Romero events!

Company Profile

COMPANY LOCATION:

14TH ST., CORNER, AYALA AVE, MAKATI, 1900 METROMANILA

COMPANY CONTACT:Ms. Erza ScarletMarketing/Recruitment Officer0915-734-6209/ [email protected]

KEY EXECUTIVES:Mr. Mark Ronell B RomeroPresident / Chief Operating OfficerNovaliches, Quezon City

Ms. Myca Joyce V. ConquillaExecutive Operating Officer/Sales and MarketingOld Balara, Quezon City

Mr. Justin Paul SusanoOfficer In Charge / Accounting and FinanceAlmar Zabarte, Caloocan City

Company Profile

EVENT OFFICERS:

Mr. Vince Espiritu Operations Planner Officer Tala, Bulacan City

Mr. Ralph Martin Dela CruzSales and Marketing OfficerFairview, Quezon City

COMPANY DESCRIPTION:

Company Profile

Romero Events is located on Ayala Ave, Makati City near at Shangri-La Makati, Romero Events Company is a full-service event management and marketing company dedicated to meeting your needs. We customize event strategies to match your goals, budget, and manpower resources. Mark Ronell Romero, President and Chief Executive Officer of Romero Events Company, has over fifteen years of experience in marketing and event management working with world-renown businesses and organizations.

COMPANY MISSION:

Company Profile

Our mission is to design and carry out personalized, innovative anniversary that meet our client’s needs and desires.

COMPANY VISION:

Our vision is to ensure client satisfaction and loyalty. We hope that you are so thrilled with your experience that you remind us first for planning your anniversary.

CLIENT DEMOGRAPHICS:

Company Profile

Romero Event offers high quality service to mid-end and high end clients.COMPANY SERVICES:

Personal Events: Wedding Anniversaries, Anniversaries, Death AnniversariesSocial Events: First Communions, Birthdays, Graduation,AND MORE!WORK ETHICS:

ROMERO EVENTS COMPANY claim to be professional involves everything from how we dress and present in the business world in the way you treat others. We don’t stop until the job is done, and done right. “Good enough” is not good enough for our company. We aim for outstanding in everything we do. Our passion shows in how hard we work and the results we achieve.

COMMUNITY INVOLVEMENT:

Company Profile

Company Profile

COMPANY CLIENT:

ESL ONEDota 2 Tournament

Mr & Mrs Santiago50th Wedding Anniversary

Department of HealthHIV Program

Event Proposal

Event Proposal

Title 50th wedding anniversary of Mr and Mrs GoldeenVenue: Best Western Hotel La Corona ManilaLocation: 166 M.H. Del Pilar corner Arquiza Street, Ermita, ManilaDate and Time: July 25, 2017 6:00 PM-9:00 PMConcept: Disney CharactersTheme: Disney design and attire

GOALS/OBJECTIVES:

To be reunited with relatives and friends.

SWOT Analysis:

Event Proposal

Strength: • Best working committee for the event• Provide equipment’s and itemsWeakness: • Time constrains• Insufficient fund• Limited to guests

Opportunities: • Interested investors in the company• Appreciation from people

Threats: • Unexpected number of guests• Heavy rain

ACTION PLAN:To achieve the event as planned:• Working with the best committee and well-planned.• Establish good public relations

WORKING COMMITTEE:

Event Proposal

Production CommitteeIn charge: Fifth Third BankHeaded by: Ms. Maria Minnie

677-5369Marketing & Promotions Committee In charge: Greater Detroit AreaHeaded by: Ms. Stacy Castro

748-2545Finance Committee In charge: Head of Project FinanceHeaded by: Mr. Daniel Gilman

433-1888

Medical Service In charge: The Medical CityHeaded by: Dr. Christoper Sablan

419-1001Prize/Giveaways Committee In charge: Philippine Franchise Association Headed by: Mr. Carlos Gonzaga

774-8585Security Force In charge: Manila Police DistrictHeaded by: Mr. Rikardo Ramirez

775-3889

WORKING COMMITTEE:

Event Proposal

Budgeting/ Donations Committee In charge: Office of the City Budget OfficerHeaded by: Ms. Sandy Martinez

731-5565Menu Committee In charge: Greek Meze Committee ManilaHeaded by: Ms. Janina Gomez

435-8562Guests Committee In charge: Jazz AdministrationHeaded by: Troye Sivan

746-8953

ORGANIZATIONAL CHARTMARK RONELL B.

ROMEROEvent Manager

Fifth Third BankMs. Maria Minnie

Albermarle Development CorporationNancy Lipe, chair

Head of Project Finance Coordinating

Mr. Daniel Gilman

The Medical CityDr. Christoper Sablan

Philippine Franchise AssociationMr. Carlos Gonzaga

Manila Police DistrictMr. Rikardo Ramirez

Office of the City Budget OfficerMs. Sandy Martinez

Greek Meze Committee ManilaMs. Janina Gomez

Jazz AdministrationTroye Sivan

Production Committee

Marketing & Promotions Committee

Finance Committee

Medical Service

Prize/Giveaways Committee

Security Force

Budgeting/ Donations Committee

Menu Committee

Guests Committee

EVENT PROGRAM:

Event Proposal

Title: 50th wedding anniversary of Mr and Mrs GoldeenVenue: Best Western Hotel La Corona ManilaLocation: 166 M.H. Del Pilar corner Arquiza Street, Ermita, Manila, Date and Time: July 25, 2017 6:00 PM-9:00 PMProgram: 6:00 PM-9:00 PM, Remarks

VENUE LAYOUT:Venue: Best Western Hotel La Corona Manila (Sphere 1 and 2 Function Rooms)

Description:The Venue for this event, 50th wedding anniversary of Mr and Mrs Goldeen will be at the Best Western Hotel La Corona Manila (Sphere 1 and 2 Function Rooms) because the Client chooses to have their assembly in the said venue. Second, the venue is quite just right to occupy 120 expected attendees. It is also easy to get there because it is located in Manila, which is the Principal City of the Philippines. The Hotel also has enough materials and facilities to hold the 50th wedding anniversary of Mr and Mrs Goldeen.

Event ProposalLayout

Event ProposalLocation Map

EVENT CHECKLIST:Event Proposal

QUANTITY ITEM SPECIFICATION

Supplies

• Sound and Light System

10 • Bouquet of flowers

1 • Projector and Screen Screen Size - 64.2”115.4”

2 • Microphone Wireless

1 • Podium With lavaliere microphone

120 • Chairs Tiffany Chairs

20 • Extra Chairs Mono block Chairs

2 • Long tables Size 4.572m”12cm

10 • Round tables Size 90" x 90" 108" Round

1 • Buffet’s Long Table

6 • Commercial Air Conditioners

20 • Table Cloths Purple

120 • Table Napkins White

EVENT CHECKLIST:Event Proposal

120 • Plates, Fork and Spoon

1 • Curtain for decoration

120 • Giveaways for Attendees

11

• Trash Bins• Laptop

Manpower

2 • Photographer/Videographer

1 • Host

61

• Waiters/Waitress• Technician

EVENT TIME FRAME:

Event Proposal

DATE/TIME ACTIVITY

June 20, 2017 Meeting with the Client

June 27, 2017June 28, 2017

Prepare proposed budgetFinalizing Budget

July 13, 2017 Select Menu for the Buffet Request tables/chairs, etc. Send poster to the Client and printSchedule appropriate staff helpArrange for securityOrder freebies

July 15, 2017 Food TastingDevelop program Begin taking RSVPs Finalize BuffetRequest confirmation sheets from and departments/staff providing services to ensure accuracy Distribution of invitations

EVENT TIME FRAME:

Event Proposal

July 20, 2017 Send staff/volunteers itinerary and expected job dutiesReconfirm final menu with catering and give guarantee amount Prepare name tags for the attendees and staffs Prepare any directional signage if needed

July 24,2017 Check all equipment’s Venue Setup.

July 25, 2017 Event Night

July 26, 2017 Return items borrowed Make deposits if the money was received

July 30,2017 Send out speaker/volunteer/thank you notes Pay invoices Book facility for a repeat event

BUDGET PROPOSAL:Event Proposal

ITEM PARTIAL AMOUNT TOTAL AMOUNT

Location Cost ₱ 30,000.00

Venue Rental Fee -Bouquet of flowers -Projector and Screen -Podium -Microphones -Sound System -Lightings -Restrooms Frequent Cleaning -Skirting, Centerpiece

₱ 30,000.00

Rental Needs ₱ 10,000.00

Furniture (tables and chairs)Stage Decorations (Curtain/Drape)

₱ 9,000.00₱ 1,000.00

Food and Beverage Costs ₱ 22,000.00

Food/catering (Buffet Table) ₱ 22,000.00

Decorations and Supplies ₱ 6,000.00

LaborGiveaways (Padfolio 50x130)

₱ 500.00₱ 5,500.00


Insurance ₱ 1,000.00Medical Safety Practitioners ₱ 1,000.00

Collateral Materials ₱ 1,000.00Posters/tarpaulins ₱ 1000.00

Misc. Printing/SpecialtiesSponsor signs/name tags/holders ₱ 2,000.00 ₱3,000.00Invitations ₱ 1000.00

ManpowerPhotographer/videographer ₱ 5000.00

Total ₱ 78,000.00Professional Fee (15%) ₱ 11,700.00

Grand Total ₱ 89,700.00


Event BillingROMERO EVENT COMPANY requires 50% down payment upon confirmation. Full payment shall be made on the day of the event itself. The Payment may be cash or check to:Account Name: Ralph Martin Dela CruzAccount Number: 0000007853274562Bank and Branch Name: Banco de Oro, Quezon City

EVENT SERVICES:Event Proposal

Romero Events and Consultancy International NAME: ____Mr Sergio Goldeen _____________________________________________________________ADDRESS: _____B1 L13 Walnut Fairview Quezon City _________________________________CONTACT NO.: ____(02) 418-3996________________________________________________EVENT DATE: __ July 25, 2017_________________ TIME: __6:00PM-9:00PM______________VENUE: __ Best Western Hotel La Corona Manila____________________________________EVENT: __ Wedding Anniversary____________________________________________________SERVICES:

□ Food Buffet Service □ Venue□ Sound System □ Lighting System□ Event Host □ Photo Booth□ Stage Set design

EVENT SERVICES:Event Proposal

Event Breakdown:SERVICES AMOUNT

EVENT PLANNING INCLUDES Event Package

• Food• Photobooth

• Sound System

• Lightning System

• Decorations

• Staffs

• Program Director

• Venue

TOTAL PHP 89,700.00

DOWN PAYMENT PHP 44,850.00

TOTAL BALANCE PHP 44,850.00

FOOD GUIDE:Event Proposal

Title: 50th wedding anniversary of Mr and Mrs GoldeenVenue: Best Western Hotel La Corona ManilaLocation: 166 M.H. Del Pilar corner Arquiza Street, Ermita, Manila,Date and Time: July 25, 2017 6:00 PM-9:00 PMNumber of Food needed: Good for 120 people (Buffet)Bottomless Drinks: Iced Tea, Purified Water (Served)

Buffet Course:Hainanese riceMain Dishes: Beef Curry, Sweet and Spicy DilisPasta: CarbonaraDesserts: Chocolate Panna Cotta, Drink: Iced Tea

PROPOSAL LETTER:Event Proposal

April 12, 2017Mr. Sergio GoldeenFairview, Quezon City

Proposal to 50th wedding anniversary of Mr and Mrs GoldeenJuly 25, 2017

Dear Mr. Sergio Goldeen

Good Day! The Romero Events Company is pleased to put our proposal to manage and organize the Proposal to Proposal to 50th wedding anniversary of Mr and Mrs Goldeen event to be held in Best Western Hotel La Corona Manila.I. SPECIAL PACKAGE COST

Romero Event Company appreciates your interest, we are offering the special package with professional services for event management, venue, hosting, and will provide the necessary supplies.The Special package cost is PHP 89,700.00 only.


Inclusions:SERVICES AMOUNT

EVENT PLANNING INCLUDES Event Package

• Food

• Sound System

• Lightning System

• Decorations

• Staffs

• Program Director

• Venue

TOTAL PHP 89,700.00


II. OPTION POLICYYou can ask for a revision or development for the event 1

month before the event. The Romero Events Company already made a plan and blockings for your Assembly Event on June 28, 2017.III. CANCELLATION POLICY

Cancellations are made after payment option date shall not be entitled to a refund.

IV. BILLING ARRANGEMENTSThe Romero Events Company requires 50% down payment

upon confirmation. Full payment shall be made on the day of the event itself.Checks must be made payable to:Account Name: Ralph Martin Dela CruzAccount Number: 0000007853274562Bank and Branch Name: Banco de Oro, Quezon CityPlease fax your deposit slip to____________. Kindly advice hereunder when you have made a deposit.Thank You very much! The Romero Events Company is looking forward to work with you.

EVENT CONTRACT:Event Proposal

(Page 1 of 3 pages)

This document serves as a binding contract between_ Mr. Sergio Goldeen _Phone: 418-3996 and MR. MARK RONELL B. ROMERO, PRESIDENT / CHIEF OPERATING OFFICER of Romero Events Company.

TERMS AND CONDITIONS:1. The Event will be as follows:

The program flow of the event is based on the decision of the Philippine Medical Association. ROMERO EVENTS COMPANY will provide full professional service, including managing, staging, staffing, directing, and will provide the necessary supplies. 50th wedding anniversary of Mr. and Mrs. Goldeen will be held on July 25, 2017 from 6:00PM to 9:00PM in Best Western Hotel La Corona Manila.

EVENT CONTRACT:Event Proposal

2. Mr. Sergio Goldeen will pay the planner, ROMERO EVENTS COMPANY PHP 89,700.00 for all the services rendered. The Company will be given an initial amount of 15% at the completion of the event.

3. The Planner agrees to use Host's company logo and no other where desired.

4. The Host agrees to acknowledge the Planner's services in Best Western Hotel La Corona Manila, Sphere 1 and 2 (Function Rooms), including the Planner's logo.

5. The Host will not enter into any contracts on behalf of the Planner or without the Planner's knowledge and consent.

6. If the Planner cancels, ROMERO EVENTS COMPANY will either provide a substitute planner or refund the full fee, minus the cost of nonrefundable deposits.

EVENT DETAILS:Event Proposal

(Page 2 of 3 pages) City: __MANILA, PHILIPPINES__ Event: 50th WEDDING ANNIVERSARY OF_

MR_AND MRS GOLDEEN________

Date and Time of event: ___JULY 25,2017. 6:00PM-9:00PM______________________________Service: _____FULL EVENT MANAGEMENT________________________________________Set up time and date: ___JULY 24,2017 5:00PM-8:00PM________________________________Hours of Operation: ___THREE (3) HOURS_________________________________________Financial Arrangements: _50% DEPOSIT AND 50% UPON EVENT COMPLETION__________Contact Person/s and Phone Number/s: ___MR. SERGIO GOLDEEN / (787) 418-3996________MS. VENIA GOLDEEN / (787) 419-3995_________Address of of event: __Best Western Hotel La Corona Manila, 1166 M. H. Del Pilar St. cor. Arquiza St., Ermita, Manila, Philippines___Directions: __Four (4) blocks away from Embassy of United States of America to Arquiza St. of Ermita, Manila.__

PARTICIPANT AGREEMENT, RELEASE AND ASSUMPTION OF RISKEvent Proposal

(Page 3 of 3 pages)

In consideration of the services of ROMERO EVENTS COMPANY, their agents, owners, officers, volunteers, participants, employees, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred to as Romero Events Company), I hereby agree to release, indemnify, and discharge HC, on behalf of myself, my children, my parents, my heirs, assigns, personal representative and estate as follows:1. I acknowledge that my participation entails known and

unanticipated risks that could result in physical or emotional injury, paralysis, death, or damage to myself, to property, or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity.

2. ROMERO EVENTS COMPANY seeks safety, but they are not infallible. They might be unaware of a participant’s fitness or abilities. They might misjudge the weather, the elements, or the terrain. They may give inadequate warnings or instructions, and the equipment being used might malfunction.

PARTICIPANT AGREEMENT, RELEASE AND ASSUMPTION OF RISKEvent Proposal

3. I expressly agree and promise to accept and assume all of the risks existing in this activity. My participation in this activity is purely voluntary, and I elect to participate in spite of the risks.

4. I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless Romero Events Company from any and all claims, demands, or causes of action, which are in any way connected with my participation in this activity or my use Romero Events Company equipment or facilities, including any such Claims which allege negligent acts or omissions of Romero Events Company.

5. I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or else I agree to bear the costs of such injury or damage myself. I further certify that I am willing to assume the risk of any medical or physical condition I may have.

By signing this document, I acknowledge that if anyone is

hurt or property is damaged during my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against HC on the basis of any claim from which I have released them herein. I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be bound by its terms.

Romero events!

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