ROTARACT UPSA PLAN OF ACTION

2015/16 Plan of Action of Rotaract Club of UPSA 1

ROTARACT CLUB OF UNIVERSITY OF PROFESSIONAL STUDIES

SPONSORED BY

ROTARY CLUB OF ACCRA EAST

PLAN OF ACTION FOR THE ROTARY YEAR 2015/2016


TABLE OF CONTENT

CLUB OFFICERS

CLUB DIRECTORS

MEMBERSHIP LIST

STANDING AND SPECIAL COMMITTES

ROCUPS 2015/16 PRESIDENT’S MESSAGE

CLUB ADMINISTRATION

MEMBESHIP

SERVICE PROJECT

PUBLIC RELATIONS

FINANCE

SARGENT AT ARMS

IT

2015/16 YEAR MEETING ACTIVITIES

CLUB BUDGET

COMMITTEES


CLUB OFFICERS

President Rotr. Thomas Philip Abakah

Vice President Rotr. Helena Yeboah

Immediate Past President Rotr. Dennis Teye - Adjei Kent

Secretary Rotr. Nana Akua Akyaa Sarfo

Treasurer Rotr. Christabel Mendes Barton-Oduro

Club Trainer Rotr. Doreen Agboka

Deputy Club Trainer Rotr. Paulina Adzo Sedor

Sergeant-At-Arms Rotr. Manasey Siaw Amanor

Deputy Sergeant At Arms Rotr. Abraham Kofi Sissah

CLUB DIRECTORS

Director, Club Administration Rotr. Derrick Kwabena Agyapong

Deputy Director, Club Administration Rotr. Zita Kpodo-Boafo

Director, Membership Rotr. Emmanuel Junior Quarm

Deputy Director, Membership Rotr. Prince Ani Acquah

Director, Service Project Rotr. Godwin Selorm Peniyena

Deputy Director, Service Project Rotr. Ignatius Egbefome

Director, Public Relations Rotr. Albert Mawuli Datsomor

Deputy Director, Public Relations Rotr. Philomina Dougi Waja

Director, Finance Rotr. Wonder Etornam Nunekpeku

Deputy Director, Finance Rotr. Thelma Lorrinda Lartey

Director, It Rotr. Steve Periera

Deputy Director, It Rotr. Micheal Osei


MEMBERSHIP LIST

1) Rotr. Thomas Philip Abakah

2) Rotr. Helena Yeboah

3) Rotr.Dennis Teye-Adjei Kent

4) Rotr. Nana Akua Akyaa Sarfo

5) Rotr. Christabel Mendes Barton-Oduro

6) Rotr. Doreen Agboka

7) Rotr. Paulina Adzo Sedor

8) Rotr. Manasey Siaw Amanor

9) Rotr. Abraham Kofi Sissah

10) Rotr. Derrick Kwabena Agyapong

11) Rotr. Zita Kpodo-Boafo

12) Rotr. Emmanuel Junior Quarm

13) Rotr. Prince Ani Acquah

14) Rotr. Godwin Selorm Peniyena

15) Rotr. Ignatius Egbefome

16) Rotr. Albert Mawuli Datsomor

17) Rotr. Philomina Dougi Waja

18) Rotr. Wonder Etornam Nunekpeku

19) Rotr. Thelma Lorrinda Lartey

20) Rotr. Steve Periera


21) Rotr. Micheal Osei

22) Rotr. Micheal Somuah

23) Rotr. Thomas Jubilant Ponful

24) Rotr. Mercy Ofosuhene

25) Rotr. Kaziar Okyere

26) Rotr. Helen Yeboah

27) Rotr. Stephen D Bani

28) Rotr. Isaac Amofa Boadi

29) Rotr. Dennis Ellis Adjei

30) Rotr. Desmond Adoo Sefa

31) Rotr. Enyonam Ama Boakye

32) Rotr. Marcella Mawusi Missodey

33) Rotr. Wisdom Nana Kwesi Fiawoo

34) Rotr. Elizabeth Xorlali Awatey

35) Rotr. Elizabeth Apau

36) Rotr. Rita Arkoh

37) Rotr. Dorcas Afriyie

38) Rotr. Jeffery Ansah Boakye

39) Rotr. Hamdia Alhassan

40) Rotr. Nana Akua Baduwah Arhin

41) Rotr. Charity Amoateng Yeboah

42) Rotr. Sandra Ama Biney Ofosu

43) Rotr. Wilhemina Adjei-Mensah

44) Rotr. Ruth Bugri

45) Rotr. Anita Ama Worwornyo

46) Rotr. Rapheal Kwame Edem Sappah

47) Rotr. Mary Abena Boatemaa Agyei

48) Rotr. Nathacha Abayateye Darko

49) Rotr. Lucy Akwolaga

50) Rotr. Robert Mintah

51) Rotr. Tracey Ofeibea Ankrah


52) Rotr. Joyce Cudjoe

53) Rotr. Kwame Baah Agyekum

54) Rotr. Ebenezer Boadu

55) Rotr. Bless Victor Kwabla Dey

56) Rotr. Hilda Bebaradisa Tuumyeridam

57) Rotr. Esther Apenteng

58) Rotr. Gloria Pokua Frimpong

59) Rotr. Juliet Gidisu

60) Rotr. Eunice Anisor Edusey

61) Rotr. Daniel Laladu

62) Rotr. Gladys Ekua Baidoo

63) Rotr. Stephanie Aanaa Sarku Nettey

64) Rotr. Rose Simpson

65) Rotr. Jonathan


STANDING COMMITTEES

CLUB ADMINISTARTION

MEMBERSHIP

SERVICE PROJECT

PUBLIC RELATIONS

SPECIAL COMMITTEES

FINANCE

SARGENT AT ARMS

IT


PRESIDENT’S MESSAGE___________________________________________________

Indeed in Rotary, one could bear witness to the fact that the mantle of leadership and the

administration in all clubs change every year. This gives an opportunity for individuals and

members to serve as well as unearth their God given talents and skills by serving humanity for

the progress of human dignity. It is in light of this that we stand to observe not both an end and a

beginning but a pause and a continuation of what people, with humanity at heart started.

I must acknowledge that my colleagues and I are equipped to take up the mantle of leadership

and the administration of our organization, the Rotaract of University of Professional Studies in

championing the path of Service for the 2015/16 Rotary year for the development of Human

Dignity as a basis of worthy enterprise.

Rotary International President-Elect K.R. Ravindran has asked us to be a gift to the world. We

will commit our resources, time, energy and effort to ensure that we live an impart that will

linger on the mind of people in this generation and beyond.

I would like to congratulate and appreciate the outgoing executives for their stupendous and

outstanding efforts during their term of servitude.

In conclusion, I reverently christen all Rotarians, Rotaractors, Interactors and stakeholders

wherever they may be to join hands so we can be a gift to the world.

Thank you.

Thomas Philip Abakah

President 2015/16

Rotaract Club of University of Professional Studies


CLUB ADMINISTRATION PLAN___________________________________________

The Club Administration Committee conducts all the club’s administrative activities, and with

focus on the theme “be a gift to the world”, has the following objectives for the 2015/2016

Rotary year:

Make Rotary information, goals of Rotaract and object of Rotary presented at meetings

more informative to members and especially guests, through proper preparation and

presentation. Members will be encouraged to sign up to deliver Rotary information,

goals of Rotaract and object of Rotary with the aim of increasing members’

understanding of Rotary and improve presentation skills.

Ensure effective, efficient and timely dissemination of minutes of general and board

meetings to the District, National, Sponsoring Club and Youth Service Directorates.

Minutes will be dispatched three clear days before the next meeting.

Financial reports will also be sent by email to members and delivered via PowerPoint at

general meetings. This will significantly reduce the amount of money spent on printing

and photocopies. This will also form part of our club’s contribution to a ‘greener’

environment.

All directors, as part of business meetings, will be required to present reports on the

activities of their committees for the past month and their plans for the next month.

An award scheme will be instituted to award outstanding Rotaractors for their ability to

throw a hand of invitation to Non Rotaractors to club meetings and other Rotaract

programmes and also show commitment (Financially and service) to the club.

The committee shall award Non-Rotary Speakers with the four way test of the things we

think say or do.

A paid trip will be organized to serve as fun, educational and cultural awareness

purposes.


The Club Administration Committee will work hard at getting renowned professionals

from a wide variety of fields to give talks and share their experiences at our meetings,

with the focus on leadership, personal and professional development for members.

The agenda for the next general meeting will be announced at the end of each general

meeting to enable members prepare adequately before attending meetings.

The committee will explore various avenues to ascertain Community service project

competitions that will attract funds to execute.

The committee shall write articles on the activities of the club and also prepare reports

after the club has undertaken any project.

The following ideas will be explored for the purposes of closer interaction with our

sponsoring Rotary club:

Get the catalogue of Rotary Club of Accra-East and explore opportunities for problem-

solving for Rotarians or their companies as part of fundraising efforts.

Send our programme of activities to be announced at sponsoring Rotary meetings to

serve as reminder to Rotarians and increase the likelihood of Rotarians coming to visit

Engage the Rotarian President of the Rotary Club Of Accra East to send Rotary

delegates to our weekly meetings

Organize a Rotaract Week plan and send the report to RI for recognition.

The following ideas will also be explored for the purposes of closer interaction with our

sister clubs:

Encourage members to attend meetings of other Rotaract clubs; community and tertiary

based

Send our outline of activities to be announced at sister club meetings to increase the

likelihood of some Rotaractors coming to visit.


MEMBERSHIP PLAN_______________________________________________________

The Membership Committee has membership retention, attraction and extension as its topmost

priority. Under the leadership of the membership director, the committee will focus on retaining

current members, helping them to attain 60% of attendance requirement and restoring inactive

Rotaractors.

Currently, the have 65 members in good standing. Attendance has been quite encouraging for

majority of the members, yet there is more room for improvement. In view of this, the

committee, in collaboration with the club administration committee, will organize some activities

that are aimed at enhancing an atmosphere of fellowship and friendship which would encourage

and motivate members to attend meetings and participate in other club activities.

Some of the activities aimed at membership retention, attraction and extension are:

Special incentives for members who invite the highest number of people to club

fellowship meetings as this will be a criteria for awarding the rotaractor of the month and

year.

The committee in consultation with the president shall award the best male rotaractor,

female rotaractor, overall best rotaractor and best club officer of the year.

In collaboration with the PR Committee, organize serious hall to hall announcement on

what the club is about and our reason of existence across all levels from 100 to 400 but

more emphasis will be placed on the level 100 to 300 at Regular, Evening and Weekend

Schools.

Each member of the committee will be assigned to follow a number of club members

The committee will implement a membership and attendance system that will help track

members’ attendance to meetings and also help identify members defaulting in

attendance, for the purpose of follow-ups

A make-up card, to be signed by the president will be provided for visiting rotaractors

who attend Rotaract Club of UPSA meetings and vice versa. These make-up attendances

will be valid in deciding whether a member is in good standing or not.


All members with 100 percent attendance at the end of the Rotary year will be awarded.

The Membership Committee will execute the following goals in view of attracting and recruiting

new members:

Clarify the criteria for membership and incorporate same into club’s bylaws: the

membership committee will organize induction of new members once a semester, with

prospective members having to meet the following requirements:

A minimum of 60% attendance to meetings for the time under review

A good understanding assessed at an interview with the board-on the goals of Rotaract

and the responsibilities of members towards achieving these goals

A general consensus among members of the board of genuine interest and active

participation in club activities by the prospective member during the period.

Full payment of the approved induction fees, Lacoste Shirt , Name tag and pin

The membership of those not in good standing will be terminated at the point of

inducting new members

Members will be enjoined to talk to friends about the exciting opportunities to fellowship

through service in Rotaract, with focus on getting them to join Rotaract

Guest will be assigned mentors who may or may not be their host after their first visit.

These mentors will maintain a personal relationship with the guests in order to give them

a sense of belonging and also pave way to teaching them about Rotaract

Guest contact will be included in the club’s mailing list with the view of keeping them

informed of the club’s programmes and activities

The Membership Committee’s goal is to increase attendance and commitment to Club

meetings and activities respectively as well as increase members in good standing by

50% at the end of the 2015/16 Rotary year.


SERVICE PROJECT PLAN__________________________________________________

Bearing in wits the theme for the Rotary Year Be A Gift To The World, The Rotaract Club of

University of Professional Studies shall embark on projects and programs that falls under

Rotary’s Six Area of Focus namely Peace and conflict resolution, Disease Prevention and

Treatment, Maternal and Child Health, Basic Education and Literacy, Economic and community

development and Peace and Conflict Resolution. Our activities will also press on Leadership and

Professional Development of our members and students of the University.

This year, our programs and projects will be categorized into two facets; the First Semester (First

Half) and Second Semester (Second Half) of the Academic Year (Rotary Year).

First Semester (First Half of the Rotary Year)

Training of New Executives and Directors and Publicity for Membership (Membership

Campaign)

Free Interpay and Online Course Registration and Fundraising for Painting Project

Social Entrepreneurship Seminar – Preparing the Next Generation to be Agents of

Change

Book Donation and Deworming Project at the Captain Centre For Education, Ahantan

West District, Takoradi - Western Region

Painting of the Schools - Amugi and Boundary Road Schools, Adabraka-Accra.

Second Semester (Second Half of the Rotary Year)

Windscreen Cleaning for Fundraising

Book Donations and Deworming at Tehey D/A Primary, Ada-West District, Ada

Mega Health Screening on UPSA Campus ( Glaucoma Screening, Dental Services and

among others)

Sexual Reproductive Health Seminar

Barcamp UPSA

Possibility Plan

Rotaract UPSA Week Celebration

Youth Service: Clean Kwame Nkrumah Circle Project


PUBLIC RELATIONS PLAN_________________________________________________

The Public Relations committee is one of the most important committees in the Rotaract club of

University of Professional Studies. The Committee shall continue to embark on intensive and

exclusive campaigns.

Below are some specific initiatives the Public Relations Committee will undertake in the

2015/16 Rotary year:

A camera will be made available at every meeting for image capturing.

The Club’s Mass SMS platform, face book page, whatsapp group chats and

among others will be used to remind and inform members of dates, times and

venues for meetings, events and activities.

The club shall create a website, a face book page, intensify the use of our blog and

also take advantage of google plus, twitter, you tube among others.

Entreat all Rotaractors to brand themselves with any Rotaract paraphernalia at

certain days of the week which will be agreed upon by the board and will be

communicated to the members.

Embark on a thoughtful broadcast about the club and its projects. This is going to

be done by selecting certain lecture halls for the week and ensure that the student

populace is briefed about the Rotaract club, its purpose and benefits.

Efforts will be made by the PR committee to liaise with other associations on

campus organizing certain events which are in Rotary’s area of focus. This will

help create a platform for the club to tell the student populace what Rotaract is all

about. The clubs logo will be made evident on the banners to help in promoting

the publicity of the club as “Voluntary Organizers”.

Press Releases will be given to media houses, posted on the clubs website and

also on notice boards on campus in order to ensure that right information about

the club are rightfully publicized.

Ensure that efforts will be made to get live, in-studio interviews on radio and

television stations in order to get greater publicity for our projects and also in

creating more awareness to the public.


The PR committee will ensure that our conduct in engaging with people when

providing publicity for projects must enhance the good image of Rotary

International, Rotaract and Interactors as a whole. This will promote the

facilitation and realization of partnership and sponsorship for the club

Ultimately, it is the expectation of the PR committee that all members actively

promote the club and its activities, since we are all, default Public Relations

Officers for the club.

Uphold the Rotary value of professional excellence and high ethical standards and

ensure that we be a gift to the world wherever we are.


FUNDRAISING PLAN_______________________________________________________

The Fundraising Committee is a special committee set up to raise funds to finance or fund club

activities. Under the Leadership of the Finance Director, the Fundraising Committee will

implement a plan to raise funds outside of established revenue sources such as dues, project

levies and fines.

Some of the revenue generation strategies to be adopted by the fundraising committee are

grouped into folds. They are Appeals, Proceeds from Sales, Special Fundraising, IT Services for

a Fee and Surpluses from Organizing Seminars and Conferences and Sponsorship and

Partnership.

Appeal

The Club and its members, by the strategic efforts of the fundraising committee, will appeal for

funds through these tactics:

Send envelopes to colleagues, friends and relatives to give monies to support our project

Send envelopes to Rotarians of our sponsoring club and other Rotary Clubs to help as

well

Pledge donations from members outside of dues and fines

Pledge donations from Rotarians of our sponsoring club and other Rotary Clubs

Sales

Proceeds will be derived from the sales of the following items:

Rotaract Club of UPSA Lacoste shirt

Rotaract UPSA Lapel Pins

Rotaract UPSA Name Tags

Rotaract UPSA Wrist bands

Other paraphernalia


Special Fundraising

The Special fundraising will be done through

Live Auctions

Silent Auctions

Special Fundraising at general and board meetings

Free Online Interpay and Course registration with Fundraising

Windscreen Cleaning

IT Services for a fee

The club members who are IT inclined shall offer services to individuals, professional and

corporate bodies at a fee. This shall serve as a source of fundraising.

Seminars and conferences

Surpluses from organizing seminars and conferences can serve as fund for the club.

Sponsorship and Partnership

The committee shall also secure sponsorship and partnership packages from corporate and

professional bodies to support our programs, projects and activities.

The target for the fundraising committee is Ten Thousand Ghana Cedis (GH₵10,000) by the end

of the Rotary year in June 2016. All members are encouraged to support the fundraising efforts

of the club in whatever way they can as we are a gift to the world.


SARGENT AT ARMS PLAN_________________________________________________

The Sergeant at Arms committee is mandated to perform all disciplinary functions and ensure

law and order before, during and after meetings of the club and also at project sites and social

functions. The following are some of the duties and responsibilities of the committee:

Setting up the hall and calling meetings to order

Keep control of meeting at all times

See to it that general meetings are kept to time

Insist that members stand when speaking and follow protocol as it will ensure that every

one hears what is being said.

Guests Arrival: To be looked after on arrival by the person who is introducing them. Make

a good impression, they could be a potential member

Venue: Notify venue if place of meeting is changed. The usual Venue to be manned for

make-ups or make arrangements for the venue to hand them out

Social Functions: With the Club Administration discuss program with President and

Director. A good balance of Social and Rotaract Activities makes for a healthy Club

Arrive at the Meeting early

Ensure the use of song books at every meeting

Any other delegated duty by the President, Vice – President, Secretary and Treasurer.

Safe guard the assets of club


IT PLAN

The IT Committee is a special committee mandated to perform all online functions and duties on

behalf of the Club.

Below are some initiatives to be carried out by the members of the committee.

The committee in collaboration with the club administration and PR committees will

update the club’s website; face book page and blog regularly with minutes and pictures of

meetings, programs, projects and activities.

They shall manage all the social media platforms of the club.

They shall perform all online related duties of the club in case of any upcoming events

Members shall publicize clubs events via the clubs social media platforms.

The committee shall effectively manage the clubs social media platforms, google plus,

face book, twitter, Instagram, WhatsApp platforms, youtube among others.


MEETING ACTIVITIES FOR THE 2015-16 ROTARY YEAR

This section reflects the activities to be undertaken at each general meeting in the year. The

venue for all general meetings is the LBC 204 Lecture Hall, UPSA Campus, unless otherwise

stated. Meetings commence at 3.00pm and closes at 4:30pm (1hour 30minutes)

NOTE

1. Board Meetings shall be held on every Wednesday prior to a Business Meeting on

Monday.

2. Committee Meetings shall be held on Tuesday prior to a business meeting.

3. Business Meetings shall be held on every first Monday in each new month.

4. General Meetings shall be held on every Monday unless otherwise stated.

5. Silent and/or Live Auctions shall be held once in each Semester.

6. Induction Ceremonies shall be held once in each semester.

7. Rotaract UPSA Anniversary shall be held on the Monday, 12th October, 2015

8. A Trip to Sajuna shall come off on the Saturday, 28th November, 2015.

9. President and Treasurer’s Report shall be presented on the last meeting in each semester.

10. International Assembly shall be held on from Sunday 17th - Saturday 23rd January, 2016.

11. Rotary’s Anniversary is on the 23rd February, 2016.

12. Rotaract UPSA Week Celebration comes off on Monday 22nd - Friday 26th February,

2016.

13. Rotaract Ghana Week Celebration shall take place from the Sunday 6th – Saturday 12th

March, 2016

14. The Annual Delegate Conference/District Assembly And Conference scheduled for

Benin shall be held from Thursday 24th – Sunday 27th March, 2016

15. Handing Over Ceremony shall be held on the Friday 30th April, 2016


POSSIBLE ACTIVITIES

Joint Meeting With Rotaract Club of Accra East, Wisconson International University

College and University of Ghana

Joint Meeting with clubs and associations on campus such as ENACTUS UPSA, Cocoa

Advocacy Movement UPSA, Eagle Youth Club UPSA and among others to create a

vibrant and envious impression about Rotaract.

Educational, Socialization and Fun Trip with Sister Rotaract Clubs to foster togetherness

among Rotaractors


2015-2016 YEAR'S MEETING PROGRAMMES

JULY (NO SPECIAL DESIGNATIONS)

Date Business Of The Day Resource Persons

6 Vacation _

13 Vacation _

20 Vacation _

27 Vacation _

AUGUST (MEMBERSHIP AND EXTENTION)


3

Vacation/ Membership

Campaign All Members

10


Campaign All Rotractors

17



24



Thurs. 27 Presentation of Plan Of Action Rotary Club of Accra East

31



SEPTEMBER (BASIC EDUCATION AND LITERACY MONTH)


7 Akwaaba Meeting All Members

14 Club's Vision Rot. President Thomas

21 Theme Talk Rtn. President Bright

28 What Is Rotaract? Rot. DRRD Andrews

OCTOBER (ECONOMIC AND COMMUNITY DEVELOPMENT MONTH)


5 Business Meeting Directors

12 Rotaract UPSA Anniversary All Members

19

Significance Economic And

Community Development A Rotarian

26 Live/Silent Auction All Members


NOVEMBER (ROTARY FOUNDATION)



9 Induction Ceremony All Members

16 International Day of Tolerance UN Representative

23 District Grant PDG. Willie K.

Saturday 28 Trip to Sajuna All Members And Guests

30 Half Year / Financial Report Club Treasurer Christabel

DECEMBER (DISEASE PREVENTION AND TREATMENT)


7 Examination _

14 Examination _

21 Examination _

28 Vacation _

JANUARY (VOCATIONAL MONTH)


4 Vacation _

11 Vacation _

18 Vacation _

Sun.17- Sat. 23

International Assembly, San

Diego, California; USA _

25 Vacation _

FEBRUARY (PEACE AND CONFLICT RESOLUTION MONTH)


1 Akwaaba Meeting All Members

8 Peace And Conflict In Ghana A Rotarian

15

Nomination And Election Of

Directors All Members

Mon.22- Fri.26

Rotaract UPSA Week

Celebration All Members

Tues.23 Rotary's Anniversary All Members

29 Time With Vice Chancellor Prof. Joshua Alabi


MARCH (WATER AND SANITATION MONTH)


Mon.7- Sun.13

Rotaract Ghana Week

Celebration Rotaract Ghana


21 Time With SRC SRC Executives

Thurs.24-Sun.27

District Assembly And

Conference DAC Benin

28 Report From DAC / Auction Club Executives Elect

APRIL (MATERNAL AND CHILD HEALTH MONTH)



11 Induction Ceremony All Members

18 Preparing for the Job Market Prof. Goski Alabi

25 Full Year/Treasurer Report Club Treasurer Christabel

Fri. 30 Handing Over Ceremony All members and Guests

MAY ( YOUTH SERVICE MONTH)


2 Examination _

9 Examination _

16 Examination _

23 Examination _

Sat. 28-Wed.01 RI Convention, Seoul, Korea _

JUNE (ROTARY FELLOWSHIP MONTH)


1 Vacation _

8 Vacation _

15 Vacation _

22 Vacation _

29 Vacation _

Meeting Schedules are provisional and are subject to change when the need arises.


BUDGET__________________________________________________________________

The budget for the 2015/16 Rotary year reflects the board’s revenue and expenditure forecasts

for the year under review. Assumptions considered in drawing up this budget are stated in the

accompanying notes. The board’s desire to embark on aggressive fundraising, through the

special Fundraising Committee.

Members are enjoined to pay their dues and project levies and support the club’s fundraising

efforts to enable the realization of the club’s revenue targets; meant for the successful execution

of ambitious community service and membership attraction and retention initiatives. These will

go a long way to boost the image of our club and Rotary/Rotaract in general; and help attract

and retain members that are crucial to achieving the club’s future goals.

REVENUE

NOTES

Gh¢ Gh¢

Balance as at 1/7/2014: GH Cedi Account 1188.65

Cash In Hand 50

USD

Account($98.5) 354.6

Internal Inflows

Dues and Project Levy Outstanding 1 280

Fines Outstanding 2 10

Tickets Proceeds Outstanding 3 90

T Shirts Proceeds Outstanding 4 162

Raffle Ticket 5 875

Mystery Fines 6 875

Silly Fines 7 875

Loosing Ticket 8 75

Presidential Fines 9 500

Auctions 10 1000

Membership Dues 11 325

Project Levy 12 325

Induction Fees 13 300

External Inflows

Receivables 14 490

Monies From Envelopes 15 1000

Corporate Sponsorship 16 5000

Fundraising Projects 17 4000

Sponsorship from Rotary Club of Accra East 18 6365

Total Revenue 24140.25


EXPENDITURE

President Directorate 19 120

Vice President Directorate 20 120

Secretary Directorate 21 110

Treasurer Directorate 22 260

Club Administration 23 4815

Membership Attraction and Retention 24 190

Public Relations 25 260

Service Projects 26 15100

Fundraising/Finance 27 260

Sargent at Arms 28 310

Information Management 29 100

Sundry 30 300

Total Expenditure 21945

Surplus(Deficit) of Income over

Expenditure 2195.25

ASSUMPTIONS

Number of members in good standing 65

Number of new members to be inducted 30

Number of General Meetings 25

Average attendance to General Meetings 35

Number of Auctions 2

Membership Dues per member Gh¢5

Project Levy per member Gh¢5

Induction Fee per member Gh¢10

Silly Fines Gh¢1

Mystery Fines Gh¢1

Raffle Ticket Gh¢1

Loosing Ticket Gh¢1

Dollar Exchange Rate Gh¢3.6

CFA Franc (OXF) 145.808

NOTES


1. DUES AND PROJECT LEVY OUTSTANDING Gh¢

Dues and Project Levy Outstanding From Members 280

2. FINES OUSTANDING Gh¢

Fines Outstanding From Members 10

3. TICKETS PROCEEDS OUTSTANDING Gh¢

Tickets Proceeds Outstanding From Members 90

4. T SHIRTS PROCEEDS OUTSTANDING Gh¢

T Shirts Proceeds Outstanding From Members 162

5. RAFFLE TICKETS Gh¢

Raffle Ticket (25 meetings * 35 Average Attendance * Gh¢1) 875

6. MYSTERY FINES Gh¢

Mystery Fines From Members (25 meetings * 35 Average Attendance * Gh¢1) 875

7. SILLY FINES Gh¢

Silly Fines From Members (25 meetings * 35 Average Attendance * Gh¢1) 875

8. LOOSING TICKET Gh¢

Loosing Ticket From Members (25 meetings * 3 losers * Gh¢1) 75

9. PRESIDENTIAL FINES Gh¢

Presidential Fines From Members (25 meetings * Gh¢20) 500

10. AUCTIONS Gh¢

Auctions (2 meetings * Gh¢500) 1000

11. MEMBERSHIP DUES Gh¢


Each member shall pay membership dues of Gh¢5 325

12. PROJECT LEVY Gh¢

Each member shall pay membership dues of Gh¢5 325

13. INDUCTION FEES Gh¢

New members shall pay Gh¢10 as induction fees 300

14. RECEIVABLES Gh¢

Receivables 490

15. MONIES FROM ENVELOPES Gh¢

Fundraising From Envelopes 1000

16. COPORATE SPONSORSHIP Gh¢

Corporate Sponsorship 5000

17. FUNDRAISING PROJECTS Gh¢

We anticipate to raise 4000

18. SPONSORSHIP FROM ROTARY

CLUB OF ACCRA EAST

Gh¢

Sponsorship from Rotary Club of Accra East 6353

Details

US $ CFA

Franc Gh¢ Gh¢

National Dues 60 216

Rotaract District 9102 Dues 70000 480 480

Rotaract District 9102 Project Levy 20000 137 137

DAC Registration For Four (Executives

Elect) 85000 583* 4 2332

DAC Transportation For Four 300*4 1200

Project Support 2000

Total 6365


19. PRESIDENT DIRECTORATE Gh¢

Communication 60

Transport 60

Total 120

20. VICE PRESIDENT DIRECTORATE Gh¢

Communication 60

Transport 60

Total 120

21. SECRETARY DIRECTORATE Gh¢

Communication 50

Printing of Documents 60

Total 110

22. TREASURER DIRECTORATE Gh¢

Communication 60

Printing of Documents 50

Raffles prices @ 6 per general meeting 150

Total 260

23.CLUB ADMINISTRATION US $

CFA

Franc Gh¢ Gh¢

National Dues 60 216

District Dues 70000 480 480

District Project Levy 20000 137 137

DAC Registration For Four (Executives

Elect) 85000 583* 4 2332

DAC Transportation For Four 300*4 1200

Printing of Certificates (Gh¢10*12m) 120

Four Way Test Certificates 120

Communication 60

Transport 50

Other Related Expenses 100

Total 4815


24. MEMBERSHIP ATTRACTION AND RETENTION Gh¢

Communication 60

Induction Expenses 100

Certificate for best Rotaractor of the month 30

Total 190

25. PUBLIC RELATIONS Gh¢

Communication 60

Club Banners 100

PR Campaigns 100

Total 260

26. SERVICE PROJECT Gh¢

First Semester

Club Officers Training and Membership Project 500

Free Interpay and Online Course Registration and Fundraising Project 500

Social Entrepreneurship Seminar 1500

Book Donation And Deworming Project 2000

Painting Project 4000

Second Semester

Windscreen Cleaning for Fundraising 600

Health Screening (Glaucoma Screening, Dental Screening, among others) 2000

Book Donation and Deworming Project 1500

Sexual Reproductive Health Seminar 1000

Barcamp UPSA 1500

Total 15100


27. FINANCE Gh¢

Communication 60

Transport 50

Printing of Documents and Envelopes 150

Total 260

28. SARGENT AT ARMS Gh¢

Maintenance of Materials 50

Box (For Keeping materials) 50

Raffle Tickets / Receipts 50

Attendance Books For members, Guests & Projects 50

Communication 60

Transport 50

Total 310

29. Information Management Gh¢

Communication 60

Other Related Expenses 40

Total 100

30. Sundry Gh¢

Sundry Expenses 300


COMMITTEES_____________________________________________________________

Executive In Charge: Vice President Helena Yeboah

Club Administration

Rotr. Derrick Kwabena Agyapong (Director)

Rotr. Zita Kpodo-Boafo (Deputy Director)

Rotr. Dennis Teye-Adjei Kent (Immediate Past President)

Rotr. Nana Akua Akyaa Sarfo (Secertary)

Rotr. Enyonam Ama Boakye

Rotr. Jeffery Ansah Boakye

Rotr. Stephanie Aanaa Sarku Nettey

Rotr. Daniel Laladu

Rotr. Ebenezer Boadu

Rotr. Hamdia Alhassan

Membership

Rotr. Emmanuel Junior Quarm (Director)

Rotr. Prince Ani Acquah (Deputy Diractor)

Rotr. Doreen Agboka (Club Trainer)

Rotr. Paulina Adzo Sedor (Deputy Club Trainer)

Rotr. Mercy Ofosuhene

Rotr. Kaziar Okyere

Rotr. Dorcas Afriyie

Rotr. Rapheal Kwame Edem Sappah

Rotr. Bless Victor Kwabla Dey

Rotr. Juliet Gidisu

Service Project

Rotr. Godwin Selorm Peniyena (Director)

Rotr.Ignatius Egbefome (Deputy Director)

Rotr. Helen Yeboah


Rotr.Marcella Mawusi Missodey

Rotr. Charity Amoateng Yeboah

Rotr.Anita Ama Worwornyo

Rotr. Gloria Pokua Frimpong

Rotr. Adjei Dennis Ellis

Rotr. Bugri Ruth

Rotr. Mintah Robert

Finance

Rotr. Wonder Etornam Nunekpeku (Director)

Rotr. Thelma Lorrinda Lartey (Deputy Director)

Rotr.Helena Yeboah (Vice President)

Rotr.Christabel Mendes Barton-Oduro (Treasurer)

Rotr. Micheal Somuah

Rotr.Desmond Adoo Sefa

Rotr.Gladys Ekua Baidoo

Rotr.Eunice Anisor Edusey

Rotr.Wilhemina Adjei-Mensah

Rotr.Nana Akua Baduwah Arhin

Public Relations

Rotr. Albert Mawuli Datsomor (Director)

Rotr. Philomina Dougi Waja (Deputy Director)

Rotr. Isaac Amofa Boadi

Rotr. Wisdom Nana Kwesi Fiawoo

Rotr. Rose Simpson

Rotr. Hilda Bebaradisa Tuumyeridam

Rotr. Sandra Ama Biney Ofosu

Rotr. Tracey Ofeibea Ankrah

Rotr. Joyce Cudjoe

Rotr. Kwame Baah Agyekum


Sargent At Arms

Rotr. Manasey Siaw Amanor (Director)

Rotr. Abraham Kofi Sissah (Deputy Director)

Rotr. Thomas Jubilant Ponful

Rotr. Stephen D Bani

Rotr. Elizabeth Xorlali Awatey

Rotr. Elizabeth Apau

Rotr. Rita Arkoh

Rotr. Mary Abena Boatemaa Agyei

Rotr. Lucy Akwolaga

Rotr. Esther Apenteng

It

Rotr. Steve Periera (Director)

Rotr. Micheal Osei (Deputy Director)

Rotr. Nathacha Abayateye Darko

Rotr. Jonathan

ROTARACT UPSA PLAN OF ACTION

Documents

Transcript of ROTARACT UPSA PLAN OF ACTION