Roster Specialist Training 2012 General Election

Dan Burk, RegistrarRegistrar of Voters

Heather Carmen

Senior Deputy, ROV

3 ELEMENTS OF SUCCESSFUL ELECTION ADMINISTRATION

1. Supplies and Proper Set-up

2. Correct Processing of Voters

3. Close of Polls and Return of Supplies

Voter Worker Organization

ELECTION EVE: Set-up

Your Polling Place Manager or Asst. Manager may need help setting up the polling place on Election Eve.

If he/she calls and asks for help, baring a medical reason, you must show-up and help on Election Eve. If you can’t lift anything heavy you can still update the AB/EV list and do other housekeeping tasks

Arrival Times 5:45 AM Polling Place Managers

and Assistant Managers

6:00AM Roster Specialists and In-Take Specialists

Sign-In Sheet and Oath

All Poll Workers must sign “Poll Worker Pay/Oath of

Office Sign-in Sheet”when arriving at the Polls.

Note: Cell Phone usage compensateion

Roster Specialist Supplies

All Your Supplies are in Big Blue Vault

All Forms you will use are in Accordion File

Your Roster may include Multiple Precincts. Be Aware of them

Provisional Ballots in Envelope

Roster Specialist Supplies (cont.)

Activators will be in their own carrying bag (black)

Hand-Held Scanner is in Activator Bag Tape Precincts in Roster List to Table

Top Voter Activator Cards, Pencils, Label

Booklets, Rosters and most supplies are in Vault

Election Morning

Supplies – Critical ChecklistActivator w/Hand-Held Scanner

Accordion File w/ Completed Forms and Provisional Ballots

Roster/Label Booklet

Voter Activator Cards

Sample Ballots/ NRS Booklet

Precinct Number Signs

Activator and Scanner Set-Up

ACTIVATOR Side-View

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Setup and Use of the Activator

The Activator and Voter Card do not contain any voter-specific information that would identify the individual who is voting

Processing Voters

1. Ask the Voter for their label. Check the large letter at the right side of the Label to make sure voter is in correct Roster line.

2. Using the label find Voter’s Name in the Roster. Ask Voter for his/her address. Don’t give it to him first.

If address is different from Roster, confirm Intake Specialist issued a “Change of Address” Card. If name is different confirm Intake Specialist issued “Voter Registration Application”

Processing Voters (Cont.)

3. Have the Voter sign the Roster in correct Signature Block.

A) If signature matches the Pre-Printed Roster Signature, proceed with placing label in the Label Booklet

B) If signature does not match then askfor Voter’s ID before placing the Label in the Label

Booklet 4. Push Voter Card down into Activator and scan

the bar code in the upper-right of the label. Press the “YES” button twice to Activate the Voter Card

Processing Voters (cont.)

5. Issue the Voter the two-ended erasure pencil and activated Voter Card.

6. Remind voter to return the erasure pencil and the deactivated Voter Card after she votes and, if still available, provide him/her with the “I Voted” Sticker when he returns these two items

Election Day Roster

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Using the Roster

Cover Tab Barcode Sheet (in Roster) Official Roster Pages Authorized Voters Sheet: Names to be added to

Roster upon direction of ROV staff ALWAYS COMPLETE THE ROSTER SIGNATURE

COMPARISON BEFORE PLACING LABEL IN THE LABEL BOOKLET

New Label

B

Election Day Label Booklet

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Place Label in next available space

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When to Ask for ID?

There are only two times when you can ask for a Voter’s ID:

1) If Voter listed as “ID Required” in Laptop/Netbook or Roster (*shows ID to Roster Specialist /not Intake Specialist)

OR

2) If signature provided by the Voter does not match in any way the pre-printed signature in the Roster(VERY, VERY RARE)

NOTE: If voter offers ID you can accept it

Exceptions in Roster (abbreviations) INACTIVE VOTERS =IN ABSENT BALLOT VOTER = AV ID REQUIRED VOTERS = ID EARLY VOTER = EV Challenged Voter = CH (NEW!)

_______________________

ROSTER CORRECTIONS are to be made on the Roster Correction Log—not in Roster

Consolidated Forms

ID REQUIRED

AB ATTESTATION

ROSTER CORRECTION LOG

Hand Held Scanner Doesn’t Work or Label Can’t be Read

Call your tech support person Begin activating Voter Cards with the

other Roster Specialist’s Activator If you have a label so damaged that it

can’t be scanned, you can manually activate Voter Cards. Just enter the Voter’s 4-digit Precinct Number and press “YES” two times and the card will be activated

Voter Card Issues: “Activated” or

“Voted” Occasionally a voter will contend that his

Voter Card did not work and wants another. Before issuing another, place the Voter Card into the Activator and touch the “STATUS” button.

If the voter has already voted the Activator screen will say “Voted”, give the time and Edge unit on which it was voted.

If the screen says “Activated” then voter has not voted yet

Voter Card Issues: Bad Card

Occasionally, a Voter Card will not access the ballot properly or a voter believes he got the wrong ballot.

Place card in Activator and touch the “STATUS” button. If the Activator screen says “VOTED” no new card may be given to the voter as he has already voted.

If the screen says Activated”, replace card with new card and remove bad card from circulation

Provisional Ballots: Only Managers and Asst. Managers Issue Provisional Ballots

Provisional Voters Fall into One of Four Categories: Voter is not listed in the Roster or In-take Station

data as Voted or is listed as “Cancelled” Voter Voter is an “ID Required” Voter with no ID Voter is eligible but in in the Wrong Polling

Place

End of Election Day: Reconciliation and Other Steps

Roster Signature count vs. Edge count Completed Forms/Surrendered Ballots in

Completed Doc. Return Envelope. This includes “Precinct Official Ballot

Statements”: One per each Precinct Voters’ Provisional Ballots in sealed

Orange Return Envelope Put Activator Bag and Scanner in vault Electrical Supplies returned to vault

Official Ballot Statement - front

PRECINCT “OFFICIAL BALLOT STATEMENT”

Official Ballot Statement - back

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Edge Precinct Information

Political Advocacy at the Polls There is a strict ban on political paraphernalia and political speech

by anyone in the Polling Place. THIS INCLUDES YOU!

If you do it you will be removed and you will not be paid for either

Election Day or attending Training

Observers There will be Observers at your Polling Place. There is a place set aside for Observers to sit at

your Polling Place; Close enough to see and hear what is being said.

The Manager will have Observers sign the “Observer Conduct” form. They are required to follow its guidelines

Observers cannot tell you how to do your job. Any hassles form an Observer report to the Manager

Observers – GUIDELINES WHAT CAN THEY DO & NOT DO? Observers can ask you questions about the

voting process Observers may review the Roster from time-to-

time Observers cannot speak to Voters inside the

Polling Place Observers cannot interfere with the ongoing

administration of the election Observers cannot use Cell Phones or other

electronic equipment (to include cameras, IPADS, smart phones) in the polling place

Observers may not interfere with the processing of voters

End of Election Day (cont.)

Place in dark blue Critical Supplies Return Bin :

A) All Completed Documents in the Transfer Envelope and Surrendered Ballots, if any

B) Roster

C) Label Booklet

D) Orange Provisional Ballot Transfer Envelope (Sealed)

The End of Day…

You cannot leave the Polling Place until all supplies have been packed in the Polling Place

Manager’s vehicle and he/she has authorized the workers to leave.

If you leave early you will not be paid