Role of Officer Sl.no.1
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Transcript of Role of Officer Sl.no.1
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ROLE OF AN OFFICER IN BANK/ BRANCH
WHAT IS THE DIFFERENCE BETWEEN BANKING INSTITUTION &
OTHER INSTITUTIONS / DEPARTMENTS ?
•BANK IS A COMMERCIAL ORGANISATION
FOLLOWS CERTAIN SPECIFIC ACCOUNTING PROCEDURES
•OUR BANK IS PUBLIC SECTOR BANK / GOVERNMENT OF
INDIA UNDERTAKING
WE DO BUSINESS OF DEVELOPMENT BANKING•BANKS DEAL WITH PUBLIC MONEY
•BANKING INDUSTRY IS A SERVICE INDUSTRY
•BANKING IS BUSINESS TO BE HANDLED WITH DUE
SERIOUSNESS
‘ YOU ARE IN HOT SEAT ’
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ROLE OF AN OFFICER
IT IS THE BEST JOB IN THE WORLD , IF YOU LIKE DOING IT.IT IS THE WORST,
IF YOU DO NOT.
•KNOW YOUR SUPERIOR’S RESPONSIBILITIES
•KNOW YOUR OWN RESPONSIBILITIES
•KNOW YOUR SUBORDINATE’S RESPONSIBILITIES
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ROLE OF AN OFFICER CATEGORISATION OF BRANCHES 292/2010
Sr.No
Category of Branches
Proposed Ctageorization NormsBusinees Criteria Incumbency
1 Small Branch Upto <Rs.8 crore (excluding U/M) JMGS I
2 Medium Branch Rs.8 to >30Crore / U/Metro UPTO 5 MMGS II
3 Large Branch Rs.30 to >100Crore & average advances Rs.10 crores and above
MMGS III
4 Very Large Branch Rs.100 to > Rs.250 Crore 7 average advances Rs.25 crore and above
SMGSIV
5 Exceptionally Large Branch
Rs.250 crore and above & aver age advances Rs.50 crore &above
SMGS V
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ROLE OF AN OFFICER MANUAL OF INSTRUCTIONS IT IS CODE BOOK / RULE BOOK GIVING THE
INSTRUCTIONS / INFORMATION OF PROCEDURES AND PRACTICES PRESCRIBED BY THE BANK
LATEST EDITION BROUGHT OUT IN THE YEAR 2006
VOLUME I : CREDIT POLICY AND PROCEDUREVOLUME II :CREDIT CONCEPTS AND PRACTICESVOLUME III : PRIORITY SECTOR ADVANCES VOLUME IV : NPA MANAGEMENT VOLUME V : BRANCH MANAGEMENT VOLUME VI :ACCOUNTING CONCEPTSVOLUME VII : DEPOSITS
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ROLE OF AN OFFICER
ROLE OF AN OFFICER IS STIPULATED IN MANUAL OF INSTRUCTIONS VOLUME – V
THE ASSISTANT MANAGERS AND OFFICERS IN JMGS – I ARE BOTH THE FOUNDATION
AND PILLARS OF THE BRANCH MANAGEMENT ARCHITECTURE
STRUCTURE.THEY FORM THE MAIN SUPPORT TO THE
BRANCH MANAGEMENT IN ALL ASPECTS OF THE BUSINESS DEVELOPMENT AND
INTERNAL CONTROL.
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ROLE OF AN OFFICER
THE ROLE AND RESPONSIBILITIES OF THESE OFFICERS MAY VARY DEPENDING ON FACTORS LIKE
SIZE OF THE BRANCH, STAFF STRENGTH, NATURE OF BUSINESS ETC.GENERALLY WORK IS CATEGORISED INTO
THREE AREASOPERATIONAL CREDIT MANAGEMENT GENERAL ADMINISTRATION &
DEVELOPMENT
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ROLE OF AN OFFICER
OPERATIONS
1.CHECKING VERIFYING ALL VOUCHERS, ADVICES, STATEMENTS,DEMAND DRAFTS, BILLS AND BOOKS OF ACCOUNTS.
2.TAKING APPROPRIATE DOCUMENTS, PAPERS FOR ALL TRANSACTIONS ABIDING BY KYC NORMS.
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ROLE OF AN OFFICER OPERATIONS
4.INFORMING BRANCH MANAGER ABOUT SUSPICIOUS NATURE OF TRANSACTIONS.
5.ENSURING PROPER CONTROL OVER STATIONERY ITEMS IN GENERAL AND SECURITY ITEMS IN PARTICULAR.
6.KEEPING ALL ACCOUNTS TALLIED.
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CREDIT MANAGEMENT1.OBTAINING RELEVANT LOAN
APPLICATION FORMS AND INFORMATION FOR APPRAISAL AND FOLLOW UP OF LOANS.
2.SCRUTINISING / PROCESSING OF CREDIT PROPOSALS FOR SANCTION BY BM / RO.
3.ENSURE OBTAINING OF THE CORRECT AND REQUIRED LOAN DOCUMENTS DULY EXECUTED BY THE BORROWER/S.
4.KEEPING DOCUMENTS IN FORCE BY OBTAINING AODs.
5.APPLYING CORRECT RATE OF INTEREST.
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CREDIT MANAGEMENT6.KEEPING TRACK OF RECOVERY OF
INSTALMENTS AND INTEREST.7.PERIODIC INSPECTION OF STOCKS/
ASSETS HYPOTHECTAED TO THE BANK.8.PRESENTING BILLS FOR ACCEPTANCE,
DIARISING /ADVISING DUE DATE THEREOF.
9.ENSURING COLLECTION OF COMMISSION AND SERVICE CHARGES AT PRESCRIBED RATE.OBTAINING BALANCE CONFIRMAT-
-ORIES FROM THE CUSTOMERS.
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CREDIT MANAGEMENT10.ENSURING ADEQUATE INSURANCE
COVERAGE FOR GOODS /ASSETS HYPOTHECATED/CHARGED TO THE BANK.
11.KEEPING ALL SECURITIES RELATING TO THE DEPARTMENT /SECTION OF WHICH OFFICER IS IN CHARGE SAFELY AND SECURELY IN PROPER CUSTODY.
12.KEEP UPDATED AS TO NORMS AND RULES OF CREDIT AS AND WHEN CIRCULARS ARE RECEIVED.
13.KEEP TRACK OF THE DOCUMENTS DURING THE PROCESS OF INSPECTION.
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ROLE OF AN OFFICER GENERAL ADMINISTRATION AND DEVELOPMENT 1.MAINTAINING EFFECTIVENESS IN THE
BRANCH OPERATIONS & IN CUSTOMER SERVICE.
2.PROMPT AND CORRECT SUBMISSION OF THE STATUTORY AND PERIODICAL RETURNS AS PER SCHEDULE OF RETURNS.
4.TAKING STEPS IN CONSULTATION WITH THE BM, TO PLUG THE LOOPHOLES POSING RISK AND LOSSES.
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ROLE OF AN OFFICER
GENERAL ADMINISTRATION AND DEVELOPMENT 5.ENSURE MAINTAINANCE OF THE
MANDATORY REGISTERS SUCH AS USER IDENTIFICATION REGISTER,
CUSTOMER COMPLAINT REGISTER, AOD REGISTER,
LIABILITY REGISTER.
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ROLE OF AN OFFICER
GENERAL ADMINISTRATION AND DEVELOPMENT 06.MONITORING OPERATIONS IN THE
ACCOUNTS MAINTAINED WITH OTHER BANK/S
09.ENSURING CLASSIFICATION /PRESERVATION /DESTRUCTION OF OLD RECORDS AS PER GUIDELINES.
10.ENSURING MAINTENANCE OF OFFICE PREMISES/ FURNITUE AND FIXTURES.
11.TIMELY PAYMENT OF TELEPHONE / ELECTRICITY BILLS.
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FINALLYBELIEVE THAT YOU ARE PART AND
PARCEL OF THE ENTIRE SYSTEM.YOU HAVE ROLE TO PLAY PLAY IT CONFIDENTLYUPDATE YOURSELF CONSTANTLY BY
ENRICHING YOUSELF FROM INTERNAL AND EXTERNAL SOURSES
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ROLE OF AN OFFICER
A N D BEGIN WITH POSITIVE APPROACH
LOVE THE ORGANISATION TO WHICH YOU BELONG
ACHIEVE GREATER HEIGHTS IN YOUR SERVICE CAREER
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ROLE OF AN OFFICER