Roles+and+Res… · Web viewIdentify and foster positive learning ... a submission so that the...

Handbook of Roles and Responsibilities

Compiled by

Paul Stephenson PhD

of 15

ILT Handbook of Roles & Responsibilities

Table of Contents1) Brief History of ILT...........................................................................................................................3

2) ILT Strategic Plan.............................................................................................................................3

3) ILT Contact Information (last updated February 15, 2014).............................................................5

4) ILT Committee Information (last updated February 15, 2014)........................................................6

5) Fellows...........................................................................................................................................12

6) List of Previous Fellows.................................................................................................................14

7) Fellow Biographies........................................................................................................................15

8) Alternate Fellows..........................................................................................................................15

9) Role & Responsibilities of the Director.........................................................................................15

10) Role & Responsibilities of the Program Administrator................................................................15

11) Role & Responsibilities of the Administrative Assistant..............................................................15

12) Annual ILT Retreat........................................................................................................................16

ILT Handbook of Roles & Responsibilities Jan 2014

1) Brief History of ILT

In 2007 a Steering Committee was established to investigate options for engaging Okanagan College (OC) faculty, instructors and staff in an on-going dialogue about learning and teaching. The Institute for Learning & Teaching was launched in 2009 with a mandate to pursue initiatives which encourage a continuing examination of learning and teaching.

The OC Institute for Learning & Teaching is, as far as we know, quite unique in Western Canada (maybe all of Canada). The traditional approach of post-secondary institutions in developing a ‘learning & teaching unit’ is to appoint a Director who decides on the philosophy, direction, initiatives and policies, sometimes in consultation with subordinates.

The original Steering Committee which created the ILT, however, chose a different model. After much discussion, this group of faculty, instructors and staff decided to pursue a grass-roots, peer-driven structure which would have the ability to attract creative employees by offering opportunities to design innovative approaches to supporting learning.

The OC ILT is centred on a group of Fellows elected by employee groups. When there is a Fellow vacancy, a ‘call for nominations’ is published in Inside Okanagan/College Matters. OC employees can apply for an advertised Fellow position by completing the Fellow Nomination Form (using the link in the ‘call for nominations’) and getting two signatures from their Community of Practice. Fellows review the nominations and vote on selection.

Each Fellow represents a ‘community of practice’ (groups of people who share commonalities) for a 3 year term and can be re-elected. The Fellows meet monthly (from September through May) to discuss and decide on initiatives to enhance the practice of learning & teaching at Okanagan College. After launching the ILT in 2009, the ILT experienced two years of rapid growth in establishing procedures and planning major initiatives including educational programs. The ILT then identified the need for a 50% Director term position. In 2011 the ILT created job descriptions for a 50% term Director position, a 50% term Program Administrator (PA) position. One plan considered (which never reached the ILT approval stage) was to have staggered 2 or 3 year terms for the Director and PA on a rotational basis in order to have new perspectives regularly available. Economic realities, however, made a 50% ILT Director unattainable and in 2012 a Director of Learning & Teaching position was established which incorporated 80% Program Review, Innovation Fund and Extended Study Leave responsibilities with 20% ILT responsibilities, in one full time continuing position.

2) ILT Strategic Plan

Vision

To lead and support a vibrant peer-led culture which encourages reflection, dialogue, and exploration of learning & teaching

Mission

To enhance the culture of learning & teaching at Okanagan College (OC)

Values

Everyone at OC is a learner


Communities of practice are an effective way to share knowledge and skills A learner-centred approach requires well-designed lessons and effective delivery A learner-centred approach requires continuous review of outcomes and assessment strategies

Goals

Identify and foster positive learning experiences for OC employees Support OC employees in designing and developing effective learning experiences Promote a learner-centred approach to learning and teaching

Key Directions

Support a framework that encourages the growth of communities of practice related to learning & teaching

Create opportunities to encourage reflection, dialogue and exploration of learning & teaching Provide professional development for instructors, faculty and staff in the form of training,

leadership, mentorship and workshops to enhance learning & teaching Promote the use of peer sharing to stimulate the development of new approaches and

strategies Research, review and acquire learning & teaching resources for the professional development of

all employees Promote a learner-centred culture through the development relevant programs Promote scholarly, innovative and creative activities that contribute to the field of learning &

teaching

3) ILT Contact Information (last updated February 15, 2014)


Community of Practice

Fellows/Local Email Alternates/Local Email

Employees, Educational Focus

Angela Checkley (4427)

[email protected] Tanya Tarlit (4209) [email protected]

Employees, Service Focus

Heather Brown (4254)

[email protected] Patti Toma (4730) [email protected]

AACP, ASE, ESL

Chantale Hutchinson (4487)

[email protected] Chandra McCann (2311)Jessica Morcom (4460)

[email protected]@okanagan.bc.ca

Arts Rosalind Warner (4763)

[email protected] Charlotte Jones (4518) [email protected]

Business Mike Orwick (4683)

[email protected] Roger Wheeler, Steve Watson (4856)


Continuing Studies

Dini Steyn [email protected] Marie Bartlett (4635), Jill Panton (4589)


Educational Technology

Mike Minions (4755)

[email protected] Ross McKerlich (4921) [email protected]

Health & Social Development

Darrell Skinner (4464)

[email protected] Michael Douglas (4443), Suzanne Bailey (2302)


Library Services & Institutional Research

Jennifer Sigalet (2249)

[email protected] Roen Janyk (4660) [email protected]

Penticton & South Okanagan

Wendy Wheeler (3265)

[email protected] Rosenberg (3229)

[email protected]

Salmon Arm & Revelstoke

Rob Kjarsgaard [email protected] Patty Bruce (8249) [email protected]

Science & Technology

David Williams (4804)

[email protected] Stephen O’Loughlin (4376)Vladimir Neykov (4758)

[email protected]

[email protected] Jim Gamble

(4882)[email protected] Luke Skulmoski (4881)

Corey Bransfield (4578)[email protected]@okanagan.bc.ca

Director Beverlie Dietze (4528)

[email protected]

Program Administrator

Paul Stephenson(4928)

[email protected]

AdministrativeAssistant

Carla Whitten(4736)

[email protected]

4) ILT Committee Information (last updated February 15, 2014)


Curriculum Advising Committee

Margaret Evans Jim Gamble Röen Janyk Rob Kjarsgaard Mike Minions

Paul Stephenson (Chair) Dini Steyn

Examples of what they are doing/have done

Create a Curriculum Advising Guidebook Facilitate a Connections session on curriculum advising Work with faculty/instructors on curriculum (re) design

Terms of Reference

Mandate: To advise interested OC faculty and instructors in the development of new and/or revised curriculum

Membership: The committee will comprise a minimum of three ILT Fellows plus other non-ILT, non-voting members as work and subject matter warrants.

The committee chair will be elected by the committee membership. The ILT Director and Program Administrator are ex-officio members of all committees. Various ILT committee chairs or coordinators of initiatives will be invited to attend meetings as

needed.

Duties of the committee may include

Guide the development of ILT Curriculum Advising Identify possible ways to assist faculty/instructors in curriculum development and revision,

including learner centred approaches Work with individual faculty/instructors to develop/revise curriculum which supports student

engagement Advise the ILT on effective strategies for guiding faculty/instructors in developing/revising

curriculum Review developed/revised curriculum and make suggestions Liaise with representatives from various departments, divisions and campuses to determine the

most effective ways of curriculum advising Monitor the effectiveness of curriculum advising strategies Receive feedback from various sources on curriculum advising efforts Participate in the formation of long-term action plans for curriculum advising Develop monthly reports for presentation at monthly ILT meetings Bring any concerns and issues that may arise to the attention of the ILT Identify and develop Curriculum Advising resource tools

Time commitment

Approximately one meeting of 1 hour in length every month or as necessary


Some email contact to provide feedback to questions between meetings

Education Committee

Angela Checkley Margaret Evans Jim Gamble Rob Kjarsgaard Mike Minions

Dini Steyn (Chair) Paul Stephenson

Examples of what they do/have done

Coordinate development of certificate programs: Learner Centred Instructor, Service & Support in a Learner Centred Organization and Leadership in a Learner Centred Organization

Beta testing new programs Make recommendations for improvement of courses/programs

Terms of Reference

Mandate: To ensure that the ILT and OC vision and mission are reflected in any instructional courses and programs developed by ILT.

Membership: The committee will comprise four to seven ILT Fellows plus other non-ILT members as work and subject matter warrant.

The committee chair will be elected by the committee membership.

Scope of Activities

Oversee and guide the development of new and ongoing ILT courses and programs, as initiated by the ILT

Identify and recommend to ILT possible subject matter experts or course writers for the development of new courses and programs

Participate in beta testing of new courses and programs Recommend qualifications required for instructors teaching the programs and assist with

selection process Monitor progress of courses and programs as to numbers registered and feedback received, and

recommend future offerings Recommend dates of programs Receive reports and recommendations from instructors, via the PA, regarding the programs Review any final evaluations of each program offering Advise on marketing and recruitment activities for course and program offerings Recommend appropriate articulation and transfer possibilities for courses and programs Participate in the formation of long-term future action plans for ILT instructional courses and

programs Recommend possible new courses and programs to the ILT Report to the ILT on the activities of the committee Ensure ILT tutor handbook is up to date

Time Commitment


Approximately one meeting of 1 1/2 to 2 hours in length every two months or more frequently when new courses are introduced

Lunch & Learn Committee

Heather Brown (Chair) Wendy Wheeler Charlotte Jones


Solicit L&L presentations Organize and promote L&L sessions Plan a balanced L&L series

Terms of Reference

Mandate: To organize short-term events and learning opportunities to enhance learning and teaching at OC.

Membership: The committee will comprise three to four ILT Fellows plus other non-ILT members as work and subject matter warrant.

The committee Chair will be elected by the committee membership.

Scope of Activities

Explore directions for public events, sessions, series Generate ideas for relevant topics Ensure events provide a balance between different campuses and Communities of Practice Develop plans to invite guest speakers Engage in outreach/networking with internal and external partners Plan, organize and publicize Lunch and Learn events Prepare promotional and informational materials for specific events Prepare follow-up activities for events Report to the ILT on the activities of the committee

Time Commitment:

Email and phone contact, approximately 2 - 3 hours per event Approximately 1 hour-long meeting of the Committee per month

Marketing Committee

David Williams Carla Whitten



Guide development and production of ILT marketing and promotion materials Recommend purchase of promotional items Receive feedback on promotion materials

Terms of Reference

Mandate: To promote and increase the visibility of the ILT and its offerings within OC and externally.

Membership: The committee will comprise two to three ILT Fellows plus other non-ILT members as work and subject matter warrant.

The committee chair will be elected by the committee membership. Various ILT committee chairs or coordinators of initiatives will be invited to attend meetings

twice a year to review schedules and upcoming events and offerings (Lunch and Learn, Certificate Programs, etc.).

Scope of Activities

Oversee and guide the development and production of all ILT marketing and promotional materials

Identify possible ways to improve ILT visibility overall and increase participation in ILT events and programs

Work with individual Fellows to promote and market the programs or events that they have planned

Advise ILT, the Program Administrator, Fellows and Committees on the most effective marketing and promotion strategies

Review content and proof final marketing and promotional materials before submission and/or release

Liaise with representatives from various departments, divisions, and campuses when appropriate to determine the most effective ways of promoting specific events and the ILT in general

Monitor the effectiveness of promotional efforts (attendance at events, awareness surveys, etc.) Receive feedback from various sources on ILT marketing and promotional efforts Recommend purchase of ILT promotional items (shirts, mugs, folders, pens, bookmarks, etc.) Recommend appropriate partnerships and affiliations, if any, for the ILT and its initiatives Report to the ILT on the activities of the committee

Time commitment

Approximately one meeting of 1 to 1 ½ hours in length every month Report to the ILT on the activities of the committee


Newsletter Committee

Carl Doige Chandra McCann Mike Orwick

Jennifer Sigalet (Chair) Darrell Skinner

Examples of what they do/have done Choose themes and plan newsletter production Select articles for newsletters Produce and distribute newsletters

Terms of Reference

Mandate: To provide an accessible forum for the Okanagan College community to become informed of the latest trends related to post-secondary education. To promote and facilitate opportunities for members of the Okanagan College community to share their writings on topics related to learning and teaching.

Membership: The committee will comprise three to four ILT Fellows plus other non-ILT members as work and subject matter warrants.


Duties of the committee may include

Choose themes to frame the topics for each issue – with the goal of three issues per academic year (Fall, Winter, Spring).

Solicit submissions. Submit contributions to the newsletter in areas of expertise or interest. Proofread and edit submissions for grammar, style and reference consistency. A committee member may be required to decline submission of an article, if the article's

content lies outside the theme or mandate of the newsletter. A committee member may also be required to adjust a submission so that the length of the article does not exceed the word limit of 500 words.

Use Publisher software to compile and present submissions. Post pdf version of newsletter on ILT website and arrange for general distribution of electronic

copies through the administrative assistants to the Okanagan College community. Notify Public Affairs to post alerts in Inside OC and College Matters.

Organize the printing and distribution of hard copies of the newsletter.

Time commitment

Approximately one meeting of 30 minutes for each issue plus one organization meeting to plan the themes for each academic year.

Significant email contact during the weeks leading to publication.


Several hours involved in writing, copyediting, Publisher layout, and printed copy distribution depending on issue and assigned responsibility.

Peer Sharing Committee

Angela Checkley Chantale Hutchinson Rob Kjarsgaard Mike Orwick (Chair)

Paul Stephenson Wendy Wheeler


Discuss and decide on appropriate peer sharing opportunities Promote peer sharing Receive feedback and modify approaches

Terms of Reference

Mandate: To promote and facilitate the sharing of classroom and other professional experiences between faculty and staff.

Membership: The committee will comprise three to four ILT Fellows plus other non-ILT members as work and subject matter warrant.


Scope of Activities

Prepare and update resources which facilitate and support peer sharing (e.g. peer sharing guidelines)

Maintain a peer sharing volunteer list Model the peer sharing process Promote peer sharing by initiating communication through ILT fellows and communities of

practice Monitor the level of participation in peer sharing (in conjunction with the ILT program

administrator) Report to the ILT on the activities of the committee

Time Commitment

Approximately 1 hour-long meeting every month Administrative, phone and email contract between meetings as required Participation in peer sharing

Website Committee

Darrell Skinner Rosalind Warner (Chair) David Williams



Discuss and make recommendations on appropriate location for the ILT website Update design of website Maintain website

Terms of Reference

Mandate: To promote and increase the visibility of the ILT within OC and externally. Membership: The committee will comprise three to four ILT Fellows plus other non-ILT members

as work and subject matter warrants. The committee chair will be elected by the committee membership.

Scope of Activities

Oversee and maintain the ILT website Identify possible ways to improve ILT visibility overall and increase participation in ILT events

and programs, and use of ILT resources Work with individual Fellows and committees to promote and market programs, events and

resources Advise on the most effective website strategies Liaise with representatives from various departments, divisions, and campuses when

appropriate to determine the most effective ways of utilizing the ILT website Monitor and improve the effectiveness and use of the website Report to the ILT on the activities of the committee

Time commitment

Approximately one meeting of 1 to 1 1/2 hours in length every month.

5) Fellows

Appointed for a 3 year term usually beginning on June 1 and ending on May 31. The annual stipend is $1500. Normally, each year four to five Fellow positions are available for election.

a) Roles & Responsibilities

Represent the Community of Practice (CoP) of which s/he is a member at ILT meetings. Bring questions, concerns and/or suggestions from her/his CoP to the ILT. Distribute ILT emails to her/his CoP. Work with other Fellows, the Program Administrator, and the Director of the ILT to create and

support Institute initiatives that enhance learning and teaching at Okanagan College.

b) Community of Practice (CoP)

The term community of practice is accredited to Etienne Wenger (2002).


Communities of practice are "groups of people who share a concern, a set of problems, or a passion about a topic, and who deepen their knowledge and expertise by interacting on an ongoing basis.

Every group that share an interest on a website is called a community, but communities of practice are a specific kind of community. They are focused on a domain of knowledge and over time accumulate expertise in this domain. They develop their shared practice by interacting around problems, solutions, and insights, and building a common store of knowledge.” (Wenger, 2002)

(source: Wenger, E., McDermott, R., & Snyder, R. (2002). Cultivating Communities of Practice: A Guide to Managing Knowledge - Seven Principles for Cultivating Communities of Practice. Boston: Harvard Business School Press.)

ILT Fellows’ Communities of Practice

Heather Brown o Employees with a Service focus in Student Services, Advancement, Admissions,

Human Resources, Ancillary and Business Services, Financial Services, Registrar’s Office and the Directors’ Offices

Angela Checkley o Employees with an Educational focus in the Learning/Success Centres (Kelowna,

Vernon), Ed Advising, HR Advising, Counselling and Aboriginal Mentors

Jim Gamble o All employees in Trades and the Dean’s Office

Chantale Hutchinson o All employees in Foundational Programs

Jennifer Sigalet o All employees in Library Services, Institutional Research and the Library Director’s

Office

Rob Kjarsgaard o All employees in Salmon Arm & Revelstoke and the Regional Dean’s Office

Mike Minions o All employees in Educational Technology, Information Technology, Facilities

Management, Public Affairs and the Directors’ Offices

David Williams


o All employees in Science & Engineering Technologies and the Dean’s Office

Michael Orwick o All employees in Business & Office Administration and the Dean’s Office

Dini Steyn o All employees in Continuing Studies and the Director’s Office

Darrell Skinner o All employees in Health and Social Development

Rosalind Warner o All employees in Arts and the Dean’s Office

Wendy Wheeler o All employees in Penticton and South Okanagan and the Regional Dean’s Office

c) Chairing an ILT Meeting- Fellows take turns chairing the ILT meetings (schedule is emailed in September). If you are interested in tips for chairing a meeting:

http://www.meetingwizard.org/meetings/chairing-meetings.cfm http://www.ehow.com/how_5076486_chair-meetings-effectively.html http://www.wikihow.com/Chair-a-Meeting

6) List of Previous Fellows

Margaret EvansPatricia TomaChandra McCannTerry ScarboroughGlen CoulthardKerry RempelBrett WadeStephen O’LoughlinCarl DoigeRöen Janyk

7) Fellow Biographies

see the Institute for Learning & Teaching website at www.okanagan.bc.ca/ilt

8) Alternate Fellows


http://www.okanagan.bc.ca/ilt

http://www.wikihow.com/Chair-a-Meeting

http://www.ehow.com/how_5076486_chair-meetings-effectively.html

http://www.meetingwizard.org/meetings/chairing-meetings.cfm

Purpose:

To enable continued representation from each Community of Practice at ILT Meetings when a Fellow is unavailable, to increase the exposure of the ILT to the larger OC community, and to encourage knowledge transfer of ILT practices and procedures to more OC employees

Process:

Each Fellow is asked to secure the names of two colleagues who would be willing, from time to time, if available, to attend an ILT Meeting when the Fellow is unavailable.

Fellows, when unavailable for a meeting, are asked to contact their alternate to ask about availability and then inform the ILT Program Administrator

Alternate Fellows are encouraged to apply for available Fellow positions using the normal nomination process

Alternate Fellows are non-voting but are encouraged to participate in discussions and serve on committees

Alternate Fellows do not receive a stipend for attending meetings but are offered a lunch at meetings, are invited to an orientation meeting and will receive pens, notebook, door sign and folder etc.

9) Role & Responsibilities of the Director

The Director of Learning & Teaching is responsible for the overall management and performance of the Institute for Learning and Teaching (ILT) in accordance with the mission, values, goals, and policies of Okanagan College. The Director provides administrative support and leadership in conjunction with programs and services delivered by the ILT for Okanagan College.

10) Role & Responsibilities of the Program Administrator

The ILT Program Administrator (PA) is a two-year term, 50% position dedicated to assisting in the development, implementation and evaluation of a broad range of initiatives, program and projects related to enhancing learning and teaching at Okanagan College. The PA is also responsible for coordinating and meeting financial targets in accordance with the strategic plan of the ILT and the mission, values, goals and policies of Okanagan College.

11) Role & Responsibilities of the Administrative Assistant

The Office Assistant provides support and assistance for the Institute for Learning and Teaching such as assisting with the coordination of meetings, and dissemination of information.

12) Annual ILT Retreat

Every year the ILT holds a retreat in late August. The ILT Retreat is used to discuss current ‘learning & teaching’ issues and develop a list of priorities for the following year. The ILT covers the cost of accommodation and food. Participants are responsible for their own transportation costs.


Roles+and+Res… · Web viewIdentify and foster positive learning ... a submission so that the...

Documents

Transcript of Roles+and+Res… · Web viewIdentify and foster positive learning ... a submission so that the...