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President Vicki Hoppe called the regular Sharonville Council meeting of June 19, 2018 to order at 7:00 p.m. A moment of silence was held followed by the Pledge of Allegiance led by Girl Scout Troop 47595 from St. Michael School. ROLL CALL ♦ In attendance for Roll Call were Council Members: Mike Wilson, Charles Lippert, Shayok Dutta,

Dave Koch, Sue Knight and Paul Schmidt. Rob Tankersley is absent with notice. MINUTES ♦ The Minutes from the regular council meeting of May 22, 2018 were approved as written and

distributed. REPORTS AND COMMUNICATIONS ♦ MAYOR – KEVIN HARDMAN

o In 2008 the Country decided to dedicate time to celebrate the 50th Anniversary of the Vietnam War (’62 – ’75) and called upon all government to find ways to thank those who served; mindful of the more than 3 million men and women who served and to show support of the Vietnam Veterans, the City of Sharonville applied for and received a commemorative 50th Anniversary flag that will be hung outside City Hall until its anniversary in 2025. Appreciation given to Mark Piepmeier for his efforts in this project. All veterans in the audience were asked to come up and have their picture taken with the new flag. Picture attached.

o Furthermore, Mr. Piepmeier and the Veteran’s Committee are organizing a free breakfast for all Sharonville Veterans plus one guest. This will be held Saturday, September 29th from 8 a.m. – 10 a.m. at the Convention Center. Forms available on the City’s website and attached to these Minutes. RSVP’s are due back September 1st.

o Mayor Hardman and President Hoppe presented Good Neighbor Awards to St. Michael’s Girl Scout Troop 47595 and its’ leaders for the volunteer hours spent planting 55 different plants including petunias, sun patients and purple fountain grass around the new Gower Tower playground at Gower Park. The Girls Scout Volunteers were Ailee Dobrozsi, Elizabeth Garay, Ruby Huffman, Malea McCoy, Jayden Pettit, Eva Schmidt, Megan Tierney and Molly Tierney and their troop leaders/parent volunteers were Katie Kelley Schmid, Jennifer Tierney, Christine Garay and Jessica Martin. In return, St. Michael’s Girl Scout Troop 47595 surprised the Mayor by donating their

cookie earnings of $250.00 to help towards funding ADA park equipment to be built at Gower Park.

o Construction season is upon us and with that comes City projects such as the renovation of the Cornell Fire Station, new construction of the Police Station, renovation of Administration Department and the expansion of the Convention Center which is close to getting support from Hamilton County. Mayor Hardman requested a Work Session to be scheduled in July or August to discuss these capital projects.

o Requested to be excused early due to another appointment. ♦ SAFETY SERVICE DIRECTOR – JIM LUKAS

o The City is expecting answers from FEMA and OEMA by the end of June regarding the flooding issues and potential project to help with the flooding.

o Explanation of Legislation: 2018-20-E (summarized by Fire Chief Kirk Mousa): Authorizes updates to the EMS Billing

Contract to discontinue the unnecessary and confusing bills, statements and invoices being sent to patients who actually don’t owe money; increasing the rates that have been the

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same since 2008. In response to the Mayor’s question, EMS will still request insurance information from everyone but no out-of-pocket expenses for Sharonville residents.

2018-21 (summarized by Scott McKeehan): The appropriations of funds are for the following: Civil Service cost was more since there were more promotions; Economic Development has had several programs where marketing was expanded and also new computer software is needed for the department due to the current one being discontinued; 401 capital of $360,000 covers phase II and phase III of the design project; 403 capital of $1.9 million covers the OPWC portion of the Fields Ertel project; 405 Firehouse Construction fund for $200,000 needed for design concept.

o If the legislation is approved this evening, the City can expect contracts for the Fields Ertel Project and pre-construction to begin soon.

♦ PRESIDENT OF COUNCIL – VICKI HOPPE

o Card sent from the Sharonville Elementary PTO thanking Council for supporting Bike to School Day.

o SharonFest is looking for volunteers to work the festival occurring on July 27th and 28th. ♦ CLERK OF COUNCIL – TERI BUCHEIT

o Notice was given that on the 17th day of July, 2018 at 7:00 pm, a public hearing will be held on the budget prepared by the City of Sharonville for the next succeeding fiscal year ending December 31st, 2019.

o Reminder was given that on the 17th day of July, 2018 at 7:00 pm, a public hearing will be held on the on t h e p r o p o s e d rezoning of 12056 – 12080 Lebanon Road from Office Building Planned Unit Development (O-PUD) Zoning District To General Business (GB) Zoning District.

o A new liquor permit notice was received from CVS located at 4000 Hauck Road; the City had no objections so the proper paperwork was return to the Ohio Department of Liquor Control.

♦ AUDITOR – ED CUNNINGHAM o The Auditor’s report for the month of May was submitted to Council. o 44% of the budget has been spent with 42% of the year completed due to the two large

transfers made last month which was: 1) $250,000 to the Convention Center Fund; and 2) $1.7 million to capital expenses.

♦ TREASURER – KURT IREY o The Treasurer’s report for the month of May was submitted to Council. o The Tax report for the month of May was submitted to Council and is attached to the Minutes. o Earnings tax is up 0.6% year to date and Motel tax is down 6.18% year to date which is not far

off pace of last year’s numbers.

♦ LAW DIRECTOR – MARK PIEPMEIER o Adding to the Rule Suspensions, a Late Delivery is needed for the revised Ordinance 2018-21.

♦ PUBLIC WORKS DIRECTOR – JOE KEMPE

o The Public Works Department Annual Report was provided and is attached to the minutes. o Councilmember Lippert expressed his appreciation of Mr. Kempe and the Public Works

Department; inquired about the possibilities of a monthly email with the waiting list or electronic version of the waiting list at Golden View Acres. Further discussion on this matter requested.

o Along those same lines, Mayor Hardman inquired on the possibilities of a brush pick-up email or online access to registering for those services and when the pick-up will occur. Mayor

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Hardman stated his desire to work with the IT Department to see if something could be developed.

o Update on the West Side Street Project was requested by Councilmember Schmidt; all asphalt was grinded out and laid the surface course and next will be the curb overlay and apron work and sidewalks. Overall it will take a couple months to complete.

o Chesterdale Road Project will begin soon. o Fields Ertel Project is set to be signed and will begin as soon as possible; projection is early

July. Fields Ertel will be closed from Route 42 to Copperfield and will stay closed until Spring of 2019, with the exception of the winter months when it will be open temporarily.

o Councilmember Knight requested help with an elderly woman’s home on Cornell and her inability to move a larger piece of trash.

RESIDENTS DESIRING TO BE HEARD BEFORE COUNCIL ♦ Faye Woebkenberg, resident of Sharonville, thanked the City for recognizing the Vietnam

Veterans like they have. COUNCIL COMMITTEES ♦ BUDGET & FINANCE – DAVE KOCH

o Meeting with Enterprise was held regarding the lease of vehicles; the Committee recommends the next step towards an agreement with them.

♦ LAW & PUBLIC SAFETY – PAUL SCHMIDT

o The next Law & Public Safety Committee meeting is scheduled for Tuesday, July 10, 2018 at 4:00 p.m. in the Administration Conference Room.

LATE DELIVERY ♦ The motion by Mr. Schmidt for the Late Delivery of revised Ordinance 2018-21 was seconded by

Mr. Wilson. Voice Vote on passage. Motion approved unanimously. RULE SUSPENSION MOTIONS ♦ The motion by Mr. Koch for the suspension of the regular rules of Council to allow for a first and

only reading on Ordinance 2018-20-E and 2018-21 was seconded by Mr. Lippert. Voice Vote on passage. Motion approved unanimously.

UNFINISHED BUSINESS ♦ ORDINANCE 2018 – Rezoning Parcels 608-0027-0065 and 608-0027-0066, Also Known as

12056-12080 Lebanon Road from Office Building Planned Unit Development (O-PUD) Zoning District to General Business (GB) Zoning District. Clerk of Council gave the second reading of this ordinance.

NEW BUSINESS ♦ ORDINANCE 2018 – 20 – E, Authorizing the Safety Service Director To Enter Into An Updated

Contract With Lifeforce Management To Provide EMS Billing And Declaring An Emergency. Clerk of Council gave the first and only reading of the ordinance. The motion for passage by Mr. Wilson was seconded by Mr. Koch. There being no discussion, the Clerk proceeded with a Roll Call Vote on passage. Motion approved unanimously.

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♦ ORDINANCE 2018 – 21, Amending 2018 Appropriations for Various Funds. Clerk of Council gave the first and only reading of the ordinance. The motion for passage by Mr. Lippert was seconded by Mrs. Knight. There being no discussion, the Clerk proceeded with a Roll Call Vote on passage. Motion approved unanimously.

RESIDENTS DESIRING TO BE HEARD BEFORE COUNCIL ♦ Scott Kuhr, Ambassador of Honor Flight Tri-State, is looking for applications for veterans aged 65

or above to apply for an honor flight to Washington D.C. where they can see the Memorials built in honor of their service and sacrifices.

OTHER MATTERS TO BE HEARD BEFORE COUNCIL ♦ Councilmember Knight called for interested parties walking in the July 4th parade. ♦ Councilmember Wilson noted that Thursday at 6:00 pm is Princeton’s State of the District by the

interim Superintendent. ADJOURNMENT ♦ The motion by Mr. Lippert to adjourn the meeting was seconded by Mr. Wilson. President of

Council Vicki Hoppe adjourned the meeting at 8:06 p.m. ATTEST ____________________________________ ___________________________________ Teresa Bucheit, Clerk of Council Date Vicki Hoppe, President of Council Date

2017 Annual

Report to Council

Presented by Joe Kempe Public Works Director

June 19, 2018

MISSION STATEMENT

The Mission of the Public Works Department is to provide the residents of Sharonville the best overall services for a better way of life. Through these services, the Public Works Department is committed to keeping the City of Sharonville clean, attractive and a desirable place to live and do business.

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INTRODUCTION The employees of the Public Works Department take pride in their work and make every effort to provide quality services for the residents of Sharonville. These services include: street, curb and sidewalk maintenance; storm water maintenance; park maintenance; street sweeping and snow removal; supervising trash and recycling collection; special brush & junk collection; facilities maintenance; and helping residents solve problems by offering suggestions or solutions.

PERSONNEL

Name Public Works Position Hire Date Years of Service Andy Baur Sr. Housing Maint Manager 12/4/2006 11.00 Billy Aven Senior Operator 9/8/2015 2.25 Matt Baum Senior Operator 9/28/2015 2.25 Jason Beatty Senior Operator 10/22/2012 5.25 Randy Bernhardt Senior Operator 7/1/1988 29.50 Lori Bishop Administrative Clerk 5/20/1996 21.50 Mike Carlson Maintenance Manager2015 4/17/2000 17.75 David Fuersich Senior Operator 5/13/2013 4.50 Tom Graves Senior Operator 3/1/1997 20.75 Joe Kempe Public Works Director 9/5/2011 6.25 Michael Leach Senior Operator 7/23/2007 10.50 George Joe Lisi Senior Operator 4/11/2016 1 .75 Rick Ostendorf Mechanic 3/22/1999 18.75 Harry Schmeusser Street Operations Specialist 12/1/2014 3.00 John Schroeder Senior Operator 2/11/2013 4.75

Average Years of Service in PW Division as of 12/31/17 10.15 years (Excludes Joe Kempe and Lori Bishop) Name Parks Maintenance Position Hire Date Years of Service Randy Elder Maintenance Manager 03/03/2003 14.25 Rick Hamm Maintenance Operator 07/24/1978 39.50 Richard Harmon Permanent Part Time 11/25/2000 17.00 Thomas Ryan Hoerst Maintenance Worker 08/28/2017 .33 Bryan Huff Maintenance Operator 09/08/2008 9.25 Scott Lindner Maintenance Operator 06/25/2001 16.50 Bill Slater Maintenance Operator 10/16/1997 20.25 Average Years of Service in Parks Division (Full Time) as of 12/31/17 16.68 years

Service Awards for 2017: 5 years of service (2012 hire) – Jason Beatty

10 years of service (2007 hire) – Michael Leach 20 years of service (1997 hire) – Tom Graves & Bill Slater

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PUBLIC WORKS EQUIPMENT INVENTORY

HIGHWAY EQUIPMENT No. Description Service Date Condition 1 Ford F350 Pickup Crew Cab with plow & salt spreader 2017 Excellent 2 International Diesel Dump Truck Model 7400 2013 Excellent

SFA 4x2 (SA 525), 8 CY 3 Freightliner Dump Truck M2-106 R-Series 23-161 8 CY 2018 Excellent 4 Ford Diesel F550 Super Duty XLT Dump Truck, 4.3 CY 2012 Good 5 International Diesel Dump Truck Model 7400 2008 Poor

Workstar, 8 CY 6 International Diesel Dump Truck Model 7400 2015 Excellent SFA 4x2 (SA 525), 8 CY 7 Freightliner - Johnston Vacuum Sweeper VT651 2016 Excellent 8 Ford Diesel F450 Super Duty Dump Truck 2006 Poor 9 Ford Diesel F350 XLT Super Duty Pickup Truck 2001 Poor 11 Ford F550 Super Duty XLT Dump Truck 4.3 CY 2016 Excellent 15 International Diesel Dump Truck Model 7400 2004 Good DT466, 9.3 CY 16 Ford Diesel F350 Crew Cab 4WD Pickup Truck 2015 Excellent 18 Ford Gas F550-AT37 Utility Truck w/Aerial Boom 2013 Excellent 20 Ford Diesel F350 Diesel Pickup Truck w/snow equipment 2016 Excellent 21 Ford Expedition XLT (Street Maintenance Manager) 2004 Poor 62 Ford Red Pickup Truck 1999 Fair OFF ROAD EQUIPMENT No. Description Service Date Condition 10 Diesel Morbark Brush Chipper 2014 Excellent 12 CAT 259B3 Compact Track Loader-Skid Steer 2012 Excellent 13 Diesel Case Backhoe 580 Super M 2006 Poor 14 Deere Utility Tractor with Mower & Flail 2017 Excellent 17 CAT Wheel Loader 914K 2016 Excellent 19 Diesel Morbark Brush Chipper 2017 Excellent 22 CAT 305E Mini Excavator with EX30-Mower 2014 Excellent 23 Kubota RTV X1100CWL 2015 Excellent Stepp Hot Box SPH 1.5 (2 ton) 2012 Good MISCELLANEOUS EQUIPMENT Six (6) Riding Mowers Two (2) Walk Behind Mowers Two (2) Push Mowers Nine (9) Snow Plows Two (2) Snow Blowers Two (2) Generators One (1) Concrete Grinder One (1) Concrete Pressure Cleaner One (1) Compactor Plate One (1) Hydraulic Pump One (1) Air Compressor Sixteen (16) Weed eaters Seven (7) Back Pack Blowers Two (2) Hand Blowers Four (4) Trimmers Four (4) Edgers Two (2) Concrete Saws Eight (8) Chain Saws One (1) Pole Saw

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PARKS MAINTNENACE EQUIPMENT INVENTORY VEHICLE EQUIPMENT No. Description Service Date Condition 18 Ford E350 Econoline Bucket Truck (sold at auction) 1999 Poor R-4 Ford F250 Pickup Truck 4x2 2003 Fair R-1 Ford F450 Super Duty Dump Truck (sold at auction) 2006 Poor R-5 Ford F250 SRW Super Duty Truck 2008 Good R-3 Ford F250 Super Duty Truck 2016 Excellent Deere Gator 2002 Poor Deere Gator 2007 Fair Deere Gator 2013 Excellent R-6 Ford Tractor 3430 Model BA514C 1990 Fair R-2 Deere Tractor Model 4320 2006 Good MISCELLANEOUS EQUIPMENT Four (4) Riding Mowers One (1) Walk Behind Mowers Three (3) Push Mowers Four (4) Weed eaters Two (2) Hedge Trimmers One (1) Flower Auger Two (2) Back Pack Blowers Three (3) Hand Blowers One (1) Cut off Saw Two (2) Chain Saws One (1) Pole Saw Two (2) Mini Tillers One (1) Sod Cutter One (1) Front Tine One (1) Snow Plow Two (2) Snow Blowers One (1) Salt Spreader Two (2) Generators One (1) Power Washer One (1) Chipping Hammer Two (2) Walling Pumps One (1) Air Compressor One (1) Trash Pump Two (2) Carpet Cleaners Two (2) Vacuum Cleaners One (1) Backpack Vacuum One (1) High Speed Buffer One (1) Floor Machine One (1) Carpet Cleaner One (1) Carpet Spot Cleaner One (1) Floor Scrubber One (1) Floor Sweeper One (1) Shop Vac. - 14 Gal.

SAFETY MEETINGS Safety is the Public Works Department’s first priority. The Public Works Department endeavors to conduct a Safety Meeting at least once per quarter. The following is a listing of Safety Meetings for 2017: Storm Water Pollution Prevention – training by Hamilton County Public Health CDL Snow Plowing Roadeo – training by Hamilton County Engineers Office Work Place Drug Free Training – mandatory by City Snow Plow Rodeo – training competition by PWOSO Tree Trimming Safety – Davey Tree Power Equipment Training – Buchanan Tools Morbark Chipper Training Confined Space Entry Training Bed Bug Procedures for Special Pick up Freightliner Training for new equipment Gator and Riding Mower Training Annual Safety Training: Safety Data Sheets, Lockout-Tag out, AED, Disaster Bags, Excessive

Bleeding, Cold Stress/Hypothermia, Heat Stroke Prevention

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NEW CAPITAL EQUIPMENT PURCHASES Morbark Chipper = $67,800 Ford F350 Pickup = $46,352

Deere Gator = $9,667 Deere Tractor = $109,672

Freightliner Dump Truck $152,357

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SERVICES FROM THE DEPARTMENT Garage Operation

The Public Works mechanic, Rick Ostendorf, provides city wide operational support, repair and preventative maintenance for all equipment and vehicles for the Public Works Department, Police Department, Recreation Maintenance Department and the ambulances for the Fire Department. Rick is a highly qualified Master Certified Mechanic with 43 years’ experience and knowledge of both diesel and gasoline engines in a vast array of power ranges.

Over the last several years, the maintenance of the vehicles has been computerized with the purchase of maintenance software to better diagnose the problem(s) with the vehicle and what the proper procedure is to fix the problem(s). Also, upgraded diagnostic software has been installed to enhance the process of electronically maintaining vehicle records. Brush & Limb Chipping

Brush and limb chipping in neighborhoods is a year round service. Public Works also trims brush and trees in the right of way for safe visibility and tree limbs that hang too low over streets making it safer for school buses and large city vehicles to drive the city streets safely. Non-Conforming Material Collection

The Public Works Department collects any material which is not picked up by our contract hauler, such as: tree roots, stumps, or pieces too large (over 8” in diameter) for the chipper to digest; rehab material from a kitchen, bath, or other construction activity. A total of 120 – 30 yard dumpsters were used in 2017 costing the city $48,190.40 which is $5,530.40 more than in 2016. Truck Loan Program

The Truck Loan Program is available from April through October for the overnight use of a Public Works truck at a nominal fee. This allows a resident, church or business the opportunity to dispose of a large amount of non-conforming material. During 2017, a total of 174 trucks were loaned out to residents and businesses and the total amount of revenue received was $9,280. Roadway Cleaning and Maintenance

The street sweeper is out most every day except in the cold winter months when freezing temperatures have an effect on the water lines and the spray that can create ice on the roadway. It does an excellent job keeping the streets clean and preventing debris from collecting at the opening of the catch basins. The crew, on a daily basis, collects road kills, construction materials, vehicle parts, tires, and other road obstacles/materials that have fallen off trucks, trailers and vehicles. Storm Drainage and Culvert Cleaning

Culverts are constantly checked for obstructions and cleaned as needed, preventing the potential for flooding. The Creek Road Retention Dam is inspected at least once per quarter each year and always after a heavy rainfall. This retention dam is a vital means of flood control for the entire downtown area of Sharonville, making it critical that all essential maintenance measures are in place to make sure that all protective equipment is in good working condition. Grass Complaints

The Community Development Department received 86 complaints of high grass and weeds in 2017. Public Works had to cut 18 of these properties. The property owners are charged a fee for the worked performed by the Public Works Department. A total of $261.67 in assessed fees was paid by the property owners in 2017. If the property owner fails to pay those fees, an assessment is placed on the property duplicate through the County Auditor’s office.

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Park Maintenance The Park Maintenance Division is responsible for maintaining several parks throughout the city:

Berke Soccer Complex located at the end of Best Place includes four (4) soccer fields, public restrooms, a picnic shelter, and a concession stand open during soccer games

Gorman Park located on the west side of Sharonville includes three (3) ballfields, a tennis court, a playground, a walking track, picnic shelter, gazebo, and public restrooms

Gower Park located across from the Sharonville Community Center includes three (3) tennis courts, one (1) lighted class A ballfield and one (1) class D ballfield, a playground, patio tables, walking trail, two (2) picnic shelters, the Lovitt Building, and a scenic creek

Kemper Sports Park located at 4664 East Kemper Road includes two (2) lighted class A & B ballfields and two (2) class C & D ballfields, a concession stand with an elevated patio deck, and public restrooms

Orchard Park is a neighborhood playground park located on Orchard Street Patriot Pointe located on Thornview Drive just south of the Sharonville Community Center

honors all veterans of the United States military Trammel Fossil Park located at the end of Tramway Drive off Hauck

Road includes fossils dating over 440 million years ago. Informational signs are on site to educate and identify fossils found in the park. A hiking trail and picnic tables are also located in the park.

Twin Creek Preserve located in the Berke Soccer Complex is a wetlands, wildlife and flood control area that provides critical stream and wetland habitat necessary for a broad array of aquatic organisms and is home to thousands of native plants. A walking path with informative signage surrounds the wetlands.

Upper Grove Knoll located between the Sharonville Community Center and the Public Library includes a basketball court, an outdoor stage, a gazebo, and picnic tables

The Park Maintenance Division’s other maintenance responsibilities include: • Assist in the maintenance of the Community Center Building • Maintaining all their mowing equipment, tools and vehicles • Snow removal and salting of all parking lots for the Community Center, parks and downtown

Overtime Public Works employees are subject to call-in duty 24/7 for a variety of activities and maintenance responsibilities. The City does not shut down between the hours of 3:30 PM to 7:00 AM. For that reason, overtime is a mandated duty of this department. The following is a breakdown of the 2017 overtime hours and the cost associated with those hours: Event Overtime (i.e. Car Show, 4th of July Parade and Activities, etc.)

o Overtime Hours 54 Hours o Overtime Cost $7,728.54

General Overtime (i.e. Call-ins for emergencies or maintenance, extra work) o Overtime Hours 153 Hours o Overtime Cost $15,754.37

Snow/Ice Removal (Calendar year 2017) o Overtime Hours 53.75 Hours o Overtime Cost $11,040.53

Golden View Acres (i.e. call-ins for emergencies or maintenance) o Overtime Hours 40.5 Hours o Overtime Cost $2,488.33

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Snow Removal for Winter Season 2017-2018 The Public Works Department takes a lot of pride in the city’s snow removal process. The department

works very diligently preparing the trucks and other equipment for the snow removal process. The routes are reviewed yearly to make sure all streets are covered in the most efficient manner possible. The winter season of 2017-2018 was very cold during the months of December and January causing very

icy conditions on the roads. Over the previous 8 years, the City’s average yearly salt usage was 1,510 tons and average usage of liquid chemicals was 4,162 gallons. In the 2017-2018 winter season, the amount of salt used was 1,822 tons which is about 20% over the 8 year average and 12,018 gallons of liquid chemicals which is about 2.5 times the 8 year average. The Department is attempting to utilize more liquids to reduce the amount of salt thrown onto the pavement.

Materials: Salt purchased 1,528 tons at $50.79/ton (average) $ 77,607.12 Salt usage (including Princeton) 1,822 tons (Princeton School District purchased 195.48 tons of salt) Calcium Chloride purchased 3,000 gallons at 1.07 cents/gal $ 3,213.52 Calcium Chloride usage 400 gallons Magic Ice B’ Gone purchased 1,250 gallons at $2.74 per gallon $ 3,425.00 Magic/Brine usage 11,618 gallons Vehicle Usage: Total Miles Driven 8,724 miles Diesel Fuel Usage in gallons 2,083 gallons at $2.42 (aver. cost) $ 5,040.86 Total Maintenance costs for January, February, March 2018 only $ 985.34 (No cost consideration has been included for machine usage, mileage or depreciation) Man Hours Straight Time 227 Hours $ 6,549.68 Overtime 477 Hours $ 21,099.87 Double Overtime 196 Hours $ 11,773.09

Total Snow Removal Cost for 2017-18 Season $129,694.48 Total Amount of Snow = 16 inches First Ice Event – December 9, 2017 Total Snow/Ice Events = 16 Last Snow Event – March 24, 2017

7 Year Snow Removal Cost History: 7 Yr. Average = $150,273 2011-12 = $ 41,312 2014-15 = $329,077 2017-18 = $129,694 2012-13 = $120,598 2015-16 = $169,973 2013-14 = $203,928 2016-17 = $ 57,328 2017 Hamilton County Snow Plow Roadeo

The City of Sharonville Public Works Department had six (6) drivers finish in the top ten (10) for the 2017 Snow Plow Rodeo administered by Hamilton County. CONGRATULATIONS to:

Matt Baum – 1st Place Andy Baur – 6th Place Joe Lisi – 2nd Place John Schroeder – 7th Place Michael Leach – 3rd Place Jason Beatty – 8th Place 2017 PWOSO Snow Plow Roadeo Matt Baum finished 1st Place over all entries

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BUILDING, LAND & STREET MAINTENANCE REPAIRS & CAPITAL IMPROVEMENTS

The following 2017 projects were performed in-house by the PW Department: Repaired sunken pavers on walkway bridge at Patriot Point – at Gower Park entrance – at

Recreation Center entrance Removed sand volley ball court and regraded & seeded the area at the upper recreation park Replaced a wall and door to the small office in the IT Room for Law Director Cut down a dead tree and re-landscaped the front of the Historical Society Building Upgraded the irrigation equipment for Berke Soccer Complex at material costs of $5,400

The following projects were performed in 2017 by outside vendors: Street Capital Improvements and Maintenance & Repairs: Total: $1,988,822

R.A. Miller was the contractor for the 2017 Street Repair Program which included Concerto Dr., Grandview Dr., Aztec Ct., Conestoga Ct., Fernhill Dr., Antioch Ct., Elljay Dr., Teal Dr., Dowlin Dr. at a cost of $927,405

Neyra Construction made asphalt repairs at Spinner & Cornell Roads, Best Place, and Indian Springs Drive at a cost of $39,215

Prus Construction started construction on the Chester Road Phase 3 Project replacing the water main for Greater Cincinnati Water Works and getting all utilities underground in 2017. The concrete work (curb & gutters, decorative sidewalks & crosswalks) and asphalt work (street replacement) will be constructed in 2018. Total cost for City work only performed in 2017 was $875,327 (excludes GCWW work and funding paid by OPWC)

Verst Group paved a section of their driveway off Enterprise Drive for the PW trucks to drive back to the city dump – cost to the City was $25,048

Scodeller Construction was the contractor for the City’s 2017 Crack Sealing Program which included Bridlepath Lane North, Sandgate Ct., Radcliff Ct., Timberwood Ct., Wenbrook Dr., Thornview Dr. (Plainfield to Robindale), LeMarie Dr., Sharondale Rd., Creekview Dr. at a cost of $47,628

Hamilton County painted street lane lines and Aero-Mark, Inc. painted the street emblems and crosswalk lines throughout the city at a cost of $35,947

Adleta Construction replaced sidewalks at Creek & Main Streets at a cost of $8,640 Barrett Paving repaired 243 feet of road asphalt along the gutter plate of Crescentville Road at a

cost of $29,612 Street Traffic Signal Improvements: Total: $34,896

Capital Electric replaced back up batteries for traffic controls at three (3) intersections at Sharon & Chester Roads, Chester Rd. & Viking Way and the I-75 NB & SB ramps at a cost of $6,340

Capital Electric replaced the street loop detectors with radar detection at Dowlin Dr. & Sharon Road, Kemper & Lippelman Roads and Hauck Road & Rte. 42 at a cost of $24,101

Capital Electric replaced the pre-emption phase selector at Reading & Lebanon Roads at a cost of $2,285

Capital Electric repaired the pre-emption controls at Sharon & Chester Roads and Kemper & Mosteller Roads at a cost of $2,170

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Storm Water Maintenance Repairs: Total: $41,242

CJ&L Construction replaced the 18” storm drain, secured the road hillside with large rock, and repaved the failed area of the road by the guardrail on Hauck Road at a cost of $19,500

National Gunite resealed with gunite the drainage pipe at Patriot Pointe at a cost of $13,942 Ford Development filled a void hole with concrete in the creek at Patriot Pointe at a cost of

$7,800

Building & Lands Maintenance Repairs: Total: $69,313 Cummins (Generator) performed a five (5) year maintenance to the back-up generator at

City Hall at a cost of $4,149 Davey Tree cut down several trees throughout the city at a cost of $6,550 Silco installed a new fire & security alarm system in the Historical Society Building at a

cost of $1,825 Team All Sports top dressed and applied weed control to Berke Soccer Complex at a cost

of $7,636 Team All Sports re-conditioned and graded Kemper Ballfields #2-#3-#4 at a cost of

$12,961 Team All Sports re-conditioned, graded, and installed 8,700 sq. feet of Fescue sod to

Kemper Ballfield #1 at a cost of $11,885 Premier Mechanical replaced two (2) worn out compressors on the Police Department’s

rooftop A/C unit at a cost of $12,162 Capital Electric repaired and installed guy wires for support to four (4) banner poles at a

cost of $7,390 Security Fence installed additional guardrails on the Kemper Connector at a cost of

$4,755

Capital Improvements to Buildings: Total: $66,548 Ameridian replaced Garage roof area #4 at a cost of 36,557 Feichtner Plumbing installed 4 new floor drains and replaced the main sewer pipe in the

wash bay garage at a cost of $25,000 Overhead Door replaced the garage door at Gorman Park Garage at a cost of $4,991

Community Development Block Grant Funding: Total: $154,141

Gower Park ADA Accessibility Project – included the construction of a handicapped accessible restroom at a cost of $53,280

Gower Park ADA Walkway and Driveway Improvement Project – included the construction of an asphalt drive from the tennis court parking lot to the north shelter and handicapped parking at the restroom and the construction of a concrete walkway from the north shelter to the Lovitt Building with a hand rail at a cost of $63,094

Golden View Acres Attic Insulation Project – included the re-insulation of all three (3) buildings at a cost of $37,767

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WASTE COLLECTION / RECYCLING

Sharonville residents as a whole recycled 678.05 tons of metal, glass, plastic, and paper in 2017. That is a decrease of 12.76 tons of recycled material from 2016. On average, each household in Sharonville recycled 330 pounds in 2017 which represents 14.3% of all the total waste generated by residents. The City received a total of $20,826.90 in 2017 versus $17,601.15 in 2016 which is an 18.3% increase for Residential Recycling Income from the Hamilton County Solid Waste District.

The City of Sharonville is committed to recycling by offering this service FREE to its residents. Residents who recycle save natural resources, conserve energy, and reduce pollution. Recycling also boosts our economy by creating 169,000 jobs (4.3% of all jobs) and $6 billion in annual wages just in the State of Ohio.

The 2017 recycling efforts in Sharonville: Conserved enough energy to power every home in

Sharonville for 10 days! Reduced more air pollution than if every household in

Sharonville rode a bicycle to work for 7 weeks! Saved 5,882 trees from being harvested!

(Source of information from Hamilton County Solid Waste & Recycling)

NEW TO SHARONVILLE IN 2017

RECYCLE CLOTHING, SHOES AND SMALL HOME GOODS AT YOUR CURB ON YOUR REGULAR RECYCLING DAY

Simple Recycling is a FREE service to the residents and there is NO COST to the city.

Sharonville residents as a whole recycled 13,923 lbs. of textile material in 2017 (May

15th through the end of the year) and received $139.23 from Simple Recycling.

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GOLDEN VIEW ACRES

Safety

The annual fire inspection was conducted on March 29, 2017 and no violations were noted. All batteries were replaced in the smoke detectors.

Resident Turnover

During the 2017 year there were 9 new residents with 9 apartments being newly filled. Two residents changed apartments within the complex. These changes and new move-ins helped increase revenue. The increase revenues help defray costs and reduce the loan owed on the property.

Annual Receipts

2012 = $285,962.00 2015 = $302,468.30 2013 = $281,476.90 2016 = $303,324.01

2014 = $295,017.83 2017 = $317,374.00

Routine Maintenance

As an apartment becomes vacant, it is evaluated for repairs and/or renovations. 2017 Routine maintenance included: 9 apartments repainted; 9 apartments re-carpeted; 12 kitchens had floor sheet vinyl replaced; 7 refrigerators replaced; 3 stoves replaced; 8 toilets replaced. Over the year, there were 12 water leaks.

Capital Improvements

Remodeled with the primary focus on the kitchens, bathrooms, carpeting, appliances, and

plumbing nine (9) apartments at a cost of $31,591.00 Specialty Screen & Glass replaced thirty-two (32) Patio Storage Doors with All-Weather doors

at a cost of $15,576

Specialty Screen & Glass and Larry’s Locks installed new Entry Doors and Electronic Locking Systems in all three (3) buildings at a cost of $44,929

Ameridian replaced the Metal Band Board Skirting on all three (3) buildings at a cost of $21,218

12

ACKNOWLEDGEMENT

As Sharonville’s Public Works Director, I want to thank and acknowledge all the employees of the Street and Parks Maintenance Divisions in the Public Works Department for their dedication and hard work demonstrated throughout 2017. The department continues to be challenged to find ways to maintain the high level of services our residents have come to expect. I believe our Public Works Department employees met that challenge in 2017 and will continue on that course in the future. Our employees know and understand their responsibilities to the residents of Sharonville. We have a diverse, but very talented group of employees who have demonstrated the ability to tackle most any job that needs attention. I am very thankful for their commitment to this department and the residents of Sharonville. Thank you Council and Administration for all the support you have demonstrated over the last year. We are all part of what makes Sharonville a great place to work and live.

CHALLENGES AND GOALS FOR 2018

The City of Sharonville will be pursuing one of the most aggressive Street Repair Programs in the history of the city in 2018. The streets to be repaired are: Chesterdale Road from Valdosta to Crescentville and all adjourning residential streets off of Chesterdale Road; Cottingham Drive, Midpines Dr., Dorset Dr., Bath Ct.; Prince Lane, Sharon Meadows, McGrew Avenue. Total contracted cost of this project is $2,380,839. This project will complete the goal of repairing all the city residential streets (except Burke Place) with asphalt overlay of the gutter plates. Also, sidewalks will be constructed on the east side of Plainfield Road with an estimated cost of $204,000. The Public Works Department has been researching and experimenting with better, more efficient ways to utilize liquid chemicals that are added to the salt when coming off the dump trucks onto the streets. In 2015, the department purchased a mixture of salt brine and a liquid called Ice B’Gone (80/20% mixture) that when sprayed onto the rock salt helps the salt work more efficiently than Calcium Chloride in very cold temperatures (below 20 degrees). At the same time, this mixture should adhere to the pavement as the salt melts the snow and ice so that as new snow falls it melts without throwing additional salt. After more experimentation in 2016 and the 2017-2018 winter season with the above liquid mixture, it has been determined that the 80/20% mixture is not working to the level that it was promised and not saving the city any more money than simply using Calcium Chloride when salting the roads. As a result, the PW Department will be utilizing the 80/20% Mixture as a Pre-treat Liquid for the city parking lots and Calcium Chloride as a liquid additive to the salt when treating the streets. With the retirement of Pat Schehr in the spring of 2017 and the promotion of Randy Elder to the Parks Maintenance Manager in late spring of 2017, I will be working closely with both Randy Elder and Mike Carlson to determine better operating procedures within both divisions and to determine the optimum level of fulltime personnel in the Parks Division to make the operation of the Public Works Department as efficient as possible. It will take a full year for Randy Elder to experience the various responsibilities and duties that are required of him and his staff in the Parks Division throughout each year.

Income Tax

MONTH-TO-DATE

MAY

BUSINESS PROFITS 133,510.12$ -49.73% 67,110.81$ 64.87% 110,645.01$ -33.79% 73,256.37$ -21.38% 57,592.91$ INDIVIDUAL 50,830.00$ -3.92% 48,835.75$ 25.91% 61,489.26$ -29.09% 43,600.52$ -1.79% 42,819.92$ WITHHOLDING 1,419,849.40$ 5.89% 1,503,408.19$ 13.43% 1,705,276.77$ -6.85% 1,588,476.63$ 2.98% 1,635,759.37$ INTEREST & PENALTY 4,039.77$ 33.06% 5,375.30$ 149.16% 13,392.94$ -34.62% 8,755.84$ 109.67% 18,358.39$ MONTHLY TOTAL 1,608,229.29$ 1.03% 1,624,730.05$ 16.38% 1,890,803.98$ -9.35% 1,714,089.36$ 2.36% 1,754,530.59$

9,958,331.25$ 10,303,672.95$ 11,862,256.41$ 12,415,642.69$ 12,457,812.24$

YEAR-TO-DATE

BUSINESS PROFITS 1,353,192.07$ 8.81% 1,472,388.55$ 29.20% 1,902,314.93$ 3.53% 1,969,528.79$ 11.22% 2,190,515.27$ INDIVIDUAL 738,715.90$ 13.11% 835,525.18$ -4.61% 796,976.40$ 5.17% 838,142.31$ -8.21% 769,317.26$ WITHHOLDING 7,830,976.09$ 1.66% 7,960,938.08$ 14.47% 9,112,648.73$ 4.82% 9,551,430.06$ -1.37% 9,420,666.75$ INTEREST & PENALTY 35,447.19$ -1.77% 34,821.14$ 44.50% 50,316.35$ 12.37% 56,541.53$ 36.74% 77,312.96$ TOTAL RECEIPTS 9,958,331.25$ 3.47% 10,303,672.95$ 15.13% 11,862,256.41$ 4.67% 12,415,642.69$ 0.34% 12,457,812.24$

Lodging Tax

2017 2018

Lodging Tax YTD 434,862.61 -6.18% 407,970.04

2015

2015

2016

2016

2017

2017

AUDITOR & TREASURER'S REPORTMay 31, 2018

Note: The income tax amounts above are from the tax system and may differ during the year from other finance reports due to timing differences. The tax system

recognizes revenue as documentation is available. While the receipts are posted to the finance system based on the month deposits posted on the bank statement. Efforts are made at year end for annual receipts to balance.

Tax Report

20182014

20182014

10900 Reading Road

Sharonville, Ohio 45241 PH (513) 563-1144

FAX (513) 563-0617 www.sharonville.org

MAYOR Kevin M. Hardman SAFETY/SERVICE DIRECTOR James M. Lukas PRESIDENT OF COUNCIL Vicki Hoppe COUNCIL Shayok Dutta Sue Knight Dave Koch Charles A. Lippert Paul J. Schmidt Rob Tankersley Mike Wilson AUDITOR Ed Cunningham TREASURER Kurt Irey LAW DIRECTOR Mark E. Piepmeier CLERK OF COUNCIL Teresa Bucheit

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN THAT ON THE 17TH DAY OF JULY, 2018 AT 7:00 PM, A PUBLIC HEARING WILL BE HELD ON THE BUDGET PREPARED BY THE CITY OF SHARONVILLE FOR THE NEXT SUCCEEDING FISCAL YEAR ENDING DECEMBER 31ST, 2019. SUCH HEARING WILL BE HELD IN THE COUNCIL CHAMBERS OF THE CITY OF SHARONVILLE, 10900 READING ROAD, SHARONVILLE, OHIO 45241.

______________________________ TERESA BUCHEIT CLERK OF COUNCIL July 5, 2018

10900 Reading Road

Sharonville, Ohio 45241 PH (513) 563-1144

FAX (513) 563-0617 www.sharonville.org

MAYOR Kevin M. Hardman SAFETY/SERVICE DIRECTOR James M. Lukas PRESIDENT OF COUNCIL Vicki Hoppe COUNCIL Shayok Dutta Sue Knight Dave Koch Charles A. Lippert Paul J. Schmidt Rob Tankersley Mike Wilson AUDITOR Ed Cunningham TREASURER Kurt Irey LAW DIRECTOR Mark E. Piepmeier CLERK OF COUNCIL Teresa Bucheit

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN THAT ON THE 17th DAY OF JULY, 2018 AT 7:00 PM, A PUBLIC HEARING WILL BE HELD ON T H E P R O P O S E D REZONING OF 12056-12080 LEBANON ROAD (HAMILTON COUNTY AUDITOR PARCEL ID#’S 608-0027-0065 AND 608-0027-0066) FROM OFFICE BUILDING PLANNED UNIT DEVELOPMENT (O-PUD) ZONING DISTRICT TO GENERAL BUSINESS (GB) ZONING DISTRICT.

SUCH HEARING WILL BE HELD IN THE COUNCIL CHAMBERS OF THE CITY OF SHARONVILLE, 10900 READING ROAD, SHARONVILLE, OHIO 45241.

COPIES OF THE PROPOSED REZONING ARE AVAILABLE IN THE COMMUNITY DEVELOPMENT DEPARTMENT, 10900 READING ROAD, SHARONVILLE, OHIO 45241 AND MAY BE VIEWED ANYTIME BETWEEN 8:30AM AND 5PM.

______________________________ TERESA BUCHEIT CLERK OF COUNCIL July 5, 2018