Roll out Milestones - ONGC :: Tenders · Proposed paperless procurement process • Planning to...
Transcript of Roll out Milestones - ONGC :: Tenders · Proposed paperless procurement process • Planning to...
Invoice Monitoring System
Service from e-procurement portal to business partners wrtpayment against their invoices based on tracking number (a unique number for each of the invoice).
For checking the status of invoices, click on ‘Invoice status’link of https://etender.ongc.co.in.
• Currently following information is shown in the payment advice. • All document numbers ( GRV, SES & payment doc)• Their dates. • Amount paid. • Taxes & LD deducted• Clubbed( Merged) data• Pending at which section?
Proposed paperless procurement processProposed paperless procurement process
• Planning to payment process to be made paperless except vendor correspondences, invoices, quotations & TC proceedings
• TC proceedings & quotations will be attached in the PO after scanning
• PR should be only expression of requirement and Procurement Cell to source the same at optimal cost.
• Mapping of approval of tender (RFQ), list of limited tender vendors, short listing of vendors and purchase approval in the system through workflow
Proposed paperless procurement processProposed paperless procurement process
• Since release strategy can be of maximum 8 levels in SAP and approval process may require up to 15‐20 signatures, SAP facility of ‘sending object with note’ is to be used to incorporate the comments field wherein all the previous comments appear in the chronological order giving the look and feel of the “Noting sheet” paper.
• All the approvals / sanctions to be mapped in the system with date and time stamp
• Data in electronic format to be stored in DMS (Document Management System) for all audit purposes
• Requires modification in purchase approval and Delegated Powers to disable re‐release of PRs due to revision in PR value/period. Release strategy in PO will require to be suitably modified.