AllCargo Logistics Ltd.

Roles & Responsibilities questionnaire template 2015 - 16

Name of Employee : Shilpa Joshi Designation : Team CoordinatorDivision / Department : Assurance & Risk Location : KalinaReporting Manager : Mukundan K. V. Date : 28-Dec-15

Roles & Responsibilities Information Collection Guidelines 2015 - 16

1) Facilitating Domestic & International travel for team including pre and post travel procedure through BAZ

2) Manage documents by organizing both electronic and paper files storing

3) Preparing and editing correspondence, reports, and presentations wherever require

4) Initiating all kind of BAZ claims viz. PO, HR Claims, Employee Reimbursement

5) Assist in any type, edit and proofread documents

6) Order office supplies / stationery

7) Maintaining Birthdays & Anniversary calendar of entire team and organize timely celebration.

8) Organize and download reports required for audit.

9) Update audit compliance in TeamMate

10) Maintaining Training Kit Folder

11) Downloading educative videos on regular basis

1) Timely downloading reports and conolidate wherever require

2) Prepare travel documents required for Visa

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1) Coordinating for documents required for Visa

2) Coordinating for various meetings

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List of all Activities Performed / Need to Performed

List all Key Performance Indicators as per assigned roles

List of various System Reports prepared / Review

List various compliance activities performed

List communications made by us internally & externally

List of co-ordination activities done with various functional heads

List of activities outsourced and performed by external service providers

List of various MIS Reports prepared / Review including outsourced processes

List communications received by us internally & externally

List of access to share folders / common share drive

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List down possession of contract copies / Key files used for performing assigned roles

List of month end activities performed

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List of Quarterly activities performed

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Important Note :-

2) In case of any change in roles & responsibilities during the year same should be updated in above template, so that document is live and up to date.

Employee Signature Reporting Manager Signature

List of Half yearly & yearly activities performed

List of SOPs / Policies / Procedure / any other document or mails used as general practice or guidelines for performing functional activities.

List various excel records maintained for performing functional activities

List of any other applications / external website used to perform assigned roles

List any other roles performed not mentioned above

1) This information collection template is applicable only for employees under M3 & below grade.

3) In case any of the above field is not applicable, don't keep it blank kindly mentioned as Nil, Not Applicable.

4) Above information provided should be complete, hence request you to spend quality time by each employee and further get it validated by respective reporting Manager.