Roster Management Module (RSM)
35
COSEC ROSTER MANAGEMENT
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20-Oct-2014 -
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Matrix Roster Management is about planning and best utilization of workforce and managing the cost of manpower efficiently. It is designed to simplify the process of defining and managing employee duty rosters. It also provides a complete roster plan with the list of employees, their work time and area of work. Moreover, export data field to XML file makes third party payroll integration easy. Matrix Roster Management saves time and cost significantly by placing right people with the right skill at the right job.
Transcript of Roster Management Module (RSM)
COSEC ROSTER MANAGEMENT
Roster
Presentation Agenda
Introduction
Roster Management
Benefits
Target Customers
Key Features
Reports
How Roster Process Works?
Maintaining Employees Database
Forecasting & Budgeting Employee
Requirement
Forecasting &
Budgeting
Assigning Shifts
Employees Accept or
Reject Shifts using ESS
Shift Acceptance
Workflow Analysis Reports
Reports
Allocating Employee to
Shifts
Employee Database
Roster is a List of Employees Who are Working in an Organization on a Given Day, Week, or Month
Roster Management is Planning of Workforce
Allocates Right Person to Right Task
Includes Forecasting of Employee Requirements
Includes Budgeting of Employees
What is Roster Management?
Matrix Roster Management
Placing Right People with the Right Skill in the Right Place at the Right Time
Complete list of Employees with their Pay Rates and Work Time
Assign Tasks Depending on Designation and Qualification
Planning by Forecasting Requirements of Employees
Provides Complete Workforce Analysis Reports
Export Data to Third Party Payroll Software's
Roster Module
COSEC PE RSM
COSEC GE RSM
COSEC ME RSM
COSEC LE RSM
Benefits of Roster Management
Workforce Planning
Managing Cost of Manpower Efficiently
Improve Overall Productivity of the Organization
Prevent Work Stoppages as all Duties are Assigned
Improve Forecasting and Budgeting
Reduce Administration work
Fair, Balanced and Cost Effective Rosters
Shift allocation in Sync with Regional Labor Laws
Fixed and Flexible Shifts
Pay Rate Flexibility Depending on Task Performed
Export Authentic Data to Payroll Software
Amendments and Tracking for Roster when Required
Multi-week Forecasting and Budgeting of Workforce
Various Workforce Analysis Reports in Multiple Formats
Why COSEC Roster Management?
Target Customers…
Factory
Aviation HotelHospital
Corporate Restaurant
And Many More.....
Target Customers…
CasinoRetail Super Market
Key Features
Defines Employment Type like Part Time, Full time, Contract etc. Saves Time as Employee can be Swapped from One Employment
Type to Another Defines Detailed Employment Contract to Avoid Discrepancies at a
Later Stage
Employment Type and Contract
Pay Rate Flexibility
Separate Pay Rate for Contract and Non-Contractual Hours
Reduces Human Error in Payroll Calculation Special Pay Rate for Defined Day and Time-period like Weekends,
Night Shift etc.
Auto Roster
Provides Department-wise Roster on Weekly Basis Provides Roster based on Schedule and Forecast for Each
Department
Allocates Employees Based on Skill, Designation and Requirement
Gives Fair and Balanced Roster
Saves Time for Managers and Admin
Auto Roster
Manual Roster
Department-wise Roster on Weekly Basis
Roster with Shift, Day and Date
Manual Allocation of Employees
Option of Choosing Employee as per Requirement
Forecasting and Budgeting
Multi-Week Forecast and Budget
Detailed Forecast using Designation of Employee Skills level of Employee Number of Employees
Accurate Budget Calculated based on Shifts Number of Employees Wage Level
Forecasting and Budgeting
Special Days
Department-wise Special Days like Festivals, National Holidays, Labor Day etc.
Different Wage Rates for Employees Working on Such Days
Separate Roster depending on Need of Employees on Such Days
Higher Priority Than General Roster
Labor Laws
Configuration Depending on the Laws in a Region
Prevents Violation of Law
Alert Sent to Notify Violation of Laws
Shifts
Fixed and Flexible Shifts Options
For a Fixed Shift Duration, Shift Start and End Time and Break Start and End
Time are Fixed
For a Flexible Shift Overall Time-period Between which the Shift Should Start and
End is Fixed
Flexibility of Starting the Shift During Given Time-period
Shift Pattern and Matrix
Useful when Employee Works Multiple Shifts during a Day
Useful when Employee’s Schedule Remains Same for a Period of Time
Prevents Manual Entries of Daily Shifts Saves Time of HR and Managers allowing them to Focus on other
Productive Tasks
Employee Creation
Helps Build and Maintain a Strong and Detailed Employee Database
Includes Roster Policies like Employment Type, Contract, Pay Rate etc. Includes Organizational Details like Department, Designation, Category
etc.
Includes Personal and Bank Details
Attendance Policy
Provides Authenticated Attendance Data Considers Attendance Policies like Late In/Early Out, Time Period
After which Overtime Starts etc. Authorizes admin to Correct Attendance Data like Punch Missed for
Assigned Shift, Punch Found for Late In etc.
Integration with ESS
Employees can Apply for Unavailability
Proxies can be Decided for Non-manned Duties
Employees can Accept/Reject a Shift
Notifications and Reminder
Notification about Updates or Changes in the Roster
Reminder about Shift to Employees
Confusion about Shifts Avoided
Complete Workforce Presence Assurance
All Employees Present Hence Increased Productivity
Payroll Integration
Exports Data to Third Party Software
Provides Authenticated Data
Avoids Human Error in Salary Calculation
Saves Time of HR and Accounting
Reports
COSEC Reports
Wide Range of Master Reports which Shows the Database of the Policies Set
Wide Range of Transaction Reports to Analyze the Events Occurred for the Policies
Complete Workforce Analysis
Forecast and Budget Analysis
Reports with Month, Day and Defined Dates Range
Option to Print and Export Report
Report Generation
PrintExport
Search
File Format
Page Select
Page Select
Zoom
Reports File Formats
Export Report in Various File Formats
XML
Rich Text Format
MS Excel
MS Excel (Data Only)
Crystal Report (RPT)
MS-Word
MS-Word Editable
COSEC Roster Reports
Master Reports Employment Contract Employment Type Wage Level Award and Penalty General Rules Policy Shift Shift Pattern Shift Matrix Hour Exception Special Day Work Profile
Transaction Reports User Schedule Unavailability Non manned duties Shift Coverage Duties by Designation Forecast Budget Roster Shifts by User User by hour Attendance Authorization
Report: Budget and Shift
Thank You
For Further Information Please Contact:
Email ID: [email protected]
Tel: +91 265 2630555
Visit us at www.MatrixComSec.com
Version: V1R1
Copyright © Matrix Comsec 2010-2011
