RSVP Digital Brochure - 22 Jan 2016_v3

+27(0) 11 6563645 | [email protected] | www.rsvpagency.co.za

RSVP Invitation & Management Software Solutions - Corporate - Events - Conferences - Golf Days

O N L I N E I N V I T A T I O N R S V P M A N A G E M E N T

A N D E V E N T R E G I S T R A T I O N S O L U T I O N

FOREWORD FROM OUR CEO

TERRY SUTHERLAND

Chief Executive Officer

RSVP Agency

Electronic Invitation Management is as much about building

your brand as ATL advertising and clients are beginning to

realise this. It is how we speak to our clients that makes all the

difference.

Having 25 years of event

exper ience helps us to understand

exact ly what i t is that makes for a

professional RSVP exper ience.

Writing and owning our own software, allows us to constantly

update our offering. We keep our clients up to date with what

they want; updated software features to manage the ever

increasing complexity & logistics surrounding events today.

Corporates • Conferences • Roadshows • Gol f days • Funct ions • Resul ts2

Corporates • Conferences • Roadshows • Gol f days • Funct ions • Resul ts 3

ABOUT THE RSVP AGENCY

The RSVP Agency provides the most af fordable &

comprehensive onl ine RSVP Management sof tware

& service offer ing avai lable in the market today.

We have designed an onl ine

system to manage the ent i re RSVP

process from Save The Date, Event

Memos, Newsf lashes to the Aide

Memoire

Our software and services wil l maximise the

success of your event by ensuring the highest

possible guest acceptance rate, al lowing you to

focus on making your event one to remember.



OURPROFESSIONAL

SERVICE


PROFESSIONAL RSVP MANAGEMENT SOFTWARE

• Using an integrated email and web system,

we are able to talk to clients in a

professional & personalised manner by

pre-populat ing guest in formation into our

email invitat ions and accept forms.

• The i -Calendar feature schedules the date

and t ime in your guest’s diary, attached to

either the Save the Date or Invitation

mailer.

• Cut off feature either by date or number

– no need to only upload a port ion of your

l ist at a t ime.

• A large select ion of custom built form

fields to cater for al l types of events &

custom bui l t form f ields to al low for cut

off per field with a tal ly counter of avai lable

slots ( i .e. per breakaway session, act ivi ty,

f l ights, hotel rooms etc.)

DYNAMIC & ext remely easy to use.

• Multiple l ists may be uploaded ( i .e. Media,

VIP’s, VVIP’s, with partners, with out

partners, various regions etc.)

• Forward invitation feature – an effect ive

way to expand your cl ient base, send

direct ly from your own outbox & contact

l ist , our back-end shows the ini t ial referral

contact & the t iers below.

• Tracks email open rates, undel ivered rates

as wel l as ‘bounced back’ emails to provide

a real-t ime view of invitat ion del ivery with

detai led guest tracking.

• Detailed reporting to show accept, decl ines

and non-responses as they occur with a

meal summary report.

• SMS reminder communicat ion.


QUANTUM - QR

Guest Solution

• Generate a QR per guest

• Encode the QR with guest informat ion

• Send the QR code via; email , SMS

& printable t icket

• Partner receives QR code via email & SMS

• QR code prints onto name tag for

guest tracking at events

Registration Hostess

• i -Pad with QR scanner

• QR code prints onto name tag

• QR validates guest entry, day, venue

• QR al lows for various guest l ist restr ict ions

• Full guest and partner detai ls are

visible to update

• One cl ick to register , with date and time stamp

SESAME – ON SITE SOFTWARE

Client Solution

• Professional, quick & seamless

i -Pad registrat ion

• View their RSVP status with l ive event

registrat ion counter to measure attendance

• Detai led post event attendance

report

QR CODE System & Scanner

• Our Regis tered Apple App

RSVP AGENCY APPS

ON SITE REGISTRATION Sof tware

• URL web based i-Pad / tablet / laptop

QR SCANNER - GUEST TRACKING

QUANTUM

• Scan of QR code instantly retr ieves

ful l guest prof i le

• Validat ion access r ights

• Tracking of i tem handed out and

col lected by guests / delegates

OUR SERVICES




OUR SERVICES

The RSVP Agency provides

a ful ly managed service option to manage

your RSVP event from start to f inish

• Invitation graphic design

The RSVP Agency offers a professional

and cost effect ive design and artwork

service. We encourage you to make

use of our in-house designers as we

wil l design your artwork in l ine with our

specif icat ions, ensuring a quick

turnaround time

• Invitation copy writing

Each event has a different language

and tone. We ensure that your guest is

spoken to in the most appropriate way

• Database cleaning

We wil l c lean and format your database.

This increases your attendance rate and

ensures that your data is always current

and accurate

• Database storing and capture –

Secure server with RSAWeb

Your database and attendance records

are stored safely on our dedicated

server for you to access or re use at

any point in t ime

• Call downs

Call downs are a fol low up service to

guests that have not responded by a

specif ied date. Our operators are hand-

picked according to the demographic

of your event. Our operators are al l

ful ly briefed on the event detai ls and

can assist guests with any information

requested


RSVP number system linked to SESAME and

QUANTUM makes for a quick and seamless

registration process

• Our hosts & hostesses are professional ,

diverse and well groomed.

• An RSVP Project Manager wil l always

be on-site.

• iPad registrat ion/ Barcoding / QR code;

• Fast, hi- tech registrat ion for large

events.

• Help Desk support (within and beyond

off ice hours)Our fr iendly and helpful

team are avai lable to answer queries &

assist at al l t imes.

ON-SITE REGISTRATION

The RSVP Agency provides on-si te

hostessing, hi- tech registrat ion &

accreditat ion solut ions

NAME TAG SUPPLY & PRINT

• Lanyards, pouches for conferences etc.

• Name tags and accreditat ion wil l be

provided according to your specif icat ions.

• On-site name tag print ing is also

avai lable as part of this service.

ON-SITE REGISRATION


DOWNLOADABLE DOCUMENTS

All support ing event information documents have

the same look & feel as your invitat ion, simply

download & print

INVITATION EXAMPLES



OUR CLIENTS & PARTNERS




CORPORATE CLIENTS

We are proud to be working with some of the TOP GLOBAL & LOCAL COMPANIES


EVENT COMPANIES | SPONSORSHIPS & FOUNDATIONS

RSVP Digital Brochure - 22 Jan 2016_v3

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