• Latest QAR Figures• Off-the-Job Training• Register of Apprenticeship Training Providers • Other Changes in 2019• Working with Employers• New Academy Fees and Charges • Traineeships • Preparations for The Apprenticeship Service • Surveys – Ofsted learner, employer views; ESFA learner

Spring Briefing – February 2019

Funding Challenges

Headlines• Apprenticeships have been pushed down the Whitehall agenda

• Government’s 3 million target abandoned • Apprenticeship starts down by 25% on pre-Levy numbers• Level 2 starts are 41% down compared with two years ago

• GCSE Re-sit Policy• Schools are pressuring students to re-sit GCSEs to achieve a better grade• Yet … 42% of school pupils leave without the equivalent of a L2

qualification

• FE Colleges are abandoning hairdressing apprenticeships

• And gearing up for T-Levels in 2021?


Funding Challenges

Apprenticeship Funding Issues

• Institute for Apprenticeship Funding Review – aimed at saving money

• Reduction in L2 Hair/Barb funding levels – from £9,000 to £7,000

• 1,000 employer and provider incentives for 16-18 learners still available

• 10% employer co-investment for 19+ learners still in place (£700 not £900)

• This is due to fall to 5% - we expect from April (£350 not £700)

• CT request for growth funding (late 2018) was rejected – first time ever!

• Overspend on Apprenticeship Budget …


Funding Challenges

Yearly Cost of Starts Key

2017-18 2018-19 2019-20 2020-21

£4.5 b Pre-2017 c/o

£4.0 b -£ 1.5 b 2017-18 starts

£3.5 b -£ 1.0 b 2018-19 starts

£3.0 b -£ 0.5 b 2019-20 starts

£2.5 b 2020-21 starts

£2.0 b

£1.5 b

£1.0 b Budget

£0.5 b

£0.0 b

Funding Challenges

Cheynes Training Response

• CT net income could fall substantially when full impact is felt (2019-20)

• Our 1st target - Increase our overall learner numbers by 100 by 2019-20

• Invest in more IT – Huddle secure portal, Form Capture, planning software

• More remote monitoring – more QPR phone meetings with Heads of Centre

– scheduled telephone learner review meetings

– less face to face and more webinars/online meetings – re-negotiate with our suppliers (e.g. C&G)

– generally tighten up on all of our budgets

• Ensure we are as efficient as possible – without letting standards drop


Funding Challenges

Academy Response

• What can academies do?

• Grow the numbers

… for every 10 apprentices, recruiting 2 more will maintain funding

… an increase in 20% of learners (almost) matches the reduction in funding

• How do academies increase numbers?

• Encourage employers to progress their learners to Level 3

• Take opportunities to grow if local college is pulling out of hairdressing

• Ensure academies are as efficient as possible – without letting standards drop


Latest QAR Figures (Q2 2018-19)

CT 2018-19 Achievement (QAR)

• Over 2016-17 and 2017-18 programme achievement fell by around 10 percentage points

• CT decision to stop working with two large academies (around 200 learners)

• Our achievement remains above the national average (high 60%s)

• And above the hairdressing average (around 70%)

• In 2018-19 we expect achievement rates to be above 80% (current 82%)

• By 2019-20 we will be back on track to achieve around 85% QAR


CT - Overall QAR: 2013 to 2019

84%81% 82%

73% 74%

82%82%79% 78%

68% 68%

79%

92%

87% 88%

82%

87% 86%

0%

20%

40%

60%

80%

100%

2013/14 2014/15 2015/16 2016/17 2017/18 2018/19


Level 3

Level 2

Level 2 & 3

Q2 2018-19 Datapack

Q2 2018-19 Datapack – shows individual academy outcomes

• 2018-19 Cohort Report – at 31/01/19• Report gives maximum QAR for each academy

• 2018-19 Occupancy Report – at 30/09/18• Lists all learners in training

• Targets for 2018-19• All learners expected to complete by 31/07/2019

• Letter explaining the various reports

Off-the-Job Training

20% Off-the-Job

• All apprentices must spent 20% of their working time doing Off-the-Job training

• Assuming a 40 hour week …

• Starts prior to Aug 2018 – 20% includes holidays, sickness, etc. - equiv 52 days p/a

• Starts after Aug 2018 – holidays are taken into account. equiv 46 days p/a (-12.5%)

• 40 hours p/week = 8 hours training





20% Off-the-Job

• To be ‘Off-the-Job’, training must take place away from normal work activity

• In salon examples include ‘mentoring’, ‘observing’ and manufacturer training

• We will be audited to check the 20% is being delivered

• Use the ‘Apprentice Weekly Review’ to see if learners are receiving the 20%

• Training records must be supported by evidence – registers, diaries, etc.



• Practical Training at academy – record all that occurs

• Practical Training in the Salon – record all that occurs

• Theory training – includes time spent on SmartScreen, etc

• Manufacturer’s training in Salon – product training, etc.

• On-line training – watching videos, etc.

• On-line assessment – via Evolve

• Writing assignments – could be for research / homework

• Revision / practicing skills – models completed in the Salon

• Shadowing hairdressers – watching hair cuts, etc in the Salon

• Exercises and role play – if these are used

• Attendance at shows, etc – includes Salon International

• End point assessment – the last full day of training

RoATP

Register of Apprenticeship Training Providers

• The new Register is now open

• As predicted, this is a ‘complete re-fresh’ involving all providers

• Providers NOT on the Register by August 2019 cannot take on new learners

• CT support includes a webinar – aimed at those who are not on RoATP

• RoATP resources page on Cheynes Training website

• Academy partners may use all Cheynes Training polices (not H&S)

• But academies must complete the application – we can’t do it for them

• We are also encouraging academies to use Solvendis – professional bid writers

Other Changes

Other Key Areas of Focus

• Working with Employers

• Academy Fees and Charges

• Traineeships

• Preparations for the start of TAS

• Ofsted and ESFA Surveys

• Requests from the CT Head Office Team


Working with Employers

Placing employers at the heart of what we do:

• Find Apprenticeship Training – help them find more applicants (esp 16-18)

• Apprentice Selection – helping employers to make the best possible choice

• Academies to go through documentation to ensure employers understand

• Salon Induction Guide – a resource to use during the induction period

• Academy Training Plan – keep salons informed of training taking place

• Apprentice progress – ensure employers are involved every six months

• End Point Assessment – employers must sign off the Gateway Checklist

• Learner progression – encourage L3 for learners who you feel can achieve


Academy Fees and Charges

New Academy Fees and Charges come into effect from Feb 2018

• Fees are based on a published set of criteria, thus includes:

• Levels of service – for example AO registration (5%)

• Volume of learners on programme (higher number better)

• QAR performance (penalties for low QAR)

• Bonuses for very high QAR (95%)

• Target split is 80/20% – own AO registration, 20+ learners, very high QAR

• Current average split is 70/30%


Traineeships

Traineeship Opportunities are Available

• We have secured new traineeship funding

• We can support up to 30 new trainee starts over March – July

• Key points

• 10 week programme

• Trainees cannot be employed

• We have written to all academies to alert everyone to the opportunity


Preparation for TAS

The Apprenticeship Service (TAS) – back story

• TAS is an on-line apprenticeship funding procurement portal

• Used currently by Levy-paying employers only

• Originally due to include non-Levy employers from April 2019

• Now planned to include non-Levy from April 2020

• It is designed to make apprenticeship funding more market driven

• In theory, employers may choose to work with any training provider

• And any employer or training provider could become a main provider

(they would then be subject to ESFA and Ofsted monitoring)


Preparation for TAS

The Apprenticeship Service - Concerns

• Complexity – the system is not simple and straightforward

• Those using the system find it ‘arduous and time-consuming’

• Will small employers have the time or the patience to use TAS?

• Employers may appoint a training provider to apply on their behalf

• Funding is not limitless – what happens when the budget runs out?

• Government very quiet on this

• ESFA have not said how allocations will be controlled

• First come, first served or rationed by sector, or what?

• We anticipate much more audit activity with TAS


Annual Surveys

Ofsted Surveys

• Ofsted Learner View …

• Ofsted Employer View

• Results are used by Ofsted as one of the triggers for inspection

• Our programme scores are very high on Ofsted surveys

• Number of Ofsted responses is too low (31 employers, 96 learners in 2017-18)

• We need your help to increase learner and employer responses

• The survey is open now – usually we delay promoting it until Jan/Feb

• Please ensure learners are completing Learner View during training

• Encourage academies to get employers to complete Employer View


Annual Surveys

FE Choices Surveys

• Learner Satisfaction and Employer Satisfaction surveys – via IPSOS-Mori

• Part of ESFA risk-assessment at Management Performance Points

• Poor results could trigger an ESFA audit

• Scores are given to employers on Find Apprenticeship Training portal

• Our programme scores are very high on ESFA surveys

• But … numbers of respondents is low – especially for employers

• The learner survey starts in November, the employer survey is in May 2019

• Please make sure all learners complete the survey during training• Encourage academies to get employers to complete Employer Satisfaction


Annual Surveys


Finally …

Request from the CT Head Office Team

• Please would you …• Remember to use @mention when using Huddle

For example: @melanie, @tricia, @pam, etc.

• Without the @mention, we are not alerted to a message coming into head office and we will not be able to respond.


RTA Briefing - Cheynes Training · The Apprenticeship Service (TAS) –back story •TAS is an...

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