ROKPA Annual Financial Report 2011

ROKPA Switzerland and ROKPA INTERNATIONAL Consolidated Financial Statements 2011

with Swiss GAAP FER 21

ROKPA INTERNATIONAL Boecklinstrasse 27

CH-8032 Zurich www.rokpa.org

Consolidated Financial Statements ROKPA Switzerland and ROKPA INTERNATIONAL

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INDEX

1. Financial Statements 2011 ..................................................................................................... 3

1.1 Balance Sheet ................................................................................................................ 3

1.2 Income Statement .......................................................................................................... 4

1.3 Cash Flow Statement ...................................................................................................... 5

1.4 Statement of Changes in Capital........................................................................................ 6

2. Appendix to the Financial Statements ........................................................................................ 7

2.1 Origin of Donations............................................................................................................... 7

2.2 Use of Donations ................................................................................................................. 7

2.3 Project Expenditures in Tibet 2011 by sector ............................................................................ 8

2.4 Project Expenditures in Nepal 2011 by sector ........................................................................... 8

2.3 General Accounting Principles ................................................................................................ 9

2.5 Notes to the Income Statement ............................................................................................ 12

3. Purpose and Statutory Bodies ................................................................................................ 12

3.1 Purpose of the Association .................................................................................................. 12

3.2 Executive bodies and terms of office ..................................................................................... 13

4. Auditorreport for the Consolidated Financial Statements ............................................................. 15


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1. Financial Statements 2011 1.1 Balance Sheet Balance Sheet 31.12.2011 31.12.2010

CHF % CHF %

Current assets Appendix

Cash in hand 1'222'740 82.3 1'897'665 80.7

Securities 2.4 183'828 12.4 393'014 16.7

Accounts Receivable Trade 1'645 0.1 1'645 0.1

Additional Receivables 34'494 2.3 53'816 2.3

Transitory Assets 42'522 2.9 6'549 0.3

Total Assets 1'485'229 100.00 2'352'689 100.0

Short-term Current Liabilities 54'599 137'846

Loan Lea Wyler - 0.0 107'759 4.6

Loan Akong Rinpoche 12'699 0.9 0 0.0

Deposit Soup Kitchen - 0.0 6'850 0.3

Transitory Liabilities 41'900 2.8 23'237 1.0

Long-term Current Liabilities 130'435 130'435

Loans Third Parties 130'435 8.8 130'435 5.5

Funds with a specific purpose 1'981'816 2'598'067

Nepal Fund 1.4 1'371'101 92.3 1'413'412 60.1

Tibet Fund 1.4 346'989 23.4 847'467 36.0

India Fund 1.4 183'870 12.4 163'110 6.9

Africa Fund 1.4 72'742 4.9 121'763 5.2

Children Fund 1.4 630 0.0 4'306 0.2

Women's Fund 1.4 5'439 0.4 3'009 0.1

Education Fund for Girls, Women 1.4 1'044 0.1 0 0.0

Swiss Fund 1.4 - 0.0 45'000 1.9

Organisation Capital -681'621 -45.9 -513'659 -21.8

Balance 01.01. -681'621 -513'659

Total Liabilities 1'485'229 100.00 2'352'689 100.0


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1.2 Income Statement Income Appendix 2011 2010

Donations CHF % CHF %

Donations Tibet 1.4 1'301'827 55.0 2'302'744 63.0

Donations Nepal 1.4 228'451 9.6 185'913 5.1

Donations India 1.4 45'646 1.9 65'237 1.8

Donations Africa 1.4 32'804 1.4 57'101 1.6

General Donations 1.4 674'578 28.5 855'952 23.4

Total Donations 2'283'306 96.4 3'466'947 94.9

Sales Income Shop/Markets/Cards 28'178 1.2 27'050 0.7

Sales Income Events 3'257 0.1 88'042 2.4

Income Administration, IT Materials 0 0.0 50'500 1.4

Interest Income 2'992 0.1 2'009 0.1

Profit from securit ies sold 3'849 0.2 6'628 0.2

Profit from currency exchange 2.3 2'125 0.1 11'026 0.3

Extraordinary Income 45'000 1.9 0 0.0

Various Income 0 0.0 185 0.0

Total Income 2'368'707 100.0 3'652'387 100.0

Liabilities

Project Expenditures

Projects / Sponsorships Tibet 1.4 2'018'972 85.2 2'159'493 59.1

Projects / Sponsorships Nepal 1.4 239'860 10.1 189'647 5.2

Projects / Sponsorships India 1.4 18'922 0.8 49'351 1.4

Projects / Sponsorships Africa 1.4 76'970 3.2 50'480 1.4

Other Projects 1.4 45'546 1.9 0 0.0

Travel Cost / Expenditures Project Mgmt 21'831 0.9 16'928 0.5

Total Project Expenditures 2'422'101 102.1 2'465'899 67.6

Shop / Events

Expenditures Shop/Markets/Cards 12'175 0.5 7'590 0.2

Expense Events 4'201 0.2 46'351 1.3

Total Shop/Events 16'376 0.7 53'941 1.5

Administration

Rent 53'295 2.2 55'570 1.5

Wages incl. Social Security Contributions 2.5 333'480 14.1 249'238 6.8

Communication 2.5 32'071 1.4 43'565 1.2

Administration 2.5 135'767 5.7 49'911 1.4

Total Administration 554'613 23.4 398'284 10.9

Other Expenditures

Loss from securit ies sold 44'156 1.9 9'229 0.3

Loss from currency exchange 2.3 62'601 2.6 269'560 7.4

Other Expenditures 8'073 0.3 47'386 1.3

Total Other Expenditures 114'830 4.8 326'175 9.0

Annual Profit before Fund results -739'213 -31.0 408'088 11.0


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Committed Funds

Allocations of committed Funds (incl. Transfers) -1'451'336 -2'291'930

Use of Committed Funds 2'445'270 2'448'972

Free Funds

Allocations of committed Funds (incl. Transfers) -510'585 -719'661

Use of Committed Funds 0 0

Fund Results 483'348 -562'619Annual Profit before change in Organisation Capital -255'865 -154'531

Change of acquired free capital -122'962 207'903

Change of free Funds -510'585 -719'661

Allocations to Committed Funds 377'682 357'227

Annual Profit after Fund Results 0 0

Total Expenditures 2'368'707 100.0 3'652'387

1.3 Cash Flow Statement

2011 2010CHF CHF

Annual Profit before Fund Result -739'213 408'088Change in the Switzerland Fund -45'000 0

Decrease in Securities 209'186 204'429Decrease in Receivables 19'322 -46'483Increase Accruded Income -35'973 10'695Decrease Other Liabilities -6'850 1'107Increase Deferred Income 18'663 7'586Cash Flow from Business Activity -579'865 585'422

Cash Flow from Investment Activity 0 0

Increase / (Decrease) long-term financial accounts payable -95'060 107'759Cash Flow from Financing Activity -95'060 107'759

Capital Decrease -674'925 693'181Balance per 01.01. for Liquid Assets 1'897'665 1'204'484Balance per 31.12. for Liquid Assets 1'222'740 1'897'665Change in Liquid Assets -674'925 693'181


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1.4 Statement of Changes in Capital

01.01.2011 Allocation UseInternal Fund

Transfers 31.12.2011Capital from Equity Financing CHF CHF CHF CHF CHFAcquired Free Capital -513'659 483'348 0 -606'310 -636'621Free Fund1 510'585 0 -510'585 0Annual Profit -739'213 0 739'213 0Organisation Capital -513'659 254'721 0 -377'682 -636'620

Fund CapitalNepalNepal Free Donations 97'001 43'282 -8'193 -50'179 81'911Nepal Other 135'262 1'576 -10'000 0 126'838Nepal Women's Projects 181'885 2'687 0 -8'600 175'972Nepal Soup Kitchen/Medical Tent 131'579 40'445 -14'000 0 158'024Nepal Street Children 614'214 29'388 -15'691 -49'424 578'487Nepal Children's Refuge 79'868 88'748 -175'976 83'625 76'265Nepal Schooling / Training 155'912 23 -16'000 15'977 155'912

17'691 0 0 0 17'691Nepal total 1'413'412 206'149 -239'860 -8'600 1'371'101TibetTibet Free Donations 20'525 104'064 -28'573 -91'441 4'576Tibet Other 64'716 146'337 -26'171 -101'437 83'445Tibet Preservation of Culture 0 231'891 -378'870 241'596 94'617Tibet Environment 41'082 1'145 0 0 42'227Tibet Mecial Care 109'312 118'366 -132'542 17'618 112'755Tibet Education 602'227 465'382 -1'444'126 377'374 856Tibet Orphans and Street Children 9'605 40'801 -8'690 -33'203 8'514Tibet total 847'467 1'107'987 -2'018'972 410'507 346'989Other FundsIndia 163'110 39'682 -18'922 0 183'870Zimbabwe 116'148 17'771 -76'970 0 56'949South Africa 5'615 10'178 0 0 15'793Children's Fund 4'306 17'254 0 -20'930 630Women's Fund 3'009 5'725 0 -3'295 5'439Education for Girls and Women 0 1'044 0 0 1'044Switzerland 45'000 0 -45'000 0 0Other Funds 0 45'546 -45'546 0 0Other Funds Total 337'188 137'201 -186'439 -24'225 263'726

Committed Fund Capital 2'598'067 1'451'336 -2'445'270 377'683 1'981'816Total 2'084'408 1'706'057 -2'445'270 0 1'345'195

1 This fund is managed as such in the books. All donations which are made for free use flow into this fund. These funds are primarily meant for underfunded projects or to start new projects.


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2. Appendix to the Financial Statements

2.1 Origin of Donations Income from Donations 2009 to 2011 by country (mostly ROKPA-branches) in CHF

2.2 Use of Donations


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2.3 Project Expenditure in Tibet 2011 by sector

2.4 Project Expenditures in Nepal 2011 by sector


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2.3 General Accounting Principles

General Accounting at ROKPA INTERNATIONAL is executed in accordance with the specific recommendations for accounting from Swiss GAAP FER 21 and Kern-FER (Accounting and Reporting Recommendations) as well as from the Swiss Code of Obligations. Auditors review the following parts of the annual financial statement: balance sheet, operating statement, cash flow statement, appendix and statement of change for capital. The annual financial statement shows an actual picture of our financial, profit and asset situation. The annual financial statement follows the principle of individual valuation of assets and liabilities. The most important valuation principles have been outlined in the following balance sheet positions. Auditors do not review the performance report as an additional part of the annual financial statement. It is published separately in the annual statement of ROKPA Switzerland in the ROKPA Times.

Consolidation The consolidated annual financial statement is prepared by combining the annual statements of two associations, ROKPA Switzerland and ROKPA INTERNATIONAL (both based in Zurich). As ROKPA INTERNATIONAL has no dominating influence over ROKPA subsidiaries in other countries, their statements are not included in the consolidated annual financial statement.

Affiliated organizations ROKPA subsidiaries in Belgium, Germany, Finland, France, Great Britain, The Netherlands, India, Ireland, Italy, Canada, Austria, Nepal, Poland, Spain, South Africa, USA and Zimbabwe are considered affiliates. ROKPA INTERNATIONAL is represented in the board of these organizations but does not execute a dominating influence. With regards to forwarding donations from the subsidiaries to ROKPA INTERNATIONAL, please refer to item number 2.1 ‘source of funds‘. Project affiliated expenses that were paid out to the subsidiaries ROKPA Zimbabwe and ROKPA South Africa are reported in the operating statement as well as in the table ‘change of capital‘ under 4.1.

Accounting and valuation principles The accounts are kept in Swiss Francs. If not specified differently in the remarks section of the individual items, the valuation of accounting sheet positions is performed at nominal value.

Currencies Available funds and financial investments in another currency that are held on the accounting date are reported at closing rates. Capital gains and losses are reported in gross amounts in the operating statement.

Cash flow statement The cash flow statement shows the changes in ‘available funds’.

Current assets

Cash in Hand Include: Cash, post (bank) account and bank balances. Currency transactions within the fiscal year have been calculated at daily exchange rates.

Securities Securities are held as liquidity reserves and are therefore part of the fluid assets. They have been recorded using the closing rates at the accounting date.

Accounts Receivable Trade and Additional Receivables This position includes capital gains tax assets and trade accounts receivable. There is also a non-interest claim of ROKPA Switzerland against Lea Wyler.


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Transitory Assets This item includes all assets gained from factual and temporal matching.

Short-term Current Liabilities

Deposit Soup Kitchen The money in the ROKPA street kitchen depot has been deposited by volunteers as a guarantee to adhere to their commitment to work in the street kitchen in Kathmandu. After the termination of each assignment, the depot money was refunded. Since 2011, the depot is no longer required.

Transitory Liabilities This item includes all liabilities resulting from factual and temporal matching.

Long-term Current Liabilities

Loan Third Parties This is a non-interest private loan granted by friends of the ROKPA INTERNATIONAL President to ROKPA INTERNATIONAL.

Loans Lea Wyler and Akong Rinpoche These are non-interest private loans granted by Lea Wyler und Akong Rinpoche to ROKPA INTERNATIONAL.

Funds with a specific purpose This is a fund with appropriated donations / payments.

Organization capital Organization capital includes acquired free capital resp. free funds.

Income Statement

Obligations from projects ROKPA has no financial obligations from projects that could be claimed by third parties. The projects could be terminated at any time.

Administrative Expenses 87% of all donations from 2011, resp. 83% donations out of Switzerland, including appropriated donations, have been allocated to their respective funds, 13%, resp. 17%, of the donations received have been recorded for administrative expenses.

Rental expenses In 2011, 48,000 CHF have been paid annually by ROKPA Switzerland and ROKPA INTERNATIONAL to Lea Wyler.

Compensation for members of the governing bodies Members of the Board do not receive compensation or honorariums for their Board activities at ROKPA.

Compensation for expenses Mrs. Lea Wyler received the amount of 30,000 CHF in the fiscal year to cover expenses (2010: 30,000 CHF). Included in this amount are among others: Provision of private space to use as office space, partial compensation for office and telecommunication expenses, expenses for food and drink in the field, some of the travel expenses, medication, special clothes and gear for travel activities (i.e. in Tibet).

Staff provisions ROKPA is part of the PAX collective foundation (Sammelstiftung) BVG.


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Communication Expenditures Communication expenditure (communication + postage for mailings) for 2011 have amounted to 48,941.85 CHF for 3 Rokpa Times and the new Corporate Design (2010: CHF 65,573.16; 2 mailings, anniversary brochure, mailing of the appeal for earthquake donations and the new website).

Currency Gain / Currency Loss ROKPA assumes the risk of changing exchange rates for projects they have paid for. There is a risk because donations are received in Swiss Francs (CHF). The projects are paid for in local currency according to the agreed budget at the exchange rate recorded in the budget. Exchange rate differences of securities and available assets are also recorded under the item ‘currency gain / currency expenses’.

Events after the accounting date We have no knowledge of any major events after the accounting date which could affect the final statement for 2011. The annual statement for 2011 will be sent to the members of the boards of ROKPA Switzerland and ROKPA INTERNATIONAL after they have been finalized by circular resolution.

Methods to guarantee further business operations: The methods to guarantee further business operations which have been approved for 2010 by the board have been successful and were adopted again for 2011. In addition to a valid subordination agreement they included a share of 13% for administrative expenses and a no-acceptance policy for new projects, delayed starting dates for planned projects, suspension of projects for a limited time, combining educational programs in Nepal and Tibet into one educational program per country and targeted fund raising for free funds or whole programs. By appealing to a wider audience for donations we will also be able to generate more contributions.


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2.4 Notes to the Balance Sheet Securities in Swiss Franks 31.12.2011 Change 31.12.2010

CHF CHF CHFBonds and similar investments 101'700.00 -1'850.00 103'550.00

Mixed Fund and similar investments (Balanced)* 82'128.00 -207'336.00 289'464.00183'828.00 -209'186.00 393'014.00

*Shares Clariden Leu World Balanced Fund (CHF) and

shares Pictet Funds (CH) – Sovereign Money Market (CHF)

2.5 Notes to the Income Statement Wages including social security payments Wage costs (including social security payments) for 2011 were above the level of 2010. This was due to the appointment of a secretary, part-payments made for work performed by the IT specialist and the payment of a full annual salary for the General Director (this post was unoccupied for 3.5 months in 2010). Communications Communication expenses for 2011 were lower than in the preceding year. The figure for 2010 included printing costs for the 30th anniversary brochure and the website re-design. Administration Administration costs in 2011 were slightly higher than the previous year on account of spending on new infrastructure (server, computers, printers, etc.) and new software (e.g. for the photographic archive).

3. Purpose and Statutory Bodies 3.1 Purpose of the Association

The purpose of the association is to provide humanitarian and educational support for those in need, regardless of their faith, race, gender or nationality. The association organises some of its own projects and selects other existing projects that conform to its purpose. In order to meet this stipulated purpose, the association may undertake a range of activities, including those listed below:

- provide support wherever required in the form of money, food, clothing, shelter, protection, employment and other essential items;

- construct schools, museums and other educational establishments or otherwise arrange for or

support their construction and maintenance; - construct hospitals and other healthcare establishments or otherwise arrange for or support their

construction and maintenance; - carry out forestry and other projects with an environmental focus or arrange for such projects to

be carried out.


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3.2 Executive bodies and terms of office

ROKPA INTERNATIONAL is based in Zurich in Switzerland. It is the umbrella association for the 18 ROKPA country offices around the world and is responsible for all projects and sponsorships in Nepal, Tibet, India, Zimbabwe and South Africa.

Executive Board Dr Akong Tulku Rinpoche (President) Lea Wyler (Vice-President) Gerry Leumann Catherine Brown Elise Jacobsen Andrea Widmer Members of the Executive Board are elected for two-year terms of office.

Office Finance & Administration: Pia Schneider (30%) Gabriele Lenk (50%) Country offices Belgium, Germany, Finland, France, United Kingdom, Netherlands, India, Ireland,

Italy, Canada, Austria, Nepal, Poland, Spain, Switzerland, South Africa, USA, Zimbabwe

Volunteers Finance: Bea Schmutz, Susanna Hardegger, Monika Ghenzi, Administration: Elisabeth Weiss, Georgios Mazarakis, Harald Ammeter, Margrit

Stahel, Susy Oswald, Marlis Lüscher, Anne Witteveen, Johan Wezel, Sara Stamm, Gesine Dietrich

Photographic archive: Corinna Biasutti, Tereza Konate

Translations: Sian Edwards, Martha Müller, Ina Hohmann, Hanna Hündorf, David Tonge, Chris Michalski, Bettina Grieser Johns, Anke Hoffmann, Katrin Klein, Elaine Knoerich, Ann Krol, Sonja Kroll, Susanne Reiche

The Executive Board of ROKPA INTERNATIONAL held three meetings in the financial year 2011. ROKPA Switzerland

ROKPA Switzerland is based in Zurich and is responsible for obtaining funds in Switzerland, mainly for Tibet and Nepal. Executive Board Gerry Leumann (President) Dr Akong Tulku Rinpoche

Claude A. Ribaux Lea Wyler Elka Gouzer Andreas Vollenweider

Members of the Executive Board are elected for two-year terms of office. Board of Patrons President: Robert Schenker

Dr iur. Thomas Bär Walter Bosch Christine Egerszegi Josef Estermann Kurt E. Feller Marc Forster Dr med. Felix Gutzwiller Peter Hasler


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Trix Heberlein Philipp Keel Cyrill Koller Dr Remo Largo Charles Lewinsky Dr iur. Ellen Ringier Roger Schawinski Emil Steinberger Niccel Steinberger Franz Steinegger Sandra Studer Andreas Vollenweider Dr iur. Christian Wenger

Office Office manager: Pia Schneider (30%) Administration: Gabriele Lenk (50%) Volunteers Finance: Bea Schmutz, Susanna Hardegger, Monika Ghenzi Administration: Elisabeth Weiss, Georgios Mazarakis, Harald Ammeter, Margrit

Stahel, Susy Oswald, Marlis Lüscher, William Damerell, Anna-Katharina Bossard, Anne Witteveen, Johan Wezel, Sara Stamm, Gesine Dietrich Translations: Sian Edwards, Martha Müller, Ina Hohmann, Hanna Hündorf, David Tonge, Chris Michalski, Bettina Grieser Johns, Anke Hoffmann, Katrin Klein, Elaine Knoerich, Ann Krol, Sonja Kroll, Susanne Reiche

Communications: Angela von Koblinski Events: Raquel Neubig Sales: Bea Schmutz, Margrit Stahel Auditor KPMG AG, Badenerstrasse 172, 8004 Zurich (for both associations)

The Executive Board of ROKPA Switzerland held three meetings in the financial year 2011.

Voluntary Work Voluntary work at or for the head office in Zurich approx. 3,500 hours per year Honorary work (Executive Body) approx. 200 hours per year Employees (unpaid overtime) approx. 350 hours per year


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4. Auditorreport for the Consolidated Financial Statements

ROKPA Annual Financial Report 2011

Documents

Transcript of ROKPA Annual Financial Report 2011