Romanian Emergency

Management Information System

Architecture

Introduction • Romanian EMIS is a fully integrated information system connecting all EOCs and

others stakeholders for streamlining information sharing and decision support for:

o daily routine

o emergency situations

• Romanian EMIS supports all phases of emergency management : mitigation, preparedness, response and recovery

• Romanian EMIS is deployed in EOCs of National Emergency Management System (NEMS):

o Primary national EOC (NEOC1)

o Secondary EOC (NEOC2)

o Bucharest EOC (BEOC)

o County EOC (CEOC)

o Ministry EOCs (MEOC)

EMIS vs National Emergency Management System

General Inspectorate for Emergency

Situations (GIES)

NEOC1 NEOC2

MEOCs

CEOCs Regional/County

EOCs of other Organizations

Other Organizations

County Inspectorate for Emergency

Situations (CIES)

Mobile EOCs

Local EOCs (Intervention Subunits, Command centers, major Economic Agents EOCs

National level

County level

Local level Extensions

EMIS Conceptual Model

4

In EMIS, EOCs are acting as

information hubs:

The information is centralized at:

•County level (CEOC)

•Ministry level (MEOC)

and is replicated at the national level

These locations are interconnected by

means of a WAN

In case of major emergencies, the CEOC is staffed with

emergency management and experts belonging to various

other independent organizations

NEOC1 plays a high-level coordinator role during emergency situations NEOC2 is activated in case of nation-wide

emergency situations

EMIS architectural model maps exactly on the current Romanian organization model of emergency management

EMIS Operational Processes

Decision Support Reports and Statistical Analysis

Planning Response Recovery

Decision Support Response & Recovery Activities Analysis Support for Planning and Response Improvement

EMIS Initialization with data needed for System Startup (performed once, in order to make the system operational

Data Updates (Live database- updates must be performed permanently)

Data Focus

Operational Focus

Decision Focus

Business Processes vs Major Functionalities (1)

• Planning: o Planning Module with support from the others modules

o WebGIS Module (Planning Mode)

o Task Force Creation Module

o Finance and Budgeting Module

• Response and Recovery: o Emergency Situation Management Module with support from the others modules

o WebGIS Module (Emergency Situations Management module)

o Task Force Creation

o Evacuation Module

o Casualties, Damages and Material Loses Module

• Alerting and Notification: o Notification Module alone or integrated in Emergency Situation Management

Business Processes vs Major Functionalities (2)

• Reporting: o Situations and Reporting Module

o Intervention Reporting Module

o Budgeting and Financing Module

• Creating, Management and maintaining EMIS database (must be a live database): o Organization Management Module

o Human Resource Management Module

o Logistics, Material Resources and Supply Chain Module

o Risk Management Module

o Hazardous Materials Management Module

o Evacuation Module (Hosting Spaces)

o WebGIS Module (Reference Components Management Mode)

o External Interfaces Module

o Media and Communication Experts

o Administration Module, Nomenclatures Administration Module

County Level Operational Proceses

County EOC EMIS

Other sources 112

Private and Volunteer

Intervention Services, Other

Institutions

Intervention Subunit

Decisio

n,

Info

rmatio

n O

per

atio

nal

R

epo

rts,

Req

ues

ts

EMIS Information Workflows

NEOC1 Primary National EOC

NEOC2 Secondary National EOC

MEOC Ministerial EOC

CEOC County EOC

NEOC2 EMIS

NEOC1 EMIS

MEOC 1 EMIS

MEOC m EMIS

CEOC 1 EMIS

CEOC 2 EMIS

CEOCn EMIS

“In Mirror”

Replication

Dissemination

Dissemination

Replication

Decentralized structures, hazard economic agents, local commitees for emergency situations

International Structures (NATO, UE)

EMIS Application Modular Structure

Public Information Dissemination

Administration

Nomenclatures Administration

Finance & Budgeting

Intervention Reports

Risk Management

Planning

WebGIS

Emergency Situations Management

Casualties Damages and Material Loses

Hazardous Material Management

Human Resources Management

Logistics, Material Resources & Supply

Chain

Task Force Creation

Evacuation

Situations & Reporting

External Interfaces

Organization Management

Notification

Media & Communication

Experts

Plans

Reports

EMIS

Ap

plic

atio

n

112

CO

MM

UN

ICA

TION

S PLA

TFOR

M

EMIS Application Physical Architecture

EMIS Architecture Conceptual levels

EMIS Application

System Software Infrastructure

Communication and Hardware Infrastructure

Conclusions (1)

• Covers all phases of emergency management: preparation, mitigation, response, recovery

• Covers routine situations / major emergencies situation

• Allows management and coordination of response to emergencies situations

• Allows sharing of information among participating actors to solve an emergency situation

• Ensure traceability of emergency management

• Supports the achievement of high efficiency and performance indicators for emergency situation interventions

• Provides two working modes – real and simulation. The latter can be used for training activities. Data separation between the two modes is complete.

• Manages activities related to evacuation operations

• Keep track of victims and material damages

• Keeps track of plans and procedures

• Allows planning activities related to intervention

Conclusions (2) • Provides structured and tiered notification for various target groups: operational

centers and professional intervention structures staff, emergency committee members

• Allows recording of information in the national catalog of risks

• Provides management of organizations and individuals, human and material resources management, management of hazardous substances

• Consolidation of national emergency-related information

• It allows real-time synthetic NEOC information on active emergency situations

• It provides a nationally consistent approach to emergency management

• Provides interface between the component institutions of the National Emergency Management Situations

• Provides various statistical and consolidated reports, both at county and national level