RSO Grant Info SessionFall 2015ASSOCIATED STUDENTS OF MADISONFINANCE COMMITTEE

Where does Finance Committee Fit into ASM?

Segregated FeesWhat is a Segregated Fee?

Paid by every student enrolled in UW-Madison

F50View-Point Neutral DecisionStudent Services Finance

Committee

FINANCE COMMITTEE

Grassroots committee of Student Council Created to Distribute grants to RSOs on

campus 9 members of the committee

4 appointed by student council5 at-large members

We hold weekly meetings to hear grants

How much $ is Finance Committee dealing with this

session?Operation Grants

_________________________________$90,000

Travel Grants __________________

$200,000

Event Grants __________________

$210,000

Open Fund Grants __________________

$20,000

Event Grants

Event Criteria: Held on Campus Free and open to all

students In line with the mission of

your RSO Primarily planned and

organized by RSO Up to three days long Cap of 10% of line item-

$21,000

What we fund: Honoraria/Fees Travel Lodging Equipment/Facility Rental Printing Advertising Program Supplies Other

Event Grants Continued: Honoraria/Fees:

Speakers/performersNO UW student or

faculty memberCap based on

attendance: Under 100: $1,500 Between 100-250: $2,500 Above 250: $4,000

Travel and Lodging: Flights, Taxis, Buses Lodging subject to

state rate: $82/night

Event Grants Continued:

Equipment/ Facility Rental Facility/ building on

campus Equipment

Speakers, Microphones, Projectors, AUX cords, Tables, Chairs etc.

Program Supplies Must be disposable Must be non-reusable Nothing related to food

Event Grants Continued:

Advertising Badger Herald/ Daily

cardinal Must be event specific Must have he ASM logo

and disclaimer Cap:

Under 100: $400 Between 100-250: $800 Over 250: $1400

Printing Must be event specific Flyers Posters Programs Must be through Student

Print Must have ASM logo and

Disclaimer Minimum: $15

Event Grants Continued:

What CAN’T we fund? Food, beverages, and associated items Gifts, donations, fundraising, contributions, financial aid Costumes or Supplies for costumes Expenses incurred prior to grant approval by the Finance Committee

and meeting with financial staff. Legal services Elections of ANY kind Revenue-producing events Any purchase not pertinent to mission of the RSO

Travel Grants Criteria:

Conferences and competitions

Organized by the RSO In line with the

mission of the RSO CAP: $3000,

or $500/person

What CAN we fund?Registration Fees:

for the travel.LodgingTransit Costs

Travel Grants Continued

Registration Fees: Conference

RegistrationCannot fund

membership to an organization

Transportation:FlightsTaxisFleet Vehicles

(sponsor)Car RentalsGasTolls

Travel Grants Continued

What CAN’T we Fund? Food, beverages, and associated items Gifts, donations, fundraising, contributions, financial aid Costumes or Supplies for costumes Expenses incurred prior to grant approval by the Finance Committee

and meeting with financial staff. Legal services Revenue-producing events Any purchase not pertinent to mission of the RSO Travel of a non RSO member (WIN) Travel of a non seg-fee paying individual

Timeline (Event & Travel)

One event/travel per RSO per semester Fall Semester: September Winter break Spring Semester: January Summer break

6 week deadline!!!! Notify 5-7 days before hearing MUST meet with finance staff before spending money MUST submit all document for reimbursement 30 days

after travel/event.

General Pro Tips:

EVENTSDo not charge

admissions feeNo creditEducational

component Must be on

campus

TRAVELNO interviews, NO

job searchingUse Fleet when

possibleSubmit earlyBe aware Per Diem

hotel rate

When in a hearing…

4 minutes to present, Q&A1. When presenting a grant, clearly state the

mission of your org in one or two sentences. 2. Explain how the grant empowers your org to

advance that mission. 3. Demonstrate broad accessibility for

interested students on campus. 4. Demonstrate positive impact on campus.

Operations Grants

Year-long grant for operational expenses You apply the spring prior Start using funds on first day of fall classes Applications are due in mid-February Hearings in march

Operations Grants

What CAN we fund? Operations Printing Operations Postage Operations Graphics/Web Design Operations Space and Equipment Rental Operations Office Supplies Operations Recruitment and Promotion Operations Subscriptions

Operations Grants

What CAN’T we fund? Salaries, wages, and stipends Event-oriented funding Travel-oriented funding Grants, gifts, donations, fundraising, and Alumni relations.

Equipment and Capital purchases. Food or beverages, or related purchases. Elections of any kind Subsidization of membership dues Any purchases not in mission with RSO

Open Fund Grants

Smaller operations grant- $200 No hearing Fill out application, meeting with financial

specialist Use for general supply/printing Given a wiscard to use at StudentPrint and Book

store $150- Supplies$50- Printing

Green Fund

$50,000 for sustainability projects. Sustainability@asm.wisc.edu

QUESTION?THE END